executive assistant personal statement examples

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Writing an Administrative Assistant’s Personal Statement

Table of Contents

Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Executive Assistant CV example

To secure a rewarding executive assistant role, you need a CV that stands out from the crowd and showcases your in-demand skills.

You’ll be the right-hand man or woman to senior staff, so employers will be looking for evidence of your hardworking, organised and proactive nature.

So, I’ve put together this in-depth CV writing guide, which includes an example executive assistant CV, to help you put forward an interview-winning application.

I’ve broken up the guide into the following sections:

Guide contents

Executive assistant CV example

• Structuring and formatting your CV
• Writing your CV profile
• Detailing work experience
• Your education
• Skills required for your executive assistant CV

CV templates 

The CV example above is a good example of an experienced executive assistant who has worked their way up across numerous companies.

It should give you a good steer on how to display your experience in a way that isn’t overwhelming, and is easy for recruiters to scan through.

Executive assistant CV structure & format

How you present the information on your CV is equally as important as what you write  in it.

Executive assistant recruiters will be looking for a highly professional and well-organised individual – so your CV needs to showcase these qualities, too!

Additionally, a considered structure and format will help busy recruiters to find the information they need, quickly and easily.

Formatting Tips

• Length:  While it’s not a set-in-stone rule, I’d advise you to keep your CV to 2 pages of A4 or less. This is because recruiters read countless CVs every day and they simply don’t have the time to read through pages and pages of information. Something short and snappy, which still gives a good insight into your experience, will be far more attention-grabbing and persuasive.
• Readability:  The aim is to make it as easy as possible for recruiters to find the information they need. So, break up large blocks of text by using short paragraphs, bullet points and columns. Formatting your headings with a bold or underlined font is an effective way to highlight sections and allow for easy navigation.
• Design:  When it comes to CV design, my top tip is to keep it simple. An easy-to-read, crisp font and a simple colour palette (black and white does the job perfectly!) is all you need – employers aren’t looking for your design skills, so there’s just no need to over-complicate things.

Structuring your CV

To ensure your CV content is organised logically and is easy to follow, work to the following sections:

• Contact details – Keep these at the top of your CV, so it’s easy for recruiters to contact you.
• Profile – A punchy introduction, which details why you’d make a great addition to the team.
• Work experience / Career history – A list of your relevant work experience, starting with your current or most recent role.
• Education –  Note down your relevant qualifications, certifications and/or any professional development courses you’ve undertaken.
• Interest and hobbies – An optional section to showcase hobbies that further highlight your suitability for the role.

Now, I’ll go through each CV section in more detail, teaching you how to write content that lands you interviews.

CV Contact Details

Firstly, head your CV with your basic contact details.

Recruiters have no need for your full address, date of birth or marital status at this stage – I really do mean basic !

Here’s what you should include :

• Phone number
• Email address

Quick Tip:  If you have one, add a link to your LinkedIn profile. It’d seriously boost your chances of an interview if you could get previous colleagues to endorse your skills or leave you a testimonial, too.

Executive assistant CV Profile

The top section of your CV plays a huge role in the overall impact of your application.

Your CV profile is normally the first thing recruiters will read – if it doesn’t impress them, they might not read the rest of your CV.

So, write up a short and snappy introduction, which highlights your key skills, experience and accomplishments.

It should be punchy and powerful – think of it as your elevator pitch!

Tips to consider when creating your profile:

• Aim for a length of just 5-10 lines . This is just enough detail to showcase your suitability for the role, whilst enticing recruiters to read further into your CV.
• Always tailor your CV profile to the specific role and company you’re applying for, packing it with keywords and skills listed in the job ad. Recruiters can spot a generic CV at a glance – and trust me, they won’t be impressed.
• Every other CV is packed with generic phrases and cliches like  ‘hardworking team player’  or  ‘enthusiastic self-starter’  – don’t be one of them! While phrases like this might sound exciting, they don’t actually prove a thing about you. Recruiters will be far more impressed by hard skills and experience.
• Avoid sharing your career goals or motives – information like that is best saved for your cover letter.

Quick tip: A poorly written CV will fail to impress recruiters and employers. Use our quick-and-easy CV Builder to create a winning CV in minutes with professional templates and pre-written content for every industry.

What to include in your executive assistant CV profile?

• Relevant experience –  Give recruiters an overview of your relevant experience so far, summing up the types of places you’ve worked and how many years you’ve been in the sector. For example, have you worked in large corporate firms or small offices? Have you got 5 years experience as a personal assistant or 10 years experience as an executive assistant?
• Types of people you’ve supported – Supporting senior staff is a key aspect of any executive assistant role, so highlight the types of people or teams you’ve supported in previous roles. For example, was it a head of a department, a company director or a team of executives?
• Key skills, tools & software –  Every executive assistant role will be unique, so match up your skills, software and IT knowledge to the job description and incorporate them into your profile.
• Qualifications – Highlight your highest and most relevant qualifications, whether they’re academic or vocational.
• Achievements –  Prove the impact you could make by including a key result, fact or achievement made in a previous role.

Core skills section

To add even more impact to the top section of your CV, you should now create a bullet-point list of your key skills .

This will allow time-strapped recruiters to instantly see that you’re a perfect fit for the role.

Just like your profile, you should tailor this list to the skills listed in the job description and the industry as a whole, highlighting the key skills, tools, knowledge and software needed to succeed in the role.

Work experience/Career history

By now, recruiters will have gained a high-level view of your abilities and will be itching to find out more about your experience to date.

So, list your career history, starting with your current or most recent role, and working your way back.

If you’ve held countless executive or personal assistant roles, aim to prioritise CV space for your most recent positions and cut down the role descriptions for older contracts.

Quick tip:  Are you a graduate who’s hoping to land your first executive assistant role? You can still list less relevant work experience, such as part-time roles or internships, but try to focus on drawing out any relevant transferable skills you gained from them.

Structuring your roles

Huge, bulky chunks of text are a recruiter’s worst nightmare, so your career history requires some savvy formatting.

My 3-step role structure, as shown below, will help recruiters to skim through your experience and hone in on the most important information:

Begin by providing an overview of the company you work for, who you supported within the role and what the overall purpose of your position was.

“Supported a team of top-level executives at an international food manufacturer; managed all affairs, provided optimal administrative support and acted as a professional representative”

Key responsibilities

Detail your day-to-day duties and responsibilities by short and snappy bullet points.

Within this section, try to demonstrate as many skills as possible and showcase how your actions benefited the staff you supported.

• Acted as the key point of contact among top executives, employees, clients and other key stakeholders.
• Checked and processed invoices and expenses on behalf of the executives.
• Managed diaries, oversaw schedules and co-ordinated travel arrangements.

Key achievements

To entice recruiters to invite you for an interview, finish the role with some impressive results, achievements or accomplishments you achieved in the role.

This could be anything that had a positive impact on the individual/team you supported or the business as a whole.

• Successfully maintained the appointment calendar for 20 conference rooms.
• Saved each top-level executive an average of 17 hours per week, saving over £60,000 per annum.
• Carried out weekly proofreading of executive communications, cutting errors by 35%

Next, you should impress recruiters by sharing your qualifications and professional development.

So, list the name of the qualification, the school or college you studied at and the dates of completion.

Although you don’t necessarily need a degree to enter this line of work, candidates with an HND or degree in business administration or management will hold a significant advantage. However, working your way up as an admin assistant and/or personal assistant is another popular route of entry – in which case, your experience will hold its own.

If you’re entering the industry as a graduate, you should place more focus on this section, discussing relevant modules from your degree and the transferable skills you picked up.

Remember to list any extra qualifications or memberships you hold, too, such as typing qualifications or administrative courses from the Institute of Administrative Management  or LCCI .

Interests and hobbies

This CV section is completely optional  and should only be used if your hobbies or interests will genuinely impress recruiters.

Do you have hobbies that display transferable skills, commitment or great work ethic? For example, organising charity events, leading a sports team, running marathons or volunteering at a care home show your character and dedication – so are worth adding to your CV.

However, generic hobbies such as  ‘going out with friends’  or  ‘shopping’  won’t add any value to your application.

Essential skills for your executive assistant CV

It’s important to match your skills up to those listed in the job description, as the requirements will inevitably vary from role to role. However, the following skills are often considered core qualities of an executive assistant:

Calendar management – You should be used to managing complex calendars and scheduling requests – EA’s normally take on complete accountability for every detail in their executive’s or team’s schedule!

Administration – Whether it’s preparing and editing correspondence, emails, presentations and documents, or filing and organising corporate documents, you should have significant experience of general office and administrative support . Provide tangible examples of this in your work experience section.

Typing & minute taking – EA’s are often tasked with taking minutes from live meetings or appointments, so it’s useful to gain a typing qualification and/or mention previous typing responsibilities in your work experience section.

Computer skills – As well as the standard Microsoft Office and Google G-suite, EA’s may need to learn company-specific software packages. Give evidence of your technical abilities in your CV by naming the tools and programmes you’ve used in previous roles.

Verbal and written communication – Executive assistants often act as a spokesperson for their executive, so your communication skills – both written and verbal – need to be top-quality. Litter your CV with plenty of evidence of your communication skills, whether that’s presenting, writing reports, meeting and greeting visitors or networking.

Organisation & time management  – EA roles are incredibly fast-paced – you need to be on the ball! A strong EA develops or improves organisational systems, so make sure to give examples of times you’ve juggled tasks and met demanding deadlines throughout your CV.

Writing your executive assistant CV

While writing your EA CV, the most important thing is to keep your target role in mind and ensure you’re meeting all the requirements listed in the job ad.

If you pair this with an organised structure and some thoughtful formatting, you’ll instantly prove your suitability for the job.

G ood luck with your next application!

How to Write a Good Personal Statement for a Job in Administration

• Administrative Jobs
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Personality Traits to Become a Secretary

How to write a resume for a school principal position, how to write a cover letter to reapply for my current job.

• How to Briefly Describe the Type of Career Opportunity You Are Seeking
• Good Examples of Why You Would Like to Work for an Employer

Landing an administrative job provides an exciting opportunity to use your leadership skills. Knowing how to write a personal statement for an admin job in school or business settings can give you a strong advantage in the hiring process. When drafting a personal statement for an admin job in school or any other organization, think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case, you must offer specific examples of the qualities you possess that align perfectly with the main duties of the administrative position you are seeking.

A personal statement on a curriculum vita (CV) or online job application is a brief but interesting synopsis of who you are and what you can do for the organization.

Tailor Your Statement to the Job

Your personal statement must convince the reader as to why you are an ideal match for the administrative job. Demonstrating that you are highly qualified is not enough. Study the job ad, and speak with colleagues who are familiar with the organization for clues as to the type of person and leadership style preferred. For instance, the school board may be hoping for a fiery principal who can be a change agent; or, perhaps the board seeks an excellent communicator. If you are that type of leader, emphasize those specific qualities when writing your personal statement. Communicate a sense of who are and what you value. Do not simply restate your resume; emphasize the qualities they look for that you possess in abundance.

Highlight Your Leadership Style

Enthusiastically explain your leadership style and philosophy. You can write your personal statement in bullet points or in paragraph form directly below your name and contact information. You do not need to include a heading. Examples of bullet points for a business administrator could include descriptors such as “dynamic, results oriented leader who sets the highest standards possible for myself and my team.” Depending on your personal preferences, you may prefer to write a paragraph in narrative form.

I am a visionary leader with a collaborative management style. Education has been my lifelong passion. Nothing is more rewarding to me than creating inclusive and accessible learning environments, where all children feel valued. My extensive classroom experience, administrator license and special education background make me an ideal fit for the assistant principal job.

Showcase Your Qualifications

First impressions are powerful, so use your personal statement to dazzle a hiring manager. There should be no question that you can do the job if given the chance. For instance, when writing an effective executive assistant personal statement, start by making a list of what makes you a competitive applicant in relation to the position. Consider the work setting and the type of person who is most likely to fail or succeed. An efficient but unfriendly receptionist may not have what it takes to be the public face of the company, for instance. If the ad seeks an outgoing organizer for an admin job, mention directed related qualities in your executive assistant personal statement.

I am a friendly, high-energy professional who anticipates what the boss needs, sets priorities, communicates effectively and organizes meticulously.

Share Your Career Objectives

A good personal statement lets the employer know why you are seeking a new job. Mention that you are looking for a position that offers new challenges and additional responsibilities. You don't want to give the impression that you are unhappy with your current situation or just after a better paying job. Administrative roles require ambition, drive and self-motivation. For instance, the best personal assistant personal statement examples state that you are wanting to learn and grow as a professional.

I am a highly organized, efficient secretary, striving to take my career to the next level. I seek a position as a loyal personal assistant where I can utilize my organizational abilities and communication skills to the fullest.

• Resume Principal: Jobs Search Letters for Educators
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Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Helping students succeed has been her passion while serving in many areas of student affairs and adjunct teaching. Currently she is a dean of students at a large, public university. Dr. Dpwd’s writing experience includes published research, training materials and hundreds of practical online articles.

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You and Your Career /  Guide to preparing for the Personal or Executive Assistant job search / Building a brilliant CV for Personal and Executive Assistants

Chapter four →

Building a brilliant CV for Personal and Executive Assistants

How to write a personal assistant and executive assistant resume with examples and templates., a good cv should always be the first step on the long walk to a new assistant job..

The details in your CV reflect your experiences. But a well-crafted resume will help you stand out from the crowd (and trust me, these days, there is a crowd).

Looking through the various job boards for Assistants, plenty of opportunities exist. But where to start? This chapter will show you how to start building a brilliant CV for Personal and Executive Assistants. Let’s look at what we are going to cover:

The details you need to add to your Assistant resume

Personal and Executive Assistant CV template

The keywords to help you land your next assistant role.

The key hard skills to include on your Personal or Executive Assistant CV

How to adjust your CV depending on the Assistant role

The details you need to add to your Assistant’s resume.

Start as you mean to go on when building a brilliant cv for personal and executive assistants..

Your name should be at the top of your CV; this is slightly obvious, but you would be surprised that some people forget to do this!

Below your name, write a short personal statement that spells out the skills and attributes you have acquired during your career. These are the keywords that recruiters will use to select your CV and match it to the job you have applied for.

Place your personal statement at the top of your CV so that you are selling yourself from the moment your potential employee picks up the piece of paper with your name on it. This is important when building a brilliant CV for Personal and Executive Assistants.

Here is an excellent example of a personal statement for a Personal or Executive Assistant CV:

I am a competent, highly organised and confident individual with an enthusiastic and proactive approach to work. I have developed excellent management and interpersonal skills while working in busy commercial environments. I have an aptitude to communicate with people and am very flexible in my skill set. I am passionate about my career and take great pride in my work.

Don’t repeat yourself.

We recommend that you do not include your contact details on your CV because you will typically apply for the job online or through an agency, and you have to give them your details anyway.

Also, your details will be included if you write a cover letter or email, which should always accompany an application.

The same applies to other information that doesn’t need to be on the application, such as your age or health status.

Think of your CV as a list of your skills and achievements, a concise and well-written list but a list neither less.

Always start with your most recent job first and work your way backwards.

Generally, the most recent role should have the most information, but the detail should reflect how long you were in the role and the skills you gained there.

For example, if you were only working at your last company for a short period, your CV will not have as much detail as your previous employer, where you may have worked for twice the amount of time and did a more substantial role.

Make use of bullet points.

The CV has to be easy on the eye, it can be packed full of information, but it also has to be easy to read.

Write a small paragraph on the role and the company, then have a bullet point list of the tasks, skills and work below.

Don’t just copy your job description. Ensure you add colour to the role so the potential employer can get a flavour of how you work, what you like to do, and your skills.

What does your potential employer want in a new Assistant?

You will be filling a specific role and should tailor your CV accordingly. We will go into this later in the chapter.

Write a few versions of your CV that reflect your different skills so that if you apply for a role, for example, which involves lots of event planning, make sure the knowledge you have in that area comes through, the same with a board-level EA role.

Never, ever lie on your CV. If you know you can do the job you are applying for, then showing your skills in a way that will push you ahead of everyone else can only be a good thing.

Most applicants will send off a generic CV by tailoring their application. You will immediately jump ahead of the queue!

What makes you different?

When building a brilliant CV for Personal and Executive Assistants and tailoring your CV to the specific role, you should also consider what will make you different from the other candidates.

You have a unique career history and will have the skills and attributes that no other candidates have. This is your brand, and you must be able to sell it to your potential employer.

Additional information and extracurricular activities

Do you have additional information on your CV that shows your background and personality? At the same time, please keep this to a minimum and put it after your work history. Include the following in this order:

• Professional qualifications – Anything relating to the job you are applying for will show interest in furthering your professional development.
• Education – Do put down where you went to school or university (your interviewer might have gone there too!) but do not put all your grades down. Instead, give an overview starting with your most recent qualification.
• Computer skills – Relate your skills to the job you are applying for. As an Assistant, we have to have excellent computer skills, so make sure this has been noted down on your CV.
• Interests and activities – Keep your interests professional! Do add a touch of your personality here too. Add any unusual hobbies if you have them. If you don’t, here is the place to make slightly more out of that time you went scuba diving, horse riding, or anything that you could talk about for 5 minutes at the end of an interview!

Last but not least, your CV should be no longer than two pages! So important when building a brilliant CV for Personal and Executive Assistants.

If you need more help perfecting your CV, we have compiled a generic template for PAs looking to move into an EA role. We hope you find it useful!

CV Template for Assistants

Use this template to craft the perfect resume for your Assistant job search. 

Cover Letter Template for Assistants

Use this template to craft the perfect cover letter that promotes you.

The whole process may be daunting if you haven’t looked for a new role in a while. Firstly, you will probably have to apply to an agency first through an online application. You then have to cross your fingers, hoping that your CV passes through whatever keyword algorithm they have that matches your CV with your potential employer’s job spec.

This in itself can put anyone off applying for a new role.

But! Don’t let the keyword algorithm scare you! Get that CV out, dust off the cobwebs, and ensure you have the right keywords to land your perfect PA role. Starting building a brilliant CV for Personal and Executive Assistants!

So many searches can be performed when trying to find that perfect candidate.

The requirements vary depending on what the employer is looking for, and there are pros and cons of doing extensive searches and more narrow searches.

When looking for an experienced Assistant for a more ‘traditional’ supporting role, recruiters often begin their search with the following:

(‘Executive Assistant’ or ‘EA’ or ‘Business Assistant’ or ‘PA’ or ‘Personal Assistant’) AND (‘Founder’ or ‘CEO’ or ‘Chairman’)

Depending on whether the opportunity is business or personal, recruiters may search the following:

(‘PA’ or ‘Private Assistant’ or ‘Household Assistant’) AND (‘Celebrity’ or ‘HNWI’ or ‘UHNIW’)

It is always a good idea when writing a CV that you state the position of the Executive that you supported and the industry. In addition to the above, recruiters will search for specific industries too:

(‘PA’ or ‘Personal Assistant’) AND (‘advertising agency’ or ‘Media Agency’)

Recruiters can add as many industry variations here in these brackets.

Similarly, they will also search for specific computer packages or languages or anything else that is a prerequisite for the position:

(PA or ‘Personal Assistant’) and ‘PowerPoint’ / (‘PA’ or ‘Personal Assistant’) AND (‘Spanish’)

Recruiters find that more and more clients with roles supporting at that very senior level ask for experienced EAs from top universities. So we need to search for academics as well as experience.

To search for candidates with strong academics, recruiters go about this two ways – searching for top educational institutions or searching for candidates for post-graduate qualifications.

When searching for candidates who have studied at the top educational institutions, we would search as below. This is an example search looking for candidates from the top universities across the UK and Europe:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘Executive Assistant’) AND (‘The University of Oxford’ or ‘University of Cambridge’ or ‘Imperial College London’ or ‘University College London’)

When searching for candidates with top university degrees, recruiters might restrict the search further and look for candidates with first-class degree qualifications. Candidates will write this one of two ways on their CV: First class or 1 st class. So the search would look something like this:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘University of Oxford’ or ‘University of Cambridge’ or ‘Imperial College London’ or ‘University College London’ or ‘Swiss Federal Institute of Technology Zurich’ or ‘Heidelberg University’ or ‘University of Edinburgh’) AND (‘first-class’ or ‘1 st class’ or ‘first-class’)

This search does not necessarily produce the desired results every time, as there will be candidates who have perhaps worked at one of these institutions or have used the words “first-class” when discussing a particular skill set.

Advice to Assistants would be to write it as “1 st class” as this seems to be the most common way of displaying this qualification result. Using “first-class” (with the hyphen) potentially is too uncommon for all recruiters to include this in their search.

If, for instance, recruiters want Assistants with post-graduate qualifications, we would search for either “masters” or the specific abbreviation for a master qualification. There are many, but we would perhaps look for the most relevant ones: MA OR MSc OR MBA.

I would suggest candidates with post-graduate qualifications use the word Masters – perhaps in their profile when discussing their level of qualification – and the specific abbreviation for their type of Masters in their educational history.

They could also go one step further and use “post-graduate” in their CV.

A search for this would look something like this:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘post-graduate’ or ‘post-graduate’ or ‘MA’ or ‘MSc’ or ‘MBA’ or ‘masters’)

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘academics’ or ‘principal’ or ‘professor’ or ‘educational’)

Alternatively, recruiters may look to pick the top institutions in a specific location, such as:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘London School of Economics’ or ‘Imperial College London’)

The difficulty for recruiters with these searches is that they risk finding many candidates who have just studied at these locations.

So, if Assistants can make themselves stand out by using multiple keywords for their chosen industry, they have the opportunity to make themselves more visible.

The key for candidates is to try and include as many relevant keyword searches in their CV.

Job boards will often filter candidates by the most relevant first. It will either be done by this or filtered by the date you last logged in or registered.

The relevancy is based on a keyword search from the CV.

So, if an Assistant is seeking work in a particular industry – in this case, academics – they should try to include as many keywords in their profile as possible (such as ‘academics’ or ‘educational’ or ‘educational establishment’).

It’s key to make it clear in the profile that you are seeking work in your relevant industry (if that is the case), and that is one of the best areas of your CV to include these keywords.

Your second opportunity is within your Career History. For instance, rather than calling yourself an EA or PA, consider putting who you support (if this is industry-relevant), for instance, ‘PA to Professor’.

The key hard skills to include on your Personal or Executive Assistant CV.

We all know that it is getting more challenging to get your CV past the recruitment algorithms employed to filter applications, and we also know that we need our CV to stand out in a crowded market.

My advice has always been to tailor your CV depending on the role you should do. However, collating a good list of skills to add to your CV that you have developed over the years is also a good idea.

This way, you don’t have to write your CV repeatedly. You can, instead, drop and drag the required skills into your CV and hit send. I have collated a list of critical skills to include on your EA CV.

These typical hard skills will help you as a critical business asset in your organisation. I have also given an example of how you can phrase this skill in your CV to showcase the attributes that will make you a great employee.

Don’t have time to read all of our skills today? Download our list of skills for Executive and Personal Assistants to keep for your next job hunt!

• Accounting/Financials: Maintaining and managing budgets and expenses for complex projects and events and reporting on financials.
• Administrative Support: Overseeing all administrative processes, including ordering stationery, filing holiday requests and sick leave and providing administrative support to my Executive and department.
• Calendar Management: Managing complex calendars and scheduling requests. Full access and accountability for every detail in my Executive’s schedule, including attending meetings with my Executive.
• Collaboration Tools: Experience using collaboration tools, including Trello, Slack, Yammer, and GSuite.
• Correspondence: Dealing with all incoming and outgoing mail. Including processing telephone calls and requests.
• Creating and Maintaining Databases: Creating and maintaining all databases for my Executive and department, including our CRM system.
• Email Management: Managing and maintaining my Executive’s email correspondence, including answering emails on behalf of my Executive, prioritising emails, filing emails and scheduling time for my Executive to respond to emails.
• Errands: Running errands on behalf of my Executive to ensure they can concentrate on the organisation and its objectives.
• Event Planning: Experience managing complex events, including the company Christmas party, departmental team building events, off-site meetings, training and conferences and planning every aspect of the event, including budgets, objectives, themes, seating, and working with event suppliers.
• Foreign Language: Fluent in *language* in both written and verbal communications.
• Greeting Visitors: The first point of contact for all visitors arriving at the office, making a great first impression for my Executive.
• Handling Inquiries and screening calls: Managing every aspect of communication on behalf of my Executive, including handling inquiries, making decisions on what my Executive should be made aware of, and screening calls on their behalf.
• Information Management: Managing the flow of information across the department to ensure that my Executive has everything they need for their work while ensuring everyone who needs to be in the loop is aware and has what they need.
• Implementing Procedures: Experience implementing and maintaining procedures so that the Executive office runs smoothly.
• Maintaining Filing Systems / Recordkeeping: Maintaining all physical and digital filing systems. The first point of contact for filing queries within the Executive office.
• Managing Relationships with Clients: The first point of contact for all clients, attending client meetings and representing my Executive in all aspects of client relations and arranging activities for overseas clients and their partners.
• Managing Teams / Staff: Managing all aspects of my team, including career development, delegation, task management and guidance, training, providing feedback and solving any issues.
• Microsoft Office: Advanced Microsoft skills, including Excel, Outlook, Powerpoint and Word.
• Minute-taking: Taking complicated minutes in Committees, Board meetings, team meetings and meetings attended by my Executive and disseminating and maintaining minutes to ensure that actions are met.
• Onboarding Process: Managing the onboarding of new staff, including their critical meetings, arranging the correct equipment and starter packs, making introductions and touring the offices.
• Office Management: Advanced office management experience, including managing relationships with suppliers, maintaining records, and managing supplies and office equipment.
• Organising Meetings: Organising every aspect of team meetings, board meetings, stakeholder and client meetings and committees, including agendas, actions, minutes, board papers and confidential material and arranging complex meetings with multiple time zones and high-level participants.
• Preparing Reports: Prepare reports for my Executive and team, reading and disseminating the information into a bite-size report for my Executive. Formatting and preparing reports.
• Presentation Preparation: Preparing slide decks and presentation materials for my Executive’s speeches and public-speaking engagements.
• Processing Expense Reports: Processing all expenses for my Executive. Approving expenses for my Executive’s team and direct rep, maintaining expense reports, and liaising with the finance team.
• Project Management: Experience working on complex projects and project teams, managing projects from start to finish and supporting my Executive on organisation-wide projects. Awareness of project management tools including Scrum, Prince2, Six Sigma
• Proofreading: I proofread all documents sent out by my Executive and department, ensuring the correct grammar, spelling, tone, and message.
• Purchasing, sourcing and working with suppliers: Making decisions on which suppliers to work with, approving spend and managing relationships with third-party suppliers.
• Recruitment: Supporting all aspects of a recruitment drive, from working with HR and recruitment agencies to drafting job descriptions and participating in the interview process.
• Research: Researching so that my Executive is fully prepared for meetings, reading reports and complex documents, briefing stakeholders, and liaising with clients.
• Social Media Management: Managing and maintaining my Executive’s social media presence, adding posts and updating social media profiles.
• Strategic Planning: Working closely with my Executive to support the organisation’s strategic goals, objectives and priorities. Always aware of the strategic needs of the business and how my Executive fits into that framework.
• Taking Dictation: Advance dictation skills and experience using tools to process voice memos and voice-recorded notes.
• Travel Arrangements: Arranging every aspect of complicated global travel plans, including managing visas, flights, hotel and ls, and local ground transport. Experience working independently and with a travel management company to maximise travel plans with multiple flights and destinations. Experience travelling withExecutivestive and managing their trip from the local office.

How to adjust your CV depending on the role

Most of you know that you should have a few versions of your CV tailored to different types of roles, but you should also slightly adjust your CV depending on each position you apply for. Yeah, I know what you are saying!

This is a lot of work, right?

Yes, it is, but evidence suggests you have much more success getting past recruitment algorithms when you slightly adjust your CV to reflect the job description attached to the role. So how do we adjust a CV without too much extra work so that we get through to the interview?

Here are some examples of how to do just that.

Let’s use a current example of a description I saw posted for a role in London. Here is the text:

We are looking for a polished and experienced EA to join a tight and dynamic team, providing seamless support to the Chief Executive.

WHAT YOU’LL DO This is a varied role in a fast-paced environment, supporting at the top of the business. You will take responsibility for the professional and personal affairs of the Chief Executive, ensuring the smooth running of a high profile Private Office that is associated with the luxury industry. Duties will include: Extensive diary management, using Outlook Extensive inbox management Acting as Gatekeeper Building and maintaining database of contacts Events planning Ad-hoc private support, including personal travel arrangements, booking restaurants, property management Meet and greet of guests, representing at events WHO YOU ARE You will be a polished EA with proven experience, ideally in the luxury or hospitality industries. You will have excellent communication skills and telephone manner. You will be adept at working in a fast-paced environment and responsive to last-minute changes. You will have a strong work ethic and be willing to muck in with anything that is required. This is a small team that work cohesively together, so they are looking for a positive individual with a good sense of humour to fit in with their fun working environment.

The first step is this.

Look through the job advert and description and pull out the keywords for building a brilliant CV for Personal and Executive Assistants .

If you are unsure what the recruiter is looking for, then use something like a word cloud generator to pull all of the keywords out of the text (I got this idea from an article in The Muse, which is brilliant).

Use something like TagCrowd , copy in the job description text, and see which words are prevalent throughout the text, and them to your CV.

Some of the keywords in this particular example were:

• Professional

Once you can see the keywords, it is much easier to put them directly into your CV; for example, you could add a ‘proven track record of high-level executive support and management in the luxury industry’ within your personal statement.

What are the essential requirements?

Make sure your skills match the critical requirements of the job description. It should be evident to the recruiter that you can do this job, ensuring the key elements appear at the top of the CV and are highlighted throughout your career history, experience and education.

What are your transferable skills?

If you are applying for a role that doesn’t precisely match your experience, it is always worth applying for if you want it. Just ensure you add some transferable skills that make up for anything specific.

Using our example, if you wanted to apply but don’t have experience using Outlook, you could write that you have experience managing diaries and emails. You could also write that you quickly learn new IT systems and software.

Transferable skills will always help you make up for any experience you might be lacking, and as Assistants, we are lucky because more of our abilities are transferrable.

Sometimes the job description can be pretty basic, and although the role might look okay, the company might be fantastic, so you want to apply anyway.

If that is the case, you should check out the company website, particularly look at their company culture page and again pull out keywords and phrases to add to your CV.

Soft skills, personality and team fit, are often as essential as your experience and hard skills, so adjust your CV to reflect the character they are after, not just the knowledge. In our case, they want a team player with a sense of humour who doesn’t mind getting stuck into things – make sure that is obvious on your CV.

Building a brilliant CV for Personal and Executive Assistants roles isn’t just about listing qualifications and demonstrating the skills important to the job. That’s why taking an online course like the Accelerate Your Assistant Job Search can be immensely beneficial.

With its easy-to-follow tutorials and step-by-step tips for building a career as a successful Assistant, it offers an invaluable resource for anyone serious about getting a new role in the Assistant industry. The course provides comprehensive guidance to make the right impression and land your dream job.

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Covering letters and messages when applying for an Assistant role

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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Executive Assistant CV Example

Cv guidance.

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CV Tips for Executive Assistants

• Highlight Your Relevant Skills : Mention your proficiency in office management, scheduling, and administrative support. Detail your experience with software like Microsoft Office, Google Workspace, or any CRM systems.
• Showcase Your Achievements : Use specific examples to illustrate your impact, such as "Managed a busy executive's calendar, reducing scheduling conflicts by 30%" or "Implemented a new filing system that improved document retrieval times by 20%".
• Customize Your CV for the Role : Tailor your CV to match the job description, emphasizing relevant experiences and skills. If the role requires experience with event planning or project management, make sure to highlight these areas.
• Detail Your Communication Skills : As an Executive Assistant, you'll often be the first point of contact for executives. Highlight your excellent written and verbal communication skills, as well as your ability to handle sensitive information with discretion.
• Emphasize Your Ability to Multitask : Executive Assistants often juggle multiple tasks and responsibilities. Provide examples of how you've successfully managed multiple projects or tasks at once, demonstrating your ability to stay organized and focused.

The Smarter, Faster Way to Write Your CV

• Streamlined the executive's daily operations by implementing a new scheduling system, reducing scheduling conflicts by 30% and increasing productivity.
• Coordinated and executed a company-wide event for 500+ employees, resulting in a 20% increase in employee engagement and satisfaction.
• Managed complex international travel arrangements, reducing travel expenses by 15% through meticulous planning and negotiation with travel providers.
• Implemented a new document management system, improving the efficiency of document retrieval by 40% and reducing paper usage by 20%.
• Facilitated communication between the executive team and staff, leading to a 25% increase in cross-departmental collaboration and project completion rate.
• Assisted in the preparation of quarterly reports, reducing the time spent on report generation by 30% and improving data accuracy.
• Managed a busy executive's calendar, ensuring a 100% attendance rate at key meetings and events over a 12-month period.
• Coordinated a series of training sessions for new hires, resulting in a 20% increase in new hire productivity and a 15% decrease in onboarding time.
• Handled sensitive and confidential information with discretion, maintaining the integrity of executive communications and safeguarding company information.
• Exceptional Organizational Skills
• Event Planning and Coordination
• Travel Arrangement and Management
• Efficiency Improvement
• Interdepartmental Communication
• Report Preparation and Data Accuracy
• Calendar Management
• Training Coordination
• Discretion with Confidential Information
• Document Management System Implementation

Executive Assistant CV Template

• Coordinated with [teams/departments] to facilitate [project or event, e.g., annual board meetings, executive retreats], demonstrating strong [soft skill, e.g., organizational skills, communication].
• Managed [administrative function, e.g., executive calendar, travel arrangements], optimizing [process or task, e.g., scheduling, itinerary planning] to enhance [operational outcome, e.g., time management, executive productivity].
• Implemented [system or process improvement, e.g., digital filing system, new scheduling software], resulting in [quantifiable benefit, e.g., 20% efficiency increase, reduced scheduling conflicts].
• Played a pivotal role in [project or initiative, e.g., office relocation, new software implementation], which led to [measurable impact, e.g., improved workflow, cost savings].
• Handled [type of communication, e.g., internal memos, external correspondence], employing [communication tools/methods] to ensure [outcome, e.g., clear communication, stakeholder engagement].
• Key contributor to [task or responsibility, e.g., budget management, event planning], ensuring [quality or standard, e.g., cost-effectiveness, successful execution] across all activities.
• Major: Name of Major
• Minor: Name of Minor

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How to format a executive assistant cv, start with a powerful profile, highlight key skills, detail relevant experience, emphasize soft skills and technical proficiencies, include a section for certifications and training, personal statements for executive assistants, executive assistant personal statement examples, what makes a strong personal statement.

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• • Managed communication between 5 department heads, ensuring smooth operations and timely project completion.
• • Coordinated scheduling for VP, streamlining appointments, meetings, and travel plans, resulting in a 20% reduction in scheduling conflicts.
• • Implemented a new system for managing paperwork, reducing time spent filing by 30%.
• • Prepared comprehensive reports and presentations, resulting in increased strategic planning efficiency by 40%.
• • Developed new procedures for meeting organization, improved meeting productivity by 25%.
• • Managed sensitive matters with a high level of confidentiality and discretion.
• • Multi-tasked various assignments and projects to meet strict time constraints, resulted in overall improvement of office efficiency by 30%.
• • Enhanced customer satisfaction by 35% through rapid response to phone and email enquiries.
• • Organized a system of filing and record maintenance, resulting in improved data management.

5 Executive Personal Assistant Resume Examples & Guide for 2024

Your executive personal assistant resume should clearly demonstrate impeccable organizational skills. Employers want evidence of your ability to manage schedules and coordinate events flawlessly. It must also highlight your superb communication abilities, both written and verbal. Show that you're adept at correspondence and can act as a professional liaison effectively.

All resume examples in this guide

Traditional

Resume Guide

Styling your executive personal assistant resume: layout and format, how to create the cornerstone experience section of your executive personal assistant resume, how to create an impactful executive personal assistant resume skills section, the importance of your certifications and education on your executive personal assistant resume, deciding between a executive personal assistant resume summary or objective, extra sections to include in your executive personal assistant resume, key takeaways.

Executive Personal Assistants often struggle to effectively highlight their wide range of skills and responsibilities on their resumes due to their multifaceted role. Our guide can assist by providing specific strategies to clearly articulate these diverse competencies, with examples of impactful language and structure that underscore your valuable contributions in this support role.

Dive into our executive personal assistant resume guide to:

• Explore top-tier resume examples, offering insights into the industry's best practices.
• Enhance sections like experience, education, and achievements with expert advice.
• Articulate your technical prowess and personal attributes, setting you apart from other candidates.
• Sharpen your focus on the distinct skills that make your executive personal assistant resume resonate with recruiters.

Recommended reads:

• Front Office Assistant resume
• Household Personal Assistant resume
• Medical Interpreter resume
• Administrative Secretary resume
• Medical Office Manager resume

Pondering the ideal length for your executive personal assistant resume? Experts suggest keeping it between one and two pages. Opt for the two-page format if you boast over a decade of pertinent experience. Moreover, the resume format you choose is pivotal in showcasing your experience. Consider the:

• Reverse-chronological resume format to spotlight your career journey;
• Functional skill-based resume format if you're light on experience but want to emphasize skills;
• Hybrid resume format to provide recruiters a comprehensive view of both your experience and skills.

Here are some additional tips for your executive personal assistant resume layout :

• Keep your headline straightforward: mention the job you're targeting, a notable certification abbreviation, or your professional specialty;
• Always customize your executive personal assistant resume for the specific role, aligning job requirements with your experience in various resume sections;
• After finalizing your resume, save it as a PDF (unless instructed otherwise) to maintain its readability and layout consistency.

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Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Make sure your resume is ATS compliant and catches the recruiters' attention by tailoring your experience to the specific job requirements. Quantify and highlight why you're the best candidate for the role on the first page of your resume.

Essential sections for a standout executive personal assistant resume:

• The top section should combine your header—with accurate contact details—and a concise summary or objective that encapsulates your professional achievements.
• An experience section that chronicles your career trajectory and how each role contributed to your professional development.
• Highlight significant achievements that demonstrate the practical application of your skills, leading to tangible results.
• Include industry-recognized certifications to underscore your technical proficiency or interpersonal skills.
• Detail your educational background relevant to the field.

What recruiters want to see on your resume:

• Organizational Skills: Demonstrated ability to manage schedules, appointments, travel arrangements, and events is essential for an Executive Personal Assistant.
• Communication Abilities: Proficiency in both written and verbal communication, as they often act as a point of contact between the executive and other parties.
• Discretion and Confidentiality: Proven trustworthiness in handling sensitive information due to their access to classified executive-level information.
• Administrative Competence: Experience with office management systems, ERPs, and MS Office. Knowledge in preparing reports, presentations, and managing budgets can be beneficial.
• Interpersonal Skills: Ability to build and maintain relationships with team members, clients, and stakeholders. This includes demonstrating tact and diplomacy in potentially difficult situations.
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A meticulously crafted executive personal assistant resume experience section is a recruiter's delight. This segment not only responds to job criteria but also throws light on your technical expertise and character.

To craft an impactful experience section:

• Highlight roles directly related to the position in question.
• Pair each role or task with a metric that quantifies your achievements.
• Chronicle your executive personal assistant career progression, illustrating your dedication and growth in the domain.
• For each role, elucidate challenges faced, strategies employed, and the broader organizational impact.

Examine the following executive personal assistant samples to discern how seasoned professionals have articulated their experiences:

• Provided comprehensive administrative support to the CEO of XYZ Corporation, managing complex calendars, travel arrangements, and expense reports.
• Coordinated and executed logistics for international conferences, resulting in a 20% increase in attendance year over year.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30%.
• Assisted in preparing board presentations and reports, ensuring accuracy and timely delivery.
• Supported the Senior Vice President of Operations at ABC Enterprises in day-to-day activities, including calendar management, meeting coordination, and travel arrangements.
• Organized company-wide events and team-building activities, fostering a positive work environment and employee engagement.
• Managed confidential information with utmost discretion, maintaining strict confidentiality protocols.
• Assisted in the implementation of a new project management system, streamlining task tracking and improving team collaboration.
• Acted as a liaison between the Executive team and various departments, facilitating effective communication and ensuring smooth workflow.
• Coordinated executive-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Led a team of administrative staff, providing training, guidance, and performance evaluations.
• Implemented cost-saving measures by negotiating favorable contracts with vendors, resulting in a 15% reduction in office expenses.
• Managed complex international travel arrangements for the CEO, including visa applications, accommodation, and itinerary planning.
• Coordinated high-profile meetings with key stakeholders, ensuring all necessary materials were prepared and distributed.
• Oversaw the implementation of a new CRM system, training staff members and customizing the platform to meet specific business needs.
• Developed and maintained a database of contact information for clients and industry partners, resulting in improved communication and relationship management.
• Supported the Chief Operating Officer (COO) in day-to-day operations, managing calendars, coordinating meetings, and preparing correspondence.
• Collaborated with cross-functional teams to plan and execute company-wide initiatives, resulting in increased operational efficiency.
• Assisted in the development and implementation of a digital document management system, reducing paper usage by 50%.
• Handled sensitive and confidential information with utmost discretion, maintaining a high level of professionalism and integrity.
• Managed executive-level schedules, prioritizing appointments and ensuring timely participation in key events.
• Coordinated domestic and international travel arrangements, securing cost-effective options without compromising comfort and convenience.
• Assisted in the planning and execution of a company-wide rebranding initiative, resulting in increased brand recognition and market share.
• Developed efficient systems for tracking and reporting expenses, resulting in improved financial transparency and accuracy.
• Provided high-level administrative support to the President and CEO, managing calendars, arranging meetings, and drafting correspondence.
• Coordinated logistics for executive retreats and leadership conferences, ensuring seamless execution and positive participant feedback.
• Initiated and led a corporate social responsibility program, resulting in increased employee engagement and community impact.
• Implemented a digital document archival system, reducing physical storage space by 60% and simplifying information retrieval.
• Supported the Chief Financial Officer (CFO) in day-to-day operations, managing schedules, coordinating travel, and preparing financial reports.
• Played a key role in the successful implementation of an ERP system, training staff members and ensuring smooth transition and adoption.
• Developed and maintained a comprehensive vendor database, streamlining procurement processes and negotiating favorable terms resulting in cost savings of 10%.
• Collaborated with cross-functional teams on various projects, including a successful office relocation and expansion initiative.
• Managed executive-level calendars, prioritizing appointments and resolving scheduling conflicts.
• Coordinated complex domestic and international travel arrangements, ensuring seamless logistics and comfortable accommodations.
• Assisted in the planning and execution of a company-wide IT infrastructure upgrade, resulting in improved system performance and data security.
• Led the implementation of an employee recognition program, fostering a positive work culture and improving employee morale.
• Provided executive-level support to the Chairman of the Board, managing schedules, coordinating board meetings, and preparing meeting materials.
• Collaborated with legal teams on contract reviews and negotiations, ensuring compliance and adherence to established policies.
• Assisted in the development of a comprehensive crisis management plan, resulting in improved preparedness and response capabilities.
• Implemented an electronic document management system, reducing paper usage by 40% and improving workflow efficiency.

Quantifying impact on your resume

• Include the number of executives you have previously supported simultaneously. This demonstrates your multitasking abilities and ability to handle high-pressure situations.
• Mention the frequency (weekly, monthly) and size (number of participants) of meetings you have organized. This shows your organizational skills and capacity to coordinate complex events.
• Specify any measurable improvements in efficiency or cost-savings you've achieved through process changes or innovations. This highlights your initiative and potential for positive impact on business operations.
• List the number of travel arrangements or itinerary plans you've made within a year, showcasing your logistical capabilities and attention to detail.
• State the volume of emails or correspondence you managed daily, indicating your excellent communication skills and time management.
• Present percentages to show improvements in tasks such as expense reduction or time saved due to your efforts. This displays your value-adding benefits to a company's bottom line.
• Enumerate the number of reports you have prepared or contributed to. This reflects your research skills, diligence, and your ability to handle confidential information.
• Indicate the range of software applications you are proficient in, with an emphasis on those that include quantifiable skills, like Excel. This can demonstrate your technical proficiency and adaptability to various digital tools.

Strategies for candidates with limited or no experience

Even if you're light on experience, other facets of your executive personal assistant resume can resonate with job requirements:

• Education: Detail skills acquired that dovetail with job expectations.
• Internships & Temporary Roles: Spotlight roles that underscore your relevant expertise.
• Skills: Address both foundational and nuanced job qualifications.
• Strengths & Achievements: Illuminate the distinct value you bring, even if you're newer to the industry.
• Targeted Resume
• How to Write Your First Job Resume Guide

Use the SOAR (Situation - Action - Results) method for each of your executive personal assistant experience bullets. Reflect on specific challenges you've addressed, the actions you took, and the outcomes. This approach also preps you for potential interview questions.

Recruiters always care about the skill set you'd bring about to the executive personal assistant role. That's why it's a good idea to cherry pick yours wisely, integrating both hard (or technical) and soft skills.

Hard skills are gained through studying, are certifiable, and it's impossible to do your job without them. All in all, they show your suitability for the technical aspect of the role.

Your soft skills are those personality traits you've gained over time and most often than not - outside of the workplace. Soft skills are more difficult to quantify but are definitely worth it - as they show how you'll fit and adapt into a new team environment.

How do you build the skills section of your resume?

• Include up to five or six skills in the section as keywords to align with the advert.
• Create a specific technical skills section to highlight your hard skills aptitude.
• Read more about the culture of the company you're applying and cherry pick the soft skills you have that deserve a mention.
• Make sure you answer the majority of the job requirements that are in the advert within your skills section.

A executive personal assistant's resume requires a specific skill set that balances both industry-specific hard skills with personal, soft skills. Discover the most often used ones on executive personal assistant resumes from our list:

Top skills for your executive personal assistant resume

Scheduling and Calendar Management

Office Administration

Document Preparation

Project Coordination

Expense Reporting

Travel Arrangements

Microsoft Office Suite Proficiency

Customer Relationship Management (CRM) Software

Email Management

Communication

Time Management

Problem-Solving

Discretion and Confidentiality

Multitasking

Attention to Detail

Organizational Skills

Interpersonal Skills

Assertiveness

Stress Tolerance

If you're in the process of learning a pivotal skill for the role, mention this on your resume. It demonstrates initiative while maintaining transparency.

Pay attention to the resume education section . It can offer clues about your skills and experiences that align with the job.

• List only tertiary education details, including the institution and dates.
• Mention your expected graduation date if you're currently studying.
• Exclude degrees unrelated to the job or field.
• Describe your education if it allows you to highlight your achievements further.

Your professional qualifications: certificates and education play a crucial role in your executive personal assistant application.

They showcase your dedication to gaining the best expertise and know-how in the field.

Include any diplomas and certificates that are:

• Listed within the job requirements or could make your application stand out
• Niche to your industry and require plenty of effort to obtain
• Helping you prepare for professional growth with forward-facing know-how
• Relevant to the executive personal assistant job - make sure to include the name of the certificate, institution you've obtained it at, and dates

Both your certificates and education section need to add further value to your application.

That's why we've dedicated this next list just for you - check out some of the most popular executive personal assistant certificates to include on your resume:

Best certifications to list on your resume

• AAPNZ Certification - Association of Administrative Professionals New Zealand Inc

Prioritize recent and relevant certifications, especially from recognized institutions. This is crucial for senior roles or forward-leaning companies.

• High School on Resume
• GPA on Resume

While some argue the resume summary or objective is outdated, these sections can effectively:

• Integrate pivotal executive personal assistant keywords.
• Showcase your achievements.
• Clarify your motivation for applying.

The distinction lies in their focus:

• A resume objective emphasizes your career aspirations.
• A resume summary spotlights your career milestones.

Opt for a summary if you have a rich experience you wish to highlight immediately. Conversely, an objective can be ideal for those wanting to underscore their aspirations and soft skills.

For inspiration, we've curated samples from industry professionals to guide your resume summary or objective crafting:

Resume summary and objective examples for a executive personal assistant resume

• Seasoned Executive Assistant with 10+ years of experience providing high-level support to C-suite executives in the tech industry. Proficient in MS Office Suite and CRM software. Lauded for driving efficiency by automating administrative processes using cutting-edge digital tools. Noteworthy achievement: saved over 20% of executive time by reducing manual work.
• Diligent professional offering a decade-long track record in the legal sector, now transitioning into an executive personal assistant role. Highly adept at managing complex schedules and confidential communication. Recognized for improving operational efficiency through streamlining workflows. Successfully managed caseloads for five attorneys simultaneously.
• Financial analyst with 7 years of experience eager to leverage analytical prowess in an executive personal assistant position. Skilled in data-driven decision-making and advanced Excel functions. Converted critical financial data into actionable plans, leading to a 15% increase in profitability for the last employer.
• Dynamic individual holding a Bachelor’s degree in Business Administration with 5 years of project management experience, keen to deploy organizational and time-management skills as an executive personal assistant. Implemented agile methodologies to reduce delivery timelines by 30% in previous role.
• Aspiring Executive Personal Assistant bringing forth an energetic attitude, exceptional communication skills, and familiarity with Microsoft Office. Driven by the goal of providing optimal support to executives by effectively managing their calendars, correspondence, and meeting agendas.
• Recent MBA graduate seeking to apply knowledge in business operations as an Executive Personal Assistant. Equipped with exceptional organizational ability, strong multitasking skills, and proficiency in scheduling software. Aiming to enhance executive productivity by tackling administrative tasks efficiently.

What should you do if you happen to have some space left on your resume, and want to highlight other aspects of your profile that you deem are relevant to the role?

Add to your executive personal assistant resume some of these personal and professional sections:

• Passions/Interests - to detail how you spend both your personal and professional time, invested in various hobbies;
• Awards - to present those niche accolades that make your experience unique;
• Publications - an excellent choice for professionals, who have just graduated from university or are used to a more academic setting;
• < a href="https://enhancv.com/blog/volunteering-on-resume/"> Volunteering - your footprint within your local (or national/ international) community.
• Format your executive personal assistant resume for clarity and coherence, ensuring it aligns with the role.
• Highlight key sections (header, summary/objective, experience, skills, certifications) within your executive personal assistant resume.
• Quantify achievements and align them with skills and job requirements.
• Feature both technical and personal skills across your resume for a balanced portrayal.

Looking to build your own Executive Personal Assistant resume?

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