blank cover letter for fax

Fax cover templates

Use customizable fax cover templates for seamless communication. make a fax cover sheet for your business using these templates in minutes..

Free fax cover page templates

If you or your business still use fax machines, it’s important that you have a professional fax cover sheet. Fax cover sheets will make communication a breeze. They can also protect the content of your fax if it contains sensitive information. Explore a variety of fax cover page templates that you can quickly and easily edit in Word. There are a variety of fax cover sheet templates available: choose from simple fax cover sheet templates or colorful fax cover sheet templates. You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your fax and the subject. Explore more templates that you can use for your business .

Elevate Communications with Fax Cover Sheets

Ensure every transmission begins with a professional touch with cover sheets. Choose and download from our array of free professional templates, or create your own as a default cover for outgoing faxes.

What is a fax cover sheet?

A fax cover sheet plays a crucial role when sending faxes online, ensuring the protection of your fax's contents once delivered. It serves to identify the sender, the recipient, the subject, and can also offer a brief overview of the attached document's contents.  ‍ Beyond just safeguarding your message, fax cover sheets are versatile tools that can add clarity and detail about the recipient, enhancing the overall communication. Customize cover sheets with your branding or essential information to make your faxes stand out.

What are the categories of cover sheets available via Fax.Plus?

Fax.Plus offers three methods of using cover sheets to meet your fax communication needs.

Cover Sheet Generator

Custom cover sheet, shared cover sheet, how can i add a cover sheet when sending out a fax.

Explore printable fax cover sheet examples & use cases

Fax cover sheets vary based on the fax's purpose and recipient. For casual faxes to colleagues, simplicity is key. Our blank template offers all essential info without unnecessary complexity. ‍ For professional contacts or confidential messages, appearance matters more. Our detailed templates convey importance and confidentiality clearly. Choose from our free fax cover sheets to ensure your messages are professional and secure.

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Fax Cover Letter

Fax cover letter template.

Author : Brent Weight and Jon Wittwer

License : Limited Use

Fax Cover Letter vs. Fax Cover Sheet

There is a difference between a fax cover letter and a fax cover sheet . The cover letter is a more personal detailed informative page whereas the cover sheet is less personal and usually includes much less information. A cover letter usually is sent along with resumes and other business reports to non-familiar entities. A cover sheet usually accompanies a document where the correspondents are somewhat familiar with each other. For a cover sheet, you can download our Fax Cover Sheet Template .

Tips for Fax Cover Letters

• Keep it simple. Too much information will quickly throw off your recipient and make them less likely to care about what's in the rest of your fax.
• Keep it neat and clean. Your fax cover letter is a representation of what your recipient will see in the rest of your transmission. Use clean and concise language. Just because you understand a word does not mean the recipient will, so avoid using slang terms and technical jargon.
• Give as much information as necessary to keep the recipient wanting to read through the rest of the fax. If you give them too much information, the recipient will think they have read enough to get the gist of it.
• Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. If received later, the information may be marked as received the following business day.
• Long letters are less likely to be read, so keep your fax cover to one page.
• Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.

Sample Fax Cover Letters

Example 1 - fax containing documents to sign.

The ABC Barn 123 S. 1000 E. Ste. 1 Business Town, Business State 12345 (123) 456-7890 www.abcbarn.com

TO: C.E.O. Gary Fischer (987) 654-3210

FROM: C.E.O Sarah Tobler (123) 456-7890

DATE: 1/1/15 Pages: 5 (Including cover letter)

The following pages contain the summary of our plans to incorporate your recently acquired company into our business circle and will outline what we plan to do with everyone that worked for you. Also included is a copy of the purchase agreement that we have both signed as part of this merge.

I am sending this fax to you so that you and I both have a copy of the plans and an extra copy of the purchase agreement and I would appreciate it if you could send me back a signed copy so that I know that you received my fax and that you are ok to proceed with our company's plans.

Example 2 - Fax Cover Letter for Submitting a Resume

James Henry III 1 Fiji Way Your Town, Your State 98765 568 974-2013 www.myresume.com

TO: Taco Tower H.R. (987) 654-3210

FROM: James Henry III (123) 456-7890

DATE: 1/1/15 Pages: 3 (Not including cover page)

This fax contains my Resume and the accompanying cover letter for the position as Assistant Manager at your 2398 Kings Way location.

I am sending this fax in response to the ad I found on craigslist advertising for the Assistant Manager position and, once you read the contents of this fax, you will see that with my background I am extremely qualified for the job and I hope to hear back from you soon.

References and Resources

• Microsoft Template Gallery - templates.office.com - Includes a few Fax Cover templates.
• The Scanner-Friendly Resume - www.njit.edu - Provides tips for making a resume that can be easily and correctly read by a scanner.
• Choosing an Online Fax Service - labnol.org - This article can help you figure out what to do when you need to send a fax without access to a fax machine.
• How to Make a Simple Cover Letter - yourbusiness.azcentral.com - A step-by-step guide to making a fax cover letter using different computer programs.

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Office Technology | Templates

3 Fax Cover Sheet Templates for Small Businesses (+ Free Download)

Published February 20, 2024

Published Feb 20, 2024

REVIEWED BY: Corey McCraw

WRITTEN BY: Silvana Peters

This article is part of a larger series on VoIP .

1. Standard Fax Cover Sheet Template

2. hipaa-compliant fax cover sheet template, 3. sensitive information fax cover sheet template.

• How to Customize & Use Fax Cover Sheet Templates

Why You Need a Fax Cover Sheet

Top cover sheet template design services, frequently asked questions (faqs), bottom line.

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All Fax Cover Sheet Templates

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💡 Quick Tip:

Take advantage of business phone systems that offer fax cover sheet templates to save time from making your own. RingCentral is a VoIP platform that offers various fax cover sheet themes for different occasions.

Visit RingCentral

A fax cover sheet protects the attached documents and provides more details about their contents or purpose. Fax cover letters are used in personal and business settings where faxes are still commonly used. It often contains critical information about the communication, such as the date, time, number of pages, and a short description or message. Our team created downloadable fax cover sheet templates to provide you with a professional and concise format.

Get inspiration and use our three free fax cover sheet templates to introduce the fax documents you’re sending and ensure your files reach the right person.

Fax cover sheets come in various themes and file types, but the most popular fax cover sheet example includes the standard template for speeding up communications, the Health Insurance Portability and Accountability Act (HIPAA)-compliant template for protecting patients’ privacy, and the sensitive information template for other highly confidential documents.

Fax cover sheets are particularly useful for businesses with shared fax machines or when the recipient isn’t expecting a faxed document. Download these printable fax cover sheet templates below and customize them according to your needs. We have also compiled a list of platforms that offer personalized cover sheet designs to help you get started.

The standard fax cover sheet template is perfect for sending faxes quickly and without fuss. It makes the subject and message the highlight of your cover sheet, prioritizing the contents of your fax and ensuring it gets to the right end destination. There’s enough space in this template for you to provide an overview of the vital information about the fax.

Download the standard fax cover sheet sample. Fill out the fields electronically or by hand. Print the cover sheet and make it the first page of your manually faxed document, or save it as the first page of your electronic document and fax it virtually.

Standard Fax Cover Sheet Template

To safeguard patients’ electronic protected health information (ePHI), faxes also require compliance with HIPAA. Our HIPAA-compliant fax cover sheet example is designed to protect information from accidentally being disclosed to unauthorized individuals, which would be a HIPAA violation.

If the fax is sent in error to an unauthorized third party, the cover sheet helps protect the information by preventing the accidental disclosure of the faxed document. Thanks to the information included on the HIPAA-compliant fax cover sheet, an unauthorized recipient will let the sender know they received the document in error without needing to read the rest of the content in the faxed document.

HIPAA-compliant fax cover sheets must include a disclaimer explaining that the fax’s content has ePHI. Senders must also explain to the recipient what steps to take to ensure the patient’s information remains confidential if the fax was received in error. We have included an example of the disclaimer needed at the base of our HIPAA-compliant sample fax cover sheet template.

HIPAA-compliant Fax Cover Sheet Template

In some ways, the sensitive information fax cover sheet template is similar to the HIPAA-compliant variation. Both fax cover sheets:

• Clearly label that the information within the fax is confidential
• Include a disclaimer that provides information on what to do with the fax if it is sent to an unintended recipient

The main difference between the two fax cover sheet examples is that the sensitive information cover sheet will likely not be used as a printable fax cover sheet for documents containing ePHI. Instead, it will contain business information you want to keep confidential. These include undisclosed partnerships, unannounced new product lines, confidential information about an employee or job candidate, or other information you don’t want to fall into the wrong hands.

Sensitive Information Fax Cover Sheet Template

How to Customize & Use Fax Cover Sheet Templates

Fax cover sheets cater to various business needs and occasions. Keep it simple by adding a space for the subject line and message, or customize it by downloading a free template to add your company name and logo. You can download and adjust any of these printable fax cover sheet templates for use when each is most appropriate.

Once downloaded, customize the MS Word template in Word, Google Docs, or other word processors. From the template, insert details such as your company logo and contact info for your business. Adding your logo helps recipients quickly recognize your business.

Here are the detailed instructions on how to go about the customizations:

For Google Docs

Download our template and open it in Google Docs. Since you are using a customizable template, you can replace our Fit Small Business logo using the right-click command “Replace Image.” Select the logo file in PNG, JPG, or GIF formats. Change the template’s name by clicking the file name at the top of the tab to save it for future use.

For Microsoft Word

Download our template, and from Word, select the area of the image where you want your logo or information to appear. Select the “Insert” tab at the top of the screen. In the submenu, look for “Picture,” and select the logo file you need in PNG, JPG, or GIF format. Once you’re done, click “Save as” from the drop-down menu and save the document to your device for future use.

There are several reasons to use our fax cover sheet examples, including providing essential information, relaying specific instructions, and keeping contents protected or private. Some fax cover sheets also include a space for senders and receivers to sign and a space for your branding, enhancing your credibility. While fax cover sheets are not required, here are some reasons to use a fax cover sheet template:

• Data privacy and protection: Using a cover page protects sensitive information and ensures confidentiality. For example, sending PHI via fax minimizes the possibility of other unintended recipients reading private details.
• Identification and organization: Use a cover sheet to identify the sender and recipient of the fax, making it easier for receivers to determine the purpose, respond to the communication, or take appropriate action.
• Special instructions or comments: Senders can highlight additional information by including details in the fax cover sheet. For example, by indicating the items for immediate attention, desired response time, and specific handling instructions, you ensure that recipients understand the needed requirements or actions.
• Branding and credibility: Showcase your professionalism as a business by including your company’s logo, tagline, or personalized message on each fax cover sheet. This allows you to reinforce your brand identity and improve your company’s reputation.

Try a template design service or software if these printable, free fax cover sheet examples don’t satisfy your business needs. You can find plenty of affordable solutions that make creating a unique fax cover sheet sample that checks all your boxes easy. Below are a few of our top recommendations:

• RingCentral Fax
• Nextiva Fax

RingCentral is a business phone system that offers online fax functionality. Its base plan starts at $27.99, and users gain access to unlimited internet fax services when they subscribe to its Advanced plan (starting at $35 per user, monthly). Most online faxing services like RingCentral allow users to pick a cover sheet for their faxes with themes such as Ancient, Birthday, Classic, Confidential, and Urgent.

Like RingCentral, Nextiva is a business communications provider with a virtual faxing service that allows users to send and receive online faxes through their computer or mobile device. It offers different customizable options to optimize and personalize users’ faxing experience and allows you to manage cover page details. Unlimited internet fax is offered at its entry-level plan at $30.95 per user, per month.

Visit Nextiva

If you’re looking for design services for your fax cover sheet, you should consider VistaPrint. It’s an online design and printing service known for its affordable prices and fast turnaround. While it is primarily known for printing business cards, it also provides design services for fax cover sheets. It has a wide selection of templates and offers a variety of unique materials. Sign up for its 30-day free trial and upgrade to a premium membership priced at $74.99 annually.

Visit VistaPrint

A designer will be your best option if you have specific design and format requests that require a professional’s expertise. Fiverr professionals’ prices vary—you could find one for as little as $5 or as much as $200. You often get what you pay for, so review each designer’s portfolio and offerings to find the right one for your business.

Visit Fiverr

Choosing a Virtual Fax Provider

If you or your company are looking for a virtual fax service provider and upgrading your communication stack with fax services, here are some points to consider when making your decision:

• Simple, easy-to-use interface: Choose a vendor that offers an intuitive interface so you and your team can quickly figure out how to use the solution.
• Reasonable pricing: A provider with flexible, low-cost pricing allows businesses to respond quickly to market conditions, offer competitive pricing to customers, and better optimize revenue.
• Unlimited cloud storage: Use unlimited cloud storage to send documents digitally, save money on printing, and reduce waste. Limitless digital storage also helps businesses archive and access information quickly.
• Responsive customer service: Choose a solution that can immediately react and satisfy your technical needs, ensuring you can support your clients and remain operational.
• Strict security and privacy protocols: Review a solution’s security and privacy features to ensure your data is safe and secure.
• Robust app integrations: Choose an online fax service with robust integrations and access additional tools and capabilities, such as signature caption and automatic document routing.

Send and receive faxes using the World Wide Web and your mobile devices. (Source: RingCentral )

Consider using a virtual fax provider instead of investing in a physical fax machine. RingCentral’s voice-over-internet-protocol (VoIP) functionality lets you send a fax from a desktop, mobile, or web browser. Here’s what else you can do with RingCentral’s virtual faxing services:

• Add cover pages
• Schedule fax messages
• Check your fax inbox
• Fax directly to email addresses
• Receive fax alerts
• Scan documents with your mobile device

Can a fax cover sheet be handwritten?

Yes, you can handwrite a fax cover sheet. After downloading the free fax cover sheet templates in this article, you can print them out and manually write the details, depending on your preference. If your team sends faxes frequently, in addition to sharing fax cover sheet templates, we recommend printing multiple copies to make them available to team members.

Which business phone systems provide faxing services?

The best business phone systems include faxing among their VoIP phone features . Aside from RingCentral and Nextiva, providers like Grasshopper, Ooma, and 8×8 have online faxing functionality. Providers often allow fax cover sheet customization so that businesses can stand out. Customized faxing is a great marketing strategy to reinforce your company’s branding and establish credibility.

Can I send a fax cover sheet for international faxes?

Yes, you can use fax cover sheets when sending international faxes. Provide essential information on the cover page, such as the sender’s and recipient’s contact details, the subject, and any additional instructions.

Are there any specific formatting guidelines for a fax cover sheet?

No, there are no strict domestic or international guidelines for fax cover sheets. In terms of best practices, try to keep the content simple, straightforward, and professional. Minimize distractions and opt for standard fonts and spacing, ensuring the information is easily read. Avoid using bright and excessive colors or graphics because this can cause issues with fax transmission due to machine incompatibility.

While faxing isn’t the most popular form of modern-day communication, it still holds an important place in physical documentation. Fax cover sheets aren’t required, but they improve your faxes’ chances of arriving at the right person and prevent potential HIPAA violations.

Use our free customizable fax cover sheet examples to add protection and professionalism to your fax communications. It takes just minutes to download and customize a template for your business.

About the Author

Find Silvana On LinkedIn

Silvana Peters

Silvana is an office technology writer at Fit Small Business, focusing on unified communications, virtual phone systems, and voice-over-internet protocol. She’s passionate about giving small business owners the information they need to succeed. Silvana’s been engaged by various businesses and organizations to produce technical reports and content ranging from current events, business, technology, lifestyle, and development.

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101 Letterhead Templates

Fax Cover Sheet

Free printable fax templates.

Choose a fax cover letter template from the selection below. There are a few different designs available. They can also be customized with your own details and/or company logo.

Replace the dummy text on the sample fax cover sheet with your own text. Upload a logo or image if you want.

Download the fax cover sheet in PDF format or as an image (png). You can also create a new fax cover letter for each fax that you send if you want to type the recipient’s name and details. Just bookmark the page so that you can open it when you need to create a custom fax cover.

If you are looking for something specific that you didn’t find here then please leave a comment below and we will try and create it for you.

Choose a Fax Cover Letter Template

Why do you need a fax cover sheet?

The fax cover lets you know who the fax is from and how many pages you should have received in order to ensure that all pages were received.

When you include your company name and logo it also looks more professional.

If you want to type the message then just click on “add text” and you can add additional text.

You can also upload images if you want to add an image.

Fax Cover Sheet PDF

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Free Fax Cover Sheet Template – Blank Printable PDF DOC Sample

The fax also known as facsimile and sometimes called telecopying is the telephonic transmission of scanned-in printed material (text or images), usually to a telephone number associated with a printer or other output device. A fax cover sheet is a cover letter that is sent to a fax machine for any document. The purpose of sending a fax cover sheet is to let the receiver know from whom the fax is coming and what’s the intent behind it. A fax cover sheet usually contains the sender’s details, including name, address, phone number, and fax number. It should also include the same necessary information about the recipient.

Here you can find out fax cover sheet templates available for free download in printable and editable format. A fax cover sheet is usually sent along or before a fax message, this is why here we have shared these templates, choose any template which is suitable for your work. Fax machines are used to send fax messages. A fax message is a way through which two or more individuals can communicate with each other.

Different Types of Fax Cover Sheet

• Confidential
• Professional
• Google Docx

It is not compulsory to send a fax cover sheet. It’s optional to send it. The basic purpose of sending a fax cover sheet is to identify the sender and receiver of the document. Fax cover sheets are used because sometimes a lack of basic contact information could lead to lost transmissions. The document will reach or get to the correct person if there is a “Recipient” alert on the cover sheet. Also, a fax recipient will address the document more quickly if he/she recognizes the sender. Most of the companies have their own format of fax cover sheets along with their names and logos printed on them.

Fax Cover Sheet

A fax machine came into existence back in 1842, and till now fax messages are commonly used for communication purposes in businesses and companies. Although, today’s world is known as the digital world and there are tons of other communication mediums available which are much faster, but still fax machines are used because they are secure. All those digital communication methods do not guarantee security or safety. Fax cover sheet is a significant and integral element of the fax messaging services.

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Fax Cover Sheet Template

A fax cover sheet template comes in handy when it comes to making a fax cover sheet format. If you are looking to make a cover sheet for your company or business then do check out the templates here and find a suitable one for your use.

Printable Fax Cover Sheet

It is important to note that a cover sheet is sent before the actual fax document. This is why make sure to have a cover sheet template downloaded to your computer or laptop so you can make a cover sheet easily without spending much time. Making a cover sheet is simple and easy once you have access to the correct template. These templates shall provide you an idea about how to design your own fax cover letter. You can use it directly too by taking a printout and editing it by filling out the required information.

Fax Cover Sheet PDF

Fax is one of the oldest ways of communication. Fax machines are commonly used in companies and business organizations where it is required to communicate with clients and customers securely. Fax machines are used when it comes to sending confidential and important documents from one place to another or even from one country to another in very little time. A fax machine and a printer are used to send fax messages. Here you can check out cover sheet templates and make a proper fax cover sheet easily.

Free Fax Cover Sheet

Even though there are numerous other communication mediums, tools, and software available these days, but still fax messages are commonly send to companies and business organizations. The averages number of faxes which are being sent is around 17 million each year which is quite a large amount. Apart from the companies, fax machines are used by students and job seekers as well to send their resumes or CV for any job. Faxing is a very vast concept so now we are going to learn about other things like faxing, fax cover letters, online fax, and many more things.

Fax Cover Sheet Example

Efax is in trend these days in this digital world. eFax is the global leader in online fax. Send & receive faxes by email. Get a local, toll-free or international fax number. Fax from anywhere with a mobile app. There are many online fax service providers and mobile apps which allow people to send and receive fax messages through a mobile app. Faxing is one of the sharing patterns which is being used in the entire world and being used all over for the purpose of sharing personal and professional data.

Free Printable Fax Cover Sheet

Although, online faxing is in trend these days still there are a lot of people who still prefer the old way of sending fax i.e. by using a fax machine. Sending a fax is not free, you should have a fax machine, printer, and a telephone number in order to send a fax. There are many fax service providers which you may find near to your location to send a fax message. The traditional method of sending a fax is more secure than online faxing this is why people prefer to use a fax machine to send their important and confidential fax messages.

Blank Fax Cover Sheet

You can download a blank fax cover sheet from here and make a cover sheet for your use. Making a cover sheet format becomes a lot easier once you have a blank cover sheet template downloaded on your computer or laptop. You can choose to download any sheet template from here which is suitable for your personal or professional use.

Fax Cover Sheet Word

A fax cover sheet is something you must be aware of if you want to send a fax message. Sending a fax cover sheet is important when it is required to let a recipient know who is sending a fax and what’s the intent behind it. If you want your fax message to be read-only by a specific recipient then make sure to add a fax cover sheet. Now if you are wondering how to make a professional fax cover sheet then all you need to do is check out the templates shared here and download a suitable one for your use. You can choose to download any template from here and then make your own cover sheet. A professional cover sheet has the name and logo of the company.

If you do not have time to make a cover sheet or you don’t know how to make it then all you need to do is download a template from here in a printable and editable format and then enter your own details and information in it.

Download Word

Sample Fax Cover Sheet

A fax is a way through which two or more people within an organization or outside the organization can communicate by sending fax messages. Fax messages are in existence for a long time now and people have been using them for secure communication. It is important to note that the probability of hacking fax messages is way less than an online message, this is why many companies and business organizations use faxes as their mode of communication when it comes to sending and receiving important or confidential information.

A fax machine is used to send and receive fax messages. Both the ends i.e. sender and receiver end should have a proper fax machine installed in order to carry out the communication through fax messages. Fax messages can’t be sent without this fax machine since the machine is actually the main equipment that generates and releases the message on the sheet of paper.

Printable Fax Cover Sheet Template

If you are looking to take a print-out of a cover sheet then download a template from here in a pdf format. You can easily take a print-out once you have a pdf template with you.

Generic Fax Cover Sheet

Today’s world is also known as the digital world. Everything is happening online these days from shopping to banking transactions. People are using mobile apps these days to do literally everything. Now almost all things are available at your fingertips only. But there is always a disadvantage because hackers and cheaters are everywhere and similarly here too there is always a chance of getting faked.

During the early days in the early ’90s business was still going on and people were able to deal with each other and these fax sheets played a very important role in it.

Fax Cover Sheet Template Free

If you are running a business where fax messages are sent or receive then you must download a cover sheet template and make a proper format of fax cover for your use. You can choose to download any template from here and make a professional cover sheet your business use. Feel free to download and use any of the templates from here.

Printable Fax Cover Sheet PDF

Printable PDF Printable Fax Cover Sheet

If you are a person who uses the internet to send messages then you can also send fax messages online without the use of a fax machine. You can choose to download a cover sheet template from here in a pdf format and make your own cover sheet easily without much effort.

Fax Cover Sheet Google Docs

Sending a fax message using a fax machine is considered safe as it cannot be hacked. If you opt to use the fax message using the internet online mode, then you can easily download the sheet as in that case there are many fax sheet which is available on the internet to download and you can also find out the free cover sheet here in our article.

So now you have multiple fax cover sheet templates to choose from. You can choose to download any template from here which is suitable for your work. The purpose of sharing these templates is to allow our users to download the best fax cover sheets from a single source only. Use any template from here, download it, and make the necessary changes.

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