write a motivation letter phd

Graduate School

How to Write a PhD Motivation Letter with Samples and Expert Tips

Reading over some PhD motivation letter samples will give you an idea of how to make yours a strong, central component of your application to get into grad school . In addition to your grad school CV , a PhD motivation letter is a chance for you to demonstrate objectively why you are an excellent candidate for the faculty to which you are applying. Unlike a personal statement, a PhD motivation letter is distinct in its unique focus on your academic and research background with little mention of your personal story. This article will take you through the significance of the PhD motivation letter, describe what makes a stellar motivation letter, and provide examples.

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Article Contents 11 min read

Do you need to write a phd motivation letter .

Yes, you must write a PhD motivation letter. It is mandatory for most, if not all, PhD programs, regardless of your field of study. Disciplines ranging from arts and humanities to physics and computer science all consider motivation letters (aka “statement of purpose” in some countries) a major component of your application.

Of course, you will also have to fulfill the other documentation requirements, like submitting your transcripts, CV, personal statement, and letters of recommendation, but a motivation letter has a specific intent: to summarize your academic achievements up to the present and what you plan to achieve in the future at this particular school.

The faculty who ultimately consider your application look for how you and your PhD topic match with the mission and values of their program. Personal details and other motivations are best left to your personal statement or letter of intent because the motivation letter is strictly an academic summary.

A great PhD motivation letter should highlight how and why you are prepared for the rigors of PhD-level work. It should include the details of your academic career that have propelled you further into your field of study, like an inspiring professor or undergraduate course that sparked interest in your field.

The following list will provide more insights, but you should remember that whatever you write must be backed up by a concrete, real-world demonstration. It is not enough to say, “I am interested in XYZ because of XYZ.” You must include specific events in your undergraduate and graduate studies where you excelled.

If you are applying for a PhD, that in itself suggests you have a bevy of academic and extracurricular experience to glean from, be it co-authoring a published paper, your time as a TA, or some type of academic recognition. Many stand-out motivation letters single out specific instances when you showed an outsized passion for your studies.

Dos and Don’ts in a PhD Motivation Letter

1. Gain Skills and Experiences

The track to obtaining a PhD degree is a long one, which is why anyone who wants to become a PhD should commit early on to what it entails. All PhD candidates must have both an undergraduate and a master's degree to even apply, so that means structuring your studies around those requirements.

You should gain as much experience in your field, learn new skills related to your studies (a new language, for example, or technical skills), and participate in as many extracurricular activities as possible. Gathering the necessary skills and experiences to enter a PhD program should be the first step, since they are a reflection of your commitment.

2. Start Writing Early

You should begin drafting your PhD motivation letter at least a few months before the deadline. Because it is one of the most important parts of your application, you want to give yourself time to refine it. Refining means going through multiple drafts, soliciting and receiving feedback from other candidates, getting professional grad school application help, and making changes as you go along.

3. Consider Your Audience

The people who will read your motivation letter are renowned academics who have devoted their lives to one particular subject. Your letter needs to reflect your respect not only for them, but for the field of study that you both share. You should write with genuine verve when talking about your topic. Remind them of why they committed so full-heartedly to their career by demonstrating how enthralled you are with your studies.

4. Use Active Voice

You should put “you” in your story. Avoid using the passive voice and hiding behind your achievements as if they spoke for themselves. The admissions committee members want to read about how you approached your studies and learn about your insights into the future of your field of interest. They do not want a cold recitation of your CV but a spirited defense or explanation of what you value most about your topic.

1. Don’t Forget About the Formatting

PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length. A rambling, incoherent letter is the last thing you want to submit, so make sure to keep it within the guidelines.

2. Don’t Include Personal Stories

A personal statement is the place for formative stories from the past, not your motivation letter. You can include personal thoughts and opinions about your field of study, even unfavorable ones, to show you have a unique perspective, but steer clear of using personal elements like early childhood experiences or anything unrelated to your program.

3. Don’t Ramble

Keep in mind that your writing and organizational skills are also on display when you submit your motivation letter, along with everything else about you (grades, college letter of intent , transcripts). Again, remember who you are writing for: professors with years of experience researching and writing. They, more than anyone, know what good writing looks like, so be concise and clear in your writing.

4. Don’t Shy Away from Failures

The collected experience of those reading your essay guarantees that they know a thing or two about failure. Whether it was an unpublished paper, or a failed experiment, showing your determination in the face of adversity paints a complete picture of who you are as a researcher and academic.

But, again, setbacks in your personal life should not be mentioned. Limit your story to problems you encountered during your undergrad, graduate, or research fellowships and how you sought to overcome them. Mention a class or subject you struggled with or a drop in your grades and how you improved them.

Structure of Your PhD Motivation Letter

The structure of a great motivation letter is easy to follow because its focus is so narrow. The body of your letter should only mention highlights from your academic career, in a very specific chronology starting with your undergrad and progressing from there. But the structure should also cover three main points:

You can adjust the structure based on the requirements of the PhD program you are applying to, but it should cover the reasons you want to commit yourself to this program, what you plan on achieving, and how you have prepared yourself to accomplish those goals. If you already went to grad school, then you can rework your college statement of purpose to use as a template.

PhD Motivation Letter Sample #1

Dear Members of the PhD Selection Committee,

My name is David White, and I am writing to you to express my interest in pursuing a PhD in the Migration Studies program at X University. I recently completed a Master of Ethnography at Y University with an emphasis on the cultural exchange between migrant communities and their adopted homelands viewed through the lens of shared trauma and memory.

In the media, migration is often described as a “crisis,” a designation that has always made me bristle. I assert that migration is one of the most fundamental aspects of our species, yet it has been flagrantly mislabeled to serve the political and socioeconomic interests of a few.

My research is centered around the ways that migrants form new identities based on their experiences. Conversely, I have also explored how an innate identity based on race, religion, gender, or sexual orientation impacts a migrant’s journey and how those markers expose them to further exploitation or, at the other end, fortify their resolve and inspire perseverance in the face of tremendous odds.

The need for further investigation into identity and the interplay of migration and culture came into focus for me during my second-year undergrad Political Science degree at XYZ University. I was influenced by the work of writers like Franz Fanon and Edward Said, who questioned the foundations of a post-colonial identity and whether it was ever possible for colonized people to form an identity separate from their colonizers. I took an anthropology course, The Nature of Humans, that impacted me greatly. It prompted a Cartesian examination of my own beliefs around identity, as it firmly associated the emergence of human societies with factors such as migration, evolution, adaptability, and diversity.

During my time as a graduate student, I secured a place on a research project headed by Prof. Mohamed Al-Nasseri, a diaspora studies expert. Professor Al-Nasseri's thesis was that policymakers were ignoring the psychological profiles of migrants when assessing their material needs and financial assistance levels.

Our four-person investigative team liaised with a local, non-profit resettlement agency who connected us with volunteer migrant families based in University Town. Under the supervision of Professor Al-Nasseri, we formulated a questionnaire based on the diagnostic criteria of the DSM-V for traumatic events, while taking into account the newly revised definitions.

Mindful of the possible triggering effect our questions could have, we invited a peer, fellow survivor/migrant, and, in some cases, a religious leader before we conducted the interviews or to sit-in on our interviews.

During the interviews, I felt both inspired and indignant. I maintained my composure and objectivity, but the fire within raged. Unfortunately, our findings were inconclusive and what we discovered in our interviews did not wholly support Dr. Al-Nasseri’s thesis. But the experience and motivation I took from the project were enough to fuel my desire to explore the topic of identity formation in migrant communities who have undergone severe trauma.

The Migration Studies program at your institution will provide what I consider the perfect research and support network to further my investigation of these topics. I have followed the work of the esteemed Dr. Ellerman whose research into the treatment of post-traumatic stress has informed the direction of my own research. Dr. Ellerman has opened new pathways for thinking about trauma that I wish to incorporate into my thesis project when the time comes.

Until then, I am grateful for the opportunity to apply to this institution and am ready to discuss my future with you should my candidacy prove successful.

David White

My name is Melanie Hicks, and I am writing this letter to fulfill the admission requirements of the Visual Arts PhD Program at Z University. I have already submitted my audiovisual portfolio, CV, and transcripts, along with three letters of recommendation from, respectively, my master’s degree supervisor, Dr. Dana Redmond, my thesis supervisor, Dr. Allan Lee, and my research colleague, Mark Fowler.

I would like to take this opportunity to expand further on the conceptual themes I have focused on in my artistic output over the past decade, contextualize the pieces I have submitted, and elaborate on the goals I have should my application to this program be successful.

My artistic career, from very early on, has been defined by modes of observation, the interplay of observation and reflection between subjects and objects within a sociopolitical realm, and the harnessing of Blackness as a form of radical self-interpretation – all of it couched within the media of still and moving images.

During my undergrad as a Fine Arts student at X University, I was lucky enough to be showcased at the Kepler Gallery for my series, Painted Faces, a collection of photographs I took while working as a freelance photographer for an independent newspaper in Chicago. My focus in that series was the effort and preparation female congregants of an all-Black church put into readying themselves for Sunday services.

After my undergrad, I traveled to Boston to volunteer in local after-school programs with children from minority backgrounds who had an interest in photography. All of them had grown up with easy access to a phone capable of taking crisp, digital images and had never taken film photographs, so it fell to me to show them how to develop prints in a darkroom.

As part of my portfolio, I have submitted photos I took during that time, along with selections from my Painted Faces series. I never constructed a specific narrative with the photos I took during my volunteer work, but they were informed by the social realist photographers and photojournalists who captured the Civil Rights Movement by participating in protests and documenting the unrest.

Gordon Parks is a major influence and part of the reason I am pursuing my PhD studies at this institution. Prof. Alys is a foremost expert on Parks’ work and curated the Parks Retrospective at the Local Museum. Parks himself said that the subject was always more important than the photographer, and I agreed with that statement for a long time, until I began reading Arthur Danto and his artist-centered philosophy of art. While many disagree with Danto’s definition of art as an elitist utopia, I would argue that he opens the gates to everyone, and that anyone can gain entry to the “artworld.”

There is no better exemplar, I think, of the democratization of the “artworld” first posited by Danto than Basquiat, who was not only “allowed” access to the “artworld” but redefined it, in his indomitable way. Basquiat’s quality of outsider-turned-insider and Danto’s liberating of the parameters of what defined art are central themes of my project to understand whether “outsider” artists still exist, given how new technologies and platforms have pushed Danto’s definitions beyond their logical boundaries, if not obliterated them completely.

I hope this program can help me refine my project while matching my urgency to further expand the definition of art and artists to be more inclusive of not only racial minorities, but non-binary and trans people, who are at the forefront of questioning the validity of assigned identities through the curation of their very genders or lack thereof.

I am grateful to this esteemed panel for considering my application, and I would like to close by expressing my profound admiration for the achievements in art, art theory, and the philosophy of art each of you has contributed to a long, continuing train of thought.

I would be honored to accept a place beside you as a PhD candidate.

Melanie Hicks

Motivation letters are used in areas other than academia, but a PhD motivation letter is different for several reasons. Regardless of your particular field of research, the letter should include important points about your academic achievements, research interests, and why you want to continue your research at the faculty to which you are applying.

Even though PhD motivation letters tend to be short – between 500 and 700 words – their length is often the most vexing thing about them. Because students have a hard time condensing their years of study and research into a few words, we hope this article will help you focus your writing and give you insight into what to include.

No, they are not the same. A motivation letter has many different applications but is primarily a summary of your academic and professional achievements. A personal statement is an essay explaining your personal reasons for wanting to enter a specific profession or academic institution.

You should focus only on concrete, real-world examples of how you performed, learned, or grew as the result of an event in your trajectory toward a PhD and how you plan on contributing something new to your field of study. You should also make sure to have enough material, in the form of experience or academic goals, to write a compelling letter.

PhD motivation letters are important because they let prospective PhD candidates distill their background and experience succinctly, so that selection committees can more easily judge their character, commitment, and potential.

Some people do find it challenging to write a letter about themselves without rambling or sounding incoherent. But if you prepare ahead of time, think honestly about your answer, and write several drafts, you should be able to write an above-average letter. If you are still struggling you can also get application help from professionals.

Programs tend to ask for either a one or two-page letter, between 700 and 900 words.

You can talk about anything that has do to with your past work to get to the PhD level, including aspects of your academic career, internships, independent or supervised research, fieldwork in a specific context, and any work experience you have related to your field of study.

You should not mention any personal motivations for wanting to pursue a PhD. You can write about your intrinsic motivations to become a doctor of philosophy in your personal statement, if you are asked to submit one with your application.

PhD programs around the world have various entry requirements that differ among schools. Some institutions ask for a motivation letter, while others ask for a personal statement or letter of recommendation and letter of intent, which has elements of a motivation letter but is not the same.

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How to Write a Successful PhD Motivation Letter

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What are phd motivation letters, understanding the key components of a phd motivation letter, initiating your phd motivation letter, do your research, aim for clarity and conciseness, connect your background and experience, show your research potential, demonstrate your connection to the program, be authentic, effective conclusion for your phd motivation letter, ideal length of a phd motivation letter, formatting the phd motivation letter, common mistakes to avoid in phd motivation letter writing, writing a successful phd motivation letter.

When you are applying to a PhD program, one of the requirements is likely to be a motivation letter. This letter is similar to a personal statement in which you will describe reasons why you want to pursue the degree and explain why you should be accepted into the program.

A well-written motivation letter for a PhD can easily become a deciding admissions factor. If you are competing against hundreds of applicants, your letter should help you stand out from the crowd.

No matter what your specialization is or the type of program you’ve chosen, you need to learn how to write a motivation letter for a PhD. Otherwise, your application may not look as persuasive as it could.

Let’s dive deeper into writing a successful motivation letter for your PhD studies.

PhD motivation letters are also known as statements of purpose or personal statements. While not all PhD programs require applicants to submit these letters, writing one can improve your chances of getting accepted.

A motivation letter gives you a priceless opportunity to speak directly to the admissions committee and explain why you are the top candidate. In this letter, you won’t just express your motivation, list research interests, and show yourself in the best possible light. You will demonstrate your commitment to studies and your mastery of words.

While the admissions committee already knows all about your credentials, they want to get to know you as a person. In this letter, you will be showing your passion for getting a PhD in a specific niche.

Interestingly enough, the Ph.D. motivation letter isn’t just a way to conquer the committee members’ hearts. It’s an opportunity to look deeper into what you really want. By writing and reading this statement, you can gain unexpected insight into what’s best for your professional future.

The structure and content of a motivation letter aren’t always the same. Each university may have a list of requirements. So, you won’t be able to write one letter and use it for each program you apply to. However, you can create a framework that makes writing several letters easier.

Here is what a general PhD motivation letter should include:

Introduction – a short introductory paragraph or two that catches the reader’s attention and explains what the letter will be about.
Research interests – a list and a brief explanation of your research interests, specific research questions, and topics you plan to explore during your PhD studies.
Academic background – you can add a short summary of your academic background (degrees, coursework, research experience, publications)
Motivation – this is the most important part of the letter. You need to be clear about your motivation for pursuing a PhD in general and the reasons why this program is the perfect fit for your needs. This section must reflect your passion and enthusiasm.
Goals – briefly explain what your long-term career goals are and mention how obtaining a PhD within this program can help you achieve them. Your ambition and commitment must shine through the words.

While the university may provide some requirements that can help you structure your motivation letter, the majority of it is your own creativity. Keep in mind that you aren’t just sharing cold facts but showcasing your personality.

In most cases, the introduction is the most important part of your PhD motivation letter. While the committee is likely to read the entire letter anyway, if you don’t catch their attention immediately, they might simply skim through it.

Always begin with a compelling opening sentence. Consider using a thought-provoking statement or a curious question related to your potential field of study. For example, “My unwavering fascination with the intricate workings of the human brain is the power behind my passion for forensic psychology.”

Next state your purpose for writing the letter and your intention to apply for the specific program. Make sure to immediately highlight your enthusiasm, motivation, and genuine interest in pursuing the subject matter.

For example, “The opportunity to go further into the subject of forensic psychology and contribute to the advancements in the criminal landscape fills me with immense excitement and determination.”

How to Structure the Motivation Letter for PhD

Once you finish the introduction, you can go on to the body of the letter, which should include research interests, academic background, motivation, and goals. Here are a few important tips that can help you make the most out of this structure.

Understanding how to write a motivation letter for Ph.D. studies begins with in-depth research about the program. While you’ve probably done a lot of browsing online already, you’ve been mainly focusing on the way the program meets your needs.

Now, you need to do similar research from a different perspective. Ask yourself, “How do I meet the needs of the program?” The answer can help you make the right statements within your letter.

The admissions committee has to go through hundreds of documents and letters. A long letter with complex and confusing sentences is likely to cause frustration. This is exactly what you need to avoid.

Don’t include any unnecessary details or lengthy explanations. Just share the facts wrapped in positive emotions. If you manage to demonstrate your passion without boring the reader, you can stand out from the crowd.

Make sure to highlight all relevant academic, and especially, research experience. List and discuss projects or publications that demonstrate your knowledge. Talk about how the experience, whether professional or educational, has shaped your research interests. This is a great place to explain where your motivation comes from.

You need to demonstrate to the admissions committee your immense potential to excel in research. Here, you have to show that you possess the necessary critical thinking abilities and problem-solving solving skills. List research methodologies you have experience with.

Explain why this Ph.D. program is a good fit for your research goals. Discuss faculty members whose work aligns with your research (here is where your research will prove highly useful). Make sure to single out at least one unique opportunity that attracts you to the program. Show that you’ve done your homework and know exactly what you are applying for.

While it may be tempting to ask for assistance or use ChatGPT, outsourcing your motivation letter isn’t a good idea. An important part of the letter is demonstrating your own voice. You are the only one who can do it genuinely. Try to avoid any generic statements. Inject each sentence with passion and desire to achieve your educational goals.

The conclusion is the final impression you make on the reader. This is something they are likely to remember you by. Make sure to summarize the points you’ve made in the letter succinctly. This will serve as a reminder.

Next, talk about your goals for the future. Don’t try to share all of your educational and professional plans here. One strong goal is sufficient and easy to fit into a short conclusion.

Finally, express your gratitude to the program for the opportunity to apply and eagerness to hear from the committee soon.

Close the letter with “sincerely” or “best regards” and your full name. Don’t forget to provide your contact details.

The school of your choice is likely to define the length of your motivation letter for PhD. Usually, it’s between 500 and 1,000 words. However, even if the program doesn’t try to limit your writing, it doesn’t mean you have to go “all out.” The ideal letter should fit into one page. The font size shouldn’t be larger than 12 pt.

The font itself must be easy to read. Opt for Times New Roman or Arial. Avoid fancy fonts that can frustrate the reader.

Your motivation letter should contain several short paragraphs. Don’t make them longer than five lines. Otherwise, you could lose the reader’s attention.

Start your letter with “With whom it may concern.” Even if you know the names of the people on the admissions committee, you can never be sure which one of them will be reading the letter.

These common mistakes can hinder the quality of your letter:

Grammatical and spelling errors
Using generic or cliché statements
Lack of clarity
Overly lengthy explanations
Failing to tailor the letter to the program’s requirements
Lack of focus on the research interests and goals
Failing to demonstrate genuine passion and enthusiasm
Lack of understanding of the program
Irrelevant or unnecessary information
Poor organization of the letter

Many of these mistakes can easily be avoided by proofreading. Besides reading the letter several times yourself, ask someone else to do it. A fresh perspective or two can help you create a truly effective piece.

A PhD motivation letter is a wonderful opportunity to stand out from the crowd and get into the PhD program of your choice, even if you don’t meet the admissions requirements perfectly. It’s a chance to express your passion for studies and demonstrate your fit for the program.

Following a few simple formatting rules and keeping the letter authentic can help you achieve the desired admissions goals. Good luck!

PHD in Economics, Associate Professor, Department of Business Process Management, Faculty of Market Technologies IOM

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How to Write a Powerful Motivation Letter for PhD Program

An effective motivation letter assists the admissions board in distinguishing exceptional students from the rest of the pack. A motivation letter for a Ph.D. program helps the admissions board get a better sense of you than they will from your application. Hence, the design of the letter, its tone, and the level of interest suggested in the letter serve a crucial role. Your goal is to stand out from other applicants.

When applying for a Postdoc or a Ph.D. program, you need to write a research proposal and a motivation letter. A motivation letter is a must for Ph.D. candidates. The letter elaborates on why you are the perfect candidate. We are going to give you some tips and structures to use as you write the motivation letter for your Ph.D. application.

At the end of the post, we will provide you with a sample to help guide you for your own motivation letter.

How to Write a Brilliant Motivation Letter for a Ph.D. Application

A motivation letter is very similar to a personal statement and a cover letter . All three documents explain and highlight your suitability for Ph.D. study when you are applying for a Ph.D. program. Typically, a cover letter would be for a job. A motivation letter serves to show why you want to be part of the Ph.D. program and why you are a good candidate for it.

A motivation letter serves a fundamental role in the application process. It enables the admission board to evaluate several Ph.D. applicants with identical academic credentials and choose the perfect candidate and understand their inspiration for applying.

For the admission committee, academic credentials alone aren’t sufficient to showcase whether a learner will succeed in their doctorate program. A motivational letter enables them to understand an applicant’s enthusiasm, commitment, and appropriateness to the program, which better allows them to assess your capabilities.

How Should I Structure My Motivation Letter for a PhD

An outstanding motivation letter for Ph.D. admission will entail:

A concise introduction disclosing which Ph.D. program you seek
Your professional experience and educational background
Major skills, experiences, and interests that you have and what makes you an outstanding candidate
What drove you to apply
Final remarks and thanks.

This is the most straightforward itemization of a complex document.

The above framework will ensure that you keep your motivation letter for the Ph.D. brief and pertinent to the position you are seeking. Bear in mind that the letter’s purpose showcases your zeal and commitment and that you are well-suited for the program.

To simplify writing down a motivation letter for a Ph.D. application, we have defined what your introduction, main body, and closing segments should entail.

Starting Your Motivation Letter

Introduction: Open with a concise introduction where you openly declare your intention of applying for a given program. Picture it as explaining to a stranger what the document is all about.

Education: Describe what you studied and give the institution’s name, your program of study, and the research that you have done.

You want to provide the admissions team with an understanding of your course of study to date. Ideally, you can include any research, including publications that you have been a part of. This will show that you have the experience, interest, and tenacity needed for a Ph.D. program and the research that goes with it.

Work Experience: Condense your professional experience. Bear in mind that you will probably be requested to present your motivational letter alongside your academic résumé. Hence, you are advised to keep the section brief to eradicate potential redundancy. Make sure you include any other important experiences, such as charity work, teaching roles, or non-academic ones that showcase your skills and eligibility to become a Ph.D. scholar.

Key Skills: Highlight your major skills. Keep in mind that the admissions board considers your eligibility for the given program you are seeking; thus, state skills important to the Ph.D. program.

Motivation for Applying: Display your zeal for the program, the research involved, and why you want it. Elaborate on your long-term ambitions. Begin by stating how that particular course caught your eyes and how your hunger to learn more about the topic has increased. Don’t forget to state all the other things you have done that showcase your curiosity in your suggested study topic, for instance:

Are you an experienced researcher?
Have you taken part in any seminars or workshops?
Are you conversant with the research field?
Are there any aspects of the topic which you have taught yourself?
Why this research?

Lastly, paint a picture for the admission board to help them understand what convinced you to commit the next half a decade to the program.

How to Conclude a Motivation Letter

Many people struggle with how to end a motivation letter . Normally, people can account for their academic credentials and why they desire to become part of the program.

A good way to conclude is with a summary of why you are a great candidate and an offer to discuss your candidacy. It’s a good idea to provide your contact details so that a reader has them available.

Remember, getting admitted into a Ph.D. program is extremely competitive, and professors put a lot of work into mentoring their learners. Professors are naturally inclined to favor those who demonstrate the highest level of dedication. The conclusion must remind the admissions board that you are not only committed to the course, but the institution will greatly benefit from having you on board.

And lastly, thank the board for taking into account your application.

Motivation Letter for Ph.D. Admission Format

It is important to follow some basic guidelines when writing a motivation letter. The format mimics the report writing formats, which the professors are conversant with:

Use a sans serif font, for example, Arial or Times New Roman. It should look professional. Nothing fancy.
Utilize a black standard font size. A 12-point font should work. This makes it easy to read without being too large.
Adhere to professionalism all the way through and avoid the use of informal language or colloquialisms.
Write in the first person.
Address the motivation letter for Ph.D. to a named individual. If in doubt, you can use the person in charge of admissions.

The Length of a Motivation Letter for Ph.D. Admission

For Ph.D. motivation letters, the standard recommendation is to keep them to one page. These are busy people and they won’t spend a lot of time reading information. You want to make it as easy on them as possible. Keep your letter to one page, usually 3-5 paragraphs.

Tips for Writing a Motivation Letter for Ph.D. Admission

Below, we’ve stated the greatest tips for effectively writing a Ph.D. Motivation Letter. You want to keep these in mind as you write, review and edit your motivation letter:

Compose the Motivational Letter using a Professional Tone

It is crucial to add information in a motivation letter for a Ph.D. application professionally. It is in your best interest to write a letter with the right font, style, and grammar. Plus, doing this raises your odds of getting accepted into the program. Professionalism serves a crucial role in directing a great insight into your personality and lets you get acceptance.

Be Specific, Truthful, and Show Results

Where you can, the most powerful message is to show specific accomplishments, responsibilities and results. This is true for research, academic achievements, or work or volunteer achievements. Showing results demonstrates that you understand the impact of your effort and that the program can expect results from your work.

This can be a powerful message.

Make sure that you can back up any accomplishments or experiences that you highlight. It’s great to show accomplishments but the last thing you want to do is to create doubt about your honesty or your application.

If you lack prior experience in carrying out Ph.D. tasks, this is alright – you are not expected to understand everything before you kick start the program. Nonetheless, you have to prove in your motivation letter for a Ph.D. that you can carry out this work. To achieve this, we advise that you concentrate on the expertise you possess – for example, writing, presentation, data analysis, etc. Attempt to illustrate how you have deployed these abilities in the past to indicate that you are well-prepared for the Ph.D. program.

Show Personality

The motivation letter must remain professional. Hence, steer clear of jokes and sarcasm. At the same time, it can be much more interesting to read, and much more powerful to show who you are in your writing.

Discuss your Future Plans and Your Interest s

Showing your passion and interest in the field of study can really make a difference in your admission. Professors want someone who is interested in the work and the research. You want to show how your background, goals, and passions fit into the work that you will be doing.

A great way to do this is to show why you are passionate about the research. Perhaps it means something to you personally or it’s a way that you can make a difference. Maybe you are just fascinated by the topic. Passion goes a long way if it’s genuine.

Check Your Spelling and Grammar

You are applying for an academic position. You want a letter that doesn’t have any grammatical or spelling mistakes. Even minor mistakes can make an admissions officer question your candidacy. Of course, use a spell checker. For something this important, a more robust spelling and grammar checker like Grammarly can be invaluable.

Additional Resources

We offer an editable version of the sample motivation letter for PhD program. You can download that here . It works with both Word and Google Docs and can help get you started on your own letter.

If you need help writing your motivation letter, there is experienced help out there to help you. Fiverr is a great resource for finding someone to help you write your motivation letter for your Ph.D. program. There are a number of great freelancers there with experience writing motivational letters. There are also freelancers on Fiverr who can help you with your research proposal. We’ve written a guide to help you get started using Fiverr.

If you decide that’s a good route for you, we’ve put together a guide to help you find the right freelancer for your needs. They will help you get the motivation letter you need for that Ph.D. program.

Another great resource is Grammarly . Grammarly is a spell-checking and grammar-checking tool that goes beyond anything you will find in Microsoft Word or Google Docs. It will help you find misused words and common grammar mistakes. That’s the free version!

The paid version of Grammarly is much richer and an amazing resource if you aren’t a natural writer or applying in a language that isn’t your primary language. Grammarly will help you strike the right tone for your letter. It points out grammar and stylistic problems and will often suggest improvements for your writing. It’s a great resource for you when writing something as important as a motivation letter or application.

A Sample Motivation Letter for a Ph.D. Program Application

Below is a sample motivation letter you can use to get started. Remember that this is to give you some ideas and the proper formatting. Do not use this letter or even change it for your information. It’s here to give you some ideas, but you must write your letter. You can download an editable version of this letter here .

Thank you and Good Luck!!!!

You can also download an Adobe Acrobat (pdf) version of the Motivation letter for Ph. D.

Frequently Asked Questions

How can my future plans and interests make a difference in a motivation letter for a ph.d..

Attitude is often as important as aptitude. Showing your passion for the area of research or having a personal tie can make a big difference in your selection.

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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

Klara Cervenanska ,
Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Click on a section to skip

What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD.

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
Margins. The only rule here is that the margins on your cover letter should match those on your CV.
Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Motivation Letter for Ph.D.

Updated on 30 october, 2023.

upGrad Abroad Team

Upgrad abroad editorial team.

A motivation letter for Ph.D. is crucial since it is a way to convey the candidate’s personality, motivations, interests, and commitment to the admissions authorities. It is a vital part of the Ph.D. application process and should not be neglected.

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Format of a Motivation Letter for Ph.D.

Tips for Writing a Successful Motivation Letter for Ph.D. Programs

Ph.d. motivation letter sample, format of a motivation letter for ph.d. .

There is no fixed format for a motivation letter for Ph.D. applications. However, here are some points that you must keep in mind.

Introduction- This should mention your purpose and the program being applied for.
Main Body- This should contain a summary of your educational background, your reasons for doing your PhD, and the importance of your research work. It should also include information on your future goals.
Conclusion- Sign off by reiterating your admission goals while thanking the admissions authorities for their time and consideration.

You can check out a Ph.D. motivation letter sample PDF for more insights. Here are a few tips that can be of immense help:

Make genuine statements about your application and documents.
Be specific and avoid vague or abstract statements.
Discuss your research experience, professional experience, skill sets, and academic credentials.
Maintain a professional tone throughout the motivation letter without being casual or too personal.

A motivation letter for a Ph.D. sample will help you get a better idea.

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To Whom It May Concern,

I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a master’s degree in civil engineering in (year) from the (institution name) in (location, city, country).

I have been drawn to 3D modeling and simulation technologies since my undergraduate years, which gave me a solid foundation in the subject. I learned the basic concepts of structural analysis, CAD, mechanics , and programming and data structures simultaneously. My master’s program helped me enhance these skill sets further, giving me an in-depth glimpse of building materials, earthquake engineering, construction management , using technologies for 3D modeling, and more such areas.

I have also been associated with a research project at the institution, successfully enabling VR/AR-enabled digital walkthroughs for buildings. This was the inception of my interest in deploying artificial and augmented reality, virtual reality, and 3D simulation for building digital counterparts of physical environments, applying this knowledge to real estate projects, infrastructural projects, and other ventures which are mainstays in the world of civil engineering. It naturally prompted me to apply for the Ph.D. position at your institution, which has an enviable track record in terms of global rankings, research opportunities, infrastructure, partnerships with leading research firms, and reputed faculty.

I believe my foundational knowledge of these core concepts and research experiences will contribute towards making me a good fit for the doctoral program at your institution. I am aware of the perseverance and commitment expected of doctoral students pursuing research in this intellectually stimulating yet challenging arena of study. I will do my best to meet the high standards of your institution on this count. It is a great opportunity to demonstrate my skill sets while acquiring invaluable knowledge and research exposure if I am chosen for your Ph.D. program. I remain at your disposal for any additional information.

Thank you for your time and consideration.

Sincerely,

How do I start a motivational letter for my PhD?

You should begin by talking about the program you are applying for and mentioning your purpose explicitly. You should also briefly introduce yourself, i.e., your last qualification and so on. You can then move on to the main body and discuss the reasons for choosing the course, institution, research interests, and other aspects.

How do I write a letter of Ph.D. request?

You should include details without going overboard and demonstrate your research approach, outlook, and methods. Justify these methods while ensuring they are viable. Also, mention whether any ethical aspects are connected to your field of research and how you wish to address them.

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How to Write a Motivation Letter for PhD Programs?

Updated on
Apr 25, 2023

A successful motivation letter allows the admission committee of any institution to select students of excellent academic backgrounds. While applying for Ph.D. programs, a student has to submit a motivation letter that states why they wish to embark on that particular position and how appropriate they are to be studying in the chosen program. Ph.D. applications are not classified as any other random sample application. There are processes without which your chances of getting in may be reduced. For some institutions, academic qualifications are not enough to indicate whether a candidate is suitable for a Ph.D. In this sense, a Motivation Letter for Phd Programs are the perfect insight into who you really are.

This Blog Includes:

How should you structure your motivation letter for ph.d., avoid false statements, be specific , include your skills and work experience , write in a professional manner , top things to be included in a motivation letter for ph.d. programs , sample of motivation letter for ph.d. programs , top ph.d. programs.

Ph.D. Scholarships in India

To write a strong motivation letter for Ph.D. applications you must include:

A concise introduction that must state the program you are applying for,
All about your academic background as well as professional work experience,
You can include skills you possess that make you the ideal candidate,
Your motivation and interest in applying for the program,
Concluding remarks with thanks.

Tips for Writing a Motivation Letter for Ph.D. Programs

Here are the best tips for acing your writing a motivation letter for Ph.D.:

While writing a Motivation Letter for Ph.D. Programs, candidates often forget to add necessary things in the letter. It is important to know that without adding important information the application wouldn’t stand out. For instance, candidates tend to write, “I work well with other people or I am good at working under pressure.” Well, this is not how you write in a motivation letter as you should provide some real examples like, “My leadership skills were demonstrated when I had to lead a group of colleagues during my internship, which required intensive marketing management ability.”

Avoid being vague and imprecise while writing a Motivation Letter for Ph.D. Programs. Be specific while putting information in the letter. For example, If you describe it as “My marketing days were very interesting in my undergraduate days”, it would be inappropriate to fit it into a motivation letter. It depicts a very informal manner of writing a letter. You should include specific details about the courses you took as an undergraduate student such as, what made you choose them and what you learned from them.

In a motivation letter, it is essential to add the skills you possess and the work experience you have. A Ph.D. is more than a continuation of your previous academic endeavors, it is a real educational test, and education is more than obtaining degrees. A Motivation Letter for Ph.D. Programs become impressive when you write about the skills and experiences you possess over the years which are strong enough to make you a qualified Ph.D. candidate. You can flourish your research and analytical skills in a motivation letter.

It is equally important to add information in a Motivation Letter for Ph.D. Programs professionally. It is in your own best interest to submit the motivation letter with an appropriate font, writing style, and professional grammar. This will ensure your chances of getting accepted into a Ph.D. program. Professionalism plays a vital role in sending a good insight into your personality and helps you gain acceptance.

Benefits of Pursuing a Ph.D. after MBA

A Motivation Letter for Ph.D. Programs share similarities with a cover letter and a personal statement. All three documents describe your suitability for a Ph.D. program. However, as compared to a personal statement and cover letter, a motivation letter gives more precision to your motivation for wanting to pursue a Ph.D.

An introduction to the Ph.D. program: Begin with a brief introduction in clear terms that why you are applying for a particular Ph.D. program. Think of it as you telling it to a stranger.
A summary of your academic background: Focus on your educational background and state what you have studied here and where. It is important to highlight extra curriculums that were a part of your studies. Mention what made you interested in a Ph.D. program, especially if you are applying in the same field. In addition, summarize your professional work experience and include any relevant work experiences such as teaching roles, or charity work.
Reason to pursue a Ph.D.: Describe your long-term aspirations, and show your enthusiasm and passion for pursuing a Ph.D. program. You can also mention what made you interested in this field. You can also demonstrate your interest in proposed research topics such as the seminars you attended, research experience, and aspects of the subjects, and finally, specify what has convinced you to devote 3-4 years of your life to the research field.
The significant effect of your research on society and career goals: At the of your motivation letter, add a few sentences on the research’s impact on your life and the experience as a whole. It should conclude the new contributions it will make to your field, and how it benefits society and fits in with your aspirations. In addition, state your career goals, for example, do you want to become a researcher or pursue an academic career? This will enable the reader to judge you based on how passionate you are about pursuing a Ph.D. program.

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Ans: A motivation letter for the Ph.D. program should be 400-600 words.

Ans: Start with the introduction about yourself and the intent. Describe your experiences in the body of the letter.

Ans: A motivation letter is the exact same as a statement of purpose. You might hear colleges and companies use one or more of these letters.

This was all about Motivation Letters for Ph.D. Programs. We hope you find this insightful. Are you interested in making your career in Ph.D. abroad? Reach out to our Leverage Edu experts on 1800 57 2000 and we will help you in finding the best university.

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Writing an Academic Cover Letter for a PhD Application
Applying to a PhD
The aim of an academic cover letter is to convince the supervisor that you are a strong candidate for the PhD position on offer.
Your cover letter should be half a page to a full page in length; it should be concise and to the point.
Your PhD cover letter should include your personal details , the position you’re applying for, your motivation for applying, what you know about the project, what relevant experience you have and what makes you suited for the position.

The two documents crucial to get right when applying to a PhD are your CV and covering letter.

In this article, we’ll set out the core guidelines you should follow to create an effective academic cover letter.

What Is An Academic Cover Letter?

An academic cover letter is a written document that accompanies your CV and application form when applying for a PhD.

It’s different from a CV as instead of being a structured summary of your skills and experience, it is a summary of why you believe you are suited for a particular PhD programme. As a result, all academic covering letters should be tailored for the specific position you are applying for and addressed to the supervisor who is overseeing the project. They also shouldn’t repeat what is already stated in your CV, but rather expand on the details most related to the position you are applying to.

Note: An academic cover letter is sometimes referred to as a PhD application letter, but never a motivation letter. The latter is different in that it concerns the reasons as to why you want to undertake research, while a cover letter focuses on demonstrating your suitability for a programme. This is an important distinction to note.

What Is the Purpose of An Academic Cover Letter?

The aim of an academic cover letter is to convince the PhD supervisor that you are the perfect candidate for the PhD project.

Academic cover letters should complement your CV and sell you as a person – will your potential supervisor be excited to work with you after having read your cover letter?

What Should I Include in My Academic Cover Letter?

You should demonstrate that you have the skills which make you suited for research. It is essential that you recognise these skills in you and that you use them to promote yourself.

1. Your Personal Details

Include your name, address, email address and phone number in the top right corner of the letter. This is so the supervisor can reach you should they have questions or require any further information.

2. The Position You’re Applying For

Help the supervisor establish exactly which PhD position you are applying for as there may be several positions being advertised at one time. If they provide a reference number as part of the project description, it would be a good idea to include it in brackets.

3. Why You’re Interested in The Position

Use this section to explain your motivations for applying to the specific PhD and where your research interests stem from. Is it related to the dissertation you produced as part of your final year undergraduate dissertation, etc?

Whatever your motivation for applying to the PhD, make sure that your enthusiasm comes across clearly. The supervisor will appreciate how great a role self-drive plays in completing PhD projects and you will want to convince them you have the level of drive required to be successful.

4. What You Understand About the Project

Besides explaining your motivations for undertaking the project, show that you possess a basic understanding of it. In doing so, make sure you reinforce each point with some level of evidence; avoid making general statements or talking loosely around the research subject. This will show the PhD supervisor that you’ve taken the time to research the background to the project.

5. What Relevant Experience You Have

In this section, briefly discuss your academic background and any relevant experience you have within the field of research. Don’t worry if you have little experience in this area as this will be the case for most applicants. If this the case, then use this section to explain how you will be committed to the PhD research project. If you have experience in conducting research, explain what your role was, the analytical methods you used and any other aspects of your work which may be relevant. Similarly, discuss any teaching experience if you happen to have it.

6. Closing Statement

Keep this short and concise. Thank the supervisor for taking the time to read your application and let them know that you’re looking forward to hearing from them.

How Long Should My Academic Cover Letter Be?

Your academic cover letter should be between half a page to one full page .

To keep it effective, make it as concise as possible and only discuss points which are either relevant to the project or the aspect of being a doctoral research student. This may feel difficult to do, especially if you have much you want to include, but keep in mind that your cover letter can also be used as evidence of your communication skills, more specifically, whether you can convey important information in a clear and logical manner. As this will be a key skill of any research candidate, the prospective supervisor will take it into account when evaluating your capabilities.

How to Format an Academic Cover Letter for A PhD Application

Your cover letter should be written in paragraph format, with bullet points only reserved for situations where a list would improve clarity. This is because a cover letter is one of the few places where you are expected to show your personality, so using too many bullet points will diminish your ability to do this. The best way to approach writing your application letter is to see it as a very short personal essay.

Use a common font like Times New Roman or Calibri, and if possible, avoid the use of highlighting, underlining and tables as they become too distracting. Keep your font size between 10 to 12 points and your margins to at least 0.5 inches around all edges. Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation.

Your cover letter should be addressed to the PhD supervisor, starting with a “Dear [academic title] [surname]”, for example, “Dear Professor Williams”.

Hopefully, you now know what it takes to write a successful cover letter for a PhD application. While a strong cover letter will go a long way to helping you stand out, you will need to learn how to create an equally strong CV if you really want your application form to excel. To this effect, we recommend you next read our step-by-step guide for creating effective academic CVs .

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How to Write Motivation Letter for PhD

June 26, 2023
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WHAT IS THE MOTIVATION LETTER FOR MBA? HOW DOES IT MATTER?
WHAT IS THE NEED FOR A LETTER OF MOTIVATION FOR A PHD ?
HOW TO WRITE A MOTIVATION LETTER FOR PHD APPLICATIONS ?

What should you include in your Letter of Motivation for a Ph.D.?

COMPLETE STRUCTURE OF A MOTIVATIONAL LETTER FOR PH.D.
WHAT IS THE FORMAT OF LOM FOR PH.D. APPLICATION?
WHAT IS THE PURPOSE AND SIGNIFICANCE OF A MOTIVATIONAL LETTER FOR A PH.D.?
SAMPLE MOTIVATIONAL LETTER FOR PHD
TIPS FOR WRITING AN EFFECTIVE MOTIVATIONAL LETTER FOR A PHD
COMMON MISTAKES TO AVOID WHEN WRITING A MOTIVATION LETTER FOR A PHD
THE DOS AND DON’TS OF WRITING A PH.D. MOTIVATION LETTER

Many scholars wonder what is the purpose of a Ph.D. Letter of Motivation, as it may seem daunting to get it right. Therefore, we can provide you with guidance for compiling your important information in the correct format.

What is a Motivational Letter for PhD ?

A PhD motivation letter is an ancillary document that supports your admission application. Its main purpose is to present key aspects of personal competence, your academic interests, and your career objectives.

The letter of motivation for a PhD program is different from a regular motivation letter or a cover letter. The one required for your PhD is more specific as it aids in the admission process and attempts to distinguish your abilities from other applicants.

Writing a letter of motivation for a PhD can be beneficial in many ways for your admission. It provides details on every aspect of your research interests and personal achievements. It adds more significance to the knowledge and skills you possess as well as your intentions with regard to the PhD program.

What is the need for a Letter of Motivation for a PhD ?

There are a number of reasons that make the Letter of Motivation for a PhD important. We have put forth some of them for your better understanding of the process. These include:

Presenting your passion for your chosen area of research and what you plan to do with it.
Delineating a clear idea about your future plans or prospects with regard to your research.
Providing a clear picture of the factors that motivate you and your research.
Giving details about your research and the pursuits you have undertaken to enhance your understanding of it, such as publications in academic journals and research activities.
Explaining any relevant skills that you may have for your research.

How to write a motivation letter for PhD applications?

It may seem confusing to write a letter of motivation, as you may wonder what you can say about yourself more than you have already stated in your application or CV. Therefore, we will provide suggestions on how you can write a noteworthy letter for yourself

Maintain a professional stance in your writing as it is a formal document in your application process.
Follow a proper or prescribed format, as it will represent you in a better light.
Present your thoughts in a comprehensive manner and ensure that they are relevant to the program.

To sum it all up, you need to provide all the necessary details that will help its assessment. In addition to this, you need to approach this with a positive and formal tone, which will be quite helpful.

Writing an effective letter is key to a successful application for a Ph.D. Therefore, in this section we have listed what you need to include in your letter of motivation to generate a favorable impact. These include:

Details about your academic pursuits and professional roles that are in accordance with the scope of your Ph.D. research.
Activities that you have been a part of that have complimented your journey so far.
Details about your research, its niche areas, and its overall effectiveness in your academic field.
The overall benefits of conducting your Ph.D. research.

Complete Structure of a Motivational Letter for Ph.D.

To ensure you present your thoughts in a coherent manner, it is important that you follow a certain structure when it comes to writing a Motivational Letter for Ph.D. It is as follows:

This initial paragraph will set the tone for your letter, so it must be concise and informative, where you will state details about yourself and the Ph.D. you seek to pursue.

Main body text:

This section will contain important aspects of your profile such as your education, work experience, motivation to apply for the program, and other relevant details.

Conclusion:

For this, you will have to summarize the information you have provided in the letter, which will emphasize your reasons to pursue your field of research.

What is the format of LOM for Ph.D. application?

The format of the motivational letter is vital for you to write more effectively. The following are the key elements that you should include in your letter:

Introduction:

This is the paragraph where you can establish your identity and the personal details you want to share about yourself. A pleasant introduction is vital for the admission committee to get acquainted with you.

Academic background:

Here, you can explain in detail about your education and the degrees you have acquired. You emphasize more about the modules or courses you have completed that have much relevance to the Ph.D. and your current research.

Professional experience:

In this paragraph, you can provide details about any work experience you may possess in the field. In most Ph.D. applications, you will be asked to submit your CV as well, so you can keep this paragraph relevant to the roles that match your research field.

Motivation for pursuing a Ph.D.:

You can present a detailed outline of how your interest was generated in the field of your research, your prior experiences, and what you planned in association with it. This is an important section of the letter and you will have to be mindful of what is written for it.

Concluding remarks:

For this, you can write about the positive impact you anticipate in your research and how you can contribute to society at large with it. This will add a sense of cohesiveness to your letter.

What is the purpose and significance of a motivational letter for a Ph.D.?

A Ph.D. is one of the most advanced research degrees, which makes it highly coveted among research scholars, especially in international universities. This makes the letter of motivation an important step in the admission process, because:

It provides a detailed explanation of your purpose as a research scholar.
It enables the college authorities to consider you for the program.
It presents your aspirations to the college authorities.

The process of obtaining a Ph.D. is becoming increasingly varied and there are several varieties available for scholars. These include:

1. Doctor of Business Administration (DBA)

This is a degree for qualified managers and business leaders with extensive experience in the field.

2. Integrated Ph.D. Programs:

These consist of a one-year master’s degree followed by three years of research experience.

3. The Doctor of Education (EdD) Degree:

These programs are popular for experienced teachers and policymakers as it combines research with advanced training.

4. Joint Ph.D. and Cotutelle Programmes:

These are collaborative efforts among two or more universities.

LOM For Scholarship
LOM For Volunteer
LOM For Leadership
LOM For MBA
LOM For Germany
LOM For PhD
LOM For Job
LOM For Learnership
LOM For Stipendium Hungaricum

In what ways can a motivational letter make your Ph.D. application more effective

Your Ph.D. motivation letter is a vital document in your application process as it provides a clear outline of your purposes and there are many ways you can enhance your letter for the selection committee. These methods are as follows:

Write in the first person:

This may seem irrelevant at first, but this is necessary to establish your identity to the university as you are focusing on yourself as a suitable candidate for the program.

Align your research and goals with the university’s values:

As a prospective candidate, it is advised that you put forth the details of your research along with the prevalent academic conditions and values of the university. This will form a connection between yourself and the university and give you an advantage over other applicants.

State your research intentions with clarity:

This is an absolutely imperative step in your letter of motivation. In many cases, applicants focus more on explaining their achievements and overlook this aspect.

Present your story:

Although there are limitations on the word-limit of the motivation letter, you must ensure your story is presented in accordance with your goals and research.

Do not repeat your CV:

This adds to the repetition of details as most motivation letters are required to be submitted along with your CV.

Explain your candidacy:

By reiterating your intentions in the concluding paragraph, you provide an effective summary of your motivational letter.

Sample Motivational Letter for PhD

Here we are providing you with a motivation letter for the MBA example template:

Click Here to Read MOTIVATION LETTER FOR PhD. SAMPLE

[Your name]

[Contact details]

[Your current location]

[Your email ID]

[Supervisor’s name]

[Supervisor email ID]

[Department]

[University]

To whom it may concern,

My name is ————- and I am putting forth my interest to pursue the doctoral program in ———– at ——————-. This is a vital step for me to fulfil my long-term ambitions of ——————-.

[Academic Background]

[Professional experience – if applicable]

[Motivation to pursue the Ph.D. program]

[Conclusion]

Thank you for considering my application,

Yours sincerely,

Analyzing the sample letter: Key strengths and strategies

It is important to assess what you are going to use to write your letter of motivation. In this, you need to:

Understand your strengths and weaknesses as an academic scholar.
Bring forth all the details about your academic background and state it accordingly.
Do not be repetitive or informal in your style of writing.
Be clear about your future plans and the potential of your research.

What is the purpose of Motivation Letter for Phd

Key Elements of a Strong Motivational Letter for Ph.D. Admissions

Tips for writing an effective motivational letter for a phd.

Gather as much knowledge as you can on your Ph.D. prospects and the research you are interested in.
Gain the experience you can about your field as it will give much weightage to your application.
Begin early, as you will be able to plan your letter and avoid mistakes in the structure.
Do not make abstract statements as it reflects poorly on your profile.
Avoid grammatical mistakes and convoluted sentences while writing the letter.
Honesty is the best policy and it is best to include a truthful account of your background and experiences.
Conduct multiple rounds of editing so that your letter can be free of errors.

Common Mistakes to Avoid When Writing a Motivation Letter for a PhD

The occurrence of mistakes is common, but it would be helpful if you were mindful of the common mistakes that occur while your letter of motivation.

❌Addressing the letter to the wrong faculty in the department: This is a common occurrence where many may write the wrong name or the wrong spelling of the concerned supervisor.

✔️To avoid this, check the university website and ensure that you have the correct names with you.

❌Not providing an explanation of why you are a good choice for the program: While explaining their accomplishments, many forget to explain why the university should consider them as an ideal candidate.

✔️To avoid this, you must plan out your points in advance so that you can write all pertinent points about yourself in a lucid manner.

❌Not mentioning your motivation for applying to the university: Although a gross error, it is fairly common among Ph.D. candidates.

✔️To avoid this, one must be absolutely clear about their intentions to apply to that particular university and write it accordingly.

❌Not meeting the requirements of the motivation letter: The word limit of the motivation letter is generally short, so many times there are candidates who do not complete the parts required in the letter.

✔️To avoid this, you must stress some points and ignore others. Give equal attention to all of the required points so that you can compile necessary points about yourself.

❌Using excessive flattering language: This can give a superficial look to your letter despite your genuine intentions, and it can also be immediate grounds for rejection.

✔️To avoid this, write your letter without flattering language and phrases. Simplicity is key and it will help you a lot in the admission process.

❌Writing the letter in the wrong language: This is a common occurrence for international scholars as some universities do accept applications in English and the first language of the applicant’s country.

✔️To avoid this, be sure of the university’s requirements as it will help you to write a compelling letter for the selection committee.

What are the things to remember while writing a Motivation Letter for Ph.D.?

Out of all the things we have already mentioned about writing your letter of motivation, we would like to stress a few aspects of the process, such as planning your content, avoiding common mistakes, and the structural requirements of the letter. All of these will give you the impetus you need to tackle it well.

The Dos and Don’ts of Writing a Ph.D. Motivation Letter

We have put together some points for you to consider, which will help you in the process of writing and putting your ideas together.

Be genuine in your approach.
Maintain a professional tone in the letter.
Stress on your intellectual interests.
Give prominence to your research activities.
Be positive about your future prospects.
Avoid clichéd phrases.
Do not use any flattery or praise for the university.
Do not be overly verbose
Do not indulge in false claims
Do not make mistakes with formatting.

Therefore, we hope that you have been able to get all the insights you need to write a successful letter of motivation. By keeping a positive mindset and having focused attention you will be able to secure your admission to your preferred program and receive your Ph.D.

Frequently Asked Questions

What is the purpose of a letter of motivation for a ph.d. admission.

A letter of motivation can be an important part of your application. It will increase your chances to be selected significantly.

How long should a letter of motivation for a Ph.D. admission be?

Ideally, the letter of motivation consists of one page, where your purposes for the program should be stated in a clear and concise manner.

How can I make my letter of motivation stand out from other applicants?

In order to make your letter of motivation stand out among other applicants in the Ph.D. admissions, you can state important information about your academic journey and your aspirations in life. This will give it a unique form.

Should I include my academic achievements and research experience in the letter of motivation?

Yes, by mentioning specific areas in your academic achievements and research experience, you can increase your chances for your Ph.D. admissions.

Can I mention specific research interests or projects in my letter of motivation?

Yes, by mentioning key aspects of your research interests, you can present your credibility as a research scholar to the admission committee in a better manner.

How can I showcase my relevant skills and qualifications in the letter of motivation?

By following a proper format style and using a formal approach to language, you can showcase the skills that are relevant to your application in a comprehensive manner.

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Vasuki Ram, senior writer and the founder of SOP Consultants is a B-tech Graduate who used to work in an MNC. Starting from 2013, she along with her team has assisted more than 10,000 students. Shift in her career was drastic. Read full story here.

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Writing A Scientific Motivation Letter: How to write a research motivation letter for PhD, Postdoc, or any position.

Writing a Motivation Letter for a Ph.D., Postdoc, or any Research position can be reasonably challenging, but we need to put extra effort into it, which cannot be avoided.

You need to give proper attention to this part (motivation letter for ph.d., postdoc, or any research positions) like other preparation. knowing some significant ideas and approaches can help you in this process..

A motivation letter helps the admissions board/professor compare outstanding students and impressive ones. With this help, they can prosper in choosing worthy research students. Still, admission boards will surely think of this as the classification to significantly find a suitable candidate for his research group. Showing you are preferred depending on what you write, however much more on just how you design, particularly the tone you use and the level of interest you receive in your writing that matters.

A motivation letter is a document where you express your expert capability and the personal impulse to examine a particular study area at a specific college/research group.
A motivation letter is a possibility you have to impress the selection panel.
To procure the listing of candidates, selection panels regularly use motivation letters.
The candidates thought finest are ultimately chosen for the program.
The success of your application mainly trusts by the motivation letter.
The motivation letter can be much likened to an Individual statement.
It is just as crucial to stay clear of being humble while writing your Motivation Letter.
It seems like something that would be written to a friend instead of a penfriend.
It’s not a cover letter and requires giving reasonable circumstances in which it’S a Motivation letter.
You need to give proper attention to this part (Motivated Letter for Ph.D., Postdoc, or any Research positions) like other preparation.
Knowing some significant ideas and approaches can help you in this process.
Give your statements much attention to pushing your statements as much as possible to suit your situation.
Try not to claim something that you wouldn’t have tried to do if you were a different person or had a different job.
Try to be honest about your experiences and how you would like to use them to your advantage.
You can also include teaching and research experience, work outside an academic field, and even volunteering, given that all matters in terms of the abilities and expertise you gained.
You should also include the info regarding your previous scholastic and professional experience, as well as your work outside of the academic field.
There is a demand to recognize if you’re qualified to do a research/degree position while writing an application.
Hence, the motivation letter is the perfect insight into what you genuinely are and anticipate doing it justice.
It can be effortless to confuse while writing a Motivated Letter and neglects that motivation can not be completed without the necessary proof to back it up.
Yet what requires to go in this, and what tone is suitable for it?
To give you some suggestions, today, we’re sharing all about motivation letters, so you can see what your motivation letter needs to include or correct.
It’s a good idea to write a motivation letter because a person or some individuals must be required to write it because they have to know some individuals or some people have to have to do it themselves.
The best way to start is by writing a short intro defining the program you want to get into and why you would be appropriate for studying there.
This defines why you wish to embark on that position and why it is appropriate for you to study there.
It also defines just how your scholastic, as. Your professional achievements make you a beneficial candidate for the Ph.D. degree/Research position you are related to.
It should be written to make it easy for people to read it and understand what you are trying to say.
It must be written with a sense of humor and be clear that you are not trying to make a point that you think is important to make to the person you are applying to.
You must be clear of making spurious cases, and you should be clear about the reasons you are doing it.

The motivation letter is the possibility you have to impress the selection panel. To procure the listing of candidates, selection panels regularly use motivation letters. The candidates thought finest are ultimately chosen for the program. The motivation letter is the most substantial part of your application. The success of your application is mainly trusted by the motivation letter.

Any Motivation Letter should consist of a short intro defining the program you would like to get.

Stay clear of making spurious cases, demonstrate how much ability or work experience you have, be specific, the main message of the letter-, closing of the motivation letter, q- key things to bear in mind when you write the motivation letter, q- what are a couple of points for writing an excellent motivation letter for a ph.d., q- exactly how should i structure my motivation letter, q- how to end a motivation letter., q- what key points should i include within my ph.d. motivation letter, q- what not to include when writing a scholarship motivation letter, q- why motivation letter require, and how much important it is, q- how long should a phd motivation letter be, q- should i write various motivation letters when looking for several research programs, q- what are the best motivation letter, q- what is the difference between the lom – letter of motivation and the sop statement of purpose, q- how to start a motivation letter., q- what’s the difference between a cover letter and a motivation letter, sample – motivation letter.

The motivation letter (likewise known as “declaration of objective”) is a document where you express your expert capability and personal impulse regarding picking to examine a particular study area at a specific college/research group.

A motivation letter can be much likened to an Individual statement.

When you apply for a Ph.D./Postdoc and some research position, you must write a research proposal and a Motivation Letter. Especially, a motivation letter is more required for Ph.D. candidates. This defines why you wish to embark on that position and why you would be appropriate for studying there. Yet what needs to go in this, and what tone is suitable for it? To give you some suggestions, today, we’re sharing all about motivation letters, so you can see what your motivation letter needs to include or correct.

First, state a clear objective of your future task and the reasons for picking this individual Ph.D. program.

Provide the info regarding your previous scholastic and professional experience. You can also include teaching and research experience, work outside an academic field, and even volunteering, given that all matters in terms of the abilities and expertise you gained. All your experiences must, in some way, attach to your picked Ph.D. program, as you would need to define just how your scholastic and professional achievements make you a beneficial candidate for the Ph.D. degree/Research position you are related to.

Your applications are not just sorted out in the same way as any other random application. There are processes involved without which your chances of getting in may be reduced.

There is a demand to recognize if you’re qualified to do a research/degree position while writing an application. Hence, the motivation letter is the perfect insight into what you genuinely are and anticipate doing it justice.

It is relatively easy to confuse while writing a Motivation Letter and neglects that motivation can not be completed without the necessary proof to back it up.

Nobody’s interested in exactly how incredible you are until there is no backup proof of it. Yet, there would not be any motivation without the proper evidence to back it up.

For Example, it is very typical to see people create; “I work well with other people, or I am a specialist at working under pressure.” Well, it is not a cover letter; it’s a Motivation Letter, and also you required to give reasonable circumstances such as; “my leadership ability was demonstrated when I needed to be in charge of a group of coworkers during my teaching fellowship, which needed intense pushing management abilities.”

Give much attention to your statements.

Try As Much As Feasible to Be Certain

It is just as really crucial to stay clear of being humble while writing your Motivation Letter. You’re required to write a motivation letter because someone or some individuals have to know; otherwise, you wouldn’t have to try one.

Claiming that your previous days were extremely intriguing is unclear to suit a Motivation Letter. It seems like something that must instead be written to a penfriend. It would be best if you were more specific about the programs you took as a previous study, why you enjoy them, and what you learned from them.

While writing a motivational letter, it is essential to include just how much ability and working experience briefly. A Ph.D. has to do with more than just a sequel to your previous academic endeavors; it is an actual test of education and learning, and also, teaching and knowledge are more than just having degrees.

They will be interested in the abilities and work experience you have collected over the years, strong enough skills to make you qualified for a Ph.D. That research, data analysis, etc., abilities you thought you’d never have to show off, well, I believe this would be a perfect chance to talk about them.

Steps for writing research motivation letter

1. The first step to writing a good motivation letter is to read the job ad carefully
2. The second step is to try to understand the researchers and the kind of research they do
3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful
4. The fourth step is to make sure that you address the letter to the right people
5. The fifth step is to explain why you choose to apply to this position and this lab
6. The sixth step is to explain how your research interests align with the research of the lab
7. The seventh step is to explain how your previous research background relates to the position
8. The eighth step is to explain why you are applying for that position

It is equally essential that you are incredibly professional while creating a motivation letter for a Ph.D. or any research position application. It will remain in your very own best interest to guarantee that you offer your Motivation Letter with expert grammar, font, and the proper writing design in which you prefer to choose to be approved.

Your professionalism and trust send an excellent message about your personality and would certainly go a long way into helping you get accepted .

– What has encouraged you to do a Ph.D. (or other position where you are applying)?

Based on the history details you give, you will undoubtedly determine 3 or 4 key aspects that inspire you to do a Ph.D.

The present research study shows that Ph.D. applicants may be encouraged by several aspects such as:

Determination to improve potential as a candidate;
Enthusiasm for research study as well as mentor;
The desires to find out new points.

You require to describe what inspires you and what you want to accomplish due to your research studies.

If you published academic journals, you must mention that and provide information or evidence about your published work.

State a few of your native qualities on how they could be considered helpful for your study subject and your field of study in general.

In the closing of your Motivation Letter, include a couple of sentences on your research’s impact on your life, research location, and experience generally. This will certainly aid you in showing the value of your research study in the context of a bigger photo. Mostly, demonstrate how the research community and college can benefit from having you as a pupil.

You should also mention that you understand that Ph.D. programs draw in several prospective and affordable candidates.

Also Read – Write an Email to Professor: Complete Dos and Don’ts Discussion

FAQ about motivation letter

Essential details you must emphasize throughout your Motivation Letter are your intellectual interest in the Ph.D. course/Research position and the area you intend to study, and the research study experience you have had so far. Bear in mind to maintain an expert and sharp tone, yet at the same time, declare and also enthusiastic.
Prevent adhering to things in your writing.
The motivation Letter needs to consist of a brief intro specifying the program you want to apply to.
Clearly, you should not consist of false evidence, accomplishments and should not attempt to make any overstatement or use pompous allegories.
Normally, a Motivation Letter ought not to be longer than one page.
Show your level of interest rate and what you have actually done so far to display that desire. They do not desire some geek with Terrabytes of expertise as well as formulas.
Truthfully state the reason that you want the seat, highlight your desire in the topic.
State the reasons and circumstances from your life, which will show that you have a genuine need.
A motivation letter ‘s significance is that the admissions committee can compare excellent trainees and exceptional trainees. They will both succeed in ending up being valuable study students. Yet, admission committees will consider the latter category to contribute to the college’s research study area.
Confirming you are exceptional does not always depend on what you write, but extra on just how you compose, particularly the tone you use and the degree of enthusiasm you present in your writing.

Important- Follow-up email to a professor: When and how you should write

A strong motivation letter for Ph.D./Research applications will certainly include:

A concise intro stating which program you are applying for
Your scholastic history as well as expert work experience
Any vital skills you have and what makes you the perfect prospect
These attributes must display in the best possible way in your motivation letter without seeming flat. Otherwise, it will be considered insufficient!

Binding up the motivation letter is where most people battle. Usually, individuals can easily describe their academic background and why they intend to research, yet persuading the reader they are the most effective prospect for the research program is typically more difficult.
The ending remarks of your motivation letter should highlight the influences of your suggested study, particularly: the brand-new contributions it will certainly make to your area, the benefits it will certainly carry society, and exactly how it harmonizes your goals.
With this, wrap up your professional objectives. For instance, do you want to go after an academic job or end up being a scientist or a private organization? Doing so will certainly reveal you have placed a great deal of belief into your choice.
Admissions into a Ph.D. degree or Research position are extremely competitive, and supervisors spend a great deal of time mentoring their students. As a result, supervisors naturally favor those that reveal the most dedication. Your verdict ought to remind the viewers that you are not just passionate about the study task but that the university will benefit from having you.
There are no rules for what to include within your Ph.D. motivation letter, yet, extensively speaking, your entry needs to include references to the following.
You are what your personality is and what collections you apart from various other prospective Ph.D. candidates. Your motivation letter needs to be a sales tool that must make any committee choose you to join their team.
Your skills and achievements (together with any evidence to corroborate your claims).
Your study into academic institutions’ details (why you intend to attend that specific institution and what makes it a good fit for you).
The motivation letter must attach your academic and expert future strategies with the scholarship you are making an application for.
It should offer the viewers an understanding that you are truly thinking about researching a specific field. Also, your choice is not only beneficial for you, however likewise for the scholarship resource.
It develops reasons why you deserve it more prominent than other candidates.
Usually, a Motivation Letter ought not to be longer than one page. The key to success is a clear structure, passion for your research study subject, and capacity to show your research’s value and effect.
Information and declarations you must keep in the motivation letter.
You should not include false facts and success and not try to make any overstatements or use pompous metaphors. The team from the admission board will continuously determine if a motivation letter is real or phony.
Prevent saying phrases like: “my childhood years desire, “I am highly inspired to research X,” “my biggest ambition is to pursue scientific study at the highest degree,” “I have always been captivated by the clinical research study.”
Attempt not to applaud the college excessively, as well as don’t shut your letter with the expression, “It would be an honor to be confessed to this college.”
Attempt not to commend the university too much and don’t shut your letter with the expression “It would certainly be an honor to be confessed to this college.” Secret things to bear in mind when you write the motivation letter Important information you must worry about throughout your motivation letter are your intellectual passion for the Ph.D. program and the area you intend to research—the study experience you have had so far.
It does not need to be individual in such a way that makes you show up non-serious, instead focus on your intellectual individuality. Take care not to delight a whole lot in your deficit side; constantly concentrate on your stamina and why you are the university’s appropriate person.

A motivation letter is an essential part of your Ph.D. application. The program committee uses this letter to decide whether you should be admitted to the doctoral program. You, the applicant write the letter, and it should describe why you want to go to graduate school, why you want to pursue a particular Ph.D. program, and why you should be accepted. In the introduction, the author should state the letter’s purpose and why the committee should care about it. The opening is typically a brief paragraph or two in which the applicant explains how they believe their background, training, and professional experiences are well-suited to the proposed program. As a letter of motivation, it should not be like an autobiography.

A motivation letter can play a crucial part in the application process. It permits the admission committee to assess a team of Ph.D. candidates with similar scholastic backgrounds and also pick the optimal candidate based upon their inspirations for applying.
Academic credentials alone are inadequate for the admission team to indicate whether students will succeed in their doctorate. In this feeling, a motivational letter will permit them to judge your enthusiasm for the field, dedication to study, and also suitability for the program, every one of which far better enables them to evaluate your possibility.
There is a need to know if you’re truly certified to do a Ph.D. or other research position while composing an application to a research group/college. Hence, the motivation letter is the ideal understanding right into that you truly are, and they expect you to do it justice.
It’s the most personalized and important document you can develop to send to a university during the application process. The motivation letter will commonly make the largest difference between obtaining admission and getting denied at the university you’re sending your application to.

A great rule of thumb for a Ph.D. motivation letter is to keep it around one side of A4. A little longer than one page is acceptable; however, two pages are typically considered long. This is associated with around 500-1000 words.

A Ph.D. motivation letter is a short essay that you write to show admissions officers that you are passionate and committed to pursuing your Ph.D. The length of this essay should be appropriately matched to your statement. Although the two papers will not be identical, they should complement each other in size and content. A Ph.D. motivation letter should be between 500 to 1000 words.

Construct a bridge between the intended level course and the scholarship you are looking for.

Yes, you should change the motivation letter according to the research group or program. But the core content about you should be the same; always don’t try to change core details.
You can modify research interests, particular expertise, and letter format according to the position.

Helpful Article- How to Write a Research Paper: Step-by-Step Guide

In the letter, you can create appropriate and captivating details on your own, confirming to the admission team that you are the right candidate to be picked to engage in their program.
These qualities should receive the best possible method of your motivation letter. Otherwise, it will certainly be considered insufficient!
The motivation letter needs to link your academic and expert future strategies with the scholarship you are getting.
It needs to offer the visitor an understanding that you are actually interested in studying a particular field.
Your option is not only valuable for you but also for the scholarship source. It shows up reasons that you deserve it more than other candidates.
A motivation letter has many similarities to a cover letter and an individual statement, and organizations will certainly not ask you to send each one of these. Nonetheless, it is a one-of-a-kind record, and you must manage it, therefore. In the context of supporting a Ph.D. application, the difference is nuanced; all three files detail your viability for the Ph.D. research study.
Nonetheless, compared to a cover letter and individual declaration, a motivation letter puts even more focus on your motivation to seek the particular Ph.D. position you are getting.
For a Ph.D. application, what is the difference between a letter of inspiration and a declaration of purpose?

Introduction: Begin with a brief intro to clearly state your intention to apply for a particular program. Think of this as explaining your record/score to a stranger.

Education and learning: State what you have researched as well as where. Your higher education will be your most important academic experience, so focus on this. Highlight any relevant components you took on as part of your research studies that pertain to the program you are applying for. You must also point out exactly how your research has affected your decision to pursue a Ph.D. task, especially if it remains in the same area you are presently putting on.

Important Tip- 5 Important Tips About How To Choose Where to Apply Postdoc

Both are pretty comparable in regards to the framework but have various objectives. The motivation letter is generally on education; for that reason, there are various motivation letterS.
For example, you might need a motivation letter for a scholarship, a motivation letter for college admission, etc. At the same time, the cover letter is used primarily to make an application for jobs.
Academic cover letters are a lot more typical in UK colleges, while motivation letters are extra usual abroad.
This letter is meant to come as a free product to your Curriculum Vitae, where you display your certifications. You support the Curriculum Vitae by providing extra factors and experiences that make your certifications deserving of a motivation letter. Therefore, the motivation letter is a bit extra personal interaction between you and the other party, at the very least for its provided method.
The motivation letter is the 3rd essential file in your application behind your level and your grades from the previous education and learning to a specific level. Naturally, when using at a University, there are numerous students with the same certifications and qualities as you. The only point that helps the admission board strain the best candidates is by looking at your motivation letter.

Bottom Line

In conclusion, your letter is a great opportunity to show off your research skills and knowledge of the field. Don’t just say the same things you would in your cover letter. Instead, use this space to show your knowledge of the topic and your enthusiasm for the field. Remember to use the first person and be personal, however, don’t be too informal. Remember, you’re talking to a professor as a peer, not as a friend.

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CIRES/ESIIL Post-Doctoral Scholar (Environmental Data Science), University of Colorado, USA

Postdoctoral position in spatial ecology, virginia tech, usa.

Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs.

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

How to Write a Motivational Letter, Step-by-Step
A Great Example of a Motivational Letter
Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

You’re applying for an educational program.
You’re applying to work at a non-profit organization or mission-driven company.
You’re applying for an internship in a competitive field.
You’re applying for a volunteer position at a charity or non-government organization.
You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

Dear Mr. Smith,
Dear Dr. Singh,
Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself:

What kind of applicants are usually admitted to the program?
How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember – you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission.

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications.

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

Full Name. Place your first and last name at the top of the page.
Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
Location. Adding your city and state/country is more than enough.
Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

Organization’s Name. Start with the name of the organization to which you're sending your application.
Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

A summary of who you are and what you do.
Details about what you’re applying for and where.
A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

My passion for [field] started when [experience] .
I want to [join this organization] because [ motivation] .
I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
[Organization or program] resonates with me because [specific reason] .
What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials.

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

Keep your motivational letter one page long.
Use a clear structure with concise paragraphs to make your letter easy to skim.
Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
Include the date you wrote your motivational letter for an extra professional touch.
Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
Smoothly connect your thoughts through transition words.
Proofread carefully for any spelling or grammatical errors.
Include a professional closing line like "Sincerely" at the end of your text.
Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

Being research inclined
Having a demonstrated passion for politics
Showing above-average performance during undergraduate studies

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

They know the history of the university and share the same values.
They’re genuinely excited and passionate about the program and the school.
They show what their qualifications are and how they’ll be a great fit for the program.
They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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How to Write Motivational Letter for PhD Application: Top 10 Tips and Tricks

Applying for a PhD program can be daunting, especially when writing a motivational letter that effectively showcases your skills, achievements, and motivations.

Your motivational letter is an essential part of your application and can make or break your chances of getting accepted into the program of your choice. In this blog post, we’ll provide you with some tips and tricks on how to write a motivational letter for PhD application that will grab the attention of the admissions committee.

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How-to-Write-a-Motivational-Letter-for-PhD-Application: Tips-and-Tricks

Steps to Write a Motivational Letter

A motivational Letter is a document that explains why you are applying for a specific job, scholarship, or program. It is an opportunity to showcase your personal and professional accomplishments, highlight your strengths, and explain why you are the best candidate for the position. This can be challenging to write a motivational letter that is compelling and grab the attention of the selection committee challenging task; this activity requires a balance of enthusiasm and professionalism.

However, with the right approach and some helpful tips, you can create a letter that will impress your potential employer or academic institution and help you stand out from the crowd.

Follow the below 10 steps to write a motivational letter to win a scholarship:

Understand the Purpose of a Motivational Letter

Before you start writing your motivational letter, it’s essential to understand its purpose. A motivational letter is a document that explains why you’re the best candidate for the program. It should highlight your skills, achievements, and motivation to pursue a PhD degree. It’s your chance to showcase your unique qualities and convince the admissions committee that you’re the right fit for the program.

Research the Program and Faculty

It’s important to research the program and faculty before you start writing your motivational letter. This will help you tailor your letter to the program’s values, goals, and expectations. Look at the program’s website, read research papers published by the faculty members, and try to understand their research interests. This will help you show your interest in the program and demonstrate how your research aligns with the program’s goals.

Use a Professional Format

Your letter of motivation should have a professional format. Use a clear and readable font, such as Times New Roman or Arial, and keep the font size between 10 and 12 points. Use single spacing and leave a space between each paragraph. Use a formal tone and avoid using slang or colloquial language.

Start with an Engaging Introduction

Your introduction should be engaging and capture the reader’s attention. Start with a brief overview of your background and qualifications, and then transition to your motivation for pursuing a PhD degree. Explain why you’re interested in the program and what you hope to achieve.

Highlight Your Academic Achievements and Relevant Experience

In the body of your motivational letter, highlight your academic achievements and relevant experience. This includes your undergraduate and graduate degrees, research projects, internships, and other academic or professional experience. Use specific examples to demonstrate your skills and achievements and show how they relate to the program.

Showcase Your Passion for the Field of Study

Your letter of motivation should demonstrate your passion for the field of study. Explain why you’re interested in the program and how your research interests align with the program’s goals. Show your enthusiasm for the field and your desire to make a significant contribution to the research community.

Demonstrate Your Dedication and Work Ethic

In addition to highlighting your skills and achievements, your motivational letter should demonstrate your dedication and work ethic. Explain how you’ve overcome challenges and obstacles in your academic or professional career and how you’ve demonstrated resilience and perseverance.

Include Leadership Roles and Volunteer Work

If you’ve held leadership roles or participated in volunteer work, make sure to include them in your motivational letter. These experiences demonstrate your leadership skills, your ability to work in a team, and your commitment to giving back to the community.

Write a Scholarship-Winning Letter

If you’re applying for a scholarship, it’s essential to write a scholarship-winning letter. This means demonstrating your financial need, your academic excellence, and your potential to contribute to the research community. Be specific about how the scholarship will help you achieve your academic and career goals and demonstrate your gratitude for the opportunity.

Suggested Reads: PhD Scholarship in Computer Science

Final Words!

In conclusion, writing a motivational letter for a PhD application can be a challenging task, but it’s also an opportunity to showcase your skills, achievements, and motivation to pursue a higher degree.

By following the tips and tricks outlined in this blog post, you can write a compelling motivational letter that grabs the attention of the admissions committee and increases your chances of getting accepted into your desired program.

Remember to understand the purpose of a letter of motivation, research the program and faculty, use a professional format, start with an engaging introduction, highlight your academic achievements and relevant experience, showcase your passion for the field of study, demonstrate your dedication and work ethic, including leadership roles and volunteer work, write a scholarship-winning letter (if applicable), and end with a strong call to action.

By putting in the time and effort to write a strong motivational letter, you can set yourself apart from other applicants and achieve your academic and career goals.

What is the purpose of a motivational letter for a PhD scholarship application?

The purpose of a motivational letter is to persuade the scholarship committee to choose you as a recipient of their scholarship. It is an opportunity for you to showcase your academic background, research interests, and goals for pursuing a PhD program.

How long should my motivational letter be?

The length of a motivational letter can vary depending on the requirements of the scholarship program. However, it is generally recommended to keep it concise and to the point, typically around 1-2 pages.

What should I include in my motivational letter?

Your motivational letter should include an introduction, your research interests, academic achievements, relevant experience, career goals, research experience, publications, passion for your field of study, dedication, work ethic, leadership roles, and volunteer work. It would be best if you also highlighted how the scholarship program aligns with your career goals and why you are a good fit for the program.

How should I format my motivational letter?

Your motivational letter should be formatted in a professional and organized manner. You should use a clear font, standard margins, and single spacing. Use subheadings to break up your content into easy-to-read sections.

How can I make my motivational letter stand out?

You can make your motivational letter stand out by showcasing your unique experiences and perspectives. Be specific and provide concrete examples of how you have excelled in your academic and professional pursuits. Also, be sure to highlight how you can contribute to the scholarship program and the broader academic community.

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How to Write a Motivation Letter for PhD, Postdoc, or Any Position: Sample Motivation Letter

A Successful motivation letter helps the admissions board or Professor to compare outstanding students and impressive ones. With help of motivation letter, they can prosper in ending up choosing worthy research students. But Still, admission boards will surely think of this as the classification to significantly find a suitable candidate for his research group. Showing you are preferred depending on what you write, however much more on just how you design, particularly the tone you use and the level of interest you receive in your writing that matters a lot.

While applying for a Ph.D. or Postdoc or any research position, you will need to write a research proposal and a Motivation Letter. Especially, a motivation letter is more required for Ph.D. candidates. This defines why you wish to embark on that position and why you would be appropriate for studying there. Yet what requires to go in this, and what tone is suitable for it? To give you some suggestions, today, we’re sharing all about motivation letters, so you can see what your motivation letter needs to include or correct.

How to write a Postdoc Job Application or Email

How to write a phd motivation letter.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

Polite Follow-Up Email to Professor : When and How You should Write

Steps for writing research motivation letter.

1. The first step to writing a good motivation letter is to read the job ad carefully 2. The second step is to try to understand the researchers and the kind of research they do 3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful 4. The fourth step is to make sure that you address the letter to the right people 5. The fifth step is to explain why you choose to apply to this position and this lab. 6. The sixth step is to explain how your research interests align with the research of the lab 7. The seventh step is to explain how your previous research background relates to the position 8. The eighth step is to explain why you are applying for that position

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How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarize your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

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How Write Main Body of Motivation

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

Have you attended any workshops or seminars?
Do you have any research experience?
Have you taught yourself any aspects of the subject?
Have you read any literature within the research area?
Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

In the closing of your Motivation Letter, including a couple of sentences on your research’s impact on your life, research location, and experience generally. This will certainly aid you in showing the value of your research study in the context of a bigger photo. Mostly, demonstrate how the research community and also college can benefit from having you as a pupil.

Finally, thank the reader for considering your application.

Motivational letter for PhD, Postdoc, Scholarship etc.

It should be noted that a European-style motivation letter focuses on academic background and research history, avoiding too much personal information. The US-style personal statement, on the other hand, is much more ‘life experience’ based. Here, we focus on the European-style.

What is the Difference Between a Motivational Letter and Cover Letter?

Students frequently misunderstand the difference between a motivational letter and a cover letter. It’s crucial to remember that a cover letter’s objective is to highlight specific information from your CV and match it with the job criteria and company profile. To put it simply, a motivating letter is primarily used to highlight how your interests, goals, and objectives complement the academic program you want to study or a job profile you want to apply for, whereas a cover letter is more of an introduction to your resume to the hiring authority. Every one of the top firms is looking for someone who could be a valuable addition to their corporation. As a result, it must to convey your eagerness and intent while driving home the main point.

Each document that a recruiter or university requests has a specific function. Most of the time, candidates are unsure of the difference between a motivation letter and a cover letter. A professional letter sent with a CV or resume to an employer or recruiter is called a cover letter. While motivation letters are utilized by internships, educational institutions, and university entrance offices, cover letters are typically used by businesses, employers, and recruiters. These letters provide candidates the opportunity to elaborate in detail about their motivation, interests, accomplishments, and career/academic future, as well as to tell the recruiter or educational officer why they are the ideal choice.

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How to Write Motivation Letter for PhD Program?

Post last modified: March 11, 2022
Reading time: 11 mins read
Post published: March 4, 2022

What is a Motivational Letter?

A motivational letter is a one-page letter that’s used to describe why you are the perfect candidate for a certain position. It is usually attached to your resume. You are required to write a motivational letter in these 4 specific scenarios…

1. You are applying to get admitted to an educational program at a college or university (undergraduate, graduate, or postgraduate).

2. You are applying to work at a non-profit organization.

3. You are applying as a volunteer in an organization.

4. You’re applying for an internship in a company.

The motivational letter shouldn’t be confused with a cover letter, the purpose of which is to highlight how specific information on your resume matches a job opening. Think of a cover letter as the introduction to your resume for a hiring manager and your motivational letter as the powerful closing sales pitch for a university or non-profit.

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So why exactly does the motivational letter matter? You’re a doer more than a talker: you’ve listed everything there is to know about you on your resume. That should be enough, right? Wrong!

All organizations are looking for people who genuinely want to be there and are excited about what they do. The intent should be your driving motivation! Writing a good motivational letter can be an absolute game-changer. It can provide a boost for your resume, but also make up for lacking required skills.

10 Tips to Write a Motivational Letter for PhD Program

1. Find out more: Before writing your letter, take the time to find out about the research lab and possibly the professors research interest for which you are applying. Don’t hesitate to insert some of this information in your letter.

2. Your letter of motivation must be personal: Adapt your letter of motivation to the research lab and PhD program for which you are applying. Your letter must reflect your personal style and your personality.

3. Adopt a direct and concise style: As it name indicates, the purpose of the letter of motivation is to… show your motivation to the professor/HR manager who will read it. Avoid convoluted sentences and go straight to the point. Explain simply and clearly what it is you are looking for and what you have to offer. Stick to what is important; the rest will be dealt with later. Make sure it is no longer than a page of A4.

4. Focus on your strong points: Your aim is to make the recruiter want to invite you for an interview, not put them off… Only mention your strong points in your letter of motivation, and preferably in the first few sentences. Your weak points will be scrutinised soon enough. As long as your letter of motivation and CV attract enough attention that is…

How to Write a Follow-Up Email? Mistakes To Avoid

5. Take your CV into account: Don’t fall into the trap of listing everything in your CV in your letter! Make yourself interesting and give an added value to your letter by speaking about yourself. Nevertheless, don’t mention any training or jobs that don’t feature on your CV. The letter of motivation and CV are two complementary documents that must coincide with each other.

6. Find the right balance: Of course you have to show yourself in the best light and convince the professor that it is you he/she should offer the PhD program. However, don’t be too arrogant. At the same time, don’t do the opposite and under-estimate yourself or appear too modest.

7. Clearly explain your motivation: This is the right PhD program for you? Clearly explain to the recruiter why they should choose you rather than someone else. Make use of all your powers of persuasion. Look at the qualities requested in the PhD program offer and explain they correspond to you.

8. Talk about your professional objectives: Don’t hesitate to place yourself in the future. Set out your career ambitions in a positive way. Also talk about what you have achieved and what you are proud of.

9. Support what you say: Saying that you are organised or have a sense of responsibility isn’t enough. Avoid set phrases and explain why you are organised. Give examples.

10. Address the right person: Do you know the name of the Professor? Use it in your letter by addressing them directly. If you don’t know it, you can always look the person up on the internet or call the university in question and ask for their name.

Motivation Letter vs Cover Letter I All You Need To Know

Sample motivation letter for phd program.

Dear Prof. XXXX,

I am writing this letter to express my interest to apply for the PhD position available in the group XXXX under the project “Molecular modeling study of the activation of transmembrane receptors involved in chemical senses” at the University of XXXX. In 2009, I graduated from the University of XXX in XXX with a five years degree in Pharmaceutical Chemistry.

Through my years of studying, I became fascinated by the research field in Computational Chemistry and by the way how these techniques are applied to the design of new molecules with possible biological activity. For this reason during my last 3 years of bachelor degree I joined a research group and participated in different research projects under this research line. Between the projects I worked in this group, the most significant for me was my bachelor thesis titled “Theoretical Study of morphine derivatives using molecular modeling” with which I got an excellent mark of 4,8/5,0 and therefore a Meritorious qualification. The Molecular modeling study of the activation of transmembrane receptors involved in chemical senses caught my attention immediately because it gives me the chance to apply computational techniques to biological systems that is what I like and enjoy the most.

Besides, studying physiological phenomena related with the intersensoriality between taste and smell is a really fascinating topic that can have excellent applications in the field of new molecules design. I would like to be selected for this PhD position because I think this project gives me the opportunity to develop and improve in a research field that is part of my professional goals.

I think this PhD position offers to me the possibility of receiving a complete training in computational chemistry applied to biological systems as well as the opportunity to work in an interdisciplinary environment, of a highly qualified academic level. I am aware of the dedication and perseverance that is needed to achieve the best results in this field and I believe that my experience will allow me to get it. I think that it is a great opportunity for me to demonstrate my abilities and acquire new skills, so I hope to be selected for this PhD position. I remain at your disposal for any further information, thanking you in advance for your attention.

Dear Prof. xxx

I am writing to apply for the PhD program in the psychology department at Wien University. I am particularly interested in the doctoral program in the psychology department as research portfolio of this department matches perfectly my academic background.

While studying psychology on the undergraduate level I developed a particular interest in the neural structures which reinforce memory. As a matter of fact my Bachelor thesis was on the topic of semantic versus episodic memory activations in the prefrontal cortex, because I had such a strong interest for this area. After graduation I got myself enrolled to Master program in psychology where I have enhanced my enthusiasm and started to apply innovative experimental approaches to the study of memory. Therefore I now wish to continue my academic career with a PhD in psychology, and I cannot imagine a better place to study this than the psychology department at the Wien University. With the department’s expertise in both memory processing and in research methodologies like fMRI, it would be the ideal location for my project on neural correlates of episodic memory.

As I saw on the website of the department there are several world class experts working, so I would highly appreciate the opportunity to work with the world-leading expert in the use of fMRI techniques in the investigation of episodic memory. I strongly believe that this research has the potential to contribute to the scientific understanding of memory processes, but even more, it may impact wider society and healthcare sector as well.

With an ageing world population and increasing number of persons suffering from memory problems such as dementia, understanding the neural basis for memory processing will allow the development of better pharmaceutical and therapeutic methods for the management of these disorders. In the enclosure of this letter I am sending you research proposal. Having in mind my strong motivation and academic background I am confident that I can complete the research project. As you may note in my resume I already have experience in fMRI and I have used experimental techniques for the assessment of memory, and in running a research project. As especially relevant I would like to point out that I have experience in conducting academic research, which I gained during preparation of my master thesis. I have designed the experimental methodology, recruited participants, assisted with the data analysis, and contributed theoretical knowledge to the write-up.

I believe that these skills and experience will allow me to complete this PhD project effectively. After graduating from this PhD program, I plan to pursue a post-doctoral placement in the area of academic psychology, most likely in the expertise of episodic memory processing. Driven by a lifelong interest in human psychology,

I am keen to continue my education in this subject and to perform my own research which can contribute to the knowledge of the field. I would like to thank you for consideration of my application. I am looking forward to receive your call for an interview in order to take part in the next stages of selection process .

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How to Write an Exceptional Research Scholarship Motivation Letter

Haven’t heard from the scholarship committee yet? Another email of rejection? Numerous drafts, constant search for an ideal template, and yet couldn’t receive the scholarship? What could be the reason? The time and effort you put in writing personal statement and creating a powerful academic CV may have gone to vain, if the scholarship review committee never even saw it. And what do you think must have kept them from doing so? Yes, it is the scholarship motivation letter that you either didn’t care to write or if you did, it wasn’t compelling enough.

In today’s age, lack of financial ability must not serve as a hindrance in attaining higher education. With rising competition, your key to winning that scholarship is by drafting an exceptional letter of motivation to make you stand out from other applicants.

Table of Contents

What is a Scholarship Motivation Letter?

A scholarship motivation letter is an opportunity to display your knowledge to the recruiter before you are called for an in-person interview. It speaks out some of the important aspects of your research proposal that connects it with your academic competence and personality. It is a crucial part that can make or break your application. Rather, it can be a deciding factor for the recruiters if you are eligible to be called for an interview.

A scholarship motivation letter is similar to a cover letter; it is not needed for every application; however, critical if mentioned specifically. Moreover, motivation letters are used to narrow down review committee’s pool of applicants.

Your scholarship motivation letter must answer the following questions:

Why are you the ideal fit for the scholarship?
How do your skills and abilities contribute to the university or your research field?
How you plan to execute your education?

General Guidelines to Follow While Writing a Scholarship Motivation Letter

Generally, the application does not specify how long your motivation letter should be. However, you must use your best judgment to write a concise yet impactful scholarship motivation letter.

It should usually range from 500 to 1,000 words.
Divide them into 3 paragraphs for easy comprehension and better readability. This eases the job of the review committee members.
Ensure the font is universally used, such as Times New Roman, Calibri, or Arial in a font size not smaller than 12.

What Should a Scholarship Motivation Letter Include?

What is the Scholarship Motivation Letter Format?

Since there is no standard structure for writing a motivation letter for scholarship, it has been a challenge to structure a convincing one. While the motivation letters may vary by universities and scholarship awards, the 3 consistent elements are an introduction, three content paragraphs, and a conclusion.

1. Introduction

The introduction of your scholarship motivation letter should include a brief introduction specifying the program you would like to apply for and the reason for choosing it.
It must clearly state objective of your future projects and career.
Most importantly, your introduction must include your name and highest educational qualification so far.

2. Three Content Paragraphs

The first paragraph of the main body of the motivation letter should include information about your academic and professional experience. Your professional experience may not only include academic related work such as teaching and research experience, but also work outside academic sector such as volunteering that demonstrates relevant skills and knowledge. Furthermore, this paragraph must showcase your career growth in chronological order. Finally, mention your professional ambitions you plan to achieve with education from this program.
The second paragraph should explain what you hope to gain from your education. Furthermore, how you plan to contribute to the society and the problems you aim to solve with the help of your education. Emphasize on your willingness to improve career prospects and aspiration to discover and learn new things.
The third paragraph should demonstrate your plans for the future. This could include additional knowledge or corresponding course you plan to pursue. You need to clearly describe what motivates you and what you would like to achieve as a result of your studies. Additionally, it should provide facts of your published work. Finally, display your soft skills and explain how they could be considered beneficial for your research conduction and for your field of study in general.

3. Conclusion

While concluding, mention the impact your study/studies may have in your life, research area, and society at large.
Explain how the scientific community and university can benefit from selecting you as a candidate for the program.
Furthermore, state that you are aware of the competitive nature of the program and how you will be an asset to it.
More importantly, it must reinstate how you are an ideal candidate and why must the selection committee choose you over other applicants.

Common Mistakes to Avoid When Writing a Scholarship Motivation Letter

Your scholarship motivation letter will probably be the first thing you are judged by. Hence, you should be scrupulous while writing and eventually submitting it. Beware of the common mistakes to avoid in the letter:

It should be well-written with no grammar or spelling errors .
Use a professional tone throughout the letter.
Avoid slangs, clichés, colloquialisms, or jargon.
Use of vague generalizations should be avoided.
Avoid irrelevant information.
Do not include false achievements .
Avoid praising the university too much.

Key Takeaways

Since a scholarship motivation letter is your way to get through the review committee and convince them how you are an ideal candidate for the position, it must be written with a plan. Allow at least three days to write the letter. Get it reviewed from your colleagues or professors. Be your critic and edit it attentively.

Now it’s your turn to draft an award winning scholarship motivation letter. Refer to the scholarship motivation letter sample below and write one yourself. Let us know how these tips helped you.

Scholarship Motivation Letter Sample

The Scholarship Committee Department of Biological Sciences Stanford University United States of America

To Whom It May Concern:

My name is Steve Boult and I am a third year student at Oklahoma State University. I am currently pursuing a four-year Bachelor of Engineering Degree, and I plan to follow up with a one-year master’s degree after I graduate.

While in high school, I interned with a reputable chemical plant in the Research and Development department. I learned about the construction process of refineries from the ground up, and I discovered the importance of its function. I worked closely to develop and optimize the machinery to increase the output at the plant. Additionally, I volunteered at an NGO to design and implement new technologies in the water supply mechanism of the town.

My education is largely focused on this mindset: function over form, stability over showmanship. I have enrolled in several classes that amalgamates Chemical Sciences with Engineering in order to have a comprehensive view of how design meets structure. I have worked on four extra-credit chemical plant and oil refinery design projects under the supervision of my professors (Dr. A and Dr. B) to accelerate my research and education.

I believe in avoiding accidents than fixing the loss it causes. Thus, as an engineer, I want to create accessible, cost-effective, productive, and durable AI-based operational systems that inform us about the potential malfunctions in advance. Coming from a mechanical background, I believe that there is a need for an operational system that is reliable.

I appreciate your consideration. With your assistance, I can continue my schooling in engineering and design to put an end to uncalled for accidents in plants and other industries.

Sincerely, Steve Boult

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Home » Catchy Motivation Letter for PHD Scholarship : 7 Examples

Catchy Motivation Letter for PHD Scholarship : 7 Examples

Catchy Motivation Letter for PHD Scholarship Examples

A motivation letter for a PhD scholarship is your opportunity to state your case as to why you should be the one who is awarded the scholarship. There are endless forms to fill out and documents to supply, and the stakes are high. However, one of the most important elements of your application is the motivation letter. It is your chance to sell yourself and to demonstrate your commitment and passion for your chosen field of study. This letter should be well-written and persuasive, and it should highlight your unique qualifications and achievements. In addition, this letter should be specific to the scholarship you are applying for, and it should address the selection criteria of the award in detail. Ultimately, your goal is to convince the selection committee that you are the most deserving candidate for the scholarship and that you will make an excellent contribution to their program.

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How To Write Motivation Letter for PHD Scholarship?

A motivation letter is a piece of writing that explains your goals, experiences, and skills. It gives the scholarship committee a sense of who you are and what you have to offer. A well-written motivation letter can make the difference between getting accepted into your dream school and being rejected. When writing a motivation letter for a PhD scholarship, there are a few things to keep in mind.

First, be sure to clearly state your goals. What do you hope to accomplish with your degree? Why does this particular program appeal to you? Be specific and passionate about your reasons for wanting to pursue a PhD.

Next, describe your previous academic experiences and highlight any achievements or awards you have earned. Has your research been published in any journals? What kind of practical experience do you have in your field of study? Again, be as specific as possible. The more the committee knows about your background and qualifications, the more they will be impressed by your application.

Also, don’t forget to mention any financial need you may have. Many scholarships are awarded based on financial need, so this is an important part of your letter. Be honest about your circumstances and explain how the scholarship would help you reach your goals. Finally, conclude by restating your interest in the scholarship and reiterating why you believe you are the best candidate for it.

By following these tips, you can write a strong motivation letter that will increase your chances of being accepted into a PhD program. Take the time to craft a well-written and persuasive letter, and you’ll be one step closer to achieving your academic aspirations.

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Motivation Letter for PHD Scholarship

Respected: Scholarship Committee,

Also, I am (name) and I am writing to apply for the PHD scholarship that your committee is offering. So, I am currently a student at (university name) and I am planning on continuing my education by pursuing a PHD in (field of study).

Also, I am extremely passionate about my field of study and I believe that pursuing a PHD will allow me to contribute to the advancement of knowledge in this area. So, I am confident that I have the ability to successfully complete a PHD program and I am eager to put my skills and knowledge to use in order to make a positive impact on the world.

So, I would be grateful for the opportunity to receive this scholarship and I am confident that I would make great use of it. And I am committed to pursuing my studies and I believe that receiving this scholarship would be a major step towards achieving my long-term goals.

Thank you for your time and consideration,

(Your name)

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Sample motivation letter for PHD scholarship application

Also, I am writing to apply for the PHD scholarship offered by your institute. I have completed my masters in XYZ from ABC university and wish to pursue further studies in the field of XYZ.

Also, I am confident that I have the necessary skills and knowledge to successfully complete a PHD program. My research interests include XYZ and I am keen to contribute to the body of knowledge in this area.

So, I am aware of the high reputation of your institute and I am confident that I will be able to benefit from the excellent facilities and resources available. And I am also keen to interact with other scholars and researchers working in my field of interest.

So, I am confident that I will be able to meet the requirements of the PHD program and I am eager to begin my research. And I am committed to completing my studies within the stipulated time frame.

Also, I would be grateful if you could consider my application for the PHD scholarship. I look forward to hearing from you soon.

Sincerely, XYZ

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PHD scholarship motivation letter

Hello Scholarship Committee,

My name is ____________ and So, I am writing to apply for the PHD scholarship.

I am currently a ___________ at ___________ and I am passionate about continuing my education in order to become a ___________. Also, I believe that receiving this scholarship would allow me to further my education and reach my goals.

So, I am a hard worker and I am dedicated to ___________. I have experience in ___________ and I am confident that I can be an asset to your program. I am eager to learn and I believe that a PHD degree would allow me to contribute to the field of ___________.

Thank you for your consideration and I look forward to hearing from you.

Sincerely, Your name

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Application letter for PHD scholarship

Dear Scholarship Committee,

Also, I am writing to apply for the PHD scholarship. I am currently a student at XYZ University studying ABC. And I am passionate about my research and hope to continue my studies at the doctoral level.

So, I have been involved in several research projects during my time at university and have presented my findings at national conferences. And I have also published several papers in peer-reviewed journals. My academic achievements have been recognized with several awards, including the XYZ University prize for academic excellence.

I believe that I have the potential to be a successful researcher and would be grateful for the opportunity to continue my studies at the doctoral level. I am confident that I will make a significant contribution to the field of XYZ and would be proud to represent your institution.

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Motivation letter for PHD scholarship sample

Dear Sir/Madam,

Also, I am writing to apply for the PhD scholarship in your esteemed university.

I have completed my Master’s degree in X from Y University and am currently working as a lecturer in the Department of Z. So, I am extremely passionate about research and teaching, and have been involved in several research projects during my time as a lecturer. My areas of interest include X, Y and Z, and I am confident that I have the necessary skills and knowledge to pursue a PhD in these areas.

I am confident that I will be able to contribute significantly to your university’s research program. And I look forward to the opportunity to develop my skills and knowledge further. I am eager to learn and grow as a researcher, and I believe that your university will provide me with the perfect environment to do so.

Thank you for your time and consideration, and It look forward to hearing from you soon.

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Example of motivation letter for PHD scholarship

So, I am writing to apply for the PhD scholarship offered by your esteemed organization. Also, I am immensely interested in pursuing a career in research, and I believe that this opportunity will allow me to develop my skills and knowledge in the field.

Also, I have completed my Masters degree in XYZ from ABC University. And my research during this time has been focused on understanding the mechanisms of XYZ. I have developed a strong foundation in the theory and practice of research. And I am now eager to apply my skills to a new area of study.

I believe that I have the potential to be an excellent researcher. And I am committed to pursuing a career in this field. I would be grateful for the opportunity to develop my skills further by undertaking a PhD,. And I am confident that I would be able to make a valuable contribution to your organization.

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Best motivation letter for PHD scholarship

Hello Sir/Madam,

I am immensely proud to have been admitted to the PhD program at scholarships University and am eager to begin my studies.

I am confident that I have the ability to successfully complete the program and make significant contributions to my field of study. My long-term goal is to become a professor at a research university, and I believe that this program will provide me with the necessary skills and knowledge to achieve this goal.

In addition, I am committed to conducted research that will have a positive impact on society. I am confident that I can make significant contributions to the field of scholarship and am excited to begin my studies. thank you for your consideration.

Sincerely, Your Name,

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5 Things To Include Motivation Letter for PHD Scholarship

A motivation letter for a PHD scholarship is an important part of your application. In this letter, you need to explain why you are applying for the scholarship and what your goals are. Here are five things that you should include in your motivation letter:

Your academic achievements: Include information about your grades. Test scores, and any awards that you have received. demonstrate that you have the academic ability to succeed in a PhD program.
Your research interests: Explain why you are interested in the research area that you are applying for. What are your goals for your research? How do you think that you can contribute to the field?
Your experience: Describe any relevant experience that you have, such as internships, jobs, or volunteer work. This will show that you have the practical skills to complete a PhD program.
Your motivation: Why do you want to pursue a PhD? What are your long-term career goals? Explain how earning a PhD will help you to achieve these goals.
Your commitment: A PhD program is a major commitment of time and energy. Demonstrate that you are prepared to make this commitment by discussing your ability to handle challenging coursework and research projects.

Related: What is Cover Letter? Complete Guide To Get any Job.

I hope you found this blog helpful in understanding how to write a motivation letter for your PHD scholarship. It is important to be passionate and excited when writing this type of letter. As it will show the selection committee that you are committed to their program and will thrive in the academic environment. Thank you for reading and good luck with your application!

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How to Write a PhD Motivation Letter
A strong motivation letter for PhD applications will include: A concise introduction stating which programme you are applying for, Your academic background and professional work experience, Any key skills you possess and what makes you the ideal candidate, Your interest and motivation for applying, Concluding remarks and thanks.
How to Write a PhD Motivation Letter with Samples and Expert Tips
1. Don't Forget About the Formatting. PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length.
Tips for Writing a Successful Motivation Letter for Ph.D. [+Sample]
While writing a motivational letter, it is very important to concisely include how much skill and/or working experience you possess. A Ph.D. is about more than just a sequel to your past academic endeavors, it is a true test of education and education is more than just owning degrees. They will be interested in the skills and/or work experience ...
How to Write a Successful PhD Motivation Letter
The school of your choice is likely to define the length of your motivation letter for PhD. Usually, it's between 500 and 1,000 words. However, even if the program doesn't try to limit your writing, it doesn't mean you have to go "all out.". The ideal letter should fit into one page.
How to Write a Cover Letter for PhD Applications
A cover letter should be addressed to a named person i.e. "Dear Professor Smith". For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment. If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.
How to Write a Successful PhD Motivation Letter
Any letter of motivation should include a brief introduction specifying the programme you would like to apply for. First, state a clear career objective of your future project and the reasons for choosing this particular PhD programme. Provide the information about your previous academic and professional experience.
How to Write a Powerful Motivation Letter for PhD Program
This makes it easy to read without being too large. Adhere to professionalism all the way through and avoid the use of informal language or colloquialisms. Write in the first person. Address the motivation letter for Ph.D. to a named individual. If in doubt, you can use the person in charge of admissions.
Cover Letter for PhD Application: Example From a PhD Student
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname]. If you don't, go with Dear Sir/Madam. The specific PhD program or position.
Step-by-Step guide to writing the Best Motivation Letter
Hi👋, today I want to give you a few tips for writing an amazing motivation letter. Good luck applying ️00:00 - Intro00:29 - What should be in your letter?1...
Motivation Letter for Ph.D.
Ph.D. Motivation Letter Sample. To Whom It May Concern, I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a master's degree in civil engineering in (year) from the (institution name) in (location, city ...
How to Write a Motivation Letter for PhD Programs?
A successful motivation letter allows the admission committee of any institution to select students of excellent academic backgrounds. While applying for Ph.D. programs, a student has to submit a motivation letter that states why they wish to embark on that particular position and how appropriate they are to be studying in the chosen program. Ph.D. applications are not classified as any other ...
How to Write a PhD Cover Letter
It's best to address your PhD cover letter to a specific person, such as the head of the department or the admission team. 2. Body paragraphs. The body paragraphs of your PhD cover letter should include some key information about your academic history and motivation. Use these prompts to help you write the body of your PhD cover letter.
Writing an Academic Cover Letter for a PhD Application
Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation. Your cover letter should be addressed to the PhD supervisor, starting with a "Dear [academic title] [surname]", for example, "Dear Professor Williams". Tip: Make sure to get the title of the supervisor correct.
A Quick Guide To Writing A Perfect Motivation Letter For PhD
A PhD motivation letter is an ancillary document that supports your admission application. Its main purpose is to present key aspects of personal competence, your academic interests, and your career objectives. The letter of motivation for a PhD program is different from a regular motivation letter or a cover letter.
Motivation Letter for PhD, Postdoc, and Other Research Positions
1. The first step to writing a good motivation letter is to read the job ad carefully. 2. The second step is to try to understand the researchers and the kind of research they do. 3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful. 4.
Motivational Letter Writing Guide + Examples for 2024
Convey Your Ambitions #8. Don't Lie #9. Use a Motivational Letter Template How to Structure a Motivational Letter #1. Contact Details #2. Introduction #3. Body #4. Conclusion How to Format a Motivational Letter Motivational Letter Example Key Takeaways. Share this article. You're about to apply for the job opportunity of your dreams.
Best Motivation Letter for Phd: 07 + Samples
Best Motivation Letter for PhD in Physics: Dear [Physics Department], In the universe of academia, your Ph.D. program in Physics is a celestial body of knowledge. My journey in [Your Field], particularly in [Your Specific Physics Area], fuels my desire to contribute to the cosmic narrative of your esteemed department.
How to Write Motivational Letter for PhD Application: Top 10 Tips and
Your letter of motivation should have a professional format. Use a clear and readable font, such as Times New Roman or Arial, and keep the font size between 10 and 12 points. Use single spacing and leave a space between each paragraph. Use a formal tone and avoid using slang or colloquial language.
How to Write a Motivation Letter (With Tips and Examples)
3. Expand your outline for your body. Expand the points in your outline to form your motivation letter's body. Take a new paragraph for every new topic. Remember, your motivation letter aims to convince your recipient of your value, so use compelling facts to be persuasive. 4. Conclude your motivation letter.
How to Write a Motivation Letter for PhD, Postdoc, or Any Position
Steps for writing research motivation letter. 1. The first step to writing a good motivation letter is to read the job ad carefully 2. The second step is to try to understand the researchers and the kind of research they do 3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful 4.
How to Write Motivation Letter for PhD Program
The intent should be your driving motivation! Writing a good motivational letter can be an absolute game-changer. It can provide a boost for your resume, but also make up for lacking required skills. 10 Tips to Write a Motivational Letter for PhD Program. 1.
Write a Successful Motivation Letter for Your Master's
First, address the letter to a person if you know who will read it. Otherwise, just start with "Dear Sir or Madam". When starting your motivation letter make sure to grab the reader's attention from the opening paragraph and tell them exactly what they need to know from the very beginning.
How to Write an Exceptional Research Scholarship Motivation Letter
However, you must use your best judgment to write a concise yet impactful scholarship motivation letter. It should usually range from 500 to 1,000 words. Divide them into 3 paragraphs for easy comprehension and better readability. This eases the job of the review committee members.
Catchy Motivation Letter for PHD Scholarship : 7 Examples
Example of motivation letter for PHD scholarship. Hello , So, I am writing to apply for the PhD scholarship offered by your esteemed organization. Also, I am immensely interested in pursuing a career in research, and I believe that this opportunity will allow me to develop my skills and knowledge in the field.

How to Write a PhD Motivation Letter with Samples and Expert Tips

Article Contents 11 min read

Dos and Don’ts in a PhD Motivation Letter

Structure of Your PhD Motivation Letter

PhD Motivation Letter Sample #1

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How to Write a Successful PhD Motivation Letter

Table of Contents Hide

How to Structure the Motivation Letter for PhD

Previous Post

How to Write a Powerful Motivation Letter for PhD Program

How to Write a Brilliant Motivation Letter for a Ph.D. Application

How Should I Structure My Motivation Letter for a PhD

Starting Your Motivation Letter

How to Conclude a Motivation Letter

Motivation Letter for Ph.D. Admission Format

The Length of a Motivation Letter for Ph.D. Admission

Tips for Writing a Motivation Letter for Ph.D. Admission

Compose the Motivational Letter using a Professional Tone

Be Specific, Truthful, and Show Results

Show Personality

Discuss your Future Plans and Your Interest s

Check Your Spelling and Grammar

Additional Resources

A Sample Motivation Letter for a Ph.D. Program Application

Frequently Asked Questions

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Motivation Letter for Ph.D.

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