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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

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Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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How to Email a Resume to an Employer [Template + Examples]

3 key takeaways

• Before you email a resume, consider seven best practices.
• Follow five steps when writing a resume email.
• Teal’s AI Resume Builder and Job Tracker with Email Templates can help you create a resume and email for every stage of the application process.

While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.

In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process, including:

• Tips on how to email a resume

What to write in an email when sending a resume

How to follow up on your resume email.

• Resume best practices

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

How to send a resume email

When you email your resume and cover letter, you’re pitching yourself for the job. 

Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:

• Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable. 
• Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.

• Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
• Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart. 
• Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email. 

Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email. 

These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.

How to email a resume (7 tips)

Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job. 

Here are top tips for sending a resume via email:

1. Create a well-optimized and formatted resume 

Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:

• Tailor each resume to match the job position
• Your resume is scannable and easy to read 

Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .

2. Tailor your resume

Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out. 

Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools. 

3. Prepare your resume for email

Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:

• Chronological resume
• Functional resume
• Combination resume 

These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation. 

Once your resume is ready and your resume emails optimized, the question remains:

Should you send your resume as a Word or a PDF file?

People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file. 

Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons: 

"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."

Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:

“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.” 

So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option. 

Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description. 

4. Write an effective email subject line

Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps. 

Avoid these subject line mistakes when emailing your resume:

• Leaving the subject line blank
• Only putting “job application”
• Very long subject lines

Instead, keep the subject line simple using this formula:

[Full Name Application]: [Adjective] [Job Title]  [Seeking New Opportunity at] [Company Name] [Job ID if available]

Email subject line examples :

Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer  Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil 

That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.

Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company. 

For more tips on crafting an effective subject line, check out this guide on email subject for job application.

5. Email the right person

To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings. 

If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”

6. Give context

Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.

Resume email example:

Dear Hiring Manager,  My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely,  [Full Name] 

7. Optimize and attach the resume file

Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.

Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this: 

BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle

Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies. 

When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume. 

Here’s how to send an email and attach your resume in Gmail:

• Log in to Gmail
• Click on the “Attach files” icon (look for the paper clip at the bottom of your email)

• Select your resume
• Press “Open”

After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.

Consider emailing a cover letter

While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life. 

The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments. 

This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.

Here’s a step-by-step guide on what to write in an email when sending a resume.

Step 1: Address the hiring manager or recruiter

Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal. 

Dear Hiring Manager,  Dear Recruiter,  Hiring Manager,  Recruiter,

Step 2: Write an intro

Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some examples of several different situations and how to send a resume through email.

If inquiring about a job

I’m reaching out about your [job title] position listed on [website] and would love to learn more.

If applying for a job

I saw your [job title] posting on [website] and I’m interested in applying. 

If following up on a job

I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates. 

Step 3: State your purpose for emailing

The body of an email is where you get to the heart of the matter and provide more details. 

I’m interested in the position and would love to know the best way to apply and submit my application. 

After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.

I’d love to meet with your team to discuss my experience further. 

Step 4: End the email

The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression. 

I look forward to hearing back from you and learning more about the opportunity. 

I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!

Let me know if you need anything else or have any questions. 

Step 5: Sign off

Your sign off can include “Sincerely” or “Best” and list your contact information. 

Example sign off :

[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]

Tips on writing a resume email

The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer. 

Tips to keep your resume email professional and concise:

• Keep it brief
• Don’t reiterate what’s in your cover letter
• Avoid sharing too much of your resume in the body of the email
• Aim for three to five sentences
• Don’t copy and paste your cover letter in the body, unless instructed to do so

Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere. 

After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up. 

The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.

Example follow-up email:

Dear [Hiring Manager’s Name],  Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best,  [Full Name]  [Contact information]

Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.

What NOT to do when sending a follow-up email after applying for a job:

• Use a different email than the one you used for your application
• Send an email too soon (wait a minimum of a week, but two to three weeks might be better) 
• Be demanding
• Forget to include your contact information
• Fail to mention the specific job posting 

For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .

Create a resume you’re proud to send

Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview. 

So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email. 

To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback. 

Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails. 

Sign up for Teal today to access resume and email templates.

Frequently Asked Questions

What should i write in an email when sending potential employers a resume.

In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”

How do you professionally say my resume is attached?

When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.

Is it okay to email your resume?

You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.

Does it matter what time you email a resume?

When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.

Melanie Lockert

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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3 Email Templates To Send With Your Resume (Real Examples)

For every job opening, there are thousands of applications, emails, and resumes for that ONE position. How are you gonna stand out in that kind of crowd and why should you have to create a new email every single time to apply to a position? This folks, is the reason why you need a resume email template. 

You've got all the pieces—the polished resume, the tailored cover letter—but are they wrapped up with a bow that makes hiring managers say "I need to open this!"? In this blog, we'll show you how to turn those silent siren calls into handshakes and hellos.

What Should I Say In My Email?

When applying for a job, it's not just your resume that needs to be top-notch. The email you send with your resume is equally important. It serves as an introduction and provides the hiring manager with their first impression of you.

What To Say In Your Email

The subject line should be clear and concise, indicating the position you're applying for. For example: "Application for Project Manager Position - John Doe". This makes it easier for employers to organize applications.

In the body of your email, start by addressing the recipient appropriately (if possible). A simple "Dear Hiring Manager" will suffice if no specific name is given in the job posting.

Next, introduce yourself briefly and express interest in the role. Mention where or how you found out about this opportunity (for instance on a LinkedIn job post ). Follow this up by explaining why you believe that both parties could benefit from your employment – highlighting key skills or experiences relevant to what they are looking for.

What Not To Say In Your Email

Avoid sharing irrelevant personal information or being overly casual in tone – remember professionalism counts. Don't make negative comments about previous employers or jobs either (it only make you look like an a-hole). Instead focus on what you learned from those experiences and how they have prepared you for this new opportunity.

Finally, always proofread and proofread again (and again) your email before sending it off. A well-written, error-free email shows that you pay attention to detail - a trait most employers value highly.

How to Double Check Your Application Before Submission

It's well worth the extra effort to match your resume to the job description at hand. Your cover letter, too, should align with the company's values and goals for the role. Simply copying and pasting the same thing over and over decreases your chance of securing that all-important job interview.  

Resumes accompanied by tailored emails are 50% more likely to be read , so spend a little extra effort personalizing your message. 

Here are some things to keep in mind: 

• Hook them early with the cover letter and the e-mail. 68% of hiring managers will read a candidate's cover email before their resume.
• Proofread: 77% of hiring managers immediately disqualify resumes because of grammatical mistakes. 
• 40% of hiring managers spend less than a minute reviewing a resume , so put the most important information at the top. 
• Send it from a professional email address: 76% of resumes are discarded for an unprofessional email address.
• Set an application follow-up reminder on your calendar. Only 20% of applicants send a follow-up email after submitting their resume , but this can help bring your name top of mind and shows that you're organized. 
• Don't overlook your summary statement at the top of the resume. If it's too generic, a hiring manager may pass it over. 

Think of your summary statement as your elevator pitch. It must be impressive and memorable because it's the first thing a recruiter will read on your resume.

-Roma Konczak, Certified Resume Writer 

Attaching Your Resume And Cover Letter

Your resume should always be attached as a PDF file to ensure formatting consistency across different devices. If required, attach a cover letter separately rather than including it within your email content itself; again using PDF format wherever possible. 40% of hiring managers spend less than a minute reviewing a resume , so you need to make an impact easily and quickly. 

Remember that your resume should match your online presence, what you say in your cover letter, and also be tailored for the job position in question. 

Crafting a visually appealing resume is paramount. Use a clean, professional layout that makes your experience easy to read at a glance. Incorporate bullet points, bold headers, and a logical flow of information.

-Neil Danzger, Career Coach 

Sample Resume Email Template

Subject: Application for [Job Title] – [Your Name]

Dear Hiring Manager,

I am writing to apply for the position of [Job Title], as advertised on [where you found the job posting]. I believe my skills in [...], combined with my experience in [...] make me an excellent candidate.

Attached is my resume and cover letter outlining further details of my career history. 

Thank you very much for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Yours sincerely, [Your Full Name] [Your Contact Information]

Note: More samples are below.

Crafting the Perfect Resume Email Subject Line

Imagine your resume email subject line as a tightrope walker's first step: it must be sure-footed to capture and maintain interest. In today’s job search, this tiny string of text can make or break your chance at grabbing a hiring manager's attention. So how do you craft one that stands out?

Tailor Your Subject Line to the Job Description

Your mission is clear—get into the recruiter's world by echoing their language right from the start. A winning strategy involves mirroring keywords directly from the job listing in your email subject lines. It shows you're not just blasting resumes but are genuinely keyed into what they’re looking for.

If you're applying for a 'Senior Graphic Designer' position advertised with words like 'innovative' and 'creative', try "Innovative Senior Graphic Designer Application". This isn't just smart; it’s giving recruiters exactly what they expect to see when they sift through heaps of applications every day.

Keeping It Short and Professional

The art of brevity shines brightest in an email subject line. Long-winded phrases lose impact fast, so keep yours punchy yet professional—a balancing act worthy of any trapeze artist. You want them short enough to avoid being cut off on mobile screens while still conveying essential information.

Avoid slang and filler words that cloud clarity, sticking instead to essentials like your name, the job title, and maybe even a reference number if provided—just enough detail without spilling over into TMI territory.

Studies show us that an enticing subject line significantly influences whether an email gets opened or ignored—and since we know recruiters prioritize emails with clear relevant subjects—it pays (quite literally) to spend time perfecting yours.

Personalize Your Resume Email Greeting (hint, hint, use their name)

Finding the hiring manager's name can be like finding a coin in the Pacific Ocean, but it’s worth its weight in gold for making your application email stand out. A personalized greeting is more than just a courtesy; it shows you’ve done your homework and are genuinely interested in joining their team. 

Many times the hiring manager or recruiter's name is in the job listing. If you don't find the name there, you could start with LinkedIn or dig through the company website to uncover who’s holding the map to your potential new role.

Sure, “To Whom It May Concern” might seem safe, but let me tell you from experience—nothing beats using someone’s actual name. In an avalanche of emails that read "Dear Hiring Manager," yours pops up addressing them by name—it's bound to grab attention faster than others. 

Structuring Your Resume Email Body Effectively

Introduce yourself clearly.

Sending a resume via email starts with an introduction that's as sharp and clear as a well-tailored suit. Think of it this way: your intro is the handshake before the interview—firm, professional, and confident. 

Start by stating who you are in relation to the job title; if you're an experienced Project Manager applying for a similar role, make sure that's front and center. Next up? Contact details—a no-brainer but often overlooked piece of info including your phone number (yes, even relevant social media links if they showcase professional accomplishments). 

Keep it snappy though; recruiters don't have all day.

Dive right into why you’re emailing them—to send your resume—and do so in context to their company’s needs or goals. If there's one thing hiring managers appreciate, it’s candidates who've done their homework on what makes the company tick. Found a cool article about the company online? Recently heard the founder speak on a podcast? Mention it! 

Highlighting Relevant Experience and Skills

Your email body isn’t just about niceties—it should scream "I'm perfect for this" without sounding like an over-eager sales pitch. So when talking about experience and skills, align yourself laser-like with the job description provided by those internal recruiters or hiring manager(s). 

Here lies the sweet spot between boasting and modesty; weave in specifics from past roles that echo duties listed in the new gig. It shows not only preparedness but also how seamlessly you'd fit into their puzzle.

You might be tempted to list every skill under sun—but hold back. A shotgun approach rarely hits its target compared to a sniper’s precision shot at relevancy. Have numbers ready too—they speak louder than adjectives ever could.

Lastly, close out strong by reminding them where they can find more detailed stories of your work wins—in your attached word document cover letter or great resume (don’t forget these should follow a classic template or standard template depending on industry norms).

Keep it crystal clear: Introduce yourself with a spark, link your skills and experiences straight to what employers are looking for today. Stay concise so that readers can quickly find the essential details they need.

Include Relevant Social Media Links 

You've probably heard all about personal branding by now. How having polished social media profiles can bolster your professional image—or tarnish it if not done right. When relevant—and only then—it's smart practice to include links directly within your resume rather than separately emailing them where they may get ignored amidst text-heavy content.

Resume Email Templates

Below are some templates you can use. Remember to add your own touch to make these your own. 

Template 1: Email for someone who has been referred by a current employee

Subject: Application for [Job Title] - Referred by [Referrer's Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as referred to me by [Referrer's Name], [Referrer's Position] at your esteemed company.

I recently had a conversation with [Referrer's Name] regarding my career aspirations and skills. They recommended that I apply for this role, believing that my background and experience align closely with the requirements of the position. I am excited about the opportunity to contribute to [Company Name] and am enthusiastic about the prospect of joining such a dynamic and innovative team.

In my most recent role at [Your Previous Company], I [describe your responsibilities, achievements, or projects that relate to the new job]. My experience in [mention specific skills or experiences relevant to the new job, such as managing a team, working on specific types of projects, etc.] has equipped me with the knowledge and skills necessary to make a significant contribution to your team.

Enclosed is my resume, which provides additional information on my professional background and accomplishments. I am particularly proud of [mention a significant achievement or project relevant to the new job], which I believe demonstrates my capability and potential in a role such as the one at [Company Name].

I am very interested in the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the continued success of [Company Name]. I am available at your earliest convenience for an interview and can be reached at [Your Phone Number] or via this email.

Thank you very much for considering my application. I look forward to the possibility of working with you and am grateful to [Referrer's Name] for recommending me for this exciting opportunity.

Best regards,

[Your Name]

[Your Contact Information]

[LinkedIn Profile URL, if applicable]

Template 2: Response to a job posting

Subject: Application for [Job Title] - [Your Name]

I am writing to express my interest in the [Job Title] position, as advertised on [where you found the job posting, e.g., your company's careers page, a job board, etc.]. With my background in [mention relevant field or expertise], and my experience in [mention relevant experience or skills], I am enthusiastic about the opportunity to contribute to [Company Name].

In my current/previous role at [Your Current/Previous Company], I have gained substantial experience in [describe your relevant responsibilities, achievements, or projects]. I believe that my skills in [mention specific skills relevant to the new job] make me a strong candidate for this position. My experience has honed my [mention any relevant skills or qualities, such as problem-solving abilities, communication skills, etc.] and equipped me with a versatile skill set that I am eager to bring to your team.

Enclosed with this email is my resume, which provides further details about my professional journey. I am particularly proud of [mention a significant achievement or project that is relevant to the new job], which underscores my potential for contributing meaningfully to [Company Name].

I am excited about the chance to bring my unique talents to [Company Name], a respected leader in [mention the company's field or industry]. I am keen to learn more about your team and how I can contribute to your ongoing success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of your team. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via this email.

Template 3: Email for someone with interest in working for a company without a job notice

Subject: Expression of Interest in Opportunities at [Company Name] - [Your Name]

Dear [Hiring Manager's Name or Relevant Department Head],

My name is [Your Name], and I am writing to express my keen interest in potential career opportunities with [Company Name]. Although I understand there may not be current openings that fit my expertise, I am particularly drawn to your company's work in [mention specific areas of the company's work, values, or projects that attract you].

As an experienced professional in [mention your field or area of expertise], I have developed a comprehensive skill set that I believe would be beneficial to your team. In my most recent role at [Your Current/Previous Company], I [describe your responsibilities, achievements, or projects that relate to the type of work done at the company]. This experience has equipped me with [mention specific skills or experiences that are relevant to the company's field or ethos].

Enclosed with this email, you will find my resume, which provides detailed information on my professional background and accomplishments. One of my notable achievements, [mention a significant achievement or project], highlights my capability and innovative approach, which I am eager to bring to [Company Name].

I am attracted to [Company Name] because of [mention specific reasons such as the company's reputation, values, the type of projects they handle, their work culture, etc.]. I am enthusiastic about the possibility of contributing my skills and experiences to your esteemed company and am eager to engage in challenging projects that align with [Company Name]'s objectives.

I would greatly appreciate the opportunity to discuss how my background, skills, and enthusiasm might align with the future needs of [Company Name]. Please feel free to contact me at [Your Phone Number] or via this email to arrange a conversation at your convenience.

Thank you for considering my unsolicited request. I look forward to the possibility of discussing employment opportunities with [Company Name].

Send Your Resume With Ease

When you're applying for job after job and sending job application and resume emails one after another - it helps to have a template to fall back on. Who needs the hassle of having to come up with a new email every time you apply for a job? 

The best thing, you can use Magical to create and store your send resume email template. Magical is a free Chrome extension that helps you with all your repetitive tasks. All you have to do is download it and you'll be on your way to saving 7 hours a week on average.  

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What to write in an email when sending a resume

When sending your resume to employers or recruiters via email, it’s important to write an effective message

But what should you write to catch their attention and persuade them to open your resume?

This guide will explain everything you need to write, and even has some example emails to copy.

Resume templates 

Subject line

When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.

So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.

Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:

“Digital Copywriter with 7 years marketing experience”

“Solicitor with 15 years in property law”

Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.

Resume filename

Resumes titled “resume”, “new resume” or, worse, a random constellation of letters (resume_778778.pdf) will simply look messy and get lost amongst the other hundreds of resumes that a recruiter receives daily.

At the minimum, you want to include your first and last name when naming your resume file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:

“[Full Name] resume”

“[Full Name] resume SEO Consultant”

Addressing the recipient

The best way to build a friendly rapport with a potential employer is to address the recruiter by name.

This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:

“Hi [recruiter name]”

Friendly opening

To make the best impression on the recruiter and encourage them to open your resume , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of resume emails every day, so a personalised touch will go a long way. Use warm greetings, such as:

“Hope you’re having a good week”

“Hope my email finds you well”

Don’t be overtly personal, however. A simple, friendly greeting should do the trick.

Job you are applying for

After your friendly greeting in your resume email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.

Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.

Introduction + suitability

In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your resume.

It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.

You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant. I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the resume to find out more about the candidate.

If you don’t have lots of professional experience, you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.

Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:

Example 2 (student no experience)

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.

Even as a student with no experience, you can still create a powerful email when sending your resume.

Reason for applying

Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.

You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:

“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”

“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”

By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.

Availability

When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.

Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your resume. For example:

“ Please find attached a copy of my resume . I am available for an interview at your earliest convenience.”

“I have attached my resume for your consideration, and I am free for an interview at short notice.”

Professional signature

Now that you’ve completed your resume email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:

Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].

Related guides: How to write a thank you email after an interview

Example resume emails

Check out some examples of effective emails below for inspiration and guidance:

Customer service

Applying for customer service roles.

This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.

See also: sales assistant cover letter example

Applying for finance and accounting roles.

This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace

Applying for graduate/student roles.

Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.

Applying for sales roles.

This cover letter boasts the candidate’s ability to make sales and drive revenue.

How to Email a Resume with Subject Line Examples

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What is a subject line?

How to email a resume, email resume with subject line template, email resume with subject line examples, tips for creating a resume subject line.

As a lot of organizations have moved the hiring process entirely to the internet, job applications and resumes are often requested via email. A potential employer may also request that you submit your cover letter and any additional documents by email. The subject line is an important part of the online application process as it is the first thing that the potential employer will view. This article discusses the necessary parts of the subject line and provides a few examples that you can use when drafting your own.

The subject line is the identifier portion of your email. The subject line should be short and concise so employers can read it while scanning through their inbox. The purpose of the subject line is to notify the reader what they can expect if they open the email. The contents of the subject line can either encourage the reader to open or delete the email. You might find that some employers request a specific subject line when submitting a resume via email. However, if they don’t, then it is up to you to create one that accurately describes the contents of your application while also encouraging the hiring manager to review your cover letter and resume.

During your career search, it is possible that you will come across employers who request that you email them your resume. 

You can email a resume with the following steps:

1. First, read the requirements of the application process

Some employers will list specific instructions. They might request that you submit your resume to a specific email address. They might also have other requests depending on the position, like including writing samples, stating your expected pay or addressing the email to a certain hiring manager. Evaluating these requirements before drafting your email will ensure that you meet all requests while also demonstrating your ability to follow directions.

2. Next, attach your resume

Most employers will request that you attach your resume to the email rather than include it in the body of the email. It is a good idea to save your resume on your computer in a way that is easy to identify. Include your last name and the name of the position. This will also help the hiring manager keep track of your resume. Make sure you save it in a recognizable format that can be opened on most computer programs, such as a PDF.

3. Then, write a cover letter

A cover letter is an important part of the application process, even when applying via email. The body portion of the email is the perfect place to draft your cover letter. Draft a new cover letter with each position and include the experience and skills that best relate to the position for which you’re applying.

4. Last, write your subject line

Before sending the email, you will want to draft your subject line. This is your chance to stand out from other applicants. Consider highlighting your intent in a concise and professional manner. Use words and titles that were also in the job description and call attention to any skills or achievements that will make you stand out.

You can draft your own subject line using the following template as a guide:

Subject: (Descriptive verb) (career) (actions) (position) (company)

• Descriptive verb.  In this template, you are using a powerful verb to call out a specific skill or achievement. You might use descriptive words like award-winning, certified, experienced or dedicated.
• Career.  Following the description, include information about the industry in which you want to work. You might include titles like nurse, teaching professional, receptionist or sales representative. Paired with the descriptive verb, you can highlight this position.
• Action.  An actionable verb will connect your career title with your intended position. Here, you might use words like seeks, pursues, looking for, or inquiring about.
• Position.  This is the formal name of the position that you are applying for. You can refer to the position in the same way that the job description does. This is also where you might include the job listing number, if there is one. This assists the hiring manager in keeping multiple job listings organized.
• Company.  It can be useful to include the name of the company.

Here are a few examples of email subject lines using the above template:

• Award-winning author seeks editor position with Delta Publishing
• Registered nurse looking for emergency room employment with Jackson Hospital – ID #1234
• Certified physical therapist seeking rehabilitation position with Beckton Therapy
• Multilingual teacher pursuing language position with Dallas Institute

Keep these tips in mind as you draft your own email resume subject line:

• Always include a subject line.  Employers can easily ignore emails without subject lines. The hiring manager may not notice the email in their inbox or they might assume that it is spam and delete it.
• Keep it professional.  Similar to the cover letter, the subject line should always be professional. Use professional and formal language when drafting your subject line.
• Be concise.  You only get so many characters until the subject line will appear cut off. Additionally, subject lines that are too long may be considered spam. It is best to keep it at 60 characters or less. It is important to be as descriptive as possible, while keeping the subject line concise. Include relevant details like the job title, as well as a few details that highlight your purpose.
• Proofread.  The hiring manager’s first impression of you will be the subject line. Always proofread and edit your subject line until it is free of errors.
• Use a professional email address.  You will also want to make sure that you are sending your resume from your professional email address. Hiring managers may not open emails from email addresses that do not appear professional.

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How To Email a Resume and Cover Letter Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.

Key Takeaways

• Most employers request a Microsoft Word document or a PDF file of your resume. 
• It's easy to save your documents in the file format requested by an employer.
• When saving your documents, use your name as the file name.
• Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

• Select  File > Save As  in Microsoft Word.
• Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Select  File > Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.

Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature To the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How To Add Your Signature

To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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Resume Email Sample [How to Email a Resume]

Effective job inquiry emails samples

In this article, we discuss the appropriate email format for sending a resume and why it's important to consider.

We also provide job application email templates you can use in your search.

Many roles you apply for will only require you to submit your resume online, especially if your search is primarily through LinkedIn and other job boards.

However, research based on over 13 million applications shows that while most job applications come through company career sites and job boards, only 1.4% and 0.7% of these applicants, respectively, were actually hired.

You're much more likely to be successful in landing an offer if you go through a hiring manager (32.5% applicants hired), recruiter (14.1%), or a referral (7.8%).

As you realign your job search strategy toward these more effective methods, you'll find that the process entails significantly more direct human contact.

Instead of passively submitting your resume through a portal and hoping for a response, you'll likely email it to someone who works at the company, a recruiter, or a hiring manager.

Even if your internal contact is a close friend, we encourage you to pay special attention to any job-related communication.

Whenever you email your resume, keep the following general guidelines in mind:

• To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
• Remember that anything that you put in writing can help demonstrate your professionalism and further make your case - or it can work against you!
• Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
• Always attach your resume in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isn't accidentally modified.
• Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.

If you are responding to a job posting that requires you to submit your resume via email

Subject Line : [ Position Title] - [Company Name]

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name].

Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.

In particular, I am interested in joining [Company Name] because [insert reason related to role responsibilities, transferable skills, growth opportunity, etc.].

Please see my attached resume for more detail regarding my background and let me know if you have any questions.

Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

Best regards,

If you are sending your resume to a recruiter who contacted you on LinkedIn, someone you met at a networking event, or a personal contact

Subject Line: Resume - [ Position Title] - [ Company Name]

It was nice speaking with you [yesterday / at the networking event / etc.] !

As we discussed, I am interested in being considered for the  [Position Title] position with [Company Name].

I attached my resume for your review, and feel free to forward it along as needed.

Please let me know if you have any additional questions regarding my background, and I look forward to hearing from you soon.

If you are sending a cold email to inquire about potential openings

Subject Line: [ Company Name] – Opportunity Inquiry

I am a [Position Name] with experience in [describe experience areas].

I am interested in pursuing a [Position Title] position with [Company Name] and am reaching out to ask whether there are currently any open opportunities that I might be a good fit for.

I am particularly interested in joining [Company Name] because [insert specific reason(s) here].

I attached my resume for your review. Please let me know if you have any questions regarding my background.

Thank you for your consideration, and I look forward to hearing from you soon.

About Resume Pilots

Resume Pilots is an award-winning executive resume writing firm and a proud member of the Professional Association of Resume Writers and Career Coaches. Our previous clients include CEOs and senior executives at the world's leading companies.

As a professional services firm, we take your reputation seriously. We are committed to delivering writing excellence and superior service while operating with integrity and discretion. Recruitment firms we partner with also trust us to consistently deliver quality documents for their clients.

Our writers have studied in the Ivy League and other top-tier universities and have strong writing backgrounds coupled with industry experience.

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To learn more about our services, book an introductory call with our founder here or email [email protected] .

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About the Author Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer. After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents. At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over 10 years. He has been quoted on numerous business and career-related topics in outlets including Business Insider, CNBC, Fortune, Glassdoor, The Ladders, and Thrive Global.

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Resume Worded   |  Career Strategy

How to send networking emails with your resume (templates included).

• Introduction and Key Insights
• Email Template #1: Sending your resume by email
• Email Template #2: Emailing your resume to a recruiter
• Email Template #3: Applying to a job via email
• Email Template #4: Following up on an application over email + attaching your resume
• Email Template #5: Sending your resume via Linkedin
• Email Template #6: How to email your resume to an external recruiter
• Email Template #7: Emailing your resume if you were referred by a mutual contact

Email Subject Lines

• Additional email and LinkedIn templates
• Get more insights and strategies

Who enjoys sending cold emails? Right, obviously nobody does. But like a lot of stages in the job search process, they’re a necessary evil. Emailing out your resume doesn’t have to be a chore — especially with these handy tips and templates.

How to send your resume via email

Here’s how to craft the perfect email to go along with your resume:

• Find a direct email address for the person you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient.
• Address the recruiter or hiring manager by name.
• Use a clear and attention-grabbing subject line. Ideally, this should include your name, the position you’re applying for, and other important information (like a referral or standout qualification).
• Include 1-3 short paragraphs summarizing who you are, why you’re interested in the position, and your key skills and experience.
• End with a simple call to action.

Why send your resume via email?

These days, most job applications go directly through online portals like LinkedIn or Indeed. But these aren’t the be-all and end-all of job applications — there are times when it makes more sense to email your resume directly. Sending an inquiry letter Most job openings are never publicly advertised, which means it pays to be proactive. Emailing an inquiry letter to a recruiter is a great way of finding out about any open positions before they’re advertised and giving yourself a significant advantage. Following up with contacts Not all networking is cold emails. If you’ve connected with a recruiter or hiring manager at an event or on LinkedIn, it makes sense to follow that up by sending through your resume. Even if they don’t have any open positions that are a good fit, it establishes a relationship and keeps you on their radar for future openings. Establishing a relationship If you don’t currently have a relationship with the hiring manager, why not initiate one? Even if you’ve applied to a position online, it can be a good idea to follow that up by emailing the hiring manager directly. When there’s no online portal Online job applications are fairly standard these days, but not every company is on board. Some companies — especially smaller businesses — may not have advertised a position on one of the major job sites or have their own online application system. In that case, emailing your email directly to the hiring manager is the best way to apply.

How to write a networking email

Make it personal Always start with an introduction — this is a professional email, not a sales pitch. Do your research on the company or recruiter first so you can customize it. Your email is essentially a mini cover letter, so treat it like one. Send it to the right person It’s worth taking the time to find a direct email address for the recruiter or hiring manager you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient. Polish it up

• Email your resume as a PDF to preserve the formatting
• Use Score My Resume to make sure you’re sending out the best possible version of your resume
• Use a professional-looking email address

Ready to begin? Scroll down for some word-for-word email templates you can use to email your resume in any situation.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : [your name] — following up.

Hi [Name], I had a great time meeting you at [event] on [date]. [A brief sentence recalling something from your conversation.] I’m currently looking for positions [describe the role you’re seeking]. I know [Company] is doing great work in the field. Do you know of any open positions that might be a good fit? I’ve attached my resume for reference and I’m also on LinkedIn [link]. Please let me know if you have any suggestions for people I should be reaching out to. Thanks for all your help, and I look forward to seeing you at [future event]. Best, [Your Name]

Connecting with someone in your network. This takes a less formal approach than a standard cold email, since this is someone you’ve met before. By starting and ending with a friendly touch, you’re emphasizing that personal connection without losing sight of the main reason for your email.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

Before we continue..., did you know that 75% of professionals make a decision about someone based on their linkedin profile.

Networking is a crucial part of building a successful career, but let's be honest - it's not always easy. Especially if your LinkedIn profile isn't working as hard as it could be. You see, your LinkedIn profile is often the first thing people see when you're trying to make new connections. And if it's not optimized, you could be missing out on valuable networking opportunities without even realizing it. But what if I told you there was a way to grow your network without all the extra effort? Our LinkedIn optimization tool analyzes your entire profile and gives you personalized suggestions on how to make it more attractive to potential connections. And the best part? It's completely free to try. So why not take a few minutes to see how you can start building a stronger, more valuable network on LinkedIn? Your future connections (and career opportunities) will thank you. Optimize My Profile

Here's what the free LinkedIn optimization tool looks like:

Template #2

Emailing your resume to a recruiter, email subject : open positions at [company].

Hi [Name], My name is [Your Name] and I’ve been following the work [Company] has been doing in [your industry] for some time. Congratulations on [recent development]! I’ve had great success as [role title] at [Your Company] in the past [x] years. [Briefly describe 1-2 of your top accomplishments.] I’m currently looking for an opportunity to branch out and grow [skill or career path you’re hoping to develop] and [Company] is on my radar. I’d love to chat about any open positions you think might be a good fit. I’ve attached my resume and you can find me on LinkedIn at [link]. Feel free to email or call me on [phone number]. Best, [Your Name]

If you’re reaching out to a recruiter or hiring manager you don’t have an existing relationship with, this template allows you to explain a bit about yourself and why you’re interested in that specific company.

Template #3

Applying to a job via email, email subject : [your name — job title].

Dear [Name], My interest was piqued when I came across the opening for [job title and reference number] on your website. I love the work [Company] does in [industry], especially [details of a recent development you’ve followed or something that appeals to you about the company]. [1-2 sentences linking that to your experience and skill set and outlining a specific benefit you could bring to the company.] I have [x] years of experience as a [job title] at [Your Company]. [1-2 sentences describing your top skills and achievements.] I’m currently looking for an opportunity to [briefly describe what you’re looking for] and think [Company] could be a great fit. I’ve attached my resume for your consideration. Please let me know if you’d like any further information. I look forward to hearing from you! Sincerely, [Your Name] [Phone number, email, and LinkedIn link]

An email accompanying a formal job application (as opposed to a more general networking email) is essentially a cover letter, and should be written like one. This template gives you space to describe your experience and interest in the company in a little more details. Since it’s in an official context, it also uses a more formal greeting and sign off and includes your contact details at the end.

Template #4

Following up on an application over email + attaching your resume, email subject : [role] at [company].

Hi [Name], I recently applied for the [role title] position at [Company]. I know you’re busy, but I would love to briefly touch base on your decision timeline. I’m excited about the opportunity to join your team and [briefly describe something concrete you can bring to the role]. I've attached my application materials for your convenience and would love to chat about how my experience in [briefly describe your most relevant skills or experience] can help [Company] [achieve a goal they’re working toward]. Please let me know if I can provide you with any additional details as you move to the next stage of the hiring process. Best, [Your Name]

Reminding the hiring manager of your most relevant skills or experience can help spark their memory of your application. This kind of follow-up makes sense to send if you’re further along in the application process or are a particularly strong candidate, but you don’t need to send an email like this after every online application you complete.

Template #5

Sending your resume via linkedin, email subject : linkedin message.

Hi Lauren, My name is Cameron and I came across an opening for a Product Designer at ABC Company. [Include a short note about why you’re interested in the role or company]. [Briefly describe 1-2 of your standout accomplishments or key skills in your current or previous position.] I’m currently looking for a role that allows me to take a leading role in designing products with sustainability in mind, and it sounds like the Product Designer role aligns perfectly with my experience. I’ve attached my resume for your convenience and you can see samples of my work on my profile. I’d love to connect and ask you a couple of questions about the company and what the hiring process is like. Thank you!

You can attach files to LinkedIn messages, so don’t be shy about sending your resume to hiring managers you find on LinkedIn. This is also a great alternative if you can’t find a recruiter’s direct email address, as a LinkedIn message is more likely to land than an email sent to a generic company account.

Template #6

How to email your resume to an external recruiter, email subject : follow up on [role] at [company].

Hi Petra, I read from your profile that you recruit for [roles] in [location]. I'm currently a [job title] at [Your Company] and wanted to connect with you in case you think my profile might be a good fit for current or future roles you seek to fill. I’m currently looking for a new role [briefly describe what you’re looking for and your key skills and experience]. I’ve attached my resume for your convenience. Please don’t hesitate to reach out if you need any more information. Thanks, Jane

If you’ve found a recruiter for your industry and location — whether on LinkedIn or via referral — it’s okay to make the first move. Your initial email should include enough information for them to know whether you’re a potential match for any roles they’re currently recruiting for. Attaching your resume also allows them to keep you on file in case they come across any suitable roles in the future.

Template #7

Emailing your resume if you were referred by a mutual contact, email subject : openings at [company name].

Hi Veronica, My former coworker, Ted Crisp, suggested I ask you about potential openings for a Marketing Manager. I’ve been following Veridian Dynamics since the launch of Jabberwocky last year and I really admire the work you’ve been doing in robotics engineering. I’m currently a Marketing Copywriter at Digivation, where I recently led an online campaign that saw a 200% increase in sales in the first 3 months. I’m looking for a position that would allow me to put my skills in creating dynamic social media campaigns and guerilla marketing to use. I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring my expertise to your team. Please don’t hesitate to reach out with any questions. I look forward to connecting with you! Best, Linda

If you have a previous connection to a hiring manager, like an existing relationship or referral by a mutual contact, be sure to mention it upfront. Establishing a connection early can give a busy recruiter a reason to keep reading your email and may encourage them to look over your resume with a favorable eye.

These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .

• Open positions at [Company]
• Follow up on our conversation
• [Your Name — Job Title]
• [Role] at [Company]

Other All Other Networking Templates

We've also found the following email templates that you should consider using., want more email templates choose a category..

• Follow up emails
• Informational interviews
• Thank you emails
• LinkedIn Messages

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Media Decision US

The 18 Do’s and Don’ts of Cover Letters Every Job Seeker Should Know

Posted: May 8, 2024 | Last updated: May 8, 2024

Most job seekers don’t spend nearly enough time working on their cover letters, assuming that their resume is enough to get them an interview. But when there is competition, a great cover letter can be the difference between getting an interview and getting passed over. 

Your cover letter is your first impression when you’re applying for a new job, and it should be a good one. It’s also an opportunity to show your personality and demonstrate why you’re a perfect fit for the role.

Writing a cover letter can be a daunting task, but you can do a few simple things to make the process easier. Here are some easy do’s and don’ts that can help you write a great cover letter that will impress employers.

Sell Yourself

Like your resume, your cover letter is your chance to brag (professionally) about why they should hire you. Be proud of your skills and accomplishments, and use them to explain why you are the best candidate for the job.

When you sit down to write a cover letter, think about what will grab the hiring manager’s attention and make them want to learn more about you. What can you say about your skills and experience that will set you apart from the other candidates?

If you can, include specific examples of times when you have excelled in a similar role.

Answer the Question: Why Do You Want to Work Here?

You can be more human and personable in your cover letter than in your resume. So be sure to tell the reader why you want the job . This is especially true if you are making a career change or have been out of work for a while. 

Briefly explain your situation so that the hiring manager doesn’t have any questions about why you’re applying. 

For example, you can say something as simple as: “After ten years of working in office administration, I am interested in finding new challenges in the marketing industry.” 

Address How You Meet the Needs of the Organization

There’s a reason most job applications require a resume and a cover letter. A cover letter gives you a chance to communicate with the organization and elaborate on your resume. It’s your opportunity to explain how you meet the organization’s needs and why you should be selected for an interview.  

When writing a cover letter, it’s important to focus on how you can help the company reach its goals. You need to do your research to do this.

Find out the company’s goals and plans for achieving them. Then, craft a cover letter that demonstrates how your skills and experience can help the company succeed. 

You can also use your cover letter to address some of the other job needs that may be difficult to include on your resume. These are things like having a driver’s license and access to a vehicle or details about your availability, such as when you can start.

Personalize Each Letter

Each employer should receive a personalized cover letter, but don’t worry! You can create one or two cover letter templates and tailor them for each job, just like you should do for your resume.

People still expect your cover letter to follow the formal letter format that includes the date, your name and contact information, and the company’s contact information. Be sure to update each cover letter so that it has the correct details and is addressed to the right person. Addressing your cover letter to the wrong person or sending the wrong letter with your resume probably won’t get a second look. 

If you can’t find who to address the letter to, it’s better to use something generic like “hiring manager” or “hiring team” than the wrong name.

Keep it Short

Almost everyone will tell you that your cover letter must be one page. In most cases, this is great advice. Limiting yourself to one page helps you avoid repetition and really focus on what the hiring manager needs to know.

But the truth is, your cover letter should be as long as it needs to be. 

I have been successful in submitting a two-page cover letter in the past. In this case, I was applying for a position that was actually two part-time jobs combined into one full-time job. The two roles were related but required different skills, so there was no way to address them all with a single-page cover letter.

Make sure your cover letter is free of spelling and grammatical errors. Use Grammarly (which is free) to catch spelling errors, grammar mistakes, and other language issues that you may overlook. This attention to detail will show the employer that you are taking the time to make sure that your letter is professional and that you are taking the job seriously. 

Proofreading your own cover letter (and resume) can be difficult because you have likely read it so many times that you no longer see the mistakes. Having someone else take a look at it with fresh eyes can be helpful. In addition, they may be able to offer suggestions for improvements or point out information that is missing.

Get Their Attention Right Away

Almost every cover letter starts in the same boring way: “I am writing to apply for the [position] job at [company].” This does not tell the employer anything about you or why you are qualified for the job. 

Instead, use the first paragraph to grab the employer’s attention and make them want to read more. 

You can do a few things to make your first paragraph truly stand out: 

• Tell them right away why you are qualified for the position. If you have work experience that matches the required qualifications, mention it first. 
• Use strong, active language to engage the employer and show that you are enthusiastic about the position. 
• Talk about your transferable skills, such as those you gained from previous jobs, volunteering, leadership roles, or your side hustle. Use specific examples to demonstrate how you have used these skills in the past and how they will help you succeed in the position you are applying for.

Starting your cover letter with a strong hook will immediately set you apart from other candidates and demonstrate your dedication and enthusiasm for the role.

Use Action Words

Use strong action words on your cover letter, such as: created, managed, oversaw, and implemented. These words will demonstrate your ability to take charge and get things done. Hiring managers are looking for candidates who can take the initiative and get the job done, so make sure to highlight your relevant experience and skills by using descriptive words .

Address Employment Gaps or Potential Concerns

Your cover letter is also an opportunity to explain any gaps in your employment history or to address any concerns that the employer might have about your candidacy. For example, if you took a few years off to raise your children, use your cover letter to explain how this has prepared you to return to the workforce and be an even better employee.

If you are out of work, don’t try to hide it. Employers may eventually discover the truth, so it’s better to be honest with them from the start.

Explain your situation briefly and focus on the positive – what you have been doing to stay busy and how you are excited to put your skills to use in a new role. Honesty is always the best policy, and employers will appreciate your transparency.

Don’t Repeat Your Resume

Now that you know what you should be doing on your cover letter, let’s talk about some of the things you need to avoid. 

Your cover letter is meant to elaborate on your resume, not repeat it. If it doesn’t tell us anything more than your resume already does, why are you even bothering to write one?

Hiring managers don’t want to read the same information twice. They want to see how you can add value to their organization, not just a list of your past accomplishments.

Use your cover letter to talk about your skills and experience in a more natural way. Expand on what you want an employer to know about yourself and your application. 

Don’t Be Negative

If you are applying for a new job, you are either unemployed or underemployed, hate your current job , or are worried that you may be about to lose it. None of these situations are fun to be in, but you can’t let that show in your cover letter. You have to keep it positive!

You want to show the employer that you are excited about the opportunity and are confident in your ability to do the job. 

If you hate your current job, focus on how you are looking for a new challenge and how you believe this job will be a better fit for you. Or, if you are worried you may lose your job, focus on how you are proactive and are already looking for new opportunities. 

Don’t Discuss Why You Need the Job

Everyone knows that you need a job to make money to support yourself and your family. You don’t need to explain this or the details of your specific situation in your cover letter. Mentioning that you are hoping to buy a new house next year doesn’t matter to an employer. 

What does matter to an employer is what you can do for them. They want to know how you will:

• make their company more money
• save them money
• make their company more efficient
• help them to avoid potential problems

In your cover letter, focus on what you can do for the employer, not on what they can do for you. 

Don’t Make Excuses

Making excuses will only draw more attention to your weaknesses or make you sound like a difficult person to work with.

If you don’t meet 100% of the qualifications they are looking for, that’s okay – just don’t point it out! Let them decide if it’s a deal-breaker or if they are willing to train you in that specific area. They might not even notice!

Avoid making excuses for past job experiences or choices that might negatively reflect on you. If you were fired from a job, for example, simply state that the job wasn’t a good fit and move on. Don’t try to justify your actions or make excuses—this will only make you look bad.

Don’t Lie Or Exaggerate

Many people feel the temptation to lie or exaggerate their skills and experience when applying for a new job. Although lying on your application may seem like a harmless way to make yourself look more qualified, it can lead to serious consequences.

When an employer is interested in hiring you, they will conduct a background check and call your references. If you’re caught lying on your job application, you will likely be immediately disqualified. In some cases, you may even be banned from applying to that company in the future.

Lying on your application can also be a form of fraud, which is a crime in many jurisdictions. Depending on the severity of the lie, you could lose your job, be sued, or even be prosecuted for falsifying documents.

Lying or exaggerating about your experience or education can also lead to problems down the road if you are hired for a position based on false information. For example, if you claim you are proficient at using a specific program that you don’t really know much about, you will struggle in your new role. Not being able to do your job will be stressful and raise questions with your employer. Unless you’re a quick learner, you will probably find yourself job searching again within a few months. 

So, the next time you’re tempted to fudge the truth on your application, remember the potential consequences. Be honest on your applications, and you’ll be much better off in the long run.

Don’t Send a Generic Letter

As mentioned, your cover letter should be unique to each employer and job opportunity. Don’t simply copy and paste the same letter for every job application. A few small tweaks are all you need to make your cover letter specific to each job and increase your chances of getting an interview. 

If it’s obvious that you’ve created one cover letter and are using it repeatedly to apply to dozens of jobs, it gives the impression that you don’t really care if you get this job or not – you just want any job. And while that may be true, you don’t want to create any apprehension with an employer. 

Don’t Use Clichés or Slang Terms

Avoid using clichés, slang, and overly casual language when writing a cover letter. Such language can come across as unprofessional and may not convey the message you are trying to get across in the best way possible. 

Clichés include phrases like “I’m a people person” or “I’m a go-getter.” These phrases are overused and do not add anything unique to your letter. 

Using slang can give the impression that you are not taking the process seriously. It can also make it difficult for the reader to understand what you are trying to say. Instead, focus on using clear and concise language, which will get your point across in a way that is both professional and respectful.

While it is important to be friendly and personable in your letter, being too casual can make you seem unprofessional and could hurt your chances of getting the job.

Don’t Include Unnecessary Personal Information

There are a few reasons why you should not include personal information in your cover letter. First, it is not necessary. The employer is only interested in your qualifications and not your personal life.

Second, while it may seem like a good idea to make yourself seem more relatable, including personal information can actually have the opposite effect. It can make you appear unprofessional.

Third, including personal information on your cover letter can be a privacy concern. If an employer knows too much about your personal life, they could potentially use this information against you. For example, if you mention that you have young children, the employer may assume that you will need to take time off for childcare. As a result, you may be passed over in favor of a candidate without the same responsibilities.

Lastly, sharing personal information in your cover letter could also lead to identity theft. If you include your home address or phone number, a savvy thief could use this information to steal your identity. By including personal information in your cover letter, you could be putting yourself at risk.

Overall, you should always err on the side of caution to protect your privacy. Stick to the facts and let your qualifications speak for themselves.

Cover Letters Are Tricky But Beneficial

It can be difficult to strike the right tone in a cover letter. You want to sound enthusiastic and professional without coming across as desperate or pushy. The goal is to show that you’re a good fit for the company, so focus on that. 

If you’re not sure how to get started, plenty of cover letter examples are available online. Just make sure to tailor the letter to the specific company and position you’re applying for, and only include the skills and experience that you actually have.

With these tips, you should have no problem creating a cover letter that will stand out and help you get hired.

Quick Resume Tips

If you want to make a good impression and stand out from the competition, here are 20 resume do’s and don’ts . Following these simple tips, you can be sure that your resume will make a great impression on employers.

Add Your Side Hustle to Your Resume

Job seekers are told they need to stand out if they want to get hired. But how? One of the easiest ways is to include their side hustle on their resumes . Your side hustle is teaching valuable job skills that can make you a stronger candidate. Not mentioning this on your resume or cover letter is a mistake! 

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