sample application letter for teachers transfer of school

Sample Request Letter for Teacher Transfer from One Station to Another

The following situations should be given priority when teachers are seeking transfer to another station which is in need of additional teachers:

a. When the teacher is declared excess by the SH and/or his/her expertise/area of specialization is needed in another school / district / division;

b. The teacher has served for more than five years outside his/her home barangay/municipality;

c. The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher’s Voter’s ID;

d. The teacher is joining his/her husband/wife in the same school (RA No. 4670);

e. She is a nursing mother (PD No. 603, Child and Youth Welfare Code);

f. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or

g. He/She is in poor health condition, as evidenced by pertinent medical records to that effect.

Continue Reading: Updated DepEd Guidelines on the Transfer of Teachers from One Station to Another

You may include the following:

• Last Name, First Name & Middle Name
• Residential Address
• Contact Number
• Email Address
• Date of Original Appointment
• Present Station
• No. of Years in the Present Station
• Level (Elementary or Secondary)
• If Secondary (Kindly specify your major area)
• Performance Rating for the Past 3 Years
• 3 Preferred Schools to Transfer
• Reason for Transfer

Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO Schools Supervisor Mahayag North District Mahayag, Zamboanga del Sur

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I and currently teaching at Upper Manguiles and Pilas Elementary School heartily applying for transfer of teaching station either Panagaan or Kaangayan Elementary School for the following reasons to wit:

• That I am teaching in my present station for three (3) year with utmost dedication and much achievement;
• That I am a bonafide resident of Panagaan, Mahayag Zamboanga del Sur and I am pretty sure that I can extend many services even beyond official hours for the benefits of the children and safer travel in going home;
• That it is my great opportunity because my present station is far from my residence hence time and travel expenses could be of great help for the education of my children.
• Being a mother, I have my children that need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor from your very good office.

Sincerely yours,

DEPEDTAYO Teacher I

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15 thoughts on “Sample Request Letter for Teacher Transfer from One Station to Another”

How about the guidelines of transfer of teacher from Region to another region like from Region 12 to Region 9.What is the appropriate process?ty

Good day, I would like to ask the guidelines for tranfer from one region to another like from Region VI to Region II..? How will I process that kind of tranfer.. thank you..

how about the guidelines for transfer from NCR to region V? Thank u so much.

I would like to ask the guidelines for transfer from NCR to region, like region V ?

pano po iprocess ang inter regional transfer? salamat po.

Hello po. My concern is regarding the transfer of junior HS teachers to their original plantilla and it is strictly imposed by our superintendent. Do we have any fight against this considering that we already applied for a transfer from previous admin and was granted under localization and being as a nursing mother?

I would to ask guidelines for transfer from NCR to Region VI.

I would like to ask guidelines for transfer from region IX to Region XI? how will I process that kind of transfer?

How about to tranfer from one region to another? What is the process? Thanks

I would like to ask the guidelines for transfer from Cavite to region, like region 2 ?

Paano po pag nag process po ako ng erf tapos approved n po hinihintay ko nalang po Yung appointment, Hindi konoo ba pwedeng I carry Yung yu erf sa pag transfer po?

Good day…let me know the guidelines for transfer from one region to another. Thank you for your response.

Same issue po.. Guidelines po for transfer from one region to another? Thank you for your response.

Guidelines po ng transfer of school head or principal from station to another station. Thank you so much.

Guidelines po ng transfer of school head or principal from present station to another station. Thank you so much.

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Teacher transfers: finding the right fit

Teachers are not interchangeable parts in a school district. That's why principals need to have the final say about the district's decision to transfer a teacher into their school. Principals and other school leaders are best positioned to know if a certain teacher will be a good fit for their school and their community, and they have a significant interest in making sure that any teacher who comes into their building is successful. In this District Trendline , we examine how decisions about teacher transfers are made in the largest school districts across the country .

What happens when a teacher chooses to be transferred?

Most teacher transfers within a district happen when a teacher requests to change schools. For these voluntary teacher transfers, most of the 123 large school districts in our sample give their principals a say in the transfer decision. 

In the 75 large districts that put principals in charge of selecting which voluntary transfer applicants to hire, four districts— Clayton County Public Schools (GA) , DeKalb County School District (GA) , Desoto County School District (MS) , and School District of Lee County (FL) —give the central office final approval authority over the decision. Three additional districts— Anne Arundel County Public Schools (MD) , Clark County School District (NV) , and San Diego Unified School District —give their school principals (or selection committees) a say until a certain point in the school year. Voluntary transfers that happen after the deadline in those three districts are forced placed by the central office.

For the 27 large districts that give principals or school selection committees some input, it typically means one of two things. First, it might really mean that the district's central office is the final arbiter, but they are required to consult with school principals or committees. Second, it might mean that the central office assigns transfers to a particular school, but principals or committees have ultimate approval authority.

Only seven of the largest districts still explicitly place voluntary transfers in schools without a requirement that they even consult with school leaders: Cumberland County Schools (NC) , Long Beach Unified School District (CA) , Manchester School District (NH) , Milwaukee Public Schools , Oklahoma City Public Schools , Portland Public Schools (ME) , and Santa Ana Unified School District (CA) .

What happens in cases of involuntary transfers?

In the case of involuntary transfers, school principal or selection committee input is much less common; only 20 of the largest districts have mutual consent policies that ensure both the teacher and principal agree on a placement.

Involuntary transfers, sometimes called excessing, usually happen when there is a change in student enrollment, school budget, or school programming, reducing the need for the number of teachers in a particular building. While 47 of the largest districts do not address the process for placing involuntary transfers (which may mean that principals do not have the authority to reject a transfer), more than 60 percent of districts with a stated policy give the central office full authority.

In nine of the large districts, while the central office does place involuntary transfers, the school leaders have some input. In Brevard Public Schools (FL) , for example, the principal may refuse any involuntary transfer candidate whose rating was less than effective.

Sometimes with involuntary transfers, ineffective teachers are moved out of a school only to be forced placed in another school in the district by the central office. This "dance of the lemons," as it has been called, can be ended by the adoption of mutual consent policies—but such policies are not without new challenges 

Mutual consent: the way forward

A mutual consent policy relies on the consent of both teacher and principal for a transfer decision, rather than having the central office decide the transfer. In order to hold principals accountable for the outcomes of their school, some degree of freedom in how they constitute their faculty appears appropriate. Surveys also show support for mutual consent among teachers, and have found higher levels of job satisfaction reported by teachers who were given more say in their placement.

Mutual consent policies are not without their challenges. If a school district no longer force places teachers, there will be teachers that cannot find a position. This circumstance can lead to districts spending money on teachers who are not in the classroom , or the new challenge of how to deal with dismissal of these teachers. For more districts to adopt mutual consent will require change at both the state and local levels.

Ongoing efforts have been successful in overcoming some of these challenges of mutual consent. A state law in Colorado allows teachers to be put on unpaid leave if they cannot find a placement through mutual consent, though not all districts take advantage of the option. However, Colorado is the only state in the nation with such an explicit policy. Oddly, the state legislature in Illinois allows Chicago Public Schools to put unplaced teachers on unpaid leave, but Chicago is the only district in the state with permission to do so. Other districts with mutual consent policies require unplaced teachers to work as substitute teachers, also a costly decision by a district, as a salaried teacher earns so much more than a substitute teacher. In Oakland Unified School District , involuntarily transferred teachers who can't find a teaching position are offered instructional support roles.

Still, the popularity of mutual consent policies continues to grow . Over this past summer, the school board of Los Angeles Unified School District announced the intention to essentially create a mutual consent policy for the lowest performing 50 schools in the district.

To further explore this and dozens of other teacher policies in the largest school districts across the country, check out the Teacher Contract Database .

To get the NCTQ District Trendline delivered to your inbox each month, subscribe here .

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School Transfer Application

Whether you have completed your SSC, you are moving to a new place with your family or your parents are in a government job, you will always require a school transfer application, commonly called a TC.

What is TC and how can we Apply for it?

A TC is a school transfer certificate provided by the current school in which the child is studying and is needed for the child’s transfer to another school or college. Without a TC, the other school or college won’t allow the students to take admission. Along with other documents, TC is a compulsory certificate that has to be submitted during admission procedures.

A TC is issued by the head authority of the college or school where the student resides. It is given either on completion of studies or the course. TC can also be issued if requested for some cases, like moving to a new city, changing schools for some reason, etc. A parent of the student or a student can write a letter requesting a TC to the head authority of the institution.

Format of School Transfer Application

The format of a TC is the same as that of a formal letter. TC letters should include the necessary information like date, transfer reason, admission certificate of the new school or college, etc. Check the format given below to get an idea.

Parent/student name

The Headmaster/Principal

School/college name

School/college address

Sub-Requesting for TC

Greetings or salutations, e.g., Respected/Dear Sir/Ma’am

The main body of the letter. I am requesting a TC. The reason why the student is leaving the school/college. Mention the last date of the student at that school/college. Attach all the necessary proof with the letter.

Express gratitude towards the employer.

Yours faithfully/truly/sincerely

(Signature)

Your name is in block letters.

Contact number

Attachments-

A Sample of a School Transfer Application

A school transfer application should be written formally. The letter should be short and contain only the necessary information. The tone of the letter should be polite as you are requesting. Have a look at the sample letters below to get a better understanding of the same.

Sample Letter 1: Request for Transfer Certificate.

Rajkumar Yadav

Ishwar Road

Nagpur-675611

Date-August 7, 2022

The Principal,

Bharat Mahan Government School.

Nagpur-675622

Sub: Requesting a transfer certificate.

Respected Sir,

I am Rajkumar Yadav, the father of Tejas Yadav, a sixth-grade student at your school. With due respect, I would like to request that you issue a transfer certificate for my son as we have admitted him to a private school.

Our financial condition is now much more stable and I would like to admit my son to a private school for better opportunities. My son’s last day at your school will be August 17th.

I hope you will issue the transfer certificate as soon as possible.

Thank you in advance.

Yours truly,

RAJKUMAR YADAV

Contact number: 0000000000

Admission letter to a new school

Admission letter for the current school

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Sample Letter 2 – Request for TC to Change Schools

Jigar Verma

12-A, Perl Society

Nashik-123456

Date-September 29, 2022

The Headmaster

St. Sebastian High School

Sub: Requesting a transfer certificate to change schools

Respected Ma’am,

I am Jigar Verma, father of Sudhir Verma, who studies at your school in class 9th C. I would like to inform you that I am a police officer and I have been transferred to Delhi.

With due request, I would like you to issue my son a transfer certificate so that he can continue his studies at Holy Cross School in Delhi. We are moving to Delhi next week and August 2nd will be the last day of my son’s attending your prestigious school.

I would beg you to please issue my son’s transfer certificate as soon as possible.

Thank you in anticipation.

Yours sincerely,

JIGAR VERMA

Contact-000000000

Admission letter from Holy Cross School

Admission letter from St. Sebastian High School

Sample Letter 3 –  Request for TC for Change of College

Sandesh Mishra

Ganesh Appartments

Pune – 451634

Date: April 1, 2022

Sathe International College

Pune – 451666

Sub: Request for a transfer certificate for a change of college

I am Sandesh Mishra, a student at your respectable college. I have completed my HSC at your institution, and now I would like to go further with the science stream. This decision has been made by me and my family members. As our college does have only arts and commerce streams, I will have to change colleges.

With due respect, I request that you please issue me a transfer certificate so that I can be admitted to another college. I have attached the required documents with the letter.

I would be highly obliged if you issued me a transfer certificate as soon as possible.

SANDESH MISHRA

Admission letter by a science college

Admission letter from Sathe International College

Frequently Asked Questions on the School Transfer Application

Question 1. Who can write a school transfer application?

Answer. Transfer certificates can be requested by parents or students themselves from the schools or college’s highest authority. Usually, in school, parents should write a letter.

Question 2. What is the difference between LC and TC?

Answer. LC is the leaving certificate, and TC is the transfer certificate. As a matter of fact, they are both the same. Schools or colleges either give a TC or an LC. There is no difference between the two.

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Transfer Letter Template for School – Format, Sample & Example

Transfer letter for School: School life is supposed to be the best time of your life. Countless memories, educational attainment, tours and exhibitions, and examinations form a crucial part of your school life. However, due to many circumstances, there may come a time during your journey of the school where you might have to transfer your location and it also includes your school. Leaving your school in the middle of the year means that you will be transferring and continuing your session in some other school, which is not an easy process. Getting your school transferred requires many certificates, clearances, and process to be followed. So, getting a school transfer certificate is the best way to officially get your transfer process completed smoothly.

But, the most important aspect is to get a formal and properly formed school transfer letter for yourself that will help you in the future process. The letter needs to be passed by a student who wishes to get transferred from one school to another due to any particular reason. You can also look out for templates that will help you in knowing the details and points that are essential for writing a transfer letter certificate.

School Transfer Letter Format

From, Name of the sender Address Contact details

Date – DD/MM/YYYY

To, Name of the receiver Address Contact details

Respected ————,

I ———- (mention your name) resident of ———— (mention location) studying at ————– (mention school name) in the class —————- (mention batch and class) with the admission number —————- would request you to issue a transfer certificate. The reason for taking the transfer is ——————————- (mention the complete reason), so it is of utmost importance that I get my transfer process completed. I would like to express my gratitude and thanks in advance to you and your organization for cooperation and understanding.

Thanking you,

Yours faithfully, (Father’s Name) Student Name: Class: Roll Number: Admission Number:

Sample Transfer Letter for School

To, The Principal Steve Thomson Public School P.O. Box 360 4407 Et Rd. Santa Monica FL 30309

Subject: Letter of School Transfer

Dear --------,

I Hilda Haynes student of Steve Thomson Public School studying in IX Class located at Et Rd. Santa Monica FL would like to apply for a certificate of the transfer due to --------------------- (mention the reason). I have learned a lot in this school and also made many friends that I would like to take along with me wherever I go. So, this decision of transfer has come suddenly and might be a little difficult for all of us, but I have no other option with me. So, I would really appreciate if you would consider my request for giving me a transfer certificate from school and enable me to complete all the formalities and process smoothly.

Yours Faithfully, Hilda Haynes Student ID: 789546

Sample Application Letter for Transfer of School for Teachers

Date: 07-08-2005

To, Adria Russell The Principal Michelle Public School 414-7533 Non-Rd. Miami Beach North Dakota 58563 (516) 745-4496

Subject: School Teacher Transfer Letter

I Lillith Daniel working as a Biology Teacher with your Michelle Public School. I have been serving your school since ------------- (mention the complete date) and would like to thank the school for the opportunities that have been provided to me during my tenure here. Through this letter, I would like to inform you that I would like to request for my transfer from the school due to --------------- (explain the reason in detail). Kindly, consider my application of transfer and would like to thank you in advance for your support and cooperation.

Thanking You

Yours truly, Lillith Daniel 935-1670 Neque. St. Centennial Delaware 48432 (387) 142-9434

Elementary School Transfer Request Letter

St. Thomas Modern Public Academy Joan Romero 666-4366 Lacinia Avenue Idaho Falls Ohio 19253 (248) 675-4007

Subject: ---------

This letter is on behalf of my son/daughter Keefe Sellers is studying in 4th standard at your school. I would like to request for transfer of my child due to ------------- (mention the reason). We are now relocating to ------------------ (mention the name of the city) and thus, my child will not be able to continue in your school. So, I would request you to grant permission for the same and provide us with the transfer certificate for my child.

Yours sincerely, Signature John Sellers Date: 01-12-2000

Application for Transfer of Teachers

Date: 11-11-2011

Noelle Adams Teacher HOD Alexander Institute of Colorado 6351 Fringilla Avenue Gardena Colorado 37547 (559) 104-5475

Subject: Transfer of Teachers

Respected Sir,

I Rahim Henderson, working as a ----------- (mention designation) with your school branch ------------ (mention the branch name) would like to inform that I would need a transfer certificate due to ------------ (mention the reason). I will need the letter latest by --------- (mention the date) as --------------- (mention the reason) and would have to join the new place on ------------- (mention the date). So, I would request you to give me my transfer certificate at the earliest and the NOC will also be issued immediately for your approval. I would also like to thank you in advance for your support and cooperation. I will be awaiting your response on the same.

Your Sincerely, (Your Signature) Rahim Henderson 5037 Diam Rd. Daly City Ohio 90255 [email protected]

Application letter for transfer of school

To The Principal, XYZ School, 5543 Aliquet St. Fort Dodge GA 20783 (717) 450-4729

Subject: (****************)

My son Joan Romero is presently studying in your school in class 3rd would like to apply for a certificate of the transfer due to ---------------------- (mention the reason in detail). So, we would request you to proceed with the transfer certificate formalities, so we can complete the formalities at the new location and school. This is happening suddenly and we would have to move to this new place because of this unavoidable reason. Kindly, proceed with the transfer certificate process soon and also clear all the pending dues, so that we can start the admission formalities with the new school.

Date – 14-05-2014

Yours sincerely, (Your Signature) Colby Bernard Ap #285-7193 Ullamcorper Avenue Amesbury HI 93373 (302) 259-2375

Student Transfer Letter To Another School

Date: 25-12-2001

The Principle, Leilani Boyer St. James School of Bernardino, 557-6308 Lacinia Road San Bernardino ND 09289 (570) 873-7090

Subject: Transfer letter to another school.

Respected --------------,

I Davis Patrick student of St. James School of Bernardino studying in 8th class would request you to process a transfer certificate letter due to -------------- (mention the reason). As it is understandable that the reason is unavoidable and we would have to transfer as soon as possible, so would request you to please process the transfer request at the earliest. I would like to thank you in advance for your support and cooperation.

Your Faithfully, Davis Patrick Class 8th I.D./Registration no. 65456

Transfer Letter Template For School in PDF and Word (doc.) Format:

School Transfer Letter Template in PDF Format

• PDF Template 1
• PDF Template 2
• PDF Template 3
• PDF Template 4

School Transfer Letter Template in Word [.Docs] Format

• Word Template 1
• Word Template 2
• Word Template 3
• Word Template 4

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• Application For Transfer From One School To Another

Applying for a school transfer is a significant decision, often prompted by various personal and academic factors. Whether you're seeking a transfer due to a desire for enhanced educational opportunities, a family relocation, participation in specialized programs, or concerns about your safety and well-being, a well-crafted transfer application is your key to making a successful transition.To assist you in this process, we have prepared four distinct templates tailored to common reasons for requesting a school transfer. These templates aim to provide you with a foundation for your application, helping you convey your intentions, reasons, and aspirations effectively. Remember to personalize each template with your specific details and experiences, ensuring they align with your unique circumstances.Choosing the right school for your educational journey is a crucial decision, and we wish you the best of luck in your pursuit of academic excellence and personal growth.

Template General School Transfer Application

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Principal's Name] [Current School Name] [School Address] [City, State, ZIP Code]

Dear Principal [Principal's Last Name],

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name]. After careful consideration and discussion with my family, I believe that transferring to [Desired School Name] is in the best interest of my academic and personal growth.

I have thoroughly researched [Desired School Name] and am impressed by its academic programs, extracurricular activities, and the overall learning environment. I believe that attending [Desired School Name] will provide me with new opportunities to excel academically and develop my talents and interests further.

I have attached my academic transcripts and any other required documents to support my transfer request. My academic record at [Current School Name] reflects my commitment to my studies, and I am confident that I will continue to maintain high academic standards at [Desired School Name].

I understand that transferring between schools requires careful planning and consideration of class availability. I am open to working with the administration at [Current School Name] and [Desired School Name] to ensure a smooth transition if my transfer request is approved.

I would appreciate the opportunity to meet with you to discuss my transfer in more detail and to address any questions or concerns you may have. Please let me know a convenient time for such a meeting.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name] and contributing positively to the school community. I understand the importance of this decision and will do my best to make a seamless transition.

[Your Name]

Template Transfer Request Due to Family Relocation

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name]. Due to my family's recent relocation to [New Location], it has become necessary for me to change schools in the upcoming academic year.

I have thoroughly researched [Desired School Name] and believe it is the best choice for me given my new location. I am impressed by its academic programs, extracurricular activities, and the welcoming atmosphere. I am confident that attending [Desired School Name] will provide me with the stability I need during this transition period.

I have attached my academic transcripts and any other required documents to support my transfer request. My academic record at [Current School Name] demonstrates my commitment to my studies, and I am determined to continue performing at a high level at [Desired School Name].

I understand that transferring between schools requires careful planning and coordination. I am open to working closely with the administration at both [Current School Name] and [Desired School Name] to ensure a smooth transition for me.

I kindly request an opportunity to meet with you to discuss my transfer in more detail and to address any questions or concerns you may have. Your guidance during this transition process would be greatly appreciated.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name] and contributing positively to the school community as I have done at [Current School Name].

Template Transfer Request Due to Specialized Program

I hope this letter finds you well. I am writing to request a transfer from [Current School Name] to [Desired School Name] to participate in a specialized program that is not available at my current school.

I have a deep passion for [Specify Program, e.g., Advanced Science] and believe that pursuing this interest at [Desired School Name] will provide me with the educational enrichment and opportunities I am seeking. After careful research and consideration, I am convinced that [Desired School Name] is the ideal place for me to grow academically and personally.

I have attached my academic records and any other required documents to support my transfer request. My dedication to my studies at [Current School Name] is evident in my academic achievements, and I am committed to maintaining the same level of excellence at [Desired School Name].

I understand the challenges associated with transferring schools and am prepared to work closely with the administration at both [Current School Name] and [Desired School Name] to ensure a seamless transition. I am eager to adapt to the new environment and contribute positively to the school community.

I kindly request the opportunity to discuss my transfer request with you in person. Your insights and guidance during this process would be invaluable to me.

Thank you for considering my transfer request. I am excited about the potential opportunity to attend [Desired School Name] and engage fully in the specialized program it offers.

Template Transfer Request Due to Safety Concerns

I hope this letter finds you well. I am writing to formally request a transfer from [Current School Name] to [Desired School Name] due to concerns for my safety and well-being at my current school.

Over the past [mention duration], I have faced recurring issues, including [briefly describe safety concerns, e.g., bullying, harassment, or inadequate security measures] at [Current School Name]. These issues have had a significant impact on my academic performance and emotional well-being. After careful consideration and discussions with my family, we believe that transferring to [Desired School Name] is essential to ensure my safety and provide me with a more conducive learning environment.

I have attached supporting documentation, including incident reports and any other required materials, to substantiate my transfer request. My academic record at [Current School Name] reflects my dedication to my studies, and I am determined to maintain high academic standards at [Desired School Name].

I understand that transferring schools requires a thoughtful and coordinated effort. I am willing to cooperate with the administration at both [Current School Name] and [Desired School Name] to facilitate a smooth transition.

I kindly request the opportunity to meet with you to discuss my transfer request in more detail. Your guidance and support during this process would be greatly appreciated.

Thank you for considering my transfer request. I look forward to the possibility of attending [Desired School Name], where I hope to thrive academically and feel safe and secure.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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23+ School Transfer letter | Sample and Format

Are you thinking of quitting the current school to join another? Do you know what you need to get officially transferred? Whenever students plan to move out of the current school to join any other institution, they require an official notice of authenticity and approval from the school. Such official document provided by the school authority is known as a Transfer certificate which is provided upon being requested by a School Transfer Letter .

The school authority issues the letter of transfer with the consent of the principal of the respected school. The student may ask the principal to issue the certificate after specifying the root cause for applying for transfer certificate. The reason can be anything; if the student does not wish to continue in the school, the principal must issue the certificate after hearing a valid reason from the students or his/her family.

This content is focused on the subject matter of the “School Transfer Certificate” and how to write a  School Transfer letter. Here we will be discussing the standard format of a school transfer letter and what are the important things we should follow while crafting a transfer letter. Let’s start with the fundamentals of the topic, and then we will move towards the format and the templates.

Table of Contents

What is a School Transfer Letter application?

When a student wants to transfer his school due to an unavoidable circumstance, he writes the school transfer letter application to the school he’s currently enrolled in. After being thoroughly verified the situation and reason mentioned in the letter, the school authority decides whether a transfer certificate should be issued or not.

Unless there is a significant discrepancy, the school transfer letter application is being accepted most of the cases. Here are some of the important points to keep in my while crafting a school transfer letter.

Things to consider while writing a school transfer letter

• Mention your name and the admission number for quick reference.
• Tentative date by when the certificate should be issued.
• Make it clear the reason for asking the transfer certificate.
• Communication number apart from the general address in case the school authority needs to reach you.
• Close the later with gratitude

Standard School Transfer Letter Format

Formal letter of  school transfer certificate.

School Transfer Letter to The Principal

A student may write a School Transfer Letter to The Principal when he needs to change the school and take admission to another. As mentioned above, there are different circumstances when a student must apply for a transfer and write the School transfer letter to the Principal or the school authority.

Sample School Transfer Letter in Word

Free School Transfer Letter Erxample

 Request Letter for School Transfer

School Transfer Letter for Student

School Transfer Request Letter Sample

School Branch Transfer Request Letter

A student may apply for a school branch transfer if his family is relocating to another place where the school has a different branch.

Commuting to a school which is far from home can be exhausting for students and waste a lot of time travelling. It is better to enrol in a school branch which is near to the house.

What is a School Transfer Certificate?

A school transfer certificate is a documented letter issued by the school authority or the principal approving the “release” of a student from the current school after being the school transfer letter application received by the school authority. It is a form of a letter and certificate provided while moving out of the institution. Without the certificate, a student would not be able to get admission in any other academic institution.

Thus, it is considered to be an important document for a student. The school must be responsible for drafting a good certificate template for filling in the details. It must be professional and have a good outlook as the same document will be presented to other schools by the transferred students.

When is a school transfer certificate issued?

• The time when a student decides to leave the school and join another institution, the school becomes responsible for issuing the certificate to the student. It may be because of any reason. But, for the sake of sincerity and respect towards the school, a student must provide a valid and logical reason to the principal.
• The student may take the transfer for a sudden shift to a new city or any place. If the school does not issue the letter, the student won’t get admitted to any other schools or high schools.
• If they find the current school a little weird and uncomfortable, they can ask for the certificate.
• Apart from the general cases, sometimes the school deliberately handovers the certificate to the student. It happens when the school decides to release the student from the school due to any misbehave and weird act. Though it happens quite rarely, still the school gets the strength to take action against any wrong act.

What Are The Important Elements of a Transfer Certificate?

While drafting a transfer certificate, the template must contain the following details. Nearly every school and an institution make a template beforehand. When in need, they fill the blocks with the details and issue the certificate in the student’s name. If you are a staff working in the office of a school, you must know the process of how to draft templates. Here we list the elements required to be in the letter.

• Name of the School
• Brief details about the school (optional)
• Serial No (No. of certificates been issued since first)
• Admission/Registration number
• Name of the Student
• Nationality
• Name of the guardian
• Address of the Student
• Date of Admission
• Date of Leaving the school
• Reason for transfer
• Place of Transfer
• The standard or class the student is in.
• Stream of education
• General Conduct
• Any Remarks
• Date of Birth
• Date of issue of the certificate
• Signature of Head of the School or Principal

Mention the elements while drafting the template of Letter of transfer from the school. You may skip or add extra details concerning the approach of the student till the period of continuation. The format of a transfer certificate is not the same for all schools, but the components or the details regarding the student and tenure at the school are compulsory. To make it better to understand, here we provide a sample letter of the school transfer.

How to Make a Request to the School for Issuing the Transfer Certificate? Or On What Ground a School Should Agree to Issue a Transfer Certificate?

This article would feed the demand of both the student and the school. As we have also mentioned the points that needs to be touched by the students to write an application letter to the Principal requesting her/him to issue the transfer letter.

Read this section to know the grounds that must be fulfilled by the students to get approval from the school.

For students : Students who desire to move out of their current school need to write an application letter dedicating to the Principal of the school or the authority. The letter must contain the reasons and other details regarding the transfer. After you submit the letter to the office, if it fulfils the criteria, only then you would receive the transfer certificate.

But, before writing a letter asks yourself. Do I really know the most effective way of writing an application? If yes, then its well and good. If no, then no worries at all. Here are the guidelines to follow while drafting an effective letter.

Besides the students, it is also a message to the schools to know the criteria to be fulfilled by the students before approval. The schools need to maintain their integrity and law in and out.

A Valid reason for transfer : Remember to state a valid reason in the letter. It would not be effective, if you make up a reason on your won. The principals are smart enough to identify your lie. So, strictly follow the rules and provide the actual reason for the transfer. It is a wrong concept that if the truth is spoken, the school may not issue the letter. But this is not the case in real life.

(A thing to be noted, the letter can also be applied by the guardian of the student. Many schools accept the parents’ application as the chance of effectiveness and accuracy is more in that case).

The pleasant line of the Request: Take care of the tone you are using into the application. Remember. It is an application letter where you are requesting the receiver to issue the certificate. So, try to make it pleasant and good to sound. Proofread before giving the letter to the school. Along with that state, why it is so vital for you to make the transfer.

Character Certificates: Besides the transfer letter, you may appeal to issue a character certificate. Usually, the certificates are provided without request but since it is a matter of transfer, you may ask for it. A character or morale certificate plays a great role in speeding up the admission process. Other school where the student will approach would be impressed by seeing the morale certificates issued by the school itself.

Additional Documents: If you are planning to move to any foreign country, their rules of admission may differ from the schools of your country. In such a case, after having detailed information from the prospective school, you can ask the school for such documents. The school or institutions where your child will be joining if demands some additional documents must request to the school for additional assistance.

Date of Moving out: Many a time the student party is in a hurry to move out of the city. In such circumstance, the student or the parent may include the date on which they are mobbing out. Or else the date within which the student needs all the documents.

Signature of the parents or the Guardian: This is the must block in the letter of application. Even if the parents themselves are drafting the letter, hey must keep a column of a signature at the end. This signature would define the authenticity and the accuracy of the letter. So, we have learned the prior steps of issuing the letter of transfer. Now, we will come to the actual mode of explaining the details regarding the transfer certificate that will be issued by the school.

SAMPLE SCHOOL TRANSFER LETTER

Teacher school transfer letter.

There might be instances when a teacher may request a transfer letter in case he/she wants to change school, or the got a better job opportunity in the public sector school.

Elementary School Transfer Request Letter in MS WORD & PDF

Ready Made Elementary School Transfer Request Form

Fillable School Transfer Letter Sample

We hope you understood the concept and facts related to the School Transfer letter & certificate. It is a two-step process. First, the student has to write a letter of request, and then the second step is to be followed by the school i.e., the issue of a school transfer certificate.

Generally, the templates are drafted in Microsoft Word. One can also draft the template in any of their application. Most people prefer Word as it is easier and are well familiar to large numbers of people.

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3 School Transfer Letter Templates for Smooth Moves

Below are three unique and detailed templates for a school transfer letter, each catering to different scenarios: moving to a different location, seeking a specialized program, and due to personal reasons.

Template 1: Moving to a Different Location

[Your Name] [Your Current Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Principal’s Name] [School’s Name] [School’s Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to inform you of my family’s upcoming relocation to [New City, State] and to request a transfer for my child, [Child’s Name], from [Current School’s Name] to a school in our new district. Due to this significant change, it is with a heavy heart that we must initiate this transition process.

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[Child’s Name] has been a student at [Current School’s Name] since [Year] and has greatly benefited from the nurturing environment and quality education provided. 

We are deeply grateful for the support and opportunities [he/she/they] has received, particularly in [mention any specific programs or teachers that have been impactful].

Our expected move date is [Date], and we aim to ensure a smooth transition for [Child’s Name] to continue [his/her/their] education without interruption. We have identified [New School’s Name] in [New City, State] as the institution where we intend to enroll [him/her/them]. 

To facilitate this process, please advise on the necessary steps to transfer [Child’s Name]’s academic records and any other required documents.

I am keen to collaborate closely with you to ensure all administrative tasks are completed efficiently. Please let me know if there are forms to be filled, fees to be settled, or if a meeting is required to discuss this further.

Thank you for your understanding and assistance during this transition period. [Current School’s Name] will always hold a special place in our hearts.

Sincerely, [Your Name]

Template 2: Seeking a Specialized Program

I am reaching out to formally request the transfer of my child, [Child’s Name], from [Current School’s Name] to [New School’s Name], which offers a specialized program in [Specialized Program Name]. 

After careful consideration, we believe that this program aligns more closely with [Child’s Name]’s academic interests and career aspirations, specifically in the field of [Field/Interest].

[Child’s Name] has shown exceptional talent and enthusiasm in [Field/Interest], and while [Current School’s Name] has provided a solid foundation, [New School’s Name]’s [Specialized Program Name] presents opportunities that better cater to [his/her/their] developmental needs and ambitions.

To ensure a seamless transition, I kindly request guidance on transferring [Child’s Name]’s academic records and any other pertinent information to [New School’s Name]. We are committed to adhering to all necessary procedures and timelines to facilitate this process.

I would like to express my sincere appreciation for the support and high-quality education [Child’s Name] has received at [Current School’s Name]. It is our hope that [he/she/they] can continue to excel and grow in [his/her/their] new academic environment.

Please let me know the next steps and any documents that need to be submitted to move forward with this request.

Thank you for your understanding and assistance.

Template 3: Due to Personal Reasons

I am writing to request a school transfer for my child, [Child’s Name], due to personal reasons that necessitate a change in [his/her/their] learning environment. 

While this decision has not been made lightly, we believe that transferring to [New School’s Name] will provide [Child’s Name] with the support and environment [he/she/they] needs at this time.

[Current School’s Name] has been a wonderful place for [Child’s Name] to learn and grow, and we are truly grateful for the care and education [he/she/they] has received. [Mention any specific aspects of the current school that were appreciated].

To facilitate this transfer, I would appreciate your guidance on the necessary steps to ensure that [Child’s Name]’s academic records and any relevant documentation are transferred to [New School’s Name] in a timely manner. We aim to make this transition as smooth as possible for [Child’s Name], minimizing disruptions to [his/her/their] academic progress.

Please let me know if there are any forms to complete, meetings to arrange, or any other requirements from our side. Your cooperation and understanding in this matter are greatly appreciated.

Thank you for your attention to this request and for your support during this period of transition.

Each template can be adjusted based on the specific circumstances of the transfer and the requirements of the involved schools. 

It’s important to maintain a respectful and appreciative tone throughout the letter, acknowledging the role of the current school in your child’s education while also clearly stating the reasons for the transfer request.

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Sample Job Transfer Request Letter format for Teacher 

[Here describe Request letter format for Transfer of Job placement by a teacher in govt school, private school or college to a new location nearby your home, office, college etc. You can also follow this format for transfer to another branch, Transfer from one location to another or transfer of workplace.]

Authority name/Position name…

Institute Name…

Institute Address…

Sub: Letter of Transfer to another School/College

Respected Sir,

I am (Name), Teacher at (School name and address). I am happily informing you that I have got admission as an M.phil (or scholarship name) student in (Institute/University name) and my classes will start from (date) and timing will be (time) to (time) as per University Schedule. (Show if you have other problems like the family problem.)

I request you to transfer my teaching job placement in (Institute name/area name) nearby school, college or preferably inside the (University name). I hope my request will be fulfilled and my NOC will be issued immediately after your kind approval. I wish to continue my internship to gain practical experience along with my M.phil (or scholarship name) degree.

Looking for your kind approval.

Job Position…

Contact no…

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School Teacher Transfer Letter

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• School Transfer Application

School Transfer Application: How to Write and Samples

There might be many instances where you will have to shift from one place to another for educational, professional or personal reasons. In such scenarios, informing the head of the institution/company about your situation is mandatory. Just like a relieving letter is proof that an individual is relieved from all their duties, is eligible and free to join another institution, a school transfer certificate does the same for a student. In this article, you will be introduced to the format of a school transfer application. Go through them and also check out the sample application letters for better understanding.

Table of Contents

How to Write a School Transfer Application?

Student transfer letter to another school, transfer letter to change school, frequently asked questions on school transfer application.

In our school life, you will have written a lot of applications and letters for some or the other reason. Once you have learnt to write an application to the principal , it would be easy to write letters for various concerns as the format followed is the same.

A school transfer letter should be addressed to the principal of the school, mentioning the reasons behind the transfer. You can write an application requesting a TC if you are planning to move to another branch of your school or from one school to another. The format for writing a school transfer request letter would include the student’s address, the address of the school, date, subject, and the reason behind the transfer of school explained in the body of the letter. End the letter with a complimentary closing, signature and name in capital letters.

The points which can be added in the transfer letter are:

• Reason for transferring to a different school or branch
• Details of the student like class, section, roll number etc.
• The period of study and the date of leaving the school

School Transfer Request Letter Samples

A school transfer application has to be written in the formal letter format. Check the school transfer request letter samples provided below for better understanding.

2nd Main Road

Dairy Circle, Koramangala

22nd February, 2022

The Principal

St. Mary’s International School

Sub: Request for transfer letter

Respected Madam,

I am Sarmistha Tripathy, mother of Sharmili Tripathy (student of your prestigious school and studying in Class 7 B, with admission number 1234), would like to inform you that my daughter has cleared the Air Force School entrance exam. I had mentioned about our intention to admit her in the Air Force School to the admission committee on the day of admission. As per their instructions, I am writing this letter to request you to issue my daughter’s transfer letter.

The admission process begins on the 1st of March, so it would be of great help if we could get the transfer letter on or before the 27th of February. I request you to kindly consider my request and do the needful.

I would like to inform you that she has already cleared the entrance exam of Christ School of Social Sciences in Mumbai, and they have sent the admission offer letter to join the school. Therefore, I request you to kindly issue the transfer certificate to her at the earliest so that it can be helpful for us to get her admission done without any delay. I have attached the admission offer letter, a copy of her ID card, and the admission letter of your school, along with the application.

Thank you in advance.

Yours faithfully,

(Signature)

SARMISTHA TRIPATHY

Mother of Sharmili Tripathy

Attachments:

• Copy of ID card
• Admission offer letter of the new school
• Admission letter of the current school

449, Saheed Nagar

Bhubaneswar

2nd February, 2022

Kendriya Vidyalaya No-1

Unit-9 Bhubaneswar

Sub: Requesting a Transfer Certificate to Bhopal Branch

Respected Sir,

I am Athish Rao, father of Joanna Rao, a student of your prestigious school studying in Class 8. I beg to state that I have been transferred to the Bhopal army campus; and so I would like to avail a transfer for my daughter from Unit-9 Bhubaneswar branch to the Army Campus Bhopal branch. We are shifting to Bhopal by the end of this month and it is not possible for me to leave her behind. So, I request you to kindly consider my application and provide her with a Transfer Certificate at the earliest so that I can start her admission process at the other campus. I have attached all the relevant documents needed for the TC, as informed.

Father of Joanna Rao

Admission no. 2345

• Admission letter
• Acceptance application from the new school

How can I write a school transfer application to my principal?

You can write an application following the format as mentioned below stating that you want to transfer from the current school to the other and mention the reason behind leaving the school.

Your address

XYZ School,

I am ____ of class ____ section ___, with admission number ____. I beg to state that I want to transfer from ____ school to ____ school for _____(reasons). I kindly request you to issue the transfer certificate at the earliest.

Yours sincerely,

Parent’s signature

Can I write an application for transfer from one school to another?

Yes, you can write an application for transfer from one school to another if you want your child to study in some other school, but remember to mention the reason behind leaving the school.

What are the documents we need to provide to request a transfer certificate?

For issuing a transfer certificate, you will have to write a school transfer application addressing the principal of your school and stating the reason behind leaving the school. The documents required are the admission letter from the current school and the admission acceptance letter from the new school or branch. You can check with the school’s office to learn the documents they require to issue the transfer certificate.

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Teacher Job Transfer Request Letter

Request letter for Transfer of Job placement by the teacher in govt school, private school to a new location nearby your home, office, university, etc. Job transfer request letter for personal reasons. Request letter for transfer to another branch. Request letter for transfer of job location due to family problem. Sample letter of request for transfer of workplace.

Job Transfer Request Letter by A Female Teacher after Marriage

I want to ask you for my job transfer to (mention the area name). Because I got married a few days back and my in-laws and new house have now shifted to (area name). You are kindly requested to transfer my job to a school near my home. I will be grateful to you.

Sincerely Yours,

Application Requesting Transfer of Job to a Branch Nearest to My Home

I would like to request you that I have to come a long way for the job which costs me a lot over time. And often I get so tired that I can’t even do the domestic chores after the return.

You are requested to transfer my job near my area or home so that I can get rid of the hassle of coming and going. There is also a vacancy in the office near my house that I can easily work on. I hope you will give me this favor. I will be grateful to you.

Transfer Request Letter by Teacher From One School to Another School

Dear Sir/Madam,

I want to request my teaching job transfer from (name of the place) to (name of the place where you want the transfer). My current job (workplace) is far away from my home, and I want it to be transferred near to my home to reach the school easily, so I can utilize more energy for better teaching.

Luckily, a teacher’s vacant position in a school near to my home (you can mention the school name and area here if you want). So please grant my immediate job transfer. I can provide all the information and documents you need for this process. I will be thankful for your kind approval.

Letter of Transfer to Another School by Government Teacher for Study

I am (you name), a Teacher at Govt Girls High School. I am happily informing you that I have got admission as an M.phil student in (university name), and my classes will start from..date…, and the timing will be 3:00 pm to 6:00 pm as per University Schedule.

I request you to transfer my teaching job placement to (name of the place). I hope my request will be granted, and my school will issue my NOC immediately after your kind approval. I wish to continue my teaching internship to gain practical experience along with my M.phil degree.

Looking for your kind approval.

Teacher Job Transfer Request Letter from One Branch to Another Branch

Dear Principal,

I am writing this letter to request my job transfer. I have been working on this Campus for 4 years as a Science teacher for 8th and 9th Grade. I have always worked hard and focused on every single student for their good progress. However, recently I got married, and as my husband is a resident of Multan so I will have to shift to the city.

I request you to kindly approve my request for transfer to Beacon House School System, Multan Campus. You may look into the work profile that I have been active from when I joined this campus and have taken all my tasks seriously and completed them in time. I promise you to work with the same ardor in the future too. I know that I am requesting this transfer in the middle of the term, which will disturb the students and their academic progress. However, I know a science teacher with acceptable qualifications and teaching experience who can substitute me. I can talk to her and guide her about the present progress of both classes so she can easily continue the syllabus.  If the students are satisfied, then you can hire her permanently, but if not, then in the meantime, you can hire another teacher.

I hope I will get a positive response from you.

Best Regards,

To: Principal

Dear Madam,

I have recently begun teaching at Avinger Secondary School, and the experience has been quite pleasant. I am thankful for this opportunity, and I hope that the students have an enjoyable learning experience. However, I am an experienced teacher who has taught 9 th grade for the past ten years – this is my first time teaching 12 th graders. It is a drastic difference and a big change of pace for me. I believe that I will be of much more use if I were to be transferred to teaching 9th Grade students. It is an area that I have much more expertise in, and I believe I will be a lot more help teaching the younger students. Therefore, I kindly request that I be transferred to teaching 9 th Grade.

Sincerely, Your Name

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3 thoughts on “Teacher Job Transfer Request Letter”

I am working in early year school but now I want to move in to primary branch, please guide me how to write an email to principal and HR.

Application to the BEO for job transfer of teacher from one district to another

Requesting to help me out for primary teacher post. I got primary teacher in the month of December 2019 at the longest district in nagaland.i have joined by this year at this point of time I am facing a serious hardship,there is no body to look after my son(1 year&3 months old son).it is extremely difficult for me to perform my duty as there is no one to look after my son.my elder son was admitted to class nursery in another district &my husband is a cultivator living in the village,he could not able to look the elder son properly as the distant is far to visit my elder son who got admitted only by this year.i am facing a grave broblem as well as both my elder son &my husband because we are staying in three different places. There is no enough words to express our broblem. Therefore,sir I really need a good writer to write a good request letter for me.

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School Transfer Request Letter Samples

A school transfer request letter is written to the principal when a student is moving to another school, state, or country. Usually, the next school where the student is transferring demands a record and a transfer letter from the previous school. The school transfer letter serves the following purposes:

• It gives proof that the student was indeed a part of the previous school
• It gives proof that the student was indeed studying in the grade that is being claimed
• It is proof that the child is now not studying or availing of any scholarships or aid at the previous school
• The student has cleared all dues at the previous school

The principal writes a letter stating that the student has asked to be transferred and has cleared all dues. This letter enables a student to be admitted to another school and continue his/her studies there. The student can then apply for grants, scholarships, and loans for study at the new school.

1. School transfer request letter to the principal

Subject: Request for transfer certificate

Dear Principal,

This is to inform you that [student name] of grade [X] is moving to Texas due to his father’s job. He has cleared his midterm examinations. All dues have been cleared, and books from the library have been returned. Kindly grant [student name] a transfer certificate.

I look forward to your cooperation.

2- School transfer request letter from parents

Subject: School transfer request letter

We are writing to request a school transfer request letter for our daughter, Elizabeth Jacobs. She is a student in grade 5 at your school. The reason for the transfer is that we are moving to [enter the city] by the end of this month. We are still contemplating which school to transfer her to.

Meanwhile, we have cleared all dues for your school, and Elizabeth has also applied for a clearance certificate. Kindly write a school transfer certificate for Elizabeth that we may use for her admission process in [enter new city].

Elizabeth was a happy student at your school and has accomplished a lot under your guided supervision.  She will miss her teachers and friends a lot. I look forward to your cooperation.

3- School transfer request letter from the student

Subject: School transfer request for [X]

Respected Principal,

I am writing to request a school transfer letter. My father has been deployed to [enter the city of a foreign country] for a period of two years. Due to his transfer, we will all be moving during this time period. I am expecting to apply for admission to a school in [enter city], and for this, I require a school transfer letter.

I have returned all property and equipment to [enter current school’s name] and received a clearance certificate. Kindly issue me a transfer letter.

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Home » Letters » School » How to Write an Application for TC (Transfer Certificate) in School

How to Write an Application for TC (Transfer Certificate) in School

Such letters are letters mainly written by students when they want to change their school or transfer from one school to another. Also, while switching from school to college, it might be required. TC stands for Transfer Certificate. Such letters contain acknowledgement from the student that he wants to change the school, either willingly or he has to change the school due to some unavoidable conditions.

Sample Template for Application to School Principal for TC from School:

To, The Principal, _______ (School name) _______ (Address),

Date: __/__/____ (date)

Subject: Request for transfer certificate

Dear sir/madam,

My name is _______(your name) and I study in ______ (mention class).

Respected, I am an academically good student. I always take part in sports and cultural activities and I really love my school as all the teachers are so good here and I also have so many friends. But unfortunately, I need to leave the school as ________ (reason for leaving school). Sir, we have to leave in _____ (no. of days/week).

As the session is midway, I would require to join another school immediately. I request you to kindly issue the transfer certificate at the earliest.

Hopefully, you will understand my situation.

Yours Obediently, _________ (Your name) _________ (Class)

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