application letter of a reception

Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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How to Write a Receptionist Cover Letter (5 Examples)

By Agwaonye Samuel

Published: January 21, 2024

Cover Letters

Agwaonye Samuel

Writer & Career Coach

Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market. 

In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles. 

Let’s dive into the essential elements and tips that will help you shine in your job search.

Crafting a Winning Receptionist Cover Letter

A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .

Here are vital steps to take: 

Researching the Company and Position

Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job. 

Here are some key points to consider when researching the company and position:

• Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.

Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.

• Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.

Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.

Structuring Your Cover Letter

To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.

Let’s break down each section:

• Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
• Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you. 
• Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities. 
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response. 
• Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links. 

To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.

Highlighting Relevant Skills and Experience

When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.

Here are specific skills and experiences to highlight:

• Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills. 
• Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution. 
• Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
• Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.

An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.

Tailoring Your Cover Letter

Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.

Here’s how to effectively tailor your cover letter:

• Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company.  Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
• Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
• Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.

Providing Evidence of Your Accomplishments

To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.

Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:

• Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work. 

Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”

• Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value. 

Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”

By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.

Avoiding Common Mistakes

Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.

Here’s a closer look:

• Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.

Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.

• Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
• Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.

Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it. 

Receptionist Cover Letter Examples

In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.  

Receptionist Cover Letter (With Experience)

Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.

Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555

Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002

Dear Ms. Johnson,

I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.

In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.

My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.

I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.

Henry Smith

[Typed Name]

Entry-Level Receptionist Cover Letter (No Experience)

When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.

Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890

Mr. James Anderson General Manager Downtown Plaza  123 Hospitality Way New York, NY 10002

Dear Mr. Anderson, 

I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.

My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.

In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.

Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.

I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.

Best regards,

Samantha Brown [Typed Name]

Related Article: Check out sample cover letter without experience – steps and sample.

Front Desk Receptionist Cover Letter

Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.

Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567

Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson, 

I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.

As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.

Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.

I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.

Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.

Amy Davis [Typed Name]

Medical Receptionist Cover Letter

In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.

Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321

Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602

Dear Dr. Davis, 

I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.

In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.

I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.

Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.

Alicia Martinez [Typed Name]

Hotel Receptionist Cover Letter

Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.

Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321

Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102

Dear Mr. Williams 

With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.

In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.

Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.

Jane Doe [Typed Name]

About the Author

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Receptionist Cover Letter Examples and Writing Tips

• Cover Letters
• Skills & Keywords
• Salary & Benefits
• Letters & Emails
• Job Listings
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• Career Advice
• Work-From-Home Jobs
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• Tips for Writing a Cover Letter

Hard Copy vs. Email Format

• Receptionist Cover Letter Sample
• Email Receptionist Cover Letter

If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

Related Cover Letters for Receptionist

Related resumes for receptionist, try our ai cover letter generator.

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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How To Write An Application Letter For Receptionist Job

• by kemistri2022
• February 17, 2023
• No comments

How To Write An Application Letter For Receptionist Job-  If you are planning to apply for a receptionist job, you should get a good resume and  a captivating application letter because these two would go a long way in helping you get that job fast. Your resume and application letter are the 1 st contact your prospective employer would have of you and you really would want to make a first good impression . In this article, we would  guide you on how to write an application letter for a receptionist job.

1. Follow all instruction

When writing an application letter for a receptionist job or any other job, you must take time out to follow all the instructions. Ensure you go through the job description carefully and pay attention to the details. At times, the job description could state physically the format you must write the application   e.g who to address letter to, what to use as title, etc.  Failure to comply to instruction can lead to outright disqualification of your application.

2. Be specific in writing

Ensure you tailor your application letter to the particular receptionist job you are applying for. You can use keywords from the job description in your letter. Any skill/ qualification listed in the job description that are critical to the job and you possess such skill. In so doing, you will be convincing the hiring manager that you are the best fit for the job.

3. Include relevant experience

Any relevant skill or experience you have that matches with the job requirement , be sure to include it in your application letter for receptionist job. Even if all you have is some internship / volunteering experience that is relevant to the receptionist job, include it.

4. Proof-read your letter

One of the skills you need to do well as a receptionist is; attention to details and good communication skills. Having a well-written and error-free application letter is a proof of such skills.

Checklist For Application Letter For A Receptionist Job

In writing an application letter for a receptionist job, the following details must be present on your letter:

• Your contact details (it includes your name, phone, email, address, etc.)
• Organization’s details
• Salutation/ Greeting: You can use Dear Hiring Manager (but it will be better if you can find out the name of the hiring manager and use it instead).
• An opening sentence : This is like a self-introduction. Here you introduce yourself and the job role you are applying for.
• A short paragraph on what makes you the best fit for the job position (this should include your skills, achievements and experience
• A closing sentence which include appreciation and the fact that you are open to interview.

Template Of An Application Letter For Receptionist With No Experience

Below is a template to follow when writing an application letter for receptionist job

Example Of An Application Letter For Receptionist Job With No Experience

07043346822

bencanwey@gmail. Com

Oct 1, 2024

The Hiring Manager,

Stonewater Limited,

Dear Hiring Manager,

I am writing to show my interest in the job opening for a receptionist at Stone water Limited.

I recently graduated from high school and am ready to begin my career as a receptionist. Even though I have no previous experience in this role, I have been able to acquire some relevant skills while actively involved in different clubs in high school.  

I was an editor for the publication club in my school where my teacher commended me as one of the most functional member of the club. I review 30 articles monthly and made decision on the type and volume of article we publish every month. I have been able to acquire the ability to multitask, work under pressure and also work in a team.

I have managed other roles like drama, rotary club and I was still able to keep high grades in my course work . I understand how to schedule appointment , organize activities and meet deadlines. While completing any task, I maintain a positive and optimistic attitude. All these skills I will effectively when I resume work at Stone water limited to achieve company’s goals.

Thank you so much for your consideration. I look forward to having a meeting with you where we can further discuss how I can use my skills and qualifications to promote company’s vision and goals.

Example Of An Application Letter For Receptionist Job With Experience

151 Broadway,

bentit@yahoo. com

Feb 16, 2023

Hiring Manager,

Good Homes Limited.

Motorway Lane,

Dear Mr Harley

I am writing to show my interest in the receptionist job at Good homes limited as advertised in the Suntimes newspaper. I strongly believe my years of work experience as a receptionist and also my communication and IT skills would make me the best fit for the job.

I have 4 years of experience working as a receptionist in a fast-paced environment with several phone lines and with a lot of daily walk-in clients. I have thus been able to build the capacity to handle busy office environment like yours.

I have excellent written and oral communication skills which has made me perform well on my current role. I answer several calls daily and also welcome at least 50 clients per day. Part of my job role also include calling some clients daily, sending mails and scheduling appointments.

I am skilled in the use of different tools such as Microsoft office, quick books, timely, etc. While working on the role, I have been able to train 3 other staffs on how to use these tools.

I look forward to having a discussion with you where I can further explain how I can use my skills and experience to achieve corporate goals as a receptionist. Thanks for your consideration.

Yours Sincerely,

In writing a great application letter for a receptionist job, 3 key points you must note . You must talk about your skill, educational qualification and experience( work, volunteer or internship). You should be able to convince your employer how you used these 3 to succeed in previous role and how you would transfer such to succeed in the role you are applying for .

Frequently Asked Questions

How can i write an application letter for the position of a receptionist.

In your application letter for receptionist job, you should stress the relevant skills needed on the job such as communication , organization , interpersonal skills , etc. You should also talk about your past experience and how you will use such to excel in the new role. Your application letter should also make mention of your educational background.

What should an application letter for a receptionist with no experience contain?

For you to apply for a receptionist job with no experience, your application letter should follow this structure:

• A heading: Which include your name , contact, email and also the date
• Start with salutation/ greeting e.g Dear Hiring Manager
• Then show your interest in the job position
• Talk about your skills, education or any relevant experience (e.g internship, volunteering)
• Last paragraph: Express your appreciation e.g Thank you for considering my application
• Close the application letter e.g Sincerely . Then write your first and last name in full

What skills must a good receptionist possess?

• Good communication skills
• Listening skills
• Good and decent appearance
• Relationship skills
• Multi-tasking
• Problem-solving
• Ability to work under pressure
• Ability to work independently

What are the major duties of a receptionist?

• Welcome visitors and direct them appropriately
• Notify the organisation’s personnel of a visitor’s arrival
• Answer to enquiries from visitors

What is a receptionist also called?

• Front desk officer
• Customer service representative
• Customer service specialist
• Office Manager
• www. zety. com-  Receptionist cover letter Examples (Also For No Experience)
• www. liveabout. com – Receptionist Cover Letter; Examples and Writing
• https: // uk. Indeed. com- Receptionist with No experience cover letter (template and examples)
• https: // packagex. io- 18 Receptionist skills to make your resume stand out

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Kemi is an SEO content writer and digital marketer. She is got a gifted pen and ready to use that pen to make others better. She is a part of joblisto team, a blog where you get all information you need about career and your dream job. Stay tuned!

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13+ Receptionist Job Application Letters

A receptionist is considered to be the ambassador or the ambassadress of a business as they are the first point of professional contact between the business and its clients or customers. Receptionists are hired in different industries as companies need to have a person that can talk to their customers and assist them with their needs especially with the information that they would like to know regarding the business and its product and/or service offerings. You can also see more on  Job Application Letter Templates.

Job Application Letter For Receptionist Template

• Google Docs

Sample Job Application Letter For Receptionist Position

Formal Receptionist Application Letter

Free Hotel Receptionist Job Application Letter

Free Entry Level Receptionist Job Application Letter

Free Corporate Receptionist Job Application Letter

Free Medical Receptionist Job Application Letter

Free Receptionist Job Application Letter With No Experience

Qualifications Needed to Be a Receptionist

• You need to have exemplary communication skills both in written and verbal transactions. A part of your daily job is to talk to customers and address their concerns. You can also see more on  Manager Job Application Letter Templates.
• You show be aware of the nature of the business operations of the company where you are applying for. Memory retention is very much needed as you need to relay the accurate product knowledge to the clients of the business.
• Your awareness of your physical appearance and the way you present yourself is very important as well. You can also see more on  Job Application Letter for Executive Templates. Receptionists are expected to be presentable in his or her entire shift as he or she will face the clients of the company which means that s/he is a reflection of the business.
• Your technical skills and character that are needed for the work functions of a receptionist are very important to be highlighted. You can also see more on  Marketing Job Application Letter Templates.
• You need to have prior knowledge in the system being used by the employees who will be tasked to be the receptionists of the business.

Free Front Desk Receptionist Job Application Letter

Free Receptionist Job Application Letter in PDF

Free Hospital Receptionist Job Application Letter

Free Dental Receptionist Job Application Letter

Free Salon Receptionist Job Application Letter

Kinds of Receptionist Job Application Letter

• Entry Level Receptionist
• Front Office Supervisor
• Reception Duty Manager
• Executive Receptionist
• Front Office Manager
• Front Office Department Head
• Hotel Receptionist
• Corporate Receptionist
• Office Receptionist
• Hospital Receptionist
• Dental Receptionist
• Medical Receptionist
• Front Desk Receptionist
• Salon Receptionist

More in Letters

Service receptionist resume, medical clinic receptionist resume, medical front desk receptionist resume, receptionist administrator resume, health club receptionist resume, school receptionist resume, security receptionist resume, salon receptionist resume, front office receptionist resume, front desk receptionist resume.

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Application Letter for Receptionist Position

Sample job application letter for receptionist. Application letter for receptionist position in hotel. Cover letter for hotel receptionist with no experience.Sample cover letter for receptionist position.Front desk receptionist cover letter.Sample of application letter for hotel receptionist fresh graduate.

Job Application Letter for Receptionist

The Deputy Director (HR), Tiger Courier Service, Mumbai.

With reference to the subject cited above, it is humbly stated that applicant wants your permission to apply for the post of receptionist in your company.

The applicant got apprised of the subject post from advertisement in a newspaper. The applicant feels as though he is eligible for this job as his qualification, and experience of five years a receptionist make him a suitable candidate, altogether.

Therefore, you are earnestly requested to please consider this job application, and grant him one chance to show his potential, and skills for your firm. Applicant’s curriculum vitae, and academic details are attached herewith.

Thanking in anticipation,

Sample Cover Letter for Receptionist Position

To, The Recruitment Officer

It came to my knowledge through an advertisement in newspaper that you have a seat open for title of Receptionist. As an interested person, I am writing this application to apply for the mentioned post. I have all the desired requirements suitable for the job along with relevant experience in the field.

I graduated last year, and after that I have been working in sales department in a popular firm. Therefore, I have good experience with dealing, and directly handling the issues with customers on first hand basis. I am a good looking person, and I have good communicational skills. My personality is pleasant, and friendly.

All the documents, and experience letters are attached to this application; however, I seek an interview before I can join.

Please contact me as soon as it becomes possible for you to conduct an interview.

Letter for Receptionist Job

Name Designation that applying for:

Respected HR manager!

Hope you are doing well. Recently I have seen your advertisement for the job of receptionist for the mentioned office, I have read the requirements, and I must say I posses all the mentioned skills. I have been working as a receptionist for the past five years, and recently I shifted my home that ended in me leaving that job, and finding a new one.

I am a very responsible, and efficient person which are the key qualities that every employers look. I have a diploma in communication studies from a reputed educational institution. My computer skills are top notch, I am proficient in ms word, ms excel sheets, and the other mentioned apps.

I have invented a new filing system at my previous job which can organize all the tasks, and meetings due without any hassle. I think I can be an excellent addition to your company.

Hope you find an interest in my application.

Application for a Receptionist

To, Manager Finance, ATS Co Ltd, Lahore.

I have come to know that there is a vacant seat of receptionist under your kind control. I have two year experience of this position. I will spare no pains to satisfy you, I will work hard, honestly, and with high commitment. Please give me a chance to work in your prestigious organization.

I shall be highly grateful to you.

Application for Receptionist

Dear Sir/Madam

I am writing to you because I heard from a very good friend of mine who works at your establishment says that you are looking for a receptionist. I would like to apply. I can work full time any time if the day, or night. My past work experience is working mainly in hotels as waitress staff but often I would have to fill in for reception when we were busy.

I also used to work in a library, and as a dentist receptionist. If you need any reference letter, or pay slips please let me know. Also please find attached a copy of my C.V with all my contact details if you wish to get in touch.

Kind regards,

Client’s name

Applicant for Receptionist

Dear manager,

I am writing to you because I saw that you have a job vacancy open for a receptionist in your new clinical practice. I did apply two weeks ago but got no response. And I see that you are still looking. I do have very good receptionist experience, and I would love to work in a different environment. Usually I’m in a dentist, or an accountant.

I look forward to your reply.

Application for Receptionist Position in Hotel

I am writing this application to you to inform you that I want to apply for the job of receptionist in your hotel Las Vegas ( hotel name). I was working as a receptionist at hotel William James for about three years but that was a contract based job, and it came to an end after three years. I have an experience of 5 years as a receptionist, so please go through my application, and you will find that I am eligible for this job.

Hoping for the positive response

Sincerely, Wajahat

Application Letter for Hotel Receptionist Job

Dear Sir/Madam,

I sent this letter for applying for the post of receptionist in your hotel. I saw the vacancy of job available in the Dawn Newspaper, and got this email address from there. I have recently done my bachelors in Computer from _____ University. Even though I do not have an experience in this department but I can assure you that I am capable for this post. My participation in various events, and extracurricular activities has polished my communication skills, and as my degree is also in computer so I would be easily able to handle the records in the computer, or other data.

I have attached my CV with this letter which contains further details of my qualification, and experience. I hope you consider me for this post. Thank you.

Best Regards,

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Update April 12, 2024

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Provincial attestation letter

Most study permit applicants need to provide a provincial attestation letter (PAL) from the province or territory where they plan to study.

Unless you meet one of the exceptions , you must

• submit your PAL with your application, not after
• submit a PAL even if you’re applying for a prerequisite course or program, including language courses or programs
• submit a PAL for each study permit applicant, even if you’re applying as a family and submitting your applications together

How long a PAL is valid for

Your PAL only needs to be valid when we receive it with your application. Unless your PAL has an expiry date on it, it’s valid until January 21, 2025. You can resubmit a study permit application with the same PAL if the PAL is still valid.

How to get a PAL

For schools outside of quebec.

Provincial attestation letters are now available

Contact your school to find out how to apply for a PAL. Once you have a PAL, you can apply for a study permit.

For schools in Quebec

Quebec Acceptance Certificate

If you want to study in Quebec, you need an attestation of issuance of your  Quebec Acceptance Certificate (CAQ), which is issued by the Government of Quebec. Contact your school to find out how to apply for the CAQ.

For your CAQ to act as your provincial attestation letter, it needs to include the following line:

“This attestation letter confirms that the applicant has a place in Quebec’s share of the distribution of study permit applications or is exempt from it.”

CAQs for applications received before 8:30 a.m. ET on January 22, 2024, do not require the above line.

Who doesn’t need a provincial attestation letter

You do not need a PAL when applying for a study permit if any of the following applies to you

• You’re applying to study in a preschool, primary school or secondary school (up to grade 12).
• You’re applying to study in a master’s degree or doctoral degree program.
• You have a study permit and are applying for a study permit extension.
• You have a work permit.
• You’re a temporary resident who is a visiting or exchange student studying at a designated learning institution (DLI).
• You’re a temporary resident who has completed a course or program of study that is a prerequisite to you enrolling at a DLI.
• You’re under a removal order, but can’t be removed from Canada at this time.
• You have a temporary resident permit valid for at least 6 months.
• You’re a protected person .
• based on humanitarian and compassionate grounds
• based on a current public policy, or
• as a spouse or common-law partner (through the spouse or common-law partner in Canada class).
• a study permit holder
• a work permit holder
• a temporary resident permit holder with a permit that’s valid for at least 6 months
• a member of armed forces in another country under the Visiting Forces Act
• an accredited foreign government representative
• a participant in certain sports activities or events
• a worker in Canada who is a member of a foreign news company
• a religious worker
• a protected person
• eligible for permanent residence based on humanitarian and compassionate grounds
• eligible for permanent residence based on a current public policy
• eligible for permanent residence as a spouse or common-law partner (through the spouse or common-law partner in Canada class)

You need to provide proof that you meet one of the above exceptions if you don’t provide a PAL with your study permit application.

Learn more about changes for international students .

Protected person in Canada

You’re a protected person if either

• a Convention refugee
• a person in need of protection
• Immigration, Refugees and Citizenship Canada has approved your application for a pre-removal risk assessment

Accredited foreign government representative

This includes

• an employee of a foreign government who works for a Canadian government department under an exchange agreement
• an accredited diplomat, consular officer, official or representative of another country
• an accredited representative or official of the United Nations or
• an accredited representative or official of an international organization of which Canada is a member

Sports activities or events

This exemption applies if your family member is

• a foreign athlete or coach
• a member of a foreign team competing in Canada
• a member of a Canadian amateur team

Member of a foreign news company

• a news reporter or member of a reporter’s crew
• a member of a film or media crew who will not enter the Canadian labour market
• a journalist who works for a print, broadcast or Internet news service (journal, newspaper, magazine, television show, etc.)
• a resident correspondent
• a manager or member of clerical staff, as long as the event is short term (6 months or less)

Religious worker

This exemption applies if your family member is in Canada

• helping a congregation to reach spiritual goals
• preaching doctrine
• leading worship or
• providing spiritual counselling

Examples of religious leaders include

• missionaries
• pastoral animators
• archbishops

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Office of the President

Extending transfer application deadline.

April 22, 2024

Dear Brandeis Community,

I am sure many of you have seen or read about the numerous protests on college and university campuses, where Jewish students are being targeted and attacked physically and verbally, preventing them from pursuing their studies and activities outside of class, just because they are Jewish or support Israel. For many, their safety has been compromised and this is unacceptable.

As a university founded in 1948 by the American Jewish community to counter antisemitism and quotas on Jewish enrollment in higher education, Brandeis has been committed to protecting the safety of all its students, and, in the current atmosphere, we are proud of the supports we have in place to allow Jewish students to thrive. Due to the current climate on many campuses around the world, we are now expanding the opportunity for students to seek the learning environment of our campus by extending the transfer application deadline to May 31, with notification by July 1. We are encouraging prospective transfer students to visit our Admissions website for more information.

Students elsewhere should know we welcome all — Jews and students from every background — who seek an excellent undergraduate education and an environment striving to be free of harassment and Jew-hatred to apply.

Ron Liebowitz