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Manuscript Templates for Conference Proceedings

• Conference Publication Form
• IEEE Financial Reporting Form
• IEEE Publication Form

The purpose of a conference template is to provide a consistent format for papers appearing in the conference proceedings. IEEE strongly encourages use of the conference manuscript templates provided below. 

IEEE conference templates contain guidance text for composing and formatting conference papers. Please ensure that all guidance text is removed from your conference paper prior to submission to the conference. 

Failure to remove template text from your paper may result in your paper not being published.

Accessing the templates

Microsoft Word

• US letter (DOC, 30 KB) Updated Jan 2019
• A4  (DOC, 30 KB) Updated Jan 2019

LaTeX Template Instructions (PDF, 63 KB) [ Be sure to use the template's  conference  mode.]

• Template (ZIP, 700 KB) Updated October 2019
• LaTeX Bibliography Files  (ZIP, 309 KB)
• When working in Overleaf, the template is available at https://www.overleaf.com/gallery/tagged/ieee-official

1. For conference organizers:  The use of the conference manuscript templates provided by  IEEE eXpress Conference Publishing  will greatly reduce the chance for errors in the metadata visible in IEEE Xplore ® , and IEEE's downstream Indexing partners. Errors may result in delays in posting or in making any approved corrections, or in some cases, may simply persist. Using the templates is one of the ways to reduce errors.

If you wish, you may link to this webpage in its entirety. It is not recommended that you link to individual files, however, because they may be updated or replaced without notice.

2. Grateful acknowledgement is made to the IEEE Computational Intelligence Society, which provided the current LaTeX template.

3. Other templates that more closely align with the IEEE Transactions article format are available.

The IEEE is pleased to provide comprehensive LaTeX support to it's authors and members in partnership with Overleaf.

Overleaf is an online LaTeX and Rich Text collaborative writing and publishing tool that makes the whole process of writing, editing and producing scientific documents much quicker and easier for both authors and publishers.

Discover the Overleaf editor

Additional Resources

• A free online  Introduction to LaTeX   course is provided by Dr John Lees-Miller of Overleaf.
• A selection of IEEE templates are provided below. These are pre-loaded into Overleaf for immediate use.
• The  IEEE Author Digital Toolbox , which includes a   graphics checker tool  and   IEEE reference preparation assistant.

IEEE Official Templates

IEEE Community Templates

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IEEE Article Templates

IEEE article templates let you quickly format your article and prepare a draft for peer review. Templates help with the placement of specific elements, such as the author list. They also provide guidance on stylistic elements such as abbreviations and acronyms.

Use the interactive IEEE Template Selector to find the template you need by following a few easy prompts and then downloading your template.

Authoring Tools and Templates

Creating your conference paper for IEEE should be seamless. Save time and effort with authoring tools and templates that will help you write, prepare, and share your research better.

Use   IEEE conference templates   in Word or LaTeX to easily format your paper for publication. Write collaboratively with your co-authors in   Overleaf , an authoring tool for LaTeX and rich text documents. Overleaf is preloaded with IEEE templates for your convenience. Overleaf and LaTeX resources are available online for both beginners and advanced users. Choose from a variety of quick guides, tutorials, webinars, and detailed documentation based upon your individual needs and level of expertise.

Get your paper ready for publication with IEEE Author Tools. Find the right conference   for your paper. Validate your   references  and   LaTeX   files. Claim your unique   ORCID identifier   to get full credit for your work.

Share your data and code with other researchers through the data repository   IEEE DataPort ™ and the executable code platform   Code Ocean .

Presentation Guidelines

Important dates.

August 7, 2021 – Final Paper, PowerPoint PDF, Electronic Copyright Submission Deadline

August 7, 2021 – Author Registration Deadline

Oral presentation Instructions

Presenters are required to present their paper as a live, online Zoom presentation, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. Time slots for Oral papers will be 15-minutes total, consisting of a 10-minute live presentation and a 5-minute Q&A.

Presentation duration : 10 minutes + 5 minute Q&A

Presentations should be clearly structured and should contain the essential elements of the accepted formal paper.  Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present.  The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided. Slides should support the presentation, they should not simply be read by the presenter. Graphics help in communication, are more understandable and point out the basic ideas. Use large fonts so as they are readable without efforts; typically, 20 point fonts should be used.

Please fill out the presenter biography within your EDAS account. This will help the session chair introduce you during the session.

Publishing your paper

All accepted papers are expected to be presented. If the primary author or co-author(s) are not able to attend due to extenuating circumstances, a substitute presenter should be found.

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. Additional information is available  here .

ANY PAPER NOT PRESENTED AT IST 2021 WILL NOT BE INCLUDED IN THE OFFICIAL PROCEEDINGS PUBLISHED IN IEEE XPLORE.

Well constructed visuals can make your presentation more exciting, effective and memorable. However, in order for the visuals to accomplish this, it is critical that they be properly planned and prepared or they can become a liability rather than an asset. The guidelines on these pages are designed to help you make the most of your visual presentation.

General Guidelines

• Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
• Keep your audience in mind when designing your visual aids. What terminology will they understand? What examples have meaning for them?
• Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience. Remember, even a small error in such a focal part of your program can undermine the credibility of your entire presentation.
• Fonts should be clear and easy to read. Use Helvetica or similar sans serif fonts. Decorative fonts are not recommended. Use only one typeface per visual. Add variety by using different sizes and bolding title lines.
• Colored fonts should have a dark background (dark blue is best) with primary titles in either yellow or white and secondary titles in the remaining color. Details should be shown in clear bright, light contrasting colors. Use no more than three colors per visual.
• Avoid using shades of the background color for titles or details.
• Avoid commercial endorsements. A photograph of apparatus which incidentally includes a trade name is allowed, but a table comparing attributes of identified vendor’s products will not be allowed. There is much gray area in between these two examples; discuss any concerns you may have with your session chair. The display of the logo of the company with which you are associated is restricted for use to the first and last PowerPoint slides or visuals (usually the title slide). This restriction applies to logos of educational institutions as well.
• Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.

Graphs, Charts and Diagrams

Tabular charts.

Tabular charts are used to show raw data and numerical relationships. Use only a few key examples on the visual to illustrate your point. Bar Graphs

Bar graphs are used to show absolute data or relationships and comparisons. Be sure to include scales and values. Be sure the type is legible. Pie Charts

Pie charts are good for illustrating percentage relationships or parts of a whole. No more than eight segments are recommended. Line Graphs

Line graphs are ideal for illustrating trends or performance over time. Your scale should include significant dates and milestones. Graphs should include no more than three lines. In black and white visuals, the lines should be distinctly different, e.g., dashed, solid, dots, etc. In color visuals, the lines should be easily differentiated colors which contrast well with the background. Block or Process Diagrams

Block or process diagrams are good for illustrating structural relationships and designs. Graphics of this type show how each piece contributes to the whole. Avoid overcrowding. Limit your chart to no more than 10 simple geometric shapes and titles connected by lines and arrows. One-Line Diagrams

IST 2021 papers often contain electrical one-line diagrams which are an integral part of a technical discussion. You should limit applying these to needed segments of a system to make them legible to the audience. Photographs

Good quality photographic visuals can make a major contribution to your presentation. Be extra careful with photographs: they must be very crisp and clear, with high contrast between light and dark areas. Do not superimpose text over the image. If text is needed on the visual, it should be placed in areas that have been cleared of the image. Be sure to test your photos, projecting them to the size they will be when used to ensure that they are clear and easily recognizable.

Text Pointers

The text (or word) portion of presentations is used to state facts or objectives. When lines of text alone do not illustrate your point, a chart, graph or graphic might be more appropriate.

• Avoid using more than six or seven words (30–40 characters) per line, six or seven lines per visual. Make sure type is well spaced and not crowded.
• Eliminate words that do not add meaning, for example: the, an, etc.
• Avoid complete sentences. Use bulleted phrases.
• Be consistent in grammatical construction of lists; for example, use all verbs or use all noun phrases.
• Use 36 point type for all titles, and for the text of visual aids to be used in very large rooms.
• Use at least 18 point type for the main text in other than the largest rooms.
• Use bullets at beginning of lines to separate ideas.
• Use functions in PowerPoint that allow you to build information, bullet by bullet, on a slide, to keep the audience from reading ahead.

Title Pages

Use title pages to introduce new topics or add special emphasis to a very important point. The best titles are a few simple lines in large type.

Special Thanks

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

IEEE General Format

Welcome to the Purdue OWL

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Contained in this page are some basic guidelines for formatting a paper in IEEE style. The best way to format your paper may vary slightly depending on which field you’re working in and the specifics of where your paper is being submitted, so remember to double-check against any submission guidelines provided by the organization, instructor, or supervisor to whom you are submitting your paper.

• The paper title should be centered at the top of the first page, in 24-point type.
• Author’s name (or authors’ names)
• Author affiliation(s)
• City & country location(s)
• E-mail address(es).
• The body of the paper should be in 10-point type, and formatted to appear in two columns. The columns on the last page should be the same length; this may require adding a column break after you have finished the body of your paper.
• All papers must begin with an abstract and index terms.

Note to Practitioners

Nomenclature.

• Acknowledgements
• Papers may be divided into sections and subsections; IEEE has guidelines for primary, secondary, tertiary, and quaternary section headings.
• IEEE papers begin with a drop cap two lines deep, followed by the next 8-12 characters (or 1-2 words, whichever is appropriate) in all caps.
• Figures, tables, and equations should each be numbered consecutively, but separately. They should also be centered in the column in which they appear.

An IEEE abstract should be written as a single paragraph roughly 200 words long, give or take 50 words. (Abstracts shorter than 150 words or longer than 250 risk incurring the irritation of the editors.) It should be self-contained, and should concisely & accurately summarise the contents of your paper. It is encouraged to try and include three or four keywords or key phrases to help interested readers to find your article.

Abstracts should be simply formatted, without anything that requires specialized typesetting or consultation of material outside the abstract. Abbreviations, footnotes, references, tables, graphs, charts, figures, and displayed mathematical equations are specifically forbidden. The goal of an abstract is to be a simple, accessible, and self-contained microcosm of your paper.

Here is an example of how you might format an abstract:

The abstract should be followed by index terms. These should be in a paragraph separate from the abstract. Index terms are similar to keywords and are provided by the paper’s author to help journals, editors, and readers categorize, archive, or locate your paper. IEEE maintains a standardized list of index terms to make this process easier and its categories more consistent. The most recent version of the  IEEE Taxonomy  can be found on the IEEE website. Here is a link to the 2019 version of the taxonomy .

Index terms should be given in alphabetical order; the first should be capitalized, and the rest lowercase unless they contain acronyms or other components that inherently require capitalization.

Here is an example of how you might format a set of index terms:

Section Headings

Dividing one’s paper into clearly labelled sections increases readability, and is encouraged. Typical sections include Introduction and Conclusion sections as well as sections within the body of the paper that relate to aspects of its content.

Primary headings are enumerated with Roman numerals followed by a period, set in small caps, and centered above the text.

Secondary headings are enumerated with capital letters followed by a period,   set in italics and title case, left-aligned, unindented, and separated from the text by a line break.

Tertiary headings are enumerated by Arabic numerals followed by a close-parenthesis, set in italics and title case, left-aligned, indented one em, and separated from the text by a colon. There is no line break between the heading and the text. 

Quaternary headings are enumerated by lowercase letters followed by a close-parenthesis, set in italics and sentence case, left-aligned, indented two ems, and separated from the text by a colon. There is also no line break here.

Here is an example of what the various headings should look like in your document:

I. Primary Heading

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Fermentum leo vel orci porta non pulvinar neque laoreet suspendisse.

A. Secondary Heading

                  Odio ut enim blandit volutpat maecenas volutpat blandit aliquam. Amet consectetur adipiscing elit pellentesque habitant morbi tristique senectus et.

         1) Tertiary Heading:  Libero justo laoreet sit amet cursus sit. Enim nec dui nunc mattis enim ut tellus elementum sagittis.

                  a) Quaternary heading:  Nibh ipsum consequat nisl vel pretium lectus. Malesuada proin libero nunc consequat interdum varius.

Special Headings

In addition to the standard headings above, there are a few special cases. References and Acknowledgments are formatted like primary headings, but are not enumerated.

Appendix headings should be arranged under a separate system, though formatted like primary headings; if there is only one appendix, it requires neither a number nor a name, but is simply labelled Appendix. If there are multiple appendices, they should be numbered and titled, though one should note that the numbering system for appendix headings is wholly separate from that of section headings; they start at one, regardless of how many sections were present within the paper. Appendices may be enumerated either with Roman numerals or with capital letters, according to the preference of the author, as long as it is done with consistency. Unlike section headings, the number will come after the word “Appendix”: Appendix A rather than A. Appendix. They should have titles, set on the line below them but still formatted like a section heading.

Here is an example of how you might format the beginning of an appendix:

Regarding the Vermiform Process

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. At augue eget arcu dictum varius.

If at any point you wish to refer back to a previous section within the text of your paper – e.g. “As mentioned in [section]…” – you should capitalize the word “Section” and separate subsections from the primary section numeral with a hyphen. E.g., “Section IV,” “Section II-A,” “Section III-B4c,” etc.

The Note to Practitioners, if you choose to include one, goes below your abstract. The aim of the Note is to, without repeating any of the information from your abstract, explain the practical applications of your work without use of jargon. This is so that engineers working on practical problems, who may not have significant background in your particular field, will be able to understand the application of your work to theirs.

A Note to Practitioners can be more than one paragraph, but is otherwise formatted like the abstract.

Here is an example of what a Note to Practitioners might look like:

                  Note to Practitioners – Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Enim sit amet venenatis urna cursus eget nunc scelerisque. Feugiat vivamus at augue eget arcu dictum. Lorem donec massa sapien faucibus et molestie. Pellentesque nec nam aliquam sem.

                  Vel quam elementum pulvinar etiam non quam lacus suspendisse. Velit scelerisque in dictum non consectetur a. Phasellus vestibulum lorem sed risus ultricies tristique nulla. Gravida neque convallis a cras semper auctor. At elementum eu facilisis sed odio morbi quis commodo.

                  Cursus eget nunc scelerisque viverra mauris in. Fames ac turpis egestas integer eget. Viverra mauris in aliquam sem fringilla ut morbi.

If your paper uses a number of different symbols, variables, and so forth, you may want to avoid having to define them within the body of your paper by providing a list of definitions up front; this is called the Nomenclature section. If you choose to include a Nomenclature section, it goes immediately before the Introduction section.

The heading for the Nomenclature section is formatted like a primary heading with no numeral, and the section itself is formatted generally the same as body text, including the italicization of variables. The main difference is the way in which the text must be aligned: the terms being defined are flush against the left margin, and the definitions are aligned one em-space after the longest defined term.

If you are working in a word processor, the easiest way to do this is often to insert a table into your document with invisible borders below the Nomenclature heading. See the images below for an example. Note that the images have been zoomed in to enlarge the text for clarity purposes.

Example of a nomenclature section

Example of a nomenclature section with the borders of the table used to format the section set to visible

Paper presentations

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Based on feedback from across the organization on the current corporate PowerPoint presentation template, the Experience Design team has revised the template in the hopes of better serving organizational presentation needs.

The goals of the new template are to:

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A number of testers from each IEEE organizational unit were asked to provide feedback on the new template, which has either been incorporated into the final version or into future release planning.

Please begin using this template for your 2017 presentations.

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Refer to the publication Guidelines for Preparing Visuals for PES Presentations for specific information on the preparation of good visuals.

Listed below are the different versions of the PES PowerPoint Template that are available to download. Select the version of the template that is compatible with your system, or select the Zip Archive version to download all of them at once. The Office 97-2003 version is the most compatible version and should open in any recent version of PowerPoint. For related downloads please visit the PES Volunteer Resources  page. Also, you can download the version of the poster template that is compatible with your system and prepare your poster presentation.

• All PowerPoint Template versions in Zip Archive format (.Zip)
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