memo on transfer of work assignment

Template for letter of reassignment or transfer

Mastering Employee Transfer Letters: 12 Essential Tips & Letter Format Template

By Heather Hudnall, CRP, GMS

What Is an Employee Transfer Letter?

Employee transfer letters are given to employees who are being relocated to a different branch, department or location of their employer. The reason for these letters is more than professional courtesy: transfer letters supply both employee and employer with the “ground rules” of the transfer. We’ve outlined some best practices for writing an employee transfer letter below. Additionally, if you have been assigned an international relocation , check out our page on best practices for writing a global assignment letter of understanding .

What Is the Purpose of A Transfer Letter?

Transfer letters are central to successful employee relocations . Among the goals of these documents are the following:

• Create a written record of the employee’s transfer for the personnel file.
• Provide evidence that the employee’s compensation account follows the employee accurately.
• Track the personnel in each department to ensure a correct head count for staffing purposes.

Whether the transfer is employer-generated or a mutual agreement between employer and employee, the transfer letter offers physical evidence of the move from one department or location to another.

Employee Transfer Letter Checklist

Consider the following items as a template from which to create appropriate transfer letters. Be sure to include:

• The employee’s full name and current address, with accurate contact information
• Reason for the transfer
• Name of the department or location from which the employee is transferring
• Name of the department or location to which the individual is moving
• The exact effective date the transfer will take place
• The official start date in the new location, if the date is different from the effective date of the transfer
• The name of the new supervisor to whom the transferee will report
• The creation or issue date of the transfer letter
• The details of the position in the new location, including any bonuses the employee is to receive as a result of the transfer

Also remember to:

• Use a standard letter or memo format, whichever is consistent with previous transfer letters issued by the employer
• Closely proofread the letter to ensure accuracy
• Ensure the letter or memo has the original signature of the appropriate person authorizing the transfer

If there is a change in title or responsibilities, details about those changes may be described. Additionally, changes in titles and duties should be documented for inclusion in the employee’s personnel file. The letter should refer to the company’s relocation policy and summarize the portions of the policy that are applicable to the employee. It’s important to adhere to the company employee transfer letter format for consistency and clarity in communication.

Clarity is vital to transfer letters. They should be straightforward to avoid misunderstandings or confusion regarding the transfer.

How Should You Format an Employee Transfer Letter?

Having trouble drafting your own employee transfer letter? Check out a basic example below. A few tips for building a transfer letter:

• Craft a letter that is unique to the employee
• Include assignment-specific details that will leave little chance of misunderstanding
• Set employee expectations with regard to relocation: including finances, moving household goods, home finding assistance, and more

Transfer Letter Template

Download an easy-to-use Word template here .

Employee Transfer Letter FAQs

What are common reasons for an employee transfer.

Employee transfers can be initiated based on career development opportunities, or workforce adjustments. They can also be approved after a direct transfer request from an employee.

Why do you need an employee transfer letter?

An employee transfer letter provides clarity for both the employee and the employer on key elements such as salary, benefits, title changes, etc. It is official documentation that outlines expectations moving forward between the two parties.

What are the benefits of an employee transfer?

Employee transfers can foster team collaboration, improve employee morale, increase efficiency, and more.

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Work Transfer Letter Templates

The option of a work transfer is an attractive option for some employees for many reasons. An internal work transfer is considered mainly because an employee is content and happy with the company’s culture, rate, and benefits but may feel that their skills and background would serve better in a different department or company location.

Work Consideration Transfer Letter Format

Why Transferring Jobs Is a Good Option

• The employee will encounter new challenges which, in turn, create bigger accomplishments.
• The employee will experience a new work environment which will facilitate the employee’s ability to adapt and manage changes.
• A transfer will allow the employee to create a bigger impact on new colleagues, on the company, and not to mention to his or her professional growth.
• A transfer will allow the employee to be educated about how other facets in the organization are run. This new perspective will allow the employee to build on strengths to accomplish expectations from different departments or job functions and get a clearer picture on how he or she can climb to the top of the organizational structure.
• In a work transfer, the employee will get the opportunity to be recognized by new coworkers and managers. In effect, this will gain the employee a wider visibility in the organization and recognize the strengths that other employees provide for the team.

Work Conformation Transfer Letter Template

Letter of Temporary Transfer

How to Transfer Jobs in your Company

• Have a conversation about this with your immediate supervisor. Before you embark on a mission to land a position in another department, it is best that you set aside some time to talk with your manager about your plans to do so. Your manager most likely is familiar with the manager from that department and could give you advice on what the position calls for and how your present skills could match those.
• Ensure that your skills and attitude match those that the other department is looking for. Once you have talked it over with your manager, do take some time to think further about your decision. It would land you in a bad light to expedite your transfer only ending up feeling unhappy because you failed to do your research. Ask around so that you will get a clearer idea of what you are getting yourself into.
• Treat the transfer like you were applying for a new one for another company. Do not expect your new manager to know about the successes you have brought to the company so far. You also need to convince the manager as to how you are a perfect fit to the department.

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Transfer: Internal Transfer/Reassignment Request

This is a request for transfer/reassignment from one location/department to another. This request is subject to availability of a position at the new location/department as well as the business and staffing needs of the organization. The transfer request date is subject to change to meet business and staffing needs.

Employees must complete Sections 1 and 2 and submit the form to Human Resources.

SECTION 1: EMPLOYEE'S CURRENT INFORMATION

Employee's name:

Current department:

Current position:

Current base salary:

Current work schedule (include hours and days per week):

Days available                          Hours available

M, T, W, TH, F, SAT, SUN                       AM   PM

(Circle days)

SECTION 2: REQUESTED TRANSFER/REASSIGNMENT

Requested department:

Requested position:

Requested work schedule (include hours and days per week):

Reason for request:

Requested transfer date:

Employee's signature:                                                Date:

SECTION 3: TRANSFER/REASSIGNMENT POSITION INFORMATION

(To be completed by supervisor in the department/location the employee is requesting)

New position title:

New position number:

Department:

New work schedule (include hours and days per week):

Requested base salary:

Requested effective date (must be prospective and at the beginning of a pay period):

Reason for reassignment:

SECTION 4: TRANSFER/REASSIGNMENT APPROVAL

Print current supervisor's name:

Signature:                                                                    Date:

Print new supervisor's name:

New department/division head's signature:             Date:

HR approved salary:                                                   Effective date

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How to Write a Memo That Assigns Additional Duties

by Anam Ahmed

Published on 29 Apr 2019

The business environment is dynamic and constantly changing. Successful companies know how to adapt to the fluctuations in the marketplace by adjusting their offerings to meet the needs of consumers. In order for that to happen, companies need to be able to remain flexible with their internal organizational structure. Sometimes, it’s necessary to change roles and responsibilities within the company in order to complement the external environment.

Review the Current Job Description

If your organization needs to make some changes to an employee’s job responsibilities, you’ll need to provide them with the details in writing. Having a brief discussion with the employee is also useful as it enables them to ask questions and gain clarification. The memo acts as a written confirmation of what is discussed between you and the employee. The additional responsibilities letter format is short and clearly outlines what changes the employee can expect.

Before you draft your memo, review the employee’s current job description so you have a comprehensive understanding of what they do now. You may also want to review their past performance reviews to see what their strengths and weaknesses are. This will help you determine what kinds of changes the employee will be able to handle successfully.

For example, if your employee is a customer service representative, you may wish to increase their role by having them respond to customer inquiries over social media as well. However, if in their past performance reviews they have not had a great track record of written communication, then this may not be the best change in duties for them. However, if they excel in written communication and social media management, they may thrive with the new responsibility.

Make Sure the Changes Are Feasible

Ensure that the changes you want to make to the employee’s job description are realistic . If they already have too many tasks on their plate, then adding even more duties may overwhelm them and cause a loss in productivity. If you’re adding on additional responsibilities, you may also need to remove some other duties.

When learning about additional responsibilities, employees will want to know whether they will be compensated to reflect the changes in their role. A good sample memo for duties and responsibilities outlines if any changes will be made to the employee’s salary as a result of the changes in their job description. Ensure this increase in salary is within the budget.

Structure a Sample Letter of Duties and Responsibilities Carefully

Open your memo by stating the intention for the letter. Tell the employee that you are changing their job description. Also mention why the change is happening as it relates to the business.

In the next paragraph, focus on the employee’s strengths and the value they bring to the organization. Build on that by outlining the additional responsibilities they will be taking over. If you’re removing some of their duties to account for this change, let them know who will be taking over those areas.

Finally, if there will be a change to the employee’s salary as a result of their increasing job description, tell them about the change and from when it will be effective. Sign off by sharing your excitement for what this means for their career and for the organization. Offer to answer any questions and share next steps .

Sample Letter for Change in Job Responsibilities

Subject: Your new role

I’m writing to inform you about a change in your job description at XYZ Corp. In addition to your duties as Customer Service Representative, you will now also be responding to customer questions over our three social media channels. As we grow our business, we’re expanding the way we service our customers. We’ve conducted research with many clients and this is a service they are eager to have.

Since you’ve been with us here, you have excelled in all areas of customer service, particularly in the areas of written communication and timely response. These skills will be critical to your new responsibilities.

To reflect your changing responsibilities within our organization, and to show our appreciation for your work, you will receive a 3 percent raise effective immediately.

We’re thrilled about this new development and look forward to seeing you grow in your expanding role. Feel free to reach out if you have any questions. We’ll schedule a meeting to discuss the next steps moving forward.

Best wishes,

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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• Transfer Request Letter

How to Write a Transfer Letter: 34 Templates

Are you looking to move from a particular place, division, or company to a different one? A transfer letter is going to help you put in your request. 

You might not have enough time to start writing one from scratch, and that is why I’m here to help you out! 😁

A transfer letter is not easy to write, and knowing how to format it and the thing to include in it can be difficult.

In this post, I will define a transfer letter and provide you with examples and templates to assist you in writing. ⤵️

Table of Contents

What is a transfer letter

To ensure that everybody involved is kept updated and included in the procedure for making choices, a transfer letter acts as an official document of the transfer application.

Responsibility and disclosure are encouraged since it gives a transparent and preserved record of all communications between the individual who sends them and the receiver.

A transfer letter might contain other details besides asking for or announcing the transfer. It may list any pertinent abilities, credentials, or expertise that render the person qualified for the preferred role or place. 

It may also draw attention to the advantages that the transfer will have for both the person making the move and the business or company as a whole, such as enhanced cooperation, greater production, or improved use of the person’s abilities.

Now that you understand what a transfer letter is let’s move on to noting down what are the items that must be included in a letter of transfer. ⤵️

What Is to Be Included in A Transfer Letter

Knowing what to include in a transfer letter does not come easily, and for some people, it may take even years to get it right. 😯

Well, lucky for you, I already have had experience with writing transfer letters for a number of years, and I’m here to tell you exactly what you’re employer is looking for. 

These elements are a must-have in your transfer letter ⤵️

Include the reason for the transfer

Give a detailed explanation of your desire for a transfer. Regardless of whether it’s job advancement, unique life events, or particular chances in the new place, be succinct and detailed in your justifications.

Include the justification and backing details

Give further details and supporting documentation for the relocation application. Emphasize your achievements, abilities, credentials, and expertise that are pertinent to the intended career or place. Describe how the move will be advantageous to both you as well as the company.

Include the proposed transfer timeline

Provide a suggested relocation schedule, keeping into consideration any prior notification requirements and the role’s vacancy at the chosen destination. Be adaptable and receptive to debate.

Include contact information

Give the person receiving the message your email address and phone number so they may get in touch with you if they have any questions or would like more information.

Include a conclusion

Add a kind closure, such as “I appreciate you for giving thought to this matter,” and express thanks for them considering your transfer application. Propose to supply any more data or paperwork that could be needed.

How to Write a Transfer Letter (tips)

When starting and establishing a transfer application, a transfer letter is essential. It gives everyone involved a methodical and expert way to express their preference for a shift and helps them to weigh the pros and cons of the transfer. These tips will surely help you draft eh best transfer letter ⤵️

Address it to the right person

Take care that you send the letter to the proper person or division in charge of receiving transfer requests. Use the proper name, title, and contact details. You may frequently find this kind of data by contacting the HR department or your immediate boss.

Be concise and apparent

Your letter should be concise and well-focused. Give a clear indication of your want to transfer, along with a concise justification for doing so. Stay away from long clarifications or extraneous information.

Highlight your qualifications and abilities

Explain in brief the appropriate education, training, and employment history you have that renders you qualified for the intended role or job. Stress the advantages of your move for the company or firm.

Provide supporting evidence

Including proof to back up your claims can help you make your argument stronger and give your application more weight when drafting a transfer letter. 

Add any supplementary information or proof that supports the move, if relevant. This might involve evaluations of work efficiency, credentials, or recommendations.

Be realistic with your proposed timeline

Whilst outlining an ideal transfer schedule is useful, keep an open mind and be practical. Think about things like notification requirements, time frames for projects, and whether the ideal role or place is available.

Be open to discussion

Declare your readiness to talk more about the transfer and offer any clarifications or other details that might be needed. 

Demonstrate your openness to locating a win-win resolution. You come across as open to new ideas, and you respect the opinions and suggestions of those who aren’t directly engaged in the procedure for making choices. 

Letter Template: 1

Personal Reason Transfer Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- personal reason transfer request letter. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to express my interest in the position of senior accountant in our( Mention the office name). I’d like to submit my resume and application for this open position.

I am confident that my accounting background qualifies me for that position. Throughout my (Mention the numbers) years with this company, I have worked tirelessly to automate different accounting operations in order to streamline the business’s workflow.

Because of the automation, I advised, the company saved (Mention the numbers) of dollars. I’ve loved teaching the students here, and I’ve learned a lot from other professors. I am able to have the ability to use my teaching qualifications to assist children in excelling at the Pune school.

Please accept this letter and submit an application for transfer from (Mention place to place). My parents will be permanently relocating to (Mention the name of the place) beginning next month due to changes in their family circumstances.

I need to be close to (Mention the place) since they are elderly and require daily care. You have regarded me as a dedicated, humble, and sensitive individual during my time here. I would like to continue working for the company but from a separate place. I’ve had a great time here, and I’m hoping for a positive answer from your end.

I want to progress at the same pace as the school. Thank you for taking the time to examine my application. I’ve attached my most recent CV for your consideration.

Best regards,

[Mention the of the sender]

[Mention the phone number]

[Signature]

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Letter Template: 2

Subject- Personal reason transfer request letter. 

Please accept this letter as a formal application for transfer from (Mention the place to place). My parents will be permanently relocating to (Mention the place) beginning next month due to changes in their family circumstances.

I need to be close to Mysore since they are elderly and require daily care. Getting into this institution is a source of pride as well as a once-in-a-lifetime chance. So, since the new school term begins next month in (Mention the month), I respectfully request that you kindly enable me to be transferred to our (Mention the place) branch.

You have recognized me as a diligent, humble, and sensitive individual during my time here. I would like to continue working for the company but from a separate place. I’ve had a great time here, and I’m hoping for a positive answer from your end.

I recently joined an executive MBA program to improve my set of skills and advance my profession. During the weekend, I would have to complete the physical classroom sessions. I’m looking for this transfer because my college is in (Mention the place).

During my (Mention the numbers) years working for this company, I have always followed the company’s policies and met my annual targets. I’ll bring the same work habits and excitement to the workplace in (Mention the place).

I am convinced that you are aware of my situation and will prioritize my request. I’ve attached my most recent CV for your consideration. I am anticipating a positive reaction from you.

Letter Template: 3

I’m writing to request a shift from my present role as a senior analyst at (Mention the company name) to a comparable predicament at the (Mention the branch office) of (Mention the name of the company). In the previous few months, my family has been through some unusual events that have necessitated me working from home more closely.

Working at the (Mention the name of the office) office has increased my set of skills and allowed me to build a solid network. I’m looking forward to putting my financial and marketing talents to work in the office to help the company accomplish its objectives. Not only should I see this as a chance to strengthen my profession, but I also believe I will be able to contribute significantly to the small office.

This letter is to request that I be transferred from the (Mention the name of the office) to the (Mention The Name of the office). My daughter was accepted into (Mention the name of the school)in (Mention the place) recently. Getting in with this school is just a source of pride and a once-in-a-lifetime chance. As a result, I respectfully request that you enable me to be transferred to our (Mention the branch office) branch, as even the new school year begins in June.

I’d like to stay with the company for the rest of my career. For your convenience, I’ve attached my resume. Your attention to my request for a transfer is greatly appreciated.

Regards 

Letter Template: 4

Personal reason transfer request letter  

[Mention the address of the sender]ß 

Since(Mention The Date), I’ve worked as a Sales Service Representative at (Mention The of the company and mention the company place). I’d like to be moved to the(Mention the branch office) since my spouse has been offered a position in (Mention the place) that starts in (Mention the numbers) months.

I’ve had a great time working here and hope to stay with the organization in the future. I am prepared to train or mentor someone who will take my place here. Due to his chronic ailment, my spouse was recently taken to a small hospital in (Mention the place). I should be close to (Mention the place) in order to properly care for him.

I’d like to stay with the company for the rest of my career. For your convenience, I’ve attached my resume. Your attention of my request for a transfer is greatly appreciated.

In the (Mention the branch office) branch, I am confident that my experience and knowledge will be beneficial. I am confident in your continuous commitment to my work. I am confident that my accounting background qualifies me for that position.

Throughout my (Mention the numbers) years with this company, I have worked tirelessly to automate different accounting operations in order to streamline the business’s workflow. Because of the technology I advised, the business saved thousands of dollars.

Please take into account my situation and offer me a transfer as soon as possible. Thank you very much for your thoughtfulness.

Regards, 

Template: 5

University Transfer Letter

Dear Mr./ Mrs./ Ms. [ Insert the Name of Whomsoever It Is Concerned To]

  Sub : [ Insert the Subject Concerned to The Letter]

 greetings of The Day!

We, as A University, Strive to Bring Only the Best out Of Our Students in All Areas of Academics, Co-Curriculum, and In Life.

Through the Observation of Various Teachers and Faculty, We Have Found You to Be a Very Bright and Ambitious Student with much potential. We Acknowledge the Various Extraordinary Contributions You Have Made Towards This University by Bringing Name and Fame Through Your Esteemed Participation in Various Events, and You Most Certainly Deserve Much More Opportunities and Changes to Grow.

You Are Therefore Being Transferred to (—-) University, Where We Are Confident You Will Be at Your Best and Succeed with Flying Colours. The Institution Has Gladly Accepted Your Transfer and Is Most Fondly Looking Forward to Having You Amidst Them. You Will Also Be Provided with Scholarships Throughout Your Time in The University. This Transfer Will Be in Effect from (—-). You Can Contact Your Head of The Department for Further Details.

We Hope You Would Use This Opportunity Wisely to Shape Your Career and Personal Life in A Way that Is Best Suited for You. It Was Truly a Delight Having You Here. We Wish You the Best of Luck in Your Future Endeavors.

Best Wishes and Regards,

[ Insert the Name of The Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Contact Details]

Template: 6

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 Sub: [ Insert the Subject Concerned to The Letter]

 Greetings of the day! 

I am composing this letter to request a transfer from (—) in (—), where I am currently working, to (—) in (—) due to my pregnancy.

I have been working with this institution for the past (–) years and it has been a pleasure working with you. I have been able to grow in my career and in life because of the support I have received from this workplace. It is very sad that I will be leaving this institution.

I am (-) months pregnant now, and it is very difficult for me to travel from (—) to (—) daily. It tires me out very much. The (—) is very near to my home.

This transfer would make it more convenient for me to travel and be there when needed, as well as spend more time with my family, which is very important to me now.

I shall oblige to complete all the formalities that come with this transfer. I have already applied in the (—), and they have approved the same.

I, as a result of this, formally request you to have me transferred to (—) on the completion of all formalities. I request you clear all procedures as soon as possible. I thank you for having me here for all these years, and I believe I have given my best to the growth of this institution.

From (Mention the name of the person)

Template: 7

Transfer Due to Marriage Letter

  SUB : [ Insert the subject concerned to the letter]

 Greetings of the day!

I am writing this letter to request a transfer from (—) in (—), where I am currently working, to (—) in (—), because I am getting married on (—) to my fiancee in (—).

I have been working with this institution for the past (–) years, and it has been a joy working with you. I have grown in my career and in life because of the support I have received from this workplace. It is very sad that I will be leaving this institution.

When I get married, I will be moving in with my husband in (—), and the nearest place to work will be (—). This is why I would like a transfer to (—). This would make it more convenient for me to travel and be there when needed.

[ Insert the Full Name of the Sender]

[ Insert the Designation], 

[ Insert the name of the Organization]

Template: 8

Loan Transfer Letter

SUB : [ Insert the subject concerned to the letter]

Greetings of the day!

This letter is intended to put forth a request to transfer my (—) with reference number (—) to (—) bank to the account (—).

I am making this transfer because I find your interest rates too high for me to afford at this moment. I have been a customer of your bank for the past (–) years. I have been satisfied with the bank. Since I am in a bad financial place, I have to change to a bank that provides low interest. I have made an application with the (—) bank and they have approved the transfer.

I am well aware of the formalities and procedures that are involved in the transfer. According to the terms and conditions of the bank, I shall pay the prepayment penalty charge. I have obtained the NOC from the (—) bank.

I would hereby ask for a transfer of loan from (—) bank to (—) bank before (—), on the completion of all formalities. I would really appreciate it if you could make the transfer as early as possible, considering my financial status. I thank you for all your services. I am surely looking forward to having more associations with you in the future.

[ Insert the Full Contact Details]

Letter Template: 9

Transfer of Service Letter

Greetings of the day!  

This is in correspondence with the service order of (—) that you had placed with us last week. We regret to tell you that due to the inconvenience of the current situation, we will not be able to carry out your service request. But since you are a loyal customer of ours for the past many years, we will be transferring your service request to our sister company (—) on (—).

This month has been a very busy month for us since it is the wedding season. Therefore, we have transferred a few of our service orders to (—), which unfortunately includes yours. We assure you that we will see to it that their service will be equally good as our service. We will try our best not to have this situation caused again.

The service executive of the company will contact you shortly to give you details regarding your service order. All the formalities shall be dealt with by our agents. The payment shall be dealt with by the company’s agents.

I hope you can understand our situation and bear with us. If you wish to cancel your order, you may contact us at (—). We are extremely sorry for the inconvenience caused. The details of the company will be attached with this letter. You may contact them for further information. Thank you for bearing with us.

Letter Template: 10

Transfer of Residence Letter

Dear [ Insert the name of whomsoever it is concerned to]

This letter is intended to inform the concerned authorities about my change of residence. I was a resident at (—) in (—) for the past (–) years. I have now transferred my residence to (—) in (—).

Because of my job transfer, I have moved to (—) so that it would be more convenient for me to travel and be there when needed. I have completed all the formalities and I am waiting for a few verifications that are still pending to be cleared. I am aware of the legal formalities and procedures that are involved in a transfer of residence.

I testify that I have paid all my dues including rent, security deposit, insurance, tax, bills, and all other dues. There are no pending liabilities. I have also completed the formalities of the place that I am moving to. I shall send the required documents for final verification.

I hereby formally inform you of the transfer of my residence from (—) in (—) to (—) in (—), on the completion of all legal formalities. All the required documents and receipts have been attached with this letter. I hope you will look into the matter and do the needful immediately so that the transfer will take place soon, which being delayed, may affect my job. Thank you for your help and service.

Letter Template: 11

Transfer of Rights Letter

 Greetings of the day!  

I, (—), am composing this letter to inform the concerned authority to transfer the right to my property and all my assets to my son’s name (—) on (—). This is an ancestral property and I would like my child to inherit it legally.

I have attained the authorization to transfer the property and assets rights legally. The mentioned assets are (—-). The properties that come under this are (—). All the documents have been passed and I shall send it to you for final verification. I hope there will not be any inconvenience on your part to make the transfer on the mentioned date.

I testify that all my dues and loans have been paid off and there are no pending liabilities on any of my properties and assets. The receipts for verification shall be attached with the letter. I declare that my son shall not be responsible for any liabilities that the property may possess without my knowledge. The insurance of the property has been renewed and is valid till (—).

On the verification and completion of all legal formalities, the right to my properties and assets shall be transferred to my son (—). All required documents and receipts have been attached with this letter. I hope you will do the needful. Thank you for your time and service.

Template: 12

This is to certify that the patient (—), age (–), who had undergone a (—) surgery in the (—) successfully on (—) from (–) hospital, is now being transferred to the care of her parents (—) and (—) from (—).

 The patient has been showing relatively good results after the surgery. The doctor in charge (—) has done an independent postoperative evaluation and has seen a significant change in the health of the patient. The doctor has therefore suggested that the patient can be taken care of at home under full-time supervision of parents and periodical supervision of the doctor.

The hospital and medicine bills, including the doctor’s additional fee for postoperative evaluation, have been paid off in full amount. There is no pending liability due. The scan reports and prescriptions have been given to the patient’s caretakers. Instructions regarding the procedure for care have also been made clear by the doctor.

 The patient is therefore being transferred to the care of the mentioned persons. Periodic checkups will be done to make sure that the patient is doing well. Please keep the hospital informed about the patient’s progress. Thank you for putting your trust in our hospital. We wish the patient a speedy recovery and good health.

[ Insert Name of the Sender]

Template: 13

This letter is regarding the transfer of lease agreement of the apartment (—), located at (—) from (—) as the lessor to (—) as the lessee. This transfer is from (—) to (—), unless sooner terminated or extended from now on provided. 

The lessee (—) has agreed to pay a rent of (–) a month. All payments shall be made directly to the lessor. A security deposit of (—) has been deposited by the lessee to ensure the faithful safeguard of the property and the terms and conditions.

A pet deposit is to be paid if the lessee plans to have pets grown in the house to cover for any damage they may cause to the house. 

The lessee shall be entitled to use all utilities available on the premises like electricity, cable connection, etc. The bills are to be paid by the lessee.

The lessee is advised to get insurance for the property. The attorney fee or any additional fee is to be paid by the lessee. The lessee has officially testified that the house is in good condition during the lease. 

On completion of all legal formalities and agreement of terms and conditions, the lease agreement for the apartment, along with the fixtures, utilities is legal to be transferred to (—) in good condition. All required documents, contracts, and terms and conditions have been attached to this letter.

Template: 14

This letter is regarding a transfer of internet connection from our previous systems (—) in (—) to our new systems (—) in (—), as we have moved our office location.

The internet connection has been taken in the name of our previous manager (—). We would like to transfer that to our new manager’s name (—). Our office and its staff have been using this internet connection for many years, and we would like to continue with the same as all our staff is used to have used this for many years.

It will also be waste of our time and productivity if we have to bring in a new connection and train the staff in it.

 All the official formalities regarding the same can be cleared through the manager, whose contact details will be attached with this letter. We testify that all the payments and bills have been paid on time and there is no pending liability or due. Therefore I request you to speed up the procedure and make this transfer as quickly as possible so that it wouldn’t affect our work. 

 All required documents, information, and details have been attached to this letter. On the completion of all formalities, we would like to have our internet connection transferred at the earliest. 

Thank you for your services!

Template: 15

Charity Funds Transfer Letter

(—) The organization has been running as a charitable organization for children and orphans for the past (-) years and we have now decided to close it down as there are no inmates and the building is deteriorating as years pass by. It is not feasible for us to run such high maintenance without any inmates or donations. We would therefore like to transfer our funds to (—) charitable organization trust, holding the account number (—) with the (—) bank in (—).

 (—) organization and we have been working together for the past many years. It is an organization that has always helped us in times of need and has entirely dedicated itself to the welfare of society. Therefore we have decided to transfer our funds to the organization’s trust fund.

 The organization has accepted the offer and is willing to take up the funds. We would like to know the further formalities and procedures and complete them as quickly as possible to prevent any complications.

 We would thus like to have all our funds transferred to (—) by (—), on the completion of all legal formalities. All the required documents including the account details have been attached along with this letter. I hope you would make the transfer soon enough without much ado. 

Thank you for your time.

[ Insert Contact Details]

Template: 16

Electricity Connection Transfer Letter

Dear. [ Insert the name of whomsoever it is concerned to]

This letter is intended to bring to your notice that I will be needing an electricity connection transfer from my current household which is in (—) to my new property which is in (—), since I will be moving to that place soon. The reference number that was given to me during the time of installation is (—).

 As my new property is in the same neighborhood, it will be better for both the parties if the electricity connection could just be transferred, instead of having to go for a new connection. This could reduce the chances of complications. I testify that all my previous bills and dues have been paid off.

 I am ready to oblige for the paperwork and formalities regarding this transfer. I am willing to receive your officers after the (-) weeks’ notice for the transfer. I would also like to receive a detailed description of the procedures regarding the same.

On completion of the formalities, I would formally like to transfer my electricity connection to the mentioned property before (—). I am looking forward to hearing from you soon regarding the requirements for transfer, equipment, the procedure involved, changes in the service agreements, and so on. I hope you will do the needful soon enough to avoid complications.

Thank you for your service!

Template: 17

Fixed Deposit Transfer Letter

I hold a (—) account with the (—) bank in (—), with the account number (—). I had opened a fixed deposit account in your bank on (—) for the amount of (—). The receipt number for my fixed deposit is (—), and the maturity date is (—).

Since my maturity date is approaching, I would like to formally put forward a request to close the fixed deposit and transfer the amount along with interest to the (—) account, with the account number (—) in the (—) bank located in (—).

I have found this as a good means of saving and earning money. The bank has provided a good interest rate and has treated me well as a customer. I am ready to oblige to the completion of the formalities of the bank. For any clarification, you may contact me.

 On the completion of all formalities, I would therefore like to have my fixed deposit fund transferred to the above-mentioned savings account. My receipt and required documents have been attached to this letter. This is for your kind information, and I hope you will do the needful as early as possible. 

Template: 18

Duties and Responsibilities Transfer Letter

This letter is intended to inform you that the duties and responsibilities of (—) have been transferred to you from (—) due to his termination. All the works of (—) are expected to be done by you in the utmost well manner.

You are one of our best employees, so we are sure you are best fitted to carry out his duties and responsibilities. Since both of you belong to the same department, it will not be a burden for you to understand his works and carry them on.

The work deadlines can be extended since you have your responsibilities to carry out as well. You must by now know the employees that came under (—) and the responsibilities that he held in the office.

For detailed instructions and elaboration on work details, you can contact our HR. You will also have a raise in pay, considering the gravity of your duties and responsibilities.

You are, at this moment, officially given the duties and responsibilities of (—). All the details and documents regarding the same are attached to this letter. You can approach your supervisors for more assistance.

We wish you all the very best and hope that you will use this opportunity wisely and carry out your responsibilities in the best possible manner to increase the goodwill of the firm.

Template: 19

Company Shares Transfer Letter

 SUB: [ Insert the subject concerned to the letter]

This letter is in correspondence with the transfer of my (—) shares of (—) to the other existing shareholders of the company being (—). The shares amount to a total of (—). The folio number of the shares is (—).

 I have been a shareholder in this company for a very long period, and I was more than satisfied with the returns I received from it.

I am withdrawing my shares to invest in another business that my friend recently started, which is why I want my shares to be transferred to the other shareholders of the company, as required by the Articles of Association of the company.

I also inform you that if the existing shareholders refuse the shares, I would like the shares to be transferred to any shareholder of equal position or of a higher rank than mine, as per Article (—) of the Articles of Association of the company.

I hereby declare that, on completion of the formalities,  my shares are to be legally transferred to the existing shareholders of the company. All required documents are attached to this letter. It was my pleasure to be a shareholder of this company.

Best Wishes and Cordial Regards,

[ Insert the Designation at the organization ], [ Insert the name of the Organization]

Template: 20

Custody of Child Transfer Letter

This letter is regarding the transfer of custody of my child (—), a (–) year old, born on (—). My husband (—) has had custody of him since our divorce in (—). I would like to gain custody as I feel my husband is not able to provide for the child in a proper manner.

My child (—) is very young and this is the age where he needs to get the full attention of his parents. My husband never even sees the child because of his work. He never takes him out or doesn’t even bother about his studies. I do not want my child to grow up in an atmosphere like that.

 My second child (—) is in my custody and it would be great if the two were together as they can go to the same school and grow up together forming a good sibling bond. The two of them often ask to see each other a lot and this separation causes them anxiety and stress. With my custody, the child would be able to live in a much better environment.

I hereby ask for custody of my child (—) immediately. The required documents are attached to this letter. I hope you would understand the gravity of the matter and do the needful as quickly as possible.

Thank you very much!

Template: 21

Car Insurance Transfer Letter

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

Vehicle insurance is very important so as to cover the vehicle from an unforeseen accident. This letter is regarding the transfer of insurance from (—) to (—) for the car holding the model (—) and vehicle number (—).

Along with the sale of the car to (—), the insurance policy that the vehicle holds shall also pass on to him. The validity of the mentioned insurance will be upto (—). A transfer fee will be charged to the said purchaser, and verification of documents like (—) has to be done at the earliest to avoid complications. 

The transfer policy of vehicle number is (—), and the certificate of insurance number is (—). Please look into the details and procedures again and make sure all necessary steps are done to acquire the policy.

Upon the completion of formalities, the car insurance is at this moment declared to be transferred to (—), and all pending premiums shall be deducted from the purchaser. The required documents will be attached to this letter. Any grievance or concern can be addressed to the insurance company.

Wishing you safe journeys with the vehicle.

Best Regards,

[ Insert the Name of the Sender]

Template: 22

Church Membership Transfer Letter

 Greetings to you in the name of our Lord and Savior, Jesus Christ!

This letter is to certify that (—), a good member of the (—) church in (—) would like to have his membership transferred to (—) church in (—). (—) has been a very Godly person and has shown active participation in church activities.

 He would like to be transferred to the (—) church since he is moving to (—) on (–). It would be more convenient for him to attend worship sessions and be there when required. We testify to his good behavior and dedication as he has contributed a lot towards the development of the church and the growth of the congregation as a whole. 

All the requirements have been fulfilled. We hope that the formalities will be done quickly enough. He has to join the church within (-) months of the date of membership, failing which, this letter shall be considered nullified.

 (—) is at this moment officially transferred to (—) and is now a member of the church. I request the church to make full utilization of his talents and dedication. Wishing him a good and blessed time there with a life of goodness and prosperity.

May the grace of the Lord abide with you.

In Christ’s love,

[ Insert the Designation at the church], [ Insert the name of theChurch]

Template: 23

Transfer Request Letter Due to Health Problem

Our organization always puts its employees’ needs and safety as our top priority. This letter is intended to inform you that you have been transferred from (—) department of (—) to (—) department of (—), located in (—). You have been an excellent employee with a quite pleasing performance record. This transfer is in accordance with an issue that you brought to our concern regarding your health.

 As per your request, we have transferred you to the location you requested a week ago. This has been done in your best interest as you will not be required to travel as much and your workload will comparatively be reduced. This decision has been taken in your best interest.

 You will be provided with allowances like (—) and insurance. Any pending salary or allowance that is yet to be received by you can be brought to the attention of your superiors, and necessary steps will be taken to insure that it is provided.

I hereby officially transfer you to (—) in goodwill. We sincerely hope that your health condition improves quickly. It was a pleasure having such a good employee amidst us for the past (–) years and we wish you all the best for your future endeavors.

[ Insert the Designation]

Template: 24

Business Address Transfer Letter

This letter is intended to request a change in the address of my business. My business has been taking place at (—) in (—) for the past many years. I have now changed its location to (—) in (—).

 This change of location is due to the new building project in front of my shop that occupies a lot of space near my shop, which is quite inconvenient for my customers, and that in turn has reduced my sales turnover. The new place in (—) is at a favorable and convenient spot for my business.

 I have completed all legal formalities regarding the matter and I ensure that there is no due bill or liability to be paid off. The building works of my new location have been completed and are ready to occupy, so I am planning to start my business right off.

 Therefore I request you to transfer my business address at the earliest, so as not to create any confusion for my prospective customers. All required documents and papers have been attached with this letter. I hope you will quickly do the needful. Thank you for your kind service.

Template: 25

Business Ownership Transfer Letter

I am writing this letter to put forward a request to transfer my business ownership to (—). I have had a good run in the past with this business for many years but now the business is running at a loss. 

Due to some personal issues, I have not been able to concentrate much on my business and it is now running at a loss. I paid off the debts with so much difficulty and I currently cannot afford to run a business at this rate of loss. 

A friend of mine has decided to take up my business and I am sure that he will be able to run the business better. I testify that I have paid off all the debts that the business owed and the new owner of the business is not liable to make any payments from my previous transactions. He is not responsible for any liability that the business knowingly or unknowingly owes. 

On completion of all formalities, I am hereby legally transferring the ownership of my business to the aforesaid person, in all respects. All the required documents are attached to this letter. It was a pleasure doing business with you. I wish you all the best with your business endeavors and may you succeed with flying colors.

Template: 26

Employee Transfer Letter

Greetings of the day! 

Our company highly values its employees and their needs and strives to make them work to their full potential. We would like to provide them with the best opportunities possible. The management has been noticing and evaluating your performance for the past few months, and we are glad that you have made a commendable one.

 We appreciate and reward your efforts and would like to give you a transfer to the position of (—) in the (—) department of the (—) company located in (—). The company has been one of the best in this field, and you will be provided with much more opportunities to grow in your career. 

The company is very keenly looking forward to having you work with them. We are confident that you will be able to give your best performance. The company will provide you with a better raise and better allowances. For more information regarding the same, you may contact the HR department of the company. 

You are hereby officially transferred to the aforesaid company, effective from (—). You are given a short break of (–) days before you start your work there for you to settle down in the new place. We acknowledge and appreciate your services to the company. It was a pleasure having you here. Wishing you all the best in your future endeavors.

Template: 27

Amount Transfer Letter

Dear  [ Insert the name of whomsoever it is concerned to]

Sub: [ Insert the Subject Concerned to The Letter]

I am writing this letter to formally request you to transfer the amount of (—) from my (—) account with the account title (—) and account number (—) to the (—) account with the account title (—) and account number (—).

I want my money to be transferred because the bank charges and interest rates that the current account holds is too high for me to afford at this moment. Considering my financial state, it is not feasible for me to have two accounts. I currently do not have any pending liabilities with the bank.

I, therefore, request you to clear my account and transfer the remaining amount of (—) to the other account mentioned earlier. I would highly appreciate it if you could make the transfer as soon as possible to avoid any inconveniences of the money flow as I regularly have to use my bank account for my company transactions.

 The required documents and files have been attached to this letter. I hope you will do the needful. I appreciate you for all your services and I am looking forward to having better services in the future.

Letter Template: 28

Transfer of Teacher Letter

Our institution is equally regarded with esteem, our valuable faculty, and students. You are one of our many excellent teachers who have provided immeasurable services to the institution for the past (-) years.

 Our management feels that you deserve much better and that you would be able to perform much better in (—) institution because of the opportunities they provide and taking into consideration factors like pay, location, family, health, and intellect of the students and faculty, we believe you would be much comfortable teaching there. 

The institution has gladly received the transfer offer and is looking forward to having you work with them. You will be provided with allowances like (—). We are confident that the institution will bring out the best in you and put all your talents to the best use. 

You are hereby officially being transferred to (—) in goodwill from (—) onwards. I take this opportunity to acknowledge all the good work you have done for this institution and our students. I hope you will be able to throw light into the lives of many others. We consider it a privilege to have known you. Wishing you only the best in your career as well as your life.

Template: 29

Assignment Transfer Letter

This letter is with regards to the assignment that you had been given a month ago. As you know, the company has various assignments and projects that need to be completed before the deadline so as not to lose its goodwill and reputation.

 It has come to our notice that you have not submitted any of the assignment daily reports on time. Due to the busy schedule and innumerable responsibilities that our staff hold, it is understandable that every assignment may not be completed in time. But since we cannot afford that at the moment, we may be forced to transfer assignments to others who can do it better and in time.

 Though we know you have been working hard on this assignment, we regret to tell you that we are transferring your assignment to another employee. This is in the best interest of the company and is not to be taken personally.

We do not doubt your abilities but since there is a lot on your table, we are hereby relieving you from this assignment and transferring it to (—), effective today. We appreciate and acknowledge the work and effort you have put into this, but we are sure you can now do better at your other projects and assignments which are yet to come.

Template: 30

Ownership of Vehicle Transfer Letter

This letter is in regards to transferring the ownership of my vehicle (—) to (Mr/Mrs.–). The vehicle is a (—) color (—) with Vehicle Information Number (—) and Engine Displacement (—) cc. It holds the Vehicle Registration Plates of (—).

 The transfer is taking place in full agreement, disclosure, and consent of both parties. The vehicle has been taken for test drives by the buyer who has made sure that it is in good working condition. I hereby testify that any minor impairments that the vehicle holds are known to the buyer.

 Both parties have come to an agreement regarding the price of the vehicle which is (—) and the payment has been made in (—). There are no pending or outstanding dues.  All documents concerning the vehicle and its sale have been attached along with this letter. Any concerns regarding the same shall be directly addressed.

 I hereby legally transfer the ownership of this vehicle in good condition, to your name in all respects. It was a pleasure doing business with you. I am looking forward to having good associations with you. I congratulate you on your acquisition of a vehicle and hope you get to have a good time with it.

Template: 31

Bank Account Transfer Letter

 I am drafting this letter to put forward a request with your bank regarding the transfer of my bank account. At the moment, I have a (—) account with the (—) branch of your bank. I would like to transfer it to the (—) branch, located in (—).

 I have relocated from (—) to (—) and it would be more convenient for me if I had my bank account in this place. I often have to use the bank for various transactions regarding my business and it is difficult for me when the account is this far away from my place of residence.

 I have paid off all my loans and credit card bills, and there are no pending liabilities. Therefore, I request you to make the transfer as quickly as possible, without further ado, so that it wouldn’t affect or interfere with my day-to-day transactions. 

I appreciate how you esteem your customers, and I am thankful for your services and for extending a hand when I needed it the most. My account details are attached below. I would highly appreciate it if you could do the needful and take necessary actions quickly without much formalities to address.

Account number:

Account type:

Sincere Regards,

Template: 32

School Transfer Letter

We, as an institution, strive to bring only the best out of our students, in all areas of academics, co-curriculum, and life.

Through the observation of various teachers and faculty, we have found you to be a very bright and ambitious student with much potential. We acknowledge the various extraordinary contributions you have made towards this institution by bringing name and fame through your esteemed participation in various events, and you most certainly deserve much more opportunities and chances to grow.

You are therefore being transferred to (——) where we are confident you will be at your best and succeed with flying colors. The institution has gladly accepted your transfer and is most fondly looking forward to having you amidst them. You will also be provided with scholarships throughout your time in the institution. This transfer will be in effect from (—-).

We hope you would use this opportunity wisely to shape your career and personal life in a way that is best suited for you. It was truly a delight having you here. We wish you the best of luck in your future endeavors.

Template: 33

Job Transfer Letter Sample

From Andria Russo Human Resource Manager Evictus  Houston, USA

Rebecca  Software Developer

Hello Rebecca,

I hope that you are doing great. We had received your letter of transfer from Houston to California last week. Though we would want you to stay here and continue with the current project for us, employee welfare also matters a lot and hence I would like to tell you that you are transferred from here to our new project starting in California next week. 

You are requested to join the new location on the 7th of January and the company will provide you with accommodation for 15 days so that you look for a suitable apartment for yourself meanwhile. With this transfer, you are given some more responsibilities, which are recruiting resources for the project and hence you will be required to technically assess the person after the HR round. I hope that you enjoy the new place and the team here will definitely miss you.

Andria Russo

Letter Template: 34

Internal Transfer Letter to Another Department

[Name of the sender]

[HR of the respective company]

[Name of addressee]

Subject: Inter-Department Transfer Letter

Respected sir/madam,

This letter is to inform you that you will be transferred from the [mention department name] into the [mention department name] from [mention date]. [Give your department changing].

The reason for this inter-department transfer is the fact that we are short on employees in [mention department name] and by looking at your skills and hard work you are fit for this role.

You will get a [mention salary difference] hike in this department, and I believe you will like working there. You will get experience in sales also which will help you to grow in the future.

With your capabilities, you will grow more. I hope you will accept this opportunity.  Our company believes that this transfer is in the best interest of you and as well as for the company. We are looking forward to you.

If you have any further queries, you can reach me at [mention phone number] or through an email [mention email address].

I wish you the best of luck in the new job role.

[Sender Name]

Key Takeaways

Your transfer request should be brief and clear. It should include all the relevant details about your qualifications and work experience, the vacancy for the new role or location you would like to be transferred to, and how it will benefit both you and the company you are working for.

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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

Transfer Work Assignment Memo | Transfer Letter, Announcement, Recommendation

Home > Tags > m > memo for transfer of work assignment

Are you in need of a memo for transfer of work assignment? Look no further! At our digital company, we provide a wide range of transfer letter templates to suit your specific needs. Whether you're seeking an internal transfer letter from employer to employee, an employee transfer announcement memo, or even a recommendation letter for a transfer employee, we've got you covered.

Our templates are designed with the utmost professionalism and attention to detail, ensuring that your transfer process goes smoothly and efficiently. We understand the importance of clear communication during this transition, and our customizable memos serve as the perfect tool to convey the necessary information.

Additionally, if you require an application to express your preference for not being transferred or an internal transfer letter to another department, we have you covered. Our goal is to provide comprehensive solutions to address all aspects of the transfer process.

Trust us to deliver high-quality templates that are tailored to meet your specific requirements. Take advantage of our document templates today and make your transfer process seamless and hassle-free!

Transferring to another department

How do I request a transfer to another department? Download this job position transferring to another department request directly from our website.

Job transfer request letter for personal reason

What are tips to follow while writing a transfer letter?

School Transfer Letter

What are tips to follow while writing a transfer letter? Here is attached a sample school transfer letter which you can use after editing per your requirements

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Legal Templates

Home Business Assignment Agreement

Assignment Agreement Template

Use our assignment agreement to transfer contractual obligations.

Updated February 1, 2024 Reviewed by Brooke Davis

An assignment agreement is a legal document that transfers rights, responsibilities, and benefits from one party (the “assignor”) to another (the “assignee”). You can use it to reassign debt, real estate, intellectual property, leases, insurance policies, and government contracts.

What Is an Assignment Agreement?

What to include in an assignment agreement, how to assign a contract, how to write an assignment agreement, assignment agreement sample.

Partnership Interest

An assignment agreement effectively transfers the rights and obligations of a person or entity under an initial contract to another. The original party is the assignor, and the assignee takes on the contract’s duties and benefits.

It’s often a requirement to let the other party in the original deal know the contract is being transferred. It’s essential to create this form thoughtfully, as a poorly written assignment agreement may leave the assignor obligated to certain aspects of the deal.

The most common use of an assignment agreement occurs when the assignor no longer can or wants to continue with a contract. Instead of leaving the initial party or breaking the agreement, the assignor can transfer the contract to another individual or entity.

For example, imagine a small residential trash collection service plans to close its operations. Before it closes, the business brokers a deal to send its accounts to a curbside pickup company providing similar services. After notifying account holders, the latter company continues the service while receiving payment.

Create a thorough assignment agreement by including the following information:

• Effective Date:  The document must indicate when the transfer of rights and obligations occurs.
• Parties:  Include the full name and address of the assignor, assignee, and obligor (if required).
• Assignment:  Provide details that identify the original contract being assigned.
• Third-Party Approval: If the initial contract requires the approval of the obligor, note the date the approval was received.
• Signatures:  Both parties must sign and date the printed assignment contract template once completed. If a notary is required, wait until you are in the presence of the official and present identification before signing. Failure to do so may result in having to redo the assignment contract.

Review the Contract Terms

Carefully review the terms of the existing contract. Some contracts may have specific provisions regarding assignment. Check for any restrictions or requirements related to assigning the contract.

Check for Anti-Assignment Clauses

Some contracts include anti-assignment clauses that prohibit or restrict the ability to assign the contract without the consent of the other party. If there’s such a clause, you may need the consent of the original parties to proceed.

Determine Assignability

Ensure that the contract is assignable. Some contracts, especially those involving personal services or unique skills, may not be assignable without the other party’s agreement.

Get Consent from the Other Party (if Required)

If the contract includes an anti-assignment clause or requires consent for assignment, seek written consent from the other party. This can often be done through a formal amendment to the contract.

Prepare an Assignment Agreement

Draft an assignment agreement that clearly outlines the transfer of rights and obligations from the assignor (the party assigning the contract) to the assignee (the party receiving the assignment). Include details such as the names of the parties, the effective date of the assignment, and the specific rights and obligations being transferred.

Include Original Contract Information

Attach a copy of the original contract or reference its key terms in the assignment agreement. This helps in clearly identifying the contract being assigned.

Execution of the Assignment Agreement

Both the assignor and assignee should sign the assignment agreement. Signatures should be notarized if required by the contract or local laws.

Notice to the Other Party

Provide notice of the assignment to the non-assigning party. This can be done formally through a letter or as specified in the contract.

File the Assignment

File the assignment agreement with the appropriate parties or entities as required. This may include filing with the original contracting party or relevant government authorities.

Communicate with Third Parties

Inform any relevant third parties, such as suppliers, customers, or service providers, about the assignment to ensure a smooth transition.

Keep Copies for Records

Keep copies of the assignment agreement, original contract, and any related communications for your records.

Here’s a list of steps on how to write an assignment agreement:

Step 1 – List the Assignor’s and Assignee’s Details

List all of the pertinent information regarding the parties involved in the transfer. This information includes their full names, addresses, phone numbers, and other relevant contact information.

This step clarifies who’s transferring the initial contract and who will take on its responsibilities.

Step 2 – Provide Original Contract Information

Describing and identifying the contract that is effectively being reassigned is essential. This step avoids any confusion after the transfer has been completed.

Step 3 – State the Consideration

Provide accurate information regarding the amount the assignee pays to assume the contract. This figure should include taxes and any relevant peripheral expenses. If the assignee will pay the consideration over a period, indicate the method and installments.

Step 4 – Provide Any Terms and Conditions

The terms and conditions of any agreement are crucial to a smooth transaction. You must cover issues such as dispute resolution, governing law, obligor approval, and any relevant clauses.

Step 5 – Obtain Signatures

Both parties must sign the agreement to ensure it is legally binding and that they have read and understood the contract. If a notary is required, wait to sign off in their presence.

Related Documents

• Purchase Agreement : Outlines the terms and conditions of an item sale.
• Business Contract : An agreement in which each party agrees to an exchange, typically involving money, goods, or services.
• Lease/Rental Agreement : A lease agreement is a written document that officially recognizes a legally binding relationship between two parties -- a landlord and a tenant.
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Letter of Transfer of Work Assignment

I-Save, punan ang mga blanko, i-printa, Tapos na! How to create a Letter of Transfer of Work Assignment? Download this Letter of Transfer of Work Assignment template now!

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