how to format a cover letter 2023

Cover Letter Format Guide: Best Examples & Tips on How to Format

Master the art of first impressions with our comprehensive guide on cover letter formats. Unlock the secrets to crafting a cover letter that stands out and lands you your dream job.

• 30% higher chance of getting a job
• 42% higher response rate from recruiters

As seen in: * Foot Note

A cover letter is a one-page document, formatted as a business letter, which offers additional insights about yourself not covered in your resume. It’s an opportunity to display your personality, communication skills, and enthusiasm for the role.

A compelling cover letter can distinguish you from other candidates, enhancing your prospects of securing the job. Discover inspiration in our extensive collection of over 200 cover letter examples .

How to format a cover letter

A cover letter is an introduction to your resume. The purpose of a professional cover letter format is to effectively frame your qualifications — including your character and interest in the position — so you can get a chance at a job interview. Your cover letter format has to be perfect if you want employers to read your letter.

Follow this guide to learn how to format a cover letter for a job application correctly. You’ll want to include:

Your contact information

A proper cover letter format begins with a header that contains the job seeker’s contact information. Your contact information should match your resume, and it must be current and professional. Leave the unprofessional email addresses like [email protected] for personal correspondence and have a professional email address like [email protected] ready for job applications.

Contact information in a cover letter format should include:

• Your full name
• City, state and ZIP code
• Phone number
• Email address
• A link to your LinkedIn profile, professional website or portfolio if you have them

Hiring manager’s contact information

Every business letter includes the recipient’s contact information. A cover letter address format looks like this:

January 13, 2022

Leona Evans, Office Manager Climate Solutions Corp Franklin Park, IL 60131 555-555-5555 [email protected]

The job application letter format calls for a professional and formal greeting. Use “Dear” rather than “Hello” or “Hi” in your cover letter salutation, and address the reader by name. Do your best to find the name through the company’s website, LinkedIn or by searching online.

Don’t use formal titles such as “Mr.” “Miss” and “Ms.” unless you know the person’s gender; otherwise, you run the risk of misidentifying the person you’re addressing. Instead, use their full name, like “Dear Bruce Jackson.”

If you can’t find the hiring manager’s name after doing some research, it is acceptable to greet your reader by their title, like “Dear Professor” or “Dear Doctor.” You may also address a department, like “To the Hiring Manager” or “To the Human Resources Department.” Never write a generic greeting like “To Whom It May Concern.”

Opening paragraph

Like all business letters, cover letter formats start with a brief but engaging opening paragraph.

In three to four sentences, grab the hiring manager’s attention by enthusiastically making an opening “pitch” in which you tell them what you can do for them and then back it up. Convey passion for the work and confidence in your abilities — they won’t be able to turn away!

The format of a cover letter introduction follows a basic formula: Brief introduction + why you’re writing + why you are the best person for the job.

This cover letter formatting example shows what that looks like in practice:

I’m a marketing coordinator with five years of experience driving social media campaigns for Company B. I’ve been following Gadgets, Inc. on Instagram since the company was launched last year and was excited to see you have an opening for a social media manager. My consistent track record of conversion-winning campaigns at Company B shows that I can increase your customer base and retention by 25% in my first three months as your social media manager.

• Pro tip Numbers make a big impact! Quantify your achievements and goals in your cover letter format when possible.

Body paragraphs

It’s time to provide details about your skills and job experiences. A good cover letter format will have two or three body paragraphs that connect your top job qualifications with the requirements and responsibilities detailed in the job description.

Take a look at this cover letter format example paragraph to see what we mean:

Over the past two years, I’ve worked as a store manager, engaging with customers and handling inventory distribution for three sister stores. My experience working with transportation brokers, managing database information and maintaining high-level service aligns with what you’re looking for in a logistics manager.

Cover letter body paragraphs are also where you can show you’ve done your homework on the company, underscoring your interest and enthusiasm.

While you’re at it, mention specific aspects of the job and organization that attract you, like this:

I’m impressed with your company’s dedication to improving your products while sticking to environmentally friendly production processes. I share your passion for caring for the environment. To that end, I volunteer weekly at my local chapter of Natural Resources Defense Council, Inc.

• Pro tip The format for cover letter body paragraphs is three to four sentences each, so make every word count. Use action verbs throughout to pack a punch!

Closing paragraph with a call to action

How do you close a cover letter? As they say in show business, “leave them wanting more.”

The format for a cover letter closing is one paragraph with three to four short sentences that confidently recap why you’re the best candidate for the role. It’s also a good idea to thank the reader for their time, reiterate genuine interest in the job, and invite the hiring manager to follow up with you for an interview.

For example:

Thank you for considering my application. I’m certain my talent for contract negotiations, eye for design and aptitude for organization make me the event planner you’ve been looking for. I’d be honored to show you why Atlanta Magazine named me “Planner of the Year” in 2018 and 2019. Please contact me by phone or email at your earliest convenience to discuss how we can work together to achieve your event planning goals this year and beyond.

The cover letter standard format for a signoff is a simple formal phrase, followed by a comma, then a space, then the writer’s name.

Wrap up your cover letter with phrases like “Best regards,” “Regards,” “Respectfully,” or “Sincerely,” for your signoff.

Don’t use informal terms like “Thanks!” Take care,” “Cheers!” or “Have a nice day!”

Best regards,

Best cover letter format

The best way to format a cover letter is with a professional cover letter template .

Download one of our expertly designed templates for free to create a cover letter from scratch, or use a template with our Cover Letter Builder and let us do the work for you!

Our cover letter templates are sure to organize your qualifications with the correct formatting and they meet the latest applicant tracking system (ATS) requirements, making it a breeze to write a professional cover letter in minutes.

In addition, our builder offers the following features:

Job-specific phrases and skills:

No matter the job you’re applying for, we give you the right words and relevant skills you can incorporate with just one click.

Easy customization:

Write a cover letter for every job application and save as many versions of it as you need.

Step-by-step guidance:

Get expert advice at every step to help you present your best self and get the job.

Multiple download formats:

Save and export your cover letter as a PDF, DOCX or plain text.

How to format a cover letter for an email

An email cover letter format differs slightly from a standard cover letter format. If the job description requires you to send your letter in the body of an email, then use these tips to organize your email message perfectly:

Create a professional subject line:

If the employer doesn’t give you specific instructions for submitting a cover letter for a job application, put the title of the position you’re interested in and your name in the subject line.

Start with the salutation:

You don’t need to include the employer’s mailing address when you format a cover letter for an email message, so jump straight to writing a formal greeting (e.g., “Dear Mrs. Jones”).

Include your contact information at the bottom:

A professional format for a cover letter places your contact information underneath your signoff, in this order:

• City and state of residence
• Job profile link (if available)

Your email cover letter message should look like this:

Learn more about how to format a cover letter for an email in our in-depth guide.

Free cover letter format examples

Get inspiration from a cover letter sample format. We have an extensive library of cover letter layouts for most jobs, industries, career levels and circumstances, so you’re sure to find the best cover letter format for your needs.

Modern cover letter format example

This format for a cover letter presents a sleek, readable appearance — perfect for situations where you want to present yourself as an up-to-date, cutting-edge employee.

Cover letter professional format example

You can’t go wrong with this professional cover letter format for jobs that emphasize reliability, efficiency and productivity.

Creative sample cover letter format

Make your cover letter layout stand out from the crowd with this design, utilizing elegant colors and a stylish monogram design.

Simple job application cover letter format example

Even simple can look good as long as you organize your letter in a streamlined format, as this cover letter structure demonstrates.

Professional cover letter format tips

Having a professional cover letter format isn’t just about filling in each section of a cover letter. A good-looking document is in the details, including margins, fonts and spacing.. Follow these rules of thumb to ensure your cover letter looks great.

Our samples show you how to format a cover letter so the side, top and bottom margins are one inch all the way around.

A proper cover letter format uses standard fonts such as Times New Roman, Helvetica or Arial, in 12-point size. Unusual fonts can confuse applicant tracking systems (ATS) that employers use to scan cover letters and resumes.

As our cover letter examples demonstrate, your cover letter layout should be single-spaced, with a double space between paragraphs.

Your text should be left-justified throughout your cover letter. The one exception to this might be your cover letter header , depending on the template you’re using.

File format

Unless the employer specifies the preferred cover letter format to save your file in, it’s best to send it as a PDF or Word document.

• Pro tip Our Cover Letter Builder, you can save your letter in both formats and plain text.

Check out our 5-Star Reviews

Key takeaways.

Here’s a quick recap so you can write the perfect cover letter and get an interview .

• A cover letter format follows a straightforward business letter format.
• Use 1-inch margins with a common font like Helvetica in 12-point size for maximum legibility.
• Align the date and hiring manager’s address at the top left under the cover letter heading.
• Start with an attention-grabbing opening paragraph that shows interest in the position and confidence that you are the best fit.
• There are two or three body paragraphs in a cover letter format. Use them to elaborate on why you’re interested in the job and the skills you can bring.
• Emphasize professional achievements and use numbers to make an impact.
• Don’t be afraid to invite the hiring manager to contact you for an interview in your cover letter closing.
• Your letter should be one page and 500 words long.
• A cover letter template makes creating a professional cover letter easy. Use one with our Cover Letter Builder, and we will format a cover letter for you.

What is a cover letter format?

A cover letter format is a framework that organizes information in a cover letter. The best format for most cover letters is the same as a standard one-page business letter. It should contain the following sections: a header with the applicant and hiring manager’s contact information, a salutation, an opening paragraph, one or two short body paragraphs, a closing paragraph and a signoff.

Read up on what to include in a cover letter for additional guidance and advice from career experts.

How to format a cover letter in the body of an email?

The format for cover letters written in the body of an email is slightly different than those written in a document. When writing a cover letter in an email, remember the following:

• You can omit a header if you send your cover letter as an email.
• Sign your cover letter with your name, followed by your city and state of residence, email address, phone number and job profile link (if available).
• Check the job description to see if the employer wants you to use a specific subject line. If not, write the subject line with the job title, such as “Application for Teacher’s Assistant role” followed by the job number if it has one.

How long should a cover letter be?

The general rule for standard cover letter formats is one page. One page is enough to convey your qualifications and interest in the job without overwhelming the reader with too much information. Explore our guide on basic cover letters for additional guidance creating a succinct yet compelling letter.

When writing a cover letter, it’s important to be concise and to the point. Use short paragraphs and bullet points to highlight your relevant skills and experience, and avoid repeating information that is already in your resume.

Keep in mind that employers may receive many applications for a single job posting, so you want to make sure that your cover letter is easy to read and makes a strong impression. By keeping your cover letter to one page, you can ensure that it is well-written and focused and demonstrates your suitability for the job.

What should I write in my cover letter if I don't have any work experience?

If you don’t have any work experience, you can still write a great cover letter! To do this, focus on the transferable and hard skills you can apply to the job and explain how you would do so. Tell stories about how you used those skills in personal, school or volunteer experiences. 

For example, if you have strong interpersonal skills and have previously used them to achieve something or support someone, write about it. Or, if you are applying for a job that requires good writing skills, explain how you have used this skill to achieve something.

What are some common mistakes when writing a cover letter?

Some of the most common mistakes when writing a cover letter are:

• Not using the correct format. 
• Writing lengthy letters.
• Using informal salutations and signoffs.
• Rehashing their resumes.
• Forgetting to include a call to action.
• Not proofreading.

Check out the best AI cover letter generators and use one to make an error-free cover letter in minutes. 

What format should a cover letter be in?

A cover letter should be in a professional format with a clear and concise structure. Here are some tips for formatting your cover letter:

• Use a standard font: Choose a standard font such as Times New Roman or Arial, and use a font size of 10-12 points.
• Use a professional tone: Your cover letter should be written in a professional tone, with correct grammar and punctuation.
• Use a clear structure: Your cover letter should have a clear structure, with a header, introduction, body paragraphs, and conclusion.
• Address the hiring manager: If possible, address the hiring manager by name in your opening paragraph.
• Use keywords: Use keywords from the job description to tailor your cover letter to the role you are applying for. 
• Keep it concise: Your cover letter should be no more than one page in length, and you should aim to keep your paragraphs short and to the point.
• Proofread your letter: Before submitting your cover letter, make sure to proofread it carefully for spelling and grammatical errors and to ensure that it is well-written and professional.

Overall, your cover letter should be well-structured, professional, and easy to read, with a clear focus on your skills and qualifications for the position.

How do you format a cover letter for an internship?

When formatting a cover letter for an internship, it’s important to follow a professional format and tone while highlighting your relevant skills and experience. 

Use a standard business letter format, with your contact information, the date and the employer’s contact information at the top. Address the employer by name, if possible. If you don’t know the employer’s name, use a professional greeting such as “Dear Internship Coordinator” or “Dear Hiring Manager.”

In the opening paragraph, introduce yourself and explain why you are writing the letter. Mention the specific internship you are applying for and why you are interested in the position. In the second paragraph, highlight your relevant skills and experience, and explain how they make you a good fit for the internship. In the third paragraph, explain why you are interested in the company and what you admire about its mission, values, or culture. 

In the closing paragraph, thank the employer for considering your application and express your interest in discussing the internship further. Include your contact information and a call to action, such as “I look forward to hearing from you soon.”

How do you write and format a cover letter when you don’t know who to address it to?

If you don’t know the name of the person to whom you are addressing your cover letter, there are a few options. Here are some tips on how to write and format a cover letter when you don’t know who to address it to:

• Do some research: Try to find the name of the hiring manager or recruiter by doing some research online or by calling the company’s HR department. If you’re applying to a specific job posting, the contact information may be listed in the job description.
• Use a generic but professional greeting: If you don’t know the name of the person you’re addressing, you can use a generic greeting such as “Dear Hiring Manager,” “Dear Recruiting Team,” or “Dear Sir/Madam.” This is a polite and professional way to address your letter when you don’t have a specific name.
• Use a departmental address: If you can’t find a specific name, you can address your cover letter to a department rather than an individual. For example, you could address it to “Dear Marketing Department” or “Dear Human Resources Team.”

Keep it professional: Regardless of how you address your cover letter, make sure to keep your tone professional. In the body of your cover letter, focus on your qualifications and how they make you a good fit for the position.

How do you format a cover letter for an online application?

When applying for a job online, it’s important to format your cover letter in a way that is easy to read and upload to the company’s website or application portal. Use a standard business letter format with a professional font such as Times New Roman or Arial.

Save your cover letter as a PDF file to ensure that the formatting remains intact and the document is easy to read. Use a clear structure with a header, introduction, body paragraphs and conclusion. Before submitting your cover letter, proofread it carefully for spelling and grammatical errors and to ensure that it is well-written and professional.

If you are writing the cover letter directly into the company’s application portal, you should still include a heading, professional greeting and signoff in addition to the body of your letter. Check that the body paragraphs are separated and that the letter is well-structured and easy to read.

More cover letter formatting tips

Our career center has plenty of additional tips and guides to help you get the best cover letter format.

5 Qualities That Are Part of Every Successful Cover Letter

By Kellie Hanna, CPRW

February 17, 2023

How to Write the Perfect Cover Letter After Maternity Leave

By Nilda Melissa Diaz, CPRW

Why Should We Hire You Over Other Candidates?

February 20, 2023

Writing a Cover Letter for a Job That Doesn't Exist

January 18, 2023

8 Ways to Incorporate Volunteer Work Into Your Cover Letter

March 22, 2023

2024’s Leading AI Cover Letter Generators: Review and Comparison

By Elizabeth Muenzen, CPRW

February 26, 2024

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How to Format a Cover Letter for 2024 [ + Examples]

Looking for a job but can’t remember the last time you wrote a cover letter? Keep reading to learn how to format a cover letter that lands your dream job.

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As seen in:

What is a cover letter?

A cover letter is a document you use to apply for a job with your resume. The cover letter lets you introduce yourself to the employer and share your experience and enthusiasm for the role.

Most job ads require you to submit a cover letter while some make it optional. In both cases, you should write a cover letter to include with your job application and provide more information to sway recruiters in your favor.

In his article, we’ll discuss:

TABLE OF CONTENTS

• The correct cover letter structure

How to format a cover letter for email

Cover letter format examples, how to format a cover letter with the proper structure.

Want to jump ahead and create your cover letter in just a few minutes? Use our quick and easy Cover Letter Builder , or check out our library of 15+ cover letter templates for extra inspiration.

Format your header correctly.

The first thing that should appear in every cover letter header is the applicant’s contact information. Doing this allows recruiters to immediately identify you with your accomplishments so make sure your name is at the top.

The contact information includes:

• Phone number
• Basic location (city, state and ZIP code)
• LinkedIn or relevant social media accounts (optional)

Make the recruiter’s job easier by using a professional-sounding email that preferably includes your first and last name.

Below your contact information, you will add:

• The date you plan to send the letter

And then the hiring manager’s information:

• Hiring manager’s name and job title
• Company name
• City, state and ZIP code

Here’s how it should look:

• Sept. 23, 2023
• Lisa M. Wong
• The Atlanta Gazette
• 341 12th Ave.
• Atlanta, GA 30304

Greet the hiring manager.

We always recommend you strive to find the name of your recruiter or hiring manager because it shows you’ve put the effort in to personalize your cover letter.

For example:

Dear Jamie Ferrer,

Try to use the recipient’s full name, and avoid outdated terms like “Mr.”, “Ms.” or “Mrs.” These identifiers imply a person’s gender or marital status, neither of which you’re aware of nor are relevant in a professional setting.

If you’ve exhausted all channels and can’t find the recruiter’s name, you should use “Dear Hiring Manager” only as a last resort. Check out our article on addressing a hiring manager when you don’t know their name for even more tips.

Examples of cover letter greetings when you don’t know the recipient’s name

• Salutations by job title
• Dear Hiring Manager,
• Dear HR Director,
• Dear Marketing Manager,
• Salutations by team or department
• Dear Customer Service Team,
• Dear Research and Development Department,

Never, under any circumstance, use “To Whom It May Concern”. This salutation denotes a total lack of effort and many recruiters are put off by it.

Write a compelling opening paragraph.

Begin your cover letter with a strong first paragraph that expresses your desire for the job and gives a peek at your credentials for the position.

Formula for an opening paragraph

I saw the opening for [job title] and knew my [1-3 skills] and [X] years of experience in [area of expertise] made me the ideal candidate for the [Company name] team.

Opening paragraph example

“When I saw the job advertisement for the junior account executive position at LCL Global, I knew I had to take advantage of the opportunity after excelling as a copywriter with brands like Burger King, Lancome and Porsche for the past three years.”

Share top achievements in the body paragraph.

When writing your cover letter’s body, you need to take the time to craft a brief story of your career.

You can include several paragraphs in the cover letter body provided you’re sharing relevant information. You can also use bullet points to break down the information for easier reading.

Share the milestones that made you successful in previous roles. Explain how you got to where you are and how this experience can help you bring similar results to the new position.

A few examples of achievements you can include in your body paragraphs are:

• Projects you’ve led
• Money saved by your productivity/efficiency
• Positive feedback from clients
• Research you conducted that benefited the company
• Training you imparted to staff
• Deals and negotiations that were a win

Body paragraph example

“As a store manager in one of the busiest stores in the largest shopping mall in the state, I’ve trained over 400 employees in sales, stocking, customer service and warehouse operations. I’m confident I am ready for a promotion to district manager, partly because my peers have consistently recognized me for outstanding leadership and for increasing and maintaining a high level of sales and client satisfaction. When I began my career as a cashier, I knew my discipline, attention to detail and interpersonal skills would allow me to be a district manager one day.”

Seal the deal in the closing paragraph.

Your closing paragraph should tell the hiring manager you’re excited about the prospect of working for their company. You should be straightforward and confident about your desire for a job interview. Close with a summary of your top qualifications and finish with a compelling call to action.

Cover letter closing paragraph example:

“My content and UX writing skills and SEO experience make me an ideal candidate for this position. I look forward to hearing from you to discuss how I can be an asset to the team.”

And finally, remember to add a proper sign-off and your name.

List of appropriate cover letter sign-offs:

• Best regards,
• Kind regards,
• Respectfully,
• Thank you for your consideration,

If you need more help with writing and even more examples, check out our extended cover letter writing guide .

Write my cover letter now

Employers may require you to submit a cover letter via email. You can opt for writing your cover letter in the body of the email or send it as an attachment, but never do both.

Here are the steps for sending your cover letter as an attachment via email:

Write a subject line that quickly identifies you.

Your email’s subject line should include:

• The desired job title
• Job ID (if available)

You can find the job ID in the job advertisement, but your name and job title will suffice if there isn’t one.

Senior Software Engineer – Paul Lipovetsky (ID: 38461)

Draft a brief body paragraph.

Don’t just attach your letter and send it without context. Share a short introduction where you share your name, your motivation to apply to the job and one or two professional qualifications.

Here’s an example of a cover letter email:

Dear Bruno,

Please find a copy of my cover letter attached to this email with an overview of my qualifications for the position of Senior Software Engineer at XYZ Company ID: 38461.

After seven years in the startup industry in Silicon Valley, I am eager to challenge myself in a new position and offer my expertise in object-oriented design (OOD) and mobile applications.

I’m looking forward to speaking with you.

Best regards, Paul Lipovetsky

Don’t forget to attach your letter!

Finally, attach your letter to the email. You should attach your letter as a PDF to prevent editing or tampering. However, always follow the instructions of the recruiter or job advertisement.

You should also be naming your cover letter file with your name, for example, “Paul Lipovetsky CoverLetter.”

Writing a cover letter directly via email

When writing your cover letter directly in the email, you should follow the same rules for writing a cover letter. The main difference is that you won’t include a copy of your cover letter as an attachment.

When drafting a cover letter directly via email, include the following:

• A subject line
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

Here’s an example of a cover letter format for email:

These cover letter examples will show you our top-rated cover letter templates and the right content for various in-demand jobs. Feel free to pick your preferred cover letter format and edit it with your information.

Accountant cover letter

This accountant cover letter does a great job of sharing highly relevant expertise for the job in the body paragraph. Pairing the letter with this traditional style template makes it all the more appropriate for an accounting job.

Project manager cover letter

Starting strong by sharing their experience in top companies, this cover letter cleverly hooks the reader in the opening paragraph. A simple and clean template like this one is ideal for practical job seekers like this project manager.

Registered nurse cover letter

This registered nurse cover letter shows how to use bullet points in the body paragraph, making this a straightforward and easy-to-read letter, enhanced by our Charismatic template.

Customer service representative cover letter

The compelling closing statement sets this customer service representative cover letter apart, demonstrating the candidate’s communication skills. The Whitespace template leaves plenty of room for this slightly longer letter.

High school teacher cover letter

This brilliant cover letter contains professional skills, qualifications and highly relevant knowledge for this education role. This job seeker opted for one of our bolder templates that will surely leave a good impression.

Sales agent cover letter

This sales agent cover letter hits the mark by listing all the requirements this role entails, assuring recruiters they are well-trained for the job. The pop of color makes this otherwise simple template a favorite for many job seekers.

View all cover letter examples

Key takeaways

As an overview, make sure you do the following formatting for your cover letter:

• Always accompany your cover letter with an equally strong resume .
• Ensure your cover letter includes the five essential sections: header, greeting, opening paragraph, body paragraph and closing paragraph .
• Include your contact information, date, recipient name and address in your header.
• Greet your recipient by name, for example, “Dear Suzanne J. Phillips” or “Dear Hiring Manager.”
• Introduce yourself and share one or two relevant achievements to hook the reader in the opening paragraph.
• Share your accomplishments, skills and qualifications in the body paragraph. You can do this in paragraph form or bullet points.
• Write a compelling closing statement with a call to action for a future interview. Don’t forget to sign off with your name or signature.
• Opt for a professional cover letter template or use a Cover Letter Builder that saves you time and perfects your cover letter’s formatting.

Build my cover letter

Learn more about cover letters

How to Write a Cover Letter + Examples

CV vs Resume

3 File Formats to Use for a Resume

Is a cover letter ever optional?

Smart job seekers include a customized cover letter for every job application. Even when not mandatory, writing one allows you to show off your communication skills and willingness to go the extra mile. Additionally, writing a cover letter will enable you to draw direct connections between your skills and experience and the requirements of the role. A cover letter is optional only if the job ad explicitly states not to include one with your application.

Do I need a cover letter for every job application?

Yes. Applying with a generic cover letter is a sure way to get passed over for a job. Customizing your cover letter with skills and tailored accomplishments that demonstrate you possess the correct skill set to excel at one particular position is crucial. Remember that employers are looking for specific qualifications and expect to see them in your cover letter and resume.

How to write a cover letter with no experience?

If you’ve never had formal work experience, your cover letter should focus on experiences in other settings that show you have the necessary knowledge for the job. You can mention academic achievements, internships, hobbies or volunteer work related to the qualifications you need for your desired position.

You should focus on soft skills that help you be an efficient worker and collaborator, which is key for any role. You can also find transferable skills from seemingly unrelated experiences and apply them to this new job. We have a whole article you should check out dedicated to including transferable skills on a cover letter .

What are some common mistakes when writing a cover letter?

Some things you should never do when writing a cover letter are:

• Extending your cover letter beyond one page.
• Not utilizing the correct cover letter format.
• Rewriting what’s already on your resume.
• Using informal greetings or sign-offs.
• Never proofreading.

If you’re worried about making a mistake when writing a cover letter, check out our “ 8 Cover Letter Mistakes ” article.

See more on our FAQ page

More resources

3 Qualities of a Great Cover Letter

How to Showcase Your Soft Skills in a Cover Letter

Cold Contact Cover Letter Example & Expert Writing Advice

About the Author

Gabriela Hernandez • CPRW, Career Advice Expert

Gabriela Hernandez is one of LiveCareer's resident writers. She graduated from the University of Puerto Rico with a degree in Journalism. Throughout her career, she has tackled copywriting, blog articles, journalistic writing, academic writing, resume writing, and even prose and verse.

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• Cover Letter

How to Format a Cover Letter: Examples for 2024

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Designing the perfect layout, using the right paragraph order, and anything connected to formatting a cover letter comes with a stressful act. 

But don’t worry. There’s a set of rules that will help you get your head around it. You’ll find all you need about cover letter format in this guide.

Want to see your perfectly written and formatted cover letter in 15 minutes? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Format your cover letter now

Sample cover letter for a resume— See more cover letter examples here .

Here’s a quick rundown to help you navigate through the article:

• What Is a Cover Letter (And Its Formats)
• How to Format a Cover Letter (Including Layout and Structure)

Key Cover Letter Format Tips

• How to Format an Email Cover Letter

Cover Letter Format Examples for Different Types of Jobs

What is a cover letter.

A cover letter is a document attached to your job application along with your resume . It can be a standard business letter or an email. Each aims to complement the information on your resume and present you as the best candidate for a job.

• Standard cover letter , or an application letter , is the most popular cover letter type. You send it as an attachment in response to a job ad. 
• Email cover letter is a shorter cover letter type that you write directly in the email message. It’s less formal.

Choosing either depends on the type of job application process you’re in. Most online applications allow you to upload your resume and cover letter, but in some cases, you’ll be asked to email the recruiter and attach your cover letter there.

First, let’s discuss how to format a standard cover letter:

How to Format a Cover Letter? 

See this infographic for the first idea of a correct cover letter structure:

1. Create a Header

A cover letter header is the first thing a hiring manager or recruiter sees, and it carries arguably the most important details of your application—your contact information. The key details are:

• Your contact information : full name, mailing address (optional), phone number, email, and LinkedIn profile handle (optional)
• City and date of writing
• Employer contact information : hiring manager’s or recruiter’s name, job title, company name, and location

See the below example: 

Cover Letter Format—Header Example

Digital Marketing Specialist

4710 Oak Way

Omaha, NE 68102

402-214-2558

[email protected]

linkedin.com/in/mary.chao

Omaha, 01/28/2019

Ashley Alameda

Head of Marketing

Avanix, Inc.

2509 Hall Valley Drive

Omaha, NE 72662

2. Start With a Personal Salutation and “The Hook”

Research shows nothing activates your brain like hearing or seeing your name. Open your cover letter with the correct hiring manager’s or recruiter’s name, and you’ll get your deserved attention. Addressing the cover letter right is the most crucial thing in cover letter writing .

You can look for their name in the job description, on the company website, or on LinkedIn. Call the company and ask for the hiring manager’s name if you struggle. By no means should you open your cover letter with “ To Whom It May Concern ” or “ Dear Sir or Madam .” Nothing screams generic more than these two. Go for “ Dear Hiring Manager ” if all strategies have failed.

Cover Letter Format—Salutation Examples

• Dear Ashley,
• Dear Ms. Jones,
• Dear Ashley Jones,
• Dear Hiring Manager,

Now that you have their interest, use one of those opening strategies to create the hook (something that will keep their attention for longer):

• Mention a significant (yet relevant) accomplishment you’re proud of.
• Discuss something you love about the company you’re applying to.
• Comment on the recent award or news the company was honored by.
• Showcase your passion, skill, or other outstanding quality.
• Drop names.

See this example of a powerful opening paragraph with a hook using an accomplishment:

Cover Letter Format—Opening and Hook Example

Two months ago, I hit a goal I never thought I'd reach. I pushed SEO traffic to 20 million monthly views. One year ago, traffic for our four sites—which I manage through a team of 25 employees—rested at just 4 million per month. Upper management challenged me to lead the team toward doubling our traffic. We hit that goal in just six months, blowing away our sales revenue forecasts.

3. Craft Central Paragraphs: Your Offer and Motivation

In the body of your standard cover letter, focus on what you have to offer, not what you want from a job. Emphasize how your expertise will help solve their problems. You can use bullet points to break up the text and highlight your achievements with numbers.

Make them feel special. Your cover letter should say why you’re motivated to join the company and not any other. Once your employer understands they want you, they’ll want to know why you want them.

Cover Letter Format—Central Paragraphs Example

I know your main upcoming challenge will be growing revenue from your new website. With over seven years of experience in SEO and social media marketing, and as someone passionate about staying on the leading edge of tech, I'm confident I can repeat the growth I achieved with XYZ as your new Digital Marketing Manager.

In my current position, I successfully lead creative strategy and internal development teams. Specifically, I have:

• Skyrocketed Inbound Marketing ROI by 43%.
• Reduced Cost Per Lead by 35%.
• Boosted Landing Page Conversion Rates by 55% 

What impresses me most about your online marketing strategy is that you’ve managed to build a self-reliant team aligned with two basic key metrics only: traffic and conversions. This perfectly reflects my core professional values. 

If you’re beginning your journey, read more: Cover Letter Writing Tips for No-Experience Candidates .

4. Include a Call to Action

The hiring manager wants to give you a shot already, so don’t let them change their mind. Finish your cover letter with a compelling call to action. It should reiterate your value and summarize your qualifications in a single sentence. Then, ask for a call or a meeting. Restate that you can help them achieve their objectives.

Cover Letter Format—Call to Action Example

I'm adept at reading Google and user search intent and then translating that into measurable returns. Can we schedule a call to discuss ideas for growing your revenue by 25% in 2024?

5. End With a Sign-Off

The complimentary closing of a standard cover letter is the same as any other formal business letter. Write “Sincerely,” “Regards,” or “Respectfully,” followed by your full name, one or two lines underneath. Optionally, include a digital copy of your handwritten signature.

Pro tip : When providing a paper copy of your cover letter, handwrite your full name between the signature line and your typed name.

The tips below will let you create and maintain the proper cover letter format and layout:

• Pick a legible cover letter font , like Arial, Calibri, or Verdana, and keep it between 10 and 12 font-size points. 
• Set margins to 1 inch on each side of the page.
• Adjust cover letter spacing : double-spacing between paragraphs and 1–1.15 between lines.
• Left-align all contents.
• Limit the length of your cover letter to one page.
• Save your cover letter in PDF. It’s the best choice to keep the cover letter layout intact.
• Name your cover letter file as follows: YourName—JobTitle—CoverLetter.pdf.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.

How to Format an Email Cover Letter?

If you reached this chapter, it means you’re required to send a cover letter as an email message . Below, you’ll learn exactly how to do it. 

We won’t cover a section on the layout because email software predetermines it, and you can use what their text editors offer you by default.

1. Write a Strong Subject Line

Statistics show a continual growth in the number of emails sent and received daily. It means that recruiters and hiring managers get their inboxes flooded, too. So, how do you get through? By forging a solid subject line. Focus on the first few words to let the recipient know what you’re about straight away. 

In your case, the best approach is to name the position you’re after and include the ID of the role, if it’s available, along with your full name next to it. For example: Software Developer Position (ID:12345) — Johnny Smith.

2. Begin With a Personal Greeting

Compared to a standard cover letter, you’re not required to type your and your employer’s contact information, but you can go directly to greeting them. Yet, again, address them by name.

3. Write a To-The-Point First Sentence

No need for storytelling. Be precise about why you’re sending them the email and what it is about. It can be as follows: Attached you will find my resume with detailed work experience for the position of software developer.

4. Create a Relevant Main Paragraph

To nail this part, read the job description carefully to identify the most pressing needs of your employer (growth objectives, skill set, qualifications) and prove with your professional acumen and accomplishments that you’ll help them meet those needs.

5. Use a Clear Call to Action

Ask them to contact you and restate your offer.

6. End With a Formal Sign-Off

This is where you choose between “Thank You,” “Sincerely,” or “Best regards.” In addition, you need to mention your contact information for them to contact you. Include your full name, cell phone number, and LinkedIn handle (optionally). 

7. Attachment(s)

Cover letter enclosures make your email job application complete. Remember to name your files professionally and attach them to your email, for instance:

Now that you’re stocked with cover letter formatting tips see what the best cover letter looks like :

Professional Cover Letter Format

If you want to structure your cover letter to focus on what’s important, you’re right to choose this cover letter format. The darker sidebar covers the usual, leaving your hiring manager with the juicy and plenty of white space which they can rest their eyes on.

That format will also work for these cover letters:

• Accounting Cover Letter
• Administrative Cover Letter
• Business Analyst Cover Letter
• Operations Manager Cover Letter

Business Cover Letter Format

Looking at that cover letter format, you can tell this is a cover letter for C-suite professionals . It’s elegant. It’s neat. It’s perfect. The heading is designed to highlight your position, so use it to your advantage if you’re a senior candidate with an impressive resume.

• Consulting Cover Letter
• Law Firm Cover Letter
• Manager Cover Letter
• Program Manager Cover Letter

Modern Cover Letter Format

Entry-level candidates—here’s something just for you. A splash of color and square icons will add personal vibes to the cover letter structure. It is precisely what employers are looking for in candidates like yourself. 

• Data Entry Cover Letter
• Entry-Level Cover Letter
• Human Resources Cover Letter
• Product Manager Cover Letter

Creative Cover Letter Format

Are you recruiting to the creative industry? Then this is a perfect cover letter format for someone with a knack for design and communication. It’ll help you tell your story thanks to a sleek layout that feels complete. 

• Copywriter Cover Letter
• Event Manager Cover Letter
• Journalism Cover Letter
• Public Relations Cover Letter

Basic Cover Letter Format

Sometimes you want things to be uncomplicated, be direct, and put your thoughts down uninterrupted. This cover letter format gives you just that. It’s a simple cover letter format that lets your words take the stage.

• Federal Cover Letter
• Personal Assistant Cover Letter
• Social Work Cover Letter

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

See more cover letter templates and start writing.

Key Takeaway

 In a nutshell, this is how to format a cover letter:

• Use one-inch margins, single line spacing, and 11 to 12–pt font.
• In the top-left corner, put your contact details, city and date, and the employer's contact details.
• Open with a personal salutation.
• In the body of your letter, open with the hook, make an offer, and explain your motivation.
• Finish with a clear call to action.
• Sign off with a “sincerely” and your full name.

All check? Then, you can be sure you perfected the proper cover letter format for a job application.

Want to learn more about cover letter structure? Have additional questions we didn’t answer above? Drop me a line in the comments, and I’ll be happy to chat! 

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

Frequently Asked Questions about Cover Letter Format

How to format a cover letter correctly.

Even if you know what a cover letter should say , it’s still important to structure the message correctly:

• Put your contact information at the top of the letter.
• Address the cover letter to the hiring manager.
• Add today’s date.
• Use a professional cover letter greeting and the hiring manager’s name.
• Open the letter with a hook .
• Explain why you’re a good fit for the position in a few bullet points.
• Finish the letter with a call to action .
• Add a cover letter closing and sign the letter.

How to format a cover letter for an internship?

Candidates applying for an internship can use a business cover letter format . The main difference is that instead of referring to their work experience , they should put emphasis on their academic accomplishments, extracurricular activities , and relevant knowledge they learned while studying—very similar to an entry-level cover letter .

This is how you should format a cover letter for an internship:

• Put your name, field of study, and contact information at the top.
• Address the cover letter to the hiring manager or internship coordinator.
• Add the date.
• Use a professional greeting and the hiring manager’s name.
• Introduce yourself and provide an attention-grabbing accomplishment .
• Explain why you’re interested in the internship and how well you fit the position.
• Provide relevant examples of academic achievements, extracurricular activities, personal projects, etc.
• Finish with a call to action.

Remember to use a cover letter template matching your internship resume . And don’t forget to get into the details of cover letters for internships here.

What’s a good cover letter email format?

A good email cover letter format, or an online cover letter format, is shorter and less formal than a classic cover letter format. You can use such a format when the job advertisement doesn’t specifically request a cover letter. This way, you can introduce yourself and present your qualifications for the job without spending extra time on making the layout for your cover letter or choosing a Word cover letter template .

Follow our guide to read more about the best email cover letter format .

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Home » Job Tips » Resume Writing Tips » Cover Letter Formats – The 2023 Guide with Examples

Cover Letter Formats – The 2023 Guide with Examples

Writing an effective cover letter is key when looking for a job. Recent research revealed that 83% of hiring managers said that a great cover letter format affects their decisions, making it very important to get right. Whether you’re experienced or just starting in the job market, having solid writing skills and understanding how best to structure your application can be highly beneficial in landing that dream position.

In this blog, we share some top tips on formatting and crafting the perfect cover letter so don’t miss these golden opportunities. Investing some time into mastering the art of creating compelling yet concise applications could just lead you toward securing your ideal role.

Table of Contents

What is a Cover Letter?

A cover letter is a brief, one-page document that you send along with your resume to provide employers with your introduction. It also offers any pertinent information about you related to the job for which you are applying. The cover letter format for jobs and other applications includes three paragraphs: 

• An opening paragraph introducing why you’re interested in the position. 
• A second body paragraph providing summary details about your professional background relevant to this role.
• Finally, a closing statement outlining what makes you uniquely qualified for the specific opportunity being pursued.

Depending on individual employer practices some will require applicants to submit their materials including both a resume and accompanying cover letter while others might make it optional or not even necessary at all.

Sample Cover Letter Format

Here’s a professional cover letter format sample to provide you with useful guidance on how to structure your letter effectively and highlight your qualifications, enabling you to make a positive impression on prospective employers.

Sample Cover Letter with No Experience 

This is one of the best cover letter examples for freshers or a person with no experience.

To learn more about how to land your dream internship & job, you can take this internship and job preparation course .

Elements That Make Up a Cover Letter

Employing the right cover letter format can significantly enhance your chances of acing that first impression with prospective employers. Check out these guidelines on how to format a compelling cover letter:

1. Contact Details

In a proper job application cover letter format , include the following information in your cover letter header to make sure it is effective: 

• Name- Make it stand out by using large font sizes and bold text.
• Phone number- Include area/country code if you’re applying for a job outside of your current location.
• Email address- Use an appropriate email such as [email protected]. 
• Online profile (optional)- Enhance the application further with relevant online profiles, eg website or LinkedIn page, etc.

Next thing, to format your cover letter, include the current date and employer’s contact information. Leave a space between the date and the hiring manager’s name to make it easy for them to read.

• Today’s date
• Hiring manager’s name 
• Company name 
• Company street address 
• Company state, city, and ZIP code

2. Salutation

It’s important to make sure your cover letter is addressed correctly. Check the job description or check out the company website for the hiring manager’s name, but if you can’t find it that way don’t fret; just give them a call and ask who it should be sent to.

If that doesn’t work out, instead of using something generic like “To Whom It May Concern”, customize your salutation for who/what team /department you’re applying to. Try saying ”Dear Accounting Team,” or “Dear Hiring Manager”.

3. Starting Paragraph

This is your opportunity to grab the hiring manager’s attention and tell them who you are and why you’re applying for the job. Show enthusiasm by expressing how excited you are about this role as it relates to your career goals. Make it stand out by using keywords from the ad that relate directly back to what they’ve asked for, also mentioning if anyone referred you or knows someone at the company already if applicable.

In the initial section of your cover letter, strive to capture the hiring manager’s attention and present yourself. Additionally, indicate what position you’re applying for as well as where the job listing was discovered.

• Grab the hiring manager’s attention 
• Provide a self-introduction  
• List the position you’re applying for  
• Describe where you found the job posting

4. Middle Body Paragraph

Now that you have established your interest and enthusiasm for the role, it is time to discuss what qualifications make you an ideal fit. In one or two paragraphs, explain how relevant experiences and skills can transfer directly into the new job’s requirements. Here, focus on specific accomplishments that demonstrate why you are perfect for this position; repeating bullet points from a resume isn’t necessary at this point since employers may already be familiar with them. Details here should further illustrate those highlights to present yourself as the best possible match required for the role.

Do research on the company you are applying to. Learn about their industry, how they currently stand in it, and if possible what their plans for the future look like. Write a paragraph explaining why your skills can help them reach these goals. You may want to include some career highlights as bullets between paragraphs; focus on accomplishments with quantifiable numbers so that readers remember more easily.

5. End Paragraph

End your letter by thanking the employer for their time and letting them know you are interested in progressing to further stages of the hiring process. You can also use this as an opportunity to explain any gaps in employment history or highlight why you would be a great fit for the role.

6. Complimentary Close and Signature

When writing a professional cover letter, choose an appropriate complimentary closing that is friendly yet formal. Examples of suitable closings include “Sincerely”, “Regards”, or “Best” followed by your first name and last name. Alternatively, you can use more specific phrases such as “Thank You” or ‘Thank You for Your Consideration”.

Refrain from using overly casual expressions like cheers, warm regards, thanks a ton, etc., which could be too informal in the context of business correspondence . If sending out hard copies make sure to sign off with a handwritten signature along with your full name at the bottom portion below the closure sentence.

Extra Tips for a   Professional Cover Letter Format :

If you want potential employers to take the time to read your cover letter, you must have a flawless format. To ensure proper formatting for an effective job application cover letter, consider these additional tips:

• Font style- Use a conventional font such as Times New Roman, Arial, or Verdana. Avoid fancy fonts to ensure the letter is picked up by applicant tracking systems.
• Font size- No larger than 12-point font and no smaller than 10.5-point 
• Margins- Between 1” and .5”; if running out of space adjust margins but not too drastically so that it looks thin/full.
• Spacing- Leave spacing between each part (date, address, etc). 
• File format & naming- Submit document files in either PDF/DOCX formats only; name them with your full name plus job title i.e JohnDoeJobTitleCoverLetter 
• Length- Every cover letter should be around 250-400 words maximum length and one page long

Conclusion 

A successful cover letter format can help you stand out from the competition and demonstrate why your qualifications make you an ideal candidate for a particular job. Be sure to include contact details, craft an engaging introduction, highlight relevant skills in the body of your text, and finish with a succinct closing statement. Customizing each application package shows employers that you put thought into submitting it.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal. 

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it. 

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry. 

This article is going to show you exactly how to format a cover letter the right way. 

Here’s what we’re going to cover: 

• What Should Go On a Cover Letter?
• How to Format Your Cover Letter
• (Free) Cover Letter Templates You Can Use
• How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured. 

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain. 

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way. 

What exactly goes into a cover letter? The short answer is as follows:  

• A header , which contains your contact information and the employer’s or recruiter’s contact information.
• A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
• The body of your cover letter , which is between 1-3 paragraphs.
• A closing paragraph , which usually contains a call to action.
• A formal salutation .

And here’s what that looks like in practice: 

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header 

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info. 

If you’re wondering which contact information you should include and which you should leave out, here are the essentials: 

• Full name and professional title (where applicable) 
• Phone number
• Name and professional title of the hiring manager
• Name of the company you’re applying to 
• Company address 

Here’s a visual representation of this: 

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter . 

#2. Greeting 

After listing your contact information, it’s time to address the cover letter . 

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them. 

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example: 

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as: 

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person. 

In such cases, here are some do-s and don’t-s to keep in mind: 

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph 

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.  

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

• Your name, profession, and years of experience.
• 1-2 of your top achievements (to help you stand out).
• The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively! 

#4. Cover Letter Body 

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

• Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence. 
• Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job. 
• Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice: 

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on. 

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as: 

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action) 

Now, how you end a cover letter is just as important as how you start it. 

As you wrap up your cover letter, it’s important to do the following:

• Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here. 
• Thank the hiring manager for their time . Good manners go a long way. 
• Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action. 

Here’s an example of that: 

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality. 

As for your formal salutation, you can use any of the following “tried and tested” greetings: 

• Best Regards,
• Kind Regards,

Cover Letter Format Guide 

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important. 

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case. 

Here are the rules that you need to follow: 

• Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long . 
• Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs. 
• Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
• Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it. 

Or Choose One of Our Cover Letter Templates 

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible. 

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.  

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents. 

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It! 

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways: 

• Sending it as an email attachment.
• Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above. 

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently: 

• Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
• Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation. 
• Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful. 

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right. 

Here are the main points this article covers to achieve that: 

• Make sure to structure your cover letter the right way. 
• Address your cover letter the right way and write an attention-grabbing opening paragraph.
• Wrap up your cover letter with a call to action. 
• Pay attention to the margins, space lining, font size, and cover letter length.
• If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.  

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Earn Job Hunting

How to write a cover letter that stands out.

Picture it: You’re applying for jobs on LinkedIn, and there’s a cover letter field. But it’s optional. So, do you take 30 minutes to craft one that will impress? Or, do you get stuck wondering how long your cover letter should be or what the best cover letter format is, and give up entirely?

One thing’s for certain: Many companies have dropped their cover letter requirement in recent years. And that’s worth celebrating. But for the companies that still want to see a longer missive, what are the new rules? 

Thankfully, the long cover letter format of the 2000s has been retired. The new version is a lot shorter, and personality-driven, than its predecessor. Think about it like writing a Facebook post versus a Tweet. The latter’s limited character count inspires us to condense all the most important information, and make sure our words pack a punch. This is exactly how job seekers need to think about their cover letter. 

How long should a cover letter be?

If you’re still working with a cover letter format from years past, it’s time for a trim. Somewhere between 200 to 400 words is the modern sweet spot according to Zety, a resume site. That translates to about half a page long, or 3 to 6 paragraphs. The main things you need to incorporate are: the motivations behind your application, your career objectives, and a spotlight on your career achievements. 63% of respondents in the Resume Lab survey said the most important thing to include is why you want to work for the company. So, focus on what attracted you to the job, and why you would be a good fit. 

Always send a cover letter, even when it’s optional.

If the job doesn’t require it, do you still need to send a cover letter? According to a survey by Resume Lab, 72% of hiring decision-makers still expect to see one attached even if it’s listed as “optional.” Put simply, they want to see who will go the extra mile! And even if they just skim it, the effort you put into writing a cover letter doesn’t go unnoticed.

Plus, if your resume isn’t exactly where you want it to be or you’re still playing with its format, that cover letter could be your saving grace. In the same Resume Lab survey, 83% of hiring managers said that a great cover letter can actually land you an interview even if your resume isn’t up to par. You’re not out of the running yet!

A few basic rules on cover letter presentation: If you’re interviewing in person, bring a few copies with you just in case. It’s always better to be over-prepared, even in this digital age. And if you’re uploading files to a job site, have separate files for your resume and cover letter. Not only do most sites ask for them as separate documents, but having unique attachments will help make sure they stay organized. (That’s good for you, and for your prospective employer!) 

No Double Dipping, Please!

With any resume and cover letter combo, try to limit repetition. In other words, don’t just rehash the achievements listed on your resume in your cover letter. You want them to compliment each other, not parrot! Double-dipping on your accomplishments can actually get your entire application tossed in the trash. Instead, format your cover letter to highlight the skills you used or gained from each of the positions listed on your resume. This is where you can sell yourself without making it too much about you, and not enough about how your skills are a perfect fit for the position at hand.

Lastly, before sending out any piece of an application, triple check to make sure there are no grammatical errors. A cover letter is a 200 to 400-word professional love letter, and it needs to be grammatically flawless, as it’s the only first impression you’ll ever get to make… And while we’re on the topic, if you’re going on an application blitz, please please make sure you have the right company name and hiring manager name listed on all correspondence. There’s nothing worse than hitting “send” on the application for your dream job only to realize that you actually referred to the company as their biggest competitor. 

• 6 Things You Should Delete From Your Resume ASAP
• 6 Things You’re Unintentionally Doing (Or Saying) In The Workplace That Could Be Holding You Back In Your Career
• How To Negotiate Fearlessly

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Cover Letter Writing Guide 2024: Examples and Tips

Learn about the importance of a cover letter, discover three CV cover letter examples for jobs including management and middle management, as well as for students, graduates, and beginners.

A well-structured cover letter, when combined with your CV, is key to finding the position you desire. A cover letter illustrates your expertise and qualifications for the job you seek. A cover letter offers the chance to describe specific situations, highlight important talents, and share professional goals that may not be addressed on your CV. 

Before you start drafting your CV cover letter, review some sample cover letters to discover effective techniques and important tips for creating a personal statement for your job application. This article explores three cover letter examples organised by genre and industry sectors to inspire you. 

Management cover letter example

[Receiver’s Address]

[Salutation],

I am a seasoned corporate executive with a strong reputation for accelerating corporate growth and reorganising global businesses. In the role of senior manager, I shall contribute my drive and will to succeed to your company. I have primary areas of experience that I will contribute to your company, which are as follows:

I have a deep dedication to [the respective industry/sector] , having served in many roles and competencies.

My effective [the respective industry/sector] knowledge as well as the capacity to develop, comprehend, and resolve [the respective industry/sector] processes is bound to boost business market share gains, ultimately leading to financial prosperity.

I have an independent spirit, agility, and expertise that will help you build important connections to succeed in business. 

My experience of over three decades of smart, critical thinking activities has delivered productivity and profitability.

My [name of degrees] and community outreach management responsibilities with several non-profit organisations have further enhanced my abilities and flexibility to satisfy the work criteria. Since I have done this over the years, I'd like to share with you the high-quality service and value I can offer to your organisation.

 Thank you for taking the time to read this. I can be contacted on [contact details]

With warm regards,

[Closing Signature]

Middle management cover letter example

I'm writing to express my interest in the position of [position name] at [company name] . I'm certain that my level of knowledge fits well with the obligations described in your job description since I have over six years of experience operating the [specified niche] .

I've proven myself to be quite an efficient manager and a good leader in my work as [name of previous job position and the company name] . As I single-handedly taught and trained the whole [team name] staff in prep work for [name a commendable task carried out by you] , my worth became clear to the proprietors. Throughout the following years, my team regularly exceeded monthly [specified niche] targets.

Your company, I feel, would greatly benefit my expertise in the key segments:

High level of customer service criteria 

A passion for quality

A high level of dedication as well as leadership abilities

Delivering results under pressure

I believe my skills will contribute to [business name] ongoing growth. My experience in this field has equipped me for this opportunity, and I genuinely hope that I will be able to contribute to your team.

It would be an honour to speak with you about the [job position] in further depth. I'd be delighted to visit whenever it is most suited for you. 

I appreciate the time, and eagerly await your response.

CV cover letter sample for beginners, students, and graduates

I'm writing this letter to express my interest in [company name] ’s internship programme. I learnt about your organisation via my institution's student placement centre, and after browsing your website, I've become interested in your outstanding work in [ industry name] .

I'm now majoring in [subject area] and minoring in [subject area] at [institution name] , where I'll graduate [graduation date] . In addition to my  [subject area] and [subject area] experience, I specialise in [interest/subject area] . The opportunity to do my internship with [business name] will expand my knowledge and experience to progress in my profession while applying everything I've studied to support your business objectives.

I aim to work with an organisation like [business name] after college to get hands-on experience, [professional goal] , and eventually [professional goal] . With the correct opportunity and professional experience with well-known clients, I believe I can achieve my goals. I previously interned at [business name], where I worked on important projects for their major customers. I had the chance to study [name of technical skills/tools learned] during the same internship. I also learnt [example of initiative and outcome] . Given that you are seeking to expand your [team name] , I feel my understanding of [subject area] may be of value to you.

If you have any questions that you would like me to address, please contact me on [contact details].

Looking forward to hearing from you,

3 tips for writing a great cover letter

The cover letter templates above go beyond the information in a CV, assisting the recruiting supervisor and potential employers in quickly recognising the applicant’s value as an employee. Let’s explore the key ways this is achieved.

Be straightforward and succinct. They express most about what a cover letter ought to state in the first paragraphs, such as their expertise level and status, as well as how they got the position.

Be specific about experience and impact. The applicant outlines key expectations from the position description and shows their relevant skills and previous experience with similar tasks. They also share an example about just how they have driven impact in their present job. Your cover letter should include applicable situations that illustrate your potential to accomplish the responsibilities mentioned in the job description whether you are a fresh graduate asking for an apprenticeship or early in your career looking for your next role.

Include a clear call to action. In each example, the applicant signed off by reiterating their interest in the company and role, sharing their availability and willingness to connect, and providing their contact details such as a phone number or email address.

Get started writing your cover letter

Your cover letter is an opportunity to distinguish yourself. Consider a period when you delivered impact with a major project or implemented a new strategy to spur innovation. Since you will have more quantifiable achievements to rely on as you gain more expertise, your cover letter is the perfect spot to bring out these details. Make the most of this desirable opportunity to show off your skills, expertise, and abilities. 

Learn more about effective cover letters in the online course Writing Winning Resumes and Cover Letters from the University of Maryland. For more career planning assistance, consider courses like Successful Interviewing or Career Planning: A Path to Employment .

Keep reading

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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

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Share this article, how to write a cover letter in 2023 (format and useful tool).

Based on proper cover letter formats and what to include in the letter, this post will walk you through how to write a cover letter in detail. You will also learn how to convert and submit it via SwifDoo PDF for increasing the likelihood of being hired.

What Is a Cover Letter?

A cover letter is a document that you write to highlight your experiences, skills, and other abilities fit for the specific position and company. It is also used to express your great interest in the job. Knowing the definition of it is important when we talk about how to write a cover letter.

A cover letter, also called application letter or motivation letter, is oftentimes sent as an additional attachment together with a resume. As the name suggests, it is a letter commonly composed of paragraphs. The purpose of it is to tell recruiters why you are qualified and great for them. It is quite important for making yourself stand out.

What Does a Cover Letter Need to Include?

A proper cover letter format counts for a lot in impressing employers. Whether you are a student who needs to submit an application letter for an internship application, a teacher looking for a teaching job, or a job seeker in any other field, you need to know how to format such a document. Your letter layout or structure should follow several essential guidelines. Learn how to write a cover letter for a job in the following standard format.   

1. Create an impressive header :

The key to your professional success lies in the first impression of your letter, so it's important to know how to start a cover letter. A header should be included on the upper left corner of your letter, which contains your contact details like: your full name; job title; address; phone number; email ID; city and date.  

2. Information of the company you apply for :

Speaking of how to write a cover letter, the details of your hiring manager and the company you are applying for should be mentioned. It includes: hiring manager's name and job title; company name and address.

3. Write a personalized salutation :

One of the major issues in cover letter writing is how to address a cover letter. Make sure to address your manager by their name to hook all the attention. For example, prefer writing Dear (name of the hiring manager) instead of generalizing the salutation of your letter by writing 'To whom It Might Concern' or 'Hey team,' etc.

4. Write a hook-worthy opening paragraph :

In terms of how to write a good cover letter, you should write a catchy enough opening paragraph to hook the recruiter's attention. Highlight and quantify your achievements in metrics. Design the section to showcase your enthusiasm and how you can fit the manager's needs.  

5. Sing the tune of your potential :

You must know how to sell yourself when you write a cover letter. To be sold, you need to have some potential and be aware of them. Convince your manager how your potential topped with your professional commitments, can serve them in the best way possible.

6. Express your eagerness to join :

Avoid any generic data. Express how that specific job makes an impression like no other on you. Entail your passion and enthusiasm towards the position. You can exemplify an ongoing or an upcoming company project and how your zeal and wisdom can contribute to making it successful.

7. Necessary call of action :

Regarding how to write a cover letter, the closing paragraph is essential. Provide additional value by taking the necessary call of action. Express to meet in person to explain to them what all you have to offer and how your offerings can make a considerable difference in achieving the company goals.

8. Choose the professional formal closing style :

After writing all the heading and body parts, it's time to question how to end a cover letter. Never forget to close your letter by signing off formally and thanking the hiring manager for their valuable time. 

9. Add a postscript :

To write a great cover letter, a postscript is a good idea to scream for your manager's attention until the end. An interesting 'P.S.' can further impress your recruiter to shortlist you for another meeting. It can contain an interesting fact about you that may or may not relate directly to the job.

Aside from the above major points, you should also take font size, style, spacing, page margin, and some other factors into consideration. Additionally, regarding how to write a cover letter, some pro tips and general rules are given in the later part of this post.

What File Format Should a Cover Letter Be in?

Following the above guidelines or steps, you might have figured out how to write a cover letter easier. Whether you write a cover letter in Microsoft Word, Excel or PDF software, when you're about to finishing, it will be time for you to think about sending the digital copy. 

Sometimes, a human resources specialist will specify which file format you should send your application document in, but if they don't? While you can attach the letter as a Word, Excel, or PDF document, it's best to understand the differences between them so that you can choose the most suitable file format. 

Advantages of Word/Excel Cover Letter:

A Word or Excel document is easy to edit.

Some applicant tracking systems may work better with Word files.

Advantages of PDF Cover Letter:

A PDF file will display completely the same on any device or in any software.

All the formatting and layouts will be retained when HR specialists receive your PDF.

PDF files cannot be edited without a PDF editor, which prevents your information from unexpected changes.   

A cover letter in PDF format can be read by and go through applicant tracking systems.

When talking about how to write an effective cover letter, you should attach importance to the file format. If the employer didn’t require which file format your letter should be in, PDF is always the ideal option with its broad compatibility and security. As you may know that unless the Word processor (such as Microsoft Word) versions you and the recruiters use are the same, formatting issues may arise, which will harm their impression of you.

To make your Word document a PDF without any hassle, you can rely on SwifDoo desktop PDF tool and SwifDoo online converter that will be introduced in the coming parts.

Convert a Cover Letter to a PDF File with SwifDoo PDF

One of the major issues when the topic is how to write a cover letter is converting a cover letter to PDF format. Since PDF has many benefits over Word or Excel format, how do you convert a letter to a PDF? SwifDoo PDF understands and values your needs well, and enables you to easily turn an Excel or Word file into a PDF without losing quality. Converting PDF to Word is also simple with the productive application. It supports XLSX, XLS, DOC, DOCX, PPTX, TXT, and many other formats.

Let’s dive into how to convert your cover letter to a PDF file.

Step 1: Launch the file converter after writing a cover letter according to the introduced format;

Step 2: Click Create in the start interface of the application, and choose From File in the pop-up window;

Step 4: Save the PDF cover letter or go to Share to share it via email, Google Drive or Dropbox to the recruiter.

If you have written several slightly different letters, SwifDoo PDF allows you to effortlessly batch add and convert them all in one go. In addition, you can utilize the program to directly write your cover letter in PDF format by creating a blank PDF without converting from another format. SwifDoo PDF makes it effortless to edit a PDF file on Windows . You can add text, images, hyperlinks, set page margins, and do more with the PDF file.  

Among heaps of desktop software, SwifDoo PDF outperforms many others with only a 10MB size, quick response, simple interface, and rich feature set. One of the keys about how to write a cover letter is to make the letter good looking. Use SwifDoo PDF to customize your PDF page size, background, headers, footers, and more.

Convert a Cover Letter to a PDF File with SwifDoo Online PDF Converter

For those who are reluctant to install an application on their devices, use the free SwifDoo PDF online converter to convert the cover letter. Let's see how to create a PDF cover letter online.

Step 1: Write your cover letter using the recommended format, go to the top of the SwifDoo website, and click Convert PDF ;

Step 2: Choose Word to PDF , or Excel to PDF  as needed, and tap Choose file  to upload your letter;

Step 3: When the conversion is completed, hit the Download button to save your PDF.    

Pro Tips to Make Your Letter Sound More Confident

Anyone can write a motivation letter, but only a few can make it impressive. If you wish to know how to write a cover letter that's more eye-catching, take a look at these pro tips while writing:

• Always address your manager by their name. 
• In the absence of your recruiter's name, you can greet it to the department you are applying to or can also write 'Dear Hiring Manager.'
• Cover your meaty content in three paragraphs: grab attention, your skills, and capabilities, and prove that you are the perfect match.
• Avoid using typical and cliched lines.
• Be creative to hook the attention of your hiring manager.
• Apart from focusing on the job, talk more about what you have to offer the company.
• Always follow up on the application.

Generic Rules to Write a Compelling Cover Letter

There are always some general no-fail rules that you cannot miss to write a cover letter. So in case you cannot recall them, we have listed these rules here for a quick reminder.

• Always keep your letter short.
• Don't write a letter more than a single page.
• Choose a perfect layout for your covering letter. 
• Prepare a blueprint of your letter before drafting the final one.
• Do rigorous research on your hiring manager, job title, and the company.
• Ensure to make a list of necessary job keywords to highlight your skills and qualifications around them.
• Be true to your words.
• Remember to proofread for spell check before submitting it.

Choose proper action verbs and powerful words to create a distinct impression for your motivation letter.

According to a survey conducted by a resume builder provider, ResumeLab, most recruitment specialists are more willing to interview and hire the candidates who sent cover letters. Therefore, whether those job ads require a cover letter or not, it’s always better to write one and send it along with your job application to let your strengths shine.

When it comes to how to write a cover letter, always remember to include the basic things mentioned in this article, which play an outline role. An outline will well organize the content and make your expression more logical and understandable. Also, be sure to keep your letter short but powerful. Last but not least, send in PDF format unless the hiring managers ask you to send it in another format.  

FAQ: Where Can I Find a Cover Letter Template?

To write a cover letter without designing it from scratch, you may want to download and use a template. Thankfully, many developers have been aware of that demand, and specially designed many templates for downloading. From sites such as Zety , Job seeker, Novo resume, Template.net and Resume Genius, you can get a lot of free cover letter samples and templates for opening in Google Docs, Word, and PDF software.

Google Docs and Word templates are easily edited, what if you have downloaded a sample PDF file? No worries, SwifDoo PDF is here to help you convert the PDF to an editable Word file for easy editing or making direct changes to it.

Charlotte has been in the software industry for 8+ years. She works for AWZWARE now as a passionate writer. She is good at providing simple guides to use various video, office and entertainment software. Charlotte also recommends many other useful tools to make your work and life easier. A food lover too.

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How to Write a Cover Letter in 2023 (Layout, Template and Examples)

Cover Letter Layout

The recent stiff competition for limited job opportunities has prevented many people from landing decent jobs. Although many applicants are qualified for a particular job, few realize that presenting the right documentation is the secret to staying ahead of the competition.

When writing a cover letter , the overall layout can make or break a potential interview request. If you style and design it in a way that catches the attention of your potential employer, you’re ahead of the competition. Continue reading for tips and advice on how to write a winning cover letter properly.

What is the purpose of a cover letter?

The purpose of a cover letter is to introduce yourself and to explain why you are interested in and qualified for the job for which you are applying.

A cover letter should be included with your resume when you apply for a job. It should be tailored to the specific position for which you are applying and should highlight your skills, experiences, and accomplishments that are relevant to the role.

A compelling cover letter speaks to the hiring manager, telling them why you’re the best candidate for a particular job. It describes how you are suited for the job and what you’ll bring to the table when given the opportunity.

What to Include in a Cover Letter

Your cover letter can be divided into three sections: the introduction, an overview of your skills and expertise, and a conclusion.

Most employers often glance through a cover letter to get a taste of who you are, even before delving into a resume . Therefore, it’s crucial to keep things organized and concise so they don’t lose interest.

4 Steps on How to Write a cover letter for 2023

Writing a cover letter isn’t easy, but you could face a lifetime of opportunities by writing a great one. People who know how to write a cover letter generally have a better chance of getting hired.  Below are the four steps you should take to create a compelling cover letter:

1. Add Contact Information | Cover Letter Details

Your cover letter intro should include your name, official email, phone number, and perhaps LinkedIn profile.

Where applicable, include the hiring manager/organization’s contact information, address, and number. Providing your contact information allows the employer to reach you when they find you fit for the job.

Note: Nowadays, recruiters are using LinkedIn to find potential employees for their organizations. Feel free to add your LinkedIn profile URL if you would like.

2. Create The Salutation | Cover Letter Introduction

It’s always courteous to greet the hiring manager with an appropriate title. After all, they’re also human. You can research a little about the employer and discover who they are. This way, the salutation won’t be awkward, and there won’t be any mistakes. But if you can’t find out much about them, don’t worry.

Use “Dear Sir/Madam.” This is the most appropriate salutation in case you have no clue who the recruiter or hiring manager is.

3. How to Start a Cover Letter | Cover Letter Body

This is where the bulk of your cover letter content will go.

Opening Paragraph

• Start by writing down the job you’re applying for and inform the employer where you learned about it.
• Whether it’s on the Internet or from a newspaper advert, mentioning where you learned about the job opportunity shows your application’s seriousness.

2nd Paragraph

• The second paragraph should capture what you have to offer the organization.
• In this section, describe how you’re equipped to handle the responsibilities of the advertised position.
• Please write a concise summary of your skills, experience, and achievements, but don’t overdo it. The resume will cover the skills section.
• Use bullet points to break down the text to make it easy to read.

3rd paragraph

• The third paragraph should highlight what and how you know the employer.
• For example, an article posted on your favorite social media platform might have drawn your attention to the company. Or maybe it’s been a lifelong dream to work with them.
• Capturing this information shows the employer that you’re interested in the organization’s operations. 
• Don’t make up stories or give false information, which could ruin your credibility. Provide accurate details you could remember even when invited for an  interview .

Closing Paragraph

The fourth section is about closure. It’s a call to action for the employer to consider your application and interest in the job.

Ask them to contact you and give feedback. It’s also wise to leave final regard or a formal closure.

• Words like “Yours Sincerely” and “Best Regards,” are highly recommended because they offer a professional approach.

4. Proofreading | Cover Letter Review

A letter full of mistakes is a turn-off for most employers and will almost all but destroy your chances of an interview. It shows that the applicant didn’t take enough time to read through it and might not be serious about the job.

Always read through the letter to correct mistakes and make the message as clear as your intentions. Ask family members and friends to run through it or use a grammar-checking website like Grammarly to correct any mistakes.

The layout of a cover letter is fairly straightforward, but we’ve provided an easy-to-follow infographic to help make it a bit more visual. While the header, body, and closing sections are crucial, you can also see how we implemented the contact information into the letter.

Cover Letter Template

This template can be helpful for people who are not sure how to structure their cover letter or what information to include. It can be used as a starting point when writing a cover letter, with the idea being that you would customize the template to fit your unique background and skills.

Cover Letter Example

If you are unsure of what a cover letter looks like, this sample can be used as a guide or template for creating your specific cover letter. This is designed to give you an idea of the structure and content of a successful cover letter.

ResumeGenius has a large number of cover letters to utilize. Check them out here

Related Articles:

• Best Resume Writing Services
• How To Secure An Unfair Interview Advantage
• What Not To Say During An Interview

Frequently Asked Questions (FAQ)

What else makes a great cover letter, prior research the employer.

Always research the hiring organization and the job being offered. A good cover letter shows that you understand what you’re signing up for.

In most cases, the employer will prioritize applicants who demonstrate a good understanding of the organization’s mission and the responsibilities they’ll be allocated.

Optimize The Cover Letter With Related Keywords

This will increase your visibility to the employer. For example, if a job opening entails journalism, use terms related to journalism, such as editing and writing.

Many recruiters are busy and have limited time to read the entire cover letter. Most will only go through the first few lines (or use the “ctrl F” find function) to get a picture of who you are.

Make the introduction short, precise, and engaging to encourage the employer to read more about you.

Making it Relevant

• Your cover letter should be relevant to the job you’re applying for.
• Some recruiters use an Applicant Tracking System (ATS), software designed to filter applications and present the best matches for a particular job. These systems are primarily used for resumes, but cover letters are filtered through.
• Many applicants don’t pass the ATS, especially if they didn’t read through the job posting. 
• If you don’t want to get filtered out by the ATS, ensure that the cover letter is relevant and rich with keywords related to the job.
• Since it goes with the resume , the cover letter will have given more space to add those keywords and increase the chances of getting discovered.

How Long Should a Cover Letter Be?

Cover letters should be half a page to a full page long (nothing beyond that). Look to limit your cover letter to around 3 to 6 paragraphs, and try not to go beyond 500 words. The recruiter or hiring manager should be able to quickly glance through the content (15 seconds or less).

• Page Length: Should be 1/2 – 1 page long
• Paragraph Count: Stick to 3 to 6 paragraphs long
• Word Count: Have no more than 500 words

Are Cover Letters Still Relevant in 2023?

Yes, cover letters are still relevant and can be an important part of the job application process 2023. While many companies don’t require a cover letter, and others may only give it cursory consideration, a well-written cover letter can still be a valuable tool for introducing yourself to an employer and explaining why you are a good fit for the job.

Wrapping Up | What Should a Cover Letter Include

Your cover letter is an introduction that you can’t miss on. Understanding how to write one specifically for the targeted employer properly will leave an amazing first impression!

Remember, the main purpose is to capture the hiring manager’s attention. You want to convince them that you’re the person they’ve been looking for. To recap our key takeaways, we ran through the following :

• What to include in a cover letter, such as the introduction, main content, and closing
• The cover letter template to help make your own
• The cover letter examples to reference when writing your own
• The suggested length of a cover letter

We hope this helps, and good luck out there!

Your cover letter is only as good as the content of your resume. Here are some resources to help write your own resume or resume writing services to pass off the task to a professional.

Title: Cover Letter Layout 2023

Category: theDocuments

Tags: how to write a cover letter in 2023, how long should a cover letter be, writing cover letter, what is included in a cover letter, how do I write a cover letter for a job, cover letter template, cover letter sample

Author : Reid is a contributor to theJub . He’s an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile

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• English (UK)
• Cover Letter

How to Address a Cover Letter in 2024 (with Examples)

It always makes you think - how to address a cover letter? How to address a cover letter without a name? Worry not, our guide we'll show you how to do it like a pro.

Here’s how to address a cover letter—

There’s a right and wrong way.

Way #1: The employer thinks, “This applicant’s got a brain.”

Way #2: She thinks, “Yuck. Another dud.”

It’s not rocket science. Just pick the right salutation and the right address cover letter format.

In this guide, you'll learn:

• Who to address a cover letter to.
• How to address a cover letter without a name.
• Addressing a cover letter—format + examples.
• How to dodge the worst cover letter address mistakes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 21 cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Here’s how to address a cover letter with no name:

How to Address a Cover Letter Example

Briella Keijzers Software Engineer 1834 Candlelight Drive Alvin, TX 77511 917-940-0130 [email protected]

Software Engineer Hiring Manager Treble Frinchet, Inc. 3621 Adams Drive Houston, TX 77002

Dear Software Engineer Hiring Manager,

Raising user experience scores 32% at Cunning Ferb Solutions was a daunting challenge. However, when I led the team that...

That’s addressing a cover letter to unknown.

Need more how to address cover letters samples? Want the proper address format on a cover letter for resumes?

That’s next.

1. How to Address a Cover Letter Without a Name

To address a cover letter without a name, you can use some variation of 'Dear Marketing Team Hiring Manager' or 'Dear Hiring Manager'. However, it is always better to find someone to address.

If you don't find the name of the hiring manager, you can address it to the head of the department for the position you’re applying for.

Imagine you’re reading cover letters.

One starts, Dear sir or madam.

Trash can, right?

Of course you won’t do that.

But if you don’t know how to address a cover letter without a name, you’ll look just as bad.

How to Address Cover Letters Without a Name—Examples

Who to address cover letters to if unknown:

• Dear PM Hiring Manager,
• Dear Software Engineer Hiring Team,
• To the Customer Service Search Committee,
• To the IT Recruitment Team,

Why do those addressing a cover letter examples work?

They’re not generic. They show you’re not spraying resumes at a million jobs.

Don’t like them?

Use Dear Hiring Manager or Dear Recruiter. You can even drop the cover letter greeting and start with the first paragraph.

2. How to Find Out Who to Address a Cover Letter To

“This one’s no dummy.”

What if you could make the hiring manager say that?

Just use their name.

But who do you address a cover letter to? In the XXI century, it’s easy to find.

Who Do I Address My Cover Letter To?

There are a few ways you can learn who to address your cover letter to:

• Check the job posting. If the name’s there and you don’t use it, hello trash can.
• Read the email address. If it’s [email protected], search “h hennequin” and “treblefrinchet.com.” You’ll likely find the name.
• Check the company website. Many companies list department heads under about us .
• Call the company. Ask the admin assistant who to address a cover letter to.
• Look on LinkedIn. Search the company name + manager job titles.
• Ask your network. See if a contact on LinkedIn or Facebook works there.

Still can’t find the name for addressing a cover letter?

Ditch the cover letter salutation and start with your first paragraph.

Expert Hint: Avoid Hello, Hi, Dear Sir or Madam, and To Whom It May Concern letters. They come off lazy and spammy.

3. Duck These Blunders in Addressing a Cover Letter

“Dear Mrs. Bisonnette,”

Hey, my name’s Jim!

Avoid these common, deadly how to address a cover letter  bear traps:

• Double-check the gender. Are you writing to a gender-neutral name like Ari, Jules, or Pat? Peek at the LinkedIn profile pic for gender clues.
• Use Ms. —not Miss or Mrs . Ms works whether she’s married or single.
• Use titles. If it’s Dr., Rev, Prof, or Sgt they’ll appreciate the respect.
• Drop the last name only if they drop it first—in their response to you.
• Spell check. Don’t make employers think you’re sloppy.

Expert Hint: If you don’t like Dear Hiring Manager cover letters, drop the “Dear.” Employers are used to it, but you can start with, “Hiring Manager,”.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

4. Cover Letter Address Format

It’s easy.

Here’s how to start cover letters with good presentation:

Your Name Title Street Address City, State, ZIP Phone Email Address

Hiring Manager Name (if possible) Hiring Manager Title Company Name Street Address City, State, ZIP

Dear [Manager Name or Title],

For specifics, see the addressing a cover letter example up top.

How to Address an Email Cover Letter

Use these tips for addressing a cover letter email:

• Subject Line: 5-10 words—“Job Application for” + position you’re applying to.
• Start with a cover letter salutation like Dear Dr. Manzanilla,
• Put your name, email address, and phone number at the end.

Email Subject Line:  Job Application for Engineering Position, referred by Karen Sheng

Cover Letter Email:

Dear Mr. Grohl,

When I slashed costs by...

Expert Hint: Did someone tell you about the job? Add her to your email cover letter subject line. Example: Job Application for Engineering Position—Referred by Karen Sheng.

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Key Points:

Here’s a recap of how to address a cover letter:

• Who do you address a cover letter to? Use the hiring manager’s name. To find it, check the job posting, LinkedIn, and company website.
• How to address a cover letter without a name: Use Dear [XYZ] Hiring Manager. Example: Dear Sales Team Hiring Manager.
• Avoid obvious mistakes. Check spelling, gender, and titles. Use Ms. instead of Miss or Mrs.
• When emailing cover letters and resumes, write a subject line with “Application for” + job title. Start with “Dear.” Save contact info for the end.

Got more questions on how to address a cover letter? Still confused on how addressing cover letters works? Leave a comment. We’re happy to reply.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Having published over 200 career-advice articles, Tom Gerencer is a career expert who covers the whole array of job-seeking topics for people at all career stages, from interns to C-suite members. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages. Tom holds a degree in English from Colby College.

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How to End a Cover Letter (+Closing Paragraph Examples)

Closing a cover letter doesn't have to give you a headache. Our guide will show you how to end a cover letter with a proven closing paragraph, examples and sign off samples.

Tom Gerencer, CPRW

Career Writer at ResumeLab

How to Format a Cover Letter: Examples & Tips for 2024

A proper cover letter format can score you a few points. Read on, and learn how to format your cover letter so it won't go unnoticed.

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