progress report master thesis

Progress report

Evaluate your progress.

The progress report allows to better monitor the progress of students in their program. It also makes it possible to evaluate the progress made  during the last year and to define the objectives for the following year. The information provided in the report ensures that all students are making systematic and consistent progress in their research.

It’s also an opportunity for the student and the thesis supervisor to meet and to take stock of the research and adjust accordingly. It is important to take advantage of these meetings to review the research goals and agree on the expected progress in the months to come. It is possible that several versions of the progress report are needed before coming to a final version.

Download the Annual Research Progress Report form (PDF, 796 KB) .

Who must submit a thesis progress report arrow_drop_down

All students registered in a thesis program must submit an annual progress report.   Students who receive scholarships from the Social Sciences and Humanities Research Council of Canada (SSHRC) or from the Natural Sciences and Engineering Research Council of Canada (NSERC) must also submit progress reports.

How to submit the progress report arrow_drop_down

The student must submit the progress report to the thesis supervisor by submitting a Service Request in the Candidate Center accessible through  uoZone . The supervisor will then assess the student's progress. He or she will decide if the report is satisfactory or not, by comparing the objectives achieved by the student with the objectives established in the previous progress report.  If the student does not reach these objectives, the progress report could be deemed unsatisfactory.  It is therefore important that the student communicates with his supervisor throughout his studies in order to ensure an adequate progression of the academic path and the research. It is also possible that, following a meeting or a consultation, the student and the thesis supervisor decide to modify the objectives established during the last progress report. If this is the case, both must agree with the changes.

Once reviewed and approved by the thesis supervisor, the report will be submitted to the administration for verification and final approval.  The progress report will then be noted in the student's file.

When to submit a progress report arrow_drop_down

First report: During the second year of the program, specifically during the 4th term. Some faculties or units may however require a progress report before the 4th term. Following reports: One report per year until the submission of the thesis. If the progress is unsatisfactory, a report may be required more frequently.

Please note:

• If the student has been granted an extension to complete the program, he or she will have to submit a progress report each term.
• If the student is requesting a leave of absence, he or she must submit a progress report at the same time in order for the request to be approved.

Unsatisfactory progress reports arrow_drop_down

A progress report may be deemed unsatisfactory by the thesis supervisor or by the administration. 

A report can be unsatisfactory for several reasons. For example:

• The thesis supervisor thinks that the student should be more advanced in the research;
• External factors are influencing the research;
• The objectives achieved by the student are not sufficient and/or are not aligned with the established objectives;
• The research findings are not clear or do not support the thesis sufficiently.

In the case of an unsatisfactory report, the student will be informed of the imposed recommendations to follow. For example:

• Submit a detailed study plan;
• Establish more detailed goals with the thesis supervisor;
• Meet with a thesis committee.

Please note:  After being informed that the report was unsatisfactory, the student will be asked to submit a new progress report that must be satisfactory before the next term.  Students who receive two unsatisfactory progress reports during their studies shall be withdrawn from the program.

Consequences of not submitting a progress report arrow_drop_down

If the student fails to submit a progress report, the access to registration will be blocked until the student remedies the situation. Not registering could have major financial impact and may eventually lead to the student's academic file being closed without further notice.  Any scholarship may be suspended or cancelled.

Tips for establishing effective communication with your thesis supervisor arrow_drop_down

• The student must stay in touch with the thesis supervisor and meetings should be frequent to ensure the supervisor is well informed of the student's progress;
• uOttawa encourages students to prepare self-evaluation reports on a regular basis and give them to the supervisor for feedback;
• After each meeting, the student could make a summary including items discussed and the progress reached;
• At the end of each meeting the student and the supervisor should plan the next meetings and establish objectives to be met. If possible, set the date of the following meeting.

Master Thesis/Project Report Format

Guidelines for preparation of master thesis/project report, overview of the steps.

• Select master project/thesis advisor.
• Select a project topic.
• Select a committee.
• Obtain approvals for committee, advisor.
• Register for the master project/thesis course with thesis advisor. (A section number will be provided to you by your project/thesis advisor.)
• Start Research on your master project.
• (Optional)  Present a thesis proposal to the committee during mid-way of the thesis.
• Write project report/thesis.
• Present your master project and/or defend thesis.
• Submit your master project report, or publish thesis.

Project/Thesis Option

Discuss with your master project advisor at the beginning to decide whether your master project will be more suited for the project or thesis option.

Questions to ask when evaluating your master project topic:

• Is there current interest in this topic in the field?
• Is there is a gap in knowledge that work on this topic could help to fill?
• Is it possible to focus on a manageable segment of this topic?
• Identify a preliminary method of data collection that is acceptable to your advisor.
• Is there a body of literature is available that is relevant to your topic?
• Do you need financial assistance to carry out your research?
• Is the data necessary to complete your work is easily accessible?
• Define the project purpose, scope, objectives, and procedures.
• What are the potential limitations of the study?
• Are there any skills called on by the study that you have yet to acquire?

Master level project involves:

• Analyzing the problem or topic.
• Conducting extensive research.
• Summarizing findings from the research investigation.
• Recommending additional research on the topic.
• Drawing conclusions and making recommendations.
• Documenting the results of the research.
• Defending conclusions and recommendations.

Pre-Thesis Planning

When you’re contemplating a thesis topic, you should discuss your interests with as many people as possible to gain a broad perspective. You will find your faculty advisor knowledgeable and willing to offer excellent suggestions and advice regarding an appropriate thesis topic.

Give considerable thought to the identification and planning of a thesis topic. Review literature related to your interests; read a variety of research papers, abstracts, and proposals for content, methods and structure. Looking at completed master’s theses will be a useful activity toward expanding inquiry skills and thought processes.

After the thesis advisor is selected, you may register on-line for a thesis section. You will need to see your thesis instructor to obtain the thesis section number.

Suggested Master Project/Thesis Completion Timeline

Below please find a suggested timeline. Individual timelines may vary from one student to another.

Required Deadlines

• The approval page with all signatures must be submitted to the graduate advisor prior to the last day of the semester.
• The thesis must be submitted electronically prior to the last day of classes. The last day of class can be identified in the on-line Academic calendar.

Scholarship Possibilities

Funding is usually available to students with expertise to the specific area. You will want to research scholarship options during the pre-project planning as many scholarship applications are due months before the award is granted.

• Research assistantship with a faculty advisor related to the topic of research
• Teaching assistantship to teach an undergraduate laboratory
• Check with  Career Center  for on-campus positions
• Attend all career fairs that would be of interest to consider summer internships
• SPIE (The International Society for Optics and Photonics)
• ISA (International Society of Automation)

More opportunities exist; you will need to search for scholarships based on your topic of research.

Citing Sources

The Technology Division at the Cullen College of Engineering* does not mandate citation styles, but you must cite your sources and cite them consistently. Here are some helpful links to assist you with citation:

• Landmark's Son of a Citation Machine
• Wikipedia Citation Templates

*The   Human Development Consumer Science department   prefers you to use the APA style. Please consult with your thesis advisor when choosing a citation style .

Thesis Quality

The Technology Division at the Cullen College of Engineering has significant expectations with regard to thesis quality. Poor or average level theses will not receive college approvals. It is the joint responsibility of the student and the committee to ensure that the thesis is of acceptable quality. Ultimately, the task is one borne by the student as the thesis is a reflection of the quality of their work. The thesis committee can direct the student to seek assistance if quality issues are noticed as the chapters are developed. The student should take quality feedback seriously and not wait until the end to attempt to fix this type of problem as it can result in significant delays and postponement of graduation. When you write and defend your thesis, keep the following guidelines in mind:

• Shows a cursory examination of the topic.
• Makes little use of existing data sources.
• Fails to examine primary sources.
• Shows little comprehension of crucial texts or research in the subject matter.
• Lacks adequate organization.
• Treats the topic in a competent, straightforward way.
• Shows a good grasp of the material.
• Makes use of existing data sources in a competent fashion or shows a good acquaintance with primary sources and current research.
• Shows a solid comprehension of research in the subject matter
• Sustains a line of argumentation throughout the thesis
• Shows all of the above qualities of a quality thesis as well as some measure of originality in research. Originality is defined as developing new data; treating existing data in an original or particularly compelling way; developing new or particularly compelling theoretical arguments; interpreting existing research in an original or particularly compelling way; or bringing primary or secondary materials and research together to sustain a new, comprehensive or compelling interpretation. In general, a thigh quality thesis either shows some measure of originality in its argument or empirical base; or is in some other way striking or new.

Organization of Thesis

The original and copies of the thesis MUST include the following items  IN THE ORDER LISTED :

• Blank sheet of bond paper at the beginning of each copy submitted.
• Copyright page (optional).
• Title Page (must show month and year of graduation - see example).
• Signature page (see example). All three required copies must have ORIGINAL SIGNATURES of the committee and the student. Signatures must be in black ink. This page should be omitted from the electronic thesis.
• Acknowledgment (optional).
• Abstract Title Page (optional - must show month and year of graduation - see example).
• Abstract (optional - University Microfilms, Inc. requires abstracts be no longer than 150 words.).
• Table of Contents.
• References.

Style Requirements

Although there is no prescribed style for the completed thesis, there are several style manuals available which may prove helpful. The student should contact the thesis advisor to discuss the style manual to be used.  Above all, it is important to be consistent throughout the entire thesis.  Decide how you wish to structure your manuscript and be consistent throughout it.

Steps in the Submission of Electronic Dissertation/Thesis

• Write your thesis per Technology Division at the Cullen College of Engineering thesis guidelines.
• Successfully defend your thesis. Make corrections per the thesis committee.
• Committee signs the approval page.
• Submit a copy of the final thesis version to the Associate Dean for Research for Graduate Studies or your graduate advisor for formatting review a minimum of two weeks prior to the end of the semester.
• Wait for formatting approval before beginning electronic submission process.

Electronic Submission

• Create a single pdf file of the thesis. The signature page is NOT included in the online submission.
• Submit the signed approval page to your graduate advisor. Approval page is stored in the student’s file. ET students must also submit rubric sheets, one for each committee member.
• Please note you will be asked if you would like to embargo your work, request a journal hold or a patent hold. Be sure to check with your committee chair about these features and whether your committee chair will approve them.
• Uploading the thesis requires an active Cougarnet account and log in. If you have not used your Cougarnet account in more than 90 days, please contact the ETD administrator for assistance.
• You will receive an e-mail confirming your upload to TDL. Please forward this email to your graduate advisor.
• Wait for confirmation from your faculty chair and graduate advisor that your document has been accepted.
• Email your committee chair requesting approval of your submission. Also request approval of the embargo, if applicable.

Specifications

The font should be Times New Roman, 12 pt. font

The margins should be one inch (1") each

Electronic Copy Submission

All CCE Technology Division theses submitted in an electronic format may be hosted on the College webpage. You must submit an electronic copy of the thesis in pdf format that accurately represents the printed version of the final document.

• Copyright Page Example
• Title Page Example
• Signature Page Example
• Acknowledgements Page Example
• Abstract Title Page
• Abstract Page
• A Message from the Senior Associate Dean
• Giving to the CCE Technology Division
• Our Mission
• Our History
• Technology Division Facilities
• Assessment & Accreditation
• Instructional Design
• Technical Support
• Web Technologies
• Information for Undergraduate Students
• Information for Graduate Students
• Transfer Students
• Veteran Students
• Contact + Request Info
• Student Experience Workshops
• See an Advisor
• Advising Forms
• Scholarships
• Career Services
• Laptop Policy
• Construction Management
• Engineering Technology
• Human Development and Consumer Sciences
• Information Science Technology
• Undergraduate Degree Programs
• Undergraduate Minors
• Graduate Degree Programs
• Professional & Certificate Programs
• Online Programs
• For Recruiters
• Career Resources
• Faculty & Staff
• Administrative Staff
• Boards of Advisors
• For Faculty and Staff
• Transition to UH at Sugar Land

• FRONT MATTER
• TABLE OF CONTENTS

Sample Progress Report

The following short progress report, written by a student in geology, provides an excellent example of how concrete and affirmative a progress report can be. Note the specificity even in the title, and how sections such as "Remaining Questions" and "Expected Results" demonstrate that the writer, even though he is two months away from the completion of his thesis, is thinking about the work in a professional manner.

Progress Report

"Stratigraphic Architecture of Deep-Ramp Carbonates: Implications for Deposition of Volcanic Ashes, Salona and Coburn Formations, Central Pennsylvania" by John Lerner

SCOPE AND PURPOSE

The Late Middle Ordovician-age Salona and Coburn formations of central Pennsylvania show cyclic patterns on a scale of tens of meters.  Little research has been done on sequence stratigraphy of deep-water mixed carbonate/siliciclastic systems, and a depositional model for this environment is necessary to understand the timing and processes of deposition. The stratigraphic position of the bentonites at the base of the larger cycles is significant because it indicates that they accumulated during a time of non-deposition in a deep water environment.

To date, I have described five lithofacies present in the Salona and Coburn formations. Two lithofacies are interpreted as storm deposits and make up the limestone component of the thinly-bedded couplets. Some trends were observed in the raw data; however, because of the "noisy" nature of the data, a plot of the five-point moving average of bed thickness was created to define the cycles better.

ADDITIONAL WORK

Two key tasks are to be completed in the coming weeks. With the results of these tests and the field observations, I will create a model for deposition of a deep-ramp mixed carbonate/siliciclastic system in a foreland basin environment. The model will include depositional processes, stratigraphic architecture, and tectonic setting.

REMAINING QUESTIONS

Questions remain regarding the depositional processes responsible for the featureless micrite at the base of the Salona Formation. . . . How rapid was the transition? What record (if any?) remains of the transition?  Were bentonites not deposited, or were they selectively removed at certain locations by erosive storm processes?

EXPECTED RESULTS

I expect to find that the large-scale cycles represent parasequences. Flooding surfaces are marked by bentonites and shales, with bentonites removed in some locations. If the cycles are true parasequences, the implication is that eustatic sea level changes and not tectonic influences controlled the depositional changes over the interval.

Thesis Writing and Filing

The following guidelines are only for master’s students. If you are pursuing a doctoral degree, please see the Dissertation Filing Guide .

Filing your master’s thesis at the Graduate Division is one of the final steps leading to the award of your graduate degree. Your manuscript is a scholarly presentation of the results of the research you conducted. UC Berkeley upholds the tradition that you have an obligation to make your research available to other scholars. This is done when the Graduate Division submits your manuscript to the University Library.

Your faculty committee supervises the intellectual content of your manuscript and your committee chair will guide you on the arrangement within the text and reference sections of your manuscript. Consult with your committee chair early in the preparation of your manuscript.

The specifications in the following pages were developed in consultation with University Library. These standards assure uniformity in the degree candidates’ manuscripts to be archived in the University Library, and ensure as well the widest possible dissemination of student-authored knowledge.

Research Protocols

Eligibility, fall and spring semesters, summer filing, formatting your manuscript, special page formats, organizing your manuscript, procedure for filing your thesis, permission to include previously published or co-authored material, inclusion of publishable papers or article-length essays, withholding your thesis, changes to a thesis after filing, diploma, transcript, and certificate of completion, certificate of completion, common mistakes, mixed media guidelines, definitions and standards, electronic formats and risk categories, frequently asked questions.

If your research activities involve human or animal subjects, you must follow the guidelines and obtain an approved protocol  before you begin your research.   Learn more on our website   or contact the Committee for the Protection of Human Subjects ( http://cphs.berkeley.edu/  or 642-7461) or the Animal Care and Use Committee ( http://www.acuc.berkeley.edu/  or 642-8855).

In addition to the considerations explained below, your Expected Graduation Term (EGT) must match the term for which you intend to file. EGT can be updated at any time using an eForm available in CalCentral.

To be eligible to file for your degree, you must be registered or on approved Filing Fee status for the semester in which you file. We encourage you to file your thesis as early in the semester as you can and to come in person to our office to submit your supporting documents. If you cannot come to our office, it is helpful if you have a friend bring your documents. The deadline to file your thesis in its final form is the last day of the semester for your degree to be awarded as of that semester.

Filing during the summer has a slightly different set of eligibility requirements. If you were fully registered during the immediately preceding Spring semester, and have not used Filing Fee already, you may file your thesis during the summer with no additional cost or application required. This option is available for both Plan I master’s degree students filing a thesis and Plan II students completing a capstone. Summer is defined as the period from the day after the Spring semester ends (mid-May) until the last day of the Summer Sessions (mid-August).

International students completing degree in the Summer must consult Berkeley International Office before finalizing plans, as in some cases lack of Summer enrollment could impact visa status or post-completion employment.

If you have already used Filing Fee previously, or were not registered the preceding Spring semester, you will need to register in 1.0 unit in Summer Sessions in order to file.

Theses filed during the summer will result in a summer degree conferral.

You must be advanced to candidacy, and in good standing (not lapsed), in order to file.

All manuscripts must be submitted electronically in a traditional PDF format.

• Page Size : The standard for a document’s page size is 8.5 x 11 inches. If compelling reasons exist to use a larger page size, you must contact the Graduate Division for prior approval.
• Basic manuscript text must  be a non-italic type font and at a size of 12-point or larger. Whatever typeface and size you choose for the basic text, use it consistently throughout your entire manuscript. For footnotes, figures, captions, tables, charts, and graphs, a font size of 8-point or larger is to be used.
• You may include color in your thesis, but your basic manuscript text must be black.
• For quotations, words in a foreign language, occasional emphasis, book titles, captions, and footnotes, you may use italics. A font different from that used for your basic manuscript may be used for appendices, charts, drawings, graphs, and tables.
• Pagination:   Your manuscript is composed of preliminary pages and the main body of text and references. Page numbers must be positioned either in the upper right corner, lower right corner, or the bottom center and must be at least ¾ of an inch from the edges. The placement of the page numbers in your document must be consistent throughout.

Be Careful!   If you have any pages that are rotated to a landscape orientation, the page numbers still need to be in a consistent position throughout the document (as if it were printed and bound).

• Do not count or number the title page or the copyright page. All other pages must have numbers. DO NOT SKIP PAGE ” 1 “.
• The remaining preliminary pages may include a table of contents, a dedication, a list of figures, tables, symbols, illustrations, or photographs, a preface, your introduction, acknowledgments, and curriculum vitae. You must number these preliminary pages using   lower case Roman numerals  beginning with the number “i” and continue in sequence to the end of the preliminary pages (i, ii, iii, iv, v, etc.).
• An abstract is optional, but if you chose to include one, your abstract must have  Arabic numeral  page numbers. Start numbering your abstract with the number “1” and continue in sequence (1, 2, 3, etc.)
• The main body of your text and your references also use Arabic numerals. Start the numbering of the main body with the number “1” and continue in sequence (1, 2, 3, etc.), numbering consecutively throughout the rest of the text, including illustrative materials, bibliography, and appendices.

Yes! The first page of your abstract and the first page of your main text both start with ‘1’

• Margins:   For the manuscript material, including headers, footers, tables, illustrations, and photographs, all margins must be at least 1 inch from the edges of the paper. Page numbers must be ¾ of an inch from the edge.
• Spacing:  Your manuscript must be single-spaced throughout, including the abstract, dedication, acknowledgments, and introduction.
• Tables, charts, and graphs   may be presented horizontally or vertically and must fit within the required margins. Labels or symbols are preferred rather than colors for identifying lines on a graph.

You may choose to reduce the size of a page to fit within the required margins, but be sure that the resulting page is clear and legible.

• Guidelines for Mixed Media:   please see Appendix B for details.

Certain pages need to be formatted in a very specific way. Links are included here for examples of these pages.

Do not deviate from the wording and spacing in the examples, except for details applicable to you (e.g. name, major, committee, etc.)

• As noted in the above section on pagination, the abstract is optional but if included must be numbered  separately  with arabic numerals starting with ‘1’
• IMPORTANT: A physical signature page should no longer be included with your thesis. Approvals by your committee members will be provided electronically using an eForm.
• The title page does not contain page numbers.
• Do not bold any text on your title page.
• The yellow bubbles in the sample are included for explanatory purposes only. Do not include them in your submission.
• If you are receiving a joint degree, it must be listed on your title page ( Click here for sample with joint degree )

The proper organization and page order for your manuscript is as follows:

• Copyright page or a blank page
• Dedication page
• Table of contents
• List of figures, list of tables, list of symbols
• Preface or introduction
• Acknowledgements
• Curriculum Vitae
• References or Bibliography

After you have written your thesis, formatted it correctly, assembled the pages into the correct organization, and obtained verbal approval from all members of your committee, you are ready to file it with UC Berkeley’s Graduate Division.

Step 1:  Convert your thesis to a standard PDF file.

Step 2: Log into your CalCentral account. Under Student Resources in your Dashboard find Submit a Form and choose Final Signature Submission .

Step 3:  Complete the eForm in its entirety and hit submit once all  required documents are submitted:

• Attach the PDF of your thesis and
• Attach a copy of the approval letter for your study protocol from the Committee for Protection of Human Subjects, or the Animal Care and Use Committee if your research involved human or animal subjects. 

(Step 4): Congratulations you’re done! The traditional lollipop will be mailed to you following the end of the semester. Please be sure to update your mailing addresses (especially the diploma mailing address).

Important Notes: 

• DO NOT SUBMIT A DRAFT. Once your thesis has been submitted, you will not be allowed to make changes. Be sure that it is in its final form!
• Check your email regularly. Should revisions be necessary the eForm will be “recycled” to you and you will be notified via email. To resubmit your thesis, go back to Student Resources in your CalCentral account find Manage Your Forms and select Update Pending Forms . Here you can search for your submitted Final Signature form and make necessary updates and/or attach your revised thesis.
• After your thesis has been approved by Graduate Division, it will be routed to the listed committee members for electronic approval. Once all members have provided approval you will be notified.
• The review of your thesis may take up to four business days.

Important note for students in a Concurrent Degree Program (e.g. Landscape Architecture & City Planning):

• If you are filing a thesis to satisfy both master’s degrees, do not submit two eForms. Please select one plan only on the eForm and the Graduate Division will update your record accordingly.

If you plan use of your own previously published and/or co-authored material in your manuscript, your committee chair must attest that the resulting thesis represents an original contribution of ideas to the field, even if previously published co – authored articles are included, and that major contributors of those articles have been informed.

Previously published material must be incorporated into a larger argument that binds together the whole thesis. The common thread linking various parts of the research, represented by individual papers incorporated in the thesis, must be made explicit, and you must join the papers into a coherent unit. You are required to prepare introductory, transitional, and concluding sections. Previously published material must be acknowledged appropriately, as established for your discipline or as requested in the original publication agreement (e.g. through a note in acknowledgments, a footnote, or the like).

If co-authored material is to be incorporated (whether published or unpublished), all major contributors should be informed of the inclusion in addition to being appropriately credited in the thesis according to the norms of the field.

If you are incorporating co-authored material in your thesis, it is your responsibility to inform major contributors. This documentation need not be submitted to the Graduate Division. The eform used by your committee chair to sign off on your thesis will automatically include text indicating that by signing off they attest to the appropriateness and approval for inclusion of previously published and/or co-authored materials. No addition information or text needs to be added.

Publishable papers and article-length essays arising from your research project are acceptable only if you incorporate that text into a larger argument that binds together the whole dissertation or thesis. Include introductory, transitional, and concluding sections with the papers or essays.

Occasionally, there are unusual circumstances in which you prefer that your thesis not be published immediately.  Such circumstances may include the disclosure of patentable rights in the work before a patent can be granted, similar disclosures detrimental to the rights of the author, or disclosures of facts about persons or institutions before professional ethics would permit.

The Dean of the Graduate Division may permit the thesis to be held without shelving for a specified and limited period of time beyond the default, under substantiated circumstances of the kind indicated and with the endorsement of and an explanatory letter from the chair of the thesis committee.  If you need to request that your manuscript be withheld, please consult with the chair of your committee, and have him or her submit a letter requesting this well before you file for your degree. The memo should be addressed to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.

Changes are normally not allowed after a manuscript has been filed.  In exceptional circumstances, changes may be requested by having the chair of your thesis committee submit a memo to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.  The memo must describe in detail the specific changes requested and must justify the reason for the request.  If the request is approved, the changes must be made prior to the official awarding of the degree.  Once your degree has been awarded, you may not make changes to the manuscript.

After your thesis is accepted by Graduate Services: Degrees, it is held here until the official awarding of the degree by the Academic Senate has occurred.  This occurs approximately two months after the end of the term.  After the degree has officially been awarded, the manuscripts are shipped to the University Library.

Posting the Degree to Your Transcript

Your degree will be posted to your transcript approximately 3 months after the conferral date of your degree.  You can order a transcript from the Office of the Registrar (https://registrar.berkeley.edu/academic-records/transcripts-diplomas/).

Diploma Your diploma will be available from the Office of the Registrar approximately 4 months after the conferral date of your degree.  For more information on obtaining your diploma, visit the Registrar’s website .  You can obtain your diploma in person at the Office of the Registrar, 120 Sproul Hall, or submit a form to have it mailed to you. Unclaimed diplomas are retained for a period of five (5) years only, after which they are destroyed.

If you require evidence that you have completed your degree requirements prior to the degree being posted to your transcript, request a “ Certificate of Degree Completion “.

Please note that we will not issue a Certificate of Completion after the degree has been posted to your transcript.

• The most common mistake is following a fellow (or previous) student’s example. Read the current guidelines carefully!
• An incorrect committee — the committee listed on your title page must match your currently approved committee. If you have made any changes to your committee since Advancement to Candidacy, you must request an official change from the Graduate Division. Consult your departmental adviser for details.
• Do not use a different name than that which appears in the system (i.e. the name on your transcript and Cal Central Profile). Students are allowed to use a Lived Name, which can be updated by self-service in CalCentral.
• Page numbers — Read the section on pagination carefully. Many students do not paginate their document correctly.
• Page rotation — some pages may be rotated to a landscape orientation. However, page numbers must appear in the same place throughout the document (as if it were bound like a book).
• Do not include the signature/approval page in your electronic thesis. Signatures will be provided electronically using the eForm.
• Do not include previous degrees on your title page.

In May, 2005, the Graduate Council established new guidelines for the inclusion of mixed media content in theses.  It was considered crucial that the guidelines allow theses s to remain as accessible as possible and for the longest period possible while balancing the extraordinary academic potential of these new technologies.

The thesis has three components: a core thesis, essential supporting material, and non-essential supplementary material.

Core Thesis.   The core thesis must be a self-contained, narrative description of the argument, methods, and evidence used in the thesis project.  Despite the ability to present evidence more directly and with greater sophistication using mixed media, the core thesis must provide an accessible textual description of the whole project.

The core thesis must stand alone and be printable on paper, meeting the formatting requirements described in this document. The electronic version of the thesis must be provided in the most stable and universal format available—currently Portable Document Format (PDF) for textual materials. These files may also include embedded visual images in TIFF (.tif) or JPEG (.jpg) format.

Essential Supporting Material.   Essential supporting material is defined as mixed media content that cannot be integrated into the core thesis, i.e., material that cannot be adequately expressed as text.  Your faculty committee is responsible for deciding whether this material is essential to the thesis.  Essential supporting material does  not  include the actual project data.  Supporting material is essential if it is necessary for the actual argument of the thesis, and cannot be integrated into a traditional textual narrative.

Essential supporting material  must  be submitted in the most stable and least risky format consistent with its representation (see below), so as to allow the widest accessibility and greatest chance of preservation into the future.

Non-essential Supplementary Material.   Supplementary material includes any supporting content that is useful for understanding the thesis, but is not essential to the argument. This might include, for example, electronic files of the works analyzed in the thesis (films, musical works, etc.) or additional support for the argument (simulations, samples of experimental situations, etc.).

Supplementary material is to be submitted in the most stable and most accessible format, depending on the relative importance of the material (see below). Clearly label the CD, DVD, audiotape, or videotape with your name, major, thesis title, and information on the contents. Only one copy is required to be filed with your thesis.  A second copy should be left with your department.

Note . ProQuest and the Library will require any necessary 3rd party software licenses and reprint permission letters for any copyrighted materials included in these electronic files.

The following is a list of file formats in descending order of stability and accessibility. This list is provisional, and will be updated as technologies change. Faculty and students should refer to the Graduate Division website for current information on formats and risk categories.

Category A:

• TIFF (.tif) image files
• WAV (.wav) audio files

Category B:

• JPEG, JPEG 2000 (.jpg) image files
• GIF (.gif) image files

Category C:

• device independent audio files (e.g., AIFF, MIDI, SND, MP3, WMA, QTA)
• note-based digital music composition files (e.g., XMA, SMF, RMID)

Category D:

• other device independent video formats (e.g., QuickTime, AVI, WMV)
• encoded animations (e.g., FLA or SWF Macromedia Flash, SVG)

For detailed guidelines on the use of these media, please refer to the Library of Congress website for digital formats at  http://www.digitalpreservation.gov/formats/index.shtml .

Q1: Can I file my thesis during the summer?

A1: Yes. There are 2 ways to file during the summer:

1)     If you have never used Filing Fee before AND you were registered during the immediately preceding spring semester, you can file your thesis during the summer with no further application or payment required. Simply submit your thesis as usual and the Graduate Division staff will confirm your eligibility. If you are an international student, you must consult the Berkeley International Office for guidance as this option may have visa implications for you.

2)     If you weren’t registered in spring, you can register for at least 1.0 unit through Berkeley Summer Sessions.

Q2: If I chose that option, does it matter which session I register in during the summer session?

A2: No. You can register for any of the sessions (at least 1.0 unit). The deadline will always be the last day of the last session.

Q3: If I file during the summer, will I receive a summer degree?

A3: Yes. If you file before the last day of summer session, you will receive an August degree. If you file during the summer, remember to write “Summer” on your title page!

Q1: I’ve seen other theses from former students that were / that had  __________, should I follow that format?

A1: No. The formatting guidelines can be changed from time to time, so you should always consult the most current guidelines available on our website.

Q2: I want to make sure that my thesis follows the formatting rules. What’s the best way to do this?

A2: If you’ve read and followed the current guidelines available on our website, there shouldn’t be any problems. You are also always welcome to bring sample pages into the Graduate Degrees Office at 318 Sproul Hall to have a staff member look over your manuscript.

Q3:  Does my signature page need to be printed on some special paper?

A3: Signatures are now an eForm process. A physical signature page is no longer required.

Q1: I’m away from Berkeley. Is there any way to file my thesis remotely?

A1: Yes! The whole process is done remotely.

Q2: Can I have a friend file my thesis for me?

A2: No. You will need to CalNet authenticate in order to file.

Q3: What’s a Receipt of Filing? Do I need one?

A3: The Receipt of Filing is an official document that we produce that certifies that you have successfully filed your thesis on the specified day and that, if all other requirements are met, the date of the degree conferral.

Some students may need the receipt in order to prove to an outside agency that they have officially filed their thesis. Many students simply keep the receipt as a memento. Picking up your receipt is not required.

Q4: What’s the difference between a Receipt of Filing and a Certificate of Completion?

A4: A Receipt of Filing is automatically produced for all students upon successful filing of their thesis. However, it only certifies that the thesis has been accepted. The Certificate of Degree Completion  must be requested. It will state that all requirements  have   been met and notes the date that the degree will be conferred. This is a useful document for students who file early in the semester and need some verification of their degree in advance of its conferral (note: degrees are only conferred twice each year).

Q5: How to I know if I’m eligible for a Certificate of Completion?

A5: In order to be eligible to receive a Certificate of Completion, you must:

1) Successfully file your thesis

2) Have a completed (satisfied) Academic Progress Report. Your department can assist you with this if you have questions.

3) Pay all of your registration fees. If you have a balance on your account, we may be unable to provide a Certificate of Completion.

Q6: I’m supposed to submit my approval letter for research with human subjects or vertebrate animals, but it turns out my research didn’t use this after all. What should I do?

A6: If you’re research protocol has changed since you advanced to candidacy for your degree, you’ll need to ask you thesis chair to write a letter to the Graduate Division explaining the change. It would be best to submit this in advance of filing.

Q7: My thesis uses copyrighted or previously published material. How to I get approval?

A7: The policy on this has recently changed. There is no need to for specific approval to be requested.

Q9: I found a typo in my thesis that has already been accepted! What do I do?

A9: Once a thesis has been submitted and accepted, no further changes will be permitted. Proofread your document carefully. Do not submit a draft. In extreme circumstances, your thesis chair may write a letter to the Graduate Division requesting additional changes to be made.

Q10: Oh no! A serious emergency has caused me to miss the filing deadline! What do I do? Are extensions ever granted?

A10: In general, no. In exceptional circumstances, the Head Graduate Advisor for your program may write to the Graduate Division requesting an extension. Requests of this type are considered on a case by case basis and, if granted, may allow you to file after the deadline. However, even if such an exception is granted you will receive the degree for the subsequent term. Your first step is to consult with your department if an emergency arises.

Writing a progress/status report

By michael ernst, january, 2010.

Writing a weekly report about your research progress can make your research more successful, less frustrating, and more visible to others, among other benefits.

One good format is to write your report in four parts:

• Quote the previous week's plan. This helps you determine whether you accomplished your goals.
• State this week's progress. This can include information such as: what you have accomplished, what you learned, what difficulties you overcame, what difficulties are still blocking you, your new ideas for research directions or projects, and the like.
• Give the next week's plan. A good format is a bulleted list, so we can see what you accomplished or did not. Try to make each goal measurable: there should be no ambiguity as to whether you were able to finish it. It's good to include longer-term goals as well.
• Give an agenda for the meeting. Some people like to send this as a separate message, which is fine.

The report need not be onerous. It can be a few paragraphs or a page, so it shouldn't take you long to write. Minimize details that are not relevant to your audience, such as classwork and the like, in order to keep the report focused; you will spend less time writing it, and make it more likely to be read.

Writing the progress report has many benefits.

Writing the report will make you more productive, because it will force you to think about your work in a manner concretely enough to write down. Any time that you spend organizing your thoughts will more than pay itself back in better understanding and improved productivity. When a project is complete, it is all too easy to forget some of your contributions. You can look back over your progress reports to remember what was difficult, and to think about how to work more productively in the future. You may be able to re-use some of the text when writing up your results.

Writing the report will make your meetings more productive. When you have a weekly research meeting, the report should be sent 24 hours in advance, to help everyone prepare. (Two hours is not an acceptable alternative: it does not let everyone — both you and others — mull over the ideas.) Don't delay your report because you want to wait until you have better results to report. Instead, send the report on schedule, and if you get more results in the next 24 hours, you can discuss those at the meeting.

Writing the report will give you feedback from a new point of view. The report enables others outside your research project to know what you are doing. Those people may respond with ideas or suggestions, which can help get you unstuck or give you additional avenues to explore. It also keeps you on their radar screen and reminds them of your work, which a good thing if you don't meet with them frequently. (For PhD students, a periodic report to the members of your thesis committee can pay big dividends.)

Writing the report helps explain (to yourself especially, but also to others) how you spent your time — even if there isn't as much progress as you would have preferred, you can see that you did work hard, and how to be more efficient or effective in the future.

If your meetings are more frequent than weekly, then the progress report should also be more frequent. If your meetings are less frequent, it's a good idea to still send a progress report each week.

Important tip: Throughout the day, maintain a log of what you have done. This can be a simple text file. You can update it when you start and end a task, or at regular intervals throughout the day. It takes only a moment to maintain the log, and it makes writing the report easy. By contrast, without a log you might forget what you have done during the week, and writing the report could take a long time.

Back to Advice compiled by Michael Ernst .

Computer Science & Engineering

Plan I: Thesis

M.S. Plan I - Thesis  

M.S. Plan II- Comprehensive Exam, Standard Option  

Plan I: Thesis 

Computer science or computer engineering, breadth   (12 units).

• Computer Science majors must take one course from  each of the three breadth areas: Theory, Systems, and Applications.
• Computer Engineering majors must take two courses from the Systems area AND one course from either Theory or Applications.
• Courses must be taken for a letter grade and completed with a grade of B- or higher.

DEPTH  (12 units)

• Computer Science majors must take three courses (12 units) from one depth area on this list.
• Computer Engineering majors must take three courses (12 units) from the Computer Engineering depth area only.
• Courses must be taken for a letter grade.
• CSE 203B-  Convex Optimization (*students that completed ECE273 or Math 245B will not be eligible to enroll in CSE 203B or count the course )
• CSE 234 -  Data Systems for Machine Learning
• CSE 250A  - AI: Probabilistic Reasoning and Learning
• CSE 251A - AI: Learning Algorithms
• CSE 251B - Deep Learning
• CSE 251C  -Machine Learning Theory
• CSE 251U (formerly CSE 291)  - Unsupervised Learning
• CSE 252D   - Advanced Computer Vision (Prof. Manmohan Chandraker's Section Only)
• CSE 254  - Statistical Learning
• CSE 255 -  Data Mining  and Analytics
• CSE 256  - Statistical Natural Language Processing
• CSE 257 - Search and Optimization
• CSE 258  - Recommender Systems and Web Mining
• CSE 275  - Deep Learning for 3D data (recently renumbered from CSE 291)
• CSE 291 - Advanced Data-Driven Text Mining
• CSE 291 - Structured Prediction for Natural Language Processing 
• CSE 291 - Deep Generative Models
• CSE 291 - Generative AI
• CSE 291 - Machine Learning for Robotics
• COGS 225  - Image Recognition (w/ Z. Tu)
• ECE 273  - Convex Optimization and Applications
• CSE 231  - Advanced Compiler Design
• CSE 237A  - Introduction to Embedded Computing
• CSE 237B  - Software for Embedded Systems
• CSE 237C  - Validation and Testing of Embedded Systems
• CSE 237D  - Design Automation and Prototyping for Embedded Systems
• CSE 240A  - Principles of Computer Architecture
• CSE 240B  - Parallel Computer Architecture
• CSE 240C  - Advanced Microarchitecture
• CSE 240D  - Application Specific Processors
• CSE 241A /ECE 260B   - VLSI Integrated Circuits & Systems Design
• CSE 243A  - Introduction to Synthesis Methodologies in VLSI CAD
• CSE 244A  - VLSI Test
• CSE 245  - Computer Aided Circuit Simulation and Verification  
• CSE 248  - Algorithmic and Optimization Foundations for VLSI CAD
• CSE 260  - Parallel Computation 
• CSE 291  - Memory/storage technologies and applications
• CSE 291  - Topics in Embedded Computing and Communication
• ECE 260A  - VLSI Digital System Algorithms & Architectures
• ECE 260C  - VLSI Advanced Topics
• ECE 284  - Special Topics in Computer Engineering 
• CSE 207B  - Applied Cryptography 
• CSE 221 - Operating Systems
• CSE 222A - Computer Communication Networks
• CSE 223B - Distributed Computing and Systems
• CSE 224 - Graduate Networked Systems
• CSE 227 - Computer Security 
• CSE 234 -  Data Systems for Machine Learning
• CSE 260 - Parallel Computation 
• CSE 262 - System Support for Applications of Parallel Computation 
• CSE 291  - Adv. Analytics & ML Systems
• CSE 291  - Adv. Topics in Classical Operating Systems
• CSE 291 - Blockchain
• CSE 291  - Cloud Computing
• CSE 291  - Cloud Application Dependability
• CSE 291  - Distributed Systems
• CSE 291 - Data Center Dependability
• CSE 291 - Internet Data Science for Cybersecurity
• CSE 291 -    Language Based Security
• CSE 291  - Operating Systems in Datacenters 
• CSE 291 - Quantum Computing System
• CSE 291  - Storage Systems
• CSE 291 -  Virtualization
• CSE 291-  Wireless and Communication/Internet of Things   
• CSE 232  - Principles of Database Systems
• CSE 232B  - Database System Implementation 
• CSE 233  - Database Theory
• CSE 234  -  Data Systems for Machine Learning
• CSE 291  - Management of Large-Scale Graph Data
• CSE 291 : Advanced Topic: Data Models in Big Data Era 
• CSE 163 - Advanced Comp Graphics
• CSE 168 -Cmp Graphics II Rendering
• CSE 252A - Computer Vision I
• CSE 252B - Computer Vision II
• CSE 252C - Selected Topics in Vision and Learning
• CSE 252D - Advanced Computer Vision
• CSE 270  - Discrete Differential Geometry
• CSE 272 - Advanced Image Synthesis
• CSE 273  - Computational Photography
• CSE 274 - Selected Topics in Graphics
• CSE 275  - Deep Learning for 3D data 
• CSE 291 -   Advances in 3D Reconstruction
• CSE 291 - Deep Learning for Sequences
• CSE 291 - Domain Adaptation in Computer Vision
• CSE 291 - Physical Simulation 
• COGS 260  - Image Recognition
• CSE 165 - VR User Interaction and Technology
• CSE 170/COGS 120  - Interaction Design
• CSE 210 - Principles of Software Engineering
• CSE 216/COGS 230  -  Topics in HCI
• CSE 217  - Human-Centered Computing for Health (HC4H)
• CSE 218  - Advanced Topics in Software Engineering
• CSE 276B - Human Robot Interaction
• CSE 276D - Healthcare Robotics
• CSE 291 - Anti-Social Computing (Vaccaro)
• CSE 291 - Critical Anaylsis and Computing (Pannuto)
• CSE 291 - Design and Deployment of Internet of Things Devices
• CSE 291  - Introduction to Computing Education Research
• CSE 291 - Programmers are People Too (Coblenz)
• CSE 291 -   Security, Privacy, and User Experience 
• CSE 291  - Towards Human-Centered Al
• CSE 291 - Usable Security and Privacy
• COGS 220  - Information Visualization 
• COGS 231 - (Design Seminar) Human Centered Programming (must be 4 units)
• COGS 234 (previously COGS 260) -  Foundations for Future User Interfaces
• COGS 260  - Crowdsourcing 
• DSC 291 - Privacy-sensitive Data Systems
• DSGN 201 - Design and Complex Sociotechnical Systems 
• ECE 284 : Mobile Health Device Design

EXCEPTIONS for Students that entered in fall 2022 or earlier ONLY:  CSE 291 - Social Computing  (Vaccaro),  CSE 291 -   HCI for Health,  CSE 250A  - AI: Probabilistic Reasoning and Learning

• CSE 210 - Principles of Software Engineering
• CSE 211 - Software Testing and Analysis
• CSE 218 - Advanced Topics in Software Engineering 
• CSE 230 - Principles of Programming Languages
• CSE 231 - Compiler Construction (formerly Advanced Compiler Design)
• CSE 291 -  Program Synthesis
• CSE 291 - Programmers are People Too (Coblenz)
• CSE 280A  - Algorithms in Computational Biology
• CSE 282  - Bioinformatics II: Sequence and Structure Analysis - Methods and Applications
• CSE 283  - Bioinformatics III: Functional Genomics
• CSE 284 - Personal Genomics 
• MATH 283  - Statistical Methods in Bioinformatics
• CSE 200  - Computability and Complexity
• CSE 201A  - Advanced Complexity
• CSE 202  - Algorithm Design and Analysis
• CSE 203A  - Advanced Algorithms
• CSE 203B - Convex Optimization Formulations and Algorithms
• CSE 205A  - Logic in Computer Science
• CSE 206A  - Lattice Algorithms and Applications
• CSE 207A  - Modern Cryptography 
• CSE 208  - Advanced Cryptography 
• CSE 291  - Communication Complexity
• CSE 291 - Quantum Complexity Theory
• CSE 291 - Semidefinite Programming & Approximation Algorithms
• CSE 291  -Topics in Advanced Cryptography

Exceptions for students that entered in fall 2021 or earlier:  CSE 207B  -  Applied Cryptography 

• CSE 276A  Introduction to Robotics

Select Two Courses from the following:

• CSE 276B  Human-Robot Interaction
• CSE 276C  Mathematics for Robotics
• CSE 276D  Healthcare Robotics 
• CSE 276E Robotic System Design and Implementation
• CSE 276F  Machine Learning for Robotics
• CSE 251A   AI: Learning Algorithms
• CSE 252B  Computer Vision II

ELECTIVES AND RESEARCH  (16 Units)

• A minimum of 8 and maximum of 12 units of CSE 298 (Independent Research) is required for the Thesis plan. 
• Courses must be completed for a letter grade, except the CSE 298 research units that are taken on a Satisfactory/Unsatisfactory basis..
• The remaining units are chosen from graduate courses in CSE, ECE and Mathematics, or from other departments as approved, per the ELECTIVES EXCEPTION LIST .
• A  Maximum of ONE undergraduate CSE upper-division course from approved ELECTIVES EXCEPTION LIST   is permitted towards Electives.
• Note, Graduate/Undergraduate Course Restriction policies below. In addition, seats are not guaranteed for approved list of CSE undergraduate course . Undergraduate students receive priority seating. Please direct questions regarding exception list to [email protected]
• These requirements are the same for both Computer Science and Computer Engineering majors.
• Seminar and teaching units may not count toward the Electives and Research requirement, although both are encouraged.

Graduate/Undergraduate Course Restrictions

• MS Students who completed one of the following six undergraduate versions of the course at UCSD are not allowed to enroll or count the graduate version of the course. For example, if a student completes CSE 130 at UCSD, they may not take CSE 230 for credit toward their MS degree.
• MS students may not attempt to take both the undergraduate and graduate version of these six courses for degree credit.  In order words, only one of these two courses may count toward the MS degree (if eligible under current breadth, depth, or electives).

CAPSTONE:  THESIS 

A thesis based on the student’s research must be written and subsequently reviewed by the student's MS thesis committee.  It is then submitted as described in the general university requirements.  The MS committee, appointed by the dean of Graduate Studies, consists of three faculty members, with at least two members from with the CSE department.

CSE 298 POLICIES

• CSE 298 is for thesis plan students with a confirmed thesis chair/advisor
• A minimum of 8 and maximum of 12 units of CSE 298 (Independent Research) is required for the Thesis plan
• CSE 298 is 4 units per quarter. If additional units are desired, a request for an exception can be sent by the thesis advisor/chair(s) via email to the CSE MS advisors.

MS Thesis Progress Report

• Student:  Thesis Progress Report Form For STUDENTS
• Thesis Chair or Co-Chair:  Thesis Progress Report form For THESIS ADVISOR

CSE M.S. Thesis - Planning Ahead Checklist

• Check Thesis Advisor Eligibility - email [email protected]
• Meet with Thesis advisor to understanding expectations and to be on the same page in terms of goals and completing all of the thesis requirements by the final graduating quarter
• Thesis Manual:   Thesis Formatting Manual
• For additional Formatting Resources:  Template page
• Meet with an MS academic advisor to plan ahead and understand the timeline and thesis submission requirements
• Establish Thesis Committee: With the guidance of your thesis advisor, establish thesis committee at least two quarters in advance of the final quarter. 
• Three committee members (which include the thesis chair) are required. All members must be eligible to serve on the committee (please email cse-ms-advisors with proposed faculty in advance to confirm and submit official committee to GEPA). Majority of the committee must be CSE eligible faculty (two of the three members. If thesis chair is not from CSE, CSE faculty co-chair will be required.
• Complete MS Candidacy/Degree Filing form (announced quarterly)
• Attend GEPA Thesis Formatting and Submission Session (announced quarterly)
• Student:  Thesis Progress Report Form For STUDENTS  (required)
• Thesis Chair or Co-Chair:  Thesis Progress Report form For THESIS ADVISOR  (required)
• Consult with MS Staff regarding timeline during final quarter for routing to committee thesis final report from (ahead of the final document review submission).
• REQUIRED: By week 1, schedule ahead both the preliminary appt with GEPA and final document review  ( https://gradforms.ucsd.edu/calendar/ )
• Note, for preliminary appt: For the preliminary appointment, a complete draft should be ready for GEPA to check the formatting. 
• The final review appointment should be scheduled for date that  after the official committee approval and before Friday of finals week.
• Committee Signatures and Docusign Timeline: A final report form will be initiated by the MS Staff via docusign to your committee, please make sure to communicate with the MS team regarding the form at the beginning of the quarter to ensure that you, the MS staff, and faculty have the correct timeline and dates for routing.
• Note: Final electronic version is submitted to ETD website www.etdadmin.com prior to final appointment. 

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Progress Tracking

Graduate student progress tracking.

McGill requires annual tracking of doctoral students’ progress toward the degree. The Graduate Student Research Progress Tracking Form is to be used during face-to-face meetings between the doctoral student, supervisor, and at least one other departmental representative.  Having written agreed-upon expectations and clearly defined requirements aids in reduced times to completion and leads to fewer supervisor-supervisee misunderstandings.

Please refer to the Regulations on Graduate Student Research Progress Tracking   for the steps to be followed for doctoral students.  Units may also use the Form for Master’s students in thesis and non-thesis research programs, if this is a unit-wide practice. 

GPS Graduate Student Research Progress Tracking Form*   * This is a fillable pdf form and can be signed with digital signatures. Download the pdf from your browser (Firefox and Internet Explorer work best with digital signatures) and save it to your desktop. Open the form using Adobe Acrobat Reader and save it again after filling it in.

Unsatisfactory Progress Tracking Reports

As noted in the Regulations on Graduate Student Research Progress Tracking , “Two unsatisfactory reports (not necessarily successive) constitute unsatisfactory progress towards the degree and, if recommended by the academic unit, the student will be withdrawn from the University.”

Units must communicate with the associatedeans.gps [at] mcgill.ca (GPS Associate Deans) for approval in cases where students receive two or more unsatisfactory reports.

Progress Tracking resources:

General rationales and practical advice on progress reporting are available on the Monitoring student progress page of the Supervision: Graduate and Postdoctoral Support website. For more information about supervision, please refer to Regulations on graduate student supervision .

As you progress through your degree, you should familiarize yourself with the basic research policies and ethics guidelines of the Universities. For more information, visit our Graduate Student Research page .

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License . Graduate and Postdoctoral Studies, McGill University .

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We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

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• Thesis and projects/papers

Student research progress is evaluated at the end of each semester for every student in programs with a thesis, project or major paper, starting when the student is engaged in their research. The student’s research supervisory committee is responsible for evaluating their research progress in relation to the student’s overall research plan. Students may receive an evaluation of:

• Satisfactory Research Progress:   The student is developing their research adequately relative to the stage in their research program. There may be minor problems with progress in an overall evaluation of satisfactory progress.
• Difficulties with Research Progress:   The student has some important issue or issues that need to be addressed in order to attain reasonable progress relative to the stage in the student’s research program.
• Unsatisfactory Research Progress:   The student has some fundamental problem or problems with their research progress relative to the stage in the student’s research program.

Normally, students who are not progressing well will be given an evaluation of   Difficulties with Research Progress   as their first indication of serious lack of progress. Students with an evaluation of Difficulties with Research Progress must subsequently receive a satisfactory evaluation on their next research progress report in order to remain in clear standing.

Students with an evaluation of Difficulties with Research Progress who do not achieve a satisfactory evaluation on their next research progress report will receive an   Unsatisfactory Research Progress   evaluation. Clear and significant cases of lack of research progress may result in an Unsatisfactory Research Progress evaluation without first receiving an evaluation of Difficulties with Research Progress.

Students who receive an Unsatisfactory Research Progress evaluation will be assigned   probationary status   and remain on probation until such time as they successfully achieve a satisfactory evaluation on their research progress report. A student who receives a second Unsatisfactory Research Progress evaluation shall be   dismissed .

Instructions for completing the research progress report will be emailed to students in research-based programs near the end of every term. If you have not received the email or have questions, please contact [email protected] .

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Progress Report: How to Write, Structure, and Make Project Progress Visually Attractive

Picture this: Days or weeks into a project, your supervisor asks for a progress report.

Depending on your experience with writing progress reports, you might respond with readiness, anxiety, or confusion. Where do you begin? How do you know you’ve created a satisfactory or even amazing final report? Fear not—the expert team here at Piktochart is here to help.

In this progress reporting guide, we’ll not only give you top tips on how to write a successful report but additionally provide you with progress report templates and checklists to keep you focused on the important stuff. We begin, of course, with the all-important question anyone from a newbie to even a seasoned professional might have: “What is a progress report?”

Table of contents:

What is a progress report, why is a progress report important.

• How to write a progress report
• How to structure a progress report
• Free progress report templates you can edit right away

Progress report checklist

In case you prefer watching over reading, feel free to check out the video summary of this blog post:

A progress report is exactly what it sounds like—a document using simple and straightforward language that explains in detail what has been achieved and what else is needed for project completion. Essentially this document is a status update before the final report, outlining tasks completed by a team member, project manager, or team, along with what else needs to be done.

W hether you need to provide daily progress reports or even quarterly progress reports, this asset outlines the activities you’ve carried out, the tasks you’ve completed, and the milestones you’ve reached vis-à-vis your project plan .

Depending on the scope and complexity of the project, you might need to give a progress report weekly or monthly or for every 25% project milestone.

In terms of audience, a progress report is typically written for a supervisor, colleague, or client. Progress reports can be written from the perspective of one person as well as an entire team or department.

Throughout your career, you’re likely to be creating more reports than you can count (challenge for you: count them and find how many resources you’re using!).

Perhaps you find yourself spending more time crunching data and plugging numbers into graphs than actually working.

Reports don’t have to be as time-consuming as they often are. Progress report templates are time-savers! Get your free Piktochart account so you can follow along as we share more templates below.

We also tapped into the brilliance of Kevan Lee of Buffer in this interactive content experience to help you with your progress report projects.

Dive right in here, and learn some reporting hacks from Kevan .

Sometimes it might feel like writing about your progress in detail is redundant, especially when you’ve been regularly communicating with your supervisor, teammates, and client throughout the course of the project. Like any project manager, you probably think there are more important things to work on.

But this type of professional report is actually quite useful for several reasons.

1. It gets everyone on the same page

Each person who receives a copy of the report will know what has been accomplished and what is remaining. This prevents confusion about what has been or has yet to be done. Additionally, it provides proof and data about the respective project that can be cited and sourced if and when questions arise in the future.

2. Writing progress reports facilitates collaboration

This is especially important when different teams or departments work together. Knowing what another team is prioritizing helps prevent working in silos and also reduces task redundancy. Additionally, progress reporting helps a team identify areas where it can offer help or collaborate with others.

When teams can track progress on where other teams are on the project timeline, project managers get a better idea of the current status. They can reassign resources to make sure everyone is on track to hit the deadline for the current project, which can be tricky if you’re managing remote teams .

If you’d like to learn more about how you can work together with your team on a report, sign up for a free Piktochart account and try our online report maker .

3. It improves transparency and accountability by providing a paper trail

When you submit your report, you’ve placed on record that you’ve accomplished a task or explained why your results were different than expected. Once the document has been accepted, it becomes part of the project’s official documentation.

So, just in case someone accuses you in the future of failing to accomplish a task or not reporting a problem, you can point to the progress report as proof that you did so.

On the flip side, if your project ever gets nominated for an award, you can be sure validators will come seeking documents that explain how the entire thing was accomplished.

4. It improves project evaluation and review

Next time you plan for a project, your team can examine documents, including progress reports, of previous projects to find out what was done right, what went wrong, and what can be improved.

Previous reports can shed light on systemic issues, loopholes, and other causes of delay or failure—both internal and external—that must be avoided or resolved.

5. It provides insights for future planning

When the supervisor knows what tasks have been accomplished, he or she can focus on monitoring progress toward the next stages of the project.

When a report shows that delays have occurred, the supervisor is able to investigate the problems that hindered progress and take steps to prevent them from happening again in the future.

The supervisor will also be able to adjust the project timeline if absolutely needed or instruct teams to double down.

Ultimately, all the valuable insights from the project documentation can increase the chance of success for future projects.

Here is a progress report format example:

How to write progress report s

Have you ever found yourself stuck tapping your pen or staring at a blinking cursor, unable to begin writing?

Writer’s block is not an unusual experience when creating progress reports, especially for those whose jobs typically don’t involve drafting a long document or creating a formal report.

One reason people may find it difficult to write these reports is the thought that they’re not ‘writers.’ Yet, this is simply a negative mindset.

Reports don’t require sophisticated language—in fact, the simpler, the better.

Here are some writing tips on progress reporting:

“Piktochart is my go-to tool when I’m looking for a way to summarize data that is easy for our upper management to review. Piktochart provides me with the tools to display data in a creative, visually appealing way.” – Erica Barto, Selection, Testing & Assessment Specialist at Valero Energy Corporation Create a report, presentation, infographic, or other visuals online with Piktochart. You don’t need any graphic design experience to make professional visual content. Sign up for free .

1. Think of it as a Q&A

Before you start worrying about your reporting frequency and whether you should provide monthly reports or weekly reports, take a step back and focus on the purpose of the report itself.

In essence, the reporting process comes down to Q&A; you’re answering key questions about your progress. Imagine your manager, colleagues, or client asking you their most important questions, and you’re simply providing them with answers on the project status.

For example, let’s say that you’re organizing a weekend fair with food stalls and music and that you’re put in charge of food concessions.

The project plan might require you to have secured letters of intent (LOI) from at least 10 businesses by the end of the first month.

Your progress report would then outline the companies or entrepreneurs who have sent LOIs, including a description of their businesses and plans for their food stalls. If talks are in progress with other businesses that haven’t yet sent LOIs, you can include that and explain when they’re expected to send in their letters.

On the other hand, if you haven’t met your target, you’d have to explain why but also narrate the efforts you have exerted and the expected timeline for achieving the desired results.

2 . Use simple and straightforward language

This doesn’t mean you can’t use technical jargon.

For example, if you’re in the construction business, you don’t have to avoid using terms like “tender” or “variation” or “risk management.”

But otherwise, speak plainly. Use clear and concise language.

One misconception in business writing is that complexity impresses. In truth, it only causes confusion. Fact is, being able to speak plainly about your subject indicates that you understand your subject matter inside out.

Let’s get specific. One thing that makes business documents dreary is the transformation of verbs into nouns—just like I did there.

If we had to rephrase that to keep the verb, we’d write, “transforming verbs into nouns.” It sounds simpler and gets to the point.

3 . Avoid using the passive voice where possible

Sometimes, you can’t avoid using the passive voice in formal documents that prohibit the first-person point-of-view. But when done well, it helps to make your progress reports more relatable.

Going back to the food concession example, a passive sentence would read: “Research on potential food concessionaires was carried out.”

To make that sentence active, give it an actor (which is the team in this case), as in: “The team researched on potential food concessionaires.”

4. Be specific

A study published in the Journal of Cognitive Neuroscience found that when you use concrete words, you tend to engage both the left and right parts of the brain, while the right region tends to remain unstimulated by abstract words.

While the jury is still out on exactly how word meanings are represented in the mind, we can agree that the phrase “a merry sound” doesn’t stir the imagination as much as “tinkling bells”.

“A hot day” doesn’t activate visual imagery as much as “a melting popsicle” does. When a reader’s mind is stimulated by words, it’s less likely to drift off.

Taking the previous example, “researched on potential food concessionaires” doesn’t evoke a visual image. Meanwhile, “built a list of 50 potential food concessionaires” is more concrete, especially when you add details of what food items might be sold.

5. Explain jargon if needed

This depends on who will be reading your progress reports, and if you’re using very specialized jargon that only members of your team would be familiar with.

For example, in a report written by a construction team addressed to the project manager , construction jargon could be used as the recipient obviously understands it.

6. Spell out acronyms when they first occur in the document

Don’t assume that every single person reading the report will understand all the acronyms you use without you spelling them out.

For instance, in construction work, SWMS should first be spelled out as “safe work method statement”. ‘Pre-starts’ should be spelled out as ‘pre-start checks’. So in your report, it would look like this: “safe work method statement (SWMS)”, then all subsequent references are free to just be SWMS.

7. Stick to facts

Avoid providing an opinion, unless it’s part of the project.

For instance, your task might be to analyze data and offer your interpretation and prediction. In that case, you can offer your speculation and point of view, as long as you have evidence to back you up.

8. Use graphics to supplement the text

Avoid writing down a long series of numbers in a sentence. Try using different types of graphs , tables or charts, especially when dealing with a series of numbers.

Here at Piktochart, we have many progress report templates, and the hiring progress report below is a great example.

When using graphs or charts, try out several types to determine which ones best present your data. You might use a bar graph , pie chart , line graph , or even scatter plot . When doing so, though, spend time distinguishing different data sets from the others by using labels and colors.

Don’t worry if this sounds daunting—there are plenty of software that can help you visualize data , including the most basic examples, MS Excel and Numbers for Mac.

How to structure progress report s

You may still be wondering about the exact process of how to write a progress report. Armed with all of these practical tips, how do you put the report together?

First, it depends on the type of report, as well as the intended reader. A progress report may be written daily, weekly, or monthly. It may be written for an individual or a team.

As you’ll see in the examples below, the main parts of a progress report are:

1. Introduction

This part provides an overview of the contents of the progress report. It’s best to write this after you’ve completed all the other parts of the report. That way, you’ll be able to provide an accurate summary.

Keep it short and simple. One or two paragraphs will do.

2. Accomplishments

Numbers and details are your friends, especially when writing this section of the progress report. The accomplishments you write should correspond to your goals.

What were your goals for the period covered by the report?

This could be a goal for the day, week, month, or quarter. On the other hand, it could be a team goal, too.

Be concrete when writing goals. For instance:

Avoid providing too much detailed information. The simpler this section is, the easier it is for stakeholders and the project team to see the project priorities.

4. Roadblocks

Explain what situations, if any, prevented you from achieving your goals, or may have hindered the project’s progress.

But don’t stop there. Be proactive and present an action plan and timeline for resolving the roadblocks. Include details, such as funds, materials, and human resources you may need to implement the solution.

Progress reporting templates you can edit right away

To guide you better, here are progress report template examples that are visually attractive and highly readable.

These templates are available if you sign up for a free Piktochart account . Once you log in, use any of the templates below and edit the elements and text to make it your own.

1. Daily progress report s

A daily progress report includes your goals for the day, as well as your accomplishments the previous day. It also explains challenges encountered in performing tasks and achieving goals.

Another section under the daily report is ‘lessons learned’. These need to be directly related to the day’s tasks and challenges, as well as to the previous day’s accomplishments.

2. Weekly progress report

Weekly progress reports provide a week-by-week breakdown of what has been accomplished and what tasks remain to be completed.

Just like a daily report, a weekly progress report may include challenges and lessons learned. Examples are included in the templates below.

To get a better idea of this, let’s go back to the events example:

• Many potential vendors were attending a week-long industry convention; couldn’t book meetings.
• Potential vendors didn’t read the entire email.

Lessons Learned

• Consider industry events when planning a timeline for contacting clients
• Introductory emails must be short and have readable formatting

3. Monthly progress report ing

A monthly report is necessary for projects with longer durations. The report may provide both monthly and quarterly data on project progress.

4. Team progress report s

Team progress reports provide information on both team and individual milestones and progress status. Now this one is more complicated, simply because it involves several people who may have worked on different tasks.

It’s not enough to just let one person make the report. Of course, one person can do the typing, but everyone must provide input and feedback.

One way to keep a record of different team members’ input is to keep track of edits they have made.

To do this, simply enable tracking of changes on a Word document, or on Pages for Mac users. When working on a collaborative tool like Google Docs , click the pencil icon on the top-right part of the window, and choose “Edits become suggestions” on the drop-down menu. Here’s what that looks like:

On the other hand, team members can insert comments or questions. Again, you can do this easily on a Word document, as well as on software that let you comment on shared documents, like Google Docs and Piktochart .

Here’s what it looks like in Piktochart (learn more about this feature in our guide to annotated comments for teams ):

Here’s one example of Piktochart’s many team project report templates .

One last thing… You’ve finally finished typing up your report—breathe a sigh of relief, but don’t hit ‘send’ just yet.

Go over it at least once (better to do it more than once, especially if it’s a team report). Re-read the article, edit the content as needed, then ask a teammate to proofread with a fresh pair of eyes.

Finish your progress report on time

Be more accountable and efficient with your progress reports using Piktochart’s professional-looking and editable progress report templates.

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Administration process for masters research projects (120 points only)

The processes detailed below are for students with a main supervisor in School of Medical Sciences, School of Medicine, Liggins Institute or School of Biological Sciences enrolling in:

• MSc in Physiology or Pharmacology

Before your enrolment can be approved, you will be required to have identified a thesis research topic and to have come to an agreement with an academic staff member about supervision of your thesis research.

• If you are student applying from outside of the University of Auckland, visit our supervisors' Discovery profiles to see which projects are on offer.
• If you are a returning University of Auckland Student, you can either contact an academic whose research or teaching area is of interest to you, or continue to work with the academic staff member you met through either MEDSCI 744 or MEDSCI 701.
• When you meet the supervisor, take your academic record and your CV.
• Apply for admission in the appropriate programme (minimum GPA/GPE 5).
• The student and supervisor should then prepare together a masters project proposal form (see below) and submit this to the School of Medical Sciences Masters Advisory Commitee.
• Once the project is officially approved you can enrol in the programme.
• A mid year progress report is also required to be submitted to the School of Medical Sciences Masters Advisory Committee.

Research project progress form . Size: 289.3 kB. Type: PDF .

Download this PDF file. Size: 289.3 kB .

Completed and signed forms of Masters Project Proposal and Progress Report should be submitted to:

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Further information on Project Proposals and Progress Reports please contact:

Dr Sue McGlashan Postgraduate Director, School of Medical Sciences SMS Masters Advisory Committee Email: s.mcglashan@auckland.ac.nz Phone: +64 (0) 9 923 6067

Deadlines for submission of the proposal and progress report are:

• Semester 1 enrolment : proposal due 31 January*, progress report due 30 August
• Semester 2 enrolment: proposal due 15 June*, progress report due 31 January
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* Any difficulties meeting this deadline please contact Virginia Moraes

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On or before the due date, a digital copy of the thesis or research portfolio must be emailed to fmhs_postgrad@auckland.ac.nz . Printed copies are no longer required. For a detailed guide to Masters thesis submission, please consult the Guide to Theses and Dissertations. Deadlines for submission are as follows:

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51+ SAMPLE Research Progress Report in PDF | MS Word | Google Docs | Apple Pages

Research Progress Report | MS Word | Google Docs | Apple Pages

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1. research performance progress report, 2. research internship progress report , 3. research administration progress report, 4. research center progress report format, step 1: create a cover page, step 2: make the executive summary, step 3:  define the participants of the research program, step 4:   describe the research project accomplishments, step 5: proofread, revise, and prepare the final research progress report, share this post on your network, file formats, word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates, you may also like these articles, 12+ sample construction daily report in ms word | pdf.

Introducing our comprehensive sample Construction Daily Report the cornerstone of effective project management in the construction industry. With this easy-to-use report, you'll gain valuable insights into daily activities report,…

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Faculty of Graduate Research Te Here Tāura Rangahau

Forms and templates.

Download forms relevant to Master’s progress reporting, PhD applications, candidature management, doctoral examinations, intellectual property and HRA forms.

Master’s thesis reports

• doc 144.8KB Confirmation of Masters thesis research proposal
• doc 134.2KB Masters three month (interim) progress report
• doc 139.2KB Masters eight month (final) progress report

Master's thesis recommendation of examiners

Recommendation of Master's Thesis Examiners form

Note - this form is not used to request approval of examiners for IIML, Design or Architecture students

Master’s Submission Forms

Master’s thesis and research portfolio examinations

Candidature management forms

Please note that you will need to be logged in with your staff login to access these forms. If you are having issues accessing your staff log in, try switching your browser to incognito mode. For those working off campus we recommend logging into the Staff Intranet first. If you don't know your staff login, please email [email protected] for help.

Please also be aware that it is not possible to save and return later to any of the forms, so you will need to complete and submit the form in a single session.

• Confirmation of Provisional Registration for PhD or Professional Doctorate
• Provisional to Full PhD Registration - School Research Committee
• Change of Enrolment: Master’s by Thesis to PhD or PhD to Master’s by Thesis
• Application to Enrol as a Distance Student or Undertake Research Away From the University
• Application to Change Between Full-time and Half-time Enrolment
• Request for Suspension of or Extension to Doctoral/Master's Thesis
• Change of Supervisor, School, Faculty or Programme for Thesis Students
• Notification of Withdrawal from PhD Study

Doctoral Reports

Candidature Development Plan (CDP) November 2023 Template

Candidature management

• doc 22.9KB Domestic Student guidelines for distance study
• doc 164.0KB Permission to exceed thesis word limit
• doc 194.5KB Request to withhold access to thesis
• pdf 369.2KB Sample doctoral thesis title page
• doc 21.6KB Sample master's thesis title page

Doctoral examination forms

Availability and Deposit of Thesis forms are available from the  library webpage on thesis deposit .

• Request for Approval of Examiners for Doctoral Degrees
• Doctoral Thesis Submission for Examination
• Declaration for including a publication in a thesis
• pdf 234.1KB Notes for examiners

Intellectual Property

The Intellectual Property Policy is available on our Regulations, policies and guidelines page . Within the appendices of this policy are links to the disclosure form and a template agreement document. If you have any questions about the assignment of intellectual property or the policy please email the Research Development Office .

Appointment of an Honorary Research Associate

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• Master Thesis Project / report

The Master Thesis Project is the final project in the master program. Since it is a full time project of one entire semester (30 ects), a student should preferably have completed all other courses before starting this project. Hence this project is planned in the last (fourth) semester of the master program. It can however be started in the Fall or in the Spring semester, depending on the start date of the master program (September or February).

When preparing your MSc Thesis, you may want to check the assessment form as a reference for the relevant criteria.  Further you should consider some requirements about the format of your project. All relevant information on this can be found in the Thesis Manual. This manual serves as a guideline for students and mentors.

Confidentiality

Special attention needs to be paid to possible confidentiality of the final graduation report: the report is public and will be published in the library. If the organization in which the graduation project has taken place considers that publication of the research would harm its interests, the student must write the report such that it is suitable for publication. In general, this will imply the masking of data and possibly an appendix that is kept confidential. Masking of data is only acceptable if the Word 2007 Redaction Tool is used (install via  http://redaction.codeplex.com ), otherwise confidentiality cannot be guaranteed! In any case, the report must be readable without the markings/appendix. Any changes made to the report on behalf of confidentiality must always be approved by the first supervisor! See also the this page about Internship agreements.

Directly to

Report cover templates, internship agreement, more information.

Want to know more? Contact dr.ir. Eshuis, Rik at +31 40 - 247 2391, dr.ir. Flapper, Simme Douwe at +31 40 - 247 4385,  dr.ir. Walrave, Bob at +31 40 - 247 3171  or via the contact form below.

Masters_Thesis_Saakshi_DikshitMS.pdf

This work is the first report of optically addressable spin qubits in a semi-1D material, Boron Nitride Nanotubes (BNNTs). We perform the characterization of these spin defects and utilize their properties to do omnidirectional magnetic field sensing. We transfer these BNNTs with spin defects onto an AFM cantilever and perform scanning probe magnetometry of a 2D Nickel pattern on a gold waveguide.

Gordon and Betty Moore Foundation grant 10.37807/gbmf12259 and National Science Foundation grant PHY-2110591.

Degree type.

• Master of Science
• Electrical and Computer Engineering

Campus location

• West Lafayette

Advisor/Supervisor/Committee Chair

Additional committee member 2, additional committee member 3, usage metrics.

• Quantum optics and quantum optomechanics
• Quantum technologies