assignment announcement letter

Announcement Letter For a New Assignment

If you would like to inform an employee about an assignment, here is a sample announcement letter for a new assignment.

[Title/Name of Intended Readers]

Dear [Title/Name],

We would like to bring to your notice that a new assignment regarding [Subject] is on hand, which has duly been given to [You/Name of Assignee]. The assignment must be completed by [Date], in congruence with the given details:

[Details of assignment]

Contact [Department/Name] in case of concerns. We look forward to the delivery of an exceptional result. 

Sincerely, 

[Announcer’s Name]

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What is Announcement Letter?

An announcement letter is a type of letter used for a number of business and personal situations. An announcement can be made in response to several situations such as promotion, retirement, engagement, wedding etc., In business announcement can be made for launching new products or business practices.

Objective of Announcement

Today making announcements about various events take place through the print and electronic media. Among the more popular ways of making announcements include, posting it in newspapers or on websites, sending out a collective email, issuing an audio-visual message and so on. A well articulated and engaging announcement can attract and engage the attention of your target audience and can make the event, program or occasion more successful.

There are different types of announcements and different ways of making those announcements. Here we will see the different uses and different ways of writing an announcement letter and announcement emails. There are personal announcements, made by an individual or public announcements made by an organization or by a government.

Personal Announcement

This includes information about a birthday, marriage or death. It could be an announcement of a name change or information about a change of address. When forming personal announcements remember to give only those details that are relevant to the event; be brief and clear.

Public Service Announcement

It includes those made by companies or by government bodies. Government bodies often hold press conferences if they want to make a major a public service announcements and later publish it in some form of print or electronic medium. For example, in the event of a natural disaster the government will issue an announcement, warning about impending danger and information about safety measures. The government may also issue any announcement about the launch of a new scheme to create public awareness about its work. (Check out our event announcement sample given below to get a better idea…)

Business or Corporate Announcement

In the corporate world companies make announcement about new jobs, new product launches, profit or loss assessments, corporate events and much more! Company Announcement letters, or email announcements, are directed toward new clients, employees or business partners depending on the nature of the announcement. Given below are some examples of email announcements made by a company for different reasons.

New Job Vacancy Announcement

A company will send out a job vacancy announcement to prospective candidates who may suit the job profile. If a company has plans to expand its business or introduce a new business model, they will send out a new business announcement to their clients, investors and business partners. As a gesture of hospitality, a company may sometimes make an announcement to welcome a new employee to the organization. Company announcements help to keep employees, clients and investors updated on the latest news regarding the company and let them know of new services launched or future plans.

How to make an announcement?

Even though there are all kinds of announcements that can be made, there are basic structural standards to keep in mind when writing an announcement letter. Whether you're announcing a  job opening , new schemes or programs, changes in policy or anything else, your announcement letter should be to the point, informative, and clear. If you are announcing bad news, make a direct, factual statement. Your tone should be understanding, considerate and tempered with optimism.

As you will see from the declaration letter tests gave, even declarations showing a negative issue can be verbalized so as to think about well an organization. A well-worded announcement can demonstrate a sincere desire to maintain a personal or business relationship, and can help to build confidence, boost morale, and facilitate goodwill.

Find below various Announcement Letter or Email for along with Sample Template in ready to use model in word and PDF format :

Read more :  Format of writing Annual Bonus letter to HR

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New Employee Announcement Email Sample Template

Subject: Welcome New Employee Announcement

The ABC Organization is pleased to welcome a new partner, Michael Cane, to the board of directors of the company. Mr. Cane grew up here in Delhi but has spent the last eight years working in the field of education and social services in Paris. His commitment to education, especially of the poor, has won him accolades the world over.

He will be Head of the Department of Social Development and Social Welfare at ABC Organization, working closely with the government for the upliftment of the poor in our country. We are honored to have him with us and are happy he has decided to return to his home country and bring his valuable experience to our office.

We wish him a long and prosperous future at our organization!

Designation

Company Name.

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New Job Vacancy Announcement Letter Sample template

Date:__________ 

Name of the Person

Address ____________

Subject: New job announcement

Dear Madam / Sir __________.

This letter is written to inform you that there is a position vacant for marketing manager in our company. Your agency has been working with us during the last two years and we already employed 5 people that you found and recommended to us. Please, see below the requirements necessary for applying to this position:

Person´s Specification / Job Specifications

Bachelor/MBA Degree in Marketing

Minimum 3 years experience in a similar position

Excellent communication skills

The knowledge of foreign language is preferable

High sense of responsibility

The job includes the following responsibilities: 

Lead marketing department

Achieve targets of the company

Must be good in motivating people

Once the competitors will meet the previously mentioned prerequisites and concur with the duties, benevolently approach you to get in touch with us for orchestrating the meeting. Please, note that the position will be open until the dated _________.

I would like to thank you again for the services provided and hope we will hire the excellent candidate with your support.

Organization Name

Job Announcement Example

Subject:  New Job Announcement

XYZ Ltd strives to create a working environment which encourages variety, change and offers leadership opportunities to all employees. I am pleased to announce one such new job opportunity available. Recent plans of expansion into the commercial sales industry means that we now wish to hire highly skilled and experienced Customer Care Executive.

Customer relations representatives provide telephone and on-line assistance to users of our products. Duties include:

handling telephone inquiries

maintain client relations

answering on-line questions

The new positions require a BA (or higher) Degree and a minimum of three years experience in the customer relations industry. Any questions regarding these positions will be answered by our Human Resources Department, the contact details are given below. Qualified persons who wish to be considered for this position must send in their application, including an updated CV, to the email address provided below by the date (____________)

Thanking you,

Contact Details

Business Announcement Letter Sample Template

 Date:__________  

From Name of the Person Address __________ Email ID __________ Contact No.________  

To, Name of the Person Designation Address ____________

Subject: Business Announcement Letter

I would like to inform you all that from today onwards you all will be having a new attendance record keeper which we call as biometrics. This machine can keep attendance record of 10,000 people and will keep record of incoming and outgoing of employees. This machine has been designed to reduce the load of HR department. 

Some of the salient features of this software includes Keeping track of the attendance record, Using access card for recording the incoming and outgoing timing of employees, Maintaining the leave status, joining date, Salary earned and other details; and printing the salary slips of all employees.

Person can get all the details with a single click on his PC. It not only reduces the manual labor but also saves a lot of time. We have tried our software on two companies and results are encouraging. We request you to try our software and give us feedback.

I am enclosing the product brochure for your information along with this letter. I will ask my marketing team to arrange a presentation and demonstration as per your available time.  

Looking forward for your positive reply.    

Yours Truly,

Name of the Person Designation Organization Name

Announcement for Discount offering Announcement Template

                                    Date :_________ 

Address ___________

It is a great pleasure to announce to you that we are making a 30% special discount in all orders of raw materials from the month of August to September. We have avoided raising the prices as possible. Any orders starting this month to the end of September will be honeyed for lower prices.

This is to inform you that, in a limited period of time, we are still reducing all the items in our catalog. You can take advantage of these prices. If you are willing to order bulk orders, heavy shipment, please do not hesitate to inform us and we will try to help you as we can mutually be in acceptable terms and conditions. 

Constantly, we will continue to serve our clients with the same quality and devotion that you expect from us.

Thank you in advance.

Sincerely yours,

 AUTHORISED SIGNATORY

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9 New Employee Announcement Ideas

Caroline Duncan : Nov 22, 2021 8:51:00 PM

When a new employee joins your company, sending an email to the rest of the organization can help to ease the new recruit into their position by letting everyone else know they are coming, what they will be doing and where they will be doing it. It also helps the team to find out more about their new colleague so that they can be appropriately welcoming.

Table of contents

Why are employee announcements important?

What to include in an employee announcement message, five new employee announcements examples, ideas to communicate new employee announcements, using a multichannel approach to new employee announcements.

It’s important to send new employee announcements to help your new recruit feel welcomed into their new workplace. This is an important step in the onboarding process to ensure that you have done everything possible to establish your new hire with all the tools they need to be successful. Letting people know that they will be joining the organization and what work they will be doing will enable them to hit the ground running and contribute to establishing them for success.

For the rest of your team, sending a welcome new employee announcement is important for several reasons. It helps to keep people informed about changes and developments within the company, which is important for productivity and engagement. Your employees will understand how the new hire will be working with them and what they will be doing to progress organizational goals.  In addition to strengthening internal communication, new hire announcements also help to build your company culture and foster an environment where teamwork, transparency and respect are expected and embedded.

There are key pieces of information that are important to include in an employee announcement message. This includes:

• The employee’s full name and any preferred name. Eg: Robert Smith, likes to be called Bob.
• What their job title will be.
• What department/team they’ll be working with.
• Who they are replacing, if applicable.
• If this is a brand new role.
• What work they will be responsible for.
• Where they will be located.
• When they will start.
• Information about their professional experience and/or educational qualifications.

Sending your new employee a brief questionnaire before they start in their new role can help you to get the information you need to include in the new employee announcement.

To make it easier for you to send announcements welcoming your new employees, we’ve produced a few new employee announcement examples that you can adapt and use to suit your own needs:

New employee announcement sample 1:

Hello team!

I’d like to welcome our newest member of the team, Amy McDonald!

Amy joins us next Monday as an accounting specialist and will join the finance team.  She’ll be based in the Chicago office and will be working with Judy Johnstone, who will be her manager. Her first day will be 18 October.

Amy is a CPA and has an MBA from Yale University. She’s worked in similar roles with major corporations including ABC, XYZ and EFG.

We’re excited to have Amy come on board. Please reach out to her if you need assistance with reconciling your accounts. Her details are [email protected] or you can call her on extension 1234.

New employee announcement sample 2:

Good morning everyone,

I have some great news to share. It’s with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! 

Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. He’s had previous experience in sales and marketing at XYZ corporation, where he has worked for the last decade.  We are thrilled that Jim is coming on board!

Please take a moment to introduce yourself to Jim and make him feel welcome. 

New employee announcement sample 3:

I’m pleased to announce that Michelle Spencer will be joining us at ABC Company as our new marketing coordinator, replacing Samantha Green who is going on maternity leave for 12 months. Michelle’s first day will be on 1 May, and she will have some handover with Samantha before she begins her leave on 5 May.

Michelle is a recent graduate of HIJ University and has interned at several not-for-profit organizations including EFG and LMNOP.  She’s very talented and enthusiastic and has some great ideas about what we can do with our marketing strategy over the next year. 

Please make Michelle feel welcome. She’ll be sitting at Samantha’s old desk in the marketing department. Samantha will be introducing her to everyone when she begins next week .

New employee announcement sample 4:

I am happy to announce that Melinda Yang will be joining the ABC Company team as an executive assistant to the Head of Legal, Nancy Baldwin.

Melinda’s first day will be 15 June. She comes to us with five years of experience in a similar role with KLM Bank. 

Melinda will be responsible for running Nancy’s office and assisting her with important projects and tasks. Please join me in extending Melinda a warm welcome .

New employee announcement sample 5:

Hello everyone,

I’m glad to be able to announce that we will be joined by Ivan Grubic who takes over the role of systems analyst on  31 October.

Ivan comes to us from BGF company where he has spent the last three years ensuring continuity of business processes. He graduated from Cityname University in 2015 with a degree in information technology, and his special interest area is determining redundancies in system processes to improve efficiencies.

Ivan will be a great addition to our team as we hope to streamline our services and drive digital transformation. Please make him feel welcome!

Whether or not you use one of the new hire announcement examples above, there are different ways to introduce a new employee to the organization, outside of sending an all-staff email notification . These can include:

• Taking your new recruit around for one-on-one introductions on their first day
• Introducing them at the next company-wide meeting (if you have one)
• Hosting a team gathering such as a coffee morning or lunch where the new employee can be introduced
• Welcoming them and including their picture on the home page or news feed of the company intranet
• Sending a pop-up alert to computers letting people know that the new person has joined the team
• Using audience segmenting to send new employee announcements only to relevant team members. For example, if you have 1000 people in your company and have hired a temp in one of your 10 offices, you may only want to communicate that with the office they will be working at as well as anyone else who will interact with them on a regular basis
• Make an announcement on your team collaboration platform such Slack, Teams etc.
• Introduce them via the company newsletter
• Include a picture of the new staff member with their name on a bulletin board or digital signage so that other team members can put a face to the name and say hello when they see the new hire.

Using more than one method of announcing a new employee is a great way to ensure that everyone who needs to know about the new person actually gets the message that they are starting.

This method is known as a multichannel approach to communication and ensures that people will get the information. With the rise of remote working, there isn’t always an opportunity for new hires to be taken around and introduced to every team member one-on-one. 

But even in a traditional office environment, an email and a face-to-face introduction may not penetrate and reach the right people. For example, if someone works part time or is always on the road, they may not see the email about the new hire and may also not be in the office on the day the person is introduced. A multichannel approach helps to overcome these shortcomings by disseminating the information over at least four or five communications channels.

DeskAlerts is a great system to use when you are taking a multichannel approach to communicating a new team member announcement. The system is designed with a range of tools and channels to take advantage of to ensure that no matter what your message is, or who you want to reach within your organization, DeskAlerts will be the right solution.

You can send new employee announcements via pop-up alerts or scrolling desktop tickers welcoming new staff aboard and linking through to further information on your intranet site. DeskAlerts can also be used to send email messages simultaneously with other types of messages, making sure that your messages will get through.

Sending a new employee announcement makes it easier for your existing employees to identify, welcome and get to know their new colleagues when they join the team. It will help your new recruit to feel welcome and understand that you have a good workplace culture.

People frequently ask these questions about new employee announcements:

What is a new employee announcement email.

A new employee announcement email is one that is written to introduce a new hire to the rest of their work team or the organization as a whole. It serves to let your existing employees know about the person who will be joining them and what work they will be doing, and when they will join the team.

Why is the new employee announcement email important?

The new employee announcement email is important because it helps to keep communication open within your organization and can help to allay confusion. The sudden presence of a new recruit won’t be a surprise to people because they will already know who that person is and what they will be doing. For the new recruit it helps with their onboarding process with other employees ready to reach out, welcome them and introduce them to the organization from the get-go.

How do you write a new employee announcement?

To write a new employee announcement you should include information about the employee including their name, the title of the role they’ll be doing, when they’ll be starting, what work they’ll be doing, where they will be located, what team they’ll be working with, information about their professional and educational background and contact details where appropriate.

How do you introduce a new employee?

There are several ways to introduce a new employee to the team. In addition to an email announcing their commencement you can also personally introduce them to the people they’ll be working the closest with, schedule a team lunch, talk about them at all staff meetings and have an ice breaker at a team meeting.

 Send urgent notifications to any corporate devices: PCs, phones, tablets, etc.

The high visibility combined with our 100% delivery rate guarantee. Bypass information overload. Deliver key information even if the computer is on screensaver mode, locked or sleeping.

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Announce the Appointment of an Employee to a Committee or Position

The executive committee has asked me to advise you that you are their choice for Director of Public Relations. We have considered several outstanding candidates and find your qualifications best suited to Doe Corporation. The committee considered your loyalty to the company, the years of excellent service you have given, and your enthusiasm and kind manner. We believe you represent the finest Doe values.

A general announcement will be made to the press and to the company employees on Monday, December 15, and a reception in your honor will follow in the corporate lounge at 3:00 p.m. Please give my secretary a list of friends and family members you would like us to invite to the reception. Prior to that time we will arrange for your picture to be taken for our next newsletter. We congratulate you and look forward to many years of continued association.

It is with pleasure that we announce the new chair of the Doe Charity Committee, Jane Doe. Jane has been with Doe Corporation for ten years and has served on many committees in the past. She currently works as secretary to Robert Johnson in the Technology Department.

Jane has previously served as president of the local realty association, is a member of the company's grievance committee, and has served as a volunteer with the fire department's annual Save our Youth program. Part of her new responsibilities will be to determine how Doe Corporation can help meet the needs of the homeless in our community. We are pleased that Jane has accepted this appointment and know she will represent the company well and will contribute much to the community.

I am pleased to inform you of the recent decision of the Board of Directors to promote you to Director of Marketing. You will assume this position on the first working day of the new year and will report directly to John Doe. In this position you will supervise the efforts of the six-member marketing staff and be responsible for directing their efforts as outlined in our Five-Year Plan.

Your two-year record with the marketing department affirms your strong marketing and people skills, which the board feels are essential to your new position. We are certain that you will enjoy continued success as our marketing director. Please accept our congratulations and best wishes.

I am pleased to announce that Eric Johnson, Professor in the Department of Linguistics, has been appointed to replace Jane Doe as Associate Dean in the College of Humanities. Eric served for many years as Chair of the Department of Linguistics and is currently completing a sabbatical leave. He has excellent credentials to serve in an administrative capacity in the college, and I appreciate his willingness to accept this appointment.

The exact date of the passing of the baton is not at all clear. Jane is already very much involved with her new duties in the Academic Vice President's office, and Eric needs to complete some work relating to his research before he can join us full time. We'll just say that at some point by the beginning of Fall Semester Eric will be in a position to assume his new responsibilities. We look forward to working with Eric in this new appointment.

How to Write this Appointment Letter: Expert Tips and Guidelines

Use a positive tone as you give as much detailed information as you feel necessary to communicate the scope and importance of the appointment. If other employees will read the letter, it should contain enough information about the appointee's qualifications that others will recognize that he or she is qualified to fill the position.

• Announce the appointment.
• Briefly explain the appointee's duties and qualifications. Include any necessary information about the position.
• Close on a positive note, and reaffirm your confidence in the appointee's abilities.

Write Your appointment in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 announce the appointment., sample sentences for step 1.

• As of June 7, we would like you to assume the position of Deputy Director of Corporate Finance.
• We are pleased to announce Jane Doe's appointment to the new position of Chief of Marketing. She will begin her new duties on September 1, and will be transferred to our corporate headquarters in Bloomington.
• You have been appointed to head a special task force to evaluate the alleged abuse of company facilities by employees.
• We have appointed Mark Doe to be the acting manager of the water department. This appointment is effective immediately and will run until further notice.
• We have just named Jane Doe as a member of the new task force to assess the needs of our distributors and vendors.

Key Phrases for Step 1

• announce the appointment of
• appointment was announced
• are pleased to announce the appointment of
• congratulations on your appointment
• great confidence in your ability
• has just been named as
• has been appointed as
• has been designated as
• has recently been appointed as
• have recently formed a committee
• is the best choice for
• it is with great pleasure that
• selected to fill this position
• to the position of
• want you to serve
• want you to fill the position of
• will assume his new responsibilities as
• will begin his new duties
• will add the position of
• will fill the position of
• will begin her new duties
• will temporarily assume
• will serve as
• will assume the duties of
• will take his place on the
• wish to report that
• would like to congratulate
• would like to appoint you to the position of
• would like to announce
• would like to recognize
• would like you to
• would like you to serve as

2 Briefly explain the appointee's duties and qualifications. Include any necessary information about the position.

Sample sentences for step 2.

• I feel that your work in the past as an advisor to the Doe Company and your experience as a counselor qualify you to evaluate how the company can avoid a machinists' strike. You will be working with Robert Johnson and Jane Doe. Your appointment begins immediately and will continue until the situation is resolved.
• He has had extensive experience as a public works supervisor. He will take over the City Harbor Commission on April 12 of this year and will continue in his duties for a three-year term, with the possibility of an additional three-year appointment.
• Because of Dr. Doe's reputation as a fine scholar and her election as "Teacher of the Year" for three of the last seven years, we feel she would be a natural appointee to the Academic Standards Committee. She will teach just two sections of literature per semester while she is serving on this committee. Her assignment begins with fall semester and will continue for three to five years.
• Ms. Doe has been with the company for eight years, and has been an assistant manager for the past three years. In addition to her other accomplishments, she headed the team responsible for designing the T-31 printer, has recently completed her master's degree in business and was a recipient of a Doe Fellowship. She will be responsible for finding new and more efficient ways to market our products overseas.
• Because of your years as a teacher, as a member of the City Council, and as a member of the Council of Churches, we feel you would be the best choice for Public Relations Committee chairperson. We anticipate that you will begin at the end of this month. Having already served on the committee, you are well aware of what your duties will be and how we feel about this important position.

Key Phrases for Step 2

• anticipate that you will
• appointment has a term of
• appointment is effective as of
• assignment will begin on
• because of your past experience
• by virtue of her experience as
• certainly qualify him for
• duties will include
• expect you to
• extensive experience as
• has been with the company for
• has contributed a great deal
• has recently received
• has recently completed
• her excellent performance as
• his remarkable accomplishments in
• his extensive experience with
• qualifies you to serve in this position
• qualify him well for
• the obvious choice for
• was a recipient of
• will be of the utmost importance
• will take over the
• will be responsible for
• will continue for
• will serve in this position indefinitely
• will assist in the department of
• will lead a task force to
• with the possibility of an additional
• work in the past has been superb

3 Close on a positive note, and reaffirm your confidence in the appointee's abilities.

Sample sentences for step 3.

• I look forward to working more closely with you over the next couple of months.
• If anyone can do this job well, I know you can.
• We feel that Mr. Doe is the right person to help this company become number one!
• We feel that Dr. Doe's expertise and experience will greatly benefit this institution.
• We feel that Jane will provide the boost we need to become the premier cable network in this area.

Key Phrases for Step 3

• accept my best wishes
• am confident that
• are the right one for the job
• are needed now more than ever
• congratulations are in order
• have great confidence in
• in this new responsibility
• join with me in welcoming
• look forward to
• our confidence in
• our confidence in your ability
• thank you for your service
• to working more closely with
• under your leadership
• will see significant growth
• will do a fine job
• will all benefit from
• will have a great impact on
• will do an outstanding job
• will be a valuable addition to
• will help this company become number one
• will be a great asset
• will help us reach our goals
• wish to express our
• your example will influence
• your continued success
• your expertise and experience

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How to Announce a Job Promotion (With Examples)

How Companies Announce Promotions

What to include in a promotion announcement, promotion announcement examples, promotion announcement template, frequently asked questions (faqs).

Are you managing an employee who’s about to be promoted or internally transferred? If so, you might be wondering about the best way to announce a job promotion. Who should you advise that the person has been promoted or transferred, when should you notify other staff, and what's the best way to announce a promotion?

Companies can announce promotions of employees in many different ways. In a small company, the announcement might come during a company meeting where all the staff is present. Larger companies, however, typically use email to make promotion announcements to employees. The employee's seniority level may also be a determining factor in how you ultimately announce the promotion.

Here's information on options for announcing a promotion or transfer, what to include in an announcement email, and some example messages.

Key Takeaways

• The purpose of the announcement is to support the promoted employee and keep everyone in the loop.
• Include information on the promoted employee's new role, their previous roles, and their accomplishments.
• Encourage the team to share their well wishes. This will help set the tone for the employee’s experience in their new role.
• Be sure to inform key team members first. The news shouldn’t come as a surprise to the promoted employee’s closest colleagues. 

Those most closely affected by the change—team members, supervisors, and direct reports—may be informed in advance of a formal company-wide announcement so they can support a smooth transition within the organizational structure.

It's important to inform employees who work closely with the promoted individual promptly, so they aren't surprised when they hear the news.

Depending on the nature of the industry and the position, the news might also be shared on the company website. When someone is promoted internally to a C-level position , the media may be notified as well.

Once a job promotion has been offered to and accepted by an employee, the news will typically be shared in an email message to the company. The promotion announcement will either be sent by human resources or company management.

Here’s what to include when you’re writing up a job promotion email:

• A promotion announcement should cover several points to effectively explain the promotion committee’s selection decision, promote and support the chosen employee in their new position, and congratulate them on their achievement.
• When writing a promotion announcement, be sure to include a summary of the employee’s old and new roles, and to mention any pertinent accomplishments during their tenure with the company.
• It’s appropriate to include some background information, such as the employee’s education and certifications.
• In conclusion, you will want to encourage everyone to welcome and congratulate them on their new position.

You are, in effect, telling the “story” of the employee’s history within your organization to justify their promotion. This is particularly important if the employee competed against multiple candidates for promotion.

The following are examples of promotion announcements sent to company staff via email.

Promotion Announcement Example #1

Subject: Jane Doe, Director of Marketing

We are thrilled to announce the promotion of Jane Doe to Director of Marketing in the Corporate Communications department. Jane joined the company five years ago and has advanced through progressively more responsible positions in both the Advertising and Sales departments, where she has played a key role during our transition to our newly acquired digital sales and marketing technology.

Jane thus brings a wealth of experience to the Corporate Communications department, and we are excited about her new role at the company.

Please join us in welcoming Jane to Corporate Communications and congratulating her on her promotion.

Best regards,

Marian Smith Executive Director, Corporate Communications

Promotion Announcement Example #2

Subject: Michael Nolan - Customer Service Manager

I am pleased to announce Michael Nolan has earned a well-deserved promotion to Customer Service Manager effective October 1.

Michael brings extensive experience in customer service, customer solutions, and communications to his position, along with several years of experience with our company.

I would appreciate you welcoming him on board as he transitions to this new role.

If you have any questions moving forward, please don't hesitate to ask.

Sandra Tollhouse HR Manager

Promotion Announcement Example #3

Subject: Joe Smith, Regional Manager

We are pleased to announce the promotion of Joe Smith to Regional Manager of our Northeast operations. Joe has been with XYZ Company for eight years, during which time he has held positions in sales and management, proving himself to be a committed company advocate.

Joe came to XYZ from another retailer and brought with him the energy and enthusiasm that he has continued to use while leading his employees to consistently improve their sales numbers.

His background in business gives him an overall understanding of how to improve customer satisfaction, and his ability to motivate his team has led to his continued success in Connecticut.

While the Connecticut offices will miss him, please join us in welcoming Joe to Boston, and in congratulating him on his new position.

Mary O’Hara Director, XYZ Company

Use this template as a guide for writing your own promotion announcement email or letter.

Subject: Firstname Lastname - New Position

I am pleased to announce the promotion of [Firstname Lastname] from [Old Position] to [New Position]. [Firstname] has been with [Name of Company] for [X years] and has worked in [insert Names of Departments/Positions].

[Firstname] attended [Name of University] and came to [Name of Company] after graduation.

During her/his tenure here, [Firstname] has implemented protocols that have improved efficiency in the [Name of departments] and has frequently been recognized for outstanding achievements.

Please join me in congratulating [Firstname] on [her/his] promotion and welcoming [her/him] to the [New Department/Position].

Warm Regards,

Your Name Title

How do I show a promotion on LinkedIn?

You can add your new job to your LinkedIn profile by editing the experience section. Add the new position and start date, select your current employer, and then add an end date to your previous position. Optionally, you can share the new position with your network if you want to share the news.

Should I tell my team about my promotion?

When you've been promoted, your manager should announce the promotion to your colleagues. The announcement should come from the organization rather than the employee.

Management Change Announcement Letter: 4 Templates

A written or electronic letter delivered to all workers and curious stakeholders that explains an alteration in processes is known as a managerial announcement. Several huge corporations send this type of communication via internal mail. 

A corporation can distribute this notification to certain sections or all of its employees, as well as companies with whom it works. 🏢Announcing changes to the organization is a key component of interaction at work. This brief message might clarify any modifications that occur inside a company. 

Understanding how to draft and distribute a restructuring notice is an ability that will serve you well across your working life.

We will clarify a company-wide notice and why such a document is necessary, and then demonstrate how to draft one in this post. ✒️

Table of Contents

What to Write in a Management Change Announcement Letter

Some changes in organization declarations, such as a new hire, might help to build an accepting climate from the start.

It can also disseminate knowledge to ensure everybody on the team knows where they should report their job-related responsibilities. 

This notice would explain how staff should handle the latest shifts, indicating who they should reach out to, where they should go for inquiries, and any client relations modifications that may be required. 📜

• Writing a short but crisp subject. This will make the reader aware of what the letter is about. 📏
• Address the employee or the newly assigned team directly. 🧑‍💼
• Mention the qualifications of the new employees that have impressed you to opt for a change in management. 🎓
• Mention how this shift will be essential for the company. 📈

How to Write a Management Change Announcement Letter (Tips)

Here are some pointers to keep in mind while writing a management change announcement letter. ⤵️

Write a clear summary

Begin the press release by outlining the upcoming changes, outlining the rationale behind those as well as how these will affect the company and the staff. This will provide staff with an outline of the contents they can anticipate and will assist in establishing the framework for the presentation. 🖨️

Give a timeline

Provide staff with an accurate timetable for where the modifications will occur, as well as what efforts will be made to execute them. Workers will be able to get ready for alterations and carry out any required modifications as a result of this. 💣

Mention the concerns

Consider and answer any issues or queries that workers might raise in the statement. You’ll reduce stress and ambiguity while also promoting an atmosphere of consistency and concentration. 😟

Maintain transparency

It is critical to be transparent and truthful about the rationale for modifications and the effects they have on personnel. This fosters worker reliability and trustworthiness, as well as honest exchanges. 😄

Use lucid language

Use straightforward, simple English that is uncomplicated to grasp. Refrain from employing lingo or specialized phrases that staff members may find bewildering. 🔠

Mark the opportunities

If the modifications are likely to create new possibilities for staff members, including additional positions or initiatives, make that clear in the statement. Staff should feel excited and engaged as a result of this. 📊

Give the necessary resources

Make certain that staff have the assistance and tools they need to adjust to change. Training for staff members, mentorship, and psychological support may be included. Inform workers that their efforts are not isolated, as well as that the company is dedicated to assisting them as they are navigating transformation. 🏆

Give space for feedback

Keep your corporate statements participatory by using an online questionnaire tool and inviting colleagues to respond, ask queries, and offer confidential opinions. 🖋️

Template: 1

Management Change Announcement Letter

(Your name)

(Your address)

(Your contact information)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Announce Change of Management

Dear (Name of the Recipient),

We want to inform you all about the transfer of our company’s management (mention the company’s name and details). We are eagerly waiting to inform all of you that we have changed our management of (mention details) to Mr (mention the new manager’s name).

Therefore we decided on his decisions and choices in every decision regarding our company. This new management system will take effect from the day of (mention the date).

We want to inform you that there will be no changes in the policies or rules of our company. Feel free to work as in the previous days.

You have always been our trusted supporter and clients from the very beginning of our company. We wish for your help and support as always. If you have any problems, you can contact us at any time.

Hope you will be very happy and help us complete this process successfully.

Thank you very much, as always, for your support,

(Hand-written Signature)

(Notary or witness if required)

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Template: 2

(Mention the name of the sender)

(Designation of the sender)

(Name of the company)

(Contact information of the sender)

We are really glad to inform you all about the transferring procedure of our company’s management (mention the company’s name and details). We are pleased to inform all of our workers that we have changed our management of (mention details) to Mr. (mention the name of the new manager) from (mention the details) from the day (mention details).

For this reason, we have decided to abide by his decisions and choices while discussing everything regarding our company as our new (mention details). This new management system will affect from the day of (mention the date).

We want to announce that there will be no changes regarding the policies or rules of our company. All of you are requested to work as the previous days under this new management.

You have always been our trusted members and strong supporters from the very beginning of our company.

We wish for your kind help and support as the previous days. If you have any problem or query regarding this matter, please get in touch with us at any time through (mention contact details).

Hope you will be very happy with this decision and help us to complete this process with ease.

Thank you very much for your help and support,

With regards,

Template: 3

I hope you are in your best health and working well. I am writing this letter to inform you that our company has gone through a promotions process this month. Therefore, we have a change of authority regarding the management of our department of (mention the details) and our new manager has been Mr. /Ms. (mention the name) from the day of (mention the details).

Our new (mention details) of (mention department) is a well-qualified candidate for this post as he/she has excellent skills and experience. Considering the history of our good relationship, we hope you will support us in this matter.

We want to add further with this that there will be no changes regarding our company’s policies or regulations. You are earnestly requested to work and support us like the previous days under this new management.

You have always been our trusted supporters and good friends from the very first day of our company.

We eagerly hope for your kind attention and support like in previous days. If you have to know any information or have any query regarding this matter, feel free to contact us at any time through (mention contact details) within office hours.

Hope you will be very happy and support us with this decision to complete this process successfully.

Thank you very much for your help and support in the previous days.

Template: 4

Subject: letter to inform regarding change of management

Respected Sir/Madam,

This letter is to inform you that our company has gone through an annual process of promotions. Therefore, the management department of our company has changed. From now onwards (mention authority name) will be Manage our department as the replacement. The previous management department members have been promoted to the next hierarchy at our office.

The selected candidate is well-qualified for the post and has excellent managerial skills. They have shown exceptional capabilities as responsible professionals and assistant managers here. Considering the history of our relationship and communication, we can confidently say that they will efficiently manage all the deals between your organization and our company.

If you have any further queries, do let us know. You can reach us at (mention phone number) or through an email (mention email address). 

[Sender Name]

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