how to write application letter for name correction

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Application for Correction of Name, Spelling, Date of Birth, etc

Want your name to be corrected on your documents? Sample application letter for name correction in school, college, university, Bank, etc., or on the certificate, mark-sheet, passport, ID card, employment card, student card, NIC, documents, etc.

We provided many Name Correction Application samples for banks, universities, schools, etc., for multiple reasons: wrong names, wrong spellings, wrong date of birth, etc. You can choose the best as per your need from the available templates.

Email Letter for Name Correction

My name is misspelled on (my card or any other document name). Correct spellings of my name are (write your name here). Please fix it immediately so that I can avoid any trouble. I will appreciate your quick action.

Sincerely Yours,

Application for Name and Father Name Corrections

Dear Sir, I request you to please change my misspelled (name) and (father’s name) on my certificate(You can mention any other document). I am providing you with my correct (name) and (father’s name) for correction. My Name is: “(Write Your Correct Name Here)” Father Name is: “(Write Your Father’s Correct Name Here)” Mother’s Name: “(Write Your Mother’s Correct Name Here)” Date of Birth is: “(Write Your correct Date of Birth Here).” Guardian Name: “(Write Your Correct Guardian Name Here)” ( If you can, attach any document for proof. You can add the next sentence or remove it) I am attaching my (document name here) as proof. I hope you will oblige my request. Sincerely Yours, (Your Name)

How to write an Application Letter for the Correction of name Spellings in University?

The Academics office

I feel regret to inform you that the name on my University Card is misspelled. It has been misprinted as Amna Khan instead of Amina Khan . My registration number is FC33-5. I request you to correct the name spelling to avoid any inconvenience for me. I shall be thankful for your quick response.

Yours Faithfully,

Application for Correction of Name, Age, and Date of Birth

Subject : Correction of Name and Date of birth

I need correction of name spellings and date of birth on my roll number slip issued by your office. Would you please correct and issue a new roll number slip in the priority?

I received it the previous week with the above-mentioned errors. I am a student of Metric (Science) at Divisional Public School. My full name is Amina, and my Roll number is 1234. I’m sharing a copy of my B-form here for you as evidence for necessary action. The examination is going to be held after fifteen days.

I am waiting anxiously for this.

Letter for Name Correction in Bank Records

Dear Branch Manager,

This letter is to request a correction in my name. My name is “Jason Smith,” but the name of “Jansen Smith opened my account.” Otherwise, this would create hurdles in auditing my personal account and business account statements from the bank. I request this correction in my name to avoid any inconvenience.

Faithfully Yours,

Jason Smith

Application Letter for Name Correction on Birth Certificate

I am Urooj D/O Ashraf, resident of District Rawalpindi, and I requested to issue my birth certificate as required for my Visa Processing. But,  the birth certificate ( Registration: RD-675847-U) I received had the wrong name written on it. It had the name “Umama.”

I request you to please issue a certificate with my correct name, “Urooj.” As evidence, I am also enclosing a copy of my NIC for your reference. Again, I will be thankful to you.

Urooj D/O M. Ashraf

Request letter for Name Spelling Correction in Birth Certificate

Recently, I got my birth certificate from the office of Union Counsel. Unfortunately, my name on the certificate is misspelled. My correct and complete name is Sadia, but it is written on the certificate as”Sedia.” I request you to please issue a birth certificate with the correct spelling “Sadia” as soon as possible.

I need to submit my birth certificate with the admission form next week.

I am looking for a prompt response.

Thanking you,

Request Letter For Name Correction on Passport

Recently I got my passport to apply for a working visa abroad. But my name on the passport isn’t correct. My name is Ahmad Arsalan (Copy of the National ID card attached), and it is written as Arsalan Ahmad.

A copy of the submitted form with my correct name is also attached for your review. So I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Ahmad Arsalan

Application for Name Correction on Educational Certificates, Result Card

My daughter “Aman” passed the matric examination in (year) with Roll Number (Roll number here). However, her name on the result card is misspelled as Amen . Therefore, I request you to please correct this name on the ID card “Aman.” I also checked the copy of the submitted form for examination, where we mentioned her name correctly.

Now she is looking for admission to the college, but her name on the ID card and Metric Result Card is causing many issues in the admission process.

I request you to please correct her name on the Result Card and the Certificate and issue a new one. Looking for prompt action.

Application for Name Correction in School, College, and University

Dear Madam,

I am Minahil D/O Muhammad Qasim, studying BSc Engineering (Registration No. ———-) at NUST. Unfortunately, my name in the University is misspelled as “Minimal” instead of “Minahil” It is now being called everywhere in the University.

I will be thankful to you if you can announce my correct name for University students through a notice.

I request you to please correct my name in the University records and issue a notice to my department for the correction.

Yours Obediently,

Application for Name Correction in Court

Mr. James, District Court Judge, New York, USA.

It is requested that my name is Adams Smith S/O Smith Lawrence, but it has been misprinted on my O-Levels School certificate as Adam Jones by some typing Error.

Therefore, I request you kindly direct the district municipal authority to change my name on my Certificate from Adams Jones to Adams Smith. I shall be grateful to you for this.

Yours Sincerely,

Request Letter for Spelling Correction in Office Records

I am writing this to inform you that the spellings of my father’s name are incorrect in the details of the official documents. So please correct it as I could face any problem relating to it in the future. So please inform me after correcting it.

Request Letter for Name Correction in Life Insurance Policy

Dear Insurance Company,

I request you to please correct my name on my life insurance certificate. I recently came into your office and sorted out my life insurance for my whole family.

However, I was very disappointed to see that my name wrote one of the names was wrong. My name is spelled as “Carly,” but it is spelled as “Carley” on my life insurance certificate.  I hope that you can sort this out soon as I need this for some essential documents. I am looking forward to your reply.

Kind regards,

Mrs. Carly Rufus

Application to Insurance Company for Correction of Name

To The Insurance Company,

Dear Manager,

Last week I came to your insurance company and requested a new insurance account. I made sure to fill in all the details in the form correctly. On (mention date) morning, I received a confirmation mail that my insurance account is operating. However, my name mentioned in the email was not correct. Therefore, there is some misunderstanding because the rest of the details besides my name are all correct.

I request you kindly correct my name in the profile as soon as possible to avoid any future misunderstandings. For any further queries or clarification, feel free to contact me. I would be very grateful to you.

Best Regards,

Application for correction of the name of my mother in my mark sheet

To: Principal Larry McKenna Middle School Virginia, United States

I hope this letter receives you in good health. I am writing in regard to the mark sheet I received. My mother’s name is misspelled; this can cause issues when I apply to university. My mother’s name is “Lisa Kennan,” but “Liza Kenan” is written on the mark sheet. Please correct this as soon as possible, and send me a new mark sheet.

Thank you, David Bart Virginia, United States

Request Letter for Correction of My Name on my Pay Slip

To: HR Dept. iCare Diagnostics Laboratory Woodhaven, Manitoba, Canada

I am writing to inform you that I was unable to cash my recent payslip. Upon further inspection, this was due to the incorrect spelling of my name on the payslip. My name is spelled “Arthur McCaffrey”; however, it is spelled as “Arthur McCaffrey” on the payslip.

Please correct this mistake as soon as possible, and issue me a new payslip.

Arthur McCaffrey

Application to Change my Father’s Name Spelling

UK National Registry London, United Kingdom

To whom it may concern,

On many of my official documents, my legal guardian’s name, my father, is incorrect. This name mismatch can become an issue at various places, such as applying for schools or other places to confirm my identity.

My father’s name is Henry Kendrick Farmer. I request you, please correct this in the registry.

Sincerely, Jared Farmer London, United Kingdom

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24 thoughts on “Application for Correction of Name, Spelling, Date of Birth, etc”

I want to write a letter to change the name on my electricity bill

To Whom It May Concern Dear Sir or Madam, I am a resident of house number ….. and my electricity connection falls under your office (office name, area, and company). My electricity meter number (optional usually meters are detected by home address) is already installed in the name of (name of the current owner). I request you to please change this connection ownership to my name on bills and in your office records because I am the owner of this place (home, office, flat, factory, etc.) onward.

I can provide all the documents for verification needed from my side. I hope you will fulfill my request immediately because I need a bill in my name urgently.

Sincerely yours, (Your Name)

Thank you so much, whenever I got the problem…u solve my problem..thank you for help…

I am very thankful for your work, which helps me to face in different difficulties of writing applications. Thank you very much -Sabir Sangma

Request letter for claiming ration money during leave period

Your required letter is here https://semioffice.com/letters/request-letters/request-letter-to-employer-government-ngo-claiming-ration-money-allowance/

there is a mistake in my name as mother in my children ‘s obc certificate. how to write a to make it correct to tahseeldar office.

Application for name correction on the appointment order to the commissioner government of Manipur

I need letter format for add surname on office record. because in my previous Pan card my surname is hidden, which i have already rectify in income tax know my new pan card have print with my full name.

Do I need any address for letter on correction of name?

I need to send a letter to register for correction of name pls help me

I would like to correction my name in my two LIC Policy. can you sent a sample request

I don’t have any idea how to write application for missed spell… please send it on my gmail… thank you…

Sir please help me. I have a problem my father was died on 9th october 2017. I have to write for my father’s name mised spell to dead certificate

hi I need letter to correct my sur name in my 10th class board certifcate can u send it on my email adress please

hi i need letter to correction in the name of the surname i.e my husband’s name

Respected Sir This application is to request a correction in the name. My name is Sudhir Kumar Singh but due to adhar card mistake it is Sudhir Singh. So I request to change my name Sudhir Kumar Singh. My enrollment no.is 1020/25217/01060.

your required Application for correction in the name

I would like to correction my name in my shares certificate. can you sent a sample request later

I would like to correction my surname in my obc cust certificate.can you sent a sample request later.

My name is single Suliman I want to add wadood What can I do?

Dear sir, I want to write an application for change religion in my Eqama I’d. I am muslim but on my Eqama non muslim. Please tell me how I write this application. Thanks

Hi I need letter to request correct my name in certification the course

Can you send the request on this email address

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Sample Letter For Name Correction: Free & Effective

In this article, I’ll guide you step-by-step on how to write an effective letter for name correction, share a template to simplify the process, and offer personal tips from my experience.

Key Takeaways

• Purpose of the Letter: Understand the importance of a name correction letter and where it is applicable.
• Step-by-Step Guide: A detailed walkthrough on how to draft your letter, from addressing the right authority to the content specifics.
• Template Provided: A ready-to-use template to ensure you cover all essential points in your letter.
• Personal Tips: Insights from my experience to help you navigate potential hurdles.
• Engagement Invitation: I invite you to share your experiences or ask questions in the comments for a community-driven understanding.

Step 1: Identify the Authority

The first step is to identify the appropriate authority to whom the letter should be addressed. This depends on where the name correction is needed. It could be your educational institution, workplace, bank, or any government agency.

• Educational Institution: Registrar’s office or administration department.
• Workplace: Human resources or personnel records department.
• Bank: Customer service or account management department.
• Government Agency: Specific department related to the document in question (e.g., Department of Motor Vehicles for a driver’s license).

Step 2: Format Your Letter Properly

Your letter should follow a formal business letter format:

• Sender’s Address: Start with your full address.
• Date: Include the current date.
• Recipient’s Address: Address the letter to the specific person or department.
• Salutation: Use a formal greeting, such as “Dear [Name/Title].”
• Body: Clearly state the purpose of your letter, provide details of the error, and request the correction.
• Closing: A formal closing, like “Sincerely,” followed by your signature and printed name.

Step 3: Content of the Letter

Be concise yet thorough in explaining the issue and what you expect as a resolution. Here’s what to include:

• Introduction: Briefly introduce yourself and state the purpose of your letter.
• Detail the Error: Clearly describe the mistake in your name and provide the correct spelling.
• Supporting Documents: Mention any documents you are attaching for verification purposes.
• Request for Correction: Formally request the necessary correction and specify any deadlines if applicable.
• Contact Information: Provide your contact details for any follow-up.

Step 4: Attach Necessary Documentation

Always attach proof of the correct name, such as a birth certificate, passport, or other legal documents. This evidence is crucial for the processing of your request.

Step 5: Review and Send

Trending now: find out why.

Review your letter for any errors. Ensure it’s clear, professional, and free of spelling or grammatical mistakes. Then, send it through the appropriate channel, whether by mail, email, or in person.

Template for Name Correction Letter

[Your Full Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name or Title] [Company/Organization’s Name] [Department Name, if applicable] [Full Address] [City, State, Zip Code]

Dear [Recipient’s Name or Title],

I am writing to request a correction in my name recorded in your [system/database/records]. I have recently discovered that my name is incorrectly listed as [Incorrect Name] instead of [Correct Name].

For your reference, I have attached [mention the documents] that verify my correct name. I kindly request that you update your records to reflect my correct name, [Correct Name], and provide me with an updated [document/record] at your earliest convenience.

Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I appreciate your prompt attention to this matter.

Thank you for your understanding and assistance.

Sincerely, [Your Signature (if submitting a hard copy)] [Your Printed Name]

Personal Tips from My Experience

• Follow Up: Don’t hesitate to follow up if you don’t receive a response within a reasonable time frame. Persistence is key.
• Be Prepared: Have all your documents organized and ready to present when requested.
• Stay Calm: Errors happen, and staying calm and professional will help you navigate the process more smoothly.

Engage with Us

Have you ever had to correct your name on an official document? Do you have any tips or experiences to share? Or perhaps you have questions about the process? 

I invite you to leave a comment below. Let’s learn from each other’s experiences and make this journey smoother for everyone involved.

Frequently Asked Questions (FAQs)

Q: What is a “Letter for Correction of Name”?

Answer : A “Letter for Correction of Name” is a formal written request sent to an individual, organization, or institution to rectify an error or discrepancy in the way a name is recorded on official documents. It is used to request the correction of the name to reflect the accurate spelling or pronunciation.

Q: When should I write a “Letter for Correction of Name”?

Answer : You should write a “Letter for Correction of Name” whenever you discover an error in the way your name is recorded on official documents, such as a passport, driver’s license, bank account, or any other legal or administrative records. It is important to rectify such mistakes promptly to avoid any future inconveniences.

Q: How should I address the recipient in a “Letter for Correction of Name” if I am unsure about their name or position?

Answer : If you are unsure about the specific recipient’s name or position, you can use a general salutation such as “To Whom It May Concern.” However, it is always recommended to try to find out the name and position of the appropriate authority to address your letter more specifically.

Q: What supporting documents should I include with the “Letter for Correction of Name”?

Answer : When writing a “Letter for Correction of Name,” it is essential to include supporting documents that validate the correct spelling or pronunciation of your name. Examples of such documents include a birth certificate, Social Security card, marriage certificate, or any other legal document that accurately reflects your name.

Q: How should I express the importance of the name correction in the letter?

Answer : In the “Letter for Correction of Name,” it is crucial to emphasize the significance of correcting the name. You can mention the difficulties and inconveniences you may face if the error is not rectified, such as identification challenges, legal implications, or associated financial or personal inconveniences.

Q: What is the preferred method to send a “Letter for Correction of Name”?

Answer : It is advisable to send the “Letter for Correction of Name” through certified mail or another reliable method that provides proof of delivery. This ensures that the recipient receives the letter and that you have evidence of the letter being sent.

Q: Should I keep a copy of the “Letter for Correction of Name” for my records?

Answer : Yes, it is highly recommended to keep a copy of the “Letter for Correction of Name” for your records. This allows you to have documentation of the communication and serves as proof that you initiated the request for the correction of your name.

Q: How long does it typically take to receive a response to a “Letter for Correction of Name”?

Answer : The response time to a “Letter for Correction of Name” can vary depending on the recipient and the specific circumstances. It is advisable to allow a reasonable amount of time for the recipient to process and address your request. 

If you haven’t received a response within a few weeks, you may consider following up with a polite inquiry to ensure the matter is being addressed.

Q: What should I do if my “Letter for Correction of Name” is not acknowledged or acted upon?

Answer : If you do not receive any acknowledgement or action regarding your “Letter for Correction of Name,” it is recommended to follow up with a polite inquiry or contact the appropriate authority to inquire about the status of your request. It may be necessary to escalate the matter further if your initial attempts do not yield the desired results.

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15 Sample Letters of Request for Correction of Name

In today’s fast-paced business environment, ensuring the accuracy of personal information is crucial. One common issue that arises is the need for a correction of a name in various business documents.

This could be due to a variety of reasons, such as typographical errors, name changes after marriage or divorce, or discrepancies between different official documents. Whatever the reason, it is important to handle such requests professionally and efficiently.

Sample Letters of Request for Correction of Name

Writing a letter to request a name correction may seem straightforward, but it’s essential to convey your request clearly and respectfully, ensuring all necessary details are included.

Each situation may require a slightly different approach. Here, we provide 15 sample letters that can be adapted to fit various scenarios where a name correction is needed.

Sample 1: Request for Name Correction in Company Records

Dear Human Resources Manager,

I am writing to request a correction in the spelling of my name in the company’s records. Currently, my name is listed as “Jonathon Doe,” but the correct spelling is “Jonathan Doe.” This discrepancy has led to issues in communications and documentation. I have attached a copy of my government-issued identification for your reference. I kindly ask for a prompt correction in all company records and systems. Thank you for your attention to this matter.

Sincerely, Jonathan Doe

Sample 2: Correction Request for Bank Account Details

Dear Bank Manager,

I am contacting you to request a correction in my name as it appears on my bank account and associated documents. The name currently recorded is “Katherin Green,” but it should be “Katherine Green.” This error has caused complications in financial transactions. Enclosed are copies of my identification and the relevant bank statements. I appreciate your immediate attention to rectifying this issue.

Best regards, Katherine Green

Sample 3: Name Correction Request for Utility Bills

Dear Customer Service,

I am writing to request a correction in the name on my utility bills. The name on the account is currently listed as “Micheal Smith,” but the correct spelling is “Michael Smith.” This has led to confusion in billing and correspondence. Please find attached a copy of my ID for your reference. I request that all future bills and communications reflect the correct spelling of my name.

Yours faithfully, Michael Smith

Sample 4: Request for Name Update in Insurance Policy

Dear Insurance Agent,

I wish to inform you of an error in my name as listed on my insurance policy. The name is recorded as “Stephany Johnson,” but the correct name is “Stephanie Johnson.” This inaccuracy is causing issues with policy documentation. I have included a copy of my driver’s license for your verification. Please update my records at your earliest convenience.

Kind regards, Stephanie Johnson

Sample 5: Correction Request for Name on Airline Booking

Dear Customer Relations,

I recently booked a flight with your airline and noticed a mistake in the spelling of my name on the booking confirmation. The name is listed as “Brain Anderson,” whereas it should be “Brian Anderson.” This error could cause problems at the time of travel. Attached is a copy of my passport for reference. I kindly request that this correction be made promptly.

Best wishes, Brian Anderson

Sample 6: Request to Amend Name in Educational Records

Dear Registrar,

I am writing to request an amendment in my name as recorded in my educational documents. My name is incorrectly recorded as “Sara Thomson” instead of “Sarah Thompson.” This has led to complications in certification and verification processes. Enclosed are copies of my birth certificate and student ID for your reference. Please update my records accordingly.

Thank you, Sarah Thompson

Sample 7: Name Correction in Professional Certification

Dear Certification Authority,

I have recently received my professional certification from your organization and noticed that my name is misspelled. It is currently “Phillip Morris,” but the correct spelling is “Philip Morris.” As this certification is critical for my professional identity, I request an urgent correction. I have attached my identification documents for your review.

Warm regards, Philip Morris

Sample 8: Name Update Request Post-Marriage

Dear HR Department,

Following my recent marriage, I have legally changed my name and would like to request an update in all company records. My name was “Jessica Clarke,” and it has now been changed to “Jessica Robertson.” I have attached a copy of my marriage certificate and new ID for your records. Please update my name in all employment documents and systems.

Yours sincerely, Jessica Robertson

Sample 9: Correction of Name on Legal Documents

Dear Legal Advisor,

I have recently noticed an error in my name on several legal documents processed through your office. The name is listed as “Geoffery Lewis,” but it should be “Geoffrey Lewis.” This mistake could have significant legal implications. Enclosed are my legal identification documents for your reference. I request an immediate correction.

Respectfully, Geoffrey Lewis

Sample 10: Request for Name Correction on Membership Card

Dear Membership Coordinator,

I am a member of your organization and have recently received my membership card. I noticed that my name is misspelled as “Alison Turner” instead of “Allison Turner.” This error affects my ability to use the membership benefits correctly. I have enclosed a copy of my ID for your convenience. Please issue a new card with the correct spelling of my name.

Thank you for your assistance, Allison Turner

Sample 11: Name Correction Request for Conference Registration

Dear Conference Organizer,

I am registered for the upcoming conference and have noticed that my name is misspelled on the registration documents. It is currently “Steven Miller” but should be “Stephen Miller.” This inaccuracy may cause issues during the event. Please find attached a copy of my business card. I would appreciate it if you could correct this error as soon as possible.

Sincerely, Stephen Miller

Sample 12: Request to Correct Name in Subscription Services

Dear Subscription Services,

I wish to bring to your attention an error in my name as listed on my subscription account. The name is spelled “Rebbecca Wright,” whereas the correct spelling is “Rebecca Wright.” This mistake has led to confusion in account management. Attached is a copy of my credit card statement for verification. Kindly update my account details at your earliest convenience.

Best regards, Rebecca Wright

Sample 13: Correction of Name on Official Correspondence

Dear Administrative Officer,

I have been receiving official correspondence from your department with my name misspelled. It is recorded as “Nathen Brown,” but the correct spelling is “Nathan Brown.” This error could lead to misplacement of important documents. I have attached a copy of my official ID for your reference. Please ensure that my name is correctly spelled in all future communications.

Thank you for your attention to this matter, Nathan Brown

Sample 14: Request for Name Update on Credit Card

Dear Credit Card Company,

I have recently noticed that my name is incorrectly spelled on my credit card and the associated account. The name appears as “Kristen Stewart,” but it should be “Kristin Stewart.” This discrepancy has caused issues with transactions and verification. I am enclosing a copy of my identification for your records. Please correct this error and issue a new card with the right name.

Yours faithfully, Kristin Stewart

Sample 15: Name Correction in Health Records

Dear Healthcare Provider,

I am writing to request a correction in my name as it appears in my health records. The current spelling is “Anthonie Johnson,” but it should be “Anthony Johnson.” This mistake has led to confusion in appointments and medical documentation. Attached is a copy of my health insurance card for your reference. Please update my records to reflect the correct spelling.

With regards, Anthony Johnson

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Name Correction Letter Format – 25+ Samples, Writing Tips

• Letter Format
• January 25, 2024
• Application Letters , Formal Letters , Legal Letters , Request Letters

Name Correction Letter Format: In today’s world, it’s not uncommon for errors to occur when it comes to names. Whether it’s a misspelling or a misprint, it can be frustrating to have your name spelled incorrectly on important documents, such as official forms, bills, and certificates . If you find yourself in this situation, writing a name correction Request letter is an effective way to correct the mistake and ensure that your name is spelled correctly going forward .

When it comes to official documents, it is crucial to ensure that your name is spelled correctly. However, sometimes errors can occur, and your name may be misspelled. This is where a name correction letter format comes in handy. A Name Correction Letter Format is a formal document that is used to correct errors in a person’s name .

The name correction letter format is relatively straightforward, and it is essential to follow it correctly to ensure that the correction is made promptly . Here is a guide on how to write a Name Correction Letter Format:

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Name Correction Letter Format

Content in this article

Here is a step-by-step guide on how to write a name correction letter Format:

• Step 1: Address the Name Correction Letter Format Properly Begin the Application letter with the proper address and salutation. Make sure you address the letter to the person or organization responsible for the error.
• Step 2: State the purpose of the Name Correction Letter Format In the first paragraph, explain the purpose of the letter. Be clear and concise in your explanation.
• Step 3: Explain the error in the second paragraph, explain the error that was made. Be specific about the incorrect spelling of your name and provide any relevant details, such as the date and location of the error.
• Step 4: Provide the correct spelling in the third paragraph, provide the correct spelling of your name. Be sure to spell it out clearly and double-check for any errors.
• Step 5: Request correction in the fourth paragraph, request that the error be corrected. Be polite but firm in your request, and provide any necessary information, such as a copy of the relevant document.
• Step 6: Thank the recipient in the final paragraph, thank the recipient for their time and attention. Express your appreciation for their help in correcting the error.
• Step 7: Close the letter Close the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and signature.

Name Correction Letter Format – Sample Format

Below is a Sample format of Name Correction Letter Format:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Company or Organization Name] [Address] [City, State, ZIP Code]

Subject: Request for Correction of Name

Dear [Recipient’s Name],

I trust this letter finds you well. I am writing to bring to your attention a minor discrepancy in the records concerning my name. I recently noticed that there is an error in the way my name is currently listed.

Current Name: [Incorrect Name] Corrected Name: [Correct Name]

I kindly request your assistance in correcting this oversight. I have attached a copy of my identification card for verification purposes.

I understand that this may require updating various records, and I appreciate your prompt attention to this matter. If there are any specific forms or procedures I need to follow, please do let me know.

Thank you for your understanding and cooperation in resolving this matter. I look forward to seeing the necessary corrections made at your earliest convenience.

[Your Full Name] [Your Signature – if sending a hard copy]

Name Correction Letter Format – Sample Format 

Name Correction Letter Format – Example

Here’s an Example of Name Correction Letter Format:

[Sender’s Name] [Sender’s Address] [City, State ZIP Code] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State ZIP Code]

Dear Mr./Ms. [Recipient’s Last Name],

I am writing to request a correction to my name in your records. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name] on [Date] in [Document/Record Name]. I am requesting this correction to ensure that my name is accurately represented in your records.

I have attached a copy of my [Official Document] to support the correction. Please make the necessary changes to your records and notify me when the correction has been made.

Thank you for your assistance in this matter.

Sincerely, [Your Signature] [Your Printed Name]

Request letter for name correction

A request letter for name correction is a formal communication seeking correction of a name discrepancy in records. The letter includes the current and corrected names, accompanied by necessary documentation for verification.

I hope this letter finds you well. I am writing to request a correction regarding the way my name is currently listed in your records. Upon reviewing the documents, I noticed a minor discrepancy that requires your attention.

I kindly ask for your assistance in rectifying this error. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures I need to follow to complete this correction, please provide the necessary guidance. I understand that this may involve updating various records, and I appreciate your prompt attention to ensure the accuracy of my personal information.

Thank you for your understanding and cooperation in resolving this matter. I look forward to the necessary corrections being made promptly.

Request Letter for Name Correction

Formal letter for correction of name

A formal letter for the correction of a name is a written request to rectify an error in the way a name is recorded. It includes the current and corrected names, often accompanied by relevant documentation for verification.

Subject: Formal Request for Correction of Name

I trust this letter finds you in good health. I am writing to bring to your attention a discrepancy in the way my name is currently recorded in your records. After a recent review, I noticed an error that requires correction.

I kindly request your prompt attention to rectify this oversight. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures that need to be followed to complete this correction, please provide the necessary guidance. I understand that updating records may be involved, and I appreciate your assistance in ensuring the accuracy of my personal information.

Thank you for your understanding and cooperation in resolving this matter. I look forward to the necessary corrections being made at your earliest convenience.

Formal Letter for Correction of Name

Name Correction Letter Format – Template

Here’s a Template of Name Correction Letter Format:

I am writing to request a correction to my name in your system. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name] in my account information. This mistake has caused confusion and inconvenience, and I would like it to be corrected as soon as possible.

I have attached a copy of my [Official Document] to support the correction. Please make the necessary changes to your records and send me a confirmation once the correction has been made.

Thank you for your prompt attention to this matter.

Letter for correcting name in records

A letter for correcting a name in records is a formal request addressing a discrepancy in the recorded name. It typically includes the current and corrected names, along with supporting documentation for verification, aiming to ensure accuracy in official records.

[Records Department] [Company or Organization Name] [Address] [City, State, ZIP Code]

Subject: Correction of Name in Records

Dear Records Department,

I hope this letter finds you well. I am writing to bring to your attention a discrepancy in the way my name is currently listed in your records. Upon careful review, I have identified an error that requires correction.

I kindly request your prompt attention to rectify this oversight. To assist in this process, I have enclosed a copy of my identification card for verification purposes.

Thank you for your understanding and cooperation in resolving this matter. I anticipate the necessary corrections will be made in a timely manner.

Letter for Correcting Name in Records

Legal name correction letter

A legal name correction letter is a formal request seeking the correction of an error in the recorded legal name. It typically includes the current and corrected legal names, supported by legal documentation for verification, ensuring accuracy in official records.

[Your Full Legal Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Organization Name] [Address] [City, State, ZIP Code]

Subject: Legal Name Correction Request

I trust this letter finds you well. I am writing to formally request a correction to my legal name as it appears in your records. After careful review, I have identified an error that needs to be rectified.

Current Legal Name: [Incorrect Legal Name] Corrected Legal Name: [Correct Legal Name]

To support this request, I have attached legal documentation confirming the correct spelling of my name. I kindly request your prompt attention to ensure that my legal name is accurately reflected in all relevant records.

If there are specific forms or procedures that need to be followed for this correction, please provide the necessary guidance. I understand the importance of accurate legal documentation and appreciate your cooperation in resolving this matter.

Thank you for your prompt attention to this request. I anticipate the necessary corrections will be made in accordance with legal protocols.

[Your Full Legal Name] [Your Signature – if sending a hard copy]

Legal Name Correction Letter

Professional letter for name correction

A professional letter for name correction is a formal communication addressing an error in the recorded professional name. It typically includes the current and corrected professional names, along with supporting documentation, aiming to ensure accuracy in professional records.

[Your Full Name] [Your Professional Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Full Name] [Recipient’s Professional Title] [Company or Organization Name] [Company Address] [City, State, ZIP Code]

Subject: Request for Professional Name Correction

Dear [Recipient’s Full Name],

I hope this letter finds you well. I am writing to bring to your attention a minor discrepancy in the way my name is currently recorded in our professional records. After a thorough review, I have identified an error that requires correction.

Current Name: [Incorrect Professional Name] Corrected Name: [Correct Professional Name]

To facilitate this correction, I have attached supporting documentation, including my professional credentials and identification card. I kindly request your assistance in updating our records to reflect the accurate professional name.

If there are specific protocols or forms that need to be followed for this correction, please provide guidance, and I will promptly comply. I understand the importance of maintaining accurate professional records and appreciate your attention to this matter.

Thank you for your understanding and cooperation. I look forward to the prompt correction of my professional name in our records.

[Your Full Name] [Your Professional Designation] [Your Signature – if sending a hard copy]

Professional Letter for Name Correction

Email Template about Name Correction Letter Format

Here’s an Email Format for Name Correction Letter Format:

Subject: Request for Name Correction

I am writing to request a correction to my name in your records. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name]. I would appreciate it if you could update my name in your records to reflect the correct spelling.

I have attached a copy of my [Official Document] to support the correction. Please let me know if you require any additional documentation.

I understand that correcting the name may take some time, but I would be grateful if you could expedite the process as much as possible. I would like to avoid any future confusion or inconvenience that may arise from the incorrect spelling of my name.

Thank you for your prompt attention to this matter. If you have any questions, please do not hesitate to contact me.

[Your Name]

Name correction letter to company

A name correction letter to a company is a formal communication addressing an error in the recorded name. The letter includes details of the current and corrected names, often accompanied by documentation for verification, with the aim of ensuring accurate records within the company.

[Company Name] [Department or Specific Recipient, if known] [Company Address] [City, State, ZIP Code]

Subject: Request for Correction of Name in Company Records

Dear [Recipient’s Name or Company Name],

I trust this letter finds you well. I am writing to inform you about a discrepancy in the way my name is currently listed in the company records. Upon a recent review, I noticed an error that requires correction.

I kindly request your assistance in rectifying this oversight. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures that need to be followed to complete this correction, please provide the necessary guidance. I understand that updating company records may be involved, and I appreciate your prompt attention to ensure the accuracy of my personal information within the organization.

[Your Full Name] [Your Employee ID, if applicable] [Your Signature – if sending a hard copy]

Name Correction Letter to Company 

Business letter for name correction

A business letter for name correction is a formal communication addressing an error in the recorded name within a business context. It typically includes details of the current and corrected names, often supported by documentation, aiming to ensure accurate records in business databases.

[Your Company Name] [Your Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name or Department] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Correction of Name in Business Records

Dear [Recipient’s Name or Department],

I hope this letter finds you well. I am writing to bring to your attention a discrepancy in the way my name is recorded in our business records. Upon review, I have identified an error that needs correction.

I kindly request your assistance in rectifying this oversight. Enclosed is a copy of my identification card for verification purposes.

If there are specific forms or procedures required to complete this correction, please provide the necessary guidance. I understand the importance of accurate records and appreciate your prompt attention to this matter.

Thank you for your cooperation in ensuring the accuracy of my personal information within our business records.

[Your Full Name] [Your Position] [Your Contact Information]

Business Letter for Name Correction

FAQS About Name Correction Letter Format – Samples, Writing Tips

What should i include in a name correction letter format .

Name Correction Letter Format Include your current and corrected names, a brief explanation of the correction, supporting documentation, and a polite request for the necessary changes.

Is it necessary to provide supporting documentation?

While not always mandatory, attaching documentation, such as an identification card or legal documents, adds credibility to your request and assists in the verification process.

How formal should the tone of the Name Correction Letter Format be?

Name Correction Letter Format the tone should be formal and respectful. Use professional language, and avoid unnecessary details.

Are there specific phrases I should use in the Name Correction Letter Format?

Name Correction Letter Format Phrases like “I kindly request,” “I trust this matter will be addressed promptly,” and “Thank you for your cooperation” maintain a courteous and professional tone.

What if the correction involves multiple records or departments?

Clearly express the scope of the correction in your Name Correction Letter Format and inquire about the appropriate procedures to ensure the correction is implemented across all relevant records or departments.

Writing a name correction letter format may seem like a small matter, but it can have a big impact on your life. By following these steps and using the proper format, you can ensure that your Name Correction Letter Format is professional, effective, and helps you to correct any errors in your name.

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Name Correction Request Letter

• Tell them that there is an error with your name.
• Tell them the wrong name that they have on record and what the correct name is.
• Include proof of your name change e.g. a copy of your drivers license.
• If your name change is tied to a specific member/account number, make sure to reference it in the letter.
• Keep your letter concise and to the point.
• Keep your letter friendly and avoid placing blame.

• Letter Writing
• Formal Letter Writing In English
• Application For Marksheet Correction

Application for Marksheet Correction | Format and Sample Letters

There might be various instances where you had to write letters to your class teacher or the principal for multiple reasons. One among them would have been applications for marksheet correction. At times, it so happens that the marks you have received in the exam and the marks printed on your marksheet do not match. In such scenarios, all you would be asked to do is to write a letter to the class teacher, the principal or the head of the department requesting for a marksheet correction. Read through the article to learn how to write a letter to get your marksheet corrected.

Table of Contents

How to write an application for marksheet correction, application for correction of marksheet in university, application for marksheet correction, frequently asked questions on application for marksheet correction.

If you find any information mentioned incorrectly in your mark sheet, you can write a letter to the head of your institution/university informing about the same and request them to make the necessary changes. The same can be followed even if your name is spelt incorrectly or your admission/roll number is incorrect.

You would have come across other letters like apology letter , permission letter , consent letter , order letter and so on. All these letters are various types of formal letters. Similarly, the application should also be written just like you write a formal letter . It has to include the details of the sender, the date, the receiver and the body of the letter including the information that has to be correct. Make sure you do not forget to mention the correct spelling/admission number/roll number/marks.

Sample Applications for Marksheet Correction

To help you understand the format easily, here are a few sample letters. Read through the samples before you write an application to update the incorrect information with the correct ones.

329, Saheed Nagar

Bhubaneswar

1st March, 2022

The Examination Department

Utkal University

Bhubaneswar – 751007

Sub: Request to update the incorrect marks in the final semester marksheet

Respected Sir,

I, Anisha Anindita, would like to bring to your kind notice that I have received the final semester marksheet but the marks mentioned for my 2nd semester Honors paper is incorrect. I was awarded 83 marks, but it is mentioned 63 in the marksheet. It seems to be a typographical error.

I am attaching a copy of my answer sheets along with this letter for your reference. I request you to kindly update the mark sheet at the earliest so that I can go ahead with my admission procedure. I shall be highly obliged to you for the same.

Yours sincerely,

(Signature)

ANISHA ANINDITA

BA English (2019-2022)

Reg. No. 0123

Attachments:

• Copy of answer sheets with the correct marks
• Final degree marksheet

448 Saheed Nagar

The Principal

BJEM School

Kalpana Square

Bhubaneswar – 751002

Sub: Request to rectify the spelling of my name in the marksheet

I would like to bring to your kind notice that my name is incorrectly spelt in the Class 10 mark sheet. My registration number is 33008 and my roll number is 10. I have mentioned the incorrect and correct spellings below for your reference.

Incorrect name – Srinivasan Ravindra

Correct name – Srinivaasan Ravindra

I have also attached a copy of my Aadhaar card along with the letter for verification. I request you to kindly change the spelling as mentioned above and issue the mark sheet so that it would not be a problem in the future.

SRINIVAASAN RAVINDRA

• Aadhaar Card
• Class 10 mark sheet

How to write an application for marksheet correction?

In order to request your university or college/school to rectify the data which is incorrectly mentioned in your marksheet, you will have to write an application to the head of the institution or the concerned authority informing them about it. You can write the application in a professional language, following the formal letter format.

If I want to change my name in my Class 10 marksheet, what are the documents needed?

If you have changed your name and you want the same to be reflected in your Class 10 marksheet, then you can provide the affidavit/legal document to your institution or the board to make the necessary changes.

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Updating or Correcting Your Documents

We issue secure documents you may use to establish your identity and immigration status or authorization to accept employment in the United States. These documents include your personal information, such as your full legal name, date of birth, country of birth, gender, and A-Number. This page provides information on how to update and correct the information on your documents.

If you want to update or correct your U.S. passport, see the State Department’s Change or Correct a Passport webpage. If you want to update your Social Security card, see the Social Security Administration’s Make Changes to Your Record webpage. If you want to update your driver’s license or non-driver identification card, refer to your local motor vehicle authority (PDF) for more information.

If you received your document from USCIS with an error that is not your fault (for example, USCIS made a typo when issuing your notice or document), you may submit a service request to address the error (select the Typographic Error option).

Alternatively, see below for information on how to request a replacement.

There is no fee if the request for correction is due to USCIS error.

Did your personal information change, and would you like to update your USCIS-issued document? For instance, if you recently changed your name, gender, or both, you may want to update your USCIS-issued document to reflect these changes.

If you are scheduled for an interview with USCIS, you may update your information at the time of your interview.

If we send you a Request for Evidence (RFE) asking for updated information, follow the instructions in the RFE.

Otherwise, see the table below for more information on how to request a change.

Name Change

If you would like to update the name reflected on your document, you must provide sufficient evidence of your name change, such as a court order, marriage certificate, divorce decree, or other vital document record. For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Gender Change

As of March 31, 2023, you do not need to provide supporting evidence to change the gender listed on your immigration documents, with a limited exception. If you want to update your gender information on a Certificate of Naturalization or Certificate of Citizenship, you must still provide the required supporting documentation of the change, as listed in the Form N-565, Application for Replacement Naturalization/Citizenship Document instructions (PDF, 257.24 KB) . For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Information on Requesting a Change by Document Type

The table below provides information on how to request a biographic change on a specific document.

Application for Account Name Correction (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for account name correction.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Correcting an Account Name

First, find the sample template for application for account name correction below.

To, The Branch Manager, [Bank Name], [Branch Address], [City], [State], [Pin Code]

Subject: Application for Account Name Correction

Dear Sir/Madam,

I, [Your Full Name], am an account holder in your esteemed bank with the account number [Your Account Number]. Recently, I observed that my name has been incorrectly spelled in the bank records and the same error has been reflected in my passbook, cheque book and online banking profile.

The current incorrect spelling is ‘[Incorrect Name]’ whereas the correct spelling of my name is ‘[Correct Name]’. This discrepancy is causing inconvenience in my financial transactions and documentation.

I kindly request you to correct the spelling of my name in your records at the earliest. I am enclosing a self-attested photocopy of my PAN Card and Aadhaar Card for your reference and to validate the correct spelling of my name.

I apologize for any inconvenience this may have caused and I appreciate your assistance in rectifying this error as soon as possible. I trust that you will handle this matter with utmost priority.

Thank you for your understanding and support.

Yours faithfully,

[Your Full Name] [Your Contact Number] [Your Address] [Date]

Below I have listed 5 different sample applications for “application for account name correction” that you will certainly find useful for specific scenarios:

Application for Account Name Correction Due to Misspelling

To, The Branch Manager, [Bank Name], [Branch Address],

Subject: Application for Account Name Correction Due to Misspelling

Respected Sir/Madam,

I, [Your Name], an account holder of your esteemed bank, would like to bring to your attention an error in the spelling of my name as it appears in my bank account. The correct spelling of my name is [Correct Name], however, it is currently spelled as [Incorrect Name] in the bank records.

My account number is [Account Number]. I have also attached a copy of my Aadhaar card and PAN card for your reference and confirmation of my correct name spelling. I humbly request you to correct the spelling of my name in your records at the earliest.

Please let me know if you require any further documents or information from my end. I apologize for any inconvenience this may have caused and thank you for your understanding and prompt attention to this matter.

Yours Sincerely, [Your Name] [Your Contact Information] [Today’s Date]

Application for Account Name Correction Following Marriage

To, The Branch Manager, [Bank Name], [Bank Branch Address],

Subject: Application for Account Name Correction Following Marriage

I, [Your Old Name], am a loyal customer of [Bank Name], holding a saving account with your esteemed banking institution. The account number is [Your Account Number].

I recently got married and consequentially, my surname has been changed from [Your Old Surname] to [Your New Surname]. In light of this personal change, I kindly request you to update my bank records with the new name, which is [Your New Full Name].

I understand that this process requires some legal formalities and proof of name change. Enclosed with this application, I am sending a copy of my marriage certificate and an affidavit authorized by a legal entity stating my name change. I am ready to provide any additional documents, if required.

I request you to process my application at the earliest to ensure all my future transactions are made seamlessly under my new name. I appreciate your understanding and cooperation in this matter.

Thank you for your prompt attention to this matter.

Yours faithfully, [Your Old Name] [Your Contact Details]

Application for Account Name Correction After Legal Name Change

To, The Manager, [Bank Name], [Branch Name], [Branch Address],

Subject: Application for Account Name Correction after Legal Name Change

I, [Previous Name], a customer of your bank, with the account number [Account Number], am writing this letter to bring to your attention that I have recently gone through a legal name change.

My new legal name is [New Name] and the change has been officially registered and recognized by the Government of India. The name change process was completed on [Date of Name Change] and is now reflected in all my legal documents, including my Aadhar Card, PAN Card and Passport.

I kindly request you to update my name in your records and on all banking documents, including my passbook, debit/credit cards, and online banking details, in accordance with the legal change.

For your reference and to complete the necessary procedure, I am attaching a copy of the official name change documentation, along with copies of my updated Aadhar Card, PAN Card and Passport. I am ready to visit the bank branch and complete any formalities, if required.

I apologize for any inconvenience caused and I appreciate your cooperation in this matter. I hope for a prompt action regarding my request.

Thank you for your assistance and understanding.

Yours sincerely,

[New Name] [Contact Number] [Email Address] [Address]

Date: [Date] Place: [Place]

Application for Account Name Correction Due to Bank Error

To, The Branch Manager, [Bank Name], [Bank Address],

Subject: Application for Account Name Correction due to Bank Error

I, [Your Name], am writing this letter to bring to your kind attention an error in the name associated with my bank account number [Your Bank Account Number].

When I received my passbook and other official documents from the bank, I noticed that my name has been misspelled. Instead of [Correct Name], the documents mention [Incorrect Name]. This appears to be a clerical error made during the account opening process.

I request you to kindly correct the name on my account and on all associated bank records to [Correct Name]. I understand that the bank may need confirmation of my identity for this process. Hence, I am attaching a self-attested copy of my Aadhaar Card and PAN Card, which contain my correct name, for your perusal.

I apologize for any inconvenience this might have caused and appreciate your prompt attention to this matter. I trust that this issue will be resolved at the earliest to avoid any potential future complications.

Thank you for your understanding and cooperation.

Yours faithfully, [Your Name] [Your Contact Information] [Your Address] [Date]

Application for Account Name Correction After Divorce

To, The Branch Manager, [Bank Name], [Branch Address], [City, State, PIN]

Subject: Application for Account Name Correction After Divorce

I, [Your Full Name], am a customer of your bank, holding a savings account with the account number [Your Account Number]. I am writing this letter to inform you about a necessary change that needs to be made in my account details.

Recently, I have gone through a legal divorce and as a result, I have reverted back to using my maiden name. I kindly request you to update my account information with my new legal name, which is [Your New Full Name]. I believe this is an essential step to reflect the accurate status of my personal details connected with my bank account.

Enclosed with this letter are the certified copies of my divorce certificate and my updated identification proof (Aadhaar Card/PAN Card/Passport), reflecting my new name. I am ready to visit the branch in person for any further verification or paperwork, if required.

I hope that the necessary changes will be made at the earliest to avoid any confusion or inconvenience in future transactions. I trust that you understand the sensitive and urgent nature of this request.

Thank you for your prompt attention to this matter. I appreciate your assistance in ensuring that my account details are updated and accurate.

[Your New Full Name] [Your Address] [City, State, PIN] [Your Contact Number] [Your Email Address]

Attachments: Copy of Divorce Certificate, Updated Identity Proof

How to Write Application for Account Name Correction

Some writing tips to help you craft a better application:

• Start by addressing the recipient respectfully.
• Mention your account details such as account number.
• Clearly state the purpose of your application, i.e., account name correction.
• Specify the error in the current account name and the correct name.
• Attach proof of the correct name, like ID or passport copies.
• Request for an update and confirmation once the correction is done.
• Close the application politely, providing your contact details.
• Finally, sign and date the application for formality.

Related Topics:

• Account Name Change Request Application
• Application for Incorrect Income on Credit Card Application
• School Application for Accident Leave

View all topics →

I am sure you will get some insights from here on how to write “application for account name correction”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Application for Mark Sheet Correction

Application for mark sheet correction is a letter written to the authority when a student wants to rectify the marks printed on their mark sheet. It might be the case that the marks they have received in the exam are different from the marks printed on the mark sheet. In such cases, if the student writes a formal application to the school authority or to the person in charge, there can be a re-check done and the marks printed on the mark sheet can be verified.

Sometimes, there can be a mistake while printing the marks of the student. Also, there can be printing mistakes in the name and information of the student, All of which can be rectified when the student writes an application for mark sheet correction. This application can also be used by students who find discrepancies in their results and want to request formal paper rechecking.

Application for Mark Sheet Correction: Guidelines and Tips

• It is an application of request and thus should be written in a polite tone.
• The application should have the sender’s name, title, address and contact information.
• The application should address the recipient clearly and respectfully.
• Stay brief and to the point. It would be best to state clearly what you are asking for and the level of advice you need.
• In some cases, the sender might have to convince the receiver of a requested issue. Thus the letter should be valid and convincing.
• The application should close with a sense of thankfulness.
• Any kind of document needed for the procedure of rectification in the mark sheet should be provided by the student.

Format of Application for Mark Sheet Correction

Sender’s address

Date: (dd/mm/yyyy)

Receiver’s address

Salutation,

Body of the application

Yours obediently/sincerely

Sender’s name

Attachments:

Sample 1 – When there has been a spelling mistake

415 Vibrant complex,

Shahid road,

The Principal,

Hope School,

Nanda road,

Subject: Application for correction of name in the Mark Sheet

Respected Ma’am,

I, Sakshi Dubey, student of class 11th C of your prestigious school, would like to bring to your kind notice that my name is incorrectly spelt in my class 10th mark sheet. My enrollment number is 514222. It is my humble request to you to make the required changes and replace my incorrectly spelt name with the correct one. I will mention the spelling mistake below for you to refer to.

Incorrect name – Shakshi Dubey

Correct name – Sakshi Dubey

I request you to kindly make the changes in my information and issue a new mark sheetso that I am able to submit it for further processes.

Yours sincerely,

Sakshi Dubey

• Aadhar card
• Class 10th mark sheet

Sample 2 – When there has been a Mistake in the Marks

223 Vista complex,

Merit road,

Examination Commission,

CBCD Education Board,

Subject: Request for correction of grade in the Mark Sheet

Respected Sir/Ma’am,

I, Prakash Jain, was a student of Shine high school, Azad Nagar, Andheri, Mumbai and passed the 12th standard in the year 2022. I write this letter to inform you that there has been a discrepancy in my mark sheet and I request you to rectify that as I have to apply for higher studies.

I received my result recently and I noticed that the grade points assigned to me on the mark sheet do not match the ones I had obtained. I kindly request you to rectify the mistake in my mark sheet as soon as possible.

There must have been some error while printing the results. Kindly help me out here.

Yours obediently,

Harsh Mehta

Registration number: 4729837373

Class 12th Mark Sheet

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Sample 3 – When a Rechecking of Paper is Requested

561 Sita complex,

Neema Nagar,

ABC School,

Sikandar road,

Subject: Rechecking of exam paper for correction in the Mark Sheet

Most respectfully, I would like to state that I am Kanak Mittal, a student of class 12th of your prestigious school. My role number is 12 and enrolment number is 12163.

I write this letter to inform you that there has been a mistake in my mark sheet. The marks I’ve received in the subject of Mathematics and Chemistry are surprisingly poor. I expected a good result and thus I doubt that there might be some issues while checking the sheets.

I kindly request you to allow for rechecking of my answer sheets for the subject of maths and chemistry as it is very crucial for improving my results.

Respectfully,

Kanak Mittal

FAQs about the Application for Mark Sheet Correction

Question 1. What is an application for mark sheet correction?

Answer. An application for mark sheet correction is a letter written by a student to the authority in charge of re-checking for any mistakes that might have occurred in the mark sheet. This letter can be written to rectify spelling mistakes in the information of students and printing mistakes in the grades.

Question 2. To whom should we address while writing an application for mark sheet correction?

Answer. An application for mark sheet correction should be addressed to the principal, the exam board, the exam commission or the person in charge of issuance of mark sheet.

Question 3. What are the mistakes one should avoid while writing an application for a mark sheet correction?

Answer. While writing an application for mark sheet correction one should keep the following points in mind:

• Do not overwrite or make corrections by cancelling any information about the student.
• Avoid using a tone which sounds demanding or like an order.
• Make sure the matter of the application is precise and does not include any informal information.

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Correction Letter Samples | Addressing the Mistakes Promptly and Professionally

In business communication, we have to be precise and accurate. Yet, errors and mistakes are inevitable. When a misstep occurs, it’s essential to address it promptly and professionally. One of the most effective tools in this regard is the correction letter. In this blog post, we will explore the nuances of correction letters, their purpose, structure, and best practices to ensure they serve their intended purpose effectively.

The Purpose of Correction Letters

Correction letters, often referred to as error letters or rectification letters, are written documents used to acknowledge and rectify mistakes made in previous correspondence or documents. These errors can range from typographical errors in a proposal to incorrect billing information on an invoice. The primary purposes of correction letters are:

• Rectification : The foremost purpose is to correct the mistake made in the previous communication. This ensures that all parties involved have accurate and up-to-date information.
• Maintaining Professionalism : Correction letters help maintain professionalism and credibility in business relationships. They demonstrate the commitment to rectify mistakes promptly.
• Legal Protection : In some cases, correction letters serve as a form of legal protection. They create a paper trail indicating that an error was acknowledged and corrected.

How to Write a Correction Letter

Writing a correction letter requires a clear and respectful approach to rectifying mistakes or inaccuracies made in a previous communication. Whether it’s a typo in a document, an error in an invoice, or misinformation provided to a customer, a well-written correction letter can help maintain professionalism and trust. Here’s a step-by-step guide on how to write one:

Buy 119+ Effective Business Letter Samples here.

• Begin with a Polite Greeting : Start your letter with a courteous salutation. Use the recipient’s name if you know it, or a general greeting such as “Dear [Recipient]” or “Hello.”
• State the Purpose Clearly : In the opening paragraph, clearly state the purpose of your letter. Mention that you are writing to correct an error or mistake that occurred in a previous communication.
• Acknowledge the Error : Admit the mistake openly and without making excuses. Taking ownership of the error demonstrates accountability and honesty.
• Provide Details of the Error : Explain the nature of the mistake in detail. Include relevant information such as dates, reference numbers, or specific items that were incorrect.
• Express Regret or Apology : Show empathy by expressing regret for any inconvenience or confusion caused by the error. Even if the mistake was unintentional, acknowledging its impact can help maintain goodwill.
• Offer Clarification or Correction : Clearly state the accurate information to replace the erroneous one. Provide any necessary explanations or context to ensure clarity.
• Provide Additional Information : If necessary, include any additional information that may help clarify the situation or prevent similar errors in the future.
• Express Gratitude : Thank the recipient for their understanding and cooperation in addressing the error. This gesture of appreciation can help maintain a positive tone throughout the letter.
• Close Professionally : End the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and position (if applicable).
• Proofread and Edit : Before sending the letter, carefully proofread it to ensure clarity, accuracy, and professionalism. Correct any spelling or grammatical errors.

Structuring a Correction Letter

To effectively convey the necessary information and maintain a professional tone, correction letters should follow a structured format. Here’s a recommended outline:

1. Date and Contact Information : Begin the letter with the date and the sender’s contact information, including name, title, company name, address, and contact number.

2. Recipient’s Information : Include the recipient’s name, title, company name, address, and any other relevant contact details.

3. Subject Line : Clearly state the purpose of the letter in the subject line. For example, “Correction of Invoice #12345.”

4. Salutation : Address the recipient with a formal salutation, such as “Dear Mr. Smith” or “Dear [Recipient’s Name].”

5. Explanation of Error : In a clear and concise manner, explain the nature of the error and its implications. Avoid assigning blame; instead, focus on rectification.

6. Apology (If Applicable) : If the error has caused inconvenience or any negative impact, express a sincere apology.

7. Corrected Information : Provide the corrected information, ensuring clarity and accuracy.

8. Conclusion : Summarize the key points, reiterate the commitment to accuracy, and express gratitude for the recipient’s understanding and cooperation.

9. Signature : Sign the letter with a handwritten or digital signature, depending on the mode of communication.

Best Practices for Writing Correction Letters

• Timeliness : Address the error promptly to minimize any potential consequences.
• Clarity : Use clear and concise language to explain the error and the corrective actions taken.
• Professional Tone : Maintain a formal and professional tone throughout the letter.
• Ownership : Accept responsibility for the error, even if it wasn’t entirely your fault.
• Politeness : Be polite and respectful in your communication. Avoid accusatory language.
• Proofreading : Before sending the correction letter, proofread it meticulously to ensure accuracy.
• Follow-Up : If necessary, follow up with the recipient to confirm that they have received and understood the correction.

There are three things we need to pay attention when we write a correction letter. Those three important things are:

• We need to express our apology for giving the wrong information we have given.
• Restate the wrong information that we have given.
• State the correct information that we should have given.

Correction letters are an indispensable tool in the realm of business communication. They allow organizations to rectify mistakes, maintain professionalism, and uphold their reputation. When crafted with care and precision, correction letters not only correct errors but also strengthen business relationships by demonstrating a commitment to accuracy and integrity.

Correction Letter Samples and Formats

Correction of invoice error letter.

[Your Name] [Your Company] [Address] [City, State, ZIP Code] [Date]

[Customer’s Name] [Customer’s Company] [Address] [City, State, ZIP Code]

Dear [Customer’s Name],

I am writing to apologize for the error on the invoice dated [Date]. Upon reviewing our records, we have identified a mistake in the total amount due. The corrected total is [Corrected Amount], and we have attached an updated invoice for your reference.

We sincerely apologize for any inconvenience this may have caused and appreciate your prompt attention to this matter.

[Your Name] [Title] [Contact Information]

Correction of Product Defect Letter

We regret to inform you that a defect has been identified in the product you purchased from us. We take full responsibility for this issue and are committed to resolving it promptly.

Please accept our apologies for any inconvenience this may have caused. We will be shipping a replacement product to you immediately at no additional cost.

If you have any questions or concerns, please do not hesitate to contact our customer service team at [Customer Service Contact Information].

Correction of Billing Address Letter

We have recently updated our records and noticed that your billing address on file is incorrect. To ensure accurate billing and correspondence, please find below the corrected billing address:

[Corrected Billing Address]

We kindly request you to update your records accordingly. If you have any questions or require assistance with this update, please contact our billing department at [Billing Department Contact Information].

Correction of Shipment Error Letter

We apologize for the error in your recent shipment. It appears there was a mix-up, and you received the wrong items.

To rectify this, we will arrange for the correct items to be shipped to you immediately, along with a prepaid label for the return of the incorrect items.

We deeply regret any inconvenience this may have caused and appreciate your understanding as we work to resolve this matter promptly.

Correction of Overcharge Letter

We have identified an error in your recent billing statement, which resulted in an overcharge of [Amount]. e apologize for this mistake and any inconvenience it may have caused.

We have already initiated the refund process, and you should see the corrected amount credited to your account within [Timeframe].

Thank you for bringing this to our attention, and please feel free to contact our billing department at [Billing Department Contact Information] if you have any further questions.

Correction of a Typographic Error in Document Letter

[Recipient’s Name] [Recipient’s Company] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

We recently sent you a document titled [Document Title] dated [Date]. Unfortunately, upon review, we noticed a typographical error in [Section/Paragraph/Page]. We want to ensure the accuracy and professionalism of our documents, and we apologize for any confusion this may have caused.

Enclosed is a corrected version of the document with the error rectified. Please use this version for your reference.

We appreciate your understanding and cooperation in this matter. If you have any questions or need further assistance, please do not hesitate to contact us.

Correction of Misspelled Name Letter

We apologize for the misspelling of your name in our previous correspondence. We understand the importance of accuracy and attention to detail in our communications and deeply regret this oversight.

Your correct name is [Corrected Name], and we will ensure that it is accurately reflected in all future communications.

Thank you for bringing this to our attention, and if you have any further concerns or requests, please feel free to let us know.

Correction of Error in Legal Document Letter

[Your Name] [Your Law Firm] [Address] [City, State, ZIP Code] [Date]

[Client’s Name] [Client’s Company] [Address] [City, State, ZIP Code]

Dear [Client’s Name],

We have recently reviewed the legal document titled [Document Title] dated [Date]. Unfortunately, we identified an error in [Section/Paragraph/Page]. We take this matter seriously and sincerely apologize for any inconvenience it may cause.

We have attached a corrected version of the document with the error rectified for your review and records. If you have any questions or require further clarification, please do not hesitate to contact our office.

Thank you for your understanding, and we remain committed to providing you with the highest level of legal services.

Correction of Miscommunication Letter

I am writing to address a recent miscommunication that occurred regarding [Subject of Miscommunication]. It appears there was a misunderstanding, and I want to clarify the accurate information.

[Provide Clear and Accurate Information or Clarification]

I apologize for any confusion or inconvenience this may have caused and appreciate your patience and understanding as we work to resolve this matter.

If you have any further questions or require additional clarification, please feel free to reach out to me directly at [Your Contact Information].

Correction of Pricing Error Letter

We recently advertised a product at an incorrect price due to a pricing error on our website. Therefore, we understand that you may have placed an order based on this incorrect pricing, and we apologize for any inconvenience this may have caused.

We will honor the price at which you made the purchase and ensure that you are not charged any additional amount. Rest assured that we have corrected the pricing error on our website.

We value your business and appreciate your understanding in this matter. If you have any further questions or concerns, please do not hesitate to contact our customer service team at [Customer Service Contact Information].

Professional Mistake Correction Letter Sample

Birth Certificate Name Correction Request

In this section, we provide you with a request letter sample for having a birth certificate’s name corrected. In this scenario, we received a birthday certificate from the local government in charge. But, we noticed there were some errors. For example: misspellings in the name. Therefore, we need to request the correction of the name.

See the letter below.

Mark Betterman

111 North Road, Christchurch 234567

(64) 444433333

William Morris

Birth, Deaths and Marriages Office

125 South Road

Wellington 6143

Dear Mr. Morris, I am writing to you to have my son’s birthday certificate rectified. In the certificate there was one error. The name was misspelled. It was printed “Brian Mayor”.  It should be “Briyan Mayor”. For your information, I also attached to this letter another form of Birth Certificate request. 

Do I have to pay for the fee of reprinting the certificate since all the information I filled in the previous birth certificate form was correct? I did not make any mistake in it; as a result, I do not think that I will not have to pay for it.

Your promptly attention is really appreciated.    I am looking forward to hearing from you soon.

[email protected]

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Sample Request Letter for Name Correction on Passport

[Here briefly describe sample applications and letters for name corrections on passports and related documents etc. Wrong information may cause a huge problem in Passport issue. You must correct al data and information submitted with a proper documentation.]

Date…

The Administration Office…

Institution name…

Institute Address…

Sub: Letter for Name Correction on Passport

Recently I get my passport for working visa abroad (or student visa). But my name on the passport isn’t correct. My name is (name) (Copy of National ID card attached) and it is written as (name). Copy of the submitted form with my correct name is also attached for your review. I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Address…

Another format,

Dear [NAME],

I am writing this letter to request a name change on my passport. Please find enclosed all documents needed to process this request, as well as a check payable in the amount of [GOVERNMENT FEE]. If you need any additional questions, please do not hesitate to contact me. Thank you for your time.

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10+ Application For Name Change & Correction In Bank Account

Are you looking for application for changing your name in bank account or searching sample request letter for name correction in bank account ? then you are on the right place.

Here in this post we have 10+ sample application letter for name change & correction in bank account.

So, lets get started..

Table of Contents

1. Application for name change in bank 

To, The Bank Manager  [Bank name] [Branch name] [Name of city/vill]

Date : day/month/year

Subject : Application for changing name in bank.

Respected sir/madam,

With due respect and humble submission I beg to state to you that I am an account holder of your esteemed bank. I have legally changed my name from __ (your previous name) to __ (your present name) . I therefore wish to request you to update the information in my bank account. 

I have also attached the respective documents for the proof. Your promptness and quick action will highly be appreciated. 

Thanking you

Bank details : [Name] [Account number] [IFSC code] [Registered mobile number]

Yours sincerely  [Signature ] [Address with pin code]

2. Application for name correction in bank

To, The Bank Manager Bank name Branch name Name of city/vill

Subject : Application requesting name correction in bank.

This is to bring your humble attention to the fact that I am Leela Jain,an account holder of your reputed bank. My name mentioned in your bank account is incorrect and I would like to request you to kindly correct it. The needful documents are attached with the application.

My bank account details are cited below: [Name] [Account number] [IFSC ] [ATM card number] [Registered mobile number]

I therefore request you to kindly do the needful and look into the matter at the earliest possible.

Yours faithfully [Signature] [Address with pin code]

Also Read: Application For Mobile Number Change In Bank Account Request Letter

3. Application to change name in bank account after marriage

To, The Bank Manager [Bank name] [Branch name] [Name of city/vill]

Subject : Application to change name in bank account after marriage.

The prime intention of writing this application is to make you aware of the fact that I am a savings account holder in your esteemed bank . Recently I have gotten married and have changed my surname. I want to request you to kindly update my details in my savings account.

Bank account details: [ Name ] [Account  number]  [IFSC code] [ATM card number] [Registered mobile number ]

I have also attached the required documents for the process. I am hopeful that you will update the details at the earliest.

4. Application for name and address change in bank

To, The Bank Manager [Bank name]  [Branch name] [Name of city/vill]

Subject : Application for name and address change in bank.

The intent behind writing the application is that I am an account holder in your bank, __ (branch name) . Very recently I have tied knots and moved into a new city. I have changed my surname from __ (your previous surname) to __ (your present surname) .

Hence I want you to update my address and surname in my bank account. The required documents for the process are attached with the application. 

My bank account details:

[Name ] [Account number] [IFSC code] [ATM card number] [Registered mobile number]

I therefore request you to kindly do the needful at the earliest possible and help me out.

Thanking you 

Yours faithfully  [Signature] [Address with phone number]

Also Read: Application To Bank Manager For Atm Card – New, Lost, Expired, Block

5. Application for father name correction in bank account

To, The Bank Manager [Bank name ] [Branch name ] [ Name of city/vill ]

Date : day/month/year 

Subject : Application requesting father name correction 

With the subject cited above I wish to draw your kind attention to the fact that I have a savings account in your distinguished bank, __ (branch name) . It has come to my notice that my father’s name has been misspelt in the bank documents. I urge you to kindly correct it. His correct name is __ (your father’s name) .

Bank details:

[Name] [Account number] [ATM card number [IFSC code] [Registered mobile number]

I shall be hopeful that you will do the needful at the earliest and help me out with this matter at the earliest. The mandatory documents are attached with this application.

Yours sincerely [Signature] [Address with phone number]

6. Application for change of name in bank passbook 

Subject : Application to change name in bank passbook.

This is to bring your kind attention to the fact that my name is mentioned incorrectly in the bank passbook. Kindly change it to __ (write your correct name) . 

Bank details :

I shall be eager to have your cooperation and coordination in this endeavour. I shall always be grateful to you for this act of kindness.

7. Application for name correction in SBI bank account.

To,  The Bank manager State Bank of India [Branch name] [Name of city/vill]

Subject : Application for name correction in bank account.

The solemn purpose of this application is to let you know that I have been an account holder in your SBI branch. I wish to state to you that my name has been recorded incorrectly and I wish you to kindly change it. 

[Name] [Account number] [IFSC code] [ATM card number]

I shall be hopeful that the needful will be done at the earliest possible. I have attached all the crucial documents for verification and other purposes. I shall always be grateful to you for your promptness and swift action,

8. Application for name correction in PNB bank account.

To, The Bank Manager Punjab National Bank [Branch name] [Name of city/vill]

Subject : Application requesting name correction.

This is to draw your kind attention that I am an account holder of your PNB branch. I am writing this letter to inform you that my name is written incorrectly. I want you to correct it so that I can carry out my transactions and other work without any hassle. Kindly change my name from __ (incorrect name) to __ (correct name) . 

I shall oblige with your kind cooperation. I have attested all the necessary documents with this application.

Bank account details:

Name] [Account number] [IFSC code [ATM card number]. [Registered mobile number]

Yours sincerely  [Signature] [Address with pin code ]

9. Application for name spelling correction in bank 

To, The Bank Manager [Bank name] [Branch name] [Name of vill/city]

Subject : Application for name spelling correction.

Respected sir/madam

I am Salim Ali, an account holder at your esteemed bank. My account number is __ (your account number) . It has come into my notice that my name is spelled wrongly in the documents of my bank account. I request you to kindly correct the spelling.

My account details :

Your promptness and swift action regarding this matter will be highly appreciated.

10. Name change request letter sample in bank

Subject : Letter requesting name change.

I am writing this letter to let you know that I am an account holder of your esteemed bank, __ (branch name) . My name is written wrongly in the documents of my current account.

I urge you to kindly correct it to __ (your correct name) . 

My account details are provided below:

[Name] [Account number] [IFSC code] [ATM number]

I therefore request you to kindly work on this matter at the earliest possible. 

Yours faithfully  [Signature] [Address with pin code]

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About the author.

Golam Md is the founder of Applicationloop.in, a blog that is exclusively dedicated to providing helpful tips, Samples and advice on writing effective application letters.

Kajal dhudabhai sitapara bhavanagar sbi account transfar babara chamardi

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Home » Application » Application for Correction of Name in Degree Certificate

Application for Correction of Name in Degree Certificate

To, The Principal, __________ (Name of the College), __________ (Address)

Date: __/__/_____ (Date)

From, __________ (Name), __________ (Address)

Subject: Application for correction in the name

Respected Sir/ Madam,

Most respectfully, I would like to inform you that I am a pass out student of ________ (Department) from your college of ______ (Batch) batch having roll number _________ (roll number).

I would like to inform you that due to _________ (some mistake/ negligence/error) the name mentioned on the degree certificate issued from your side has __________ (Incorrect name) as my name and which is incorrect. The correct spelling of my name is _________ (Correct name).

Therefore, I request you to kindly look into the matter and correct the name on the degree certificate at the earliest. I am attaching a copy of my Identity proof for your kind attention.

Thanking You, ____________ (Signature), ____________ (Your Name), ____________ (Contact Details)

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Request Email for Sick Leave – How to write an Sick Leave Email

Follow-up email for pending leave approval – how to write an email for leave submitted and pending approval | sample email, complaint email for bad service – how to write complaint email for poor service | sample email, request email to manager for 2 days leave – how to write 2 days leave email in office, privacy overview.