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How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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Use our template to create an effective project management presentation

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There’s a lot to cover in these types of presentations. Use graphics like timelines, scatter plots, or bar graphs to make information more digestible and don’t be afraid to include relevant photos or videos of the product.

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There’s a lot of work that goes into a new project, so give credit where credit is due. Include a section that highlights the team driving the project forward.

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Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

Get the Most Out of Your Projects with Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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Project Presentations: How to Prepare and Deliver a Project Presentation

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

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How to Give a Stunning Project Presentation

April 3, 2019 by Bernie Roseke, P.Eng., PMP 2 Comments

Many projects require a presentation, whether at the beginning, end, or somewhere in the middle.  Sometimes it is given to the managers or executives, sometimes to the project team , and sometimes to stakeholders who have a specific interest in the project.

Project presentations can be very nerve racking and difficult for many people, but that doesn’t mean they have to be difficult.  With practice and some basic guiding principles, you can give a stunning project presentation that will knock their socks off.  I’ve given many project presentations, and I’m going to share my secrets with you.

Present the Problem and Solution

• Repeat the main point 3 times
• Include an analogy or story
• Keep slides short
• Include pictures and Diagrams
• Connect with the audience

Many audience members assume that you know what you’re talking about, and most of the time you do.  But somehow, if the presenter doesn’t include the topic of the presentation directly, the audience doesn’t want to decide what it is for themselves.

It’s similar to a sales pitch in that it’s the presenter’s job to keep the audience engaged.  If you wish to maximize the communication of the message, you need to state it directly.

Include an Analogy or Story

• An analogy is a comparison to a similar real life thing, for example, This product works like a rocket ship taking off to the moon.  It takes a bit of preparation time which might seem a bit daunting at times only to have a very quick experience that over relatively quickly, but the experience is worth every second in the end.  I’ve become a true believer in the immense power of analogy.  Analogies engage audiences in milliseconds and give them something to remember the presentation by.  I’ve incorporated analogies in my writing at every opportunity, and the results have been truly amazing.  Many project presentations come in groups, that is, they are one out of many.  In this case, the presentation with an analogy is the one that will be remembered by the audience.
• A story is an experience that relates to the topic being presented, for example, Last year I had the privilege of working with sick kids at the hospital.  These kids needed life saving medical care, and the doctors were fantastic.  It made me realize that this product really has the potential to impact people, and maybe even save lives.  A story is a personal experience, either yours or somebody else’s.  They work just like an analogy by engaging the audience and giving them something to remember the project by.  But they have the potential to drag on when the audience starts to feel like it’s not about them.  The key to pulling off a successful story is to keep it short and relevant.  If the audience can’t connect it to the project, they will lose interest.

Ideas for analogies are surprisingly easy to find with internet searches.  Personal story ideas require brainstorming and thinking about the relationship between the topic and real world experiences.

Repeat the Main Point 3 Times

• Tell them what you’re going to say
• Tell them what you just said

In most presentations, this takes the form of an introduction, main body, and conclusion.  But all three parts need to spell out the main point in a prominent place, clearly and succinctly.  You want to make sure the audience doesn’t need to think, that people can be daydreaming about what they’re going to be doing that evening but they’ll perk up and get hit with a short but prominent main conclusion that they won’t forget.

In most presentations, audiences are not in a position where they want to exercise their thought muscles.  Similar to a sales presentation, they don’t want to think for themselves, they figure it’s the presenters job to tell them what to think.  Hence, they forget what they are told very quickly.

Speaking of which, did you notice the analogy?  I’ll bet that if you remember nothing else from this article, you’ll remember that the audience doesn’t want to exercise their thought muscles.

Keep Slides Short

Many presentations contain long winded verbiage that requires long form reading while the presenter is talking.  I see this time and time again in presentations that I attend, and I’ve even done this myself when it seemed like there was no other way to get the point across.  But in hindsight this is a waste of good presentation time.  Nobody is going to read long paragraphs.  In fact, nobody is going to read long sentences either.

The idea is simple.  When writing presentation slides, keep bullet points under two lines of text.  Any more and it should be said verbally or placed into the next bullet.

Include Pictures and Diagrams

This idea is self explanatory.  Make sure no more than about half of the presentation slides contain only written words.

Connect with the Audience

The previous 5 bullets contained advice for good presentation slides and planning, but what are some ideas to deliver the presentation in a stunning way?

There are a few secrets, but the key to all of them is connecting with the audience.

Remember first that the audience wants to hear your presentation.  They wouldn’t be there if they didn’t.  However, most people don’t have the attention span to stay engaged for an entire presentation unless they have a very high interest in the subject matter.  They will move in and out of attention, remembering only the most interesting (not necessarily important) parts.

Here are a few pointers:

• Use Outline notes Don’t read from a script.  Although it is permissible to read for some of the time, extensive reading from a written script disconnects from the audience and loses the message because people stop listening.
• Talk to one person I’ve found it helpful to pick one person in the audience and deliver the presentation to them.  Don’t look only at them, of course, but let it sink in that you are not so much talking to a larger audience as you are giving many presentations to individual people, simultaneously.
• Don’t let down the most interested person in the audience Here’s another tip I’ve used in my presentations as well as my musical performances.  There’s guaranteed to be at least one person in the audience who loves what you’re saying and wants to learn all about it.  So wouldn’t it be a huge disappointment if you let them down?  Let all your presentation anxiety submit to the desire to make sure that that one person who really wants to know your information isn’t disappointed.  I mean, why are you even talking to everyone else, that doesn’t care, anyway?

Those are my secrets for stunning presentations!  Let me know how it goes and what other tips you have in the comments section below.  I’d love to hear from you!

Related posts:

About Bernie Roseke, P.Eng., PMP

Bernie Roseke, P.Eng., PMP, is the president of Roseke Engineering . As a bridge engineer and project manager, he manages projects ranging from small, local bridges to multi-million dollar projects. He is also the technical brains behind ProjectEngineer , the online project management system for engineers. He is a licensed professional engineer, certified project manager, and six sigma black belt. He lives in Lethbridge, Alberta, Canada, with his wife and two kids.

Awesome post! I instantly shared this with my presentation writing service and they found your content quite in-depth and informative. Do share some similar knowledgeable content in the near future. Cheers!

Brilliant and effective tips! Your tips are very effective and I am going to make use of every tip spelled out here. Thanks for the knowledge and I pray that you share more of such with the public.

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Project Management Presentation Templates

Streamline project planning and presentation with our 100% editable project management powerpoint templates and google slides themes. from gantt charts to task timelines, our designs simplify complex concepts. choose from a variety of designs, ace your project presentations, and impress your stakeholders today with our free slides.

• Clarity and Structure: A well-organized project management slide template ensures that complex data and processes are presented in an easy-to-digest format.
• Customization: With our 100% editable templates, you can tailor your presentation to match your brand or the specific requirements of your audience.
• Visual Engagement: Our slides come adorned with creative infographics ranging from multicolor circles, hexagons, flower models, puzzles, and arrows, to triangles. These graphical elements not only beautify your slides but also make data interpretation simpler and more engaging.

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What are the project management presentation templates.

Project Management Presentation templates are the best presentation slides designed with awesome project background themes. These templates are the perfect choice for project presentations. Also, it can creatively represent the project data through impressive visual cues.

Where can we use these Project Management Presentation Slides?

These Project Management Presentation slides are perfectly fit for project presentations and depict the project management processes at different business organizations.

How can I make Project Management Template in a presentation?

Compared to experienced PowerPoint designers, creating a PowerPoint template may require a lot of work for beginners. Therefore, it is preferable to select well-designed ready-made templates from Slide Egg. For more creative PowerPoint design ideas, you can also visit our PowerPoint tips and tricks section.

Where can I find free PPT Templates?

Several websites provide free PPT presentation templates. But the most challenging aspect is picking the ideal template for your requirements. Therefore, ensure you only download templates from reputable websites like Slide Egg.

Who can use Project Management Templates?

All project managers and project leads can use these well-designed Project management templates. These templates are designed with excellent features to enhance your project work. Use these creative layouts to impress the audience.

Why do we need to use Project Management slides?

These Project Management slides are the best templates for creating a quick presentation. In addition, these templates are pre-designed to make your work effortless. Also, it holds colorful PowerPoint features to represent your work effectively.

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6 March, 2023

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Project Management Presentations: The 3 Expert Elements for a Great One

By   Mike Clayton

Too many Project Managers find it’s their presentation skills that let them down.

Yet, having coached many presenters, I find that the difference between:

• a clear, confident presentation, and
• a waffly, wobbly presentation

is usually very easy to fix.

There are a few simple things any project manager can do to brush up on your presentation skills.

This will show your project skills to their best and impress the people you want to influence. You’ll have a greater impact as a project manager, and it’s often your presentation skills that give a real boost to your career.

So this is what we’ll look at in this guide: the three key elements of presenting for project managers.

Why Presentation Skills Matter to a Project Manager

Project Managers often get plenty of opportunities to use their presentation skills. And, while some of us relish the opportunity to perform; others hate the idea. But, when the need arises, one thing is for sure:

People will judge you on how well you present .

This has more impact than it first appears.

Because the ‘halo effect’ means they won’t just judge you as a  presenter. They will extend their assessment to other areas of your professional competence. If you present poorly, people will easily think you are a poor Project Manager.

Objectively, we know that this is not logical. But we cannot help it. If you give a poor presentation of good work, people will have two abiding memories:

• Where was the evidence of good work?
• This person does not come across as professional

So, there are clearly two powerful reasons why presentation skills should matter to you:

• They are how you showcase your Project Management achievements
• They set the tone for how people perceive you as a professional

Presentation Skills are a Part of the Role of Project Manager

But what if you said to me:

‘Hold on, Mike. That’s all very well. But I’m interested in being a good Project Manager, not in looking like a good Project Manager.’

Well, I also argue that presenting is a core part of your Project Management skillset. After all, I’m not alone when I often tell people that:

Here are some examples of where your presentation skills are essential to doing a good job as a project manager.

• Influencing stakeholders
• Communicating status and plans to business leaders and project board members
• Briefing and motivating your project team
• Setting the tone of your project at your kick-off meeting

The Essential Elements of Good Presentation Skills

So, the three elements that we will look at in this article are:

• Being clear about the information you want to convey
• Putting together a presentation that is compelling, powerful, and persuasive
• Performing your presentation with confidence

These three things also set out the three steps to giving a good presentation. So we will use them as a structure for this guide.

For More Detailed Information: FREE Course!

This article summarizes some of the most important elements of presenting. Like many of our long-form articles, it’s pretty comprehensive. But a committed Project Manager may want more.

If only there were a complete Presentation Skills course that you could take, in your own time, which was completely free .

Well… It turns out there is!

Our sister YouTube channel, Management Courses , has a complete course on Presentation Skills. You can:

• View the Presentation Skills playlist on YouTube
• Access the full course more conveniently, on the MgmtCourses.com Presentation Skills course page
• Subscribe to the YouTube channel for all future Management Courses content
• Check out all our completed FREE courses on the MgmtCourses.com website

You can, of course, come back to this at any time.

So, let’s dive into our article!

Presentation Skills 1: Being Clear about the Information You want to Convey

Before you start drafting your presentation, it pays to prepare. And this means deciding what you need to communicate, to meet your needs and the needs of your audience. I often use the metaphor of defusing a bomb. If you fail to prepare well, your presentation is like a ticking time bomb, waiting to go off in your face. The four components of your initial preparation are:

• B ackground

If you carry out these four steps properly, you will defuse the bomb.

First, ask yourself:

‘Why should my audience listen to my presentation? What is the benefit for them?’

Too often, you think first about what you want to say. But your audience is giving up their time, and giving you their attention. So you need to give them something in return, that is at least of equal benefit.

What’s in it for them?

So, what do they want or need to know?

• How will they use the information you give them?
• Why will they be attending your presentation?
• How do they need to change?

Start by seeing your next presentation through the eyes of your audience. When you craft a present that meets their needs, they are always going to be more interested in what you have to say. And that means they will find it more helpful and rate you higher.

But you are also investing your time, effort, and reputation in making this presentation. So, for what reason?

A good way to start designing your presentation is to ask yourself:

‘What do I want to be different, when my presentation is over’

One of the key presentation skills is your ability to trigger action. And this means knowing what action you would like.

Call to Action

If you start your thinking with the call to action (CTA) you’ll want to make at the end, you can focus your content on the key information that will lead up to that CTA. This will be information that:

• makes your call to action an obvious ending
• compels your audience to want to act

Now you know what you want to achieve, and what your audience needs to get from your presentation, it’s time to ask yourself:

‘What is the story I need to tell?’

And I purposely frame your presentation as a story for two reasons:

• Firstly, because humans are story-telling and story-listening creatures. This is how we best absorb information. It’s also a great way to build emotion into a business-focused presentation.
• Secondly, because a story has a narrative structure. And it is by creating a logical structure that you will make your presentation compelling (see below).

The Elements of Your Story

Your Project Management presentation will have a central idea that you need to get across. This will lead directly to any call to action you need to make. So, these are the start and end of your presentation.

In between is a structure that will take you from your central idea to your call to action. Within that structure will be the evidence and practical information that will make your CTA not only persuasive but also practical for your audience. At the end, you want them to say:

‘I followed that argument, agreed with your evidence, and see why and how I can do what you suggest.’

The last part of your preparation is to do your homework. Make sure that you have all the knowledge you need, to draft a persuasive and powerful presentation. Ask yourself two questions:

‘What do I know about my audience, what they need, and what they know?’ ‘What information do I need to know, to address my audience’s needs, and be confident that I can speak with authority?’

These questions will guide your research. And answering the first question may lead you to review your thinking on the Benefits, at the start of the BOMB process.

The 7x Factor

When I started learning about presentation skills, someone gave me a useful piece of advice. I genuinely do not recall who it was. They told me that I should never put everything I know into my presentation, because, if you do, it means:

• You are failing to select the most important information for your audience – and are therefore being lazy.
• Any good question from the audience could take you outside of your zone of knowledge.

Their rule of thumb was to always know seven times as much as you present. Or, to put it another way, never present more than 15 percent of what you know. That way you have plenty in reserve. That accords well with the Pareto Principle, which tells us that approximately 80% of the value to your audience comes from 20% of the information you could present. So, I conclude that 15-20% of your knowledge is about right for a presentation.

Presentation Skills 2: Putting together a Presentation that is Compelling, Powerful, and Persuasive

Once you have done your preparation, the next step is to draft your presentation. Your goal is to make it compelling, persuasive, and powerful.

• Compelling Draw your audience in, keep them engaged, and help them to understand your presentation. You do this with a clear structure that uses flow and sequence. The best tools to help you are a story-telling approach, and question and answer frameworks.
• Persuasive Change the way your audience thinks, by helping them understand the world as you see it, and generate agreement with your point of view. You do this by creating a persuasive argument that uses the three elements of character, reason, and emotion.
• Powerful Drive change by making your audience remember what you say and want to act on your recommendations. Do this by addressing their needs, being memorable, and using your knowledge of psychology.

We shall look at each of these three components in sequence.

The most important aspect here is to create a logical structure that your audience can follow easily. Yes, novels, plays, and films sometimes adopt non-linear storytelling. But they are art that aims to entertain. You are a professional who needs to inform.

So, coming up with a straightforward sequence for your information is one of your vital presentation skills. And, don’t take chances. Use regular signposting to help your audience know where they are in your presentation, and what’s coming up next.

A Works-every-time Compelling Structure to Boost Your Presentation Skills

Here is a simple and effective structure that works every time.

• Introduce your central idea
• Why… is it true?
• How… can you implement it?
• What… are the components?
• How… did it happen?
• Who… are the people involved?
• What if…something goes wrong?
• Introduce the principle answers to your question Seven should be the absolute maximum, and three is the most memorable number
• For each principle answer, have a section that you divide into a small number (2-5) of parts
• When you have covered one answer, move to the next and repeat
• When you have covered all your answers, summarize
• Finally, make your call to action

How to Introduce your Central Idea

A good introduction will get your presentation off to a powerful start, with your audience hooked on hearing what you have to say.

Luckily there is a simple but powerful formula that is used by professional writers from journalists to novelists. Even Jane Austen used it !

Step 1: Tell the audience something they know

This way, it’s easy for them to agree with you, so you have them on your side right from the get-go. But you need to stop that pretty quickly, before they get bored.

Step 2: Tell the audience something surprising, controversial, worrying…

This will raise their alertness, by increasing the stakes. Now, your presentation matters.

Step 3: Pose a question

Either ask your audience a question directly or raise a question in their minds.

What happens when you hear a question?

That’s right… You try to think of an answer. Now you are mentally hooked:

• If you have an answer, you want to know if it’s the right one.
• Or if you are confident, you want to know if the presenter will get it right!
• If you don’t have an answer, you want to know what the answer is.

Step 4: Reveal your Answer

This is the Central Idea of your presentation. Now your audience has a clear signpost for what they will get.

Step 5: Another question

The lead into your main content is the question you are going to answer in your presentation:

• It might justify your central idea, so the question would be ‘why?’
• Maybe you will spell out how to implement your central idea, so your question would be ‘how?’
• Or perhaps your central idea is about risk and you are going to lay out some scenarios, so your question could be ‘what if?’

You get the picture.

If your audience cares enough about the complication you introduced in step 2, they will want to hear your answers to the question in step 5. And these are the main parts of your presentation.

Will You be using Slides?

If you are, and you want to start your presentation powerfully, here is a great article on giving a good presentation , and how to start a presentation with 5 strong opening slides, from SlideModel.com.

We also have a great video on our sister site, Management Courses: Attending Meetings – Using Projector and Slides Effectively

As an aside, can you see how I used this structure to introduce this article?

Step 1: Too many Project Managers find it’s their presentation skills that let them down. [You probably knew that]

Step 2: Yet, having coached many presenters, I find that the difference between:

is usually very easy to fix. [Really? – I expect a lot of people will think it would be tricky]

Step 3: There are a few simple things any project manager can do to brush up on your presentation skills. [What are they?]

Step 4: This will show your project skills to their best, and impress the people you want to influence. You’ll have a greater impact as a project manager, and it’s often your presentation skills that give a real boost to your career. [Okay, so you see you can have a greater impact]

Step 5: So this is what we’ll look at in this guide: the key elements of presenting for project managers. [What are they? Tell me how?]

I have made a video that covers very much this idea, called: How to Communicate Big Ideas with Maximum Impact .

The science of persuasion and influence is a huge discipline, so I recommend you read our article Persuasion and Influence: A Through Introduction .

Here, I want to highlight the three elements that classical speakers and presenters going right back to ancient times have used. People are much the same now as they were three thousand years ago, so these methods still work.

Aristotle told us a speaker needs to demonstrate three things:

• Ethos – Character
• Logos – Reason
• Pathos – Emotion

We’ll cover these in this order, because it’s the order that classical speakers learned to address these three, for maximum effect.

Ethos is about you. The first question your audience will need you to answer is:

‘Why should I listen to you?’

So right from the start, in the way you dress, introduce yourself, and open your presentation, you need to establish your credibility and your integrity.

Logos is about the facts – it literally means ‘the word’ . Here is where you:

• Select the information that will be most persuasive, and
• Present it in a logical way that creates a convincing argument

I usually find that this is the part Project Managers find easiest, because we tend to be in control of the facts. However, selecting out the minor points, so you can focus on the big points that matter, is a real skill. So too, is structuring that information.

Visual Communication

A lot of the information that we need to communicate is visual in nature. So, I recommend you take a look at the guest article that Jeilan Devanesan, the graphic design expert from Venngage, wrote for us: Visual Communication for Better Project Results .

Pathos is about your audience and how the facts matter to them. If you don’t know why they should care, you’ll never convince them.

So, answer one or more of these questions:

• What will happen to your audience if they act on your call to action?
• And what if they do not?
• What won’t happen if they act on your call to action?
• And what won’t happen if they don’t?

Here, you can appeal to a few fundamental drivers in our audience

• Anticipation

Persuading your audience that you are right is not enough. You need to have an impact on them.

So, the next of your presentation skills is to speak with power. This means:

• Being memorable
• Inciting action or change

How to be Memorable

The main ways to be memorable are very simple:

• Keep your message simple and don’t say too much. Just three points is great. One is ideal.
• Repeat your key points again and again.
• Introduce your key points at the start, when your audience is alert.
• Remind your audience of your key points at the end, so they stay fresh.

For more detail…

How to Incite Action

Above all, you cannot get people to do something if they are unsure what to do. You need to craft a clear, unambiguous, simple call to action. Spell it out and make it easy.

But then, you want to motivate them to follow your CTA. So, do you know what the most powerful motivators are?

I think these are the main psychological hooks you can use. Of the three, fear is undoubtedly the most powerful. But it is also the most dangerous, so I always save this for the most important and urgent situations.

I like to focus on desire. Ask yourself this question about your audience:

‘What’s in it for you?’

If you know why they should act, and you tell them, you will be answering their most pressing question. And nothing compels action better than a big, fat, juicy ‘ because ‘.

Presentation Skills 3: Performing Your Presentation with Confidence

The last of your presentation skills is to bring everything together in front of your audience.

You can hear a lot of nonsense from various trainers about how to give a good performance:

• Make big movements
• Stay in one place
• Use lots of slides
• Don’t use too many slides
• Speak loudly
• Talk slowly
• Speed up to keep your audience alert

They all have their place. But unless you aim to be a polished professional speaker, rather than a professional project manager who presents well, they barely matter.

The Two Big Things

What matters is that your audience warms to you and finds you credible. And that means two things:

• Be yourself, and make your speech and movements natural.
• Be confident, so that you can project that confidence to your audience.

Being Yourself

I cannot tell you how to be yourself. No one knows that but you. Of course, you need to slow down enough for people to follow you. This is especially true if some people in your audience are not fluent speakers of your language. And you certainly need to be loud enough for them to hear. And, of course, too much fidgeting or bobbing around can be a distraction.

But the basic guidance is that, as long as you are comfortable, your own natural style is the best one to use. Unless some aspect is so obtrusive that it detracts from your message, you’ll find that:

• Trying to suppress who you are or
• Putting on some kind of act

will be more distracting to your audience.

Be Confident

The biggest challenge for most speakers is confidence. many of us fear having to get up in front of people and speak to them. So, I have three tips for you, based on what I call the Triangle of Confidence . I have described this fully in our guide: Confidence: What You Need to Know to be a Confident Project Manager . I do recommend you read that article.

Personal Impact

At our sister site, Management Courses , we offer a whole course, FREE, on personal impact. It covers topics like:

Click here – or on the image – to check it out.

What is Your Experience of Presentation, as a Project Manager?

A good call to action is essential at the end of a presentation. So here’s mine. Use the comments box below to share your thoughts on presentation skills for project managers. As always, I’ll respond to every contribution we get.

Learn more…

Take a look at our article: Communication Skills for Project Managers | The Best Books

And, as a reminder, here is a link to the section of this article where I pointed you to the FREE Online Presentation Skills course, from our sister channel, Management Courses .

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10 Best Project Management PowerPoint Templates

Presenting project details in a form of presentation sometimes can be an exhausting and time consuming process. To ease that process and help you elevate your presentation style, we have listed the best PPT templates for project presentations.

Project management is the heart and soul of any new project initiated by the company. It outlines every aspect of your project or services, right from the ideation phase to implementation to the final product. With the help of an effective project presentation, businesses can better communicate their initiatives to important stakeholders.  

Planning, organizing, controlling, and managing a project’s objectives, goals, and resources are all part of project management, which aim towards successful product delivery. SlideUpLift has the best PowerPoint (PPT) templates for project presentations, with numerous options available to suit your needs. Let’s look deeply into project management presentations.

What is a Project Management Presentation?

A Project Management PowerPoint presentation is a visual representation about your project in its entirety, from product/service to the process to performance review. It contains slides presenting all five project management phases including: 

• Project Initiation
• Project Planning
• Project Execution
• Project Monitoring
• Project Closing

A professionally designed Project Management PowerPoint template can help partners and collaborators align on project details to ensure all deadlines and expectations are met. These templates can be used for projects under different departments  including Business, Marketing , Sales , HR , etc. 

Importance of Project Management Presentations

The importance of a project management presentation cannot be undermined during the project duration. Stakeholders across all industries make use of PowerPoint and Google Slides templates to highlight its planning, implementation, timeline, roadmap, reports, etc. Now, here are the top five reasons why Project Management presentations are important:

• Project management presentations ensure that everyone involved in the project knows their goals, tasks, status, and specifications.
• It helps with aligning stakeholders’ expectations for securing support for the project’s success.
• Project management presentations also offer information and insights to help you decide what to do next and how to prioritize your duties wisely.
• These presentations also help to identify and mitigate risks before it becomes a genuine threat. 
• Management presentations promote transparency, fostering credibility and trust among stakeholders as well as inside the project team .

With the help of our collection of best PowerPoint (PPT) templates for project presentation, you not only enhance the quality of your slides but also boost self-confidence and communication skills. 

10 Best PPT Templates for Project Presentations

Below is the list of our best PowerPoint templates for project presentations to help you make your efforts shine in front of your audience: 

Agile Project Team Structure PowerPoint Template

Project Kick-Off Presentation PowerPoint Template

Roles and responsibilities powerpoint template.

• Project Executive Summary PowerPoint Template

Project Scope Summary PowerPoint Template

Program Governance Circular PowerPoint Template

Project Planning Presentation PowerPoint Template

Project Status Review Deck

Project Closure Presentation PowerPoint Template

Isometric Office Working PowerPoint Template

Let’s understand each of them in detail.

• The template makes it easy to communicate complicated information interestingly by providing a dynamic visual of your team’s structure and duties.
• It is versatile enough to work for various situations and audiences, whether you are presenting to stakeholders, clients, or team members.
• It can be utilized in project meetings to introduce the project team and their roles.

Project Kick Off Presentation PowerPoint Template

• The template includes a well-structured format covering timelines , Gantt charts , different project phases , and key project highlights, making it one of the best PowerPoint (PPT) templates for project presentation.
• This template can be used in project-kickoff meetings to discuss every aspect of the project.

ALSO READ: Best Professional PowerPoint Templates

Roles and Responsibilities PowerPoint Template

• This template has a very structured and well-organized layout, clearly highlighting every role and responsibility of the team member.
• It encourages consistently presenting roles and responsibilities across multiple teams or projects.

Animated Project Executive Summary PowerPoint Template

• This template includes dedicated sections for the project team, background, action taken, and the previous year’s results.
• The Project Executive Summary PowerPoint template makes communicating the project’s essential elements easier, allowing stakeholders to understand its key points.
• One of the best PPT templates for project presentation from the list, project managers can use it to give project updates to stakeholders, executives, or team members.

ALSO READ: Best Animated PowerPoint (PPT) Templates

Animated Project Scope Summary PowerPoint Template

• This template lets you include all the details of any project beforehand, i.e., goals, background, implementation strategies, teams, budget, and finally, in-scope and out-of-scope things.
• It can be used in project meetings to provide an overall project overview.
• What makes it one of the best PPT templates for project presentation is that managers, team members and stakeholders can refer to the template to remind them of the project’s established scope.

Check out our vast library of Project Management Presentation Templates

• The circular design of this template divides the circle into 3 components: Resource Management, Program Management, and Project Management.
• Program governance can appear complicated, but the template makes it easier to explain all its elements in an organized way.
• The template can be used to present the overall structure of project governance to stakeholders or team members.
• This template provides the project brief and milestones to help you better understand your project.
• The template helps project managers and stakeholders better understand the project’s key aspects, enabling better decision-making and planning.
• It can be used for post-project evaluations, progress reports, and project status updates.

ALSO READ: Best Business PowerPoint Templates

• This template examines how a project progresses over time and evaluates how it compares to the project plan.
• The deck promotes informed decision-making by providing crucial information in a simplified manner.
• The deck is used in project review meetings to present the project’s current status.
• Project managers can use the deck to present progress and achievements to clients.
• This template helps you systematically present every portion of the project closure process.
• This presentation template has various segments like project background, RAG status , learnings, and administrative checklist.
• The template can also be utilized to showcase the execution of a project.

• The template presents 3D visuals of an office environment to create a visually appealing and engaging look.
• The template can be used for various purposes, such as team meetings, training sessions, or any other corporate meeting, making it one of the best PPT templates for project presentations.

With the help of these templates, you can enhance the overall project presentation outlook without compromising on the key details and objectives. You can also choose to browse from our wide range of Project Management templates for PowerPoint and Google Slides to boost your visual appeal.

MUST READ: Best Websites for PowerPoint Templates

Presentation Tips for Project Management Presentations

The following advice will help you succeed in your upcoming project management presentation:

• It’s usually a good practice to arrive early for your presentation.
• Organize your speech and slides as a brief introduction must outline the presentation’s goals and purposes. 
• Make it interactive with the help of icons, animations and visual graphics.
• Spend more time on the topics that your audience may find most relevant.
• Before diving into the presentation, take a quick glance at your audience, know their roles, why they are there and how they will benefit with your presentation. 
• Keep your slides minimalistic and avoid information stuffing in a single slide. 

Project managers and team leaders need project management presentations to communicate and manage projects effectively in any professional meeting. SlideUpLift comes to the rescue when it comes to the best PPT templates for project presentations. 

We have excellent Project Management PowerPoint templates available, from project initiation to its closing, specially designed to meet the demands of project managers and professionals. In addition to this, in case you need any professional support with customization, we also offer custom-slides services on the basis of client’s specific needs and requirements.

Where can I find the best PPT templates for free download for project presentations?

 SlideUpLift offers the best PPT templates for project presentations. You can easily browse the free templates and download them in just a few clicks.

What are the elements I need to use to present a Project Management presentation?

 You need to include the following elements in your Project Management presentations:

• Project Planning & Strategies
• Project Roadmaps and Project Timelines
• Project Dashboards
• Performance metrics, reviews and evaluation  
• Project closure 

Are the templates customizable?

 Yes! All the best PowerPoint templates for project presentation provided by SlideUpLift are fully customizable, which allows you to change font, colors, and alignment as per your needs.

Do I need any design skills to use the templates?

Not at all! Regardless of design experience, anyone can alter the SlideUpLift templates since they are user-friendly and simple to use.

In what industries can I use the Project Management presentation templates?

 We provide a wide selection of project management presentation templates which can be used in various industries, including marketing , finance , technology , education , and more.

Table Of Content

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Project Manager Powerpoint Presentation Slides

Project managers select specific team members with specific task in mind, they need to know what the goals are where they fit in the bigger picture. He is accountable for success and failure of the project. Download Project Manager PowerPoint Presentation Slides to outline the duties of project manager. Business manager PowerPoint complete deck contains set of slides like project manager, project team structure, core team example, work breakdown structure, activities sequence, communication plan, about us, our goals, financial planning, dashboard, timeline etc. The presentation is very useful for project managers and entrepreneurs. you can use this project management team PPT slide to showcase the project stages in detail. This project group PPT template highlights the team and work break down structure to ensure the better management. Download project management presentation layout for accomplishment of project objectives. Brief folks on fine dining with our Project Manager Powerpoint Presentation Slides. Acquaint them with gourmet foods.

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PowerPoint presentation slides

Presenting Project Manager PowerPoint Presentation Slides. This PowerPoint presentation includes set of 38 professionally designed slides. This complete deck 100% editable templates you can edit text font as per your convenience. Users can easily download the presentation slides in widescreen and standard format. These templates are compatible with Google Slides too. The user can use the PowerPoint presentation in PDF or JPG format.

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• Business Slides , Flat Designs , Strategic Planning Analysis , Complete Decks , All Decks , Project Management , Project Management , Management , Project Management
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Content of this Powerpoint Presentation

Slide 1 : This slide introduces Project Manager. State your company name and proceed. Slide 2 : This slide presents Project Management Team in a flow chart form. It covers all the people associated to the project with their names and designations to fill. Slide 3 : This slide shows Project Manager/Project Team with the following details to add- Project Name, Function, Name, Phone, Email, Leave of Absence, Time Portion %. Slide 4 : This slide also shows Project Manager/ Project Team with names, designation and image boxes. Slide 5 : This is Project Team slide showing Project Team Development which is further divided into- Training, Technical, System Administrator, Functional Operational. Slide 6 : This slide also shows Project Team. Add the names and designation of the members here. Slide 7 : This slide shows another variation of Project Team. Alter as per your requirement. Slide 8 : This slide shows Project Team Structure with a flow chart to add relevant information. Slide 9 : This slide also shows Project Team Structure. Use as per your business needs. Slide 10 : This slide displays Core Team Example flow chart to add relevant text. Slide 11 : This slide shows Work Breakdown Structure. Once the timeline of the project is in place, prepare the Work Breakdown structure, listing all the tasks which need to be fulfilled and its duration as well as the number of people required to complete that work. You can use this template to list down the work. Slide 12 : This slide shows Activities Sequence. Prepare an activity sequence listing down the work which needs to be performed and its description. Slide 13 : This slide shows Communication Plan table. Slide 14 : This is a Break Time slide to halt. Alter as per your business requirement. Slide 15 : This slide is titled Charts & Graphs to move forward. You may change the slide content as per requirement. Slide 16 : This slide presents a Bubble Chart for showcasing product/ company growth, comparison etc. Slide 17 : This slide presents a Column Chart for showcasing product/ company growth, comparison etc. Slide 18 : This slide presents a Line Chart showcasing product/ company growth, comparison etc. Slide 19 : This is a Radar chart slide to show product/ entity growth, comparison etc. Slide 20 : This slide presents an Area Chart for showcasing product/ company growth, comparison etc. Slide 21 : This slide is titled Additional Slides to move forward. You can change the slide content as per need. Slide 22 : This slide showcases Our Mission. Show your company mission goals etc. here. Slide 23 : This is an Our Team slide with name, image & text boxes to put the required information. Slide 24 : This is Our Goal slide. State your important goals here. Slide 25 : This is an About Us slide showing Target Audiences, Values Client, and Preferred by Many as examples. Slide 26 : This is a Comparison slide to compare two products/ entities etc. Slide 27 : This is a Financial slide with Maximum, Minimum, and Medium parmeters. Slide 28 : This is a Quotes slide to convey messages, beliefs etc. You can change the slide content as per need. Slide 29 : This is a Dashboard slide to state metrics, kpis etc. Slide 30 : This is a Timeline slide to show evolution, growth, milestones etc. Slide 31 : This is a Location slide on a world map image to show global presence, growth etc. Slide 32 : This is a Puzzle image slide to show information, specifications etc. Slide 33 : This is a Target image slide. State targets, etc. here. Slide 34 : This is a Mind map image slide to show information, specifications etc. Slide 35 : This is a Bulb or Idea slide with creative imagery to show information, ideas, specifications etc. Slide 36 : This is a Silhouettes slide to show people specific information etc. Slide 37 : This is a Magnifying Glass image slide to show information, scoping aspects etc. Slide 38 : This is a Thank You image slide with Address, Email and Contact number.

Project Manager Powerpoint Presentation Slides with all 38 slides:

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July 13, 2021

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