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The 11 Best Presentation Software to Use in 2023

The ability to effectively share ideas, illustrate a concept, and convince an audience is invaluable whether you’re a student or a C-level executive. These days, the presentation software you use to create presentations is just as important as your public-speaking skills.

On top of that, most companies have transitioned to remote work recently due to the current coronavirus situation, and now need to share their stories online through a virtual conference room with their distributed teams and external audience members.

That’s why we’ve come up with a list of some of the best presentation software available right now, so you can choose a compatible and innovative presentation maker that includes the best presentation tools to suit your specific needs.

Choose the best presentation software by weighing the pros and cons

You’ll see some of the most popular presentation apps: from free to paid subscription platforms, and slideshow applications to full-blown visual design presentation software with interactive features and more.

Each presentation software has its pros and cons, so it’s up to you to figure out which suits your needs best; consider the software learning curve, whether your company is made up of Mac users or Windows users and the software compatibility, if you need an enterprise account or free account, etc.

Let’s dive in!

1. Piktochart

Piktochart is a presentation software that can create a variety of design visuals, from infographics to social media stories.

An area in which Piktochart shines is crafting unique presentations. 

On Piktochart, users can choose from a wide range of professionally-designed presentation templates .

These custom templates include everything from monthly marketing reports to employee onboarding templates.

This broad selection of customizable templates is especially useful for those who don’t have much design experience or know-how but need to create a visually stunning unique presentation in a pinch. 

Piktochart’s presentation maker also makes it easy to edit presentations and include design elements such as lists, timelines, comparisons, graphs, and different types of charts through drag-and-drop tools.

You can even make visual maps and interactive charts to keep your audience engaged throughout your presentation. 

And if your company uses a Piktochart TEAM plan , you can enjoy the platform’s ability to store brand assets , color schemes, and bespoke templates. Here, replicating company-branded visuals is a breeze. 

Piktochart comes with a free version but with certain limitations. Active visuals are capped at five per month and published visuals have a Piktochart watermark.

If you want features such as team template collaboration, project sharing, and annotated commenting, you’ll have to get a Team account. To sum it up:

• Lots of professionally-designed templates 
• Good for both design professionals and non-professionals 
• Easy to store brand assets and bespoke templates for future presentations
• Access presentation tools from anywhere via a web browser
• Free presentation app version available
• Might take some getting used to if you’re used to PowerPoint presentations

2. Microsoft PowerPoint

Microsoft PowerPoint is often the first presentation software that comes to mind.

Once considered the “O.G.” and best presentation software available, it is still widely used and has a familiar interface—which means most users are comfortable with it. 

This presentation app has everything you need to create a presentation: from animated transitions for interactive presentations to pre-installed fonts and graphic elements.

Users can also upload their own fonts, graphics, and images into their finished presentation.

Lastly, it’s available as part of the Microsoft Office software package; and you can work on your presentations via the web and mobile devices, for offline viewing as well as online. 

However, PowerPoint is no longer considered the best presentation software, as it has very few templates to choose from, and these tend to fall quite flat compared to modern apps and software.

It’s easy to fall back into boring slideshow PowerPoint files if you don’t know what you’re doing.

And because most people use PowerPoint, you’re likely using the same template as the next guy. 

As standalone presentation software, PowerPoint is pricey at US$139.99—and accessible through only one device unless you upgrade your package.

And while PowerPoint is primarily a slideshow application and presentation maker, its strengths are limited to this category. 

So if you’re looking for the best presentation software, and bang for your buck for a robust presentation tool, you might want to look elsewhere. 

• Market leader in slideshow applications to create slides
• Widely used and familiar interface for the presentation process
• Reliable and usable on most devices as well as being a desktop app
• Flat templates
• Limitations with its standalone-presentation software price

3. Google Slides

Google Slides is a slideshow application that is very similar to PowerPoint.  But there are three main differences: it’s fully online (while also allowing for offline viewing), collaborative, and free. 

The great thing about Google Slides (besides the fact that it’s completely free for anyone with a Google account) is that you can log on via your browser or through its official app. 

You can access all Google Slides presentations from any device (mobile, tablet, and desktop), and share them with other people so you can collaborate in real-time. 

Google Drive allows all your presentations to live on the cloud, accessible to all marketing and sales teams, with unparalleled ease of use.

And there’s no need to worry about disruptions as all changes are saved as they happen, as long as you have an active internet connection. 

Additionally, anyone familiar with PowerPoint will be comfortable using Google’s iteration and likely be delighted by Google Drive and the slide library available. 

It’s also a lot simpler, so even those new to presentation-making will find it easy to navigate. 

However, some might find Google Slides too simple as it lacks the wealth of features available on PowerPoint. 

These include embedding videos from sources other than YouTube, plus adding audio tracks and sound effects, limiting the ability to create unique interactive presentations. 

Some users also encounter issues with downloading and exporting to different formats, including PowerPoint. 

Some slides may even turn out completely different from the original version. 

All in all, Google Slides is a great option for those who are looking for a free application and only need to create simple presentations. 

• The free plan supports professional presentations
• Web-based and collaborative to create presentations
• Simple and familiar interface for an online presentation software
• Too simple for advanced presentation making
• Difficult to export to other formats
• Limited templates and customization options for interactive content

You could say Keynote is Apple’s version of PowerPoint. It’s also a slideshow application—but in typical Apple fashion, it comes with a sleek, minimalist interface and is considered one of the best presentation apps on the market. 

There are 30 different themes to choose from, which serve as templates for those who need a quick fix. And it can do most of what PowerPoint can. 

Keynote’s main perk is that it’s part of the Apple ecosystem. 

That means it has built-in iCloud and Apple Watch support so users can control their presentation from their mobile device or even their wrists with just a click. 

This presentation app comes pre-installed on most Mac devices. Otherwise, you can purchase it from the Apple store for just US$9.99 for mobile and US$19.99 for OS X. 

The big downside is that Keynote is exclusive to Mac OS. 

Non-Apple users can create, upload, and sync their own Keynote presentations through their iCloud Drive, but this presentation app is only truly helpful only for those who use multiple Apple devices. 

And if you’re used to working on PowerPoint, you might find Keynote a bit confusing in the beginning, especially when editing presentations. 

• Sleek, minimalist interface 
• Free with most Apple devices
• No access for PC and Android devices except through iCloud

5. SlideDog

Sliding away from straightforward slideshow applications and other presentation apps, SlideDog is a web-based multimedia presentation tool that lets users combine different types of media to create and edit presentations. 

This includes everything from PowerPoint decks to videos and even PDFs that can all be played side by side without any awkward transitions. 

It’s also extremely easy to customize a SlideDog presentation. 

You just need to upload the files into the SlideDog web browser application, and then drag and drop them according to the order in which you want them to play. 

You can control your presentations and playlists from another device, and audience members can view your slideshow on their devices by clicking a link. 

SlideDog has a free presentation app version that provides all of the basic features. 

However, live sharing and premium support are only available with a Pro account that costs US$99 per year, and not via the free version alone.

While SlideDog is technically considered presentation software, you can’t actually create presentations on it. 

You can simply stitch together different pre-made presentations in various formats into what is essentially a playlist. 

Lastly, SlideDog supports only Windows devices, so Apple and Linux users can’t use it. 

• Supports a lot of different media
• Provides live-sharing
• More dynamic compared to the usual slideshow presentation
• Only collates media; doesn’t create them

6. Haiku Deck 

Ever come across presentations with size-eight fonts and blocks of indecipherable paragraphs on each slide? 

You can avoid such an unfortunate scenario with Haiku Deck. 

HaikuDeck is a web and mobile application that favors images over text. 

It works by limiting the number of words users can put on each slide, and allowing them to search for images on their platform related to the slide’s main idea. 

This makes it ideal for those who want to simplify their thoughts and let the images do all the talking. 

Users have over 40 million royalty-free photos to choose from, plus dozens of simple slide layouts on the platform itself. 

While this certainly simplifies the process of creating a visually rich presentation, it can be limiting for those who need to include more information into their slides. 

It’s a great option for someone giving a TED Talk, for example.

But for others who need to pass on more facts and figures, having a built-in word limit might be too restrictive.  

• Simple and easy to use 
• Access to millions of royalty-free stock images
• May be too simple for some
• No Android support
• Limited features

7. Prezi Business

Among the other presentation software on this list, Prezi Business might be one of the most unique presentation tools. 

Rather than offering a regular slideshow format, Prezi looks more like a 3D interactive mind map where viewers jump dynamically from one idea to the next. 

You can zoom in on one “slide” and then zoom out for the next. 

Prezi has over 100 templates to choose from and comes with a very simple interface and a drag-and-drop style of editing. 

It’s compatible with both Mac and PC desktops as well as smartphones. 

It’s also similar to a regular PowerPoint deck in that you can jump back and forth from one “slide” to the next. 

And like SlideDog, you can send viewers the link to the presentation as you’re presenting. 

Also, up to 10 people can work on a Prezi presentation at the same time, one of its main selling points. 

This is great for collaboration, but having so many hands-on deck at once can get messy. 

• Dynamic and immersive presentations
• Highly visual
• Easy to use
• May not be appropriate for all types of presentations

In a world of slides and presentations, standing out is the key. Ludus brings the flair of graphic design into the world of presentations.

At its core, Ludus is the bridge between presentation tools and design software. It enables users to infuse their slides with the kind of design elements you’d typically find in advanced design platforms.

Not only can you import assets from design giants like Adobe, but its seamless integration with tools like Unsplash and Giphy makes sourcing visuals a breeze.

It’s a fairly affordable tool for all its features compared to the other paid options in this list, as users pay 12.49 euros monthly (if billed annually).

However, while Ludus’ robust design capabilities can elevate the look of your presentation, those unfamiliar with design tools might find there’s a learning curve.

• Merges presentation creation with advanced design tools.
• Seamless integration with popular design platforms and visual databases.
• Offers a unique edge in presentation aesthetics.
• Might be a tad overwhelming for non-designers
• Can have a steeper learning curve for those used to more straightforward platforms

9. Slidebean

Crafting a compelling presentation demands not only compelling content but also a design that can captivate your audience. Enter Slidebean.

Slidebean offers an intelligent design solution, using AI to transform raw content into professionally styled presentations. This platform streamlines the design process, allowing you to focus on the message rather than fretting over aesthetics.

The basic plan is free and allows you to create a presentation. But if you want to share or download your presentations, as well as unlock the full suite of features, you’ll need to sign up for the All-Access plan priced at $199 per year.

While it provides a quick and efficient method to produce polished slides, it also offers features for sharing, collaboration, and viewer analytics, adding an edge to your presentation strategy.

However, for professionals who prioritize granular design control, the automated design might feel limiting at times.

• AI-driven design ensures visually appealing presentations.
• Features for collaboration and viewer insights.
• Efficient design process reduces time and effort.
• Might not offer the detailed design customization some users desire.
• Automated choices may not always align with specific branding or style preferences.

10. ClearSlide

Having great visuals to drive your point home can be the difference between getting a sale across the line or customers walking away. ClearSlide stands out in this area as a presentation tool for businesses laser-focused on boosting their sales and marketing game.

At its core, ClearSlide is all about leveling up business presentations. Whether you’re marketing a new product or tracking client engagement, it’s got tools that cater to every need.

Whether it’s a PowerPoint, a PDF, or something from Google Drive or Dropbox, ClearSlide makes it simple to upload and work with these files.

The unique edge? ClearSlide’s virtual meeting space pops open with just a click. It’s all about seamless, professional presentations without the hassle.

Beyond just slides, the platform dives deep into metrics and analytics, ensuring every presentation is backed by data-driven insights. And the tool is available for $35 per month, which isn’t too pricey for medium-sized businesses.

However, its complexity isn’t for everyone. For some, the variety of features might seem a tad overwhelming, and its focus on metrics might be a bit much for those just wanting a basic presentation tool.

• Seamless virtual meetings and presentations
• Integrates with popular platforms
• Offers insightful analytics for sales and marketing
• Might feel complex for some users
• Limited transition and design effects
• Mobile experience could be better

Stepping into the world of animation, Vyond, once known as GoAnimate, allows users to turn their narratives into professional animated videos. For those looking to elevate their content without diving deep into animation complexities, Vyond can be the go-to tool.

This platform is more than just drag-and-drop animations. It integrates AI capabilities with Vyond Go, which transforms text prompts into rough-cut videos.

Fancy a quick draft for your upcoming project? This AI assistant is up for the task. And if perfection is your game, take it to Vyond Studio, filled with an array of characters, templates, and backgrounds.

The Essential Plan at $25 per month is suitable for individuals on a budget. However, if you want to export videos at 1080p and above, have collaboration tools, or different export options, you’ll need to sign up for the Professional Plan at $92 per month.

As robust as the tool is, there are still some kinks to iron out. AI voiceovers might still need some tweaks, and detailed color customizations can be a bit tricky, but the tool’s strengths, especially for businesses, are undeniable.

• Hassle-free video creation for beginners to experts
• Generous library of pre-made assets
• AI-powered video and script creation with Vyond Go
• AI voiceovers might feel a bit robotic
• Some customization limitations for specific props and scenes

The best presentation software is…

 …completely up to you! 

When it comes to presentation software, the world is your oyster. 

Each of these tools either has a free or trial version for you to check out, so you don’t have to commit just yet. 

When it’s time to choose, consider the following aspects to find the right presentation software for you: 

• Ease of use. Is it easy for you to understand or will it require lots of training before you can start creating presentations? 
• Accessibility. Can you access your presentation software from any device or are you limited to carrying your laptop to every presentation? 
• Real-time collaboration. Can multiple people work on the same project or do you have to keep downloading and emailing drafts? 
• Create design tools. Can you create presentations with dynamic design elements or are you stuck with the same kind of slide each time? 
• Template availability. Is this tool only accessible to a design professional or can anyone create stunning presentations through pre-designed and updated templates? 

Piktochart , for example, would be a fantastic presentation software choice among the long list of PowerPoint alternatives for teams looking for a variety of eye-catching designs without requiring much technical know-how. Meanwhile, Microsoft PowerPoint might be the best presentation software for those who are just looking to play it safe. 

Hopefully, this best presentation software list sheds some light on the tools at your disposal. Choose wisely! 

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How to Nail Your Brand Presentation: Examples and Pro Tips

Presentation Design: A Step-by-Step Guide

Kips IT Class 9 Chapter 15 Solutions INTRODUCTION TO PRESENTATION SOFTWARE Part-B

Answer the following questions:, what is a presentation, list the different elements of a presentation., distinguish between slide and slide show., list any three presentation software., what points should you remember while making a presentation.

A presentation is a collection of slides arranged in a sequential manner to convey, persuade, motivate, entertain, or to provide information. It can be projected on a big screen by attaching the computer with a multimedia projector. The maximum usage of presentations can be seen in the fields of entertainment, education, corporate training sessions, seminars, and conferences.

The elements of a presentation are: • Regular texts, List items • Background and Title • Audio and Video • Graphical elements like, Clip Art, Shape, Diagram, 3D object, Table, etc. • Transition and Animation • Header and Footer • Date and Time • Slide number

A slide can be defined as a digital or an electronic page of a presentation. A slide show is a sequential display of slides, which is shown to the audience with an objective of providing information and exchanging the ideas and views on a particular topic.

The three presentation softwares are: • LibreOffice Impress • OpenOffice Impress • Adobe Connect

While making a presentation we should remember points listed below: • The Presentation should be Well Designed • We should include maximum 5 to 8 Number of lines in slide and keep font size to 24 or bigger and use bullets wherever possible. • Use Colours • Format slides properly for perfection • Use High-quality graphics • Add animations and videos • Correct use of grammar and language • Keep presentation simple • Minimise facts and figures in slides • Edit Ruthlessly: If you find something unappealing, distracting, or confusing, either modify or remove it. • Powerful First Impression: First impression is the last impression. You cannot make a first impression twice. The audience will make decisions about you from your first appearance, your words, and the intonation of your voice. Plan the opening of your presentation precisely. Use short sentences and keep minimum technical information. Grab the attention of your audience with a joke, an interesting fact, a short anecdote, a quotation, a positive statement, or stimulating question, etc.

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Best presentation software of 2024

Make perfect slides for speeches and talks

Best overall

Best for branding, best for marketing, best for themes, best for media, best unique.

• How we test

The best presentation software makes it simple and easy to create, manage, and share slideshow presentations.

1. Best overall 2. Best for branding 3. Best for marketing 4. Best for themes 5. Best for media 6. Best unique 7. FAQs 8. How we test

Presentation software runs at the heart of business sales, management, and development, so it's important to ensure you have the best presentation software for your needs. This is especially when looking to share ideas, concepts, and workflows, and the ability to present these in a simple and understandable way is essential.

However, while presentation software has been traditionally limited to text and images, it has widened its ability to work with different media such as video and audio. 

Therefore it's important for the best presentation software to not simply be easy and simple to use, but also be able to support additional media so that presentations can be more engaging, lively, and ultimately serve their purpose in educating and updating their intended audience.

Below we've listed the best presentation software currently on the market.

We've also listed the best free presentation software .

The best office software in the world is: Microsoft 365 There are many different office software suites out there, but Microsoft Office remains the original and best, offering an unsurpassed range of features and functionality that rivals just can't match.

Even better, Microsoft 365 - previously branded as Office 365 - is a cloud-based solution which means you can use it on any computer, mobile device, or smartphone, without having to worry about compatibility. All your files are saved in the cloud and synced between devices, so you can begin work on a document at home or in the office, then continue working on it on the go.

You can sign up to Microsoft 365 here .

The best presentation software of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

1. PowerPoint

Our expert review:

Reasons to buy

For most people, Microsoft 's PowerPoint remains the original and best of all the presentation software platforms out there. While other companies have managed to catch up and offer rival products worthy of consideration, the fact is that PowerPoint's familiar interface and ubiquitous availability means it remains a favorite for the majority of people.

On the one hand, it's long been a staple of the hugely popular Microsoft Office suite, meaning that for most users this is going to be the first - and last - presentation software they are going to need to use.

Additionally, Microsoft has made PowerPoint, along with their other office products, available as free apps (with limited functionality) on both iOS and Android for mobile use, meaning it's even harder to avoid them. And this is before we even consider the inclusion of PowerPoint in Microsoft's cloud-based Microsoft 365.

It does everything necessary that you'd expect of presentation software, allowing you to add text and media to a series of slides, to accompany a talk and other presentations. There are easy-to-use templates included to help spice things up a little, but even a general user with little experience of it is likely to find themselves able to use PowerPoint without much trouble at all.

Overall, it's hard to go wrong with PowerPoint, and although Microsoft 365 has a nominal cost, the apps are free to use even if they do have more limited functionality.

Read our full Microsoft PowerPoint review .

• ^ Back to the top

2. CustomShow

Reasons to avoid.

Branding says a lot about a business, and it’s something firms need to get right from day one – from a good logo to a suitable font. CustomShow is business presentation software that puts all these elements of branding first.

Using the system, you can design and present customized, branded presentations that reflect your company and the products you offer, featuring the aforementioned logo and custom fonts. As well as this, you get a slide library and analytics to ensure your presentations are a success.

What’s more, you can import presentations into the software, and use it to tweak them further. There’s also integration with SalesForce , and because the platform is cloud-based, you can access your presentations on computers, tablets, and smartphones. 

Considering the focus on branding, this offering could be good for marketing and sales teams, and it's used by major companies such as HBO and CBS Interactive.

3. ClearSlide

Just like CustomShow, ClearSlide has a niche focus for companies. The platform is targeted at firms looking to generate successful marketing campaigns, pushing sales via presentations (and more), not least through a range of analytics and metrics to work for sales and marketing.

With the product, you can upload a range of files, including PowerPoint, Keynote, PDF, and Excel. ClearSlide is integrated with other platforms, including Google Drive, Dropbox, and Salesforce.

This system is pretty complex and may offer too many irrelevant features for some businesses, but you can create customized content that reflects your company and the message you’re trying to get out to customers. There are also some good metrics and analysis features, and you can sign up for a free trial before making any decisions.

The real strength of ClearSlide comes from its focus on sales and marketing data, not least being able to track user engagement alongside other metrics.

4. Haiku Deck

Any presentation app will allow you to personalize your slides to at least some extent, but Haiku Deck goes one step further than the competition. It comes with a wide range of themes suited to different needs, and you also get access to 40 million free images from the Creative Commons collection.

When it comes to creating a presentation, you have the option to do so on the web, which means your presentation is accessible across a range of mobile devices as well as desktops. Regardless of the device used, you’re able to select from a variety of different fonts, layouts, and filters to make the perfect presentation.

The great thing about these various customization options is that they’re categorized into different industries and use cases. For instance, you’ll find themes for teaching, cooking, real estate, and startups. Most of the features require you to be online, but hopefully, you’ll have a sturdy net connection wherever you go.

5. SlideDog

It’s all too easy to end up creating a presentation that’s unappealing, and the last thing you want to do is make the audience fall asleep. SlideDog lets you combine almost any type of media to create a rich presentation that’s sure to keep the viewers’ peepers open, avoiding the ‘cookie cutter’ look that makes presentations seem dull.

Marketed as a web-based multimedia presentation tool, it gives you the ability to combine PowerPoint presentations, graphics, PDF files, Prezi presentations, web pages, pictures, videos, and movie clips. You can drag these into custom playlists and display them to your audience with ease.

You’re able to remotely control your presentations and playlists from your smartphone, the web, or a secondary computer, and there’s also the option to share slides in real-time. Audience members can even view your slide from their own devices by clicking a link. That’s a handy feature if you’re looking to create an immersive presentation experience.

SlideDog is probably the cheapest of the presentation software featured, with a free account that will cover the essential features. However, for live sharing and premium support, you need to upgrade.

Read our full SlideDog review .

Prezi is one of the more unique presentation tools. Instead of presenting your graphics and text in a slide-to-slide format, you can create highly visual and interactive presentation canvases with the goal of “emphasizing the relationship between the ideas”.

Presentations can also be tailored to the specific audience, as this is a flexible platform that’s capable of skipping ahead, or veering off into a side topic, without having to flip through all the slides to get to a particular bit.

For business users, there are a variety of handy tools available. By downloading Prezi , you can build and edit presentations with your colleagues in real-time, which is perfect for companies with teams based around the globe.

When you have created a presentation you’re happy with, you can present it live (in HD) and send a direct link to viewers. There are some analysis tools here, too – you can see who’s accessed your presentation, which parts of it, and for how long. The app is available for Mac and Windows devices.

Read our full Prezi review .

Other presentation software to consider

Google Slides  is part of the Google Workspace (formerly G Suite) office platform intended as an online alternative to Microsoft Office. It may seem a little limited by comparison to PowerPoint, but as it's browser-based that means cross-platform compatibility. Additionally, it allows for collaborative work, and Google Slides really works well here. On top of the fact that it integrates with the rest of the Google Workspace apps, not least Google Drive, and you have a contender. 

Zoho Show  is another of the many, many tools and apps that Zoho has made available for business use. It also operates in the cloud so it's accessible to any device with a browser, and it also allows for collaborative work. You can also easily share the link for users to download, or provide a live presentation online. The updated version has a simpler and easier to use interface and comes with a free version and a paid-for one with expanded features.

Evernote  is normally thought of as just note-taking software, but it does provide the option to create a presentation you can share online or with an audience. In that regard, it's a little more limited than the other options in not being dedicated presentation software. However, as an easy and handy way to pull together a presentation quickly, it could serve as a backup or last-minute option, especially if Evernote is already being commonly used by you.

LibreOffice Impress  is part of the open-source suite offered as a free alternative to Microsoft Office, and comes with a powerful array of tools and editing options for your presentation, not least working with 3D images. It's supported by a large community, so it's easy to find an array of additional templates. If there is a limitation it's that it's software you download and install rather than web-based, but any presentations created should be easily portable to the web if needed.

Adobe Spark  does things a bit differently, as rather than just use images it's geared toward video as well. This makes for potentially more powerful multimedia presentations, especially as Adobe also has a big selection of photos and images available for its users. There is a free tier for core features but requires a subscription for custom branding, personalized themes, and support.

Slides  comes with a lot of features in an easy-to-use interface, and involves setting up presentations using drag and drop into an existing grid. It's also internet-based so there's no software to download, and it only requires a browser to use and access. 

Presentation software FAQs

Which presentation software is best for you.

When deciding which presentation software to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require for your presentation needs.

How we tested the best presentation software

To test for the best presentation software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.

Read how we test, rate, and review products on TechRadar .

We've also featured the best alternatives to Microsoft Office .

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Nicholas Fearn is a freelance technology journalist and copywriter from the Welsh valleys. His work has appeared in publications such as the FT, the Independent, the Daily Telegraph, The Next Web, T3, Android Central, Computer Weekly, and many others. He also happens to be a diehard Mariah Carey fan!

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Top 7 Presentation Software

Barkha Bali

Presentation software helps visualize and present data in a series of slides..

Presentations are a great way to train, educate, or sell an idea or a product to the audience. However, tired visuals, irrelevant data visualizations, and poor design layouts are some reasons why most presentations fail to leave an impact.

If your job involves creating and delivering presentations to stakeholders, including prospects, clients, and team members, and you face these challenges, presentation software could be the solution to your woes. The software lets users visualize and present project data in a series of slides. Most tools include pre-installed templates and multimedia stock libraries to build visually appealing and professional-looking presentations.

Nevertheless, we understand that it is not easy to choose a tool that perfectly aligns with your business requirements. We highlight the seven best presentation software for business professionals, in alphabetical order, based on verified software reviews. Read more .

1. Canva: Comprises a stock library for graphics and illustrations

Canva is an online graphic design tool that allows users to create anything ranging from magazine covers to presentations and graphics using a drag-and-drop editor. It comprises a wide range of pre-built presentation templates and over 1 million stock images, graphics, and illustrations that help create professional-looking presentations. Canva also furnishes a mobile application for Android and iOS users.

Customizable designs: Upload your own photos, company logos, and other branding elements to customize pre-built presentation templates. You can add as many slides as you want and experiment with animations, videos, audio, fonts, and color schemes for an engaging presentation.

Multiple presentation modes: Choose from different presenter modes, including standard presentation and audio-only video presentation mode, according to your project requirements.

Real-time collaboration: Invite teammates to collaborate on presentations. This feature lets collaborators leave comments or suggestions, make changes, and add elements to the project.

Customer support options: Help center and FAQs

Trial/Free Version

• Free Version

Starting price

Device compatibility, screenshots.

Slide editing in Canva ( Source )

2. Google Slides: Offers assistive features such as Smart Compose

Google Slides is a presentation tool from the Google Workspace suite. It lets you create and sync slides, share them with your teammates, use comments, and assign action items to build presentations. Google Slides includes assistive features such as Smart Compose—an intelligence tool that provides suggestions to build slides faster—and autocorrect to eliminate spelling or formatting errors. You can use its offline mode to access, create, and edit slides without an internet connection. The solution has a mobile app for both Android and iOS devices.

Real-time editing: Invite teammates to collaborate on slides and make real-time changes. Any changes made to the slides are automatically synced in the version history.

Presenter view: Use the presenter view to present slides during meetings, reference speaker notes, showcase text to viewers, and access live captions for audio content. You can integrate the software with third-party video-conferencing platforms to present slides during online conferences.

Connect with Google Apps: Integrate with other Google Apps, such as Google Sheets and Gmail, to embed data charts or give direct replies to comments. You can also search the web and Google Drive for relevant content and images directly from Slides.

Customer support options: Help center and email

Google Slides

Slide editing in Google Slides ( Source )

3. Keynote: Comes with picture-in-picture display mode

Keynote is a presentation tool developed by Apple for macOS and iOS operating systems. It lets you create visually appealing, interactive presentation slides with dynamic backgrounds, motion titles, and pre-installed themes. With its picture-in-picture display, you can add live videos (such as how-to videos and lectures) or appear in a window within the slides. Keynote’s multiple presenter mode allows presenters to take turns controlling the deck and improve the overall experience. This tool has a mobile app for iOS users.

Interactive elements: Create links by turning text, text boxes, images, shapes, lines, arrows, videos, and other elements into hyperlinks. You can also add captions and titles to images, videos, and shapes.

Precise editing: Use precise editing controls to fine-tune the look and placement of your objects and images. For example, you can use the Instant Alpha tool to make parts of an image transparent and remove an unwanted background or color.

Shapes and images gallery: Access over 700 Apple-designed shapes and images. You can change the color and size, add text, and even create and save your own shapes.

Customer support options: Help center, FAQs, chat, and call

Customization in Keynote ( Source )

4. Mentimeter: Features pop-up help bubbles for assistance

Mentimeter is a presentation software solution that allows users to create interactive presentations by incorporating various features, including polls, quizzes, and open-ended questions. With this tool, users can engage their audience and gather feedback in real time through mobile devices. Each Mentimeter slide features pop-up help bubbles designed to assist users in navigating the software. Mentimeter has a mobile app for both Android and iOS devices.

Fully customizable templates: Mix and match pre-installed templates with different elements such as graphics, images, and layouts to build interactive presentations.

Engagement tools: Leverage various engagement tools, including dynamic word clouds, live polling, quizzes, and Q&As, to capture real-time inputs, visualize the audience’s ideas, and deliver insightful icebreakers.

Integrations: Integrate with third-party apps, such as Zoom, Microsoft Teams, Hopin, and PowerPoint, to increase the efficiency of presentations and improve collaboration.

Customer support options: Email, chat, and a knowledge base

Presenting during remote meetings in Mentimeter ( Source )

5. Microsoft PowerPoint: Includes an AI-powered presenter coach

Microsoft PowerPoint allows users to create professional-looking presentations using various tools and elements, including text, graphics, multimedia, and images. The tool includes an AI-powered presenter coach that analyzes the speaker’s pace, word choice, and speaking style to provide feedback and suggestions on how to improve the delivery of a presentation. Microsoft PowerPoint has a presentation app for both Android and iOS devices.

3D objects: Create dynamic presentations by embedding 3D objects, animated videos, and transitions.

Convert ink to text: Convert handwritten ink annotations into text. This can be useful if you have made handwritten notes on your slides and want to convert them to text so that they are more legible and easier to edit.

Track changes: Access version history to track and compare changes, navigate between versions, and restore to an older version if required.

Customer support options: Knowledge base, chat, email, help desk, phone support, and FAQs

Microsoft Powe...

Presentation templates in Microsoft PowerPoint ( Source )

6. Piktochart: Integrates with IconScout for design icons

Piktochart is a web-based tool that allows users to create visual content such as presentations, infographics, and business reports. It provides pre-installed templates, graphics, and design elements that can be customized to create professional-looking content. The software integrates with IconScout, which offers a wide range of icons in different styles and categories, such as social media, business, and technology, to add visual interest and clarity to your presentations.

Branding: Drag and drop company logos, screenshots, and fonts to customize your presentation templates. You can create a custom color palette and add design components to align with your company’s branding.

Online and offline sharing: Download your presentation in PPT or PDF format and share it on social media or with your stakeholders. You can switch to presentation mode to present your slides during a virtual conference or video call.

Storytelling: Leverage data charts and maps to visualize your data and highlight focus areas in the presentation.

Customer support options: Chat, video tutorials, and help center

Creating presentations in Piktochart ( Source )

7. Prezi: Comprises Zoom Reveal to focus on critical details

Prezi allows users to create dynamic, interactive presentations. It uses a canvas-based interface, rather than traditional slides, that allows users to pan and zoom between different elements of their presentation. This presentation tool offers a range of templates and design elements, as well as the ability to import multimedia content such as videos and images. It has a mobile app for both Android and iOS users.

Drag-and-drop editor: Drag and drop content and design elements to your slides with the Smart Structures feature, making it easy to organize your presentation without disrupting the layout.

Presenter tools: Use the presenter view to leave notes, prompts, and talking points only you can see while you present; and Live Prezi to share presentations in real time with anyone via a dedicated link. You can use the voice-over feature to record step-by-step narration that plays as people view your presentations.

Analytics: Monitor the progress of your presentation's viewers and determine how long they spend on each topic. Obtain individualized data on who has viewed or shared your presentation and when, allowing you to effectively target your follow-up efforts.

Customer support options: Chat, email, help center, and FAQs

Making a presentation in Prezi ( Source )

How to choose the best presentation software for your business

There are several factors to consider while selecting the best presentation software for your business. Here are some tips to help you make the right choice:

Consider your feature requirements: Before selecting business presentation software, consider your business needs and must-have features. For example, you will need a multimedia stock library, collaboration tools, and the ability to track changes. Also, check if the software allows you to customize and format your slides, including themes and layout options, to create a cohesive and professional presentation.

Look for presentation template library and multimedia support: Software solutions that offer a wide selection of professional-looking templates and fonts can provide a helpful starting point and save time while creating presentations. Besides that, the ability to incorporate multimedia elements can enhance the visual appeal and impact of a presentation.

Check multi-user screen-sharing options: Some presentation software apps allow multiple users to share their screens simultaneously, while some tools do not offer this option. If you are looking for a tool to improve team collaboration, you should consider multi-user screen-sharing features.

Consider collaboration elements: Consider a tool that allows you to collaborate on presentations with your teammates and stakeholders. Real-time collaboration features, such as the ability to share and edit presentations, add comments, and leave feedback, can improve the efficiency of the presentation-creation process.

Assess file formats and device support: Presentation software typically allows incorporating images, audio, and video, but you should double-check which file types are supported and select a solution that supports different file formats. Checking the types of supported hardware is also important, as options to connect with wireless devices and the availability of mobile apps will make it easier to use the tool.

How much does presentation software cost?

Most products in the market are priced on a "per user, per month" basis and can be broken down into three common pricing tiers based on their starting price.

Price ranges:

*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on January 04, 2023. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

Hidden costs associated with presentation software

The above pricing list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features, for example, unlimited presentation templates, custom colors, custom themes, company branding, workspace analytics, and priority support. However, even the free plan may have hidden charges, such as training and implementation costs, customization costs, add-on charges, and integration and scalability costs. Before making a choice, ask the software vendor about any such hidden charges to ensure full pricing transparency.

Frequently asked questions when selecting presentation software

Here are some questions to ask presentation software providers before making a final purchase:

Does the presentation solution support real-time collaboration?

If you have a cross-functional team with multiple stakeholders, look for presentation software that supports collaboration. This will help your team make changes to the presentation in real time and reduce the risk of inconsistencies with instant feedback on the content.

Does the software offer stock content?

Stock content, such as pre-installed templates, graphics, videos, fonts, and icons, can save time and effort in the presentation process by allowing you to easily insert pre-made content into your projects rather than having to create everything from scratch. Check with your software vendor if their tool offers access to a variety of stock content options.

Does the software offer offline/online capabilities?

The right presentation tool should be accessible online and offline to accommodate situations where a reliable internet connection may not be available. It should also allow you to easily create, save, and present an appealing presentation without an internet connection. This will help streamline the presentation creation process and make it more convenient.

How well does the tool integrate with other software solutions?

Most presentation tools integrate with communication platforms to facilitate sharing files and assets, collaboration, conferencing, and task management. Before finalizing, you can ask vendors if their presentation software supports easy integration with third-party applications you use. For example, integration with project management software and customer relationship management (CRM) systems can help streamline the presentation-creation process and improve communication.

Methodology

To be considered for this list, products had to:

Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher, as of January 04, 2023. We selected the top seven products from Capterra’s shortlist report for presentation software , having the highest ratings to feature in this article.

Include animation and media library as core features along with customizable templates, collaboration tools, screen sharing, and video support.

Meet our presentation software market definition: “Presentation software helps ministers, salespeople, marketing employees, and other professionals create and conduct presentations.”

The “best functionality” tool is identified based on the highest user ratings for functionality that a vendor received based on user reviews as of January 04, 2023.

Products evaluated for the pricing calculation were taken from Capterra’s presentation software directory . The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the Capterra directory that offer them.

Was this article helpful?

About the author.

Barkha Bali is a writer at Capterra, providing expert insights to help small businesses identify the right software for their needs by analyzing user reviews data for the highest rated products in relevant software categories. She has worked in finance, lifestyle, education, and medical. With expertise in marketing and content strategy, Barkha’s work has been featured in Medium and educational websites. When not working, she can be found re-watching “The Office” or “Brooklyn Nine-Nine.”

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CS-IP-Learning-Hub

Important Questions and Notes

Digital Presentation Class 9 Notes : Important Points

Digital presentation class 9 notes.

A digital presentation is a process of expressing your ideas to audience using digital tools.

A Presentation includes :

• Regular text
• Lists items
• Graphics elements
• Sound and Video

Presentation can be used :

• To present the project proposal in business organisations.
• In teaching and training.
• Machine parts and operation of various machines can be easily shown.

What is Impress?

Impress is one of the important components of LibreOffice suite. It is free, open source. The presentation created in LibreOffice Impress can be opened in other presentation software like MS PowerPoint.

Examples of Presentation Software : MS-Office 365 PowerPoint, Google Presentation or Microsoft SkyDrive PowerPoint.

Characteristics of a good quality presentation :

• Number of lines: On one page or slide try to include 5 to 8 lines.
• Font-size : We should select an appropriate font-size depending upon the room size, distance between the screen and the audience.
• Correct use of grammar and language: We should present the contents error free in terms of grammar, spellings of language by reading the slides carefully.
• Inserting images, drawings, tables or graphs: We should try to avoid inserting more than two graphics (images, drawings, tables or charts) in any slide.
• Use of colours: We should try to use dark colours, bold letters with different fonts to highlight certain points.
• Animation and videos: We should not include more than one animation or video in one slide.
• Pay attention to target group: We should focus on the contents, sequence of the topics in such a way that it makes a flow to attract the attention of the audience.

Starting LibreOffice Impress :

To start LibreOffice Impress in Windows, double click its shortcut icon on the desktop. Or click on the Start or Windows button, select LibreOffice → LibreOffice Impress from application window.

In Ubuntu Linux, open the LibreOffice Impress by any of the following options.

• Find the LibreOffice Impress icon on the application launcher, and click it to start the application.
• Find the LibreOffice Impress icon through “Show Applications” icon on the launcher.

Various parts/components of the Impress application window :

A. Title bar: It contains the name of presentation file with extension (.odp) and presentation application as LibreOffice Impress. It is always of the top of the LibreOffice Impress title bar window.

B. Menu Bar: It contains the menus with logically grouped commands. The various menus are as under:

• Slideshow etc.

C. Toolbars: There are various toolbar to manage GUI of Impress.

• Standard toolbar
• Master Pages
• Layout etc.

Closing LibreOffice Impress :

To close the Impress application directly, select the manipulation button Close (×), or select the File Menu→Exit command or use the keyboard shortcut Alt+F4 or Ctrl+Q.

Creating a presentation using template :

• To create a new blank presentation, select the File Menu→New or click on the icon New or use the combination of keys Ctrl+N.
• A window ‘Select a Template’ will appear. Choose a template as per your choice.
• Prepare your presentation using template. The selected template appears in the form of title slide layout.
• You can also select a slide layout by using menu, Slide → Slide Layout → Title slide.
• Adding text: To add text to a slide that,contains a text frame, click on Click to add text in the text frame and then type your text.

Saving a presentation:

Select the File Menu ¨Save, or, use the shortcut key combination Ctrl+S, or click on the Save button on the Standard Toolbar. This will open the Save dialog box which allows to select the location on the disk and assign the name to save the presentation.

Saving a presentation with different name :

To save the presentation with a different name, select File→ Save As or, use the shortcut key combination Shift+Ctrl+S. In Save As dialog box, a new file name can be entered and finally click on save button.

Saving with a different format:

By default the presentation is saved with .odp extension. To save a presentation as another file type, select File→Save As. In the Save As dialog box, click on the All Formats drop-down menu and select the choice from the offered programs.

Saving a presentation as HTML:

To publish the presentation on the web, save it in HTML format, which could be opened in any web browser. To save the presentation as html:

• Click on File → Export
• Select the directory in which you want to save the file
• Enter a file name

Save a file in PDF format:

A Portable Document Format (PDF) of the presentation can be created by saving a file in the PDF format. To save a file in the PDF format:

• Click on File → Export as PDF
• Select the directory in which you wish to save the file

Closing a presentation :

To close a presentation, select File Menu→ Close or use the keyboard shortcut keys Ctrl+W.

Open a presentation :

To open a presentation, select File→Open command, or, use the keyboard shortcut keys Ctrl+O. It will open the Open dialog box. Specify the location of the file that is to be opened and click on Open button.

Running a slide show :

To run the slide show, click Slide Show→Start from First Slide on the main menu bar or Click the Slide Show icon on the Presentation toolbar or the Slide Sorter toolbar or Press F5 from the keyboard.

Working with slides :

Inserting a duplicate slide :

Inserting a duplicate slide will insert the copy of the existing or current slide into the presentation. Steps to insert a duplicate slides are :

Select the slide you want to duplicate from the Slides Pane and choose any one of the following :

• Select from menu bar Slide → Duplicate Slide.
• Or, right-click on the slide and select Duplicate Slide from the menu.
• Or, right-click on a slide in Workspace and select Slide → Duplicate Slide from the menu.
• Or, click the Duplicate Slide icon in the Presentation toolbar.

Inserting new slides :

To insert a new slide, use any of the following way.

• Select from menu bar Slide → New Slide.
• Or, right-click on a slide and select New Slide from the context menu.
• Or, right-click in an empty space in the Workspace and select Slide → New Slide from the context menu.
• Or, click the New Slide icon in the Presentation toolbar.
• Or, use the keyboard shortcut Ctrl+M

Copying and moving slides :

The slides once created can be reused within the presentation or in another presentation. To move the slide to another location use cut and paste process. To copy the slide, use the process of copy and paste. Cut, Copy and Paste operations can also be performed by the combination of keys: (i) Cut – Ctrl + X (ii) Copy – Ctrl + C (iii) Paste – Ctrl + V

Deleting slides : Steps to delete slides are :

• Select the slide(s) by marking them in the Slide Pane.
• Right click the mouse button and click on delete.

Select the slide and press the Delete button from the keyboard.

Renaming a slide : The slides are named as slide1, slide2,… by default. To rename a slide:

• Select the slide.
• Right click and select the rename slide option in the context menu.
• A Rename Slide dialog box will appear where you can assign the new name to the slide.

Copying, moving and deleting content :

To copy or move some text or an object in the presentation to another location, it is necessary to first select the text. Steps are :

• Select the text.
• Right click and select the Copy option from the context menu for copying or Cut option to cut.
• Position the cursor on the location and right click and select the Paste option.

Deleting the text :

The delete and backspace button on keyboard is used to delete the text. The delete key deletes the character on the right of the cursor, and the backspace button deletes the character on the left of the cursor. To delete the line or paragraph of text, first select the text and then press the delete key.

Undo and redo the changes :

When we execute a command on some text, for example delete the text, we are able to reverse what we have done. This is known as the undo function . It is also possible after having undone the change, get it back. This is called the redo function . Shortcut keys Ctrl + Z is used for Undo and Ctrl + Y is used for Redo.

Workspace view :

The various workspace views are in the drop-down list of the View menu. These views are Normal, Outline, Notes, Slide Sorter, Slide Master, Notes Master, Handout Master.

1. Normal view: It is the main view for working with individual slides. This view is used to format and design and to add text, graphics, and animation effects.

2. Outline view : It contains all the slides of the presentation in a sequence. It shows each slide in the outline format. Only the text contained in each slide is displayed inside the Workspace.

3. Notes view : It is used to add notes to a slide for the information of presenter. It is not seen by the audience while showing the presentation.

4. Slide Sorter view : It contains all the slide thumbnails. It is suitable for rearranging the slide order by using ‘drag and drop’ method.

Formatting Text

The contents of the slides can be formatted in various ways. The most common way is to use the formatting icons on the Formatting toolbar. Another way is by selecting Format→Text from the menu bar. The various formatting options are :

• Increase font size : Keyboard shortcut is Ctrl+].
• Decrease font size : Keyboard shortcut is Ctrl+[.
• Bold : Keyboard shortcut is Ctrl+B
• Italic : Keyboard shortcut is Ctrl+I
• Underline : Keyboard shortcut is Ctrl+U.
• Superscript : Keyboard shortcut : Shift+Ctrl+P
• Subscript : Keyboard shortcut : Shift+Ctrl+B
• The alignment icons are used to align the text to the Left, Center, Right, or Justify.
• Bullets and numbering: Creates a bulleted or numbered list from selected paragraphs. Click on the small triangle to the right of the icon to select a bullet or numbering formatting option from a drop‑down list.
• Line spacing: Adjust the spacing between the lines of a selected paragraph.

Working with tables :

A Table can be inserted from the Insert menu by selecting Insert→Table or by selecting the Table icon on the Standard toolbar . In the Insert Table dialog box, specify the number of columns and the number of rows and click on OK button.

Entering and editing data in a table :

The content can be put in a table by placing the insertion point in a cell. The insertion point in a table can be done in three ways:

• by pressing the left mouse button.
• by pressing the TAB key on a keyboard.
• by using arrow keys on the keyboard.

Selecting a cell : To select a cell within a table, position the mouse cursor along its left edge, and when the cursor changes to a sloped white arrow, press right mouse button.

Selecting a row/column : To select a row or column in a table, position the mouse cursor along left edge of row or column to select, and when the mouse cursor changes to a sloped white arrow press the left mouse button and drag it to the end of the row or column.

Selecting a table : To select an entire table, first click on its edge. When the mouse cursor changes to a sloped white arrow, click on the left mouse button.

Adjusting column width and row height using the mouse : To change the width of the column, position on the border line between the two columns, and when the cursor changes to a (↔) sign, drag it to the desired width. The same can be done for adjusting the row height.

Table borders and background : Right click on the table border, the Table Properties dialog box will open, from where you can change the borders and background of the table.

Deleting a table : Click on the table border to select the table and press the Delete key.

Adding images :

Images can be inserted from the gallery, files stored in the computer.

Inserting an image from a file :

Select Insert → Image on the menu bar or, click on the Insert Image icon located on the standard toolbar. The Insert Image dialog opens. Select the image and click on open button.

Inserting an image from the gallery :

• Select Insert → Media → Gallery from the menu.
• Select a theme.
• Click on the image and drag it onto the workspace.

Formatting images

Formatting an image includes moving, resizing, rotating an image.

Moving images : Click on an image and drag it to the desired position.

Resizing images : Select the image by clicking and selection handles displayed. Position the cursor over one of the selection handles. Click and drag to resize the image

Rotating images : Select the image by clicking. Click the Rotate icon on the Line and Filling toolbar. Click again on the selected image and the selection handles change shape and colour. Click the mouse and move in the direction in which you want to rotate the image.

Formatting using the Image toolbar :

When an image is selected, the Image toolbar becomes available under the Properties window as shown. The Image toolbar can also be displayed by selecting View → Toolbars→Image from the menu bar.

Drawing tools :

Impress provides various drawing tools. To activate Drawing toolbar, select View → Toolbars →Drawing from the main menu bar.

Grouping objects :

A group formed by grouping the objects, can be formatted as a single object, moved, rotated, deleted. To group objects together:

• Select the objects to be grouped by clicking on selection tool from Drawing toolbar and draw a rectangle around the objects. To select all the objects, go to Edit → Select All or use the keyboard shortcut Ctrl+A.
• Click on Format→Group or use the keyboard combination Ctrl+Shift+G or right-click on an object within the selected group and select Group from the context menu.

Ungrouping objects :

To ungroup objects follow the below given procedure:

• Select the group by clicking on any one of the objects in the group.
• Click on Format →Group → Ungroup on the menu bar or use the keyboard combination Ctrl+Alt+Shift+G or right-click on the group and select Ungroup from the context menu.

Working with Slide Masters :

Impress comes with various slide masters. These slide masters are available in the Master Pages section of the Sidebar. There are three subsections, namely Used in this Presentation, Recently Used, and Available for Use.

Adding transitions :

• In the Sidebar, select the Slide Transition icon to open the Slide Transition section.
• In the Slides pane or Slide Sorter view, select the slides to apply the transition.
• Select a transition.
• Modify the selected transition by changing the speed or adding a sound.
• Select how to advance to the next slide: manually (By mouse click) or automatically (Automatically after).
• To apply transition to all slides, click Apply to All Slides.

Disclaimer : I tried to give you the simple and correct “ Digital Presentation Class 9 Notes ” , but if you feel that there is/are mistakes in “ Digital Presentation Class 9 Notes ” given above, you can directly contact me at [email protected]. Book and Study material available on CBSE official website are used as reference to create above “ Digital Presentation Class 9 Notes “. Screenshot used in the above blog is taken from CBSE study material.

Important Links of Class IX

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MCQ —————————– Notes ——————— Book Solution ————— Practice Questions

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MCQ —————————–Notes——————— Book Solution ————— Practice Questions

Unit 3 : Digital Documentation

Unit 4 : electronic spreadsheet, unit 5 : digital presentation, leave a reply cancel reply.

Class 9 – IT 402 Digital Presentation – Notes

Table of Contents

Unit 5 – Digital Presentation

Session 1: creating a presentation, what is presentation software why we use this type of software.

Presentation software is an application software which is used to create multimedia presentations in the form of slide shows. The maximum uses of this software can be seen in the field of entertainment, education, corporate training sessions, seminars and conferences.

What is Power Point used for?

Ans: Microsoft power point is an application software that is particularly used to present data and information by using text, diagrams with animation, images, transitional effects etc. in the form of slides. It helps people to better understand the idea or topic in front of the audience practically and easily.

Important Points about power point presentation software

• It is written in C# language.
• It is available in 102+ languages.
• It is developed by Microsoft and released in 1987.

Write name of applications that are used to create presentation in phone (mobile)

Important Shortcut Keys of MS Excel

Microsoft Office vs Apache OpenOffice / Libre Office Features

Components of MS PowerPoint Window

• Quick Access Toolbar (by default, three option are there: Save, Undo, Redo)
• Ribbon (It consists Tabs, Groups and Commands)
• File Tab / Button (New, Open, Save, Save As, Print, Close etc.)
• Slides Pane (Working area)
• Slides Tab (Thumbnail or miniature version of each slide in left side)
• Outline Tab (It displays the outline of all the text present in each slide)
• Status Bar (It displays important information about the current / selected slide.)
• View Buttons (Normal view, Slide sorter view, Reading view and Slide show view)
• Notes Pane (to type personal notes or comments about the current / selected slide)
• Vertical and Horizontal Scroll Bars (It is used to change the size of panes, Hovering the mouse over the command displays the functions of that command/icon)

Create PowerPoint Presentation Using Blank Presentation option

Create PowerPoint Presentation Using Built-in Templates (download from office.com)

Steps to Protect or Apply Password to a Presentation File.

• Step 1: Click on File tab and select the save as option.
• Step 2: The Save As dialog box will appear.
• Step 3: Click on the drop-down arrow of the Tools option and select General Options.
• Step 4: The General Dialog box will appear, displaying the two fields – Password to open and Password to modify.
• Step 5: Type the desired password in the Password to open text box. Click on OK.
• Step 6: The Confirm Dialog Box appears. Re-enter the password in order to confirm the password. Then, click on OK.
• Step 7: If the password match, the presentation is saved with password protection.

Session 2: Working with Slides

Differences between slide and slide show..

A slide is a single page of presentation. Collectively, a group of slides may be known as a slide deck whereas a slide show is an exposition of a series of slides or images in an electronic device or in a projection screen.

What are placeholders?

In PowerPoint, a placeholder is a pre-formatted container on a slide for content (text, graphics or video etc.). The pre-set formatting makes it easier to format slides consistently. You format a placeholder in Normal View.

What is the default layout of the first slide and the second slide?

The default layout of the first slide is “Title Slide” and the second slide is “Title and Content”.

Steps to Change the Layout of a Slide?

• Step 1: On the Home Tab, Click Layout.
• Step 2: Pick a layout that better matches the content on your slide, and then click Change Layout.

Steps to save a presentation in PDF format? (*Portable Document Format)

• Step 1: Click on the file menu and select the Save As option. The Save As dialog box opens.
• Step 2: Select the location where you want to save the PDF file.
• Step 3: Enter the name in the File Name text box.
• Step 4: Select the PDF option in Save as type  list box.
• Step 5: Click on Save button. Your presentation will be saved in the PDF format.

Steps to Insert a Duplicate Slide

• Step 1: Right click on existing slide. A context menu will appears.
• Step 2: Select Duplicate Slide option. The duplicate slide will be created.

Steps to Copy and Move the Content in the slides?

Copying and moving content within slides in a presentation depends on the specific presentation software you are using. I’ll provide general instructions for some commonly used presentation software: Microsoft PowerPoint and Google Slides.

• Click on the element (e.g., text box, image) you want to copy.
• Right-click on it, and from the context menu, select “Copy.”
• Alternatively, you can press Ctrl+C (Windows) or Command+C (Mac) to copy the selected content.
• Click on the element you want to move.
• Drag and drop it to the desired location on the slide. Release the mouse button to drop the element in the new position.
• To copy content to another slide, follow the steps to copy, and then go to the target slide.
• To move content to another slide, follow the steps to copy, paste it on the target slide, and then delete it from the original slide.

What is zoom slider?

A “zoom slider” in a presentation typically refers to a feature in presentation software that allows you to zoom in or out on a specific part of a slide or the entire slide. This feature is often used to emphasize or highlight specific content, such as images, text, or diagrams, during a presentation.

Different Presentation Views available in PowerPoint.

• Normal View
• Slide Sorter View
• Slide Show View
• Notes Page View

Steps to Insert a Bulleted List in PowerPoint File.

What is a layout where is the option located in the powerpoint window.

A layout defines the basic structure of a slide and arranges your slide content. It provides different ways to position your text, images and other graphic elements on a slide. The Layout option is located in the Slides group of the Home tab.

Use of Notes page view in PowerPoint Presentation.

The Notes page view displays the notes page for the selected slide, where you can write additional information about the current slide. It is used by the presenter.

Steps used to enter notes in a slide.

The steps to enter notes in a slide are as follows:

• Step 1: Select Notes Page option  in the Presentation View group of the View Tab.
• Step 2: Select the slide on which you wish to add a note.
• Step 3: You will find a text panel below the slide with a prompt box, ‘Click to add text’ to enter notes for the selected slide.

Session 3: Using Tables in Presentation

• Table –  It the collection of cells. It the collection rows and columns. Collection of cells.
• Row –  It is a horizontal series of cells.
• Column –  It is a vertical series of cells.
• Cell –  It is a rectangular box present in a table. It is the smallest unit of a table. It is an intersection of a row and column.

Use of Table in Power Point?

Tables in PowerPoint are used for organizing and presenting data in a structured and visually appealing manner.

Difference between a row and a column

A row in a table runs horizontally, representing a horizontal sequence of cells, while a column runs vertically, representing a vertical sequence of cells.

Different ways of Inserting a table in MS Word 2010

In Microsoft Word 2010, you can insert a table using several methods:

• Click on the “Insert” tab in the Ribbon.
• Click on the “Table” button to open a grid.
• Hover your cursor over the grid to select the number of rows and columns you want, and then click to insert the table.
• Click on the “Insert” tab.
• Select “Table” and then choose “Draw Table.”
• Draw the table by clicking and dragging to create rows and columns.
• Under the “Insert” tab, select “Table” and then choose “Quick Tables.”
• You can select from a gallery of predefined table styles, such as calendars, lists, and more, which are inserted into your document.
• Select “Table” and then choose “Insert Table.”
• A dialog box will appear where you can specify the number of rows and columns and other table properties.
• If you have text separated by tabs, paragraphs, or commas, you can select it.
• Then, go to the “Insert” tab, select “Table,” and choose “Convert Text to Table.” Word will attempt to create a table based on the text structure.

Steps to split a table in MS PowerPoint

To split a table into two, follow these steps:

• Step 1: Place the cursor inside a cell from where you want split the table.
• Step 2: Click on Layout Tab.
• Step 3: Select the Split Table option in the Merge group.
• Step 4: Table will be split into two tables.

Session 4: Using Tables in Presentation

Steps to group or ungroup the objects..

• Step 1: Draw any multiple shapes in a slide.
• Step 2: Select all the shapes (objects) by holding CTRL key.
• Step 3: Right click in the selected portion. A context menu will appears.
• Step 4: Select Group and Group option.
• Step 1: Right click on the selected shapes.
• Step 2: Select Group and Ungroup option.

Session 5: Working with Slide Master

Slide Master  is an element of the template that stores information, including font styles, background design and color schemes.

Slide master sets the default layout and formatting for all the other slides. It actually controls an entire presentation. Each Slide Master contains one or more standard or custom sets of layout. Any changes made in the Slide Master page automatically reflects on every slide in the presentation.

Slide Master consists of two placeholders :

• Slide title placeholder
• Body text placeholder

Name any three image file formats that can be inserted in a presentation.

The most commonly used image file formats in a presentation are GIF, JPEG, JPG, PNG or BMP.

• GIF –  Graphics Interchange Format
• JPEG/JPG –  Joint Photographic Experts Group
• PNG –  Portable Network Graphics
• BMP –  BITMAP (Windows)

Step to apply the transition effects

Follow these steps to add transition effects.

• Step 1: Select the slide on which you want to apply a transition. Click on the Transition Tab.
• Step 2: Click on the desired transition effect and related option to apply for current slide or all slides.

Why do you need to group objects sometimes?

Grouping multiple objects together helps in treating them as a single entry or object. They can be moved, rotated, resized, flipped, copied and deleted together.

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Types of Software

Class 9 - sumita arora cbse computer code 165, objective type questions.

The programs designed to govern the computer hardware system are called the ............... .

The programs designed to govern the computer hardware system are called the System software .

Software designed for a specific application such as pay calculations, processing of examination result etc. are known as ............... .

Software designed for a specific application such as pay calculations, processing of examination result etc. are known as Application software .

In computer terminology, a compiler means

• a person who computes source programs
• the same thing as a programmer
• a key puncher operator

a program which translates high level language program to machine language

Reason — In computer terminology, a compiler means a program which translates high level language program to machine language

The primary job of the operating system of a computer is to

• command resources
• be user friendly
• provide utilities
• all the above

Reason — The primary goal of an operating system is to make the computer system convenient to use and secondary goal is to use computer hardware in an efficient manner.

The operating system of a computer serves as a software interface between the user and

Reason — The operating system of a computer serves as a software interface between the user and hardware.

The term "operating system" refers to

a set of programs which controls computer working

• the way a computer operator works
• conversion of high level language into machine code
• the way a floppy disk drive operates

Reason — An operating system is a set of programs that manage computer hardware resources, provide services to software applications, and act as an intermediary between hardware and software, ensuring proper execution and functioning of the computer.

Operating System is

• a collection of hardware components
• a collection of input-output devices

a collection of software routines

• all of the above

Operating System

• links a program with the subroutines it references

provides a layered, user-friendly interface

• enables the programmer to draw a flowchart

Reason — An Operating System is a program, which acts as an intermediary between a user and the hardware by providing a layered, user-friendly interface.

Which of the following is an example of computer software?

• Impact printer

Payroll package

Reason — Payroll package is an example of computer software.

Question 10

Which type of software is designed to perform specific personal, business, or scientific processing tasks ?

Applications

Reason — Application Software is the set of programs necessary to carry out operations for a specified application.

Question 11

Which software takes control of computer system on startup ?

Operating system

• Application software
• All of these

Reason — Operating system takes control of computer system on startup.

Theoretical Questions

Differentiate between hardware and software.

How can computer software be classified ?

A computer software can be classified broadly into two categories:

• System Software — System software refers to the programs that control internal computer operations and make best use of the hardware. For example, operating system, language translators etc.
• Application Software — Application Software is the set of programs necessary to carry out operations for a specified application. For example, word processing software, spreadsheet software etc.

What are two categories of system software ?

The two categories of system software are :

• Operating System — An operating system is a program which acts as an interface between a user and the hardware. For example, Windows 11, Linux etc.
• Language processor — This program is responsible for converting an HLL code (High Level Language Code) into machine understandable code. For example, compiler, interpreter.

What is an operating system ? What is its role ?

An operating system is a program which acts as an interface between a user and the hardware. For example, Windows 11, Linux etc.

An operating system performs mainly following tasks :

• Provides user Interface
• Controls hardware
• Assigns Memory
• Handles applications
• Handles/Manages devices.

Give examples of

(ii) language processors

(i) OS — Windows 11, Linux, Mac, etc.

(ii) Language processors — assembler, interpreter, compiler

What is application software? What are the three categories of applications software ?

Application Software is the set of programs necessary to carry out operations for a specified application.

The three categories of applications software are:

• General Purpose Application Software.
• Specific Purpose Application Software.
• Customised Software / Bespoke Software.

What is system software ? What role does it play in the functioning of the computer ?

System software refers to the programs that control internal computer operations and make best use of the hardware. For example, operating system, language translators etc.

A system software is responsible for reading data from input devices, transmitting processed information to the output devices, checking system components, converting data/instructions to computer understandable form etc. Thus, it is responsible for the smooth functioning of the computer system and efficient utilisation of computer resources.

Write short notes on the following :

(i) word processor

(ii) electronic spreadsheet

(iv) presentation software

(i) Word Processor — A word processor is an application program that allows entering, editing, formatting and printing text. We can use a word processor to create almost any kind of document be it a term paper, business letter, thesis work, memos, legal document, newsletter, reports and even a book. For example, Microsoft Word, Wordperfect, etc.

(ii) Electronic Spreadsheet — An Electronic Spread-sheet is a program that accepts data in a tabular form and allows users to manipulate / calculate / analyze data in the desired manner. Spreadsheets also allow visualisation of data through graphs and charts. For example, Microsoft Excel, LibreOffice Calc etc.

(iii) DBMS — A Database Management System or DBMS is a software application that enables users to efficiently store, organize, manage, and retrieve data in a structured manner. It is like a big digital filing cabinet where data is kept in neat tables and rows. A DBMS provides the necessary tools to create and manipulate data in the database. For example, Microsoft Access, Oracle, etc.

(iv) Presentation Software — The software that can create professional looking visual aids is called Presentation Graphic Software. Presentation graphics software provides predefined backgrounds and sample page layouts to assist in the creation of computer-driven slide shows. For example, Microsoft PowerPoint, Keynote etc.

Discuss the role of utility software in the context of computer performance.

Utilities are those application programs that assist the computer by performing housekeeping functions like backing up disk or scanning / cleaning viruses or arranging information etc.

Utilities bridge the gaps by helping to solve the problems and maximize our computer's potential. Some important utilities are as follows:

• Text Editor — This utility program is used for creating, editing text files.
• Backup Utility — This utility program facilitates the backing-up of disk so that in case of any damage or data-loss, this backed up data may be used.
• Compression Utility — This utility program facilitates compression of files. Large files can be compressed so that they take less storage area.
• Disk Defragmentor — This program speeds up disk access by rearranging the files and free space on our computer, so that files are stored in contiguous units and free space is consolidated in one contiguous block.
• Antivirus Software — This utility program ensures virus-free work environment. It scans our disk for viruses and removes them, if any virus is found. Moreover, some antivirus software remains present in memory all the time so that they can detect the viruses and counterattack them.

What is a computer virus ? How can it affect your computer ?

A computer virus is a computer program that can infect other computer programs by modifying them in such a way as to include a copy of itself.

Viruses can alter, corrupt and delete files, freeze the computer, flash unknown or unasked messages or display unwanted graphics on the computer screen, play unwanted music and interfere with the computer operation.

Why are antivirus software considered important?

An antivirus software is considered important because it scans our disk for viruses and removes them, if any virus is found. Moreover, some antivirus software remains present in memory all the time so that they can detect the viruses and counterattack them.

Question 12

What is the importance of application software?

An application software pertains to one specific application. It allows users to perform specific tasks in an easy and efficient way. System software cannot carry out the routine jobs performed by a user which the application software can easily do.

Question 13

How is utility software important ?

Utilities are important because of the following reasons:

• Utility software ensure the smooth functioning of the computer.
• They bridge the gaps by helping to solve the problems and maximize our computer's potential.
• Utility softwares backup data, remove outdated files, recover accidentally deleted files, find and arrange the needed information, do housekeeping functions, protect against viruses, etc.

Question 14

What is encryption and decryption ?

The conversion of readable data into an unreadable form that cannot be understood by anyone except authorized parties is termed as encryption. The conversion of encrypted data into its readable original form using the correct key is termed as decryption.

Question 15

Define ciphertext.

Ciphertext is a term used to refer to altered data (using an algorithm) so as to make the data unintelligible to unauthorized users.

Question 16

What is the role of a virus scanner ?

A virus scanner scans our disk for viruses and removes them, if any virus is found. Moreover, some antivirus software remains present in memory all the time so that they can detect the viruses and counterattack them.

Question 17

How is a file management software useful ?

File Management Software is a program to organize and keep track of files. It lets us create a new file, edit an existing file, and save a file. It even lets us manage files with the ability to group them into folders. It maintains a hierarchical file system that uses directories/folders to organize files into a tree structure.

Question 18

What is Bespoke Software ? What are its advantages and disadvantages ?

Bespoke software is a tailor-made software according to a user's requirements. This type of software is developed to meet all the requirements specified by the user. Such a software is customized according to the users' needs.

The advantages of bespoke software are:

• The company will get the exact software/system that they need.
• The software will work exactly how they want it to work.
• The software will only have the features that they specifically need in their business.

The disadvantages of bespoke software are:

• It takes a long time to develop such a system, between a few months to years.
• It costs a great deal of money to develop such a system.
• The company may need to employ a team of people such as business analysts, programmers, testers etc.
• There will be little in the way of user support and online help.
• These cannot be directly installed at other user's workplace as the requirements may wary.

Application Oriented Questions

Describe four tasks that are carried out by an operating system.

The four tasks that are carried out by an operating system are:

• Processor Management — The management of CPU by the operating system is known as processor management.
• Memory Management — The operating system allocates memory to a program for execution and de-allocates it when the program finishes executing.
• File System Management — The Operating System organizes and manages data on storage devices, creating, reading, writing, and deleting files, and handling directories and permissions.
• Device Management — The operating system keeps track of all the devices, enables and controls the input-output (I/O) devices attached to a computer system.

Complete the sentences using words from this list:

• the applications software
• a dialogue box
• the keyboard
• the operating system

(i) When a computer is turned on, the first program to run is ............... .

(ii) Software that designs the pamphlets, brochures etc is an example of ............... .

(i) When a computer is turned on, the first program to run is the operating system .

(ii) Software that designs the pamphlets, brochures etc. is an example of the applications software .

John's new computer has a Linux operating system.

(a) List one task carried out by the operating system.

(b) John wants to protect his computer from viruses. Which type of software can serve his purpose ?

(a) Memory Management — The operating system allocates memory to a program for execution and de-allocates it when the program finishes executing.

(b) Antivirus software.

The operating system of a computer is :

• Hardware which helps to manage the computer system

Software which helps to manage the computer system

• Hardware which creates programs for use by the computer system
• Software which creates programs for use by the computer system

Name the Software that performs system tasks other than that of operating system.

Utility software.

A company provides on-line training courses.

(a) Give one use for each of the following to help the company run these courses :

(i) Spreadsheet package

(ii) Database package

(iii) Accounting package

(iv) Word processing package

(b) A leaflet designed using word processing software to advertise a course is currently too big to fit on a single printed page. What features of the word processing software could be used to alter the design so that it does fit on one page ?

(a) Use of software packages for online training courses:

(i) Spreadsheet package — The company can use a spreadsheet package to manage and analyze data related to course registrations, student progress, and assessment scores. It can create grade books, attendance records, and financial projections for the courses.

(ii) Database package — With a database package, the company can organize and store information about students, instructors, course content, and other relevant data. It can efficiently retrieve and update records, track student progress, and generate reports.

(iii) Accounting package — An accounting package can help the company manage its financial transactions, track revenue and expenses from the courses, handle invoicing, and create financial reports for budgeting and analysis.

(iv) Word processing package — The company can use a word processing package to create and edit course materials, such as lesson plans, training manuals, and promotional materials like brochures and flyers.

(b) The following features of Word processing software can be used to adjust the design and fit the leaflet on a single printed page:

• Page Margins — Adjusting the margins can create more space on the page, allowing more content to fit within the available area.
• Font Size and Formatting — Reducing the font size or adjusting the text formatting (e.g., line spacing, character spacing) can make the text more compact, freeing up space.
• Paragraph and Text Alignment — Changing the alignment of paragraphs and text can improve space utilization and overall layout.
• Image Size and Placement — Resizing images and adjusting their placement can help optimize the use of space on the leaflet.

(a) Give the name of the operating system that you use at school or at home.

(b) Write down two tasks that your operating system performs.

(c) Where in the computer is the operating system normally stored when the power to the computer is off ?

(a) Microsoft Windows.

(b) Two tasks performed by the operating system are:

(c) The operating system is normally stored on a secondary storage device such as a hard disk drive (HDD) when the power to the computer is off.

Below is a list of various types of software :

Database, File Management, Spread sheet, Word Processing, Encryption, Antivirus

Which would be most suitable for :

(i) Rotation of Shapes

(ii) Typing text for a report

(iii) Replication of cells

(iv) Carrying out complex calculations on two or more criteria

(v) Storing employees' details

(vi) Organizing files for faster search

(vii) Scanning and cleaning a computer for harmful files

(i) Rotation of Shapes — Word Processing

(ii) Typing text for a report — Word Processing

(iii) Replication of cells — Spread sheet

(iv) Carrying out complex calculations on two or more criteria — Spread sheet

(v) Storing employees' details — Database

(vi) Organizing files for faster search — File Management

(vii) Scanning and cleaning a computer for harmful files — Antivirus

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Class 9 Information Technology Notes

Class 9 Information Technology Notes – These Class 9 IT notes are clear, concise, and efficient, providing a time-saving solution for students. They cover all the important topics from the NCERT book for Class 9 IT 402. The notes are important and cover both Part A (Employability skills) and Part B (Subject Specific skills) of the revised Information Technology syllabus.

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IT Class 9 notes are aimed at reducing exam-related stress and creating a more relaxed atmosphere for students as they prepare for their exams. The detailed notes serve as a valuable resource for students as they gear up for their board exams and work towards achieving their best possible results.

The Central Board of Secondary Education (CBSE) is a national level board of education in India, conducting exams for students of Class 10th and 12th.

• CBSE Class 10th Exam: The Class 10th exams conducted by CBSE are called the CBSE Board Exams. The exams are typically held in the month of March and the results are declared by the end of May.

The CBSE Board exams follow a standardized syllabus and examination pattern, and students from all over the country can appear for the exams. The marks obtained in the CBSE board exams hold great importance as they are considered for admission to colleges and universities in India and abroad.