sample application letter for teachers transfer of school

Applications , Letters , Request Letters

School Transfer Request Letter: Format & Sample Letters

Sometimes it is difficult for an individual whether he or she is a student or teacher to continue their education or teaching at a particular institution and they would need to move to a different school at a different location. They would need to write a school transfer request letter in order to inform about their situation and get the permission for relocation.

When a teacher or a student is writing the school transfer request letter, reading a sample letter can be of great assistance for them, as it would guide on what to include or omit from the letter. With the help of a sample, an individual would be able to follow the professional and relevant format.

Letter Format

The Principal,

XYZ School,

Date: Insert current date here

Subject: Insert Subject Here

Respected Sir/Madam,

With due respect, it is to say that (Insert the reason here). It is, therefore, a humble request to provide me with feedback on this matter so that I can arrange for the relevant documents.

Kindly consider my request. I need to move to the new city by the end of next month (Insert specific date here).

Thanking You,

Yours faithfully, (Name – Signature)

(Signature)

Elementary school transfer request letter

Dear Sir/Madam,

With due respect, it is to say that I, XYZ is a student of school ABC. My family is shifting to a different city due to my father’s new job and thus, I have to attend the LMN Elementary School in City Y. It is a humble request to provide me with feedback on this matter. It would assist me in gathering the required and relevant information for the whole process of transfer to the new elementary school.

Hope you would consider my request and assist me in the matter.

School transfer letter for a student

With due respect, it is to inform you that I, XYZ, is a student at ABC School. I would like to express my intention to move to a different institution in City X.

My father acquired a new job in City X and we are moving in three months. It would be great if you can send me the feedback regarding this matter, as it would assist me in the whole process of transfer to a new school. It is a humble request to send me the feedback as soon as possible.

School transfer letter from one branch to another for students

With due respect, it is to inform you that I, XYZ is a student at ABC School. My family is buying a new house at location Y and therefore, I have to transfer to the branch A of ABC School. Kindly provide me feedback on this matter, as it would assist in the completion and formalization of the process.

Hope you would consider my request. Thank you so much.

Sample application letter for transfer certificate from school

With due respect, it is to say that I, XYZ, with registration number 0000 is a student at ABC School. My father is shifting to city X due to his job and we as a family have to move with him. It is, therefore, a request to provide me the transfer certificate.

I will be highly obliged.

Final Words

School transfer letter for teachers

I, XYZ, am a teacher at ABC School. I had been working at the ABC School as an Elementary teacher for the past five years. I am writing this letter to express my desire to transfer me to LMN School in location Y, due to the following reasons:

-My mother in law has recently shifted back home and no one is there to take care of my baby. The daycare from the current facility is quite far from ABC School.

-Due to daycare being far from school, it is difficult for me to arrive at the right time to school. I have been punctual in the past but it is not working anymore as the distance from daycare is quite a lot.

Kindly consider my request for the transfer as it would be a great decision for my child.

School transfer letter from one branch to another for teachers

I, XYZ, am a teacher at ABC School Branch B. I am getting married on Sept 21, 2018, and my husband resides at location Y. The nearest branch of ABC School is Branch X. I am writing this letter to express my desire to transfer to Branch X. It had been an amazing experience to work as an elementary teacher at this branch for three years.

Kindly consider my request for the transfer as it would be of great assistance for my married life.

Transfer request letter for teachers due to spouse relocation

I, XYZ, am a teacher at ABC School. My husband is moving to City X and I have planned to move with him to the new location. It is a request to provide me with feedback on this matter, as it would assist me in the completion of the transfer process.

I request you to transfer me to branch B of ABC School in City X. It would be a great opportunity for my career.

Looking for your approval,

Reading samples can help a person to write the professional school transfer request letter and find the right formats.

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Sample Request Letter for Teacher Transfer from One Station to Another

The following situations should be given priority when teachers are seeking transfer to another station which is in need of additional teachers:

a. When the teacher is declared excess by the SH and/or his/her expertise/area of specialization is needed in another school / district / division;

b. The teacher has served for more than five years outside his/her home barangay/municipality;

c. The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher’s Voter’s ID;

d. The teacher is joining his/her husband/wife in the same school (RA No. 4670);

e. She is a nursing mother (PD No. 603, Child and Youth Welfare Code);

f. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or

g. He/She is in poor health condition, as evidenced by pertinent medical records to that effect.

Continue Reading: Updated DepEd Guidelines on the Transfer of Teachers from One Station to Another

You may include the following:

• Last Name, First Name & Middle Name
• Residential Address
• Contact Number
• Email Address
• Date of Original Appointment
• Present Station
• No. of Years in the Present Station
• Level (Elementary or Secondary)
• If Secondary (Kindly specify your major area)
• Performance Rating for the Past 3 Years
• 3 Preferred Schools to Transfer
• Reason for Transfer

Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO Schools Supervisor Mahayag North District Mahayag, Zamboanga del Sur

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I and currently teaching at Upper Manguiles and Pilas Elementary School heartily applying for transfer of teaching station either Panagaan or Kaangayan Elementary School for the following reasons to wit:

• That I am teaching in my present station for three (3) year with utmost dedication and much achievement;
• That I am a bonafide resident of Panagaan, Mahayag Zamboanga del Sur and I am pretty sure that I can extend many services even beyond official hours for the benefits of the children and safer travel in going home;
• That it is my great opportunity because my present station is far from my residence hence time and travel expenses could be of great help for the education of my children.
• Being a mother, I have my children that need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor from your very good office.

Sincerely yours,

DEPEDTAYO Teacher I

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15 thoughts on “Sample Request Letter for Teacher Transfer from One Station to Another”

How about the guidelines of transfer of teacher from Region to another region like from Region 12 to Region 9.What is the appropriate process?ty

Good day, I would like to ask the guidelines for tranfer from one region to another like from Region VI to Region II..? How will I process that kind of tranfer.. thank you..

how about the guidelines for transfer from NCR to region V? Thank u so much.

I would like to ask the guidelines for transfer from NCR to region, like region V ?

pano po iprocess ang inter regional transfer? salamat po.

Hello po. My concern is regarding the transfer of junior HS teachers to their original plantilla and it is strictly imposed by our superintendent. Do we have any fight against this considering that we already applied for a transfer from previous admin and was granted under localization and being as a nursing mother?

I would to ask guidelines for transfer from NCR to Region VI.

I would like to ask guidelines for transfer from region IX to Region XI? how will I process that kind of transfer?

How about to tranfer from one region to another? What is the process? Thanks

I would like to ask the guidelines for transfer from Cavite to region, like region 2 ?

Paano po pag nag process po ako ng erf tapos approved n po hinihintay ko nalang po Yung appointment, Hindi konoo ba pwedeng I carry Yung yu erf sa pag transfer po?

Good day…let me know the guidelines for transfer from one region to another. Thank you for your response.

Same issue po.. Guidelines po for transfer from one region to another? Thank you for your response.

Guidelines po ng transfer of school head or principal from station to another station. Thank you so much.

Guidelines po ng transfer of school head or principal from present station to another station. Thank you so much.

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• Teacher Job Transfer Request Letter

These templates provide a guide for writing teacher job transfer request letters for various reasons. Job transfers can occur due to personal, professional, or family reasons, and it is essential to write a request letter that clearly communicates the reason for the transfer and the expected benefits. A well-written transfer request letter can help a teacher secure a new position and continue their career in a new environment. These templates can serve as a starting point for teachers who need to write a transfer request letter and want to ensure that it is clear, professional, and effective.

Template 1: Teacher Job Transfer Request Letter for Personal Reasons

[Your Name] [Current School Address] [Current School Name] [Current School City and State] [Current School ZIP Code] [Date]

[Principal's Name] [New School Name] [New School Address] [New School City and State] [New School ZIP Code]

Dear [Principal’s Name],

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. This request is due to personal reasons, including [List Personal Reasons].

I have thoroughly enjoyed my time at [Current School Name], but I believe that this transfer will allow me to better address the needs of my family and provide me with the necessary work-life balance.

I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name]. I am eager to meet with you and discuss any opportunities available for me at [New School Name].

Thank you for considering my request.

[Your Name]

Template 2: Teacher Job Transfer Request Letter for Professional Development

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my desire for professional development and growth, and I believe that [New School Name] will provide me with the necessary opportunities to achieve my career goals.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to expand my skills and experience in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

I am eager to meet with you and discuss any opportunities available for me at [New School Name]. Thank you for considering my request.

Template 3: Teacher Job Transfer Request Letter for Health Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to health reasons, and I believe that the transfer will allow me to better manage my health and continue providing quality education.

I have thoroughly enjoyed my time at [Current School Name], but I believe that the change in environment at [New School Name] will be beneficial to my health. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 4: Teacher Job Transfer Request Letter for Relocation

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my recent relocation to [New City and State], and I believe that [New School Name] will provide me with a better opportunity to continue my career as an educator in the area.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to continue my work in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 5: Teacher Job Transfer Request Letter for Family Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to family reasons, including [List Family Reasons], and I believe that this transfer will enable me to better support my family's needs.

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Letter Templates , Request Letter

14 Free School Transfer Request Letter Templates

Perhaps your dream has always been to work extremely hard and reach the zenith of academics. However, everyone around you appears to have preferences that oppose yours in this sphere. There are many other reasons that can encourage you to transfer to a different school. Writing a transfer letter can help achieve this objective.

A school transfer request letter refers to a formal notice that informs the top management of your current learning institution that you are planning to move to another school.

Every year, a good number of students from across the world transfer to different schools. However, some students are motivated by superfluous reasons to seek a transfer, only to discover that they made mistakes in doing so. However, a majority of the students who relocate to different schools have genuine reasons.

You can also request for transfer because of financial challenges. Perhaps you cannot afford to continue with your studies at the current learning institution. In some cases, obligations to family members may take precedence, thus forcing you to move to a different school. Your current school may not be challenging enough. You have probably earned grades that can enable you secure admission into a superior institution.

Do you Need a School Transfer Request Letter?

A transfer letter helps you get clearance from the current school. When granted, it provides proof that you had genuine reasons for seeking transfer. It also proves that you have nothing to hide. Typically, it is addressed to the head of that school (usually the principal). On receiving the letter, the principal will most probably carry out due diligence to ensure that there isn’t any pending or upcoming disciplinary or another case against you that could be a motivation for seeking transfer.

A school transfer request letter addressed by the principal is a testament that you have been a student at that school, and not someone who dropped out of school at some point.

The letter showcases when you joined that school and general performance in the duration of your study. It also contains information about your character traits. The principal would want to indicate your level of hard work, discipline, and commitment (or lack thereof).

Writing a Transfer Request Letter

You must properly address the letter by commencing with a good introduction. You have to reveal any academic and non-academic achievements.

Additionally, you must explain what you have been studying.

The following few basic components are what your school transfer letter should ideally be based on;

Introduction

Briefly introduce yourself so that the school administration may have a clear understanding of who you are. Remember to include any student ID number assigned to you during your time at the school along with your name and other such information.

Achievements

Provide an account of what you have achieved academically so far.

Besides your GPA, mention any awards won over the years. Offer details of activities that you took part in and the outcome of these activities i.e the awards and how they bettered you.

The reason for your request to transfer

Perhaps you cannot afford the college fees anymore, or you have secured admission into a more prestigious school. Give explanations as to why you need to move elsewhere.

Gratitude to the intended recipient

Say how grateful you are for all the time spent in that school, and that you will appreciate it if the request for transfer will be granted.

School Transfer Request Letter Samples

Following are a few samples for better understanding:

School transfer request letter sample from a student

Anthony Martial

1244 Mountain Top Road

Connecticut 80173

June 5, 2019

Prof. Peter Kenneth

Dean, School of Business & Economics

Catholic University of America

671 West Road

Northland, Connecticut, 80142

REF: Transfer Request Letter

Dear Prof. Peter Kenneth,

I am writing this letter to let you know about my intention to discontinue my studies at the Catholic University of America. I lost interest in commerce since my junior year, and have since developed a keen interest in law. This is despite the fact that I have maintained a high GPA since the commencement of my studies.

Sadly, I lost interest in what I have been studying (Bachelor of Commerce degree), and all its prospects. I am convinced that it would be wise to transfer to a course of study that I care about, and to a different college.

Therefore, I am respectfully requesting for issuance of a transfer letter from your office. I have already secured admission to Cornell University, where I am expected to hand in my testimonials together with a formal transfer letter.

I’ll appreciate any help that you will extend my way.

School transfer request letter sample from a parent

Griffin Teddy

St. Mark’s Elementary School, New York City

47 W 13th Street, New York

NY 10011, United States of America

Subject: School Transfer Request

My daughter- Elsa Georges – is a student in grade 7 at your school. Last month, my wife and I set up a new business in San Francisco, and we are in the process of relocating to the city.

Elsa would have loved to continue with her studies in your school, but it would be impossible for her to commute to and from San Francisco daily. For this reason, I’d like to humbly request that she be transferred from St. Mark’s Elementary School, NYC, to Sunshine Adventist School, California.

We pray and hope that our request will be granted.

Mark Georges

School transfer request letter from the principal

Transfer Letter

Name: Gloria Harold

Nationality: Venezuelan

Date of birth: 9th December 2008

Class admitted: Grade 1 in the year 2014

Current grade: Grade 6 in the year 2020

Last day of attendance: December 22, 2020

Results at the tail end of last year: Gloria has passed with an overall A grade. She has scored straight as in most of the subjects.

Additional comments: The parents of Gloria have requested that she be transferred from this institution to a school of her choice. Apparently, her parents have been transferred to New York City on work-related assignments, and they can’t possibly leave her behind.

Gloria has been in this school since the year 2014. Over the years, she has been very hardworking, disciplined, and focused. As a matter of fact, she has been one of our top students ever since she joined us.

It’s unfortunate that we have to let her go. We hope that Gloria will settle down well in her new school and that she will continue with the same spirit of hard work, commitment, discipline, and focus.

Principal- St. Mary’s School Elementary School, Boston

Free Templates

Transferring from one school to another can be daunting. However, the process can be flawless if you seek help from the right people. Once you realize the need to move to another learning institution, begin checking out other schools. The strength of your application will be primarily determined by how early you commence the process. Don’t wait until it’s too late. Start now by using our professionally crafted templates:

Effective Tips to Consider

Remembering the following guidelines will prove to help with your case;

• Honesty: There is no need to give fake reasons. Even if you have secured admission into a more prestigious school, be honest about it.
• Correct format : It is important to make use of the correct format given that it’s an official document. The school transfer request letter must be made up of heading, your name and address, name and address of the intended recipient, subject, a few paragraphs, and closing remarks as well.
• Brevity : There is no need to write a 10- paged school transfer request letter. Simply express your intention in two or three paragraphs.
• Proofread : The school transfer request letter should not contain silly mistakes regarding grammar and sentence structure. Even if you intend to leave, don’t create the impression that you are careless or dumb.
• Formal language : The school transfer request letter is meant for official use, so you must make use of formal language . In most cases, such letters end up in the hands of school principals, and they would naturally want to be addressed in a formal manner.

Frequently Asked Questions

Who is responsible for writing the school transfer request letter.

The document is usually drafted by the student if he/she is old enough. If the student is still too young, the responsibility of communicating a request for transfer falls on the parents/ guardians.

Can I send a hand-written request letter for school transfer?

A request letter for school transfer written by hand is generally acceptable. However, it’s advisable to have it typed because of many reasons. Firstly, you may have poor handwriting, and it would be unfair to force the intended recipient to go through the bad handwriting. Secondly, a typed letter is more durable and clearer than a hand-written version.

When should I send the letter?

Ideally, the request letter for school transfer should be drafted and dispatched soon after the decision to transfer has been made. It shouldn’t be sent too late because you will expect feedback, and there may be unexpected delays. The general rule of thumb is to send it within the shortest possible time.

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