virtual assistant job resume objective

Top 17 Virtual Assistant Resume Objective Examples

Updated July 9, 2023 14 min read

A resume objective is a brief statement at the top of your resume that explains why you are the ideal candidate for the virtual assistant position. Writing an effective objective statement requires you to focus on the skills and experience that make you well-suited for the job. You should also include any knowledge or qualifications that demonstrate your ability to handle the responsibilities of a virtual assistant. For example, if you have experience in customer service, project management, and data entry, it’s important to highlight this in your resume objective. Additionally, you should provide specific examples of how your skills and experience can help the company succeed. Here is an example of an effective resume objective for a virtual assistant position: “Highly organized individual with 5 years of customer service experience seeking a Virtual Assistant role at ABC Company where I can utilize my project management and data entry skills to provide exceptional support services."

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Top 17 Virtual Assistant Resume Objective Samples

• To obtain a Virtual Assistant position utilizing my excellent organizational, administrative, and customer service skills.
• To work as a Virtual Assistant to help individuals and businesses achieve their goals in an efficient manner.
• Seeking a Virtual Assistant role to utilize my strong organizational, multitasking, and communication skills.
• To leverage my experience in providing high-level administrative support as a Virtual Assistant.
• To use my expertise in customer service and problem solving as a Virtual Assistant.
• To become a successful Virtual Assistant by utilizing my exceptional time management abilities and attention to detail.
• Looking for an opportunity to apply my knowledge of computer programs, scheduling systems, and data entry as a Virtual Assistant.
• Aiming to become part of the team at [Company Name] as a Virtual Assistant that can provide quality customer service and administrative support.
• To join [Company Name] as a Virtual Assistant with the ability to handle multiple tasks simultaneously while maintaining accuracy and efficiency.
• Desire to work as a Virtual Assistant where I can utilize my interpersonal skills in order to effectively communicate with clients and colleagues.
• Seeking employment as a Virtual Assistant at [Company Name], where I can apply my extensive knowledge of project management software and other related programs.
• Aspiring to work as a reliable virtual assistant who is able to provide professional services while meeting deadlines on time.
• Eager to secure an opportunity at [Company Name] where I can use my excellent communication skills, technical proficiency, and organizational abilities as a virtual assistant.
• Motivated individual looking for an opportunity to serve as an effective virtual assistant with the ability to prioritize tasks efficiently while maintaining accuracy in all areas of responsibility.
• Applying for the position of virtual assistant with [Company Name], offering strong multitasking capabilities along with excellent written/verbal communication skills for client interactions.
• A highly organized individual seeking employment at [Company Name] that will allow me to utilize my problem-solving abilities as well as experience in customer service through working as a virtual assistant.
• Experienced virtual assistant seeking full-time employment with [Company Name], offering exceptional technical aptitude combined with superior organizational skills for completing assigned tasks accurately and efficiently

How to Write a Virtual Assistant Resume Objective

A virtual assistant (VA) resume objective is an important part of any VA’s job application, as it gives the potential employer a sense of the applicant’s professional goals and aspirations. Crafting a strong resume objective can be challenging, but with some thoughtful consideration and the right approach, you can create a powerful statement that will help you stand out from other applicants.

When writing your VA resume objective, it’s important to keep in mind that employers are looking for someone who is reliable, organized and experienced in providing administrative support within a virtual environment. Start by highlighting your key skills and qualifications that make you an ideal candidate for the role. Focus on any specialized training or experiences you have that make you well-suited for the position. For example, if you’ve worked as a VA before, mention any software programs or technologies that you’re well-versed in using. If you have experience with customer service or project management tasks, be sure to include these details as well.

Next, explain what makes you passionate about becoming a VA and why this career path appeals to you. Showing enthusiasm for the position will demonstrate your commitment and make it more likely that employers will take notice of your application. Finally, express your intentions for how you plan to use your skills to benefit the company if given the opportunity.

By following these guidelines when crafting your virtual assistant resume objective, you can create an effective statement that will help set yourself apart from other applicants and land the job of your dreams!

Related : What does a Virtual Assistant do?

Key Skills to Highlight in Your Virtual Assistant Resume Objective

In the competitive field of virtual assistance, it's crucial to make your resume stand out from the crowd. One way to achieve this is by crafting a compelling resume objective that highlights your key skills. This section will help you identify and articulate these essential capabilities in a manner that grabs potential employers' attention. From excellent communication abilities to proficiency in various software tools, we'll explore the key skills you should emphasize in your virtual assistant resume objective.

1. Transcription

A transcription skill is necessary for a virtual assistant's resume objective because it signifies the ability to accurately convert audio files into written documents. This skill is vital in tasks such as transcribing meetings, interviews, or conference calls which are common in administrative and secretarial roles. It also demonstrates attention to detail, good listening abilities, and excellent language skills which are all crucial aspects of a virtual assistant role.

2. Proofreading

A virtual assistant often handles various administrative tasks, including drafting and sending out emails, creating reports, or managing a client's written communication. Proofreading is a crucial skill as it ensures that all written materials are free from errors, professionally written, and effectively communicate the intended message. This can greatly influence a client's image and reputation. Additionally, strong proofreading skills reflect attention to detail and high standards of work quality, which are desirable traits in a virtual assistant.

3. Scheduling

A Virtual Assistant often manages various tasks for clients, including scheduling appointments, meetings, and events. This skill is essential for a resume objective because it demonstrates the ability to organize, prioritize, and manage time effectively. It also shows that the candidate can handle multiple tasks simultaneously and maintain a high level of accuracy and attention to detail. This skill is crucial in ensuring smooth operations and efficient workflow for the client or employer.

4. Email Management

A Virtual Assistant with skills in Email Management is essential as it demonstrates the ability to organize, prioritize, and respond to business communications effectively. This skill is crucial in maintaining smooth operations, ensuring timely responses, and managing the flow of information. It also shows proficiency in using email software and tools, which can help increase productivity and efficiency. Additionally, it reflects one's ability to handle confidential information professionally. This skill can be particularly attractive to employers who deal with a high volume of email correspondence or those looking for remote assistance in administrative tasks.

5. Social Media Management

A Virtual Assistant with the skill of Social Media Management is highly valuable as they can effectively manage a company's social media platforms, creating engaging content and interacting with customers. This skill is needed for a resume objective to showcase the ability to enhance the company's online presence, reach a wider audience, and increase customer engagement. It also demonstrates an understanding of various social media platforms and trends, which is crucial in today's digital age.

6. Data Entry

A Virtual Assistant often needs to handle various administrative tasks such as managing databases, maintaining records, and inputting data accurately. Therefore, having the skill of data entry is crucial as it ensures efficiency and accuracy in these tasks. It also demonstrates the ability to manage and organize large volumes of information which is a key aspect of a Virtual Assistant's role. This skill can help increase productivity and reduce errors, making it an essential requirement for the job.

7. Customer Support

A Virtual Assistant often serves as the first point of contact for clients or customers, handling inquiries, resolving issues, and providing information about products or services. Therefore, having customer support skills is essential to ensure positive customer experiences, maintain client satisfaction and build strong relationships. This skill also demonstrates the ability to effectively communicate, problem-solve and manage time efficiently - all crucial aspects of a successful Virtual Assistant role.

8. Research

A Virtual Assistant often needs to conduct extensive online research for various tasks such as market analysis, data collection, competitor analysis, finding relevant business information etc. This skill is crucial as it allows the assistant to provide accurate and up-to-date information to the employer or client. It also aids in decision-making processes and strategic planning. Therefore, having research skills can significantly enhance a Virtual Assistant's efficiency and effectiveness in their role.

9. Event Planning

A Virtual Assistant often needs to manage various tasks and responsibilities, including planning and coordinating events. This can involve scheduling meetings, organizing webinars or online conferences, liaising with vendors, managing invitations and RSVPs, and ensuring the smooth execution of the event. Having event planning as a skill demonstrates the ability to handle logistics, multitask effectively, pay attention to detail, manage time efficiently, and communicate effectively - all of which are crucial for a successful Virtual Assistant. Including this skill in a resume objective can highlight one's organizational abilities and showcase their potential value to prospective employers.

10. Content Creation

A Virtual Assistant often needs to create content for a variety of platforms such as websites, social media, emails, and more. This could include writing blog posts, crafting social media posts, developing website copy, or creating email newsletters. Therefore, having content creation skills is crucial as it allows the Virtual Assistant to effectively communicate the company's message in a way that engages and resonates with its audience. Additionally, quality content can help improve SEO rankings, increase web traffic and boost brand visibility. Hence, mentioning this skill in a resume objective would indicate the candidate's ability to perform these tasks efficiently.

In conclusion, carefully selecting and highlighting your key skills in your Virtual Assistant resume objective can significantly increase your chances of landing the job. It is crucial to tailor these skills to meet the specific needs and expectations of potential employers. By presenting a well-crafted objective that showcases your most relevant abilities, you not only demonstrate your competence but also underscore your commitment to delivering high-quality virtual assistance. Remember, your resume objective serves as a first impression; make it count by emphasizing the unique value you bring as a professional virtual assistant.

Related : Virtual Assistant Skills: Definition and Examples

Common Mistakes When Writing a Virtual Assistant Resume Objective

A virtual assistant resume objective is an important part of any job application. It serves as the first impression employers get about a candidate, and therefore it should be written with precision and care. Unfortunately, many applicants make common mistakes when crafting their resume objective that can lead to their application being overlooked.

The most common mistake made by applicants when writing a virtual assistant resume objective is not taking the time to tailor it to the specific job they are applying for. A generic resume objective such as “seeking a position in a virtual assistant role” is unlikely to make an impact on employers, as they will likely have read hundreds of identical objectives before yours. Instead, you should take the time to research the company and position that you are applying for, and then craft your objective accordingly. By highlighting specific qualifications or experiences that relate directly to the job you are applying for in your objective statement, you can demonstrate why you are the perfect fit for the role and stand out from other candidates.

Another error frequently seen in virtual assistant resume objectives is using overly vague language or statements that lack focus. For example, instead of simply stating that you “have experience in customer service roles” you should provide more detail about what specifically makes you qualified for the role such as “experience providing customer support via phone, email and live chat” or “proven success resolving customer issues quickly and efficiently”. Vague language does not provide employers with any meaningful information about your abilities and qualifications, so it is best avoided when crafting your resume objective.

Finally, many applicants mistakenly include irrelevant information or details about personal interests in their virtual assistant resume objectives. Although employers want to learn about who you are as a person, including information such as hobbies or favorite books does not relate directly to your skills or qualifications for the position at hand and will only distract from your overall message. Employers want to know what makes you suitable for the job they have posted – not what activities you enjoy doing outside of work – so keep your resume objective focused on relevant experiences only.

By avoiding these common mistakes when writing a virtual assistant resume objective, applicants can ensure that their application stands out from other candidates and increases their chances of landing an interview with potential employers.

Related : Virtual Assistant Resume Examples

A right resume objective for a virtual assistant should focus on the skills and experience that make them well-suited for the job, whereas a wrong resume objective will be too generic or irrelevant to the role.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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Resume Worded   |  Proven Resume Examples

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5 Virtual Assistant Resume Examples - Here's What Works In 2024

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. this guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in..

As the name suggests, a virtual assistant is a professional who assists their employer with a variety of tasks, and who works remotely. These tasks can be administrative, research-based tasks, logistics-based tasks, etc. The functions assigned to a virtual assistant will be based on their skill set and can change as their client's needs change. Because of this, virtual assistants are encouraged to continually build on their skill sets. 

Some virtual assistants work part-time and may have multiple clients, while others may work for one employer full-time. Luckily for newcomers, there is no set expectation for one's educational background, though a degree in business administration, management, or in the industry your client operates in, would be highly beneficial. Also beneficial would be certified virtual assistant courses you have done or certification for tools commonly used in the profession. For this position, experience is king, so get as much experience on your plate as possible. 

Here are some successful virtual assistant positions for you to model your resume off of.

Virtual Assistant Resume Templates

Jump to a template:

• Virtual Assistant
• Entry-Level Virtual Assistant
• Freelance Virtual Assistant
• Virtual Administrative Assistant
• Sales and Marketing Virtual Assistant

Jump to a resource:

• Keywords for Virtual Assistant Resumes

Virtual Assistant Resume Tips

• Action Verbs to Use
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 5: Virtual Assistant Resume Example

A virtual assistant is there to make their client’s life and/or business run smoothly. Working remotely, you will engage in a myriad of tasks including administrative tasks, social media management, scheduling, project management, etc. You might be working for an individual or a business. Your previous experience is going to be the biggest selling point on your resume so ensure you list the variety of tasks that you have completed. Also because you are creating a general virtual assistant resume, showing your range in ability is key. This extends to the skills section as well, so list any skill that you think could be of any use as a virtual assistant. Take a look at this strong virtual assistant resume.

We're just getting the template ready for you, just a second left.

Tips to help you write your Virtual Assistant resume in 2024

   constantly expand your tools and frameworks section..

The tools section is particularly important to clients looking for a virtual assistant. They want to see if you have experience using the systems that they use. So ensure you keep tabs on all the new and popular tools being used in the virtual assistant industry and get some experience using them before you add them to your tools section.

   Consider including the hardware and software you have at your disposal.

Do you have a headset and software to make calls to other countries? Do you have a powerful computer and very fast internet? Include these details if they apply to you. They may make the difference between you and a competitor.

Skills you can include on your Virtual Assistant resume

Template 2 of 5: entry-level virtual assistant resume example.

The virtual assistant industry is huge and constantly expanding. For entry-level virtual assistants, this is a good thing because there is bound to be an opportunity for you to get started. Entry-level VAs might not be assigned very complex tasks and might instead be assigned relatively simple tasks such as data collection, secretarial tasks, logistics, etc. When creating an entry-level virtual assistant resume, include any experience in any position where you performed tasks that a virtual assistant would perform. For example in this resume, the applicant included their administrative assistant experience because that position is very similar to a virtual assistant position.

Tips to help you write your Entry-Level Virtual Assistant resume in 2024

   make yourself interesting by including your extracurricular achievements..

Make your resume individualistic by including your achievements outside of professional achievements. It will be an interesting read for recruiters and you just might have a volunteering activity, hobby, or extracurricular or two in common.

   List your virtual assistant strengths.

You may not have loads of experience at the start of your career, so give recruiters an idea of who you are by including your virtual assistant strengths in the intro of your resume. So if you are particularly good at multi-tasking, or communicating, be sure to include that.

Skills you can include on your Entry-Level Virtual Assistant resume

Template 3 of 5: freelance virtual assistant resume example.

As the name suggests, this VA works on a freelance basis and not a full-time basis. You will hopefully have more than one client to whom you will be offering your services. Because this position is remote, you will be able to acquire clients from all over the world. As with other VA positions, recruiters will be looking closely to see your experience level as well as the skills you have and tools you have experience using.

Tips to help you write your Freelance Virtual Assistant resume in 2024

   include your location, time zone, and available hours..

Because this is a freelance position, you will be sharing this resume continuously. So you will want to put as much relevant information as you can. Including your location, time zone, and available hours will help you attract only those clients who you can feasibly work with.

   Include the demographics of previous employers.

To give potential clients a good idea of where you excel, list the number of clients you have had over the years and the industries you have worked extensively in. So if you usually work for companies in the telecommunication field, include that. You can also mention if you mainly work with clients from a specific region.

Skills you can include on your Freelance Virtual Assistant resume

Template 4 of 5: virtual administrative assistant resume example.

This type of VA specializes in administrative tasks. These tasks can include email management, calendar management, scheduling meetings and trips, etc. To excel in this position, you need to be experienced with all the industry-standard software and tools including Google suites and Microsoft Office 360, so ensure your tools section is up to date with all the tools and software you have used in previous positions. This job also requires multitasking and very good communication skills so be sure to include experiences where you used these skills successfully.

Tips to help you write your Virtual Administrative Assistant resume in 2024

   highlight previous clients’ increased efficiency due to your efforts..

As an administrative VA, your job is to do all the small jobs that would allow for the client’s business to move smoothly. It would therefore be beneficial to highlight how your efforts have led to increased efficiency and productivity. So if you managed to shorten the reply time to emails or if you assisted in organizing a successful event, be sure to list it.

   Highlight how you handle sensitive information.

An administrative VA handles a lot of potentially sensitive information. Show either in your experience section or your intro that you know how to handle sensitive information. It will show clients that you have a good understanding of what is required as a VA.

Skills you can include on your Virtual Administrative Assistant resume

Template 5 of 5: sales and marketing virtual assistant resume example.

This type of VA specializes in sales and marketing. This is a more front-facing position where you will be talking to your client’s customers either over the phone or via email. Because of this, your communication, negotiation, and sales skills must be very strong. Your resume should highlight your experience and success interacting with potential customers, as well as a detailed skills and tools section that shows what you use to close the deal with customers. Take a look at this strong resume for this position.

Tips to help you write your Sales and Marketing Virtual Assistant resume in 2024

   include which crms you are experienced with..

If you are doing sales and marketing, you will most likely use CRM (Customer Relationship Management) software to keep track of all potential customers you are connecting with. Examples of CRMs include Zoho, Salesforce, Hubspot, etc. List those you are experienced with, in the tools section of your resume.

   Include communication perks like accents and languages.

Because this position is heavy in speaking with potential customers, any communication skills that may differentiate you from your competition is key to list. So if you have a popular accent like an American accent, or if you speak extra languages, be sure to include them to get a leg up.

Skills you can include on your Sales and Marketing Virtual Assistant resume

As a hiring manager who has recruited for top companies like Apple, Amazon, and Google, I know what it takes to create a winning virtual assistant resume. I've seen countless resumes over the years and have learned to quickly identify the ones that stand out from the rest. In this article, I'll share some of the most important tips and strategies for crafting a virtual assistant resume that will get you noticed by potential employers.

   Highlight your communication skills

As a virtual assistant, your ability to communicate effectively is crucial. Make sure to emphasize your communication skills throughout your resume, including in your summary statement and work experience section.

Instead of simply listing 'communication skills' as a bullet point, provide specific examples of how you've used your communication abilities to achieve results. For example:

• Managed email communication for a team of 10 executives, ensuring all messages were responded to within 24 hours
• Collaborated with a remote team of 5 designers to create marketing materials, using Slack and Zoom to communicate effectively

   Showcase your technical proficiency

Many virtual assistant roles require proficiency with various software programs and tools. Be sure to highlight your technical skills, particularly those that are relevant to the job you're applying for.

Some examples of technical skills to include:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with project management tools like Asana and Trello
• Familiarity with social media platforms such as Facebook, Twitter, and Instagram

If you have certifications or have completed courses in specific software programs, be sure to mention those as well.

   Demonstrate your organizational abilities

Virtual assistants are often responsible for managing multiple tasks and projects simultaneously. Employers want to see that you have strong organizational skills and can handle a variety of responsibilities.

In your work experience section, highlight specific examples of how you've stayed organized and managed competing priorities. For example:

• Created and maintained a detailed calendar and scheduling system for a busy executive, ensuring all appointments and deadlines were met
• Managed travel arrangements for a team of 15 salespeople, coordinating flights, hotels, and transportation for multiple trips per month

   Tailor your resume to the job description

One of the biggest mistakes job seekers make is using the same generic resume for every application. To stand out, you need to customize your resume to the specific job you're applying for.

Take a close look at the job description and identify the key skills and qualifications the employer is looking for. Then, make sure to highlight those skills and experiences in your resume.

For example, if the job description emphasizes the need for strong writing skills, you might include something like this in your resume:

• Wrote and edited monthly email newsletter for a client with a distribution list of 10,000+ subscribers

By tailoring your resume to the job, you'll show the employer that you're a strong fit for the role.

   Quantify your accomplishments

Whenever possible, use numbers and metrics to quantify your achievements. This helps employers understand the impact you've had in previous roles and makes your resume more compelling.

For example, instead of saying:

• Managed social media accounts for a small business

Try something like:

• Grew Facebook following from 1,000 to 10,000 followers in 6 months through targeted content and ad campaigns

By using specific numbers, you give the employer a clear sense of the results you're capable of delivering.

   Include relevant projects and accomplishments

In addition to your work experience, be sure to highlight any relevant projects, volunteer work, or other accomplishments that showcase your skills as a virtual assistant.

For example:

• Created a virtual event plan and managed logistics for a nonprofit's annual fundraiser, which raised over $50,000
• Developed a new filing system for a small business client, resulting in increased efficiency and time savings

These types of achievements demonstrate your initiative and problem-solving abilities, which are valuable qualities in a virtual assistant.

By following these tips and crafting a tailored, achievement-oriented resume, you'll be well on your way to landing your dream virtual assistant job. Remember, the goal is to showcase your unique skills and experiences in a way that sets you apart from other candidates. With a strong resume in hand, you'll be ready to take on new challenges and excel in your career as a virtual assistant.

Writing Your Virtual Assistant Resume: Section By Section

  header, 1. put your name front and center.

Your name should be the most prominent element in your header, typically centered at the top of the page or left-aligned. Use a larger font size (18-24 points) than the rest of your resume text.

Here are some examples of how to format your name in the header:

• MICHAEL R. JOHNSON
• Sarah E. Davis

Avoid nicknames or unprofessional email handles:

• [email protected]

2. Include essential contact details

After your name, add your key contact details:

• Phone number
• Email address
• LinkedIn profile URL
• City and state of residence

You can list these on one line, separated by vertical lines or bullets. For example:

[email protected] | 555-123-4567 | linkedin.com/in/janesmith | Seattle, WA

Including your full mailing address is no longer necessary. For virtual assistant jobs, employers mainly need to know your general location and how to reach you electronically.

3. Optionally include your VA job title

If you have an established career as a virtual assistant, you may want to include your specific job title in your resume header. This quickly communicates your professional identity to employers. For example:

Jane Smith Senior Executive Virtual Assistant [email protected] | 555-123-4567 | Seattle, WA

However, if you are new to the virtual assistant field or are applying to roles that differ from your past job titles, it's best to leave your title out of the header. You can always specify the title you're targeting in your resume summary or cover letter.

  Summary

As a virtual assistant, your resume summary is an optional section that can help provide additional context about your background and highlight key qualifications. While not required, a well-written summary can grab the attention of hiring managers and complement the details in your work history. Avoid using an objective statement, as these are outdated and focus on your goals rather than what you offer employers.

When crafting your virtual assistant resume summary, focus on your most relevant skills, experience, and achievements. Tailor your summary to the specific job you're targeting by showcasing qualifications that align with the position's requirements. Keep your summary concise and impactful, ideally no more than a few sentences or a short paragraph.

To learn how to write an effective resume summary for your Virtual Assistant resume, or figure out if you need one, please read Virtual Assistant Resume Summary Examples , or Virtual Assistant Resume Objective Examples .

1. Highlight your key virtual assistant skills

In your resume summary, emphasize the key skills that make you a strong virtual assistant candidate. Focus on abilities that are directly relevant to the job, such as:

• Proficiency in virtual communication tools like Slack, Zoom, or Skype
• Experience with project management software such as Asana or Trello
• Strong organizational and time management abilities
• Expertise in specific areas like social media management or data entry

By showcasing your most relevant skills upfront, you'll quickly demonstrate your qualifications to potential employers. Avoid generic or irrelevant skills that don't directly apply to virtual assistant roles.

Results-driven virtual assistant with 5+ years of experience supporting remote teams. Skilled in project management, social media marketing, and data analysis. Proficient in Asana, Hootsuite, and Microsoft Office. Proven track record of improving efficiency and streamlining processes for clients across various industries.

2. Quantify your achievements and impact

To make your virtual assistant resume summary more impactful, include specific achievements and quantify your results whenever possible. Hiring managers love seeing concrete examples of how you've driven success in previous roles. Compare the following examples:

• Experienced virtual assistant skilled in administrative tasks and project management

While this summary mentions relevant skills, it doesn't provide any context around the candidate's actual impact. Instead, try quantifying your achievements like this:

• Experienced virtual assistant who has supported 15+ clients across 8 industries. Implemented project management system that increased team efficiency by 20%.

By including specific numbers and results, you give employers a clearer picture of the value you can bring to their organization. When possible, showcase achievements that are most relevant to the virtual assistant job you're targeting.

  Experience

Your work experience section is the most important part of your resume. It's where you show hiring managers what you've accomplished in your career and how you can help their company succeed. Use these tips to write a work experience section that will get you hired as a virtual assistant.

1. Highlight your most relevant virtual assistant experience

When listing your work experience, put your most relevant virtual assistant jobs first. These should be positions where you provided administrative support, managed schedules, handled customer inquiries, or performed other duties commonly required of VAs.

For example, instead of a generic description like this:

• Answered phones and responded to customer emails
• Managed executive's calendar and scheduled meetings

Provide more specific details that show the scope of your responsibilities and the results you achieved:

• Managed busy executive's calendar, scheduling an average of 15 meetings per week and coordinating with high-level clients and partners
• Responded to 50+ customer inquiries daily via phone and email, resolving issues and answering questions to maintain a high customer satisfaction rating

Not sure if your resume highlights your most relevant experience? Try our free Targeted Resume tool. It scans your resume and compares it to a job description, identifying the most important keywords to include.

2. Use strong, specific action verbs

When describing your virtual assistant experience, start each bullet point with a strong action verb that shows what you did. Use words that are specific to administrative support and managing business operations, such as:

• Coordinated
• Facilitated
• Streamlined

Avoid overused, generic verbs like "Helped with..." or "Responsible for...". These don't give hiring managers a clear picture of your actual contributions.

After drafting your work experience section, paste your resume into our free Score My Resume tool. It will assess how effectively you've used action verbs and provide suggestions for improvement.

3. Showcase your impact with numbers and metrics

Whenever possible, quantify your achievements with numbers or metrics. This helps hiring managers understand the scope of your responsibilities and the impact of your work. For example:

• Implemented a new filing system that reduced time spent searching for documents by 50%
• Processed an average of 25 expense reports per week, ensuring timely reimbursement for employees
• Managed travel arrangements for a 10-person executive team, booking over 75 flights and hotel stays per quarter

If you don't have access to exact numbers, use estimates or ranges:

• Drafted 7-10 business letters per week on behalf of CEO
• Managed a budget of approximately $5,000 per month for office supplies and vendor contracts

Numbers catch a hiring manager's eye and make your accomplishments more memorable. Go through each of your work experience bullet points and ask yourself, "How can I add a number here to show my results more clearly?"

4. Highlight promotions and increased responsibilities

If you've been promoted or taken on more responsibilities in your past jobs, make sure to showcase that in your work experience section. This demonstrates your ability to succeed and grow in a role. You can show promotions by listing your job titles separately:

Administrative Assistant ACME Corporation, May 2018 - June 2020 Executive Assistant to the CEO ACME Corporation, June 2020 - Present

Or you can call out a promotion in your bullet points:

• Promoted from Administrative Assistant to Executive Assistant after demonstrating exceptional organizational skills and attention to detail
• Took on additional responsibilities including managing CEO's calendar and serving as primary liaison with board members

If you have a strong career trajectory, consider bolding your job titles to make them stand out. This will catch the hiring manager's eye and highlight your career progression.

  Education

Your education section is a key part of your resume for virtual assistant jobs. It shows hiring managers your relevant training and knowledge. It's also a chance to highlight academic achievements. Here's how to write an effective education section on your virtual assistant resume.

1. Put education at the top if you're a recent grad

If you graduated within the last 1-2 years, place your education section above your work experience. This is because your degree is likely your strongest qualification at this stage in your career.

Include the following details for each degree:

• Name of school
• Location of school
• Name of degree
• Graduation year
• Relevant coursework, honors, or GPA over 3.5

Bachelor of Business Administration University of Texas at Austin, Austin, TX Graduated: May 2022 GPA: 3.7, Magna Cum Laude Relevant Coursework: Business Communications, Project Management, Marketing

2. Keep the education section short if you have 5+ years of experience

If you're an experienced professional, limit your education section to 1-2 lines with just the essentials:

• Bachelor of Arts in Communication, University of Southern California

Hiring managers will be more interested in your recent work accomplishments. Avoid listing:

• Graduation year, to prevent age discrimination
• Coursework, honors or GPA from many years ago
• High school diploma once you have a degree

3. Add certifications to showcase specialized skills

Virtual assistants can boost their qualifications by earning certifications in key areas like:

• Social media marketing
• Bookkeeping and accounting
• Project management
• Specific software programs

You can list certifications in your education section or in a separate "Certifications" section. Be sure to include the full name of the certification and the issuing organization.

Certifications: Certified Administrative Professional (CAP), International Association of Administrative Professionals Advanced Google Analytics, Google

Action Verbs For Virtual Assistant Resumes

Strong action verbs tell a recruiter your role in a specific task. Virtual assistant resumes should use action verbs that are relevant to virtual assistant tasks. Action verbs like "Coordinated", "Organised" or “Contacted" are examples of strong action verbs that can be used by a virtual assistant.

• Established
• Transcribed

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Virtual Assistant Resumes

Skills for virtual assistant resumes.

A virtual assistant is a multi-functional position. When we speak of skills, most importantly, you will want to list communication skills as well as tools and software you are experienced with.

Here is a list of skills you would expect to see in a virtual assistant’s resume. Add those that you are experienced with to your resume to impress recruiters.

• Executive Administrative Assistance
• Administrative Assistance
• Customer Service
• Microsoft Access
• Strategic Planning
• Business Strategy
• Event Planning
• Business Planning
• Company Secretarial Work
• Office Administration
• Marketing Strategy
• Social Media
• Administration
• Meeting Scheduling
• Community Outreach
• Nonprofit Organizations
• Adobe Photoshop
• Film Production
• Event Management
• Fundraising
• Higher Education

How To Write Your Skills Section On a Virtual Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Virtual Assistant Resumes

This word cloud highlights the important keywords that appear on Virtual Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Other administrative resumes.

Human Resources (HR)

Warehouse Manager

• Customer Service Resume Guide

Virtual Assistant Resume Guide

• Administrative Assistant Resume Guide
• Executive Assistant Resume Guide
• Office Manager Resume Guide
• Research Assistant Resume Guide
• Customer Success Resume Guide
• Back Office Resume Guide
• Inventory Manager Resume Guide
• Desktop Support Resume Guide
• Loan Processor Resume Guide
• Warehouse Manager Resume Guide
• Fundraising Resume Guide
• Service Desk Resume Guide
• Help Desk Resume Guide
• Administrative Coordinator Resume Guide
• Administration Resume Guide
• Scheduling Resume Guide
• Gig Economy Resume Guide
• Project Administrator Resume Guide
• Facilities Resume Guide
• Revenue Cycle Resume Guide
• Virtual Assistant Resume Example
• Entry-Level Virtual Assistant Resume Example
• Freelance Virtual Assistant Resume Example
• Virtual Administrative Assistant Resume Example
• Sales and Marketing Virtual Assistant Resume Example
• Tips for Virtual Assistant Resumes
• Skills and Keywords to Add
• All Resume Examples
• Virtual Assistant CV Examples
• Virtual Assistant Cover Letter
• Virtual Assistant Interview Guide
• Explore Alternative and Similar Careers

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Virtual Assistant Resume: Complete Examples [+Pro Tips]

You’re your boss's right hand – his watch, the calendar, and the diary.Without you, the whole operation would become inefficient. You’re taking half the work from your CEO’s workload and completing them with perfection so that they can focus on the strategies to grow the business.

All resume examples in this guide

Virtual Assistant Resume Example

Christina Caroline

Virtual Assistant [email protected] (234)763-2462

Professional summary

A dedicated virtual assistant with over 5 years of experience in secretarial and office administration seeks to join TED Corporation to manage the CEO’s calendar. I have worked as a VA to a CEO of a $30M startup tech firm freeing up 30% more time for him every month.

Work experience

Aug 2019 to Present Space Digital Virtual Assistant to CEO

• Managed CEO’s calendar scheduling meetings and setting up daily task reminders
• Communicated with 20+ designers, developers, and project managers on the work progress and created summarized reports for the CEO
• Read CEOs email box and replied to the emails – briefed him daily on important information
• Administered Space Digital official Twitter and LinkedIn accounts creating and managing content – worked with content creators to come up with relevant content ideas ‍

Freelance experience

June 2020 - Nov 2020 Craft Eye Solutions Administrative consultant

• Developed a general administration strategy for the startup
• Trained 12+ staff on tools for better communication in the organization
• The initial 3 months contract was extended to 6 months ‍

Bachelor’s degree in Business Administration, 2015-2018 University of California, CA

• Business strategy
• Digital marketing
• General administration ‍
• Social media savvy
• Microsoft Word
• Organizational skills
• Clear communication
• Time management ‍

To communicate you have what it takes to become a virtual assistant, you need a professional virtual assistant resume .

Is it that important?

As this is a remote position, recruiters receive hundreds of resumes for a well-paid virtual assistant jobs from around the world – the right job will give you the flexibility of working from anywhere in the world.

Your resume needs to be impressive from its look to its content if you want to stand out. This article has everything you need to land a well-paid virtual assistant job.

• Complete virtual assistant resume examples and templates
• A guide to picking the right format and layout to create your resume
• Examples to write each section of your VA resume
• Pro Tips to make your application stand out

If you’ve already found the perfect job, don’t wait till the last moment – use one of our ready-to-fill resume templates to create your resume in less than 10 minutes.

Here’re some more illustrations of similar articles that you could refer to get inspiration from👇

• Secretary resume
• Administrative assistant resume
• Data entry resume
• Office assistant resume
• Sales assistant resume
• Customer service resume
• Administrative coordinator

Plan Your Work – Work Your Plan

As a VA, your work should be well-organized and the recruiter will judge you based on your application.

Though your major is not in HR, they will expect you to have an understanding of modern resume writing – you’ll get to shortlist and recruit people as part of your job. Therefore, your resume itself is demonstrating your skills. You can’t compromise its quality whatsoever.

Modern resume writing starts with a little bit of planning. This simplifies the process of writing and reading the resume.

You’ll realize this is the same way you manage complex administration work of CEOs – plan the work – work the plan.

In resume writing, we should define the layout of our resume followed by the format. Then we should pick the right template.

Virtual Assistant Resume Layout

The resume layout is a list of sections and subsections that we’re going to write on the resume. Having defined the layout first makes it easy for us to prepare the information – also, we don’t miss any important information.

For a virtual assistant resume, we recommend the following layout:

• Header: name and contact information.
• Professional summary.
• Work Experience.
• Freelance experience.
• Additional sections (certificates, languages, and interests).

The Right Resume format for Virtual Assistants

The format of a resume defines the order in which you put together the information in each section. Simply put, you could write the information from their importance or you could order them based on the years.

There’re 3 standard resume formats in use:

• The functional (skill-based) format : In your experience section, you should list your key skills and provide examples where you demonstrated those in your work – mostly suited for freelance and project-based work.
• Reverse chronological order (traditional) format : Here you should list your most recent experience first – list the rest of the experience based on the years.
• Combination format : This is a combination of the above two formats.

For a virtual assistant resume, we recommend you to use the reverse chronological resume format. However, if you have freelance or project-based experience, you could use a combination format.

Remember, the one who read your resume is a busy person and that’s why they’re looking for someone like you – don’t waste their time – make the important information readily available for them to decide on your application. A good layout and a format help that too.

A Killer VA Resume Template

As a VA, you might have worked on many document templates for multiple clients – a resume template does the same purpose – it defines the general appearance of your resume.

The significance of this is that it creates the first impression for the hiring managers.

If you’re one of the pro users of MSOffice, you could create your own template without hassle. However, we have created plenty of professional resume templates suitable for virtual assistants, administrative assistants, and secretaries. You could check them out here .

A great resume template should:

• Have a color theme that matches the personality of the candidate.
• Have consistent fonts, font colors, and sizes for headings, subheadings, and texts.
• Have consistent margins from all sides.
• Be able to fit more information on the resume while maintaining clarity.

Start Your Virtual Assistant Resume with the Header

Your VA resume should start with the header. A resume header consists of the applicant's name and contact information. This is the first part of your resume the hiring manager reads. In fact, they only read your name.

Most VA candidates get this section right – with a few exceptions that we have mentioned👇

A good & a bad header

Virtual assistant

(234)456-2784

Virtual Assistant

11, main street, apt 407,

Washington DC,

A good and a bad resume header is subjective – we define a good header as one that tells the hiring manager who you are and how to contact you. Any header that doesn’t serve this purpose is a bad header.

• Make your name bigger than all other texts.
• Put the right job title as in the job advertisement.
• Put your personal email address and mobile number.
• Include a link to your LinkedIn profile if that’s where you’re professionally active.
• Do not include your physical address.

Hook the Reader with an Outstanding Professional Summary

Do the elevator test!

If you met the potential employer in an elevator where you have 30 seconds to describe yourself, what would be the two sentences you would use – that’s basically your professional summary.

As that 30 seconds on the elevator could lead to an hour-long meeting, the right resume summary would hook the reader to read it in full and call you for a meeting.

A professional summary should consist of about 2 short sentences: where the first sentence describes your experience, key skills, and the passion to join the new team and the second sentence should explain how you excelled in your previous work.

Entry-level candidates could consider writing a virtual assistant resume objective highlighting your enthusiasm for joining the company as a VA.

Here’re a few tips to write a great professional summary:

• Answer the dominant questions of the employer. Most CEOs need to free up their time from less value-adding activities. Tell them how you did it.
• Use numbers to add credibility.
• Add relevant keywords.

Example professional summary

A passionate virtual assistant with over 6 years of experience in administrative and organizational support seeks to join The Synergy Tech to provide exceptional customer service. In my previous job as a VA handled multiple clients for a B2B tech company creating the link between all customer-facing departments – generating over $200,000 in annual sales.

A passionate candidate with 5 years of experience in administrative support seeks a virtual assistant position

Example objective summary

An aspiring virtual assistant with experience in providing high quality customer service for technology-based products seeks to join AMD Technologies to assist the management in daily administrative and client handling tasks saving them more time for strategic business functions.

A dedicated candidate who previously worked as a customer relationship executive in an ERP company seeks to become a virtual assistant in a reputed company.

Demonstrate Your Virtual Assistant Experience

CEOs don’t have time to teach you how to do your job – they’re looking for candidates who can work with minimum guidance. Therefore, whether you’ve worked as a virtual assistant or not, you should write an extensive work experience section on the RELEVANT experience.

We’ve given you two examples of experienced and entry-level virtual assistants.

Let’s say you don’t possess any virtual assistant experience – still, you can apply for VA jobs.

Working as a virtual assistant is a comparatively new progression in the job market. Previously, CEOs hired secretaries, administrative assistants, and personal assistants (PA) to support their work. If you’ve worked in any of these positions or happened to work in administration, you could turn that into a killer experience section. Refer to our examples and use a similar writing style.

Experience Section for a Pro VA

Aug 2019 to Present

Intel Vision

• Carried out calendar management for the CEO
• Booked travel tickets and scheduled meetings
• Worked with other staff to meet deadlines
• Communicated with partners, clients, and suppliers
• Booked travel and accommodation for the management for travels in Europe, Asia, and the Middle East – managed an annual budget of $120,000
• Managed CEO’s calendar scheduling meetings with staff and shareholders
• Worked as the VA to the CFO for 6 months until a full-time VA was assigned to her – I was praised for time management
• Introduced a Saas CRM system for inbound marketing which from the CEO’s words “revolutionized” the work in marketing, sales, and services

Most experienced virtual assistants get to work with C-level executives in different size companies. These CEOs delegate most of their team management and administrative tasks to the VAs.

Therefore, focus on demonstrating your leadership, team management, and delegation skills more often in your experience section.

Experience Section for an Entry-level VA

Aug 2021 to Present

• Hired freelance designers and developers
• Paid freelancers monthly
• Helped the CEO to free up his time
• Involved in content management on the website
• Worked with the founder and CEO in developing a content strategy for the brand and planned on execution
• Maintained communication with over 15 freelance designers and developers in creating website content and developments
• Advertised, shortlisted, and hired over 10 freelancers – scheduled final interviews with the CEO
• Helped the CEO to free up his time on administrative functions and focus on strategic growth – 35% monthly time saving

Most entry-level virtual assistants are hired by solopreneurs. The work you’ll get would be more technical such as managing CMS platforms, sending emails, and managing social media platforms could be part of your work. You’ll also get to hire and work with other freelancers.

In such incidents, you should focus your experience around skills such as team building, recruitment, and other relevant technical skills.

Does Your Freelance Experience Make a Difference?

There’s no doubt that most VAs are freelancers – some of their work lasts a couple of weeks or months. Can you include them on your resume?

Of course! Freelance experience demonstrates your ability to handle multiple projects at the same time. Also, freelancers are typically exposed to different industries and niches making them invaluable to VA positions.

Here’s how to list your freelance experience:

The virtual assistant to the CEO Founder, 2019-2020 (4 months)

• Carried out the total recruitment process- hired 6 freelancers and 2 full-time developers.
• Assisted CEO in scheduling meetings with potential investors and partners – received $2M seed funding after rounds of meetings.
• Setup the tools and systems required for cross-team communication.

Virtual assistant, 2020 (2 months)

• Developed the company’s social media content plan for the next 6 months.
• Worked with the content team to conceptualize content ideas and coordinated from writing drafts to publishing.
• Created analytics reports for the management decisions.

Your Academic Background Matters

Your academic background matters to a remote job more than it matters to a physical job.

Because that’s a legit way for the recruiter to know you’re smart and you have the qualifications. A bachelor’s degree or a Master’s qualification would be ideal.

Some virtual assistant job descriptions highlight the type of academic qualifications they expect from the candidates – even if they don’t, you should include them in a separate section on the resume.

Start the education section with your highest qualification – use a consistent format highlighting the type of degree, institution, years of graduation, and any other relevant information.

2019-2023 (Expected in Nov 2023)

Columbia University, NY

• Marketing and branding
• Management reporting

Diploma in Office Administration

Project management Institute, NY

• General administration
• Virtual business management
• Talent acquisition

The Most In-Demand Skills for Virtual Assistants

We know you could easily write a list on a full page with your virtual assistant skills – that’s how many skills you should possess to become a productive VA.

However, each job is different – the requirements of each CEO are different. If your resume does not address the right virtual assistant skills required to perform the particular job you’re applying for, your resume falls into the same 95% of resumes that goes to virtual trash.

There’re two types of skills a virtual assistant should put on their resume:

Your resume skills section should have 4 to 6 key skills required for the job. Identify the right skills by reading the job advertisement – focus on the type of skills the recruiter expects from an ideal candidate and be that candidate.

Soft Skills for Virtual Assistants

• Multitasking
• Communication skills
• Interpersonal skills
• Reliability & resourcefulness
• Leadership skills
• Accountability
• Analytical skills
• Critical thinking
• Attention to detail
• Time management
• Presentation skills
• Problem-solving

Hard Skills and Tools for Virtual Assistants

• Project management
• Editing & proofreading articles and legal documents
• Microsoft Office Suite
• Typing speed (wpm)
• Experience in CRMs
• Business planning
• Performing market research
• Event planning
• Social media accounts management
• Transcription services
• Adobe creative suite
• Zoom, Microsoft team, Google Meets, and similar communication software
• Slack, Airtable
• WordPress Content Management
• Google documents

Additional sections for Virtual Assistant Resumes

We’re writing a virtual assistant resume that is better than 95% of the other CVs.

How do we do that?

By including key information that most candidates ignore.

One way is to put a couple of small additional sections to make the hiring manager confident about their decision of shortlisting your resume.

Why small sections when we could include this information under the main sections?

• Small sections easily catch the hiring manager's eye.
• You could include a range of information under different headings.

Therefore, pick the right additional sections for your VA resume to make it stand out.

Here’re some example sections:

• Computer skills & certifications
• Extracurricular activities
• Freelance work

Computing Skills & Certifications

It’s now easier than ever to get certified with globally recognized qualifications.

Both career-specific certificates and IT skill certificates would add value to your profile as a VA.

Most certifications are free and you can complete them online. Here’re some powerful certifications you should consider including in your resume:

• Microsoft Office Specialist Certification (MOS)
• Certified Associate in Project Management (CAPM) by the Project Management Institute
• HR Certified Professional by The International Public Management Association for Human Resources (IPMA-HR)
• Talent Management Practitioner Certificate by the Talent Management Institute
• Hubspot Content Marketing Certification
• Google Analytics IQ Certification
• Google Digital Garage: Fundamental of Digital Marketing
• Hootsuite Social Marketing Certification
• Hubspot Inbound Marketing Certification

Check out our complete guide to list certifications on your resume with tons of examples for different professions here .

Your language proficiency would be something of interest to the hiring manager. For example, if you are fluent in both English and German, you would have a better chance of getting a job as a VA to a German-speaking manager. Of course, you could demand higher pay.

Your language skills could be nicely presented on your resume with one of our resume templates.

State the level of fluency in each language for the recruiter to have a clear idea.

English Native

Japanese Full working proficiency

French Limited working proficiency

Before writing your interests section, go through the website of the company you apply for – check what are their values, beliefs, and purpose – some companies have strictly defined the type of employees they’re hiring and this applies to freelancers as well.

For example, some companies promote remote work and hire people who work from different destinations in the world while traveling – some companies hire people who believe that the future is Metaverse and crypto.

If you have the same interests your potential employer values the most, your interests section could get you the job.

Tips to Improve Your Virtual Assistant Resume

Apart from the tips we shared throughout the article, here’re some final notes to stand out:

• Proofread your resume before sending it through – use a tool like Grammarly to check accuracy.
• If you don’t have the experience they’re looking for, it’s not your mistake – but if you don’t have the key certifications required, it’s your mistake – so acquire them before applying.
• Tailor your resume to each job – research the company and the industry to see what their ideal candidate would look like – be that candidate.
• Structure your resume sections effectively using a professional resume template with multiple columns.

Key Takeaways: Writing a Winning VA Resume

• Start your VA resume with the header.
• Write a powerful professional summary to hook the reader.
• Your VA experience section is the critical element on your resume – take more time to optimize it.
• Use a consistent format to write your education section – more qualified candidates have more chance of getting high-paid jobs.
• List both soft skills and hard skills – read the ob description to pick what skills to write.
• Use the additional sections such as skills certifications, languages, and interests to create a pleasant surprise for the hiring manager.

Complement Your Resume with a Cover Letter

In most virtual assistant jobs, you’ll be asked to submit a cover letter along with your resume. In some cases, the cover letter is optional – therefore, most candidates skip it. However, if you’re serious about the position, you should write a killer cover letter that should be tailored to the job.

Writing a cover letter is no magic. It would be an extension of your professional summary. Keep your virtual assistant cover letter to about 3 short paragraphs.

In the first paragraph, state the reason why they should hire you – how you could solve the most troubling issues the employer is facing.

In the second paragraph, demonstrate how you solved those problems for your previous clients and employers – give examples with figures.

In the final paragraph, state your interest to join their team – give reasons as to why you’re particularly interested in the company.

When you’re applying for multiple jobs, creating cover letters for each position would be unmanageable. Our resume builder has a cover letter creating functionality in which you could easily create a perfect cover letter with the same template you used for the resume – easy to tailor saving you hours of your time.

How do you make a Virtual Assistant resume with no experience?

Most companies prefer to hire virtual assistants with solid working experience. However, the VA job description is not a unique one – it’s a combination of administrative jobs, secretary, personal assistant, and many more.

Read the VA job description and see whether your previous work experience aligns with the roles and responsibilities. In your experience section, focus on writing relevant achievements and accomplishments without just repeating the roles and responsibilities. Be specific about the details.

For example, if the virtual assistant job you’re applying for is a customer communication role, you could give examples from your sales job where you were providing exceptional customer service.

How to increase my chances of getting hired as a virtual assistant?

Here’s a list of ways to increase your chances of getting hired as a VA:

• Write an exceptional resume and a cover letter for the job.
• Check the relevant certifications you could acquire that add value to your position – start working on them.
• Research about the company at the CV writing stage and interview stage – you should have a clear idea of where the company and the industry are heading – their new projects – and the culture they promote.

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Virtual assistant Objectives & summaries

5 Virtual assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Virtual assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Virtual assistant resume summaries

Prolific and dedicated professional adept at providing remote administrative support and assistance to professionals to drive complex initiatives and administrative workflows to successful completion. Adept at leveraging critical thinking and troubleshooting skills to redefine structures and optimize office workflows.

Self-directed and high-performing Virtual Assistant with 7 years of experience in delivering administrative and customer service to a diverse clientele. Expertise in managing and executing multiple projects on time without sacrificing quality. Proactively communicates across all the levels of the organization to improve workflow and productivity.

Prolific administrative professional offering 6 years’ professional experience with a record of success in simultaneously virtually driving several administrative workflows to successful completion through proper document management protocols. Adept at troubleshooting administrative issues and evaluating work processes to identify points for improvement.

Virtual assistant resume objectives

Skilled administrative professional and virtual assistant, with over 6 years specialized experience in providing administrative support to top executives. Looking to secure a position within a fast-paced organization that allows for further career growth.

Prolific and meticulous virtual assistant, adept at anticipating the needs of professionals and managing busy schedules to maximize resources and improve outcomes. Looking to secure a position within a fast-paced organization that allows for further career growth.

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4 Virtual Assistant Resume Examples to Land You a Role in 2023

Virtual Assistants are great at multitasking, staying organized, and providing support. As a Virtual Assistant, your resume should be just like your work - efficient, organized, and tailored to the needs of the employer. In this guide, we'll review X Virtual Assistant resume examples to help you land your dream job.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Virtual Assistant Resumes:

• Manage emails and respond to inquiries
• Schedule and coordinate meetings, appointments, and travel arrangements
• Create and maintain filing systems
• Prepare and edit documents, presentations, and reports
• Research and compile data for projects
• Perform data entry and update databases
• Assist with social media management
• Create and manage spreadsheets
• Monitor and update website content
• Create and distribute newsletters
• Provide customer service support

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Virtual Assistant Resume Example:

• Managed and organized a high-volume email inbox, responding to over 100 inquiries per day with a 95% satisfaction rate from clients.
• Coordinated and scheduled over 50 meetings and appointments per week, ensuring all parties were informed and prepared for each meeting.
• Performed research and compiled data for a project that resulted in a 10% increase in website traffic and a 5% increase in social media engagement.
• Created and maintained a filing system for over 500 documents, resulting in a 30% reduction in time spent searching for files.
• Managed and updated website content, resulting in a 15% increase in website traffic and a 10% increase in customer engagement.
• Assisted with social media management, resulting in a 20% increase in followers and a 25% increase in engagement.
• Provided customer service support to over 500 clients, resulting in a 90% satisfaction rate and a 5% increase in customer retention.
• Created and distributed newsletters to over 1000 subscribers, resulting in a 15% increase in click-through rates and a 10% increase in conversions.
• Performed data entry and updated databases, resulting in a 20% increase in accuracy and a 15% reduction in errors.
• Email management
• Calendar management
• Meeting coordination
• Research and data compilation
• Document organization
• Website content management
• Social media management
• Customer service
• Newsletter creation and distribution
• Database management
• Time management
• Attention to detail
• Problem-solving
• Communication skills

Entry Level Virtual Assistant Resume Example:

• Managed and responded to over 100 daily emails and voicemails, resulting in a 95% customer satisfaction rate.
• Created and maintained a database of over 500 clients, streamlining communication and increasing efficiency by 20%.
• Assisted with website maintenance and updates, resulting in a 10% increase in website traffic and engagement.
• Scheduled and coordinated over 50 meetings and appointments, ensuring timely and efficient communication between team members and clients.
• Processed payments and invoices for over 100 clients, resulting in a 98% accuracy rate and timely payments.
• Assisted with social media account management, increasing engagement by 15% and reaching a wider audience.
• Researched and compiled data for monthly reports, resulting in a 25% increase in accuracy and efficiency.
• Created and maintained filing systems for over 500 documents, improving organization and accessibility by 30%.
• Assisted with customer inquiries and complaints, resulting in a 90% resolution rate and increased customer satisfaction.
• Email and voicemail management
• Database creation and maintenance
• Website maintenance and updates
• Scheduling and coordination
• Payment and invoice processing
• Social media account management
• Data research and compilation
• Filing system organization
• Customer service and complaint resolution
• Multitasking
• Problem-solving abilities
• Adaptability and flexibility

Freelance Virtual Assistant Resume Example:

• Managed and updated social media accounts for a client, resulting in a 25% increase in engagement and a 10% increase in followers within the first month.
• Created and managed a database for a client, streamlining their customer service inquiries and reducing response time by 50%.
• Assisted with the creation and management of a successful marketing campaign, resulting in a 15% increase in sales for the client.
• Scheduled and coordinated meetings for a busy executive, resulting in a 100% on-time attendance rate and improved productivity.
• Performed data entry tasks for a client, ensuring accuracy and efficiency in the process and reducing errors by 20%.
• Created and maintained filing systems for a client, improving organization and accessibility of important documents.
• Researched and compiled data for a client, providing valuable insights and recommendations for their business strategy.
• Updated and managed a client's website, resulting in a 30% increase in website traffic and a 20% increase in online sales.
• Prepared presentations and reports for a client, showcasing their business performance and contributing to their successful fundraising efforts.
• Database creation and management
• Marketing campaign creation and management
• File organization and maintenance
• Research and data analysis
• Website management and optimization
• Presentation and report preparation
• Customer service and communication
• Time management and prioritization
• Attention to detail and accuracy
• Project management
• Problem-solving and critical thinking

Beginner Virtual Assistant Resume Example:

• Managed email accounts for a team of 10, responding to inquiries within 24 hours and forwarding urgent emails to the appropriate team members, resulting in a 90% satisfaction rate from clients.
• Scheduled and coordinated meetings and appointments for a team of 15, ensuring all attendees were prepared and on time, resulting in a 95% attendance rate and a 20% increase in productivity.
• Created and maintained filing systems for a team of 20, ensuring all documents were organized and easily accessible, resulting in a 30% reduction in time spent searching for documents.
• Assisted with social media management for a startup, creating and scheduling posts on various platforms, resulting in a 25% increase in engagement and a 10% increase in followers.
• Created and managed content for a website, including blog posts and product descriptions, resulting in a 15% increase in website traffic and a 5% increase in sales.
• Assisted with customer service inquiries, responding to emails and calls within 24 hours, resulting in a 95% satisfaction rate from customers.
• Assisted with event planning and coordination for a non-profit organization, creating and managing project plans and timelines, resulting in a successful event with over 500 attendees and a 10% increase in donations.
• Researched and compiled data for reports, analyzing trends and presenting findings to the team, resulting in a 20% increase in data-driven decision making.
• Prepared presentations, spreadsheets, and documents for a team of 15, ensuring all materials were error-free and visually appealing, resulting in a 100% satisfaction rate from team members.
• Content creation and management
• Event planning and coordination
• Data research and analysis
• Presentation preparation
• Microsoft Office Suite proficiency

High Level Resume Tips for Virtual Assistants:

Must-have information for a virtual assistant resume:.

Here are the essential sections that should exist in an Virtual Assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other Virtual Assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Virtual Assistants:

Virtual assistant resume headline examples:, strong headlines.

• Highly-organized Virtual Assistant with 5+ years of experience in managing busy executives' calendars and travel arrangements
• Proactive Virtual Assistant with a talent for anticipating needs and streamlining processes, resulting in a 20% increase in productivity for clients
• Tech-savvy Virtual Assistant with expertise in various software and tools, including project management software, CRM systems, and social media platforms

Why these are strong:

• These resume headlines are impactful for Virtual Assistants as they highlight key skills and experiences that are relevant to their roles. The first headline emphasizes the candidate's organizational skills and experience in managing busy executives' schedules. The second headline showcases the candidate's proactive approach and ability to increase productivity for clients. Finally, the third headline highlights the candidate's tech-savviness and expertise in various software and tools, which are crucial factors that hiring managers look for in Virtual Assistants.

Weak Headlines

• Virtual Assistant with Administrative Skills
• Experienced Virtual Assistant with Excellent Communication
• Detail-Oriented Virtual Assistant with Organizational Skills

Why these are weak:

• These resume headlines need improvement for Virtual Assistants as they lack specificity and fail to highlight the unique value or accomplishments that the candidates bring to the table. The first headline is too general and doesn't mention any specific administrative tasks or software the candidate is proficient in. The second headline mentions experience and communication skills, but doesn't provide any context or results, such as improved client satisfaction or increased productivity. The third headline mentions being detail-oriented and organized, but doesn't showcase any measurable achievements or certifications that could strengthen the candidate's profile.

Writing an Exceptional Virtual Assistant Resume Summary:

Virtual assistant resume summary examples:, strong summaries.

• Highly organized Virtual Assistant with 5 years of experience supporting C-level executives in fast-paced environments. Skilled in managing calendars, booking travel arrangements, and coordinating meetings, resulting in increased productivity and efficiency. Proven ability to handle confidential information with discretion and professionalism.
• Tech-savvy Virtual Assistant with expertise in various software and tools, including Microsoft Office, Google Suite, and project management platforms. Strong communication skills and experience working remotely with clients across different time zones. Able to multitask and prioritize tasks effectively, resulting in timely completion of projects and high client satisfaction.
• Detail-oriented Virtual Assistant with a background in customer service and sales. Proficient in data entry, research, and social media management. Demonstrated ability to anticipate clients' needs and provide exceptional support, resulting in increased customer retention and referrals.
• These resume summaries are strong for Virtual Assistants as they highlight the candidates' relevant skills, experience, and achievements. The first summary emphasizes the candidate's ability to support high-level executives and handle confidential information with professionalism. The second summary showcases the candidate's technical skills and experience working remotely, making them highly adaptable to different work environments. Lastly, the third summary demonstrates the candidate's customer service skills and ability to anticipate clients' needs, making them a valuable asset to any team.

Weak Summaries

• Virtual Assistant with experience in administrative tasks and customer service, seeking a new opportunity to utilize my skills and grow in a challenging environment.
• Experienced Virtual Assistant with proficiency in Microsoft Office and communication skills, looking for a position where I can assist in daily operations and provide support to executives.
• Virtual Assistant with a focus on organization and time management, committed to providing excellent service and ensuring client satisfaction.
• These resume summaries need improvement for Virtual Assistants as they lack specific details on the candidate's accomplishments, skills, and areas of expertise. The first summary is too general and doesn't mention any particular tasks or industries that the candidate has experience in. The second summary mentions proficiency in Microsoft Office and communication skills, but doesn't provide any examples of how the candidate has used these skills to benefit previous employers. The third summary mentions a focus on organization and time management, but doesn't provide any quantifiable results or details on how the candidate has improved these areas for previous clients.

Resume Objective Examples for Virtual Assistants:

Strong objectives.

• Detail-oriented and highly organized Virtual Assistant with a passion for streamlining processes and providing exceptional administrative support, seeking a position to utilize my skills in calendar management, email correspondence, and project coordination to contribute to the success of a growing business.
• Recent college graduate with a degree in Business Administration and experience in customer service, seeking an entry-level Virtual Assistant position to apply my knowledge of office procedures, data entry, and social media management to support the day-to-day operations of a dynamic organization.
• Goal-driven and proactive Virtual Assistant with a background in event planning and project management, seeking a position to leverage my skills in vendor coordination, budget tracking, and client communication to provide top-notch administrative support and contribute to the growth of a forward-thinking company.
• These resume objectives are strong for up and coming Virtual Assistants because they showcase the candidates' relevant skills, education, and experience, while also highlighting their eagerness to learn and contribute to the success of the organization. The first objective emphasizes the candidate's attention to detail and organizational skills, which are important attributes for a Virtual Assistant. The second objective showcases the candidate's educational background and customer service experience, demonstrating a strong foundation for success in the role. Lastly, the third objective highlights the candidate's experience in event planning and project management, making them a promising fit for a Virtual Assistant position where they can further develop their skills and contribute to the company's growth.

Weak Objectives

• Seeking a Virtual Assistant position where I can utilize my skills and gain experience in the field.
• Aspiring Virtual Assistant with some administrative experience, looking to develop my career in the remote work industry.
• Recent graduate with a background in communication and organization, interested in a Virtual Assistant role to learn more about remote work.
• These resume objectives need improvement for up and coming Virtual Assistants because they lack specificity and don't effectively showcase the unique value or skills the candidates possess. The first objective is generic and doesn't provide any information about the candidate's background, passion, or relevant experience. The second objective hints at some administrative experience, but it doesn't mention any specific achievements, education, or industries the candidate is interested in. The third objective, although it mentions a background in communication and organization, doesn't elaborate on the candidate's expertise, skills, or any particular area of virtual assistance they are passionate about, which would make their profile more appealing to potential employers.

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• Highlight your ability to manage multiple tasks and priorities simultaneously, showcasing your time management and organizational skills.
• Emphasize your communication skills, including your ability to effectively communicate with clients and team members, and your proficiency in various communication tools and platforms.
• Demonstrate your problem-solving skills by providing examples of how you have resolved issues for clients or improved processes for your team.
• Showcase your adaptability and flexibility, highlighting your ability to work in a fast-paced and ever-changing environment.
• Mention any experience you have with project management tools, such as Asana or Trello, and your ability to manage projects from start to finish.
• Highlight any experience you have with customer service, including your ability to handle customer inquiries and complaints.
• Lastly, ensure that your language is clear and concise, avoiding any industry jargon or technical terms that may not be familiar to hiring managers.

Example Work Experiences for Virtual Assistants:

Strong experiences.

Managed and maintained executive calendars, scheduling appointments and meetings, and ensuring timely follow-up on action items.

Coordinated travel arrangements, including booking flights, hotels, and ground transportation, and managing travel itineraries for executives.

Conducted research and prepared reports on industry trends, competitor analysis, and market insights to support executive decision-making.

Provided administrative support to multiple executives, including managing email correspondence, drafting and editing documents, and organizing files and records.

Assisted with event planning and coordination, including managing guest lists, coordinating vendors, and ensuring seamless execution of events.

Managed social media accounts and online presence for executives, creating and curating content and engaging with followers.

• These work experiences are strong because they demonstrate a range of skills and responsibilities that are essential for a successful Virtual Assistant. From managing calendars and travel arrangements to conducting research and providing administrative support, these examples showcase the candidate's ability to handle multiple tasks and responsibilities with efficiency and attention to detail. Additionally, the experience in event planning and social media management highlights the candidate's versatility and adaptability in supporting executives in various areas of their business.

Weak Experiences

Managed email and calendar for multiple executives, scheduling meetings and responding to inquiries.

Assisted with data entry and organization of client information in CRM system.

Conducted research and compiled reports on industry trends and competitors.

Provided administrative support to team members, including scheduling appointments and managing travel arrangements.

Assisted with social media management, creating and scheduling posts across various platforms.

Conducted basic bookkeeping tasks, such as invoicing and tracking expenses.

• These work experiences are weak because they lack specificity, quantifiable results, and strong action verbs. They provide generic descriptions of tasks performed without showcasing the impact of the individual's work or the benefits brought to the company. To improve these bullet points, the candidate should focus on incorporating metrics to highlight their achievements, using more powerful action verbs, and providing clear context that demonstrates their leadership qualities and direct contributions to successful outcomes.

Top Skills & Keywords for Virtual Assistant Resumes:

Top hard & soft skills for virtual assistants, hard skills.

• Calendar Management
• Email Management
• Travel Arrangements
• Social Media Management
• Customer Service
• Research and Analysis
• Project Management
• Administrative Support
• Bookkeeping and Accounting
• Event Planning
• Technical Skills (such as proficiency in Microsoft Office or Google Suite)

Soft Skills

• Communication and Interpersonal Skills
• Time Management and Prioritization
• Attention to Detail and Accuracy
• Organization and Planning
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Empathy and Customer Service
• Multitasking and Efficiency
• Active Listening and Feedback Incorporation
• Professionalism and Work Ethic
• Tech Savviness and Digital Literacy
• Confidentiality and Trustworthiness

Go Above & Beyond with a Virtual Assistant Cover Letter

Virtual assistant cover letter example: (based on resume).

Dear Hiring Manager at Company Name,

I am excited to apply for the Virtual Assistant position at your company. With my extensive experience in managing high-volume email inboxes, coordinating meetings and appointments, and performing research and data analysis, I am confident that I can provide exceptional support to your team.

In my previous role, I managed and organized a high-volume email inbox, responding to over 100 inquiries per day with a 95% satisfaction rate from clients. I also coordinated and scheduled over 50 meetings and appointments per week, ensuring all parties were informed and prepared for each meeting. Additionally, I performed research and compiled data for a project that resulted in a 10% increase in website traffic and a 5% increase in social media engagement.

I have also created and maintained a filing system for over 500 documents, resulting in a 30% reduction in time spent searching for files. I managed and updated website content, resulting in a 15% increase in website traffic and a 10% increase in customer engagement. Furthermore, I assisted with social media management, resulting in a 20% increase in followers and a 25% increase in engagement.

In my previous role, I provided customer service support to over 500 clients, resulting in a 90% satisfaction rate and a 5% increase in customer retention. I also created and distributed newsletters to over 1000 subscribers, resulting in a 15% increase in click-through rates and a 10% increase in conversions. Additionally, I performed data entry and updated databases, resulting in a 20% increase in accuracy and a 15% reduction in errors.

I am confident that my skills and experience make me a strong candidate for this position. I am highly organized, detail-oriented, and able to work independently. I am also proficient in Microsoft Office, Google Suite, and various project management tools.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

As a Virtual Assistant, you understand the importance of attention to detail and going above and beyond to exceed your clients' expectations. Similarly, pairing your resume with a well-crafted cover letter can give you a significant advantage over other applicants and increase your chances of landing an interview. A cover letter is an extension of your resume, an opportunity to showcase your skills and experience in a more personalized way. Contrary to common belief, crafting a compelling cover letter doesn't have to be a daunting task, and the benefits far outweigh the effort required.

Here are some compelling reasons for submitting a cover letter as a Virtual Assistant:

• Personalize your application and showcase your genuine interest in the company and role
• Highlight your unique skills and experience that align with the specific job requirements
• Communicate your understanding of the company's needs and how you can provide value as a Virtual Assistant
• Share success stories and achievements that couldn't be accommodated in your resume, such as how you have helped clients achieve their goals
• Demonstrate your exceptional writing and communication skills, which are essential for Virtual Assistants
• Differentiate yourself from other applicants who might have opted not to submit a cover letter

In summary, a cover letter is an excellent opportunity for Virtual Assistants to showcase their skills and experience in a more personalized way. It can help you stand out from other applicants and increase your chances of landing an interview. So, don't hesitate to go the extra mile and submit a tailored cover letter along with your resume.

Resume FAQs for Virtual Assistants:

How long should i make my virtual assistant resume.

A Virtual Assistant resume should ideally be one to two pages long. This length is sufficient to showcase your skills, experience, and qualifications without overwhelming potential clients or employers. As a Virtual Assistant, it's essential to highlight your relevant skills, such as administrative tasks, project management, customer service, and technical abilities, along with any industry-specific expertise you possess. Additionally, include a concise summary of your work experience, focusing on roles that demonstrate your ability to work remotely and manage tasks efficiently. Remember to keep your resume well-organized and easy to read, as this will help you make a strong impression on potential clients or employers.

What is the best way to format a Virtual Assistant resume?

The best way to format a Virtual Assistant resume is to make it clear, concise, and easy to read, while highlighting your relevant skills and experiences. Here are some tips for formatting a Virtual Assistant resume: 1. Choose a clean and professional layout: Use a simple font, such as Arial or Calibri, and keep the font size between 10 and 12 points. Use consistent formatting for headings, bullet points, and spacing throughout the document. 2. Start with a strong summary statement: Begin your resume with a brief summary statement that highlights your key skills and experiences as a Virtual Assistant. This should be tailored to the specific job you are applying for and should grab the reader's attention. 3. Emphasize your relevant skills: As a Virtual Assistant, you should have a variety of skills, such as communication, time management, and technical abilities. Create a dedicated skills section on your resume

Which Virtual Assistant skills are most important to highlight in a resume?

As a Virtual Assistant, it is important to highlight skills that showcase your ability to work remotely and independently, as well as your proficiency in various software and communication tools. Some important skills to highlight in a resume include: 1. Time management and organization: As a Virtual Assistant, you will be responsible for managing your own time and ensuring that tasks are completed on schedule. Highlight your ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. 2. Communication skills: As a remote worker, communication is key. Highlight your ability to communicate effectively through email, chat, and video conferencing, as well as your ability to listen actively and ask questions. 3. Technical skills: As a Virtual Assistant, you will be expected to use a variety of software and tools to complete tasks. Highlight your proficiency in tools such as Microsoft Office, Google Suite, project management software, and social media platforms. 4. Customer service skills: As a Virtual Assistant, you may be responsible for interacting with clients and customers. Highlight your ability to provide excellent customer service, handle complaints and inquiries, and maintain a positive attitude. 5. Problem-solving skills: As a Virtual Assistant, you may encounter unexpected challenges or obstacles. Highlight your ability to think creatively, troubleshoot problems

How should you write a resume if you have no experience as a Virtual Assistant?

If you have no experience as a Virtual Assistant, you can still create a strong resume by highlighting your transferable skills and relevant experiences. Here are some tips to help you get started: 1. Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your interest in becoming a Virtual Assistant and your willingness to learn and grow in the role. 2. Highlight your transferable skills: Even if you don't have direct experience as a Virtual Assistant, you may have transferable skills that are relevant to the role. For example, if you have experience in customer service, project management, or administrative support, be sure to highlight these skills on your resume. 3. Emphasize your education and training: If you have completed any relevant courses or training programs, be sure to include them on your resume. This can help demonstrate your commitment to learning and developing the skills necessary to succeed as a Virtual Assistant. 4. Include any relevant volunteer or freelance work: If you

Compare Your Virtual Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Virtual Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Virtual Assistants:

Virtual assistant resume example, entry level virtual assistant resume example, freelance virtual assistant resume example, beginner virtual assistant resume example, more resume guidance:.

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Virtual Assistant Resume Examples

Write here introduction….A great resume can open the door to a successful career, and virtual assistants are no exception to this. However, writing a resume for a virtual assistant role can be a daunting task. This guide will provide an overview of the key components for a great virtual assistant resume, with examples that can be used as a reference. Whether you are a recent graduate or an experienced professional, this guide will provide the tips and templates you need to create a standout virtual assistant resume.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

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Virtual Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

Passionate and dedicated Virtual Assistant with over 5 years of experience providing remote support services to international clients. Experienced in providing exceptional customer service, managing calendars, managing online accounts, and performing research. Adept at using various software programs and IT tools to complete projects. Possesses excellent communication and multitasking skills.

Core Skills :

• Customer service
• Calendar management
• Online account management
• Administrative support
• Project management
• Remote support
• Proficient in various software programs

Professional Experience : Virtual Assistant, ABC Solutions Ltd.

• Provide customer service to international clients
• Manage calendars, meetings and travel arrangements
• Manage online accounts such as email, cloud storage
• Assist in project management tasks such as research and data collection
• Provide remote support to clients in troubleshooting technical issues
• Communicate regularly with clients and maintain a positive customer relationship

Virtual Assistant, XYZ Solutions Ltd.

• Assisted in customer support services and handled customer inquiries
• Managed calendars and travel arrangements
• Managed various online accounts, including email and cloud storage accounts
• Assisted in project management tasks such as research and data collection
• Provided remote support to clients in troubleshooting technical issues
• Communicated regularly with clients and maintained a positive customer relationship

Education : Bachelor’s Degree in Computer Science, ABC University

• Completed coursework in project management, customer service, and IT tools

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Virtual Assistant Resume with No Experience

Dynamic and organized Virtual Assistant with excellent administrative and customer service skills. Demonstrated ability to follow instructions and efficiently complete tasks with a keen eye for detail. Extensive knowledge of Microsoft Office Suite and experience working in fast- paced environments.

• Experienced with Microsoft Office Suite
• Excellent organizational and multitasking abilities
• Highly detail- oriented
• Strong written and verbal communication skills
• Ability to work independently or as part of a team
• Able to effectively handle customer inquiries

Responsibilities :

• Providing administrative support to clients
• Organizing and maintaining files and records
• Completing data entry and other office tasks
• Managing customer inquiries via phone and email
• Researching and gathering information for projects
• Assisting with special projects as needed

Experience 0 Years

Level Junior

Education Bachelor’s

Virtual Assistant Resume with 2 Years of Experience

Highly experienced and organized Virtual Assistant with two years of experience providing support to a variety of clients. Proven track record in delivering quality service to meet client needs, with a strong background in customer service, data entry, and administrative support. Possesses excellent time management skills, able to juggle multiple tasks, and highly organized in meeting client deadlines.

• Time management
• Organizational skills
• Multi- tasking
• Communication
• Responded to customer emails in a timely manner
• Performed data entry tasks, such as entering customer orders into the database
• Assisted in the creation of documents, such as invoices, contracts and reports
• Managed customer accounts and handled customer inquiries
• Organized and maintained customer records
• Provided administrative support to the team, such as scheduling meetings, filing documents and preparing reports
• Performed research tasks, such as gathering data and compiling reports
• Assisted in the creation of marketing materials for promotional campaigns
• Provided customer service support, such as troubleshooting customer issues
• Assisted in the preparation of presentations, such as PowerPoints and video conferencing events.

Experience 2+ Years

Virtual Assistant Resume with 5 Years of Experience

An experienced Virtual Assistant with 5 years of experience in providing administrative, customer service and virtual assistance across a range of fields. Possesses exceptional interpersonal and communication skills, highly organized and knowledgeable of the latest technology and software to create a smooth work process. Demonstrated ability to prioritize tasks and manage time efficiently in a fast- paced environment.

• Customer Service
• Organizational Skills
• Document Creation and Management
• Technical Skills
• Provided administrative assistance to clients, including creating documents, scheduling meetings and managing emails.
• Assisted with customer service inquiries, providing efficient and friendly customer service.
• Managed data entry and database management, ensuring accuracy and efficiency.
• Organized and maintained client data, creating reports and tracking progress.
• Assisted with technical tasks such as website and software maintenance, troubleshooting and installation.

Experience 5+ Years

Level Senior

Virtual Assistant Resume with 7 Years of Experience

Highly organized and motivated Virtual Assistant with 7 years of experience providing administrative support services to a variety of clients in different industries. A self- starter with excellent communication, problem solving, and organizational skills. Proven ability to manage multiple projects simultaneously while maintaining focus on client satisfaction.

• Strong written and verbal communication
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team
• Professional and friendly customer service
• Excellent time management and organizational skills
• Data entry and document formatting
• Attention to detail
• Researched and compiled information for client reports
• Scheduled and coordinated meetings, conferences and client visits
• Created documents, spreadsheets, presentations and reports
• Managed client databases and maintained accurate records
• Answered client inquiries and responded to emails
• Managed project deadlines and tracked progress
• Processed payments and invoices
• Handled customer service issues and other administrative tasks

Experience 7+ Years

Virtual Assistant Resume with 10 Years of Experience

With a decade of experience in virtual assistant roles, I have a proven track record of successfully assisting clients with their administrative needs. I am adept at using MS Office Suite and CRM/ERP systems, and I am incredibly organized and efficient with complex tasks. My interpersonal skills and attention to detail make me a valuable asset to any organization. I am passionate about the work I do and thrive in fast- paced environments.

• MS Office Suite
• CRM/ERP Systems
• Interpersonal Skills
• Project Management
• Scheduling & Calendar Management
• Research & Analysis
• Communication & Presentation
• Problem Solving
• Data Entry & Database Management
• Managing customer relationships and handling customer inquiries via email and phone
• Drafting reports and proposals
• Assisting with project management
• Scheduling meetings, appointments and travel arrangements
• Managing databases and data entry tasks
• Conducting research and analysis
• Providing administrative support to staff
• Providing customer service and support
• Drafting and proofreading emails, documents and correspondence
• Creating presentations and documents using MS Office Suite
• Developing and maintaining filing systems

Experience 10+ Years

Level Senior Manager

Education Master’s

Virtual Assistant Resume with 15 Years of Experience

This highly experienced Virtual Assistant has over 15 years of experience providing efficient and reliable administrative and organizational support to a variety of clients. Possessing excellent communication and multitasking skills, this Virtual Assistant is capable of working with a range of technologies, programs, and systems, to ensure the highest level of service. With the strong ability to prioritize tasks and ensure deadlines are met, this Virtual Assistant is an invaluable asset to any team or organization.

• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite, Google Suite, and project management software
• Strong organizational and multitasking skills
• Ability to prioritize tasks and meet deadlines
• Knowledge of online research techniques
• Excellent customer service skills
• Manage emails, calendar appointments, and travel arrangements for clients
• Organize and maintain files and records
• Create and update presentations, reports, and other documents
• Provide customer service by responding to emails, phone calls, and other inquiries
• Research and compile data for reports
• Schedule and coordinate meetings, conference calls, and video conferences
• Assist with project management tasks and data entry
• Support other team members and departments as needed

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Virtual Assistant resume?

A Virtual Assistant resume should be comprehensive and highlight the skills necessary to succeed in the job. When crafting a resume, it’s important to include all relevant information. Here’s what to include in a Virtual Assistant resume:

• Personal Information: Make sure to provide your full name, address, phone number, and email address
• Summary: Write a short summary of your experience and skills that relate to the job position.
• Key Skills: List the skills that make you stand out from other Virtual Assistants, such as technical abilities, communication experience, etc.
• Experience: Detail any experience you have that is relevant to the job, including prior virtual assistant positions, customer service roles, or administrative assistance jobs.
• Education: Include any relevant educational history, such as college degrees or certifications.
• Certifications: List any certifications you have obtained related to the job, such as A+ certification or a coding class.
• Professional References: Include a list of professional references who can vouch for your work ethic and skills.
• Other Relevant Information: Include any other relevant information that could boost your chances of getting the job. This could include links to your personal website, portfolio, or social media profiles.

What is a good summary for a Virtual Assistant resume?

A good summary for a Virtual Assistant resume should emphasize the candidate’s ability to provide top-notch customer service, serve as a liaison between clients and vendors, and handle administrative tasks in a timely and accurate manner. It should also highlight the candidate’s technical skills, such as proficiency in software programs and web-based applications, as well as their knowledge of business processes and industry-specific terminology. The summary should also showcase the candidate’s expertise in problem solving and their ability to work independently and collaboratively. Finally, the summary should demonstrate the candidate’s commitment to the job and their ability to remain organized and organized in a virtual environment.

What is a good objective for a Virtual Assistant resume?

A virtual assistant (VA) is someone who provides professional administrative, technical, or creative assistance to clients remotely. VAs typically use their own computers, software, and other tools to complete tasks for their clients, such as writing emails, scheduling meetings, data entry, and more. To be successful as a virtual assistant, it is important to have an effective resume with a strong objective that outlines your unique skills and abilities.

The following are examples of good objectives for a virtual assistant resume:

• To utilize my excellent administrative and organizational skills to help clients achieve their goals and objectives efficiently and effectively.
• To leverage my technical and creative skills to provide top-notch services to clients.
• To develop and maintain positive relationships with clients by providing outstanding customer service.
• To use my experience in data entry, customer service, and social media management to develop innovative solutions and strategies to help my clients.
• To utilize my comprehensive knowledge of Microsoft Office and other software programs to help clients reach their goals.
• To provide virtual assistant services to clients in order to help them save time and money.

How do you list Virtual Assistant skills on a resume?

When applying for a job as a Virtual Assistant, it is important to list your relevant skills on your resume. Employers want to see that you have the skills needed to provide high-quality service. Here are some tips on how to list your Virtual Assistant skills on your resume:

• Include a summary section at the top of your resume that highlights your Virtual Assistant skills. For example, you may want to emphasize your ability to organize complex tasks, provide customer service, or manage client relations.
• Focus on the skills that are most relevant to the role. This can include knowledge of computer systems, administrative skills, communication and writing abilities, project management, and problem-solving skills.
• List your technical skills, such as proficiency with specific software or certifications that you have earned.
• Detail any experience you have using a Virtual Assistant or similar platform, such as customer service or project management.
• If you have experience in other industries, list the skills that are transferable to a Virtual Assistant role.

By highlighting your Virtual Assistant skills, you can increase your chances of being hired for the position. Prospective employers will be able to see that you have the necessary qualifications for the job.

What skills should I put on my resume for Virtual Assistant?

When looking for a job as a virtual assistant, it is important to showcase your skills and abilities on your resume. A virtual assistant handles many tasks, from administrative duties to customer service, so give employers an overview of the skills you have to offer. Here are some of the skills you should include on your resume for virtual assistant positions:

• Technical Skills: Virtual assistants must be tech savvy and understand the use of basic computer applications such as Microsoft Office and Adobe. Highlight any experience you have with customer relationship management (CRM) software, email marketing platforms, social media management, and other relevant applications.
• Communication: Excellent communication skills are essential for virtual assistants. Showcase your ability to write professionally, speak and present clearly, and effectively listen to instructions.
• Organization: Time management and organizational skills are key for virtual assistants. Employers want to know that you can manage multiple tasks and prioritize effectively.
• Problem-Solving: Virtual assistants must be able to think on their feet in order to solve problems. Showcase your ability to troubleshoot and provide solutions when needed.
• Research: Many virtual assistant jobs require research skills. Demonstrate your ability to find and analyze information quickly and accurately.

By including these key skills on your resume, employers will get a better understanding of the type of virtual assistant you are and what you can bring to the position. Make sure to tailor your resume to the job you are applying for and highlight the skills that are most relevant to it.

Key takeaways for an Virtual Assistant resume

A Virtual Assistant resume is an important document for anyone wishing to become a Virtual Assistant. It outlines your skills, experience, and qualifications that make you an ideal candidate for the position. Here are some key takeaways to help you craft a successful Virtual Assistant resume:

• Highlight your technical skills: Virtual Assistants use a variety of tools and technologies to virtualize their work. It is essential that you highlight your technical skills and expertise on your resume. Include your understanding of various software programs, such as customer relationship management (CRM) systems, project management tools, video conferencing tools, and time-tracking tools.
• Showcase your experience: Employers will want to know that you have experience working in a virtual environment. Demonstrate your experience with relevant work samples, such as reports, presentations, and other documents that you have prepared. Detail the roles you have performed, such as virtual assistant roles, client liaison roles, or lead research roles.
• Describe your communication skills: As a Virtual Assistant, you will be communicating with clients, project leads, and other team members on a daily basis. Make sure to detail your excellent written and verbal communication skills, as well as your ability to communicate effectively over the phone and via email or instant messaging.
• Focus on your organizational skills: Virtual Assistants are expected to manage their tasks efficiently and stay organized. Demonstrate your superior organizational skills by detailing your expertise in scheduling, calendar management, and task prioritization.
• Highlight your customer service skills: Virtual Assistants often serve as the first point of contact for clients. Showcase your customer service skills by detailing your experience in responding to inquiries and requests, solving customer issues, and troubleshooting problems.

By showcasing your technical skills, experience, communication skills, organizational skills, and customer service skills, you can set yourself apart in the job market. Crafting a successful Virtual Assistant

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Samples › Virtual Assistant

Virtual Assistant Sample

Download and customize our resume template to land more interviews. Review our writing tips to learn everything you need to know for putting together the perfect resume.

Not sure how to format your resume? Download our free guide and template .

Decades ago, the idea of becoming a Virtual Assistant was something that seemed more like science fiction than reality. Today, many companies rely on these remote workers to provide administrative services ranging from phone call management and scheduling to record-keeping, research, and contact management. But how can you land yourself a role?

The first step to convincing the hiring manager that you have what it takes is perfecting your Virtual Assistant resume. In the following guide, we will be looking at how you can create an application that puts you (and your experience) in the best possible light. Read on to learn all about the tips and tricks you can use plus a virtual assistant resume example. 

How to write a resume 

Your resume is the golden ticket when it comes to landing that all-important job interview. Before you can get your foot in the door, you need to create a one or two page document that turns the hiring manager’s head. Luckily, we have you covered here. In this section, we will cover: 

How to choose the best format for your resume

Grabbing attention with your resume summary 

How long your resume should be 

Why you need to tailor your next application  

The importance of including quantifiable achievements  

Ways to make sure that your resume beats the bots  

By the end of this section, you should feel confident when it comes to writing your Virtual Assistant resume. Follow our advice to make sure that you win over the hiring manager. 

Choose the right format for your resume

Before you do anything else, you need to make sure that you get the format right. There are three main format options that you can pick from when creating a Virtual Assistant resume. They are as follows: 

Reverse-chronological

Hybrid between a reverse-chronological and functional

Generally speaking, we recommend using the reverse-chronological format. This is the standard layout when it comes to applications. Chances are, it was what you learned in school. However, it is worth noting that it is not the only option. There are times when other formats work better. 

For example, if you are new to the Virtual Assistant world — but have been working in a related field, such as admin — you might want to use a functional resume. This option allows you to highlight your skills and expertise over your experience. Using this approach means that recruiters can instantly see whether you have the right competencies to fulfill the role. 

Create a stellar resume summary 

When the hiring manager is searching for a virtual assistant, personality matters. That is where your resume summary comes into play. This short blurb is similar to an elevator pitch. It lets the reader know who you are, what you do, and why it matters. 

Ensure that you have a short and snappy paragraph that gets straight to the point. You can also include some powerful action verbs into the mix. These words give your summary movement and help it pack a punch. 

Get the length right from the start 

Next up, let’s talk about the length of your Virtual Assistant resume. One of the common questions that candidates ask is how long a resume should be. Usually, the answer is that it should be no longer than two pages. 

Most of the time, you should be able to confine it to just a single-page document. The most important thing here is that you include everything you need in your resume. You don’t want to leave out anything that adds true value here. 

Of course, if you have years of experience, you might find that two pages does the job. Don’t shy away from this. Modern-day recruiters are by no means against this approach. Start out by writing a rough draft and see how long it is. You can then edit back and get rid of anything that doesn’t add to your overall application. Be clear about what works here and what does not. 

Tailor your resume to the job at hand 

If you’re using a one-size-fits all resume, this is your sign to stop. When you are applying for jobs, you need to trailer your application for each new role. This small and simple trick will help you instantly increase your chances of landing your next job interview. Let’s take a look at some of the straightforward ways in which you can tailor your virtual assistant resume: 

Refer back to the job posting and see what the criteria suggests 

Do some research on the business and/or client 

Look at the media surrounding the company to which you are applying 

When you have taken the above steps, you should be in a good position to tailor your resume to the role. Go through the document and ensure that you have put yourself in the best position. 

Slide in some quantifiable achievements 

Your virtual assistant resume will be full of big, bold claims. But can you back them up? Before you send your application off, make sure that you quantify your achievements. You can do this by using the STAR method in your resume writing . This approach allows you to instantly let the hiring manager know what results your actions had for the company as a whole. 

Get past the applicant tracking system

Most companies now use applicant tracking systems, also known as ATS. If you want to make sure that your resume gets read by the hiring manager, you need to get past the ATS . One of the ways to do this is to look for keywords and phrases in the job advert. Use these throughout your resume to increase your chances of getting through this filtration system. 

Recruiter resume examples

If you’re looking for some inspiration, look no further. We have a Virtual Assistant resume example for you to take a look at. Review it before you start working on your application to make sure that your resume is of the highest standard. As you can see below, we have created clear outlines for each part of the resume to make it easy for the hiring manager to digest.

City, State or Country if international

Phone | Email

LinkedIn URL

VIRTUAL ASSISTANT PROFESSIONAL

A highly talented, detail oriented Virtual Assistant and customer service advocate with experience providing exceptional support and ensuring projects are completed on time and with extreme confidentiality.  Strive in fast-paced, virtual environments following established procedures and practices to exceed all customer expectations.  Experienced in creating an effective, organized environment in which I can excel at focusing time on providing top level client support, resolving issues and developing relationships to ensure loyalty and growth.  Unique skills set offering exceptional organizational/administrative skills combined with ensuring 100% customer satisfaction.

CORE COMPETENCIES

Customer Service

Multiple Project Management

Call Center

Office Management

Business Development

Relationship Building

Community Relations

Customer Loyalty

Document Preparation

PROFESSIONAL EXPERIENCE

Virtual Assistant

Company | Location | Year to Year

Responsibilities

Deliver high-quality customer service via email support platform ensuring top level service to continue corporate growth.

Update company’s data base with new customer information and manage data retrieval of current customers, accurately and in a timely fashion.

Utilize problem solving skills to resolve customer issues and enhancing service levels.

Express compassion and empathy while developing strategic solutions for solving problems and addressing unsatisfactory customer experiences.

Develop procedures to increase the efficiency of numerous areas including filing and organizing records to increase our ability to efficiently retain/recover documents, reports and records.

Maintain a detailed delivery calendar to coordinate schedules and appointments.

Consistently praised for the quality and timeliness of reports, attention to detail, exemplary customer service delivery and team-player attitude.

Customer Service Representative

Provided outstanding customer service, data entry, and processed orders for multiple clients exceeding all customer service expectations.

Updated company’s data base with new customer information and manage data retrieval of current customers, accurately and in a timely fashion.

Provided inbound/outbound support for Über driver on-boarding which increased customer referrals by xx%.

Accurately processed pledges for National PBS and Radio Pledge drives, kept confidentiality when obtaining credit card/checking information.

Handled complex problems and worked with customers to ensure all discrepancies are resolved quickly.

Provided exceptional customer service while assisting key clients.

Maintained detailed records of billing through reconciliation processes.

Ran credit checks, disclosed credit results and obtained credit card/checking account information which increased the efficiency of data retrieval times.

Successfully established orders and scheduling for new prospects, with increased efficiency in a busy fast-paced environment.

Listened to the customer and analyzed the problem to offer a prompt resolution to ensure loyalty and business

Worked within a strong team to exceed all customer service expectations, proven by an increase in over 30% of customer service ratings

Solved a range of customer queries by providing timely and effective outcomes, resulting in first call resolution of issues.

Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)

Relevant Coursework: List coursework taken (even include those you are planning on taking)

Awards/Honors: List any awards, honors or big achievements

Clubs/Activities: List clubs and activities in which you participated

Relevant Projects: List 2-3 projects you have worked on

Virtual Assistant resume: key hard & soft skills 

The skills section – sometimes referred to as core competencies – is the driving force behind your Virtual Assistant resume. At a glance, the hiring manager should be able to see what talents you have and whether they align well with the criteria that they have outlined. 

To get this right, you need to make sure that you have a decent selection of soft and hard skills. The hiring manager will be looking for a great all-rounder. That means someone who can not only deal with the business side of things, but can also work alongside them with ease. With that in mind, let’s take a look at the core hard and soft skills you need as a Virtual Assistant. 

Virtual Assistant resume examples of hard skills

Data entry 

Administration 

Computer proficiency 

Internet research 

Social media skills 

Email etiquette 

Some graphic design skills 

Business development 

Document preparation 

Multiple project management 

Office management 

Microsoft Office skills 

Virtual Assistant resume examples of soft skills

Communication 

Time management 

Organization

Relationship building 

Attention to detail 

Problem-solving 

Adaptability

Resourcefulness 

Conflict resolution 

Writing skills 

Collaboration 

Customer loyalty 

Self-motivation 

Feedback reception

Stress management 

Virtual Assistant resume: summary & last words

Before you can take the next steps in your Virtual Assistant career, you need to make sure that your resume is doing its job. This document needs to tell potential employers and clients a captivating career story. What is it that makes you the perfect candidate for this vacancy? What skills and expertise do you bring to the table that other applicants tend to lack?

Make sure that you build a quantifiable achievement section that showcases your proven track record. Hiring managers are all about results. They want to make sure that you have what it takes to meet their demands from the offset. Follow the advice that we have outlined here to create an attention-grabbing Virtual Assistant resume that will boost your chances of success. 

Introduction to ZipJob: Professional Resume Writers

Should you have any doubts about whether your resume is hitting the mark, it’s a smart move to let the professional resume writers help you along the way. The team knows what it takes to create an interview-winning resume that will support your long-term career goals. 

You will be teamed up with a writer who has years of experience in resume development. The professional will help you navigate the application process and choose the best options for your next resume. If you want to stand out from the sea of other Virtual Assistant applicants, working with expert writers is the answer that you have been looking for. Get started today!

Why you should make use of our Resume Writing Services to land your next job as a Virtual Assistant

ZipJob’s resume writing services can elevate your application and help you get hired faster. It’s not simply about attracting the hiring manager’s attention, but also ensuring that you get past an employer’s applicant tracking system, or ATS. Our team uses the same technology as companies in this respect, which boosts your chance of your resume being read by a human.

Of course, you can be the best candidate in the world but if your Virtual Assistant resume is not formatted and written in an ATS-friendly way, you risk missing out. Should your application fall at the first hurdle, you will never get the opportunity to sell your skills to the hiring manager. Working with a team of experts means that you can increase your odds of passing the test. That gives you a better than ever chance of landing that all-important interview. 

Resume Writing Service for Virtual Assistant: Let us write your resume

Whatever your career ambitions, our resume writing service can help you to reach them. The ZipJob team can work alongside you to support your needs at any given time. As a Virtual Assistant, you need to showcase your unique set of skills and value to potential clients. That can be a tall order. However, allowing the experts to help you is the secret to success.

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5 Virtual Assistant Resume Examples for the Job in 2024

Virtual Assistant Resume

• Virtual Assistant Resumes by Experience
• Virtual Assistant Resumes by Role
• Write Your Virtual Assistant Resume

Typically self-employed and working from an office at home, you provide all kinds of administrative help in the business world. You manage everything from taking phone calls and scheduling things on the calendar to managing emails and booking flights.

But how do you arrange information points when writing a cover letter and resume as efficiently as you book appointments on your clients’ calendars?

Don’t sweat it! We’ve spent years helping people in your profession, and we’ve put together five virtual assistant resume examples along with some handy resume tips for you to try out.

or download as PDF

Why this resume works

• Therefore, your virtual assistant resume should emphasize your role in improving new product adoption rates and supporting customers through effective communication and problem resolution.

Virtual Assistant No Experience Resume

• For example, highlight your role in scheduling top-level meetings and training new members to learn fast and improve productivity in your virtual assistant no experience resume.

Executive Virtual Assistant  Resume

• Spread out your bullet points, from filtering emails, optimizing time, handling schedules, and managing travels, to improving social media metrics. Ensure that you cover everything a C-level executive needs to take care of to spend more time in making business decisions.

Freelance Virtual Assistant Resume

• Ensure that your freelance virtual assistant resume includes software tools required for most admin work such as Zoom for meetings, ClickUp for project management, Gmail for filtering emails, and Zoho CRM for managing customer data.

Amazon Virtual Assistant  Resume

• Let your Amazon virtual assistant resume show your contribution to boosting customer satisfaction and your role in turning customers into return clients for sustained business growth.

Related resume examples

• Administrative Assistant
• Executive Assistant
• Office Assistant
• Personal Assistant
• Legal Assistant

Tailor Your Virtual Assistant Resume to Each Job Description

When you list your skills on your virtual assistant resume, you’ll want to revisit the original job ad and use it as your roadmap. Look for any specific skills worked into the requirements or qualifications lists and mirror them back.

Software is especially useful here. If you find programs like “Buffer,” “Trello,” or “Salesforce” that you’re able to use, list them under your skills section ! Your primary goal (with both hard and soft skills ) should be to find whichever of your skills lines up with what the job description seeks.

As a virtual assistant, you’ll want to include a balance of soft and hard skills that demonstrates your ability to use technical tools to help your clients out. Stay predominantly technical, but mention that friendly attitude and ability to ask proactive questions!

Need some ideas?

15 best virtual assistant resume skills

• Google Calendar
• Google Analytics
• Zoho Inventory
• Negotiation
• Active Listening
• Time Management
• Self-Motivation
• Data Processing

Your virtual assistant work experience bullet points

Now that you’ve established your foundational skills as a virtual assistant, it’s time to provide examples of how you’ve used them. And don’t just take points from the listing’s job duties and spit them back on your resume!

Come up with creative examples of past achievements to use as bullet points that reinforce your credibility. Use active verbs like “led,” “created,” and “initiated” to demonstrate enthusiasm for your upcoming virtual assistant role.

And make sure you substantiate your accomplishments with metrics! Recruiters want quantifiable bits of data that verify your claims, like these:

• Client satisfaction percentages
• Dollar savings and cost reductions
• Improved profits and ROI
• Manual labor hours reduced

See what we mean?

• Automated email response to frequent user queries on Gmail, improving problem resolution rate by 13%
• Attained CSAT of 96% from post-interaction surveys emphasizing excelling customer service and supports
• Tracked and supported executive schedules on Asana, leading to improved task completion and overall productivity by 13%
• Led proactive WordPress site troubleshooting techniques, leading to a 37% reduction in escalations to the supervisor level
• Managed office supply inventory using QuickBooks and renegotiated vendor prices, leading to a 31% reduction in office recurrent expenses

9 active verbs to start your virtual assistant work experience bullet points

3 tips for writing a virtual assistant resume with limited experience.

• If you have limited experience, you can always look to past job roles (even if they aren’t relevant) for skills and experiences that also apply to your current role. For example, a former retail sales associate can use their de-escalation skills to resolve scheduling or pricing issues as a virtual assistant.
• A career objective can be the perfect way for you to introduce yourself and your qualifying traits to recruiters! Give a brief overview of what makes you an excellent virtual assistant—just don’t repeat anything from the rest of your resume.
• Alongside your degree, include any other qualifying accomplishments, internships, academic awards, or volunteer initiatives that reinforce your efficiency, self-motivation, and multitasking abilities.

3 Tips for Writing a Virtual Assistant Resume With Some Experience

• When you already have some experience, you can afford to focus more on your accomplishments. Lean your resume more heavily toward your experience section, even if your education and other credentials shine bright in their own column.
• Since you have some experience to spare, focus on whichever jobs are most relevant to the role you’re applying to now. You don’t have to include everything. Focus on quality over quantity when it comes to validating experiences as a virtual assistant.
• This is, by far, the most effective layout for your virtual assistant resume! You want to really show that you’ve grown and improved throughout your career, so make each experience point increasingly complex as you get more recent.

Revisit the job description and look for phrases that you can mirror back in your phrasing and skill choices. If you’re applying for a job listing that focuses on customer experience and efficiency, use experience and skill points that match.

Each person’s biggest selling points are different, so pick whichever resume template makes your individual set of qualifications shine bright! If your experiences really steal the show, let them take center stage. If your skills and certs are incredible, show them off in their own column.

This one depends on how far you’ve come in virtual assistance. How much experience do you already have? If you have plenty, focusing on past growth shows established value. If you’re newer to the role, emphasizing qualifications and potential may be better.

Virtual Assistant Resume Samples

A virtual Assistant is responsible for managing everything virtually. The roles and responsibilities highlighted in the job description template are managing all spread sheets and lists, acting as a personal assistant to the client and helping in managing things in a timely manner, gathering and verifying paperwork for the project and promoting the company as the best place to work. The Virtual Assistant Resume should also highlight duties like responding to emails and phone calls , scheduling meetings and booking travel accommodation . There are also responsibilities like performing market research, create presentations and provide customer support.

The skills required are good communication and verbal skills, critical thinking, problem-solving and excellent grasp of grammar and spelling. The individual should also have outstanding computer skills and good research-oriented approach. There is no specific degree required for this but the individual should have excellent computer knowledge and good internet connection.

• Resume Samples
• Administrative
• Virtual Assistant

Virtual Assistant Resume

Summary : Professional Virtual Assistant, specializing in the arts, ghostwriting, copywriting, and social media platforms. Also proficient in clerical and administrative positions.

Skills : American Sign Language, Spanish, German, Italian, French, Mac, Windows, MS Office, Adobe Suite.

Description :

• Perform remote clerical tasks, blog & website content writing, social media & traditional marketing.
• Use computers for various applications, such as database management or word processing.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Collect and analyze Web metrics, such as visits, time on site, page views per visit, transaction volume and revenue, traffic mix, cost per acquisition, or cost per click.
• Coordinate with developers to optimize Web site architecture, server configuration, or page construction for search engine consumption and optimal visibility.
• Conduct online marketing initiatives, such as paid ad placement, affiliate programs, sponsorship programs, email promotions, or viral marketing campaigns on social media Web sites.
• Seek and provide information to help companies determine their position in the marketplace.

Virtual Assistant I Resume

Headline : A Skillful and dedicated Virtual Assistant with over 7 years of experience in the Administrative and Office Management field and extensive experience in the coordination, planning, and support of daily operational and administrative functions.

Skills : Microsoft Office, Data Entry, Written Communication, Windows OS, Interpersonal Skills, Telephone Skills, Proofreading, Medical Coding.

• Provide administrative support for executive-level staff.
• Oversee a wide variety of administrative functions, supporting Executive level projects and information-management processes.
• Arrange travel, process expense reports, records management, and special projects.
• Create a monthly budget and salary reports and various other Project Manager responsibilities.
• Compiled and analyzed data from monthly reports to prepare director's presentations to Executive management.
• Developed and maintained office procedures, and handled multiple tasks in a professional and organized manner.
• Provide assistance to businesses seeking to grow and expand their businesses.

Virtual Assistant-Bookkeeper Resume

Summary : As a passionate and motivated individual who has many years' experience in customer service and support, looking for a responsible position in this company where one will find a platform to utilize acquired knowledge and skills.

Skills : Social Media Marketing, Instagram, Twitter, Facebook, Tumblr, Pinterest, Snapchat, HootSuite Certified, Detail-oriented, Quick learner, Easily adaptable.

• Offer customer service including but not limited to handling customer questions, problems and concerns via email and phone and online chat services.
• Handle the processing of daily orders, returns, and exchanges utilizing clients order processing software systems.
• Work closely with client warehouse to make sure orders are shipped out accurately and on time, and monitor and control inventory as needed.
• Add new products and update current products on client websites and other sales avenues as needed.
• Work with the owners to brainstorm improved ways of selling, marketing, and customer service.
• Helped to create and implement multiple Virtual Assistant Manuals for clients.
• Supervise other virtual assistants on the customer service teams and have created and implemented hiring and termination processes for select clients.

Headline : Seeking to obtain a position that can utilize the leadership, organization and interpersonal skills. A position as a team-player in a people-oriented organization where one can maximize the customer service experience in a challenging environment to achieve corporate goals.

Skills : Microsoft Office, Customer Service.

• Confer with customers by telephone, chat or email providing information about products or services.
• Keep records interactions or transactions, record details of inquiries, complaints, or comments, as well as actions by checking to ensure appropriate changes to resolve all issues.
• Provided administrative task by performing activities such as completing contract forms, prepare change of address records, or issue service orders, using system software.
• Provide information or refer individuals to public or private agencies or community services for assistance.
• Answer the screen calls, providing information, taking messages, or scheduling appointments.
• Arrange payments and establish repayment schedules Handle account transaction, checks, and balances.
• Receive payment by cash, check, credit cards, vouchers, or automatic debits.

Professional Virtual Assistant Resume

Summary : Highly adaptable and motivated, with nearly 9 years of experience leading both small and large teams and more than 6 years of administrative experience. Skilled at building effective and productive working relationships with clients and staff. Committed to professional and personal excellence.

Skills : Microsoft Office, Time Management, Group Management, Reliability, Decision-Making Skills, etc.

• Provide high quality professional administrative service to multiple clients.
• Manage client's email inbox, responding to emails as necessary based on specific guidelines provided by the client.
• Conduct research as per client request: this includes research on events, travel, projects, etc.
• Provide research results to the client within the established timeframe.
• Complete any purchases as assigned by client, ensuring specifications of the purchase meet the client's satisfaction.
• Execute travel arrangements on behalf of the client including researching and booking flights, ensuring that all travel reservations meet the requirements as set forth by the client.
• Receive and make telephone calls on behalf of the client as required.
• Complete administrative tasks as required by the client, including but not limited to: transcription, business correspondence, and data entry.

Lead Virtual Assistant Resume

Headline : Virtual Assistant is responsible for providing high-quality customer service to our company’s customers via phone, email, and chat. Working with a diverse customer base, as well as maintaining confidentiality of personal information.

Skills : Microsoft Excel, Microsoft Word, Microsoft Outlook, Windows 2000, Windows XP, Windows 7, Windows 8, Windows 10, IBM Point Of Sale Troubleshooting, Crystal Commerce, Adobe Photoshop.

• Building rapport with clients to provide strong communication and customer support thus effectively achieving what each client needs on a person to person basis.
• Posting ads on client's behalf to assorted web pages.
• Building and maintaining buyer and seller websites for clients.
• Calling Sellers to inquire about, and collect details on the home(s) they are selling.
• Calling buyers to collect qualifying details about the home they were interested in purchasing, and set up appointments for clients to contact them directly.
• Quickly learn to apply daily changes regarding processes involving calls and running websites.
• Emailing and speaking with clients about their Businesses and how to use the Virtual assistant program to build the best revenue for their business.

Objective : Work with a remote customer service company that values and can grow from years of experience and utilize pleasant phone manner, demonstrate the ability to connect with diverse groups, and make use of bilingual language skills.

Skills : Graphic Design, Inventory Management, Management Skills.

• Provided range of landscaping and lawn managment services for clients.
• Sprayed fertilizers and pesticides on plants to prevent insect diseases.
• Offered weed control assistance along with seeding organic and hybrid plants.
• Checked and treated fungi issues on turf with help of tankers and spreaders.
• Used injection tools and spray machines for lime application on trees and shrubs.
• Inspected landscaping trucks and arranged for housekeeping staff to clean garden beds.
• Assisted in mowing, debris removal, aeration, hedging and mulch installation tasks.
• Informed senior management about broken gardening tools and filled cans and mowers with gas.

Assistant Virtual Assistant Resume

Summary : An administrative professional possessing a strong desire to learn and grow professionally. Adept at developing and maintaining detailed administrative and procedural processes that improve accuracy and efficiency, with a keen focus on detail and the impact of the finished product, as well as excellent customer service.

Skills : Customer Service, Managerial, Administration, Project Management.

• Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
• Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
• Processed client rebate reconciliation, reporting and check requests.
• Directed business processes from conceptualization through end-user delivery.
• Translated business priorities into implementable actions.
• Improved operation procedure between an IT-provider and end-users.
• Developed comparison tables of products and services by researching product pricing, ratings, and performance.
• Collaborated with my client and her clients to achieve superior customer service.

Associate Virtual Assistant Resume

Headline : Adaptable to new concepts and responsibilities. Proficient in handling diverse tasks simultaneously. More than 7 years of accounting, bookkeeping, and managerial experience.

Skills : Strong Typing Skills, Personal Computer Professional.

• Prepared monthly reports for upper management including P&L and sales trends.
• Reduced overhead by taking on more responsibility for creative and administrative projects.
• Supported clients through personal document management, calendar organization and collateral preparation for meetings.
• Reviewed and updated client correspondence files and scheduling database.
• Added new material to file records and created new records.
• Researching new strategies and taking courses on Social Media Management to better suit each client's needs.

Virtual Assistant III Resume

Summary : Virtual Assistant with 10+ years of experience , demonstrated the ability to build efficient, reliable teams that work together to achieve goals and exceed expectations.

Skills : Microsoft Office, Phone Etiquette, Customer Service.

• Possess outstanding communication and presentation abilities remote and online.
• Direct marketing efforts to promote visibility.
• Business Consultant who presents to various organizations and entrepreneurs.
• Assist the business with establishing and maintaining an internet presence by providing marketing and technical expertise online.
• Provide consultation to new business owners and start-up businesses.

Head - Virtual Assistant Resume

Summary : An experienced Virtual Assistant with 20 years. Virtual Assistant is responsible for the administrative and administrative support of the Company. These include field support, phone answering and technical support.

Skills : Data Entry, Typing, Excel, Word, Quickbooks, Accounts Payable/Receivable, Collections, Payroll, Human Resources.

• Drafted meeting agendas, supplied advance materials and followed-up on meetings and team conferences.
• Designed electronic filing systems and maintained electronic and paper files.
• Posted open positions on the company and social media websites.
• Wrote reports and correspondence from dictation and handwritten notes.
• Created weekly and monthly reports and presentations.
• Properly directed agreements, contracts, and invoices through the signature process.

Summary : Virtual Assistant with 22 years of experience is provide administrative support to staff in the field, such as scheduling appointments, writing emails and preparing documents for distribution.

Skills : Social Media, Microsoft Excel, Word, Powerpoint, Sharepoint and Lotus Notes. Organizational Skills, Time Management.

• Used Internet access to research real estate properties for investors across the country to purchase.
• Created databases and spreadsheets to organized properties.
• Updated investor accounts and information on a daily basis.
• Communicated with investors via phone or email on a daily basis.
• Communicated with owners regarding home and loan status.
• Created and maintained a large client base by meeting needs and providing exceptional customer service.

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Virtual Assistant resume examples for 2024

A virtual assistant resume should highlight a range of skills, including data entry, customer service, email management, booking, and website maintenance. Employers often seek candidates with proficiency in software such as MS Excel and MS Outlook, as well as basic bookkeeping and accounting skills. According to Allison White , Associate Professor at Ohio University, "Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill." Additionally, medical and legal assistants have highly sought-after terminology courses. Brandy Bailey , Career Coach at Ohio University - Lancaster Campus, emphasizes the importance of soft skills such as communication, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity, and time management.

Virtual Assistant resume example

How to format your virtual assistant resume:.

• Use the same job title on your resume as the one in the job posting for the virtual assistant position,
• Highlight accomplishments rather than responsibilities in your work experience section, such as increasing efficiency or saving time,
• Aim to fit your resume on one page, focusing on relevant experience and achievements that demonstrate your value as a virtual assistant.

Choose from 10+ customizable virtual assistant resume templates

Choose from a variety of easy-to-use virtual assistant resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your virtual assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Virtual Assistant resume format and sections

1. add contact information to your virtual assistant resume.

Virtual Assistant Resume Contact Information Example # 1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 | [email protected]

2. Add relevant education to your virtual assistant resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Virtual Assistant Education

Virtual Assistant Resume Relevant Education Example # 1

High School Diploma 2008 - 2010

Virtual Assistant Resume Relevant Education Example # 2

Some College Courses In Political Science 2010 - 2012

Florida State University Tallahassee, FL

3. Next, create a virtual assistant skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an virtual assistant resume

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Top Skills for a Virtual Assistant

• Data Entry , 9.3%
• Customer Service , 7.8%
• Email Management , 7.6%
• Booking , 6.8%
• Other Skills , 68.5%

4. List your virtual assistant experience

The most important part of any resume for a virtual assistant is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of virtual assistants" and "Managed a team of 6 virtual assistants over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Redesigned client data tracking system by consolidating multiple databases into one more efficient data tracking system.
• Handled all business related correspondence via email and telephone.
• Facilitated contracts and processing of internet sales for Media Consultants.
• Included social media into overall marketing plan and continually expand following across Facebook and Twitter.
• Developed and maintained a database to issue and track Customer Satisfaction Survey Results.
• Facilitated communication between members through implementation of communication strategies and supported the resolution of communication breakdowns.
• Developed and managed social networking media such as Facebook and YouTube pages for the College.
• Managed 3,000+-member recipient database for e-newsletter of non-profit organization and developed content for corporate website and e-newsletter.
• Assisted Coordinator for Technical Services in processing admission applications in database, entering test scores and prospective students in database.
• Established effective communications with the agriculture community within the southern region of the United States through advertisement and PowerPoint presentations.
• Created content for LMU Admissions website as well as working with team to change website and Facebook format.
• Enhanced 2:1 position assisting developmentally disabled adults toward achieving personal goals and becoming more independent.
• Maintained high level of confidentiality while dealing with personal information, social security numbers and payroll status.
• Offered technical assistance to staff over email, telephone and in person.
• Designed regional PowerPoint presentations sales presentations, corporate events and training and executive conferences.
• Performed payroll reconciliation for hourly and salaried employees.
• Provided telephone, online and face-to-face customer service/support within high-volume call centers (handling calls/internet inquiries daily).
• Resolved field employee related issues, by coaching, counseling and ending assignments.

5. Highlight virtual assistant certifications on your resume

Specific virtual assistant certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your virtual assistant resume:

• Certified Nurse Assistant (CNA)
• Certified Pharmacy Technician (CPhT)
• Medical Assistant
• Certified Medical Office Manager (CMOM)
• Certified Medical Administrative Assistant (CMAA)

6. Finally, add an virtual assistant resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your virtual assistant resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common virtual assistant resume skills

• Customer Service
• Email Management
• Website Maintenance
• Project Management
• Database Management
• Social Media Management
• Media Management
• Administrative Tasks
• Travel Arrangements
• Calendar Management
• Event Planning
• Appointment Scheduling
• Graphic Design
• Press Releases
• Word Processing
• Website Design
• Website Content
• Google Drive
• Adobe Photoshop
• Google Docs
• Email Correspondence
• Customer Support
• Administrative Assistance
• Outbound Calls
• Expense Reports
• Client Inquiries

Virtual Assistant Jobs

Links to help optimize your virtual assistant resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Updated April 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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