email version of cover letter

How To Write An Email Cover Letter

What comes to mind when you hear "cover letter?" Are you thinking of a perfectly polished one-page document that goes in between your perfectly polished resume and contact details? While many cover letters do come in paper format, the future is digital and applications have become more and more casual which is why you may be asked to submit an email cover letter.

"What is an email cover letter and how is it different from the regular version," you ask. The truth is that there isn't any difference when it comes to content and composition. The main difference is the method of delivery.

in this guide we'll teach you:

• How to format your email cover letter
• Additional tips

Before we dive into it, make sure that your resume is up to date. Head over to our resume builder for expert help.

How to Format an Email Cover Letter

So, the hiring manager asked you to email a quick cover letter? Always stick to the one-page rule : a cover letter should be as short and as clear as possible.

The hiring manager won't read two or more pages stapled together and they surely won't read an extra long email either.

• Keep your email cover letter down to a page. 500-600 words is optimal.

Secondly, make sure that you've got no grammar or spelling mistakes. That's a rookie move.

• Double and triple check your writing.
• Use Grammarly or write your cover letter on a Microsoft Word/ Google Doc page first to check for spelling.

Format properly.

• Use consistent alignment - to the left.
• Don't put too much space between paragraphs - one line is enough.
• Make sure to indent each paragraph.

Have a clear subject line.

• Your subject line should read " FirstName LastName , Position Application"

Address the hiring manager properly.

• Begin your email cover letter with "Dear Hiring Manager" or "Dear LastName " if you know who you're talking to.

Stick to the basic principles when it comes to content.

• Include only relevant information regarding your experience.
• Refer to your resume but do not repeat it.
• Tell an engaging story.
• Share your vision about the position.
• Conclude by reiterating your interest.

If you'd like some more expert tips on cover letter content, check out 10 Elements to Include in a Cover Letter .

Include relevant keywords.

• Scan the job ad for keywords and include as many as appropriate on your cover letter.

Check everything twice and make sure you're not missing anything or attaching too much information.

• Hiring managers are busy. Only include what they ask and refrain from attaching irrelevant files or repeating information.

Email cover letters are not that different from the standard version. Make sure you format properly, address the hiring manager correctly, and keep your content tight and clear. Use the subject line to your advantage and refrain from adding irrelevant or superfluous information.

Finally, have one last look at your resume and get to applying! For expert help, head over to our resume builder .

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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

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Email Cover Letter Samples

Tips for Writing an Email Cover Letter

Attaching the letter to an email, pasting the letter into the email, how to send an email cover letter.

• More Email Cover Letter Messages
• Email Cover Letter Format Examples

When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.

Here are some more tips on how to craft a resume, as well as some samples you can use to start yours.

Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.

Though this should be a given, avoid including emojis or images of any sort.

Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs. 

You should tailor these samples not just to your own experience but also to each job you’re applying for. Pay close attention to the detail of the job description, specifically the responsibilities and requirements. Make sure your cover letter reflects how you are a good fit for these requirements.

Email Cover Letter Example

Subject : Store Manager Position - Your Name

Dear Hiring Manager,

I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.

I can offer XYZ Company:

- Over five years of retail management experience

- Ability to effectively hire, train, and manage staff

- Payroll management, scheduling, reports, and inventory control expertise

- Extensive work with visual standards and merchandising high-ticket items

In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.

My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.

Thank you for your consideration.

Paul Jones Phone Email Address

Take note of how the company requests you submit your cover letter. For example, you may be instructed to attach your cover letter along with your resume . In this case, make sure your cover letter is either a Word document or a PDF file. 

If you paste your cover letter into the body of your email, keep your text in the default font of your email provider. Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or a series of stacked, short sentences.

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to  send an email cover letter .

More Email Cover Letter Message Samples

Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).

• Email Cover Letter Sample
• Email Cover Letter Sample With Attached Resume
• Email Inquiry Letter
• Sample Cover Letter With Salary History
• Sample Cover Letter With Salary Requirements
• Sample Email Cover Letter - Part-Time Job
• Sample Email Cover Letter - Summer Job
• Sample Email Message - Volunteer Position
• Sample Formatted Email Cover Letter Message
• Job Promotion Email Cover Letter
• Job Transfer Request Email Message
• Job Transfer Request Email Message - Relocation

Email Cover Letter Formatting Examples

For more information about how to format your cover letter, check out the following links:

• Address an Email Cover Letter
• Email Cover Letter Subject Line Examples
• Email Cover Letter Salutation Examples
• Email Cover Letter Closing Examples

Email Cover Letter Templates

• Email Cover Letter Template
• Email Cover Letter Format

An email cover letter

Learn how to write a cover letter or email to respond to a job advert.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

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From : Laura Mazzanti To : David Kelly, HR Manager Subject : Application for sales manager position

Dear Mr Kelly,

I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.

I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.

I have attached my CV with more information about my background and qualifications.  

I look forward to hearing from you soon.

Best regards,

Laura Mazzanti

• Be specific in the subject line and say what job you are applying for.
• Start your email with Dear Mr/Mrs/Ms + person's surname.
• Say where you saw the advertisement.
• Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
• Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
• Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
• End by saying I look forward to hearing from you soon or I hope to hear from you soon .
• Sign off with Best regards or Best wishes .

What kind of information would you include in your CV or résumé?

Language level

My resume includes information about my personal information, work experience, skills, education, and motivation.

• Log in or register to post comments

In my resume, I include information about: 1.Personal information (Name, date of birthday(age), email,phone number...) 2.Education 3.Work experience(previous workplaces) 4.Relevant skills 5.Why I want this job

Dear Mr. Vizitue,

I am writing in response to the job post on the DSGN Jobs website for the position of graphic designer.

I have 7 years of experience in design. For the last four years, I have worked as a freelancer with numerous creative projects and different types of clients. I have experience in motion design, infographics, typography, and artificial intelligence. I possess good communication skills and am fluent in English, German, and Finnish.

I have attached my CV along with my portfolio and additional information about my background and qualifications.

I hope to hear from you soon.

Best wishes, An Andre

In my resume, I include information about my work experience, age, education, skills, and hobbies.

In my resume, I include some information such as personal information, skills, portfolios, relevant work experience, previous workplaces, reasons for leaving jobs, and some of my outstanding personality traits.

My CV includes job experiences, educational background, and skills. Those are essentials for a resume.

In my CV I include short info about me, my professional skills and my hobby with a few of jokes. It's welcome in IT)

The kind of information that we should include in a résumé: - Personal information (Name, date of birthday, email, address, phone number...etc) - Education career - Work experiences - Skills - Habits

In my opinion, would include in CV or resume , picture person ( uniform), also information personal, Education , skills and qualification.

I would include personal information, for example, name, age, phone. Of course, there will be my soft and hard skills, work experience. And a bit of smile.

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'I can't charge $20 for a Happy Meal': McDonald's franchisee responds to California's new fast-food worker wages

• A McDonald's franchisee raised prices because of California's fast-food minimum wage.
• "I can't charge $20 for a Happy Meal," the franchisee, who's worried about losing diners, told CNN.
• Restaurant owners have been looking at ways to offset the bigger pay checks.

A McDonald's franchisee said he raised menu prices in response to California's new $20 minimum wage for fast-food workers but that there's a limit to how much customers would pay.

"We have looked at price, although I can't charge $20 for a Happy Meal," Scott Rodrick, the owner of 18 McDonald's restaurants in Northern California, told CNN . "My customers' appetite to absorb menu-board prices is not unlimited."

The cost of a Happy Meal varies at locations around the US. On Uber Eats for a McDonald's in Sacramento, California, Happy Meals range from $7 for a hamburger Happy Meal to $8.60 for the six-piece Chicken McNuggets option.

Franchisees are largely able to set their own prices. Rodrick said he already raised prices at his restaurants by 5% to 7% in the past three months to prepare for the new legislation.

A McDonald's franchisee in Los Angeles County told KTLA 5 News recently that if she raised her prices enough to offset the wage increase, her food would be unaffordable.

California set its minimum wage for fast-food workers at $20 an hour on Monday, which is 25% more than the state's general minimum wage. The legislation, AB 1228, affects limited-service chains with at least 60 locations nationwide.

Related stories

The state's newly created Fast Food Council can raise the minimum wage by up to 3.5% yearly, depending on inflation.

Restaurant owners have been evaluating various measures to offset the bigger paychecks. Many, like Rodrick, said they planned to make diners pay for at least some of the wage increase.

Some restaurants are slashing labor, too, by reducing how many hours their staff work or even laying some off . But Rodrick told CNN that rather than cutting back on labor, he would expand his delivery operations and postpone major investments, like updating dining rooms and buying new grills.

"I've got to look at every option for business survivability," Rodrick told Fox News. "I've got to be aggressive in seeking labor-efficient growth. I'm going to have to explore more digital and delivery avenues. I'm going to obviously have to make, like any smaller-business owner, harder choices around big capital expenditures."

In his interview with Fox News, Rodrick emphasized the nature of franchisees as small-business owners. "Franchisees are not large, global corporations," he said.

Fast-food workers and their unions have been pushing for higher wages in the industry for years.

"We are in this fight because workers are worth more and our families deserve better than poverty wages," Angelica Hernandez, a cook trainer at McDonald's who sits on the Fast Food Council, said at a press conference on Monday. Her comments were translated from Spanish.

"Even though we are the engine of a billion-dollar industry, too many of us struggle to keep up with rent our bills and the rising cost of living," Hernandez said.

Are you a fast-food worker excited about the new minimum wage? Or a franchisee or restaurant manager worried about how it will affect your business? Email this reporter at [email protected] .

Watch: US vs India McDonald's | Food Wars

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