application letter for maternity leave

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Table of contents

• What is a Maternity Leave Letter?
• Pregnancy Leave in India – What is Maternity Benefit Act 1961

Start with a clear heading/subject

State your reasons clearly, provide relevant details, express gratitude and commitment, offer to coordinate the handover.

• Maternity Leave Application Samples

How to Write a Maternity Leave Application for Office (5 Samples)

Welcoming a new member into the family is an exciting time, but it’s important to plan ahead, especially when it comes to your professional commitments. One of the most important things to begin from the professional front is applying for maternity leave at the office. Your maternity leave request should communicate your leave for pregnancy while remaining professional and clear.

Whether you are a new mom-to-be or you just want to improve your approach for the second time around, this guide will walk you through tips and an overall strategy on how to apply for maternity leave at the office with leave application samples below.

A maternity leave letter is a formally presented leave request or a leave application from expectant mothers at their workplace. The maternity leave request is written to inform your manager, employer, or HR department that you plan to take time off from work for a certain period due to pregnancy, childbirth, or caring for a newborn child.

The leave request typically includes information about the expected date of birth, the beginning and end dates of maternity leave, as well as information about the employee’s role and responsibilities during the absence. The letter serves as a formal notice that the employee intends to take maternity leave, according to the company’s policies and legal requirements.

Before moving on with our maternity leave application tips and samples, let’s get a quick understanding of the specifics of maternity leave requests. In India, according to the Maternity Benefit Act 1961, there are certain rights and benefits provided to women during pregnancy including maternity leave, maternity pay, and job protection. Here, female employees are eligible to take maternity leave for up to 6 months, or 26 weeks. The maternity leave application in India grants a full salary during this period. 

• Tips to Write a Maternity Leave Application for Office

Here is a detailed guide to help you write a maternity leave letter during pregnancy.

Your maternity leave request should state the subject of your application. Therefore begin your maternity leave application with a clear and to-the-point heading that states your reason for leave. For example, “Application for Maternity Leave” or “ Request for Maternity Leave Absence”

Clearly state the purpose of your maternity leave and mention the duration of the leave request. Remember to mention the expected date of the commencement of the pregnancy leave and the anticipated date of return to work.

Include relevant details such as your employee identification number, department, and designation to facilitate processing by the HR department. Also, mention the date of childbirth, if known.

Express your gratitude to your employer for providing support and understanding during this significant event in your life. Assure your commitment to the job and the company even during the period of your absence.

Example: Thank you for your support. I’m committed to a smooth handover and excited to return to work.

Offer to coordinate with your colleague or designated replacement before the commencement of your leave. This shows your commitment and dedication to the job role and the company thereby, ensuring a smooth transition in the team.

Remember to provide contact information for emergencies or any critical inquiries during your absence.

Here are the 5 best maternity leave format templates to help you draft a perfect maternity leave application request right before your D-Day!

[Your Name]

[Your Employee ID]

[Your Department/Division]

Subject: Maternity Leave Application

Dear [Supervisor/HR Manager],

I am writing to inform you of my pregnancy and to request maternity leave. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date] until [End Date]. I intend to return to work on [Return Date].

I am committed to completing any pending tasks and facilitating a smooth handover of responsibilities before my departure. Please let me know if there are any additional procedures I need to follow or documents I need to submit.

Thank you for your understanding and support during this time. I look forward to returning to work and contributing to the team upon my return.

Subject: Maternity Leave Request

I am writing to formally request maternity leave following company policies. My expected date of childbirth is [Date], and I would like to begin my maternity leave from [Start Date]. I anticipate taking [Number of Weeks/Months] of leave and plan to return to work on [Return Date].

I have already begun organizing my workload and will ensure a smooth transition before my departure. Please let me know if there are any specific tasks or responsibilities you would like me to prioritize during this time.

Thank you for your support and understanding. I am looking forward to the new chapter ahead and returning to work with renewed energy.

Best regards,

Example 3: Maternity Leave Extension Request

[Your Name]  

[Your Employee ID]  

[Your Department/Division]   

[Date]  

Subject: Request for Extended Maternity Leave  

Dear [Supervisor/HR Manager],  

I hope this email finds you well. I am writing to request an extension of my maternity leave due to unforeseen circumstances. As you are aware, I began my maternity leave on [Start Date], with the original plan to return to work on [Return Date]. However, after discussions with my healthcare provider, it has become apparent that I will need additional time to fully recover and care for my child.  

I am requesting an extension of [Number of Weeks/Months] to my maternity leave, to return to work on [New Proposed Return Date]. I understand the impact that my extended absence may have on the team and will ensure that all necessary arrangements are made to minimize disruption.  

I am committed to completing any pending tasks and facilitating a smooth transition of responsibilities during my absence. If there are any specific tasks or projects that require my attention before I extend my leave, please do not hesitate to let me know.  

Thank you for your understanding and support during this time. I am grateful for the flexibility that [Company Name] has shown in accommodating my circumstances, and I look forward to returning to work with dedication once I have fully recovered.  

Warm regards,  

Subject: Application For Maternity Leave

I am writing to formally request maternity leave as I am expecting a child. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date]. I plan to take [Number of Weeks/Months] off and return to work on [Return Date].

I want to assure you that I am committed to completing any pending tasks and ensuring a smooth handover of responsibilities before my departure. If there are any specific tasks or projects that require attention during my absence, please let me know, and I will make appropriate arrangements.

Thank you for your understanding and support during this important time. I am looking forward to becoming a parent and returning to work with renewed focus and dedication.

Warm regards,

Example 5: Simple Maternity Leave Letter

[Your Department/Division]  

[Company Name]  

Subject: Maternity Leave Request  

I hope this email finds you well. I am writing to formally request maternity leave as I am expecting a child. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date]. I plan to take [Number of Weeks/Months] off and return to work on [Return Date].

I assure you that I will complete all pending tasks and ensure a smooth handover of responsibilities before my departure. If there are any specific tasks or projects that require attention during my absence, please let me know, and I will make appropriate arrangements.

Please kindly approve my request for maternity leave. Thank you for your understanding and support during this important time.

Best regards,  

Writing an application for maternity leave takes a lot of time and effort, but it’s worth it in the end. With the help of these tips in this guide and the leave application example provided, you’ll be able to create an application that’s both professional and comprehensive, meeting both your and your employer’s needs. Remember to submit your leave application prior as this will help your team members make the necessary arrangements before your leave.

We wish you good health as you move into this new stage of your life!

Related Read: How to Write Casual Leave Application for Office – With Samples

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Written by admin • October 11, 2023 • 7:59 am • Employee Support • 15 Comments

Maternity Leave Application: Tips and Samples

Table of Contents

Maternity leave application is a formal letter or email written by an expectant mother to her employer requesting time off from work due to pregnancy and childbirth, outlining the intended leave period and return date. Maternity leave signifies the interval during which a woman takes time off from work due to pregnancy or after giving birth to her child. This period is of utmost importance as it allows the mother to prepare for childbirth, recover post-delivery, and bond with the newborn.

The duration of the maternity leave will vary by company. Maternity leave for employees has been increased in India under the Maternity Benefit Act from 12 to 26 weeks . All ESIC-insured employees are guaranteed maternity leave.

Below are samples illustrating how a prospective mother can construct a maternity leave application tailored to her workplace’s specific requirements.

Tips to Write a Convincing Maternity Leave Letter

When crafting your maternity leave letter, follow these essential tips for a convincing and accepted request:

Attach Relevant Documents If applicable, attach any necessary doctor’s letters (unless sensitive) to serve as proof of your situation. This will substantiate your request and evoke empathy, potentially expediting the approval process.

Delegate Responsibilities: Provide reassurance by stating that you have delegated your duties to a competent individual familiar with the tasks. This demonstrates your commitment to ensuring a smooth workflow in your absence.

Adhere to the 7 Cs of Communication:

• Concise: Be succinct and to the point, avoiding unnecessary details.
• Clear: Clearly state your request and the reasons behind it.
• Concrete: Provide specific information and details to support your request.
• Correct: Ensure accuracy in grammar, spelling, and information provided.
• Coherent: Present your points logically, making it easy for the reader to follow your request.
• Complete: Include all necessary details, leaving no room for ambiguity.
• Courteous: Maintain a polite and respectful tone throughout your communication.

Include Signature, Place, and Date (for Printed or Handwritten Letters): If submitting a print-out or handwritten letter, add your signature at the end. Additionally, don’t forget to include the place and date of writing to provide a formal touch to your application.

Adhering to these guidelines shall help you enhance the effectiveness of your leave application, increasing the likelihood of a positive response.

Components of Maternity Leave Application in India

Understand Your Company’s Policy Before drafting your maternity leave application, thoroughly read and comprehend your company’s maternity leave policy. Understand the duration of the leave, whether it’s divided into pre-natal and post-natal periods and any special provisions or benefits you are entitled to. Pay attention to specific rules regarding the application process, advance notice requirements, and the designated person or department you need to inform.

Format Your Application Follow a formal letter format. Place your name and address on the top left or right corner, followed by the recipient’s details below. Craft a clear and concise subject line indicating the purpose of your letter, such as ‘Maternity Leave Application.’

Salutation Use a professional salutation based on the recipient’s position and your workplace culture. For instance, ‘Dear Mr Smith’ or ‘Dear Ms Patel.’ If you’re unsure, it’s better to err on the side of formality.

Clearly State the Purpose In the opening paragraph, clearly state that you are writing to request maternity leave. Specify the exact number of days you plan to take off, including both pre-natal and post-natal periods. Mention your expected due date if applicable. Be clear and precise to avoid any misunderstandings.

Outline Work Coverage Describe how you plan to delegate your responsibilities during your absence. If you’ve discussed this with your supervisor, summarise those arrangements. Include the names of colleagues who will handle your tasks and specify any ongoing projects. If remote work is an option, state your availability hours and the mode of communication you’ll use.

Communication Preferences State your communication preferences during your leave period. Specify if you’re open to receiving work-related calls and emails or if you prefer minimal communication. Provide an alternate contact number or email address if necessary. Make it clear if you’ll be available during specific hours.

Future Work Schedule (Optional) If you anticipate changes in your work schedule after returning from leave, briefly mention them. For example, if you plan to work part-time initially, you can express your intent here. Alternatively, you can choose to discuss this upon your return, especially if your plans are not yet finalised.

Express Gratitude Express your gratitude for the support and understanding of your manager and colleagues. Acknowledge their cooperation during this important phase of your life. A brief thank-you note demonstrates your professionalism and appreciation.

Signature and Proofreading Sign the letter with your handwritten signature if it’s a hard copy. If you’re sending it electronically, you can omit the signature and type your full name below. Proofread the entire letter carefully to eliminate errors, ensuring it’s polished and free from grammatical mistakes.

Timely Submission Submit your maternity leave application well in advance, adhering to the company’s policies regarding notice periods. Ensure the application reaches the appropriate person or department within the specified timeframe to facilitate the smooth processing of your leave request.

Maternity Leave Application: Format & Samples

A woman may apply for maternity leave in a number of different ways:

• By sending an email or letter requesting maternity leave
• By speaking face-to-face with the employer
• Using the phone

In order to assist you in successfully creating a convincing application for maternity leave, this blog will give several maternity leave application samples and writing advice.

Maternity Leave Application Format

[Today’s Date]

[Recipient’s Name] [Recipient’s Designation] [Company Name] [Company Address] [City, State, Zip Code]

Salutations

[Your Full Name] [Your Signature] [Your Email Address] [Your Contact Number]

Sample 1: Maternity Leave Application for Teachers

Since 2016, I have had the privilege of teaching social science to fifth and sixth-grade students. I am writing to inform you that I am expecting and anticipate giving birth on October 9, 2023. As per the organisation’s policies, I kindly request maternity leave commencing from August 29, 2023, until January 20, 2024.

During my absence, I have taken the initiative to identify capable substitute teachers whose resumes are provided for your reference. Rest assured, I will diligently transfer all necessary materials and information to ensure a seamless transition for both you and the replacement teacher. I have already covered more than half of the curriculum, thus facilitating a smooth continuation of the lessons.

I sincerely appreciate your understanding and support during this period. Thank you for your consideration.

Yours sincerely,

Leena Fai Mob: 8787541908 Home phone number: 0389-2376854 Social Science Teacher ABC School

Sample 2: Maternity Leave Application for Manager

Dear Parth,

I am writing to inform you that I will be taking my allotted 26-week-long maternity leave starting 29/08/2023, as my due date is 09/09/2023. Should everything go according to plan, I should be able to return to the office by the second week of February 2024.

I have made it a priority to complete all pending projects before I go on my leave. Mr Sebastian Knight, the assistant manager, will assume my roles and responsibilities in my absence. Moreover, I will check in weekly via phone or email to ensure that the team continues to work productively and all deadlines are met.

If there are any changes in my plan, I will let you know as soon as possible.

I thank you for your understanding and attention to this matter.

Jessica Vali Manager Quality Assurance Department Mob: 9857879732 Home phone number: 011-2346954 Company abc

Sample 3 – Application for Maternity Leave

Dear [Recipient’s Name],

I, [Your Name] , a member of the [Department/Team Name] , am writing to formally request maternity leave, as I am currently [X months] pregnant. I kindly request leave starting from [start of maternity leave] to [end of maternity leave] , as per the organisation’s policy.

During my absence, I have arranged for Mr. Anirban Aditya and Miss Anna Hmar to manage my tasks efficiently. For any necessary communication, please find my contact details below. If there are any changes to my plans, I will promptly inform you.

Attached herewith is my doctor’s letter confirming my pregnancy and due date for your records.

I sincerely appreciate your understanding and attention to this matter. Thank you for your support.

Warm regards,

[Your Name] [Your Position] [Department/Team Name] [Contact Information]

Sample 4 – Maternity Leave Letter

Subject: Maternity Leave Application

Dear Mr./Mrs.{Recipient’s Name},

I’m sending you this email to let you know that my due date is August 27, 2023. Since I’ve planned to take my maternity leave on the “start date” and return to work on the “end date,” I’d like to take advantage of the organisation’s offered “No of Weeks” of maternity leave.

Miss Nina Rami has volunteered to assume my obligations and responsibilities while I’m away and delegate them as necessary.

If, for any reason, my plan changes, I will let you know as soon as possible. In case you ever need to get in touch with me, my home and personal phone numbers are listed below.

Thanking you,

{Your Name} {Phone Number} {Designation}

Sample 5 – Maternity Leave Request

Subject: Maternity Leave Request

I hope this message finds you in good health. I am writing to inform you that I am currently in the third trimester of my pregnancy, and my doctor has advised immediate bedrest before my due date on 27/08/2022. Consequently, I would like to avail myself of the allotted maternity leave starting from [Mention your Maternity Leave Starting Date] till [Mention Your Maternity Leave End Date] .

In my absence, Mr. Anil Kapoor and Miss Poonam Rai will divide my duties and responsibilities. They have been briefed to ensure a seamless transition during this period. For any urgent matters or crises, please do not hesitate to reach me at the contact number provided below.

I have attached the necessary doctor’s letters for your reference, confirming my situation and due date. Should there be any changes in my plan, I will inform you promptly.

Thank you for your understanding and support during this time.

[Your Name] [Job Profile] [Department Name] [Contact Number]

Sample 6 – Application for Maternity Letter

Subject: Application for Maternity Letter

I hope this message finds you well. I am writing to formally request maternity leave from [Mention Start Date of Maternity Leave] to [Mention End Date of Maternity Leave] . I have attached the necessary documents from my doctor confirming my pregnancy and due date for your reference.

During my absence, I have made arrangements for Mr. Aman Singh to manage my roles and responsibilities. He will provide regular updates on work progress thrice a week. My contact details are provided below for any urgent matters or if you need to reach me.

I assure you of my commitment to ensuring a smooth transition of my tasks. Should there be any changes in my plan, I will promptly inform you.

Thank you for your understanding and support. I am looking forward to your positive feedback.

Maternity Leave (ML) in India: Act, Eligibility & Benefits

In India, the Maternity Benefit Act of 1961 ensures that women employed in factories, mines, plantations, and organisations with 10 or more employees are entitled to maternity leave benefits. To be eligible, a woman must have worked with her employer for at least 80 days in the 12 months preceding her expected delivery date. Meeting this criterion makes an expecting mother eligible for the mandated maternity leave and any additional leave or benefits provided by her employer.

Eligibility Criteria

Maternity leave is extended to:

• Pregnant women,
• Women adopting a child,
• Women experiencing a miscarriage,
• Surrogate or commissioning mothers.

For surrogate mothers, the 26-week maternity leave period begins from the day the newborn is handed over to the adoptive parents.

Covered Sectors

Maternity leave benefits apply to women employees in both the public and private sectors, safeguarded by the Maternity Benefit Act of 1961. This Act encompasses establishments employing 10 or more people, ensuring female employees receive maternity benefits during pregnancy, childbirth, and post-delivery.

It’s important to note that the Maternity Benefit Act doesn’t extend to self-employed women or those working in establishments with less than 10 employees.

Understanding your maternity leave eligibility is crucial, ensuring you can avail of the benefits rightfully due to you during this important life event. If you have further questions or concerns, it’s advisable to consult with your HR department or legal advisor.

Maternity Leave Benefits

In India, the Maternity Benefit Act of 1961 provides essential support for working mothers, acknowledging their vital role during pregnancy and after childbirth.

Maternity Leave Period According to the Act, first and second-time mothers are entitled to 26 weeks, or 6 months, of paid maternity leave. Subsequent pregnancies allow for 12 weeks, ensuring mothers receive their full salary during this period. Importantly, this leave is not just about time off; it’s about supporting mothers during a significant life transition.

Additional Maternity Leave Benefits Recognizing the multifaceted challenges of motherhood, the Act ensures comprehensive support. Mothers are granted provisions for childcare, and upon return, they have the right to resume their previous positions. Additionally, if a mother requires more time to recuperate and adjust, her employer must grant extra leave days, promoting the physical and emotional well-being of both mother and child.

Protection for Pregnant Employees Pregnant employees deserve a safe and supportive work environment. The Act mandates that workplaces must provide essential facilities, including hygienic restrooms, comfortable seating, and safe drinking water, ensuring pregnant women can work in a healthy and secure manner.

Moreover, it’s crucial to note that under the Maternity Benefit Act, employers cannot terminate or dismiss women employees solely due to their pregnancy, labour, or post-childbirth recovery. This protective measure secures the livelihood and dignity of expectant and new mothers, fostering a workplace environment that values and supports every stage of a woman’s life.

How To Write An Email To HR Asking About Company Maternity Leave Policy

When inquiring about your company’s maternity leave policy, there are two primary communication methods you can opt for either verbal or written communication.

• Verbal Communication: You can request a meeting with your HR representative to discuss the maternity leave policy in person. Alternatively, you could initiate a conversation with them via a phone call to address your queries.
• Written Communication: Another effective approach is to send an email or a letter to HR. Composing a well-crafted email allows you to clearly articulate your questions about the company’s maternity leave policy and provides a documented record of the conversation.

Dear Mr./Mrs. [Recipient’s Name],

I hope this message finds you well. My name is [your name], and I am a member of the [your department] at [Company Name]. I joined the company on [joining date/month/year]. I am reaching out to inquire about our company’s policy concerning maternity leave as I am in the early stages of my pregnancy.

I would be greatly appreciative if you could provide me with the relevant document or link outlining the maternity leave policy. Additionally, I would like to arrange a private discussion at your earliest convenience to seek clarification and address any queries I may have.

Attached to this email, you will find the doctor’s letter confirming my pregnancy for your reference.

Thanking you for your prompt attention to this matter.

[Your Name] [Phone Number] [Job Profile]

Maternity Leave Extension Letter

At times, women require maternity leave extensions due to childcare or health issues. Addressing frequently asked questions about these extensions, consider the following key points in your request letter:

• Reasons for Extension: Explain the specific reasons for the extension. For childcare, mention the need to care for your newborn or your child’s health and well-being. If it’s related to health issues, provide brief details about your condition and how it impacts your ability to return to work.
• Duration of Extension: Clearly specify the duration of the extension you are requesting. State the exact start date and the anticipated end date of the extended leave period.
• Documentation: Provide any necessary medical certificates or documents supporting your request. This could include a doctor’s note outlining your health condition or a childcare professional’s recommendation for an extended leave period.
• Work Arrangements: If possible, propose a temporary work arrangement during the extended leave period. This might include remote work options, reduced hours, or specific tasks you can manage from home. Be clear about how you plan to manage your responsibilities remotely.
• Communication Plan: Specify how you plan to stay in touch during the extended leave period. Provide alternative contact information and assure your availability for important work-related matters.
• Assurance of Smooth Transition: Express your commitment to ensuring a smooth transition during the extension. Assure your employer that you will take the necessary steps to hand over your responsibilities or delegate tasks appropriately before your extended leave begins.

Maternity Leave Extension Letter Sample

I hope this message finds you well. I am writing to request an extension of my maternity leave, which commenced from [start date] to the initially agreed end date of [original end date]. I recently gave birth to my baby boy through a caesarean delivery, necessitated by health concerns. As advised by my doctor, my recovery requires additional weeks of bed rest, thus requiring an extension of my maternity leave until [new end date].

I have already coordinated with [name of the person in charge of your roles and responsibilities], who has kindly agreed to cover my duties during my absence.

Enclosed with this letter, please find the doctor’s letter confirming my health condition and the need for an extended maternity leave period.

I sincerely appreciate your understanding and support in this matter. Your consideration is highly valued.

Thanking you for your understanding.

FAQs about Maternity Leave Letter

What to include in a maternity leave extension letter.

• Duration: Specify your leave's start and end dates as per the initial agreement.
• Reasons: Briefly explain your reasons without oversharing.
• New Date: Request the new end date for your extended maternity leave and seek your employer's approval.
• Doctor's Letter: Attach a doctor's letter to validate your situation and request.
• Courtesy: Maintain a courteous tone, expressing gratitude, which can significantly impact the approval process.

When should I submit my maternity leave application?

It's advisable to submit your maternity leave application well in advance, typically a few weeks before your intended leave start date. This allows your employer ample time to plan for your absence and make necessary arrangements.

What information should be included in a maternity leave application?

A maternity leave application should include your personal details, expected due date, the duration of the leave, and the date you plan to return to work. It's also essential to mention if you intend to take the entire leave entitlement or a partial period.

Should I customise my maternity leave application based on company policies?

Yes, it's crucial to tailor your application according to your company's policies and guidelines. Familiarise yourself with the maternity leave policy to ensure your application aligns with the company's rules and regulations.

Is there a specific format for a maternity leave application?

While there isn't a strict format, a maternity leave application should be formal and concise. It's recommended to use a professional tone, include a clear subject line, and organise the content in a structured manner.

The above maternity leave application samples and tips should help you write and submit a convincing application for maternity leave.

• Leave Application for School, Office & College With Samples
• Email Writing Format & Samples

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Career & Money ● 4 min

Writing a maternity leave request letter + example letters.

The Anatomy of a Strong Maternity Leave Request Letter

Know your workplace, example 1: casual letter, example 2: formal letter, example 3: tailor to corporate guidelines.

Maybe you’re a successful businesswoman, rising to new heights in your career. Or maybe you’re a young professional, just starting to get a feel for your workplace environment. Wherever you are on your professional journey, pregnancy might seem like a roadblock to your career. How do you handle your pregnancy and childbirth in a professional way without losing the progress you’ve made?

If telling your boss you’re pregnant in person isn’t your style, the next best alternative is to write a maternity leave request letter.

Getting this letter to your boss in a timely manner is an effective way to communicate your commitment to the company, your plans for leave, and your hopes for the future.

It’s also a great idea to attach your maternity leave plan to your request letter, so you look super prepared and dedicated to your company.

Together we will walk through how to write a stellar maternity leave request letter that shows your devotion to your company and passion for your career.

When you’re writing your maternity leave request letter, there is some essential information you’ll want to include. This will allow your boss to have the details of your maternity leave clearly laid out and easily accessible. A strong maternity leave letter includes:

• Your name, title, and employee number if applicable. In big companies, your boss might need a reminder of who you are or which department you work for. Adding these details helps keep things professional.
• Your due date and how many weeks of leave you’re planning to use. It can also be helpful to schedule your last day in the office a week or two before you’re due so your office can better plan for your absence. Babies come when they want to, but scheduling your last day can give you some peace of mind.
• The name of a trusted colleague or teammate who will be handling your duties and responsibilities. If you trained someone to help while you’re gone, be sure to mention it in your maternity leave request letter!
• Clear boundaries for maternity leave . Are you ok receiving work emails while on leave? What about phone calls? Letting your boss know what you are or aren’t comfortable with in writing can help with possible disputes in the future.
• Excitement about returning to work. Your employer wants to know that they aren’t going to lose a valuable employee. Showing that you are excited about coming back to work gives your boss an extra boost of confidence about your commitment to the company.

Helpful tip: Attach your complete maternity leave plan to the letter for bonus points with your company!

After you’ve included these important details, submit your request letter as soon as possible. If your leave falls under FMLA guidelines, you will need to provide your employer at least 30 days notice. However, more notice is always better, since this will give your office time to prepare. Once you’re in a pregnancy safe zone (generally after 12-15 weeks), anytime is a good time to bring up maternity leave with your boss!

By highlighting a clear plan and timeline for your maternity leave, you are assuring your boss that you are committed to your company and willing to do everything you can to make your time away as smooth as possible.

Every office is different, so it’s important to know the environment of your workplace. Some offices have employee handbooks that might give you insight into the HR policies in place for maternity leave. Company culture also plays a huge part in what type of maternity leave request letter you should write to your employer.

Below I have included three maternity leave request prompts that vary in formality. Feel free to pick one that fits your company best and adapt it for your needs.

If you work for a small company where you know your boss well, you can write a more casual maternity leave letter. You can include less information since your boss likely knows you better. An easy way to send this is via email. Be sure to cc your HR representative on your email to your boss.

Subject: Maternity Leave Request

Dear Mr./Mrs. [Recipient’s Name],

As you know, I am now approaching the end of my pregnancy. I am due [due date] and plan to start my maternity leave on [starting date] and return to the office by [tentative joining date]. Barring any unforeseen issues regarding my pregnancy and delivery, I expect to be back to work at my previous position and workload.

I have been working closely with [colleagues name] and they are prepared to handle my responsibilities while I am away.

If my plans change for any reason, I will let you know as soon as possible. Thank you for allowing me this time to spend with my newborn.

See my attached maternity leave plan for further details.

Yours Sincerely,

[Your Name]

If you work for a larger company and are less comfortable having a casual conversation with your boss, you will likely want to print out a physical letter to hand to your boss and HR director. Including more information can help you feel confident asking for maternity leave.

[Manager name]

[Business address]

This letter is to inform you that I am pregnant and plan to take maternity leave. My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery]. I plan to take [number] weeks of maternity leave. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now.

While I'm on leave I suggest [name] be in charge of [specific parts of your job]. If you have any concerns, please let me know so we can address them.

While I'm on maternity leave, I am happy to reply to emails in my available free time, however I ask that phone calls please be avoided. Please let me know if there are any forms you require from me before I go on maternity leave. Thank you for allowing me to take this time to physically recover and care for my new baby.

[Handwritten signature]

If you work for a large company with many supervisors, it can be tricky to know the correct way to write a maternity leave request letter. Your corporation will likely have a much clearer guideline for maternity leave than smaller companies. Be sure to let your boss know who you are and that you are aware of your allowed leave. This is also a good letter to print out and hand deliver.

The purpose of this letter is to apply for maternity leave as mentioned in our organization’s policy. I would like to use my maternity leave for a period of [number of weeks] weeks, beginning [start date] with my return to the office being [end date]. I hope that this request will be approved in a timely manner.

During my time away, I have asked [colleague’s name] to assist with handling my responsibilities and duties. In the case of an unmanageable emergency, please contact me at [contact number].

If my plans change, or unforeseeable circumstances arise, I will be sure to let you know. Please let me know of any information or forms, such as a doctor's note, that you will require from me before or during my maternity leave. I look forward to working with you to ensure a smooth transition to maternity leave and back to work.

A maternity leave request letter is an effective way to set expectations for your time away from the office. Your boss will be thankful to have one document to find your due date, the length of time you will be gone, and an expectation for communication. Don’t be shy about your passion for your company and excitement to return to work when your leave is over.

If you’re wanting a way to take your maternity leave request letter to the next level, be sure to read our guide on how to create a maternity leave plan (it even includes a template!)

Your maternity leave is a time to adjust to parenthood and bond with your new baby. A clearly communicated leave plan with your company can let your time at home be as peaceful as possible, allowing you to return to your career with joy.

#career #maternityleave #katiedanilich

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Letter Requesting Maternity Leave

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This is a letter asking an employer for maternity leave off . The primary purpose of this letter is to put a request for maternity leave in writing to an employer. Often, an expectancy announcement is made orally and informally prior to a formal request for maternity leave, but it doesn't have to be that way. Regardless, it is a good idea to put a request for maternity leave into an official letter to keep everything documented and avoid disputes later on.

This letter can be used for any situation in which maternity leave is being requested. In the United States, specifically, maternity leave is guaranteed for pregnant mothers or those who are adopting children. Federal law guarantees maternity leave for at least 12 weeks, but more leave may be given depending on an employer's specific policies.

How to use this document

This letter memorializes a request for maternity leave off to an employer. Whether or not verbal approval has already been given, it is still important to make sure the official request is in writing. As noted above, maternity leave requests can be granted for pregnancy or even the adoption of a new child.

In this letter, address and header information will be entered for both the sender and the recipient. Information about the expectancy will be entered, such as the due date. Finally, the leave request information will be entered, such as how long is being requested off and the exact dates of the leave.

Most maternity leave request letters do not require any attached documentation. However, your employer may request additional documentation, such as a doctor's note, after the letter is sent.

Applicable law

Labor laws in the United States cover maternity leave, and they are generally governed by the Fair Labor Standards Act. Specifically, the Family and Medical Leave Act of 1993 (FMLA) requires 12 weeks of unpaid leave . This is in practice for mothers of newborn or newly adopted children . However, beyond that, individual time-off policies will be specific to the employer and may include more leave or specific policies surrounding that leave.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

Guides to help you

• How to Send a Letter
• Taking Time to Recover: Overview of the Family and Medical Leave Act (FMLA)

Other names for the document:

Leave Request for Maternity, Letter Asking for Maternity Leave, Letter for Maternity Leave, Maternity Time Off Request, Letter Requesting Leave for Maternity

Country: United States

Leave Requests - Other downloadable templates of legal documents

• Letter Asking Employer for Vacation Time off
• Leave of Absence Request Letter
• Other downloadable templates of legal documents

17+ Free Sample Maternity Leave Letter Templates – MS Word, PDF

For new mothers, balancing work and taking care of a newborn can be a stressful juggling act. Companies typically offer maternity leave to help ease this transition, but it can still be daunting to approach your employer and request the time off. This is where a maternity leave letter template can come in handy.

Table of Contents

From providing proper notice of when you plan to start and end your leave, to outlining any special requests or arrangements you may need to make your transition back to work smoother, a well-crafted maternity leave letter can make all the difference in ensuring a smooth and stress-free leave. With a readily-available template, new moms can feel empowered to advocate for themselves and their families during this important time.

Download Free Sample Maternity Leave Letter Templates

How to Request Maternity Leave in a Letter

Becoming a new parent is an exciting and nerve-wracking experience, especially when it comes to requesting time off work for maternity leave. It’s important to inform your employer of your intentions to take time off to prepare for your new arrival and adjust to the new lifestyle changes that come with being a parent.

You might be interested: Sample Letters Of Medical Necessity

Writing a letter requesting maternity leave can be somewhat daunting, but with a little guidance, the process can be simple. By following a few key steps and providing the necessary information, you can ensure that your employer has all the information they need to make the process smooth and stress-free for both parties.

Importance of Maternity Leave Letter

As a new mother, the thought of returning to work after a few weeks of bonding with your newborn can be daunting. That’s why a maternity leave letter is so important. It’s not just a formality to inform your employer of your leave. A well-written letter can help you secure your job, maintain a positive relationship with your employer, and set expectations for your return.

You might be interested: Free Treatment Plan Templates

It also gives your employer time to plan and prepare for your absence. By taking the time to craft a thoughtful and professional maternity leave letter, you can alleviate some of the stress and anxiety that often comes with returning to work after giving birth. So take a deep breath, put pen to paper, and let your employer know that you are committed to both your new family and your career.

Guidelines for Writing an Effective Maternity Leave Letter

The arrival of a new member of the family is a special time that requires some restructuring of your life. As an expecting mother, you may need to take some time off work to adjust to the new addition. Writing an effective maternity leave letter can help prioritize the needs of your family while maintaining smooth operations at your workplace. It is important to follow some key guidelines while composing this letter to ensure that it is professional, courteous, and informative.

You might be interested: Free Medical Consent Form Templates

Your maternity leave letter should provide essential details about the duration of your absence, your anticipated return date, and relevant contact information during your leave. Additionally, it is always a good idea to express your appreciation for your employer’s understanding and support of this exciting life event. By crafting a thoughtful and comprehensive maternity leave letter, you can move forward with confidence, knowing that your employer is well-informed and supportive of your needs as a new mother.

How to Create a Maternity Leave Letter Template

As an expectant mother, preparing for your upcoming maternity leave can be both exciting and overwhelming. There are several things you need to take care of before you leave, including informing your employer about your absence. One of the most important pieces of information you need to provide your employer is a maternity leave letter.

You might be interested: Free Nursing Hospital Discharge Checklist

Start with the Basics

Begin by including your full name, job title, and address at the top of your letter. Next, include the name and address of your employer, followed by the date of the letter. This information should be aligned to the left of the page.

Let Your Employer Know About Your Absence

The first paragraph should be an introductory paragraph stating the purpose of the letter, which is to inform your employer of your maternity leave. Include the expected date of delivery and expected return date. This paragraph should be concise and straight to the point. You can start by writing “I would like to inform you that I will be taking maternity leave for…”

Explain Your Absence

In the next paragraph, explain the reason for your absence in detail. Ensure that you mention that your absence is due to your pregnancy and that you need time off to recover. Be sure to mention any medical conditions or doctor’s orders that support your need for time off. You can write, “As per my medical condition and doctor’s orders, I will need to take some time off work in order to recover from childbirth.”

Outline a Plan of Action

Next, discuss how you are planning to handle your workload before your leave and during your absence. Mention any pending projects and how they will be delegated to colleagues. You can also offer to train a replacement or mentor a colleague who can take over your responsibilities. You can write, “I am working on a plan to ensure that all my pending projects are completed before I go on leave. I will delegate specific tasks to my colleagues and provide them with the necessary training…”

In the final paragraph, restate your appreciation for the opportunity to work with your employer. Inform them that you will keep them updated on any changes and ensure a smooth handover of responsibilities. Finally, thank them once again for their understanding and support during this period. You can write “I appreciate the support and understanding that the company has offered me during this period and I am looking forward to returning to work and resuming my responsibilities. I will keep you updated on any changes…”

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• Maternity Leave: Application + [Paid Benefit & Duration]

Maternity leave is an important entitlement for female employees in the workplace. Interestingly, there has been a lot of conversation around this subject. For example, in the United States, there is a call for the establishment of Federal Paid Maternity Leave. 

Also, statistics show that just 12 per cent of women in the American private sector enjoy paid maternity leave . It is important for employees and employers alike to understand what a maternity leave period typically connotes and the obligations that surround this. 

What is Maternity Leave? 

Maternity leave is a period of time during which a new mother is legally allowed to stay off work before and after the birth of her child. During this period, the new mother is granted a leave of absence. The maternity leave period and other entitlements vary based on several organisational and labour parameters in different industries and countries respectively.

Eligibility for Maternity Leave

A female employee must meet certain criteria before she qualifies for maternity leave. These eligibility criteria are not always universal and typically vary from organisation to organisation. Additionally, there may be overriding federal and state labour eligibility criteria for maternity leaves in different countries. Regardless, there are certain criteria that appear to cut across. These include Employment type, length of service and evidence of pregnancy/adoption/surrogacy. 

• Employment Type

In the UK, only full time or contract female employees legally qualify for maternity leave and other possible entitlements. This, by extension, means that female staff who are paid workers will not enjoy this benefit. Countries usually define different employment status that determines the rights and benefits of staff and the responsibilities of their employers. 

Employees are persons who work under an employment contract. These persons enjoy workers benefits plus additional benefits like statutory sick pay, maternity or paternity leave periods, redundancy pay and notice periods. 

On the other hand, workers are staff who are not bound by an employment contract. They may have some sort of contract that binds them to provide a service for a period of time for a reward. This reward may be cash or some other type of benefit. Typically, workers do not qualify for maternity leave. 

• Duration of Work

How long do you have to work to qualify for maternity leave? The duration of work for maternity leave varies according to labour laws in different countries. There are organisations that require the female staff to have worked continuously for a year before she is eligible for maternity leave and other benefits. In the UK, companies usually require the said employee to have worked continuously for 26 weeks before the 15th week to her due date in order to qualify for the leave. 

• Evidence of Pregnancy/Surrogacy/Adoption

To qualify for maternity leave, you must present evidence of pregnancy . This can be a letter from your doctor or a maternity certificate. If your child is born through a surrogate, you do not qualify for maternity leave and its benefits. Instead, you will get statutory adoption leave and pay. The same applies to females who adopt children. 

Maternity Leave Duration  

• United States

The average duration of maternity leave is 12 weeks in the United States. Typically, it is shorter; about 10 weeks or less. The Family and Medical Leave Act (FMLA) stipulates that female employees in the United States can enjoy up to 12 work weeks away from work as maternity leave. During this period, they retain their employment status. 

However, the United States is one of the few industrialised countries that fail to include a mandate for paid maternity leave. This means that although new mothers are mandated by law to get a specific period off work, they do not necessarily have to get paid during this period. 

Private companies in the United States have the discretion to determine if they would offer paid maternity leave. They also have the sole right to determine how much to be paid.

According to a 2018 Mercer survey , 40% of employers now offer some form of paid maternity leave, up from 25% in 2015.

The duration of maternity leave is 52 weeks in the UK . Eligible female employees can enjoy up to 52 weeks of statutory maternity leave.

This period is broadly split into two parts, that is, the ordinary maternity leave period and the additional maternity leave period. They both last for an equal 26-week duration. 

The UK employment legislation allows all eligible female employees to access statutory maternity leave regardless of how long they have worked. Also, eligible female employees will enjoy Statutory Maternity Pay for up to 39 weeks in the leave period .

The statutory maternity leave begins at least 11 weeks before the expected week of childbirth. Other statutory benefits may accrue if the employee is protected by a company maternity scheme. 

The duration of statutory maternity leave spans 16 weeks in Spain, typically. For twin and triplet births, their mothers enjoy 18 weeks and 20 weeks of statutory maternity leave , respectively. Unlike the UK and US, self-employed women in Spain also enjoy maternity leave as long as they are registered under the Spanish social security system.

During maternity leave, the mother gets 100% of her wage. The Spanish Social Security takes responsibility for this. Maternity leave benefits in Spain differ based on one’s remuneration, company and location. Spanish women are expected to pay a certain amount as a contribution to qualify for maternity leave entitlements.

Also, working mothers who live in the city capital, Madrid, enjoy 100 euros as economic allowance. 

Maternity Leave Application Methods 

There are two ways to apply for maternity leave at your workplace; writing an official letter or filling your company’s maternity leave application form. 

Official Letter to the HR or Employer

A maternity leave letter is an official document requesting a maternity leave of absence and other accrued benefits from your employer. It is an important formal document that you should present to your employer before proceeding on your maternity leave.

Typically, it contains your expected date of delivery and how many weeks you’d be taking off work. It also indicates when your leave begins and your expected resumption date.

You should also include your contact information plus evidence of pregnancy given by your healthcare provider. Your employer is expected to confirm receipt of your letter in not more than 28 days. 

Maternity Leave Letter Sample

XYZ Home Street,

December 1, 2019

The Human Resources Manager,

ABC Corporation,

124 Business Road,

Notification of Maternity Leave

I write to inform you that I am pregnant and I would like to start maternity leave on….(Date) 

My expected delivery date is …..(Date). Up to this time, I will continue to work remotely for the organisation. My maternity leave spans 12 weeks and I should resume my current position by ……..(Date)

While on maternity leave, you may contact me via email if you require any office-related information. I have put together a work profile to enable a smooth administration for the colleague acting in my capacity during this period.

Upon my return, I hope we can reach an agreement for reduced work hours to enable me to take care of my baby. 

Please find attached my evidence of pregnancy, scan plus other necessary information. I will contact you if there are any developments. 

Kindly confirm receipt of this letter. 

Best regards,

Faith Jones. 

Maternity Leave Application Form

An employer can create an application form for female employees to fill when seeking maternity leave.

This form will typically contain fields requesting specific employee information. The form can be distributed in hard copies or uploaded to a site from which employees can access it.

It is easier for employers to collect applications using online forms. Online forms can be linked directly to the organisation’s web page or company handbook. 

Collecting employee information through online forms is an efficient process that saves time. For example, there is no need to worry about going through tons of paper in order to access an employee’s information.

Second, there is the total elimination of errors that can occur when downloading application forms form websites. Collecting information through online forms helps to safeguard the data gathered. 

You can process more data in less time. 

Online data gathering platforms like Formplus help employers to easily gather employee information. Formplus provides numerous templates for specific organisational data gathering.

Using Formplus builder, employers can also create custom forms for data collection. For example, you can use the Formplus maternity leave application form template to collect information from employees seeking maternity leave. 

Paternity & Maternity Leave Form Template  

Formplus provides templates for maternity and paternity leave applications.

Paternity Leave Application Form

The paternity leave application form template allows applying employees to fill in important information like their bio-data, leave dates and job role. There’s a field for uploading important documents as stipulated by company regulations and labour laws. You can view it here:

Just like the paternity leave application form template, the maternity leave application form contains bio-data, job role and contact information fields. The applicant is required to fill in her expected date of delivery and leave duration. 

Maternity or Paternity Leave

Maternity leave is a period of time during which a new mother is granted a leave of absence from work. Paternity leave, on the other hand, is a leave of absence that is granted to a new father. 

Unlike maternity leave, paternity leave is not popular in many countries and workplaces. New fathers do not get as much time and benefits as new mothers. 

Nearly 92 countries have national policies that allow fathers to access paternity leave. However, these countries do not include China, India and even the United States. 

In the United States, the granting of paternity leave lies at the discretion of the employers. 

In Japan and South Korea, new fathers have access to up to 1 year of paid leave. Uzbekistan provides for up to 14 weeks of paid paternity leave. 

Middle-income countries with high child population such as Brazil offer 2 to 3 weeks of paid paternity leave to male employees. The same can be said for Congo. 

A 2017 report by Business Insider shows that Sweden has the best paternity leave policy in Europe. New fathers in Sweden typically enjoy up to 3 months of paid leave.

In Slovenia, fathers get 90 days of paternity. In the first 15 days, they are paid their salaries in full. Then, they enjoy a minimum wage for the remaining duration of the leave. 

In the UK, eligible male employees enjoy up to 2 weeks of paid paternity leave. 

Maternity Pay + Other Benefit

Full pay maternity leave.

Very few countries offer maternity leave with full pay benefits for female employees. In the UK, qualified new mothers are paid 90 per cent of their gross weekly income in the first 6 weeks of the leave period. 

Usually, the last 13 weeks in the leave period are unpaid. This is called Statutory Maternity Pay.  To qualify for Statutory Maternity Pay, female employees must earn 118 euros weekly. They are also required by law to provide their employer with the right pregnancy notice at the right time. 

Companies usually require the said employee to have worked continuously for 26 weeks before the 15th week to her due date in order to qualify for the leave. 

In Estonia, women enjoy up to 85 weeks of fully paid leave. Finland offers up to 161 weeks of paid maternity leave.

No Pay Maternity Leave

The United States and a few other countries like Papua New Guinea have federal labour legislations that provide for unpaid maternity leave for up to 12 weeks.

There are lots of arguments in favour of why the United States should provide paid leave for new mothers. However, labour regulations in states like California stipulate partially paid maternity leave.

To access US maternity leave, the employee must have worked consistently in an organisation for 1 year. 

Many other countries allow new mothers to enjoy some sort of remuneration during the maternity leave period depending on established parameters.

Other Maternity Benefits

Aside from remuneration, new mothers also enjoy other maternity benefits. For instance in the UK, they get child benefit and working tax credit for up to 39 weeks after the leave period . 

Female employees who have their first child access up to 500 pounds of Sure Start Maternity Grant . In addition, they can also get income support for the duration of the leave. 

Maternity Allowance

Female staff who are workers and not employees will get maternity allowance after birth as stipulated by UK employment laws. This amount usually varies. A worker can claim Maternity Allowance from 26 weeks of pregnancy.

The maternity allowance is paid from about 11 weeks before the expected delivery date. 

Maternity Health Insurance

The Family and Medical Act in the US stipulates that employers must continue health insurance coverage for female employees on maternity leave. UK labour laws provide for expecting female employees to still get paid for the time spent at antenatal appointments. 

In Scotland, pregnant women get free dental care under the National Health Scheme for up to 1 year after the child is born. They are also entitled to free medical prescriptions for up to 1 year after childbirth. 

Pregnant Employees’ Rights Over Employers

Pregnant employees in the workplace are entitled to certain benefits before they proceed on maternity leave.

In the United States, there are two major laws that protect pregnant women in the workplace. First is the 1964 Pregnancy Discrimination Rights Act . Under this act, your employer cannot discriminate against you, employment-wise, based on your pregnancy. 

The Family and Medical Leave Act also stipulates benefits for pregnant women including maternity leave and other entitlements. 

In the UK, federal labour laws state that pregnant women are entitled to payment for antenatal appointments that fall within work hours. Pregnant women are allowed flexible working hours plus protection against unfair workplace treatment or discrimination. 

Protection from Dismissal and Discrimination 

In the United States, pregnant women are protected from indiscriminate dismissal. In addition, new mothers are legally empowered to retain their jobs throughout the period of maternity leave. 

The Employment Rights Act 1996 s99 and Maternity and Parental Leave Regulations 1999 reg.19 protect pregnant employees from detrimental treatment or dismissal on the grounds of pregnancy or maternity leave. This protection applies to all female employees from the first day of their appointment. 

Once an employee formally informs her employer of her pregnancy, she gains legal protection against all forms of discrimination.

Maternity Leave is one of the most important benefits that accrue to female employees. As is already established in this post, there is no unison when it comes to maternity leave benefits and eligibility criteria. 

Different countries and organisations have varying criteria that qualify employees for maternity leave and other possible benefits. As such, it is important for you to understand how these regulations work in your country; whether you are a female employee or an employer of labour. 

Knowing these will help you make informed decisions when it comes to accessing maternity benefits for you and your child. 

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Maternity Leave Letter: Format, Sample & How to Write

• Updated on  
• May 1, 2024

A maternity leave letter is a formal request written by an expectant mother or a new mother to her employer, informing them of her intention to take time off work due to pregnancy, childbirth, and/or caring for a newborn child. On this page, we will help you understand what a maternity letter means, how you can write it and what information you must add to yours.

As per the Maternity Leave Act of 1961, a pregnant woman can take a paid maternity leave of 12 weeks. Later, the leave duration increased up to 26 weeks after an amendment in 2017. In this blog, we will help you how to apply for maternity leave in English including some samples with the format, tips and examples to help you. This blog also includes some tips for a maternity leave extension letter.

Table of Contents

• 1 Write a Maternity Leave Letter in 5 Easy Steps
• 2 Maternity Leave Letter Format
• 3.1 Sample 1
• 3.2 Sample 2
• 3.3 Sample 3
• 4 Maternity Leave Act of 2017  

Also Read: Leave Application for School From Parents

Write a Maternity Leave Letter in 5 Easy Steps

Here we have mentioned some tips for writing a Maternity Leave Letter in 2024. Keeping these points in mind at the time of applying for leave will improve the writing tone. Have a look at the points below:

• Never use an informal tone in a maternity leave application.
• Try to maintain the professional language.
• Mention the leave days or weeks you are asking for.
• Do not forget to mention the approximate date of rejoining the work.
• Make sure to mention your colleague’s name who will take care of the work in your absence.

Apart from this, if you have spent the approved leaves but you want to write maternity leave extension leave. Make sure, you mention the reasons behind the extension of your leave.

Also Read: Letter to the Editor

Maternity Leave Letter Format

Below is a format for the maternity leave letter. Employees will have to include the same in their application for maternity leave.

• Name and address of the sender- The first step to writing a maternity leave letter is to include the name and sender’s address. Here the employee can add her personal address and name
• Date- The date you are sending the letter has to be included in the next line.
• Name and address of the receiver- Next, you can add the official address of the organization as well as the name of the receiver.
• Subject- Under the subject clearly specify the reason for sending the application. For example, in this case, you can write that you are applying for maternity leave.
• Salutation-  Address the receiver as Sir/ Ma’am, as applicable
• Body of the letter- Clearly explains the reason for the leave and how long you would need the maternity leave.
• Thank the receiver- Finally, thank the receiver for reading this letter and end the letter with your signature and name.

Maternity Leave Application Samples

Below we have mentioned some samples of Maternity Leave Application to help women who are going to be mothers soon. These maternity leave letter samples can be edited according to your situation and are ready to send to your organization/manager/senior.

Here is a maternity leave letter for a teacher applying for such leave in school:

Also Read: How to Write a Motivation Letter?

Here is a maternity leave letter sample for an administrative staff of a school:

Also Read: LOR samples for students

Maternity Leave Act of 2017  

The Maternity Leave Act of 2017 (Amendment) increased the duration of maternity leave from 12 to 26 weeks. maternity leave can be applied for by the women 8 weeks before the estimated delivery date. Women who have more than two children can get leave for approximately 12 weeks. That is 6 weeks before the delivery date and 6 weeks after the delivery. The payment made during maternity leave is based on the average daily wage for the period of actual absence.

Ans. An employee can write a maternity leave letter either by email or as a formal printed letter. The letter should clearly explain the weeks the employee will not be available. Also, the employee has to specify the joining date as well. One important thing is to attract medical documents as proof.

Ans. Employees can ask for maternity leave at work by writing a maternity leave application. The employee also needs to research well about the company’s policies and leave work with team members before applying for the same.

Ans. Employees should inform about the maternity leave after their delivery as soon as possible.

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A maternity leave letter is a very important letter that female employees need to send to get maternity leave. The leave letter should contain the dates the employee will not be available, an attached medical proof, and the date of rejoining. Getting maternity leave is beneficial for the employee as it will be a paid leave. To learn about different applications like these, follow the school education page of Leverage Edu now!!

Blessy George

Blessy George is a Content Marketing Associate at Leverage Edu, boasting over a year of experience in the industry. Her expertise lies in crafting compelling content tailored to online courses, making her a go-to source for those navigating the vast landscape of digital learning. In addition to online classes, she writes content related to study abroad, English test preparation and visas. She has completed her MA degree in Political Science and has gained valuable experience as an intern.She is known for her extensive writing on various aspects of international education, garnering recognition for her insights and contributions. Apart from her professional pursuits, Blessy is passionate about creative writing, particularly poetry and songwriting.

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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Maternity Leave Application For Office – 5+ Different Samples

Maternity leave is when a woman takes time off work because she’s going to have a baby or just had one. Planning maternity leave is important so the mom and her family don’t face financial problems and she can spend time with her baby.

Maternity leave varies in different countries and organizations, including both legally required leave and pay. Below are examples of how a mom-to-be can write a maternity leave request for work.

What is maternity leave?

It’s when a pregnant woman asks her employer to take time off work for childbirth and caring for her child.

This request tells the employer about the leave dates and lets them plan for the absence.

It shows responsibility and helps the company manage work during the absence.

Tips for writing a maternity leave request

• Address the letter to your supervisor or HR manager respectfully.
• Clearly say you’re requesting maternity leave.
• Mention when you plan to start and end your leave.
• Specify the start date precisely.
• Know your company’s maternity leave policy.
• List tasks you’ll hand over before leave.
• Suggest colleagues who can cover your work.
• Offer to train your temporary replacement.
• Thank the company and assure them of your commitment.
• End with a polite closing and your contact details.

Maternity Leave Application For Office

[Your Name] [Your Address] [City, State, ZIP Code]

Date: DD/MM/YYYY

To, [Recipient’s Name] [Recipient’s Designation] [Company Name] [Company Address]

Subject: Request for Maternity Leave

Dear [Recipient’s Name],

I am writing to inform you about my pregnancy and to formally request maternity leave as per the organization’s policy. My expected due date is [Due Date] , and I plan to commence my maternity leave from [Start Date] . The anticipated duration of my leave is 16 weeks, with a planned return to work on [Return Date] .

Thank you for considering my request. I am happy to provide any additional information if required.

Sincerely, [Your Name]

Leave Extend Application

Leave Application For 10 Days In Office

Leave Application For Death Rituals In Office

Maternity Leave Application For Office In English

Subject: Maternity Leave Request

I am writing to notify you of my pregnancy and formally request maternity leave in accordance with company policies. My expected due date is [Due Date], and I plan to start my maternity leave on [Start Date]. I intend to return to work on [Return Date], after a 16-week leave period.

Please feel free to contact me if further information is needed.

Best regards, [Your Name]

Maternity Leave Application For Office Sample

Subject: Maternity Leave Application

I am writing to inform you of my pregnancy and to formally request maternity leave in accordance with company guidelines. My expected due date is [Due Date], and I plan to commence my 16-week maternity leave on [Start Date], with a planned return on [Return Date].

Pregnancy Leave Application For Office

Subject: Request for Pregnancy Leave

I am excited to share the news of my pregnancy and would like to request pregnancy leave in accordance with company policies. My due date is [Due Date], and I plan to commence my leave on [Start Date], with an expected return on [Return Date].

Pregnancy Leave Maternity Leave Application Letter For Office

Subject: Maternity Leave Application due to Pregnancy

I am delighted to inform you about my pregnancy and would like to request maternity leave in line with company policies. My due date is [Due Date], and I plan to commence my 16-week maternity leave on [Start Date], aiming to return on [Return Date].

Enclosed is a letter from my healthcare provider validating my pregnancy. I commit to keeping you informed in case of any unforeseen events affecting my return date.

Your understanding is highly appreciated.

How To Write An Application Letter For Maternity Leave Sample

Subject: Guide on Maternity Leave Application

I am writing to inform you about my pregnancy and provide guidance on the process of applying for maternity leave. My expected due date is [Due Date], and I intend to begin my 16-week maternity leave on [Start Date], aiming to return on [Return Date].

Attached is a letter from my healthcare provider confirming my pregnancy details. If you require any additional information or clarification on the application process, please feel free to contact me.

Thank you for your attention to this matter.

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Template letter to confirm an employee's maternity leave

A template letter to respond to an employee who has told you they're pregnant. Free to use.

You can copy and paste the template text into an email or document.

Find advice on managing pregnancy and maternity

[Today's date]

Dear  [name of your employee],

Thank you for telling us about your pregnancy in your  [letter / email]  dated  [date] .

Maternity leave start and return dates

You told us you want to start your maternity leave on [date] .

You're entitled to 52 weeks' statutory maternity leave.

[Optional] Your contract also gives you enhanced maternity leave of [number of weeks] .

If you take your full entitlement, your return to work date will be [date] .

If you want to take less than your full maternity leave entitlement, please let us know. By law, you must take at least 2 weeks' off after your baby is born. [Note: if your employee works in a factory, they must take at least 4 weeks' off]

Changing your maternity leave start and return dates

If you want to change the date you start your maternity leave, you must give us at least 28 days' notice.

If you want to change the date you return from maternity leave, you must give us at least 8 weeks' notice.

If your maternity leave is triggered early

If your baby arrives early your maternity leave will automatically start the date after your baby is born. If this happens, please let us know as soon as possible.

If you're off work with pregnancy-related illness at any time in the 4 weeks before your baby is due, your maternity leave will automatically start after the first day of absence.

If your maternity leave is triggered early, we will tell you your new return to work date within 28 days.

Antenatal appointments

You have the right to a reasonable amount of paid time off for pregnancy-related appointments.

After your first appointment, you must provide an appointment card or other evidence of your appointments if we ask for it.

Holiday entitlement

You will still build up your usual holiday entitlement while you're on maternity leave.

You cannot use holiday entitlement while you're on maternity leave. But you can arrange to use your holiday before or after maternity leave.

You should speak to [name or job role of relevant person in your organisation] as early as possible about how to use your holiday entitlement, including any you build up while on maternity leave.

Keeping in touch days

You can work for up to 10 days during your maternity leave to help you stay in touch with [name of organisation] . These are called 'keeping touch (KIT) days'.

You should speak to [name or job role of relevant person in your organisation] to arrange any keeping in touch days.

If you have any questions about anything in this letter, please get in touch.

Yours sincerely,

[Your name]

Download this template

• Download this template in Microsoft Word format (DOCX, 22KB)
• Download this template in Open Document format (ODT, 8KB)

If you need the template in a different format, email  [email protected]

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

Sample Maternity Leave Letter Formats for Employee in India

Women employees in Indian will get 26 weeks (182 days) of maternity leaves during their pregnancy. To avail of those maternity leaves, they need to submit a request letter to their employer. After approval of the employer, they can take maternity leave. 

You can start taking maternity leaves before 2 months (8 weeks) from the expected date of delivery and the balance you can use after the delivery.

Tips to Write a Formal Maternity Leave Letter.

• Write the subject line as Application for maternity leave or request for maternity leaves .
• Start with proper salutations like Dear Sir/Madam or Respected Sir/Madam.
• Address the maternity leave letter/email to the right person in your organization i.e who has the authority to sanction the leave, like your manager or HR department.
• Mention the starting leave date and expected rejoining date in the letter.
• Also mention the expected date of delivery and attach copies of any medical certificates related to your pregnancy.
• If you are handing over any pending works to your colleagues then mention those details as well in the letter.
• Finally, say thank you and close the letter.

Here are the sample maternity leave letter formats for women employees in India, which you can use during your pregnancy. 

These letters can be used for both central and state govt employees and for private company employees also. 

Maternity Leave Letter Format 1

The Manager,

Company Name,

Employee ID,

Designation,

Department.

Sub: Application for maternity leave from ______(date) to _______(date).

Dear Sir/Madam,

I am writing this letter to seek your approval to take my 26 weeks of maternity leave. 

I would like to take maternity leave from _________ to ________(date).

My expected delivery date would be _____, 

I am expecting to rejoin on ______(return date), in case of any delay due to my health problems I will intimate you as early as possible.

So kindly approve my maternity leave request.

Thanks in advance.

Maternity Leave Letter Format 2

The Manager/HR,

Company name,

Sub: Maternity leave request letter from ______ to ______(date).

My name is _________(your name), employee id ________, working in your company as a ________(your designation) in ___________(department).

I am writing this request letter to apply for maternity leave from ________ to _______(date). I am carrying sixth-month pregnancy and my expected date of delivery is _______.

I have completed all my works and in case of any emergency, I will be available at my mobile number.

So please approve my maternity leave request.

Thanking you.

Yours sincerely,

Maternity Leave Letter Format 3

Sub: Maternity leave request.

Respected Sir/Madam,

I am _________(your name), employee id________, working in ________(department) as a _________(desigantion). 

This leter is about my maternity leave from ______ to ________ (date). 

Currently, I am six months pregnant and my expected date of delivery is _______. 

I will come back to the work immediately after completion of my manternity leave period.

I hope you approve my leave request.

Maternity Leave Request 4

Department,

Sub: Maternity leave application.

I am writing this letter to inform you that due to my pregnancy I want to apply for maternity leave from _______ to ________ (Date). I am planning to my home town for delivery.

I have completed all my tasks and  Mr./Ms.__________(colleague name) will take care of my upcoming works.

Here I request you to please accept my maternity leave request.

Maternity Leave Email Format 1

I, ________(your name), ________(your designation), request you to accept my maternity leave request from _______ to _________ (Date).  At present I am sixth month carrying, and my deliver might be in the month of _____.

So Please approve my leave request, and I immediately rejoin the work after the leave.

Maternity Leave Email Format 2

Dear Mr./Ms.____________,

I am writing this email for your approval regarding my maternity leave. I am planning to take leaves from _______ to _______ (Date). My expected date of delivery will be in the month of _____.

I have finished all the tasks and my team members will take care of further tasks and until I rejoin.

Who is eligible for maternity leave?

Employees who work for a minimum of 80 days in the last 12 months will become eligible for maternity leave.

Who will pay the salary during maternity leave?

If you are an ESIC member then ESIC will pay the salary and if you are not eligible for ESIC then your company will pay the salary.

How much salary will I receive during the maternity leave period?

YOu will get 100% of your salary during the maternity leave.

• Maternity leave rules in India for private company employees.
• Employee rejoining letter after maternity leave.

2 thoughts on “Sample Maternity Leave Letter Formats for Employee in India”

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Nearly 50% Of Employees Want To Quit, Plus Do You “BYOAI”?

In this week’s published version of the Forbes Careers newsletter, Sarah Hardy talks about mothers and what she looks for new hires, and a look into the journey from accountant to TV executive producer.

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This is a published version of Forbes’ Careers Newsletter. You can subscribe here .

An illustration of group of business people towards giant exit word

It’s certainly a different job market than it was in 2021, when headlines of “The Great Resignation” and record-high investment into venture capital made it incredibly easy for people to leave their jobs and find a new one.

But, as ADP economist Nela Richardson said , “the great resignation is becoming the great stay,” albeit reluctantly. About 46% of professionals surveyed by Microsoft and LinkedIn as part of their Work Trend Index report say they are thinking about quitting this year , up from 40% in 2021.

There’s a variety of reasons why workers are feeling ready to leave their current jobs. More workers are feeling burned out and 68% are struggling with the pace of work.

But the grass isn’t always greener on the other side. A report by the Conference Board found that employees who changed workplaces weren’t necessarily happier than those who stayed. Their dissatisfaction largely stemmed from bonuses, promotions, training, recognition and performance reviews.

The reality is that no workplace is perfect. Issues with pay, benefits, training, recognition and cultural fit can come up no matter where you are. And with U.S. salaries for new jobs, on average, falling , wanting to leave may not be enough to ensure that you’re getting a better opportunity elsewhere. So until then, maybe it’s about making the best of the situation at your current job, or networking to find a better option while understanding that it may take a bit longer than in 2021 to find one. Unless you work in cybersecurity, engineering or creative design , that is, as these are fields where hiring managers are concerned about getting enough talent, according to the Work Trends report .

If you are feeling stuck in your job and are waiting for a better opportunity, or counting down the days until you can hand in your two-weeks notice, I’d love to hear from you! Feel free to email me at [email protected]

WORK SMARTER

Practical insights and advice from Forbes staff and contributors to help you succeed in your job, accelerate your career and lead smarter

Have you been keeping up with the Kendrick Lamar vs. Drake beef ? How to find opportunities in conflict, and more career lessons you can take from the pop culture fight du jour .

Look at fast-growing job markets and smaller companies if your internship or job offer has been rescinded .

Find some tips on how to best define success in your next job interview.

Are you yearning for a professional gap year ? Consider taking a sabbatical .

Give your social media managers some extra love this week: Here’s why it’s the most misunderstood job in corporate America .

Careers Advice Q&A

Sarah Hardy, cofounder and Chief People and Experience Officer at Bobbie

Sarah Hardy, Cofounder and Chief People and Experience Officer at Bobbie.

In honor of Mother’s Day, I sat down with Sarah Hardy, cofounder and Chief People and Experience Officer at Bobbie to talk about motherhood and how companies can provide for working mothers. From one of the first hires at Airbnb to cofounding the baby formula company Bobbie, we spoke about her own career journey, building the company culture she wished she had at Airbnb, and what she looks for in new hires. Our conversation has been edited for length and clarity.

Let’s start off in the pre-Bobbie days. You were one of the first employees at Airbnb. What was the biggest thing you took away from your time there when thinking about starting Bobbie?

I’ll be honest, the thing that really provided a lot of glue to my relationship with (Bobbie cofounder and CEO) Laura Modi was that we both had our first babies while employed at Airbnb. I, in particular, was Airbnb’s first mom to return from maternity leave. And when I found out I was expecting, I was surprised to find out that Airbnb didn’t have any parental leave policy at all. So I embarked upon a little mission of my own to do a benchmarking study. I shared it with our executive team and much to their credit, sticking by their employees, they ended up turning around a parental leave program based on my study and recommendation. And I was the first benefactor of that policy for Airbnb.

Wow. Sounds like that’s been a thread throughout your career, right? Thinking about what the company can provide to their employees.

That’s exactly right. When I went out on my maternity leave at Airbnb, I was on the leadership team for our community operations team. Coming back was really hard and, I’m not gonna lie, exclusively breastfeeding, coming back to the workplace even after having what I perceived to be a generous time off policy. I couldn’t swing it. I did not realize that trying to pump 35 hours a week while getting back to my own career was gonna be as challenging as it was. And very quickly after returning to the workplace, I made a decision to pivot my career altogether. I moved into a leadership position on the employee experience team at Airbnb, and it was truly born out of that moment that I realized: I might be the first mom coming back to work here, but I am certainly not the last.

Walk me through what attracted you in the first place to think about working on the people team, both at Airbnb and Bobbie. HR isn’t always the “sexiest” field to work in.

Oh man, I think about this every single day! The success of Bobbie really depends on our team. I think there is something around recruiting, building, retaining, engaging a mission-driven team day in and day out, who is either experienced with what our larger community is experiencing or reflects the community that we’re serving is incredibly important. Oftentimes HR departments can be very myopic in their view of the role that they’re playing, but for us, it is baked into the DNA of how we have structured the team and grown the team since the beginning. Something I’m very proud of is that our core functions are all remote—we’re in 28 different states. This has allowed us to build a team that reflects the diversity and the fabric of the community that we’re serving, and it makes us stronger in terms of asking ourselves what we are offering and how we are standing up for and supporting parents.

Looking back to your career, is there something you’ve implemented at Bobbie that you wish you had earlier on in your career?

This is where I gotta go back to my bread and butter! Talking about my own experience returning back to work, and frankly being one of the lowest moments in my career, I took that with me from the beginning. So two years ago when we were looking at ‘what does our team need to be successful,’ and looking at the sheer number of employees that we had that were expecting, we knew we had to completely reinvent what parental leave looks like within the workplace. That view was not shared by many at that time, even two years ago. It’s like, ‘well, startups can’t do that, you can’t afford something that’s robust.’ We wanted to bust the myth that small companies can’t offer something that’s really meaningful to its employees. Now our parental leave program offers four months of fully paid leave, and we offer the ability for our employees that were going on leave, both birthing and non-birthing, the opportunity to take an additional up to eight months unpaid. The reasoning being that our employees were returning back to the workplace on their own terms. That’s the line in the sand that we drew. Since then, we also added on a pretty big addendum around NICU leave, which was born literally overnight, from an employee in our team who at 27 weeks ended up giving birth and couldn’t fathom spending those four months of parental leave sitting at the NICU.

It sounds like you’re really aligning product, customer and the employee group here. When you’re looking to hire new people, both into your team and for Bobbie at large, what is the most revealing question that tells you whether or not someone is a good fit?

It really is about matching how candidates think about our core values and how they show up. So for example, one of Bobby's core values is to be radically bold. When I’ve interviewed folks out of the R&D space, I love asking them about a time that they were bold in their own discipline, because you think about a discipline like that, which might not be expected to be bold in their everyday or see themselves as bold and how that shows up. So it’s really about how you think about our core values for each different discipline.

News from the world of work

Retirement may be far off for some of us, but it doesn’t hurt to start thinking about where you would retire . Forbes released its annual list of Best Places To Retire , including spotlights on Las Cruces, New Mexico and Spokane, Washington .

Do you “ BYOAI ”? You’re not the only one— about 75% of full-time office workers are using AI at work , but over half are reluctant to admit that they use it. You may be worried about how your boss may perceive you if you admit to using AI at the office, but it’s all about how you frame it, and how you communicate your technical skills .

Freelancers are using AI more than their full-time counterparts , according to new research from freelancing platform Upwork . Gen Z, the report says, are not only taking charge of their own upskilling when it comes to AI, but are more likely to rely on freelance work as their full-time employment.

Side-hustles and the gig-economy are under the microscope in a Massachusetts court. The state’s case against Uber and Lyft could make it harder for drivers to be classified as independent contractors and would reclassify them as employees. On the employee side, that means those companies would have to provide more extensive benefits.

Job site Indeed announced it would be laying off 1,000 employees , or about 8% of its workforce, on Monday . While smaller than the cuts the company made in 2023, these will be focused on its research and development, and go-to-market teams.

Good news—you will soon be able to save up to $4,300 in your health savings account (HSA), up from $4,150 this year, thanks to a new IRS rule . HSAs allow you to make pre-tax contributions for medical expenses, with some employers offering either matches or bonuses if you contribute a certain amount each year. It may not seem like an important benefit if you’re young and healthy, but a 2023 study found that employees were not taking full advantage of their contributions. Take this as your sign to do so in 2024.

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NUMBER TO NOTE

That’s the number of new jobless claims that were filed during the last week of April, the highest number of initial weekly filings in almost nine months.

What key document in the job application process has, on average, doubled in size in the last five years?

A. Cover letter

C. Reference page

D. None of the above

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