1234 Main Street, New Delhi
India
Email: [Your Email]
Phone: [Your Phone Number]
November 10, 2023Embassy of Italy
New Delhi
IndiaSubject: Application for Schengen Tourist Visa – Amina Patel, Passport No: YZ123456Dear Visa Officer,
I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights.
The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream.
I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation.
Please find attached the necessary documents to support my visa application:
● A duly completed and signed Schengen visa application form, along with passport-sized photographs.
● My valid passport, which includes my travel history.
● Comprehensive travel insurance with a minimum coverage of €30,000.
● Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines.
● Confirmed hotel bookings for the duration of my stay in Italy.
● Employment and leave certificates from ABC Corporation.
● Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements.
Planned Itinerary:
● [February 1, 2024]: Departure from New Delhi to Rome.
● [February 2-4, 2024]: Exploring Rome.
● [February 5-8, 2024]: Travel to and stay in Venice.
● [February 9-12, 2024]: Visit Florence and Tuscany region.
● [February 13-15, 2024]: Return to Rome; final exploration and shopping.
● [February 16, 2024]: Departure from Rome to New Delhi.
I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me.
I appreciate your consideration of my visa application and look forward to a positive response.
Sincerely,
Amina Patel
[Address in India]
[Contact Information]
By Alice Ross | PASSPORT & VISA
If you're planning to travel abroad , in many cases you will need to obtain a visa beforehand. The requirements vary according to your country of origin and your destination. But for a lot of people, the process to be granted a visa can seem daunting and unclear. In this article, we share important tips about visas to equip you with the knowledge to prepare for your international trip. Read on to find out more about how tourist visas work, including a very useful sample cover letter for your tourist visa application.
A tourist visa or visitor visa is an official document that allows you to get in another country. In general, you are likely to need one every time you visit another country. However, this depends on which country you are from and where you are going, as some countries have agreements that allow entrance even without it.
A tourist visa may take different forms: it can be a paper document, although it most often comes as a simple stamp in your passport . Some countries require you to arrange your visa before arriving in the country, while others issue it to you once you land at the airport.
A tourist visa indicates how long you are allowed to stay in the country. It also defines which activities you are allowed to participate in or not while there, such as working and studying.
A tourist visa is the most common and most acquired type of visa. It is usually only valid for a short period of time, commonly ranging from a few weeks to a couple of months.
This is what you will need if you are just planning to visit the country. A tourist visa however doesn't allow you to work and study while you are in a particular country.
Others types of visas include student visas, business visas, media visas, fiancé visas , and many others depending on the place you're travelling to.
Resident visas are also available for those who want to live in a particular country. You will normally need a valid reason to obtain this type of visa, as they tend to be the most difficult to get.
As mentioned above, tourist visa requirements vary with your nationality and your destination, as well as where you make your application. You should always check the instructions application to your specific situation on the relevant embassy or consulate website. Having said that, there are some general requirements and common documents that are needed for most tourist visa applications.
These include:
Most tourist visa applications require you to show proof of travel insurance coverage for the duration of your trip. We use and recommend SafetyWing as our preferred travel medical insurance provider. It's the most flexible and affordable we've found, starting at just $1.32 per day. They can also provide a visa letter to support your application. If you're looking for more comprehensive coverage, World Nomads is also a reliable and very popular alternative among global travelers. Note: In our experience and to the best of our knowledge, these two travel insurance options fulfill the requirements for most tourist visa applications. However, please make sure to check that they meet the specific criteria applicable to your individual case.
Via rappler.com
The cover letter or letter to the consulate is necessary for tourist visas that require interviews. This letter needs to explain why you want to visit the country and where you will be staying in the country. It must also outline the intended dates and duration of your stay.
Moreover, this letter is your way to tell the embassy if you are getting a sponsorship from a friend, parents, or a romantic partner who are currently based in that country. It's important to take your time to write your cover letter, although you should also make sure to keep it to-the-point and not too long.
If the trip is going to be sponsored by someone else , make sure to include the following details in the cover letter for your tourist visa application:
The cover letter is a really important document to provide before your trip. It states every important thing you want to tell the embassy or consulate. Make sure that it mentions and explains every document you've submitted.
To give you a better insight into how to create a cover letter for your visa application, here is a sample cover letter for a tourist visa needed to enter a country:
TO THE HONORABLE CONSUL
EMBASSY OF (Country you're visiting)
<Address of the Consulate>
Dear Sir/Madam:
I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>
My main purpose for travel is tourism, to see the beautiful sights of <name of the country> , particularly <name of tourist attractions.> I'm also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.
I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.
During my trip, my <your relationship with the sponsor> <full name of the sponsor,> who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.
Please find the following documents to support the legitimacy of what is outlined in this letter:
Please don't hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:
Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support the information you provide in your letter.
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Hi, I’m Alice Ross, a long-term traveler who left the corporate world to travel the world. I chose to live life on my own phase and live day by day while immersing myself in new experiences, new knowledge, and new people in a different walk of life I met along the way.
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Composing an effective cover letter for your B2 visa application with expert guidance and free samples.
When applying for a B2 (tourist) United States visa, often the Embassy can request a cover letter. Read the article below for all the information you need to know when writing a tourist cover letter.
A B2 visa is a United States visa issued for short-stay purposes, including tourism, sightseeing, visiting friends or relatives, medical purposes, and attending meetings and conferences.
If you wish to apply for a US tourist visa, you can submit a cover letter to the US Embassy. This letter will help the Embassy understand your case and know more about the purpose of your visit to the United States.
A cover letter must explain the itinerary of your trip; it must give the Embassy a clear understanding of your visa application purpose.
A perfect B2 cover letter must have three essential parts:
Important: Expect the three important parts; a cover letter must also include the United States Embassy information and the date you submit your cover letter.
The opening (first paragraph) must be used as an introduction part. In this paragraph, you must introduce yourself and state the purpose of your visa application. The first paragraph must be short and straightforward; it must go directly to the theme and contain all the information you know will be requested from the United States Embassy. Make sure you include the following information in the first paragraph:
The body (second paragraph) must be used to explain the itinerary of your trip and what you plan to do while in the US. Include the following information in the second paragraph:
Note: You can also include all the additional documents that you have included in your visa application.
The closing (third paragraph) must be used as a closing statement for the US embassy. In this paragraph, you can include your personal information, such as (personal email and phone number), so the embassy can reach you to inform you about your visa application result.
Here is an example of a B2 cover letter you can submit to the United States embassy or consulate:
May 2023 United States Embassy in Albania Rruga Stavro Vinjau 14, Tirana Dear Honorable Consult, My name is Shkodran Jaha (passport number: AL19919911); I am an Albanian citizen who lives in Tirana, Albania, where I work as a security guard for the Albanian government and have an income of €1,200. I am writing this letter to explain my US visa application purpose; I plan to stay there from June 2023 to December 2023. I’m applying for e US visa to visit my mother and sister, whom I haven’t seen for four years. My mother and sister used to live in my aunt’s house, but one year ago, they managed to move to their forever home in New York, US. Now they are stable, and I can finally go and spend some much-needed time with them. During my time in the US, I have planned to spend most of my time with my family. However, I have also planned to visit some of the most famous tourist attractions in NY, including the Flatiron Building and St. Patrick’s Cathedral. My sister has promised to take me to some of her favorite restaurants, shops, and cafes, and I have to say that I am very excited about that. If my visa is granted, I will stay with my mother and sister in their apartment at Right Way 20, Ap 20, New York, and they will cover my expenses. Thank you very much for your time and consideration!
+344552220
|
Here are some do’s and don’ts when writing your following B2 cover letter:
Include all the important information. | Do not include unneeded personal information. |
Be straightforward. | Do not include fake details. |
Personalize your letter. | Make sure not to have any grammar errors. |
Be kind. | Do not go over one page. |
Make sure you address the letter to the appropriate Embassy. |
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Updated On Sep 03, 2024
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Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.
Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.
Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!
A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.
This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.
In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:
Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:
Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.
Subject: Application for Schengen Visa for [Your Name] Dear Sir/Madam, I am writing to apply for a Schengen visa to [Country or Countries you plan to visit] for [Specify the purpose, e.g., tourism, business, family visit] from [Start Date] to [End Date]. I am a citizen of [Your Country] and currently reside at [Your Address]. I am planning to visit [List of Schengen countries you plan to visit] during my stay. The primary purpose of my visit is [Provide details of your purpose, such as attending a conference, exploring tourist attractions, visiting family or friends, etc.]. I have attached the necessary documents to support my application, including my flight itinerary, hotel reservations, and a detailed travel itinerary. During my stay in the Schengen area, I intend to [Briefly mention your planned activities and places you will visit]. I assure you that I will return to my home country before the expiration of the visa. In terms of financial support, I will be personally funding my trip. To demonstrate my financial stability, I have attached [Include supporting documents such as bank statements, pay stubs, and any other financial documents]. I have also purchased travel insurance for the duration of my stay, covering medical expenses and repatriation, with a coverage amount of [Specify the coverage amount]. Enclosed, please find the following documents to support my visa application: 1. Completed visa application form. 2. Passport-sized photographs. 3. Passport and previous visas. 4. Flight itinerary. 5. Hotel reservations. 6. Travel insurance. 7. Proof of financial means (bank statements, pay stubs, etc.). 8. [Any additional documents relevant to your application]. I kindly request you to consider my application favorably and grant me the Schengen visa. I am committed to complying with all the rules and regulations of the Schengen area and ensuring my return to [Your Country] within the specified period. Thank you for considering my application. I am available for an interview at your convenience. Sincerely, [Full Name] |
When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.
Dear Sir or Madam, I am drafting this letter to formally request a Schengen Business Visa for [applicant’s full name] with passport number XXXX. I wish to confirm that [applicant’s full name] is a valued employee at our esteemed company, [company’s name], holding the position of [job title or position]. [The applicant] has contributed to our company for a period of [X number of years] and is now required to travel to Germany to visit our esteemed partner, [partner company’s name], during the dates April 20 to April 30, 2019. While at [partner company’s name] in Germany, [the applicant] will be actively involved in the following responsibilities: [The applicant] will be accommodated at [hotel name/other accommodation], and all associated expenses will be covered by our company, if applicable. Should you have any further queries, please feel free to contact me directly. Thank you for your attention to this matter. Best regards, [Name of employer/supervisor along with signature] [Position or job title of employer/supervisor] [Email address of employer/supervisor] [Phone number of employer/supervisor] |
The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows
Dear Sir or Madam, I am submitting this letter to seek a Schengen visa for my upcoming trip to the Netherlands, scheduled from April 20 to May 10, 2019. I am an independent traveler, and my primary purpose for visiting the Netherlands is tourism. My itinerary includes exploring renowned attractions like the Van Gogh Museum, Anne Frank's House, and the Keukenhof Gardens to witness the captivating tulip display. Additionally, I plan to visit Germany from April 29 to May 5 to spend time with my sister in Dusseldorf, where I will be staying at her residence. Afterward, I intend to return to the Netherlands to explore The Hague before concluding my trip. Currently employed at [name of company/organization] with the role of [job position], I have accumulated X years of experience, boasting an annual salary of XX. Enclosed is the No Objection Certificate from my employer endorsing my travel plans. I am financially self-sufficient for this trip, and I have included supporting documents validating my ability to cover all expenses during my stay. Outlined below is a proposed itinerary for my activities: April 20: Arrival at Amsterdam Airport Schiphol and stay at The Alfred Hotel in Amsterdam | April 21: Private Tour at Van Gogh Museum | April 22 – April 28: Exploring Amsterdam | April 29:Train from Amsterdam to Dusseldorf with ICE International | April 20 – May 4: Visit sister and explore Dusseldorf and surroundings in Germany | May 5: Train from Dusseldorf to The Hague with Flixbus and stay at Stadsvilla Hotel | May 10: Departure from the Netherlands via Amsterdam Airport Schiphol | Enclosed with this letter are the required documents for my visa application: I trust that the information provided is comprehensive for a favorable response to my application. Thank you for your time, and please feel free to contact me for any additional information. Best regards, [Traveler Name]
|
Also Read: Complete Guide to Schengen Tourist Visa from India
The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:
This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.
Dear Sir or Madam, I am composing this letter to seek a Schengen Medical Treatment Visa for my patient, [applicant’s full name], holding passport number XXXX. [Applicant’s name] has been diagnosed with [XYZ] and requires [XYZ] treatment at [medical facility name] in Germany. [Provide detailed diagnosis] [Include relevant medical history] [Explain the nature and duration of the proposed treatment to be received in Germany] I trust that the information provided in this letter is sufficient for the consideration of my patient's Schengen Visa application. Should you have any further inquiries, please feel free to contact me. Thank you for your attention. Best regards, [Name of the doctor along with signature] |
Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:
When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:
To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:
Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.
When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:
Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.
Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.
While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.
Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.
Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.
Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)
We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.
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Quick Reads:
Is a cover letter required for a Schengen visa?
Why are Schengen visas rejected?
Is a cover letter necessary in Europe?
How to create an effective cover letter?
How to avoid Schengen visa refusal?
Which is the easiest Schengen visa for Indians?
What is the success rate for Schengen Visas for Indians?
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Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.
Firstly, your cover letter needs to have a professional layout:
Begin your letter by stating your intent:
This part should detail why you want to visit the Schengen area:
Giving a clear itinerary offers the consulate clarity on your plans:
Portuguese work visa delays strain brazilian applicants, latvia schengen visa: tourist application guide.
Consulates need to ensure that you will return to your home country after the visit:
Prove that you can financially sustain yourself during your stay:
Reaffirm the purpose of your visit and express your hope for a positive response:
List the documents you are attaching with your application:
Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.
Subject: Application for Schengen Visa for Tourism Purposes
Chennai, India March 24, 2023
Embassy of Spain 12, Prithviraj Road Chennai, India
Dear Consular Officer,
I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.
My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.
I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.
Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.
Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.
Warm regards,
Priya Singh [Full address in India] [Contact Information]
Subject: Schengen Visa Application for Business Trip
Bangalore, India March 24, 2023
Embassy of Germany 45 MG Road Bangalore, India
Dear Sir/Madam,
I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.
The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.
During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.
Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.
I kindly request a prompt processing of my visa application. Please contact me should you require more information.
Rajesh Kumar [Full address in India] [Contact Information]
Subject: Application for Schengen Medical Treatment Visa
Mumbai, India March 24, 2023
Consulate of Italy 30, Altamount Road Mumbai – 400026
My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.
Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.
Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.
I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.
Thank you for your attention to this important matter.
Best regards,
Aarti Malhotra [Full address in India] [Contact Information]
These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.
Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .
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Applying for a Schengen Tourist Visa requires careful preparation, and one of the key components of the application is the cover letter. This document is your opportunity to communicate directly with the consulate, explaining your travel plans and intentions. In this guide, we’ll walk you through the steps to write an impactful cover letter for your Schengen Tourist Visa application.
The cover letter for a Schengen Tourist Visa serves several important purposes:
Your cover letter should include the following elements:
[Your Full Name]
[Your Address]
[City, Zip Code]
[Email Address]
[Phone Number] [Date]
Consulate General of [Country Name] [Consulate Address] [City, Zip Code]
Dear Sir/Madam,
I am writing to apply for a Schengen Tourist Visa for my upcoming trip to [Country/Countries in Schengen Area]. I plan to visit from [Start Date] to [End Date] to explore the rich cultural heritage, beautiful landscapes, and historical landmarks of [Country/Countries].
During my stay, I intend to visit [List of Main Destinations or Attractions]. My detailed itinerary is attached to this letter. I have also arranged accommodation and have attached the booking confirmations.
I am currently employed at [Your Employer’s Name] as a [Your Job Title] and have been granted leave for the duration of this trip. I have attached a letter from my employer as proof of my employment and the leave approval.
I will be funding my trip through [Your Financial Means], and I have attached bank statements as evidence of my financial capability. I assure you that I have strong ties to my home country, including [Mention of Family, Property, Employment, or Other Ties], and I fully intend to return at the end of my visit.
I respectfully request you to consider my application and grant me a Schengen Tourist Visa. I am committed to respecting all the visa regulations and ensuring a responsible stay in [Country/Countries].
Thank you for considering my visa application. I look forward to a positive response.
A well-written cover letter can significantly enhance your Schengen Tourist Visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Tailor your cover letter to reflect your personal travel plans and circumstances, and always ensure that the information provided is accurate and up-to-date.
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Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
For me, a good cover letter must be able to provide the following:
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
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2020 • 1 • 7
where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:
sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)
This is for Japan ha.
1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.
2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.
3. Naeempty ba ung payroll account when u transfer?
4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.
5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)
I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.
Hello. Any recommendations for Schengen visa assistance agencies?
Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.
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by admin | Feb 6, 2024 | cover letter
If you are a citizen of a country that needs a Schengen visa to visit Europe, then you are already aware of the requirement to submit a cover letter for a Schengen visa along with a travel itinerary (for tourist and business visa applicants). But how do you write one? What is the format of the perfect cover letter? . This post will show you how to get a cover letter for your visa processing
If you want to get a cover letter for Schengen visa that is properly structured and used by over 50,000 customers, then you can make one using the FlightGen app. All you need to do is answer questions related to your visa requirements, & your cover letter will be created for you in perfect format. You are free to edit your cover letter as many times as you wish in the future
Follow the steps to get cover letter for visa by your own with FlightGen App
IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month. FlightGen offers multiple visa documents, including cover letters, travel itineraries, flight itineraries / dummy ticket, invitation letters, leave letters, and hotel itinerary / dummy hotel booking. Avail this offer as soon as possible!
The FlightGen App creates a hybrid cover letter that includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this is the exact format that we use for all our visa customers.
One of the important document is cover letter for Schengen visa, which contains lists of all the important details of a visa application, like the reason for your visit, the travelling dates of your trip, and the documents and paperwork that were sent in to support the application for a Schengen visa.
Cover letters are the first thing a visa officer will read, so it should be at the top of any other documents you submit with your Schengen visa application. It is also one of the most significant since the visa officer may cancel your visa application if he discovers inconsistencies in your visa letter.
According to Createcoverletter.com , a cover letter for a visa is a document addressing the consulate of the visa application with a brief on the applicant’s purpose of travel, work status, and the general day-wise travel plan he intends to pursue in making a case for the approval of his visa. A cover letter is also called as personal cover letter, or covering letter, or a letter to the embassy for a visa request. They all mean the same thing, this is also the only place where you can talk to the visa officer and make them clear why your visa needs to be approved so use this as an opportunity to provide more clarity to your application.
The cover letter format for Schengen visa will include the following sections in the same order:
Your contact details if the consulate wants to get in touch with you if they have any doubts about your application. Email and phone numbers should be enough. Your signature is an attestation.
Yes. A cover letter is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a cover letter during your Schengen visa appointment.
When your Schengen visa application arrives at the desk of the visa officer, the first thing they will read is your cover letter. This is because it shows that you are serious about your trip and want to return to your home country. The visa officials can see where your application for a visa is missing or doesn’t make sense.
Or you might missed to submit all the necessary documents for which your visa to be approved. If this is the case, the visa officer may call you and ask for more information, which you could have included in your cover letter.
Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both requirements. The next section deals with travel itinerary.
Submitting your cover letter for Schengen visa is completely depend on which country you are applying from. Check out here that where to submit your cover letter:
This depends on the type of visa you are applying for as the documents you submit for tourist visa is different from a business visa. But there are a set of documents that is common for most of the visa types such as:
A travel itinerary for visa is a day-wise breakup of travel plan that you intend to pursue once your visa is approved. This is used by the visa consulate to determine two things.
So keep these things in mind. Please add a buffer of 2 days on your trip start and end dates.
Writing an cover letter for Schengen visa applications is crucial, You need to follow the below steps to write proper cover letter for your visa applications:
Procedures on Writing the Perfect cover letter for a Visa Application
The cover letter should be in English only and of A4 size in pdf format. A copy of this document must be placed on top of your visa application. The next section will provide you with a sample cover letter for each and every consulate type.
Here is the best Cover Letter for Schengen Visa Application format:
What we love about the FlightGen App is it provides you with the ability to add a travel itinerary in your cover letter itself. This is the cleanest way and takes care of both visa requirements in a single document.
Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022
If you are applying for a S chengen visa with the Austrian consulate , then you can use the format of your cover letter using the FlightGen App. The changes that need to be made would be:
To know more about cover letter for Austria visa
Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa .
Cover letter created using FlightGen App
Consulate of Germany House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021 Sept 20 2022 Subject: Approval of my Schengen Tourist Visa with Germany Consulate
Dear Sir/Madam, I would like to visit Germany for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Spain & Portugal. Travel Purpose: I am visiting Germany for my vacations. I intend to backpack from Munich to Salzburg and Hallstatt. I will also be going to Barcelona and Lisbon As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa. Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back toMumbai from Barcelona I am currently working at Swiggy as Delivery Agent. I am the bearer of all my travel expenses on this trip. Following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application:
Proof of the visa fee paid Original and copy of my passport with minimum 6-month validity Flight itinerary from an agent. The itinerary will be ticketed once the visa is approved. Bank statement from my sponsor for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.
I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.I look forward to hearing from you.
Sincerely, Date: Dec 1, 2022 ( James Matter ) Ph : +85134579449 Email: [email protected]
If you are applying for Spain Schengen visa , then keep in mind that you will not be applying with VFS but with BLSS Spain .Below is the sample cover letter if you were to apply for a Schengen visa to Spain. To know more about cover letter for Spain visa
Cover letter created using FlightGen App Consulate of Spain No. 6, Nimmo Rd, Santhoshi Nagar, Santhome, Mylapore, Chennai, Tamil Nadu 600004 Sept 23 2022 Subject: Approval of my Schengen Tourist Visa with Spain Consulate
Dear Sir/Madam, I would like to visit Spain for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Portugal & Austria. Travel Purpose: I am visiting Spain for my honeymoon along with my wife . As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.
Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back to Mumbai from Barcelona
I am currently working at Royal Syrian Bank as Branch Manager in Chennai. I am the bearer of all my travel expenses on this trip.
Following the requirements as mentioned on the Spanish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
Proof of visa fee paid. Original and copy of my passport with minimum 6 months validity Flight itinerary from an agent. The itinerary will be ticketed once visa is approved. Bank statement from my sponsorer for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.
Sincerely, Date: Dec 1, 2022 ( Laura Merchant ) Ph : +85134579449 Email: [email protected]
If you are applying for a Schengen visa with the Portugal consulate, then the below sample can be used as a template to create your cover letter. To know more about cover letter for Portugal visa
Cover letter created using FlightGen App Consulate of Portugal 3 Portland Pl, London W1B 1HR, United Kingdom Sept 27 2022
Subject: Approval of my Schengen Tourist Visa with Spain Consulate
Dear Sir/Madam, I would like to visit Portugal for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Belgium and Croatia. Hence I request you to issue me a multiple entry visa Travel Purpose: I am visiting Portugal to visit my aunt. She stays in Casandra and I will be visiting Gent and Split in my trip as well. As Australian citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.
I am currently working at Chelsea Football Club as Matchday Steward. My aunt is the sponsorer of this trip. Following the requirements as mentioned on the Portugese consulate website. Please find enclosed the following documents to support my Schengen Visitor Visa application
I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Dec 1, 2022 ( jenny rashford ) Ph : +85134579449 Email: [email protected]
Below is a sample cover letter to be used if you want to apply for Belgium Schengen visa . The same was prepared using FlightGen app. To know more about cover letter for Belgium visa
Consulate of Belgium Trasacco Valley, Phase II Taricone East Legon P.O. Box CT 3890, Cantonments Accra ,Ghana
Sept 8 2022
Subject: Approval of my Schengen Tourist Visa with Belgium Consulate
Dear Sir/Madam, I would like to visit Belgium for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to London & Austria. Travel Purpose: I am visiting Belgium for 10 day vacation for 3 days in Genk and two days in Salzburg and spend the rest of the days in London.
As a Ghana citizen, I need to get a Schengen Tourist Visa for the same.I intend to pursue the below itinerary on my trip.
I own a bakery in Accra for the past 20 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the Belgian consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. If you need to contact me for further clarification or
additional details on my application my details are below.I look forward to hearing from you.
Sincerely, Date: Dec 1, 2022
( Gombele Saliba ) Ph : +85134579239 Email: [email protected]
If you are applying for a France Schengen visa , then the below cover letter format can be used. The same was prepared using FlightGen app. To know more about cover letter for France
Cover letter created using FlightGen App Consulate of France 4 Montgomery St #3400, San Francisco, CA 94104, USA August 8 2022 Subject: Approval of my Schengen Tourist Visa with France Consulate for Honeymoon
Dear Consulate, I would like to visit France for tourism between Oct 6, 2022 and Oct 13, 2022 Travel Purpose: I am visiting France for 7 days for my honeymoon along with my wife. As a Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as a lead Engineer in Facebook for the past 3 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Saravana Bhavana) Ph : +85134579239 Email: [email protected]
Switzerland is a dream destination for many. If you have applied for a Switzerland Schengen visa,although Switzerland is not part of the Schengen area you are allowed to visit Switzerland on a Schengen visa. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Switzerland
Cover letter created using FlightGen App Consulate of Switzerland Pier 17, Suite 600, San Francisco, CA 94111, United States Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Switzerland Consulate for Honeymoon
Dear Consulate, I would like to visit Switzerland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Switzerland since I love train tours and eating chocolates As a Pakistan citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the CEO of blinkvisa.com for the past 3 years. All my travel expenses on this trip is taken by me itself.
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Mohammad Ghrewaty) Ph : +85134579239 Email: [email protected]
Though not on top of everybody’s travel list, if you want to see a charming and a relaxed side of Europe then Czech republic is a great choice. Hence the cover letter format would be. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Czech Republic visa
Consulate of Czech Republic PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates
Jan 18 2022
Subject: Approval of my Schengen Tourist Visa with Czech Republic Consulate
Dear Consulate, I would like to visit Czech for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Czech & the bavarian region.
As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Marketting Manager of Etislat telecom for the past 3 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the Czech consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order.
( Mohammad asani) Ph : +8513457000 Email: [email protected]
If you have a penchant to experience Scandinavian regions, then Denmark is a wise choice. While there, you could also visit the Faroe Islands. The cover letter example for the Denmark Schengen visa format would be:. To know more about cover letter for Denmark
Cover letter created using FlightGen App Consulate of Denmark PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Denmark Consulate
Dear Consulate, I would like to visit Denmark for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Norway & Iceland.. Travel Purpose: A trip with my friends to experience Scandinavian culture & enjoy Icelands unique architecture. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Marketting Manager of Burj Khalifa for the past 5 years. All my travel expenses on this trip is taken by me itself. Following the requirements as mentioned on the Denmark consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]
Italy is one of the most popular tourist destinations in Europe, and if it is part of your plan, then you can use the sample cover letter below. To know more about how to create cover letter for Italy visa
Cover letter created using FlightGen App Consulate of Italy Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate
Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Switzerland & France. Travel Purpose: I am going on a solo trip exploring the northern Italy region , lake como, Switzerland and a part of Paris. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Talent Acquisition head of Sony India or the past 8 years. Bearer of all my travel expenses on this trip is me itself.
Following the requirements as mentioned on the Italy consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
If you like to immerse yourself in Greek history and enjoy its magnificent islands, then you will need a Greece Schengen visa. In that case, you can make use of the sample cover letter below. To know more about how to c reate cover letter for Greece visa
Consulate of Greece 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011
Aug 28 2022
Subject: Approval of my Schengen Tourist Visa with Greece Consulate
Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids.
I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my family.
Following the requirements as mentioned on the Greece consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
( George Sunnyold) Ph : +85134237000 Email: [email protected]
If you want to visit Amsterdam and enjoy the old charm of Zaanse Schans and maybe purchase a wooden shoe, then you will have to apply for a Netherlands Schengen visa . In that case, you can make use of the sample cover letter below. To know more about how to create cover letter for Netherlands visa
Cover letter created using FlightGen App Consulate of Netherlands 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Greece Consulate
Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my fam
There is no place like Norway with its advancements, and a cruise on the Fjords is a dream for many. Also, the northern lights are a sight to behold. if you fancy Norway as your next destination, then you will have to apply for a Norway Schengen visa . In that case, you can make use of our sample Cover letter for Norway below To know about how to create cover letter for Norway visa
Cover letter created using FlightGen App Consulate of Norway 50-C, Shantipath, Chanakyapuri New Delhi – 110021 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Norway Consulate
Dear Consulate, I would like to visit Norway for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Finland in this trip. Travel Purpose: To spend my vacation of 10 days cruising on the Fjords and experience Northern lights firsthand and sit on Trolltunga and contemplate life. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Tech Lead Head of Amazon LLC or the past 4 years. I am the bearer of all my travel expenses on this trip for myself
Following the requirements as mentioned on the Norway consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
Sincerely, Date: Aug 6, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]
If you want to avoid the noisy Germany and Austria & indulge yourself in some cheap beer and World war history then Poland is the right place for you . If that is what you fancy, then you will need a Poland Schengen visa and the below cover letter will help you get it. To know more about how to create cover letter for Poland visa
Cover letter created using FlightGen App Consulate of Poland 42/2 8th Main Road, 5th Cross, RMV Extension, Bangalore – 560100 Aug 28 2022
Subject: Approval of my Schengen Tourist Visa with Poland Consulate
Dear Consulate, I would like to visit Poland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Germany & Austria in this trip. Travel Purpose: To understand more about World war history since I am fascinated to know more about its struggles. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I own a travel agency in Bangalore specialising in Germany or the past 4 years. I am the bearer of all my travel expenses on this trip for myself
Follow the requirements as mentioned on the Polish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Aug 6, 2022 ( Gnagadaga Sunnyold) Ph : +85134200 Email: [email protected]
The important other visa documents other than cover letter are:
Invitation Letter for Visa
NOC letter for Visa
Dummy Ticket / Dummy Flight Ticket
Flight Itinerary
Travel Itinerary
Travel Insurance
Proof of Accommodation / Dummy Hotel Booking
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Home > Blog > Guides > Schengen Visa Cover Letter
on 22 Nov, 2021
What is a schengen visa application cover letter.
A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit.
The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.
The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.).
In other words, your cover letter is a summary of your Visa application .
The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted.
Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global.
In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.
This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed.
However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided.
You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .
The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear.
The letter is important for your application because:
Most of the documents that you must submit are official documents that cannot clearly highlight your travel background.
In other words, your covering letter is the only document that can actually tell a story.
Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa.
Embassies/Consulates receive hundreds of applications weekly.
Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant.
This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.
Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents.
The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).
Once you have gathered all of your documents, you can write the letter on your computer.
We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application.
Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.
Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making.
Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .
Not all the below errors can lead to the rejection of your application but your chances of approval may decrease.
Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:
Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers.
Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence.
For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country).
You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”.
The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa.
You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”
One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents.
For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .”
Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations.
As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone).
For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”
Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).
But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application).
Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter.
Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):
Sample 1:
“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.
My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17 My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”
“Dear Visa Officer,
I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.
My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.
I have attached to this letter the following documents [List of documents] .
Please do not hesitate to contact me for any questions and clarifications.
Raji Anand”
Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process.
At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.
Show the Embassy/Consulate officers that you are an organised person.
You should mention the list of documents that you are submitting for your application in order of priority (and not randomly).
Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations , flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself).
For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.
The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting.
If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.
For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application.
Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.
If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .
The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.
There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.
Click the Free Consultation button below to get the information you have been searching for
Schengen visa.
Schengen visa cover letter format with samples and common mistakes.
So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.
Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?
First off, let’s discuss – Why do we need a cover letter at all?
Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!
Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )
Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?
Any apprehensions, any communication – everything has to be done through the cover letter.
While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:
1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.
2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.
• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.
• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!
My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !
For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.
This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.
21/06/2017 Place: Bangalore
THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052
Dear Sir or Madam,
Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)
I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.
The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)
Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways
I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,
Yours sincerely, XYZ, Address, Phone, Email.
Here, I find 3 major flaws:
• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.
May 3, 2016 Bengaluru
The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026
Dear Sir/Madam,
I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.
We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.
Our detailed itinerary is attached inside. Brief itinerary would be as follows:
27 May 2016 | 2 June 2016 | 7 | Rome-Florence-Pisa-Calenzano-Maranello-San Marino-Civitanova-Naples-Pompeii-Sorrento-Blue Grotto-Amfali Coast-Eboli-Alberabello-Bari (Italy) |
3 June 2016 | 3 June 2016 | 1 | Dubrovnik (Croatia) |
4 June 2016 | 4 June 2016 | 1 | Montenegro |
5June 2016 | 5June 2016 | 1 | Mostar (Bosnia) |
6 June 2016 | 8 June 2016 | 3 | Split-Rastoke-Zagreb (Croatia) |
9June 2016 | 9 June 2016 | 1 | Ljubljana (Slovenia) – Venice (Italy) |
10 June 2016 | 10 June 2016 | 1 | Milan (Italy) |
11 June 2016 | 11 June 2016 | 1 | Rome (Italy) |
I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.
Please find the following documents to support my visa application enclosed herewith:
* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016
I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.
Sincerely, Name Mobile: Email:
This format bought us Schengen Visa for Italy on our European Odyssey last year. Hope this post helps you in crafting your letter.
If you are planning to apply a Schengen Visa for Italy, then click here to read a post about the process of applying Schengen Visa for Italy.
Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.
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Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down
Glad it was of your help 🙂
Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona
Please write into us at [email protected]
Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.
There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!
And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂
this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved
Very true Mayuri!
Hi Ashwini,
I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.
Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.
Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?
Hai Harpreet,
If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!
YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….
Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.
Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.
Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?
Hi Adhiman,
The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.
Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.
Sure Ezinne. I shall try to pen down that post soon 🙂
My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.
Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!
Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications
I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.
Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks
Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.
Thank you very much, i appreciate your reply.
By the way do we need to stick our-self with the same consulate?
That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance
There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.
Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.
Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?
Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?
As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?
Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.
I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you
Hrisheekesh Pargaonkar ±33753190588 ±917588436499
Answering your questions one by one.
q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.
q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.
q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.
q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.
q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.
Hope this helps. Thanks
hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.
waiting for reply
Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂
Can you please put more light on the format of ‘Detailed Itinerary’
Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.
Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.
It upto you Vikas. Totally your decision 🙂
Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks
If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.
Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.
Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.
Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)
2)The cover letter can be written on an A4 size paper write?
Thanks in Advance
Answering pointwise:
1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.
2. Should be printed on A4 size paper
Hello Ashwni
I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂
Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office
I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.
The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.
My queries, hence, are:
1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.
Thanks in advance.
Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.
Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.
Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂
1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.
2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.
2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.
3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.
Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.
I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂
Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.
In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic
Mention all the member states you are traveling to. Also check the multiple entry option in the application form
Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.
1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?
2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.
Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply
1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.
2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.
Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –
1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.
Thanks in advance
1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.
Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.
1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?
Thank you so much!!
1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.
Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.
Please mail me to [email protected]
I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.
Thank you in advance.
I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.
Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application
Try attaching the wedding invitation card and mention the same in your cover letter.
Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?
Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter
Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.
hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.
1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.
hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.
Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )
Please call the VFS Helpline to get clarification on this.
Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)
I think this should be fine. Can you please call VFS helpline and confirm with them?
Sorry but spelling mistake – The Honourable Consulate not Honorable.
Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable
Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.
1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.
Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.
I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.
For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!
Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance
Mulitple Entry Visa
Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks
Please check the above comment
Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?
Please write to us at [email protected]
Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?
Yes. She can show money in her account and can self sponsor.
Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday
Answering your question pointwise:
1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.
July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India
Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries
Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)
……(continues)
P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.
3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.
P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.
hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me
Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.
Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?
Don’t think that would matter as much as the content inside the cover letter. Either one would do
Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.
The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)
So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.
You can say that you are sponsoring yourself.
Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.
Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,
Yes, download it and take a print and fill it by hand.
Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.
They can apply with you I guess. Please call VFS helpline and confirm
Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.
If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.
Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?
The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.
Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?
Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!
Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?
If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.
Hi ashwini,
i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter
Yes. Please mention this in the cover letter.
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Home » Visas » USA Tourist Visa » Cover Letter
<Your Name> <Your Address>
<Date>
American Consulate General <Address of the consulate>
Dear Sir/Madam,
Re: Request for a visitor visa to the United States
I, <parent’s name>, would like to request you to please grant me a Visitor’s Visa to visit the United States of America during <time frame of their visit (like this fall or this spring or this summer, etc.)>. I would definitely come back to India within the allowed time-frame for the following reasons
<Bullet point your reasons and high light any main reasons you might have here>
1. 2. 3. …. ….. …….
Once again, I would like to humbly request you to consider my application and grant me a visitor visa.
Sincerely, <Signature> <Name of your parent>
Note: Important information about sample documents
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Blog details, invitation letter for australia tourist and visitor visa [with samples].
An invitation letter for Australia is an essential document that provides a clear understanding of why a person is visiting Australia and who is inviting them. It serves as evidence to the immigration authorities that the visit is genuine. In this guide, we will explain what an invitation letter is, how to write one, and provide helpful examples for different scenarios. Whether you are inviting a friend, family member, or business partner, this article will cover everything you need to know about writing an invitation letter for an Australia tourist or visitor visa.
What is an australia visa invitation letter what exactly is a tourist visa explaining the concept and core purpose of an invitation letter requirements for an invitation letter in australia how to write an invitation letter for australia visa 1. start by following the standard letter format. 2. include a subject line and the visa applicant’s details. 3. describe the relationship and its purpose. 4. specify the duration and living arrangements. 5. express your intentions and support. 6. offer contact information. 7. verify your status in australia. 8. state all attachments included. 9. close with politeness. 10. double-check details and attachments for accuracy. invitation letter format for australian tourist visa sample invitation letter for tourist visa to australia do you need an invitation letter for a tourist visa to australia for your parents how do i write an invitation letter for a family member sample invitation letter for parents to visit australia still need help with how to write an invitation letter for tourist visa invitation letter for australian visitor visa how do you write an invitation letter for an australian visitor visa invitation letter for australian visa (subclass 600) invitation letter for australian tourist visa for friend invitation letter for australian tourist visa for parents invitation letter for parents to visit australia during pregnancy invitation letter for australian tourist visa for family members how to order an australia invitation letter template for invitation letter for australia visa australian tourist visa invitation letter for a friend can i invite someone on an australian student visa invitation letter sample for holders of a student visa other required documents what is the statutory declaration for australia visa, what is an australia visa invitation letter.
An invitation letter for an Australia visa is a formal document that is typically written by a person residing in Australia, inviting someone from another country to visit. It acts as a support document during the visa application process, explaining the purpose of the visit, the relationship between the inviter and the applicant, and providing details about the trip. Although it is not a mandatory requirement in every case, having an invitation letter can strengthen a visa application by proving the legitimacy of the visit.
A tourist visa is a visa category designed for people visiting Australia for leisure or tourism purposes. The tourist visa (subclass 600) allows individuals to travel to Australia for holidays, family visits, or recreational purposes. The duration of the stay can vary depending on the visa grant. An invitation letter can significantly support the application by clarifying the visit’s purpose.
The primary purpose of an invitation letter is to explain the reason for the visit and the relationship between the invitee and the inviter. It offers assurance to the Australian immigration authorities that the visitor will be hosted and taken care of, and that they will leave the country before their visa expires. It also shows that the invitee has a genuine connection to Australia, making the visa approval process smoother.
To ensure that the invitation letter meets the standards required by the Australian Department of Home Affairs , it must include several key details:
Writing an invitation letter for an Australia visa follows a simple format but must include all essential information. Below are step-by-step instructions to help you create a well-structured and informative letter:
Begin with your full name, address, and contact details at the top of the letter, followed by the date. Address the letter to the Australian Department of Home Affairs or the Australian consulate where the visa application will be lodged.
In the subject line, clearly mention the purpose of the letter, such as: "Invitation Letter for [Invitee’s Name] to Visit Australia" . Then include the invitee’s full name, date of birth, passport number, and any other relevant details.
Explain the nature of your relationship with the person being invited. Whether it’s a friend, family member, or colleague, clarify how long you have known each other and the reason for their visit.
Provide clear information about the dates of the visit and where the invitee will be staying. If you are offering accommodation, mention the address and confirm your support during their stay.
State that you fully support the invitee’s application and that they will return to their home country once the visit is complete. Offer assurances to the visa officers about the invitee’s intentions to comply with visa conditions.
Ensure that your contact details are available so that the immigration authorities can reach you if needed. This includes your phone number and email address.
Clearly mention your legal status in Australia, whether you are a citizen, permanent resident, or visa holder. Attach a copy of your Australian passport or visa as proof.
List any additional documents you are attaching, such as proof of your residency, copies of the invitee’s passport, or accommodation details.
End the letter by thanking the visa officer for their consideration. Use polite language and maintain a professional tone.
Before sending the invitation letter, review all the details carefully and ensure all the required attachments are included. Any missing information can delay the visa process.
The format for an Australian tourist visa invitation letter typically includes the following sections:
Here is a sample invitation letter for a tourist visa to Australia. Feel free to use this template as a guide when writing your own invitation letter:
If your parents are visiting you in Australia, an invitation letter is a helpful document. While it may not be mandatory for all visa applications, it can certainly add strength to the application. The letter should clearly explain the purpose of their visit, and you should include details of your relationship, such as birth certificates or any other documentation that proves they are your parents.
Writing an invitation letter for a family member is similar to the general format we discussed. However, be sure to emphasize the familial relationship and provide proof of this relationship, such as birth or marriage certificates. Additionally, if you are financially supporting their trip, make sure to mention that in the letter and provide evidence such as bank statements if required.
Below is a sample invitation letter for parents visiting Australia:
If you're still unsure about how to write an invitation letter for a tourist visa, it’s always helpful to consult with a visa consultant or migration agent. These professionals can guide you through the process and ensure that all documents are correctly submitted. This is especially useful if the visit is complex or involves multiple visitors.
An invitation letter for an Australian visitor visa is similar to the tourist visa letter. It may be used for short business trips, family reunions, or social visits. The key difference is that visitor visas are sometimes used for non-leisure purposes like attending meetings or conferences, so the invitation letter should reflect the purpose of the trip accordingly.
Follow the same steps for writing an invitation letter for a tourist visa. The focus of a visitor visa letter may slightly differ depending on the purpose of the visit, but it should always include the following:
The Australian Visa Subclass 600 is a popular choice for tourists and visitors. An invitation letter for this visa should highlight the purpose of the trip, whether for tourism, visiting family, or attending events. Clearly mention how the visitor’s stay will be supported and that they will return home upon visa expiration.
If you are inviting a friend to visit you in Australia, make sure your invitation letter explains how long you’ve known each other, the reason for their visit, and the activities you plan to do during their stay. The letter should be detailed enough to show that the visit is genuine, but also concise and to the point.
Writing an invitation letter for parents to visit Australia is a common scenario. Many Australians or residents invite their parents for extended visits. Be sure to mention that you will take care of their living arrangements and any other necessary details, such as their health insurance or financial support during the stay.
If you are expecting a child and want your parents to visit during your pregnancy, explain this in the invitation letter. Immigration authorities are generally more understanding in these cases, but make sure to provide medical evidence and explain how long they plan to stay to help you during this important time.
An invitation letter for family members visiting Australia should emphasize the family relationship. Provide proof of relationship, such as birth or marriage certificates, and ensure that all travel plans are well-detailed in the letter. Mention that their trip is for family bonding and leisure, and that they will return home as planned.
If you are not confident about writing an invitation letter yourself, many visa consultants offer services to draft the letter for you. You can easily contact a visa consultant to prepare a professionally written letter tailored to your needs.
Here is a basic template for an invitation letter for Australia:
As previously discussed, inviting a friend to Australia requires a detailed yet straightforward letter. Explain your relationship, their reasons for visiting, and how they will be supported during their stay. Offer assurances that they will follow the visa conditions and return to their home country after their trip.
Yes, as a student visa holder, you can invite friends or family members to visit you in Australia. However, ensure that your invitation letter includes your student visa details and that the visit aligns with the duration of your studies. Also, mention how you will support them during their stay.
If you are a student in Australia, you can use the following sample to invite someone to visit you:
In addition to the invitation letter, visa applicants must provide other required documents, including:
A statutory declaration is a legal statement that may be used to support your visa application. It is often used in place of an invitation letter in situations where the inviter prefers to make a formal legal statement about the visitor’s intentions, financial arrangements, and compliance with visa conditions.
15 visa letter samples.
Are you planning to travel abroad but feeling overwhelmed by the visa application process?
One of the most crucial components of your visa application is the visa letter.
This letter serves as a powerful tool to persuade the visa officer that you have a legitimate reason for your trip and that you meet all the requirements.
In this article, we present 15 visa letter samples that cover various scenarios, from tourist visas to business visas, to help you craft a compelling letter that will boost your chances of visa approval.
Subject: Tourist Visa Application – John Smith
Dear Visa Officer,
I am writing to apply for a tourist visa to visit [Country] from [Date] to [Date]. The purpose of my trip is to explore the beautiful landscapes, experience the vibrant culture, and enjoy the local cuisine.
During my stay, I plan to visit popular tourist attractions such as [Attraction 1], [Attraction 2], and [Attraction 3]. I have made all the necessary arrangements, including flight bookings, hotel reservations, and a detailed itinerary.
I am a [Profession] at [Company] and have been employed there for [Number] years. I have a stable income and sufficient funds to cover all expenses during my trip. I have also purchased travel insurance to ensure that I am covered in case of any unforeseen circumstances.
I assure you that I will abide by all the laws and regulations of [Country] during my stay and will return to my home country before the expiry of my visa.
Thank you for considering my application. I look forward to the opportunity to visit your beautiful country.
Subject: Business Visa Application – Jane Doe
I am writing to apply for a business visa to attend a conference in [City], [Country] from [Date] to [Date]. The conference, titled [Conference Name], is a significant event in my industry, and attending it will provide me with valuable insights and networking opportunities.
I am currently employed as a [Position] at [Company], where I have been working for [Number] years. My employer has authorized my attendance at the conference and will cover all expenses related to my trip.
During my stay, I will be residing at [Hotel Name], which is conveniently located near the conference venue. I have attached my flight bookings, hotel reservations, and conference registration confirmation to this application.
I assure you that I will respect the laws and regulations of [Country] during my stay and will return to my home country upon the completion of the conference.
Thank you for considering my application. I am eager to represent my company at this prestigious event and contribute to the exchange of ideas in my industry.
Subject: Student Visa Application – Michael Johnson
I am writing to apply for a student visa to pursue my [Degree] in [Major] at [University Name] in [Country]. I am thrilled to have been accepted into this prestigious program, which will provide me with the knowledge and skills necessary to excel in my chosen field.
I have a strong academic background, with a [Degree] in [Major] from [University Name] in my home country. I have also been awarded a scholarship that will cover a significant portion of my tuition fees and living expenses.
During my studies, I will be residing in the university’s dormitories, which offer a safe and convenient living environment for international students. I have attached my acceptance letter, scholarship award, and proof of financial support to this application.
I am committed to dedicating myself fully to my studies and adhering to all the laws and regulations of [Country]. Upon the completion of my degree, I intend to return to my home country and apply my newfound knowledge to contribute to the development of my community.
Thank you for considering my application. I am eager to embark on this life-changing academic journey and immerse myself in the culture and traditions of your country.
Michael Johnson
Subject: Work Visa Application – Sarah Thompson
I am writing to apply for a work visa to accept a position as a [Position] at [Company Name] in [City], [Country]. I am excited about this opportunity to contribute my skills and experience to a leading company in my industry.
I have been offered a two-year contract with [Company Name], with the possibility of extension based on my performance. The company has provided me with a detailed employment contract, which outlines my responsibilities, compensation, and benefits.
I hold a [Degree] in [Major] from [University Name] and have [Number] years of experience working in the [Industry] industry. My expertise and qualifications make me well-suited for this position and will allow me to make a valuable contribution to the company.
During my stay, I will be residing in an apartment provided by the company, which is located near the office. I have attached my employment contract, educational certificates, and proof of accommodation to this application.
I assure you that I will respect the laws and regulations of [Country] and will fulfill all my obligations as a temporary resident. Upon the completion of my contract, I intend to return to my home country.
Thank you for considering my application. I am thrilled about the prospect of working in your country and contributing to the success of [Company Name].
Sarah Thompson
Subject: Family Visit Visa Application – David Wilson
I am writing to apply for a family visit visa to spend time with my [Relationship], [Name], who is a citizen of [Country]. I am excited about the opportunity to strengthen our family bond and create lasting memories together.
During my stay, I will be residing with my [Relationship] at their home in [City]. They have provided me with an invitation letter, confirming their willingness to host me and cover all expenses related to my visit.
I am currently employed as a [Position] at [Company] and have been granted a three-week leave of absence to make this trip possible. I have sufficient funds to cover any additional expenses during my stay.
I assure you that I will respect the laws and regulations of [Country] and will return to my home country before the expiry of my visa.
Thank you for considering my application. I am grateful for the chance to spend quality time with my loved ones and experience the warmth and hospitality of your country.
David Wilson
Subject: Medical Treatment Visa Application – Emily Davis
I am writing to apply for a medical treatment visa to seek specialized care for my [Medical Condition] at [Hospital Name] in [City], [Country]. After extensive research and consultation with my local physicians, I have determined that the expertise and facilities available at [Hospital Name] offer the best chance for my recovery.
I have been in contact with [Doctor Name], a specialist at [Hospital Name], who has reviewed my medical records and agreed to oversee my treatment. They have provided me with a detailed treatment plan and an estimated duration of stay.
I have secured sufficient funds to cover all medical expenses, accommodation, and other costs associated with my treatment. I have also purchased comprehensive medical insurance to ensure that I am covered in case of any unforeseen complications.
During my stay, I will be accompanied by my [Relationship], [Name], who will provide emotional support and assist me with daily tasks as I undergo treatment.
I assure you that I will comply with all the laws and regulations of [Country] and will return to my home country upon the completion of my treatment.
Thank you for considering my application. I am hopeful that the specialized care available in your country will allow me to regain my health and quality of life.
Emily Davis
Subject: Cultural Exchange Visa Application – Daniel Brown
I am writing to apply for a cultural exchange visa to participate in a volunteer program organized by [Organization Name] in [City], [Country]. This program offers a unique opportunity to immerse myself in the local culture, contribute to community development projects, and foster international understanding.
During my three-month stay, I will be working alongside local volunteers on various initiatives, such as teaching English to underprivileged children, assisting with environmental conservation efforts, and supporting community outreach programs.
[Organization Name] has arranged for my accommodation with a local host family, which will provide me with a firsthand experience of the customs and traditions of your country. They have also provided me with a detailed schedule of activities and a letter confirming my participation in the program.
I am currently a student at [University Name], pursuing a degree in [Major]. I believe that this cultural exchange experience will not only enrich my personal growth but also contribute to my academic and professional development.
I assure you that I will respect the laws and regulations of [Country] and will fulfill all my obligations as a volunteer. Upon the completion of the program, I will return to my home country to share my experiences and promote cross-cultural understanding.
Thank you for considering my application. I am excited about the prospect of contributing to the well-being of your community and learning from the rich cultural heritage of your country.
Daniel Brown
Subject: Religious Pilgrimage Visa Application – Olivia Johnson
I am writing to apply for a religious pilgrimage visa to visit the sacred sites of [Religion] in [Country]. As a devout follower of [Religion], this pilgrimage holds immense spiritual significance for me and is a once-in-a-lifetime opportunity to deepen my faith.
During my two-week stay, I plan to visit [Sacred Site 1], [Sacred Site 2], and [Sacred Site 3], which are of great importance to my religious beliefs. I have made arrangements for my accommodation and transportation through a reputable travel agency specializing in religious tours.
I am a [Profession] at [Company] and have been granted a two-week leave of absence to undertake this pilgrimage. I have sufficient funds to cover all expenses related to my trip and have purchased travel insurance to ensure that I am covered in case of any unforeseen circumstances.
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that is befitting of my religious beliefs. Upon the completion of my pilgrimage, I will return to my home country with a renewed sense of spiritual fulfillment.
Thank you for considering my application. I am grateful for the opportunity to visit the holy sites of my faith and to experience the spiritual richness of your country.
Olivia Johnson
Subject: Conference Visa Application – William Davis
I am writing to apply for a conference visa to attend the [Conference Name] in [City], [Country] from [Date] to [Date]. This conference is a prestigious gathering of experts in the field of [Field], and I have been invited to present my research findings.
My presentation, titled [Presentation Title], has been accepted by the conference organizers and is scheduled for [Date] at [Time]. This opportunity to share my work with an international audience of peers is crucial for my professional development and will contribute to the advancement of knowledge in my field.
I am currently employed as a [Position] at [University/Company], where I have been conducting research on [Research Topic] for the past [Number] years. My employer has authorized my attendance at the conference and will cover all expenses related to my trip.
During my stay, I will be residing at [Hotel Name], which is conveniently located near the conference venue. I have attached my invitation letter, conference registration confirmation, and flight and hotel bookings to this application.
Thank you for considering my application. I am honored to have the opportunity to represent my institution and my country at this esteemed international event.
William Davis
Subject: Journalism Visa Application – Sophia Wilson
I am writing to apply for a journalism visa to cover the [Event Name] in [City], [Country] from [Date] to [Date]. As a journalist for [Media Outlet], I have been assigned to report on this significant event and provide our readers with insightful coverage.
The [Event Name] is of great interest to our audience, and my reporting will contribute to a better understanding of the issues and perspectives surrounding it. I have a proven track record of objective and responsible journalism, and I am committed to upholding the highest standards of my profession.
During my stay, I will be conducting interviews with event organizers, participants, and local experts to gather a comprehensive understanding of the situation. I have secured appointments with several key figures and have made arrangements for my accommodation and transportation.
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that is befitting of my role as a journalist. Upon the completion of my assignment, I will return to my home country to share my findings with our readers.
Thank you for considering my application. I am grateful for the opportunity to provide our audience with accurate and insightful reporting on this important event.
Sophia Wilson
Subject: Sports Competition Visa Application – James Thompson
I am writing to apply for a sports competition visa to represent my country in the [Competition Name] in [City], [Country] from [Date] to [Date]. As a member of the national [Sport] team, I have been selected to compete in this prestigious international event.
I have been training rigorously for this competition and am proud to have the opportunity to showcase my skills on the international stage. My participation in this event will not only contribute to my personal growth as an athlete but also promote the spirit of sportsmanship and cultural exchange.
During my stay, I will be residing in the athletes’ village provided by the event organizers. My travel and accommodation arrangements have been made by my national sports federation, which has also provided me with a letter confirming my participation in the competition.
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that upholds the values of fair play and respect for my fellow competitors. Upon the completion of the competition, I will return to my home country with a sense of pride and accomplishment.
Thank you for considering my application. I am honored to have the opportunity to represent my country and to compete against the best athletes from around the world.
James Thompson
Subject: Artist Visa Application – Emma Brown
I am writing to apply for an artist visa to participate in the [Exhibition Name] at [Gallery Name] in [City], [Country] from [Date] to [Date]. As an emerging artist, I am thrilled to have been invited to showcase my work at this prestigious international exhibition.
My artwork, which explores the themes of [Theme 1] and [Theme 2], has been selected by the exhibition curators for its unique perspective and artistic merit. This opportunity to present my work to an international audience is a significant milestone in my career and will contribute to my growth as an artist.
During my stay, I will be participating in artist talks, workshops, and networking events organized by the gallery. I have made arrangements for my accommodation and transportation, and the gallery has provided me with a letter of invitation confirming my participation in the exhibition.
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that is befitting of my role as an artist and cultural ambassador. Upon the completion of the exhibition, I will return to my home country with newfound inspiration and connections in the international art community.
Thank you for considering my application. I am grateful for the opportunity to share my artistic vision with a global audience and to contribute to the cultural exchange between our countries.
Subject: Volunteer Visa Application – Daniel Johnson
I am writing to apply for a volunteer visa to participate in a community development project organized by [Organization Name] in [City], [Country] from [Date] to [Date]. As a passionate advocate for social justice and sustainable development, I am eager to contribute my skills and knowledge to this important initiative.
During my three-month stay, I will be working alongside local volunteers and community leaders to implement projects focused on [Project Focus 1], [Project Focus 2], and [Project Focus 3]. These projects aim to improve the lives of underprivileged communities and promote long-term, sustainable change.
[Organization Name] has arranged for my accommodation with a local host family, which will provide me with a unique opportunity to immerse myself in the culture and traditions of your country. They have also provided me with a detailed schedule of activities and a letter confirming my participation in the project.
I am currently employed as a [Position] at [Company], and my employer has granted me a three-month leave of absence to pursue this volunteer opportunity. I have sufficient funds to cover any additional expenses during my stay and have purchased travel insurance to ensure that I am covered in case of any unforeseen circumstances.
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that is befitting of my role as a volunteer and goodwill ambassador. Upon the completion of the project, I will return to my home country with a renewed sense of purpose and a deeper understanding of the challenges and opportunities facing communities around the world.
Thank you for considering my application. I am excited about the prospect of contributing to the well-being of your community and learning from the wisdom and resilience of its people.
Daniel Johnson
Subject: Language Study Visa Application – Olivia Davis
I am writing to apply for a language study visa to attend a [Language] immersion program at [School Name] in [City], [Country] from [Date] to [Date]. As a language enthusiast and aspiring global citizen, I am eager to deepen my understanding of [Language] and the rich cultural heritage of your country.
The [School Name] is a renowned institution for language learning, offering intensive courses designed to improve students’ language proficiency and cultural competence. I have been accepted into their [Course Name] program, which combines classroom instruction with real-world language practice and cultural activities.
During my three-month stay, I will be residing in a student dormitory provided by the school, which will allow me to practice my language skills with fellow students from around the world. The school has provided me with a letter of acceptance confirming my enrollment in the program and outlining the course details and accommodation arrangements.
I am currently a student at [University Name], pursuing a degree in [Major]. I believe that this language immersion experience will not only enhance my language skills but also contribute to my personal growth and intercultural understanding.
I assure you that I will respect the laws and regulations of [Country] and will dedicate myself fully to my language studies. Upon the completion of the program, I will return to my home country with a deeper appreciation for your language and culture.
Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the beauty and complexity of your language and to forge lasting connections with the people of your country.
Olivia Davis
Subject: Internship Visa Application – William Wilson
I am writing to apply for an internship visa to participate in a professional training program at [Company Name] in [City], [Country] from [Date] to [Date]. As a recent graduate in the field of [Field], I am excited about the opportunity to gain practical experience and learn from industry experts in your country.
[Company Name] is a leading firm in the [Industry], known for its innovative approaches and commitment to excellence. I have been selected to join their internship program, which will provide me with hands-on training in [Skill 1], [Skill 2], and [Skill 3], under the guidance of experienced mentors.
During my six-month stay, I will be residing in a shared apartment arranged by the company, which is conveniently located near the office. The company has provided me with a letter of invitation confirming my acceptance into the internship program and outlining the terms of my employment and accommodation.
I hold a [Degree] in [Major] from [University Name] and have demonstrated a strong academic record and leadership potential throughout my studies. I believe that this internship experience will be a critical step in my professional journey and will prepare me for a successful career in the [Industry].
I assure you that I will respect the laws and regulations of [Country] and will conduct myself in a manner that is befitting of my role as an intern and representative of my home country. Upon the completion of the internship, I will return to my home country with valuable skills, knowledge, and professional connections.
Thank you for considering my application. I am grateful for the opportunity to learn from the best and brightest in your country and to contribute to the global exchange of ideas and expertise.
William Wilson
Crafting a compelling visa letter is essential to the success of your visa application.
By studying these 15 visa letter samples and adapting them to your specific situation, you can create a strong case for your travel purpose and demonstrate your commitment to respecting the laws and regulations of your destination country.
Remember, a well-written visa letter is just one component of your application.
Be sure to provide all the necessary supporting documents, follow the application instructions carefully, and be honest and transparent in your communication with the visa authorities.
We hope that these visa letter samples have provided you with valuable guidance and inspiration as you prepare for your international journey.
Good luck with your visa application, and may your travels be filled with adventure, learning, and personal growth!
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Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support ...
Sample One: Tourism in France. Subject: Schengen Visa Application - Tourism in France. Dear Visa Officer, I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France ...
Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.
B2 Cover Letter Sample. Here is an example of a B2 cover letter you can submit to the United States embassy or consulate: May 2023. United States Embassy in Albania. Rruga Stavro Vinjau 14, Tirana. Albania. Dear Honorable Consult, My name is Shkodran Jaha (passport number: AL19919911); I am an Albanian citizen who lives in Tirana, Albania ...
Also Read: Complete Guide to Schengen Tourist Visa from India. Sample Cover Letter for Schengen Medical Treatment Visa. The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:
The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation. Ganesh Murthy. 13 El Camino Real, Apt 45. Sunnyvale, CA 95123. Phone: +1 (408) 123-4567. Email: [email protected]. May 24, 2019. To.
Bangalore, India. March 24, 2023. Embassy of Germany. 45 MG Road. Bangalore, India. Dear Sir/Madam, I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.
Key Elements of a Schengen Tourist Visa Cover Letter. Your cover letter should include the following elements: Personal Information: Start with your name, date of birth, address, and contact details. Travel Dates and Itinerary: Clearly mention your travel dates and briefly describe your itinerary. Purpose of Visit: Explain the reason for your ...
Sample Cover Letter for Australian Visa (Online Application) Australian Visa Cover Letter. DOWNLOAD THIS! Sample Cover Letter for Schengen Visa ... I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be ...
Company Cover Letter For Visa Application. I am writing to support the visa application of our employee, [Employee Name], who is applying for a visa to [Country] for [Purpose of Travel]. [Employee Name] is an important member of our team, and their travel to [Country] is essential to our business operations.
Cover letter created using FlightGen App Consulate of Italy Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate. Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 .
Sample 3: Attending a Business Conference. Dear Sir/Madam, I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.
Sample Letter Ten. Subject: Application for Tourist Visa - Ava Johnson. Dear Visa Officer, I am writing to request a tourist visa for my upcoming trip to [Country] from [Date] to [Date]. As a photography enthusiast, I am thrilled at the prospect of capturing the stunning landscapes and cityscapes of [Country].
Sample B2 Visa Cover Letter. A cover letter may be included by a B2 visa applicant when applying for a visitor's visa. This cover letter will act as a table of contents of what's included in your submission package. The cover letter could include information like the reason for travel, intent to return back to the home country after a short ...
A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen ... Then you should follow our Schengen Visa Cover Letter sample and guide. Archives. May 2023; April 2023; March 2023; February 2023; January 2023; December 2022; ... For example, in case of a tourist Visa application you should not ...
21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052. Dear Sir or Madam, Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored) I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.
Sample Cover Letter for a USA Tourist Visa. <Your Name>. <Your Address>. <Date>. American Consulate General. <Address of the consulate>. Dear Sir/Madam, Re: Request for a visitor visa to the United States. I, <parent's name>, would like to request you to please grant me a Visitor's Visa to visit the United States of America during <time ...
How Do You Write an Invitation Letter for an Australian Visitor Visa? Follow the same steps for writing an invitation letter for a tourist visa. The focus of a visitor visa letter may slightly differ depending on the purpose of the visit, but it should always include the following: 1. Inviter's and invitee's full details; 2.
Sample One: Tourist Visa Letter. Subject: Tourist Visa Application - John Smith. Dear Visa Officer, I am writing to apply for a tourist visa to visit [Country] from [Date] to [Date]. The purpose of my trip is to explore the beautiful landscapes, experience the vibrant culture, and enjoy the local cuisine. During my stay, I plan to visit ...