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How To Format a Cover Letter (With Examples)
Cover Letter Format Guidelines
- How To Format a Cover Letter
What To Include in Each Section
- Formatting Tips for Cover Letters
Cover Letter Template
When you are applying for a job, how you format your cover letter is important because the letter is one of the first impressions you'll make on an employer. In fact, how you format your letter is almost as important as what you write in it.
A cover letter that is formatted incorrectly, or is difficult to read, can quickly eliminate you from the pool of candidates, so it's important to pay just as much attention to the formatting of your letter as to its content.
Here's information on cover letter formatting guidelines including setting page margins, choosing a font style and size, paragraph and section spacing, and more tips on how to format cover letters for employment.
Formatting includes factors such as page margins , font type and size , line, paragraph and section spacing, and document type. For example, a letter without the correct spacing between paragraphs, or with too much text on a page, is going to look cluttered, or a letter saved as a file type that is not meant for a text document (such as a .jpg or a .png) may prevent the reader from opening and viewing it.
Adhering to typical standards in formatting is especially important considering that communication skills are important in nearly every field, and failing to compose a readable cover letter will certainly not inspire confidence in your abilities.
On the other hand, a cover letter that is saved correctly and uses sufficient white space , a simple, reasonably sized font, and an appropriate salutation and closing will make a positive impression on your potential employers.
How To Format a Cover Letter
The easiest way to format a letter is to write the letter first, then format it. Once you have all the content ( contact information , why you are applying and qualified, signature, etc.) on the page, you can then easily adjust the margins, font, and alignment. Here's an overview of each section. ï»ż ï»żï»ż
- Contact Section : How you include your contact information will vary based on how you are sending your cover letter. If you are uploading or mailing a letter, put the information at the top of the page.
With an email cover letter, your contact information should be below your signature.
- Employer Address : How you address the cover letter will depend on how much information you have about the employer.
- Salutation : A salutation is the greeting you include at the beginning of a cover letter. Here's how to write a salutation, including what to use if you don't have the name of a contact person to list.
- Body : The body of a cover letter includes the sections where you explain why you are interested in and qualified for the job for which you are applying. Here's what to include in each section or your letter.
- Paragraphs and Bulleted Lists : A more traditional cover letter contains written paragraphs describing your qualifications.
- Closing : When you're writing a cover letter or sending an email message to apply for a job it's important to close your cover letter in a professional manner. Here's how to close your letter with class.
Here are details on what to include in each section of your cover letter.
Cover Letter Format Example
Your Contact Information Name Address City, State Zip Code Phone Number Email Address
Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code
- Cover Letter Contact Section Examples
Salutation Dear Mr./Ms. Last Name,
Cover Letter Greeting Examples : Note: If you do not have a contact name, you can skip the salutation entirely. Or, you can use Dear Hiring Manager, To Whom It May Concern , or one of the other examples listed in the link. Ideally, you will be able to address your cover letter to a specific person. Doing research can help you figure out who is the most appropriate person to receive the letter. Note: If you do not know the gender of your contact, you can write out the person's full name, e.g., "Dear Cory Smith"or "Dear Jordan Parish."
Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. Organize the body of your cover letter into the following paragraphs:
- First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
- Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Think of this section of the cover letter as where you're making a pitch for your fit as an employee and show what makes you a great candidate. Make the connection between your qualifications and the job requirements clear . Use this section to interpret your resumeâdon't repeat from it verbatim.
- Final Paragraph Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Optionally, you can briefly restate why you would be a good fit for the position.
Complimentary Close Respectfully yours,
- Closing Examples
Handwritten Signature (for a hard copy letter)
Typed Signature
- Signature Examples
Formatting Tips for Cover Letters
Here are some formatting tips to keep in mind when you are writing your letter:
- Font choices: The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size. This is no time to break out emoticons or emojis.
- Email versus hard copy letters: The sample letter below is formatted for a printed out hard copy. If you are emailing your cover letter, you'll need to pay particular attention to the subject line of your email. See more tips for formatting your email cover letter .
- Letter Spacing: Your letter should be single-spaced. Include a space between every paragraph, and in general, a space between each section of the letter. (That is, there should be a space between the address and the date, and then again between the date and the salutation.)
- Email Spacing: In an email cover letter, where many sections are left off, you will want to include a space between the salutation and between each paragraph, and another space before your complimentary close.
- Proofreading: Remember that note about details counting in cover letters? Make sure to avoid errors by carefully proofreading your letter. Here are guidelines for proofreading your cover letter.
Use your word processor's spell check to catch common errors, and then consider reading your letter aloudâor having a friend review itâto catch additional errors.
Download the cover letter template (compatible with Google Docs or Word Online) or read the example below.
@ The Balance 2020
Cover Letter Sample (Text Version)
Molly Smith 21 Spring Street Anycity, NY 12000 555-122-3333 msmith@email.comÂ
December 11, 2020
John Brown Sales Manager Acme Corp. 321 Main Street Anycity, NY 12000
Dear Mr. Brown,
I wish to apply for the sales position advertised on Monster.com. Terry Johnson suggested that I contact you directly, as we have worked together, and he felt that I would be a good fit with your team.
For the past two years I have been working in sales for Goodman & Co.. I have consistently exceeded my targets and I was recognized last quarter for outstanding service. As an avid cyclist and user of many of your products, I'm aware that Acme Corp. is a company with tremendous potential. I am confident that my experience, communication skills, and ability to convey product benefits effectively would enable me to excel in the sales role.
I would be delighted to discuss with you how I might be an asset to the Acme Corp. sales team. Thank you for your consideration; I look forward to hearing from you.
Respectfully yours,
Signature (hard copy letter)
Molly Smith
CareerOneStop. " How Do I Write a Cover Letter ?" Accessed Dec. 11, 2020.
How to Write a Cover Letter: A Comprehensive Guide with Examples (2024)
Crafting a compelling cover letter is the first step towards landing an interview. Itâs usually the first impression an employer gets before even seeing your resume, and it will help to set the tone and establish your personality before getting into your qualifications and suitability for the position.
Whether you're applying for a job, internship, or generally submitting your resume for consideration, understanding how to write a cover letter can significantly enhance your chances of success.
What is a Cover Letter?
A cover letter is a formal document accompanying your resume that introduces yourself to potential employers, highlighting your qualifications, experiences, and interest in a specific job or internship. It offers you the opportunity to showcase your personality and passion for the role in a more personalized manner than a resume alone.
Cover Letter Format
The format of a cover letter typically follows a standard business letter structure. It includes your contact information, the date, the recipient's contact details, a salutation, body paragraphs, and a closing. Ensure that your cover letter is concise, well-organized, and visually appealing, using a professional font and maintaining consistent formatting throughout.
As your cover letter will often be sent as an email, check this guide on how to write an email for some general tips on subject lines, email greetings, structuring the main content, and signing off.
Cover Letter for a Job
When applying for a job, a cover letter for your resume is often expected, and it serves as your initial introduction to potential employers. It should be customized for each position, showcasing how your skills and experiences fit the job requirements. A well-crafted cover letter can distinguish you from other applicants and increase your chances of securing an interview, especially if you can show that youâre genuinely aligned with the companyâs goals.
Cover Letter for an Internship
For internship applications, a cover letter is equally essential. It allows you to convey your enthusiasm for the opportunity, relevant skills, and willingness to learn. Even if you have limited professional experience, your cover letter can highlight academic achievements, extracurricular activities, and relevant coursework that demonstrate your potential value to the organization.
Writing a Cover Letter
Letâs get into how to write a cover letter, step by step:
Step 1: How to Address a Cover Letter
When addressing your cover letter, it's essential to find out the name and title of the hiring manager or recruiter whenever possible. Addressing the letter to a specific individual adds a personal touch and demonstrates your initiative. A quick note on how to address a cover letter without a name. If you're unable to identify the recipient, you can use a general greeting such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
Step 2: What to Include in a Cover Letter
Writing a compelling cover letter requires careful attention to detail and a strategic approach. Begin by thoroughly researching the company and the position to tailor your letter accordingly. Highlight your most relevant experiences and accomplishments, using specific examples to demonstrate your qualifications. Keep your language professional, yet engaging, and avoid using generic templates or clichés. Instead, strive to make a memorable impression that sets you apart from other candidates by showing you understand what the company is about.
Structure-wise, a well-written cover letter should include the following elements:
Introduction : Start by stating the position you're applying for and how you learned about it. Express your enthusiasm for the opportunity and briefly introduce yourself.
Body Paragraphs : Use one or two paragraphs to highlight your relevant experiences, skills, and achievements. Provide specific examples that demonstrate your qualifications and fit for the role. Tailor your content to align with the job description and company's needs.
Closing Paragraph : Summarize your interest in the position and reiterate your enthusiasm for the opportunity. Thank the employer for considering your application and express your willingness to discuss further in an interview.
Closing : End your cover letter with a professional closing, such as "Sincerely" or "Best regards," followed by your name and contact information.
By using this kind of cover letter template, you can keep a clear and structured approach whilst also easily adjusting your content each time to customize it for each specific contact.
Before you send
Remember maintain professionalism throughout and always proofread your cover letter before you send it off. Check this quick list of cover letter dos and donâts so you can ensure youâve done everything you can and havenât made any glaring errors along the way.
Note for students: While it may be reasonable to apply for internships with your university email, it probably wonât come across as particularly professional for proper job applications. Contacting an employer from a free email account with a funny name you made when you were an adolescent also wonât be particularly impressive. You may want to use a service like Inbox.com and create a business email account that shows youâre a serious professional.
Cover letter examples
Here are some short cover letter samples that you can use as templates for your own letter. Note that although the content should be adapted both to you and to the company youâre applying to, a similar structure applies in all cases.
1. Marketing Manager Cover Letter:
Dear [Hiring Manager's Name],
I am writing to express my interest in the Marketing Manager position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in marketing strategy development, campaign management, and brand positioning, I am excited about the opportunity to contribute to your team and drive results for [Company Name].
In my previous role at [Previous Company], I led cross-functional teams to develop and execute innovative marketing campaigns that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My ability to analyze market trends, identify customer insights, and leverage data-driven strategies has consistently delivered impactful results and exceeded organizational objectives.
I am particularly drawn to [specific aspect of the company or job description], and I am eager to bring my expertise in digital marketing, social media management, and content development to support [Company Name]'s mission of [mention company mission or values].
Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its continued success. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].
Sincerely, [Your Name]
2. Software Engineer Cover Letter:
I am writing to apply for the Software Engineer position at [Company Name], as advertised on [where you found the job posting]. With a Bachelor's degree in Computer Science and three years of hands-on experience in software development and coding, I am excited about the opportunity to contribute to your team and develop innovative solutions for [Company Name].
In my previous role at [Previous Company], I played a key role in designing and implementing scalable software solutions that optimized workflow efficiency and enhanced user experience. My proficiency in programming languages such as Java, Python, and JavaScript, coupled with my strong problem-solving skills, has enabled me to deliver high-quality software solutions that meet and exceed client expectations.
I am impressed by [specific aspect of the company or job description], and I am eager to leverage my technical skills and passion for innovation to support [Company Name]'s goals of [mention company goals or objectives].
Thank you for considering my application. I am eager to further discuss how my background and expertise align with the needs of [Company Name] and am available for an interview at your earliest convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a discussion.
3. Graphic Designer Cover Letter:
I am thrilled to apply for the Graphic Designer position at [Company Name], as advertised on [where you found the job posting]. With a strong background in visual communication, brand identity development, and multimedia design, I am excited about the opportunity to bring my creativity and expertise to your team and contribute to [Company Name]'s success.
In my previous role at [Previous Company], I collaborated with cross-functional teams to create visually compelling designs that effectively communicated brand messages and engaged target audiences. My proficiency in Adobe Creative Suite, coupled with my attention to detail and passion for design, has allowed me to deliver innovative solutions that align with client objectives and exceed expectations.
I am particularly drawn to [specific aspect of the company or job description], and I am eager to leverage my design skills and artistic vision to support [Company Name]'s mission of [mention company mission or values].
Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its creative endeavors. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].
What is a cover letter for a job?
A cover letter for a job is a formal document submitted alongside a resume during the application process. It introduces the applicant to the potential employer and highlights their qualifications, experiences, and interest in the specific job position.
What is a cover letter for a resume?
A cover letter for a resume is a document that accompanies a resume when applying for a job. While the resume provides a summary of the applicant's skills and experiences, the cover letter offers additional context and insight into their suitability for the position.
What is the purpose of a cover letter?
The purpose of a cover letter is to introduce the applicant to the potential employer, showcase their qualifications and experiences, and express their interest in the job position. It allows applicants to personalize their application and demonstrate their enthusiasm and suitability for the role.
What does a cover letter look like?
A cover letter typically follows a formal business letter format, including the sender's and recipient's contact information, a salutation, body paragraphs, and a closing. It should be well-organized, concise, and visually appealing, with a professional tone and consistent formatting.
How long should a cover letter be?
A cover letter should be concise and to the point, typically no longer than one page. It should provide enough information to highlight the applicant's qualifications and interest in the position without overwhelming the reader with unnecessary details.
What should be in a cover letter?
A cover letter should include the sender's and recipient's contact information, a formal salutation, an introduction stating the position being applied for and how the applicant learned about it, body paragraphs highlighting relevant qualifications and experiences, and a closing expressing gratitude and interest in further discussion.
How to Start a Cover Letter
To start your cover letter effectively, consider using a strong opening sentence or attention-grabbing statement that immediately captures the reader's interest. You can mention a mutual connection, reference a recent company accomplishment, or highlight a specific aspect of the job that excites you.
How to End a Cover Letter
Ending your cover letter on a high note is crucial to leave a lasting impression. In the closing paragraph, reiterate your interest in the position and express your gratitude for the opportunity to apply. Convey confidence in your ability to contribute to the company's success. Finally, use a professional closing, such as "Sincerely" or "Best regards," followed by your name.
Updated: April 23, 2024 at 2:30 PM
Published: April 10, 2024 at 4:33 PM
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60+ Cover Letter Examples in 2024 [For All Professions]
No matter where you are in your career, or what job youâre applying for, submitting a cover letter with your resume is a must .Â
Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why youâre the right person for the job.
Writing a cover letter, however, is easier said than done.Â
You have to effectively demonstrate that youâll be able to perform the responsibilities listed in the job description and that youâd be a better fit for the company compared to other candidates.Â
And unless youâre a professional writer, this can be a very hard task.
Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!
Letâs dive in!
21 Cover Letter ExamplesÂ
#1. career change cover letter example .
Hereâs what this cover letter does right:
- Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
- Relevant introduction. The candidate explains that theyâre changing careers and why they want to work in this new field from the get-go.
- Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.
Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!
#2. Recent Graduate Cover Letter ExampleÂ
- Personally greets the hiring manager. The candidate has taken the time to find the hiring managerâs name and address them by it, which makes the opening of the cover letter much more personal.
- Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
- Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how theyâve previously interned in a different firm, which gives them the experience to succeed in this role.
Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish!Â
#3. Middle Management Cover Letter Example
- Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements.Â
- Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job.Â
- Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows theyâve done their research on the companyâs needs.Â
#4. Business Manager Cover Letter Example
- Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career.Â
- Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through.Â
- Wraps up with a call to action. By letting the hiring manager know theyâll be contacting them soon, theyâre more likely to make an impression.
Check out this article for a complete writing guide and an inspiring business manager resume sample.Â
#5. Ph.D. Cover Letter Example
Hereâs what this cover letter does right:Â
- Attention-grabbing introduction. In the opening paragraph, this candidate explains why theyâre passionate about pursuing a Ph.D. in great detail.Â
- Explains the candidateâs qualifications in detail. The candidate builds on their passion by explaining how theyâre also qualified for the degree because of their education history and academic achievements.Â
#6. Senior Executive Cover Letter Example
- Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking.Â
- Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring managerâs attention. Â
- Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression.Â
#7. Architect Cover Letter ExampleÂ
- Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time.Â
- A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression.Â
- Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.
Struggling with your architect resume ? Check out our full guide!
#8. Business Analyst Cover Letter ExampleÂ
- Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate. Â
- Mentions what the candidate can do for the company. This cover letter doesnât just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right?Â
- Error-free and reader-friendly. Itâs super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.
Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume .Â
#9. Consultant Cover Letter ExampleÂ
- Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesnât steal the spotlight from their achievements.Â
- Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job.Â
- Highlights the candidateâs passion. To show they want the job, this candidate has also explained how passionate they are about their profession.
For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .
#10. Digital Marketing Cover Letter Example
- Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template.Â
- Lists the candidateâs awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry.Â
- Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.
Want to take your digital marketing resume to the next level? Check out our guide!
#11. Graphic Designer Cover Letter ExampleÂ
- Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles. Â
- Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish. Â
- Draws attention to the candidateâs strong points. Although this candidate is a recent college graduate, theyâve managed to effectively show that they have enough knowledge and experience to do the job right.
Read this guide to write a graphic designer resume thatâs just as good as your cover letter!
#12. Administrative Assistant Cover Letter Example
- Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter.Â
- Focused on skills and achievements. This cover letter is packed with the candidateâs skills and achievements, proving he can be an excellent employee.Â
- Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression.Â
Our article on how to write an administrative assistant resume can help you take your job application to the next level.
#13. Front Desk Cover Letter Example
- Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing.Â
- Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression.Â
- Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability.Â
#14. Human Resources Cover Letter Example
- It is concise and to the point. The candidate doesnât dwell on unimportant details the HR wonât be interested in.Â
- Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better.Â
- Highlights the candidateâs strong points. The candidate has rich work experience and they use the cover letter to elaborate on it.Â
This HR resume guide can help you get your resume just right.
#15. Sales Agent Cover Letter ExampleÂ
- Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so theyâve picked a catchy cover letter template.Â
- Has an ideal length. At the same time, theyâve also made sure to keep their cover letter at just the right length.Â
- Lists the candidateâs career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements.Â
Check out this sales agent resume guide to create an attention-grabbing sales resume .
#16. Receptionist Cover Letter Example
- Modern but minimalistic cover letter template. The templateâs design hints the candidate is creative but professional at the same time.Â
- Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HRâs attention.Â
- Concludes the cover letter formally. The candidate proves that theyâre polite and well-spoken, a quality very much important for the role theyâre applying for.Â
Take your receptionist resume to the next level with this receptionist resume guide .
#17. Information Technology Cover Letter Example
- Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements.Â
- Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are.Â
- Contains relevant contact information. The candidateâs GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume.Â
Looking for tips to help you write a great IT resume ? Check out our guide!
#18. Real Estate Cover Letter Example
- Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager.Â
- Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action.Â
- Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication .Â
This real estate resume guide will help you take your resume from good to great.
#19. Teacher Cover Letter Example
- Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles.Â
- Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter.Â
- Highlights the candidateâs passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job.Â
Our guide on how to write a teacher resume has all the tips you need to land the job.
#20. Project Manager Cover Letter Example
- Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HRâs attention and get them to read the rest of their cover letter.
- Lists measurable accomplishments. This candidate explains exactly what theyâve achieved using numbers and hard data.Â
- Personally greets the HR. A personal greeting sounds much better than âDear Sir/Madam,â and the candidate knows this.Â
This guide on how to write a project manager resume can help you perfect your appication.
#21. Paralegal Cover Letter Example
- Minimalistic cover letter template. This cover letter design looks good but doesnât steal the show from the candidateâs abilities.
- Mentions the candidateâs academic achievements and extracurricular activities. Although the candidate is a recent graduate, theyâve used the cover letter to explain they have enough skills and achievements to do the job.
- Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.
Check out this paralegal resume guide to perfect yours.
40+ More Cover Letter Examples and GuidesÂ
Couldnât find a cover letter example for your field? Do not worry.
Below you can find a number of other cover letter examples for different fields and industries:
- Acting Cover Letter Examples
- Accounting Cover Letter Examples
- Administrative Assistant Cover Letter Examples
- Architecture Cover Letter Examples
- Attorney Cover Letter Examples
- Barista Cover Letter Examples
- Bartender Cover Letter Examples
- Business Cover Letter Examples
- Business Analyst Cover Letter Examples
- College Student Cover Letter Examples
- Computer Science Cover Letter Examples
- Construction Cover Letter Examples
- Consultant Cover Letter Examples
- Customer Service Cover Letter Examples
- Data Analyst Cover Letter Examples
- Data Entry Cover Letter Examples
- Dental Assistant Cover Letter Examples
- Digital Marketing Cover Letter Examples
- Elementary Teacher Cover Letter Examples
- Engineering Cover Letter Examples
- Executive Assistant Cover Letter Examples
- Finance Cover Letter Examples
- Graphic Design Cover Letter Examples
- Healthcare Cover Letter Examples
- Human Resources Cover Letter Examples
- IT Cover Letter Examples
- Law Cover Letter Examples
- Management Cover Letter Examples
- Marketing Cover Letter Examples
- Mechanical Engineering Cover Letter Examples
- Medical Assistant Cover Letter Examples
- Nurse Practitioner Cover Letter Examples
- Physician Cover Letter Examples
- Project Manager Cover Letter Examples
- Receptionist Cover Letter Examples
- Retail Cover Letter Examples
- Sales Cover Letter Examples
- Social Work Cover Letter Examples
- Software Engineer Cover Letter Examples
- Substitute Teacher Cover Letter Examples
- Teacher Assistant Cover Letter Examples
- Team Leader Cover Letter Example
What is a Cover Letter?Â
A cover letter is a one-page document that you submit as part of your job application, alongside your resume .Â
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).
So, to make sure this doesnât happen, itâs essential to know how to write a convincing cover letter.
The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldnât just repeat whatever is mentioned in your resume and call it a day.Â
Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didnât have space for in your resume (e.g. a career gap or why youâre changing careers).
If youâre writing a cover letter for the first time, though, putting all this together might seem pretty tough.Â
Fortunately, you can follow our tried-and-tested format to make the experience much easier:
- Header - Input your contact information.
- Greeting the hiring manager - Open the cover letter with a âDear Sir or Madam,â or use the hiring managerâs name if you know what that is.
- Opening paragraph - Grab the hiring managerâs attention by getting straight to the point. Mention what your professional experiences are, and what role youâre applying for.
- The second paragraph - Explain why youâre the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
- The third paragraph - End your cover letter with a call to action. E.g. âI would love to meet personally and discuss how I can help Company X.â
- Formal closing - Something like this: âThank you for your consideration. Best, John Doe.â
Hereâs what this looks like in practice:
9 Tips to Write a Cover Letter (the Right Way)
Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."
#1. Pick the right template
A good cover letter is all about leaving the right first impression.
And whatâs a better way to leave a good impression than through a professional, well-formatted, and visual template?
You can simply pick one of our tried-and-tested cover letter templates and youâll be all set!
#2. Add your contact details on the header
The best way to start your cover letter is through a header.Â
Hereâs what you want to include there:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company youâre applying to
Optionally, you can also include the following:
- Social Media Profiles - Any type of profile thatâs relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Letâs say youâre a professional writer. In that case, youâd want to link to your content portfolio site or blog.
#3. Greet the hiring manager the right way
Once youâve listed all your relevant contact information, itâs time to address the hiring manager reading your cover letter.Â
A good practice here is to find the hiring managerâs name and address them directly instead of using the traditional âdear sir or madam.â This shows that youâre really invested in the company and that you took your time to do some research about the job.
So, how can you find out the hiring managerâs name?
One way to do this is by looking up the head of the companyâs relevant department on LinkedIn. Letâs say youâre applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.
Or letâs say youâre applying for the position of server at a restaurant. In that case, youâd be looking to find out who the restaurant manager is.
If this doesnât work, you can also check out the âTeamâ page on the company website; thereâs a good chance youâll at least find the right person there.
If you still canât find out the hiring managerâs name, here are several other greetings you can use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
#4. Create an attention-grabbing introduction
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, theyâre not going to be reading every single cover letter end-to-end.
So, itâs essential to catch their attention from the very first paragraph.
The problem with most cover letter opening paragraphs, though, is that theyâre usually extremely generic, often looking something like this:Â
Hey, my name is Jonathan and Iâd like to work as a Sales Manager at XYZ Inc. Iâve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that Iâd be a good fit for the position.
As you can probably tell, this opening paragraph doesnât tell the hiring manager anything other than that youâve worked the job before - and thatâs not really helpful in setting you apart from other candidates.Â
What you want to do, instead, is start off with 2-3 of your top achievements to really grab the readerâs attention. Preferably, the achievements should be as relevant as possible to the position.Â
For example:
My nameâs Michael and Iâd like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. Iâve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.
The second example shows how the candidate is a top performer. The first just shows that theyâve worked a sales job before.
Which one are YOU more likely to invite for an interview?
#5. Show youâre the perfect person for the job
One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that youâre the right person for the job.Â
A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, Iâve also delved into other online PPC channels, including:
- Google Search
#6. Explain why youâre a great company fit
The HR manager doesnât only look at whether youâll be good at the job or not. Theyâre looking for someone thatâs also a good fit for the company culture.
After all, employees that donât fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employeeâs annual salary .Â
To convince the hiring manager that youâre a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:
- Whatâs the companyâs business model?
- Whatâs the company's product or service? Have you used it?
- Whatâs the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
Then, turn your top reasons for liking to work there into text and add them to your cover letter!Â
#7. Wrap up with a call to action
To make the end of your cover letter as memorable as possible, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Mention anything youâve left out that you think could help the hiring manager make up your mind.
- Thank the hiring manager for their time. After all, it never hurts to be polite.Â
- Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible.Â
#8. Write a formal closing
Once youâre done with the final paragraph, all you have to do is write down a formal âgoodbyeâ and youâre good to go.
Feel free to use one of the most popular conclusions in a cover letter:
- Best Regards,
- Kind Regards,
#9. Proofread your cover letter
Last but not least, make sure to always proofread each and every document that youâll be including in your job application - cover letter included.Â
The last thing you want is to be claiming youâre a great candidate for the job with a cover letter full of typos!Â
For an even more comprehensive guide on how to write an impactful cover letter , check out our article !Â
Cover Letter Writing ChecklistÂ
Frequently Asked Questions
Do you still have some questions about cover letters? Check out the answers below:
1. How do I write a simple cover letter?Â
To write a cover letter thatâs simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why youâre a good candidate for the job, and a formal closing (preferably with a call to action).Â
2. What are the 3 parts of a cover letter?Â
The three parts of a cover letter are:Â
- The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph.Â
- The sales pitch is usually the body of the cover letter.Â
- The conclusion involves a formal closing and a signature line.
3. What makes a great cover letter?
A great cover letter should be personalized for each job youâre applying for, instead of being overly generic. Itâs also preferable to address the hiring manager by their name and not use the overly-used âDear Sir/Madam.â
To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, donât stop at showing the hiring manager why youâre a great candidate for the job. Make sure to also talk about how youâre a good culture fit for the company.
Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by.Â
4. When is a cover letter necessary?
Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .
Even if the hiring manager doesnât read it, you will look more professional simply by including one.
And thatâs a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.
If youâre looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles:Â
- How to Write a Resume
- Cover Letter Mistakes to Avoid at All Costs
- Cover Letter Format (w/ Examples & Free Templates)
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Cover Letters
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Introduction
These resources will help you understand and write successful cover letters. To use these pages, you may select links in the navigation bar on the left, you may select links from the list below, or you may advance through the pages using the links at the bottom of each page. Click here to download the PDF file containing sample résumés and employment letters. The cover letter pages are organized into the following sections:
- What is a cover letter?
- Why do I need to do a cover letter?
- What should I do if I'm a veteran transitioning into civilian life?
- What should I do if I'm a transitioning automotive industry worker?
- What should I do about any times I was not working?
- What should I do if I have been incarcerated?
- What should my cover letter look like?
- What should my cover letter accomplish?
- What should I do before I start writing?
- What are the sections I should include in my letter?
- Introductions
- Addressing your letter
- Body paragraphs
- How should I follow up on my cover letter and résumé?
IMAGES
VIDEO
COMMENTS
Learn how to write a cover letter with an outline, tips and examples. Find out the best font, spacing, length, margins and file format for your cover letter.
Learn how to write a professional cover letter with the right structure, format, and content. See examples of cover letter headers, salutations, introductions, body paragraphs, calls to action, and sign-offs.
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
Learn how to write a formal cover letter for a job application with this guide and sample. Find out the best tips, format, layout, and structure for a professional cover letter.
The cover letter standard format for a signoff is a simple formal phrase, followed by a comma, then a space, then the writer's name. Wrap up your cover letter with phrases like "Best regards," "Regards," "Respectfully," or "Sincerely," for your signoff. Don't use informal terms like "Thanks!".
2. Include a greeting. In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as "Dear [first and last name]" or "Dear [position title]." Avoid using "To whom it may concern."
Pantheon. The "Pantheon" cover letter template's bold header projects confidence, making it ideal for executives. 2024. Designed for the modern job seeker, our "2024" cover letter template is perfect for people in any industry. Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application.
Font choices: The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size.This is no time to break out emoticons or emojis. Email versus hard copy letters: The sample letter below is formatted for a printed out hard copy.If you are emailing your cover letter, you'll need to pay particular attention to the subject line of your email.
Papadopoulos suggests decreasing the header space first. Alignment: All your text should be left aligned and there's no need to indent every paragraph. Line spacing: Single space your cover letter (1.15 spacing works if it looks too cramped). Include an extra line between each section and paragraph.
GOOD EXAMPLE. Dear Mr. Jones / Dear Ms. Jones, Dear Alex Jones, Dear Alex, Pick the first variant ( Dear Mr. / Ms. Lastname) if you're formatting a cover letter for a federal job or any other position with a formal work environment. Most business cover letters for corporate positions fall under this category, too.
How to format cover letter spacing properly: Leave space between each section (i.e., date, recipient's address, salutation, body paragraphs, closing, and sign-off.) Use business letter format spacing: 1 or 1.15. đ Margins & Alignment. Align your text to the left and use standard 1"-1.5" margins for all four sides.
Check out our guide on how to start a cover letter effectively! #4. Cover Letter Body. The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job. We have a few pointers to help you do that: Don't just rehash your CV.
start your cover letter. with your contact details at the top. These should be in your cover letter's header, separated neatly from the bulk of your text. Here, you want to include all the essential contact information, including: Full Name. Your first and last name should stand out at the top. Job Title.
Here is a cover letter example using the provided template as a foundation: Ryan Jones 555-555-5555 [email protected] August 3, 2020 Alex Martin, Principal Kent High School 123 Main Street Kent, ID 67890 Dear Mr. Martin, My five years of teaching experience in public education plus my excellent communication skills make me an ideal fit for the 11th Grade Chemistry Teacher position at Kent ...
Close with a summary of your top qualifications and finish with a compelling call to action. Cover letter closing paragraph example: "My content and UX writing skills and SEO experience make me an ideal candidate for this position. I look forward to hearing from you to discuss how I can be an asset to the team.".
Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.
A cover letter typically follows a formal business letter format, including the sender's and recipient's contact information, a salutation, body paragraphs, and a closing. It should be well-organized, concise, and visually appealing, with a professional tone and consistent formatting.
In a nutshell, this is how to format a cover letter: Use one-inch margins, single line spacing, and 11 to 12-pt font. In the top-left corner, put your contact details, city and date, and the employer's contact details. Open with a personal salutation.
The proper cover letter format includes: The header. The greeting. The body, or middle paragraphs. The conclusion and call to action. The signature or sign-off. Now that you understand the components of a cover letter format, here are our top 10 tips to cover letter formatting, writing and design.
Consultant Cover Letter Example #10. Digital Marketing Cover Letter Example #11. Graphic Designer Cover Letter Example #12. Administrative Assistant Cover Letter Example #13. Front Desk Cover Letter Example #14. Human Resources Cover Letter Example #15. Sales Agent Cover Letter Example #16.
1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.
Introduction. These resources will help you understand and write successful cover letters. To use these pages, you may select links in the navigation bar on the left, you may select links from the list below, or you may advance through the pages using the links at the bottom of each page. Click here to download the PDF file containing sample ...