best powerpoint presentation pdf

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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The best PowerPoint to PDF converter in 2024: turn presentations into documents

Use the best PowerPoint to PDF converter to turn PPT files into PDF documents

• Best overall
• Best online
• Best conversion speed
• Best for beginners
• Best for batches
• Best cloud support
• Best for collaboration
• How to choose
• How we test

1. Best overall 2. Best online 3. Best free 4. Best conversion speed 5. Best for beginners 6. Best for batches 7. Best cloud support 8. Best for collaboration 9. FAQs 10. How to choose 11. How we test

Finding the best PowerPoint to PDF converter is essential for individuals and professionals looking to transform their PPT presentations into PDF format, ensuring that the original formatting is preserved across different devices and platforms. 

PDFs are invaluable for maintaining consistent layout and appearance, making them perfect for archiving, collaborating, and sharing documents—especially when dealing with recipients who may use alternative office suites or presentation software other than Microsoft PowerPoint.

If you're wondering how to seamlessly convert PowerPoint presentations to PDF, note that many of the best PDF editors and the best free PDF editors come equipped with document conversion capabilities, particularly for MS Office file types and images. However, not all editors are created equal, especially when it comes to specialized conversions like PowerPoint to PDF or even the best Excel to PDF converter tools.

To aid in your search, we have meticulously reviewed the best PowerPoint to PDF converters on the market. Our evaluation focused on user interface and experience, the efficiency of batch conversion features, compatibility across various platforms, overall performance, and affordability. This comprehensive review ensures you find a converter that not only meets your needs but also enhances your productivity and document management workflow.

The best PowerPoint to PDF converter in 2024

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

Below you'll find full write-ups for each of the best PowerPoint to PDF converter picks on our list. We've tested each one extensively, so you can be sure that our recommendations can be trusted.

The best PowerPoint to PDF converter overall

1. adobe acrobat dc.

Our expert review:

Reasons to buy

Reasons to avoid.

Adobe Acrobat is the Office standard when it comes to PDF software. Little surprise, then, that the creators of the classic file format are our top pick for best PowerPoint to PDF converter. 

Acrobat allows for the creation, conversion, compression, merging, and editing of PDFs - and just about everything else you'd need from a document management suite like this. 

Converting PPT to PDF is straightforward and fast. And there's plenty of support for other Office software conversions, too. 

True, we felt in our review that the interface could be overwhelming to some newcomers. However, once you're familiar with the product, navigation is effortless. 

After testing out the software, we awarded it a rare 5 stars, saying, "It brings a lot of features to the table, and even though this might be a bit too much for some beginners, it’s still great for those who know how to take advantage of what Acrobat DC has to offer."

Like other Adobe products, the PDF converter is only available via a subscription plan. If you're a casual user, this may not offer much value. Power-users, on the other hand, will likely get a lot out of the package, which unlocks OCR software and other useful tools. 

Read our full Adobe Acrobat review

The best online PowerPoint to PDF converter

2. soda pdf.

Soda PDF is an intuitive PPT to PDF converter and editor that you can use to transform PowerPoint documents to PDFs. There's also extensive support for other file types - with an emphasis on Office software. That, alone, makes Soda PDF one of the best PDF converters overall. 

When we tested the product, we found the design simple, and the toolkit loaded with document management features. 

The service is free, with serious upload limitations. More advanced tools locked behind three different subscription tiers, depending on your use-case. Available in your browser, on Windows and Mac desktops - ideal for offline PPT to PDF conversions - and on iOS, Soda PDF offers serious multi-platform utility. 

The software has support for PowerPoint conversion, merging multiple Microsoft Office files into a single PDF, and batch creation of PDFs from multiple PowerPoint files. You can even choose particular page ranges to convert.

An excellent all-in-one PDF conversion and editing tool, Soda PDF is a superb choice if you need to batch convert PPT to PDF.

Read our full Soda PDF review

The best free PowerPoint to PDF converter

3. pdf candy.

PDF Candy is one of our top choices for best free PDF editor - and one of the reasons for that is its broad set of conversion tools. 

The online PDF converter houses 47 different tools for editing, manipulating, splitting, merging, and protecting your documents. And part of that set is made up with 19 ‘convert to PDF’ tools and 10 ‘convert from PDF’ tools. So, if you’re looking to change image files and Office documents into PDF (or vice versa), you should have no trouble finding what you need here. 

Using PDF Candy is delightfully simple. It’s easy to find what you need and what to do when you get there. Most PDf conversions can even be performed in a single click. Click on the PowerPoint to PDF button (these can all be favorited for quicker access). You’re instructed to upload the .PPT doc from your desktop or via Google Drive or Dropbox. Conversion occurs automatically, with the option to download the file or upload it to your cloud storage. It really is that simple. Multiple files can also be converted in one go. 

When we checked out the online PPT to PDF converter, we loved how simplified and streamlined the experience was. However, we did note a major issue with the free version. 

While free users can use absolutely any tool, PDF Candy imposes a ‘one task per hour’ rule. To unlock this restriction, users must upgrade to the monthly/annual subscription plan or buy a lifetime license for a one-off fee. 

Your use-case will determine whether it's right for you. But there's no denying the easy-to-use platform is one of the best PowerPoint to PDF converters out there.

Read our full PDF Candy review

The fastest PowerPoint to PDF converter

4. foxit pdf editor.

Foxit PDF Editor one of the best PowerPoint to PDF converters available today, with plenty of options for granular control over your files. 

With Foxit PDF Editor, you can create templates for your conversions. Then, add details such as user permissions, PDFA standards, watermarks, and compression rate. 

We found templates greatly sped up batch PowerPoint to PDF conversions. It also means you can expect a decrease in how much post-conversion editing you need to do. Features include a range of import settings, such as headers and footers, as well as spelling and flow checks.

There is an online version called Foxit PDF Editor Online, but this is a much more basic tool.

If you're new to working with PDF files, Foxit is backed up by a solid support network and a series of helpful video tutorials.

Overall, we recommend Foxit PDF Editor for PPT to PDF conversions if you enjoy having fine-grained control over the documents you generate.

Read our full Foxit PDF Editor review

The best PowerPoint to PDF converter for beginners

5. pdfelement.

Wondershare PDFelement is a PDF editor for Windows and Mac OS with a robust set of conversion tools.  You can use it to convert between PowerPoint and PDF, and it also supports a lengthy list of other Microsoft Office document formats and image files.

A license is available by way of an annual subscription or a one-time fee, but PDFelement is one of the more expensive converters featured here. Thankfully, they offer a free trial so you can decide if it's the best PowerPoint to PDF converter for you before investing in the software.

We found the editing tools to be some of the most intuitive and powerful available, so if you want to change your documents extensively after converting them from PowerPoint to PDF, then Wondershare PDFelement is just the ticket.

Read our full PDFelement review

The best batch PowerPoint to PDF converter

6. nitro pdf pro.

Nitro PDF Pro is a desktop tool that's one of the best PowerPoint to PDF converters. 

In fact, around 20 file formats, including Corel Wordperfect (WPD), HTML, and Windows Metafile (WMF), can be converted to PDF. Nitro PDF Pro also has custom options that you can set when importing to PDF, such as the page size of the generated PDF and how compressed any images should be.

In our review, we called it "a good PDF editing software package that allows you to make changes to documents, annotate them, and perform numerous alterations on them." We were also impressed with the OCR tools, PDF conversions, and just how easy it was to use. 

Nitro PDF Pro has a 14-day trial. The full version of the software is priced per user, with special pricing for 20 users and above.

The PDF editor lacks the more advanced editing tools of Soda PDF, and there’s no online version, but it’s a great choice if you’re principally looking for a batch PowerPoint to PDF converter that gives you a great deal of control over the conversion process.

Read our full Nitro PDF review

The best cloud-integrated PowerPoint to PDF converter

7. smallpdf.

SmallPDF is an online-focused PowerPoint to PDF converter, and like most of its competition, it also supports conversion from Word, Excel, and JPG formats. It's free to use for single file conversions, but you’ll need a Pro plan to perform batch conversions and use the tool offline. You can check this out using the 14-day free trial, though you need to hand over your payment details first.

While SmallPDF is a cloud-based solution, they offer a range of apps for your devices with extensions for services including G Suite and Dropbox. 

SmallPDF is simpler than our other choices and is more of a PDF conversion toolkit than a full-fledged PDF editing tool. Besides converting to and from the PDF format, you can split, compress, password protect, eSign, and merge PDFs.

If you’re looking for an online PowerPoint to PDF conversion tool that’s fast and simple to use, SmallPDF fits the bill.

Read our full SmallPDF review

The best PowerPoint to PDF converter for collaboration

8. pdffiller.

Unlike the other PDF editors on this list, pdfFiller from airSlate is an end-to-end document management software suite that provides users with the feature-rich tools needed to transform static PDF files into interactive documents and templates. Since this software is available through a web interface, you can import, convert, fill out, edit and export PDFs right from your favorite browser. iOS and Android pdfFiller apps are also available but they have limited functionality compared to the web interface.

If you’re struggling to create a document on your own, pdfFiller has a vast online library of 25m documents for taxes, legal purposes, business and more that can be downloaded and customized to your liking. At the same time, you can also build fillable PDF forms that connect to a payment gateway for your small business. Once your PDF file is edited, you can securely share it with your teammates in just a few clicks. Besides sharing PDFs by email, pdfFiller also allows you to send them via text, by fax and through the mail with the option to have them notarized online right from your account.

Just like with Adobe Acrobat DC, pdfFiller is available via two recurring subscription plans. While the Basic plan offers PDF editing and cloud storage for your documents and is ideal for individuals, the Premium plan lets you create reusable templates, collect payments with PDF invoices and supports electronic signature workflows.

Read the full pdfFiller review

The best PowerPoint to PDF converter: FAQs

What is a ppt to pdf converter.

A PowerPoint to PDF converter transforms .ppt files into highly versatile PDF files. Why would you want to do this? PDF (Portable Document Format) files are widely supported, meaning people can view them using most modern devices without additional software.

What's more, PDF files are designed to ensure your presentation appears the same across all platforms. Images, fonts, and other data types are embedded into the file, and the layout is preserved regardless of screen size.

How do I convert PowerPoint to PDF?

The method used for converting PPT to PDF will differ depending on which app you use, but all the tools on our Best PowerPoint to PDF converter round-up are very simple. All you need to do is upload your .ppt file, wait for the platform to process your document, then download the output. In some cases, you may need to select which filetype you're uploading, but this will be signposted for you. 

The best PowerPoint to PDF converter: how to choose

The best PowerPoint to PDF reader for you depends on a few things. How often do you need to convert .ppt files to PDF? Do you want to convert other file types too? Would you like to edit the PDF files after conversion?

A free online tool could be all you'll ever need if you only want to make the occasional conversion. However, a tool with performant batch processing features would be more appropriate if your workflow demands more regular PowerPoint to PDF conversions. If you need to edit PDF files, a fully-featured PDF editor is the best way to go. 

The best PowerPoint to PDF converter: how we test

We installed or created an online account for each tool on our best PowerPoint to PDF converter list to gain hands-on experience with each piece of software. We converted several .ppt files, assessing how easy the program was to use and the accuracy of the final result.

We drew on the findings from our existing in-depth product reviews and explored the developers' sites to bring you up-to-date information on other key features and pricing models. We also looked at the level of support and quality of documentation provided for each PDF converter.

• Best Adobe Acrobat alternatives : For converting to and from PDF without needing a Creative Cloud subscription

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Richard brings over 20 years of website development, SEO, and marketing to the table. A graduate in Computer Science, Richard has lectured in Java programming and has built software for companies including Samsung and ASDA. Now, he writes for TechRadar, Tom's Guide, PC Gamer, and Creative Bloq.

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• Add, change, hide, or delete comments in a presentation Article
• Share your PowerPoint presentation with others Article
• Save a presentation as a video Article
• Inspect a presentation Article
• Save PowerPoint presentations as PDF files Article

Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How-To Geek

How to save microsoft powerpoint presentations as pdf files.

If your client can't view your presentation because they don't have PowerPoint, send it to them as a PDF.

Quick Links

Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

PDF presentations: How to present a PDF effectively.

Easily include PDF documents in presentations. Learn how to present PDF files and convert them into Microsoft PowerPoint slideshows.

Learn how to present a PDF in a way that can engage your audience and share your ideas effectively, no matter what tools you have available. You may have to share information from a PDF document when you’re getting ready to give a presentation at work or school. But what’s the best way to display a PDF if you want to keep your audience interested? Read on to learn two ways to give an engaging and eye-catching PDF presentation.

How to present a PDF.

You have a few options for presenting your PDF slideshow. PDF presentation mode is available on most PDF editing software but not necessarily in a PDF viewer. You can also, of course, convert your PDF to a PowerPoint presentation. The simplest way to present your PDF is to share your screen or project the view of your PDF from a free PDF viewer. Check out the instructions for these various methods below.

Option 1: Use PDF presentation mode.

If you use PDF presentation mode, you won’t have to convert your PDF and worry about formatting issues. You will also have preference options as you learn how to put a PDF in presentation mode. Follow these steps:

• Open your PDF in Adobe Acrobat .
• Select File > Preferences > Full Screen View to select options for your presentation.
• Select View > Full Screen.

The options will allow you to decide things like whether you will time your slides and which transitions you want between slides. You can also use a similar process with Preview on your Apple device.

How to present a PDF document

With Adobe Acrobat online services, it’s fast and easy to convert PDFs into PowerPoint presentations. Simply follow these three steps:

• Navigate to Acrobat online services and launch the Convert PDF to PowerPoint tool.
• Drag and drop your PDF file into the converter or click Select A File to locate it.
• Download your presentation once the converter has finished.

You can now open the slideshow as you would any ordinary PowerPoint presentation. And as a bonus, you can edit the text, images, and formatting directly in PowerPoint.

Option 3: Present a PDF using a PDF reader window.

The easiest way to include a PDF file in your presentation is simply by using your PDF reader . Most video call applications let you share your screen and display the PDF to others. If you’re at an in-person meeting, you can also project the PDF reader onto a screen.

To share your screen with your PDF reader in a call, you’ll need to follow these steps:

• Open your PDF in your PDF reader, and leave it open.
• Begin your video call.
• Select the screen-sharing option.
• Select the PDF reader as the screen you’d like to share.

Although letting others see your PDF reader may be easy, it isn’t always the most optimal way to give a presentation. It can be slow to scroll through the pages of the PDF file — plus, depending on the orientation, you may also not be able to display an entire page while keeping text at a legible size.

Why create PDF presentations vs. other methods?

PDF slideshows have several advantages. You might be creating a presentation from a PDF as your original document. In that case, there’s no need to complicate your process and convert your PDF into another format. Unlike other presentation methods like PowerPoint, you can present your PDF on any device. PDF presentations also tend to use less storage. Additionally, since one of the main purposes of a PDF is to retain the formatting, you can trust that your fonts and structure will remain stable for your presentation.

What is PDF presentation mode?

PDF presentation mode is the simplest option for presenting a PDF. It doesn’t require converting your file or downloading extra software. It allows you to present your PDF in full screen and use your keys to toggle between pages. You can create transitions between your pages and even time your slides. One limitation of PDF presentation mode is that it doesn’t support videos.

Can I see my notes in PDF presentation mode?

While putting your PDF in full-screen presentation mode shows your slides neatly, it doesn’t show your presenter notes separately on your personal device. If you need to have notes on hand, you can always print them out or give yourself concise notes as reminders on the slides themselves. If you have converted a PowerPoint presentation to a PDF, your notes won’t be lost. They’ll be available for you to look at under Options > Publish > Notes pages.

Tips to help improve your PDF presentation skills.

Presenting in front of a group, large or small, can sometimes feel daunting. Here are some quick tips to improve your PDF presentation skills:

• Make your slides visually appealing. Color and images help with visual appeal. Visuals will help keep your audience engaged.
• Keep your slides simple. If you stick to one idea per slide, it will be easier for everyone to follow.
• Don’t crowd your slides with text. Offer text only to remind your audience of the key points of your presentation. Avoid using full sentences in the slides. Your audience is there to listen to you, not to read your slides.
• Rehearse your presentation until it feels natural to give it. It will be easier for your audience to learn if you seem comfortable during your presentation.

More resources on PDFs.

PDF is one of the most relied-upon formats in professional settings, so using it directly for a presentation will be very convenient. Now that you’ve learned how to present a PDF effectively, here are more resources to work with PDFs:

• Learn how to get the most out of a presentation appendix .
• Learn how to compress a PowerPoint .
• Learn how to make a PDF interactive .
• You can also convert a PDF to Google Slides and present from there.

Explore what more you can do with Adobe Acrobat online services to easily convert, edit, and sign PDFs - and more.

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• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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• How to Convert PDF to PPT

How To Present a PDF Like a PowerPoint

May 2, 2024 by Hung Nguyen

Learn to present a PDF in full-screen mode like you would a PPT file or convert it to PPT for easy presenting.

You can present a PDF as if it were a PowerPoint presentation in two ways. You can either open a PDF and view the content in full screen or save the file as a PowerPoint. If you choose the latter, you can then open the file in Microsoft PowerPoint and present it as you usually would. Check out the full instructions for both methods below.

How To Present a PDF Like a PowerPoint Presentation

Open your pdf document with your pdf reader., click “view” and choose “enter full screen” or “slideshow.”, present as you usually would and navigate using the arrow keys., press the “esc” (escape) key to exit the slideshow when finished..

There are a few limitations to presenting PDF files like this: some media file types, such as animated GIF images, won’t work and will remain static in your presentation. You also can’t add speaker notes to PDF presentations. While we believe PDF is quite versatile, in this case, it might be better to convert the PDF to PPT format using our free converter.

How To Change a PDF to PPT To Present

• Go to the  PDF to PPT  converter.
• Drag and drop your PDF.
• Wait for the tool to convert it to PPT.
• Click “Download,” and you’re done.

Convert your PDF to PPT format in a heartbeat

Once you have the PPT file open, you can present the data as you would normally. If you have an older version of Microsoft Office, you’ll have to click the “Slide Show” tab and choose “Play from Start” to start a presentation.

While you have a PowerPoint file open, you can also edit the content as you’d like. Optical Character Recognition (OCR) is available within the PDF to PPT tool, where we’ll pluck the content of each PDF into an editable PPT file for your convenience. And while you’re on our blog, check out how to insert a PDF into a PowerPoint — learning new PDF and PPT-related tricks is always good!

We offer the most popular online PDF to PPT converter. A big part of our popularity comes from our simple and intuitive drag-and-drop interface as well as our range of practical tools to convert, edit, sign, protect, and lock PDFs and other documents. Of course, we also offer a tool to reverse this whole process and turn PPT back into PDF.

Easy to Convert and Present

Regardless of the PDF reader, from Adobe Acrobat/Adobe Reader to Preview, or even on your web browser, you should be able to present PDF like a PowerPoint with ease. If you want the extra benefits of presenting using PowerPoint, our tool is free to use, without the need t download software.

We hope this guide could be of help, and good luck with all of your future presentations!

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How to Save PowerPoint as PDF Files?

Table of Contents

Giving a good presentation can really help you stand out in business meetings. After all, who doesn’t want to make a great first impression on clients or bosses? Using PowerPoint presentations is a common way to communicate in business, whether you’re meeting face-to-face or online.

But sometimes, when we send presentations online, people might not have the right software to open them. That’s why it’s a good idea to turn your PPT into a PDF. This way, everyone can see your presentation, even if they don’t have PowerPoint on their device.

What are the Benefits of Saving PowerPoint Presentation as a PDF? 

There are several benefits to converting your PowerPoint file to PDF:

• Content and Formatting Security : Saving as a PDF locks your content and formatting in place, preventing unauthorized changes while still allowing others to view the presentation.
• Universal Compatibility : PDF format ensures that anyone can view your presentation, even if they don’t have Microsoft PowerPoint installed on their device.
• Cross-Platform Functionality : Whether you’re using a Mac or Windows computer, saving as a PDF ensures compatibility across different operating systems.
• Easy Sharing : PDFs typically have smaller file sizes, making them convenient for emailing and sharing presentations with others.
• Accessibility and Convenience : PDFs can be opened on any computer or mobile device, ensuring accessibility for recipients without PowerPoint software.

How to Save PowerPoint as PDF files?

There are 3 methods to Save PowerPoint as PDF files

• Using the Save As Feature (For presentations without speaker notes)
• Using the Export Feature (With more control over output)
• Using Print to PDF (For Presentations with speaker notes)

Method 1: Using the Save As Feature (For presentations without speaker notes)

• Open your PowerPoint presentation.
• Click the  File  tab in the top left corner.
• Select  Save As .
• In the  Save As  dialogue box, navigate to the location where you want to save your PDF.
• Click the dropdown menu next to  Save as type .
• Choose  PDF  from the list of file formats.
• (Optional) You can rename your file by typing a new name in the  File name  box.
• Click  Save .

Method 2: Using the Export Feature (With more control over output)

1. Open your PowerPoint presentation.

2. Click the  File  tab.

3. Select  Export .

4. In the  Export  menu, click either:

• Create PDF/XPS Document  (This offers more options for customization)
• Change File Type  >  PDF  (This is a quicker option with fewer customization choices)

5. For “Create PDF/XPS Document” :

A  Publish as PDF or XPS  dialogue box will appear. Choose a location to save your file and a filename (similar to steps 4-7 in Method 1).

You can customize the output using the following options:

• Optimize for : Choose between “Standard” (better quality) or “Minimum size” (smaller file size).
• Publish what : Select which slides you want to include (all, current slide, or a custom range).
• Publish handouts : Choose how many slides you want per page.
• Click  Publish  when finished customizing.

6. For “Change File Type” > “PDF” :

• A simplified dialogue box will appear. Choose a location and filename (similar to steps 4-7 in Method 1).
• This method offers limited customization options.
• Click  Save  to proceed.

Method 3: Using Print to PDF (For Presentations with speaker notes)

• Click the  File  tab.
• Select  Print .
• In the  Printer  settings, select  Microsoft Print to PDF . Note:  If you don’t see “Microsoft Print to PDF” as an option, you may need to install it. You can usually find it through your Windows settings or by searching online for the latest version.
• In the  Print Layout  section, select “Notes pages”
• Click  Print .
• In the  Save As  dialogue box, choose a location and filename for your PDF.

How To Save PowerPoint As PDF on MacOS? 

There are two main methods to save your PowerPoint presentation as a PDF on macOS using Microsoft PowerPoint:

Method 1: Save As

• Click on the “File” menu in the top menu bar.
• Select “Save As…” from the dropdown menu.
• In the “Save As” window, choose a location to save your PDF.
• Important Step:  In the “File format” dropdown menu, select “PDF” (*.pdf).
• Optionally, you can give your PDF a different name in the “File name” box.
• Click “Save” and your presentation will be converted to a PDF file.

Method 2: Export

• Select “Export…” from the dropdown menu.
• In the “Export” window, click on the “File Format” menu.
• Choose “PDF” from the list of file formats.
• Optionally, you can click on “Options” to configure some settings for your PDF, such as optimizing it for standard quality or printing.
• Click “Save” and your presentation will be exported as a PDF file.

Closing Thoughts

We hope this guide has equipped you with the knowledge to effortlessly convert your PowerPoint presentations into PDFs. By following these simple steps, you can ensure your presentations are accessible and flawlessly formatted for anyone to view, regardless of their device or software. Now go forth and share your presentations with confidence!

Frequently Asked Questions

Are there any limitations to using pdfs.

While PDFs offer many benefits, they may not be suitable for collaborative editing like PowerPoint files.

Can I add hyperlinks to a PDF?

Yes, you can add hyperlinks to a PDF using PDF editing software.

Will converting to PDF affect the quality of my images and graphics?

No, converting to PDF should not affect the quality of your images or graphics.

Can I edit a PDF after saving my PowerPoint as PDF?

Yes, you can edit a PDF using specialized software like Adobe Acrobat or online PDF editors.

Can I control how the notes appear in the PDF?

Yes, using the “Export as PDF” method allows more control. With “Handouts,” you can choose how many slides appear per page with notes next to them. With “Notes,” each slide and its corresponding notes will be on separate pages.

Save Time and Effortlessly Create Presentations with SlidesAI

15+ PowerPoint Books for Free! [PDF]

* If you have doubts about how to download free books from InfoBooks, visit our guide to downloading books .

The use of office automation tools or programs has been a necessity for millions of people around the world for decades. To contribute to learning, we have selected PowerPoint books in PDF format , which will help you master one of Microsoft’s most widely used programs.

Different types of professionals and students all over the world resort to presentations to exhibit their knowledge, findings and ideas. Doing so effectively is important to successfully communicate the messages you want to convey. Now you can do it with these PowerPoint books in PDF format that we present in this section.

PowerPoint is a presentation software released by Microsoft in 1987 in its first version 1.0. The latest one was introduced to the market in 2019. There have been a total of 15 versions, each with specific changes that have evolved this tool and, therefore, allowed it to remain competitive in the market.

With PowerPoint you can perform different tasks or actions, such as designing, inserting, animating, presenting slides, among others. It has three basic functions: text editor, method to manipulate and insert images and graphics; and a continuity system to present the content.

Using PowerPoint effectively not only implies mastering the functions it has, but also the creativity of the person who manipulates this tool. This is what will make the presentations eye-catching and achieve the purpose of conveying the right message.

Together with Word and Excel, it forms the Microsoft Office package. It is widely used in the business and academic environment, positioning itself as the number 1, since it saw the light.

We invite you to explore this compendium of more than 15 PowerPoint books in PDF format , which we offer to you totally free so that you can learn how to manage this important software.

Here we present our complete selection of PowerPoint books:

A Brief Look at PowerPoint

Cleveland State University

Working With Microsoft PowerPoint

Eastern Institute of Technology

Microsoft PowerPoint Tutorial

Personal Web Page

Microsoft PowerPoint 2019 Fundamentals Workshop

University of Pittsburgh

Microsoft PowerPoint 2016 Step by Step Guide

Andie Philo,Mike Angstadt

PowerPoint 2016 Basics for Windows

University of South Florida

PowerPoint 2016 Basics Creating a Slide Show Presentation

TOC Dog Breeds

PowerPoint Basics

UMass Amherst

Animate Add Sound and Media to Microsoft PowerPoint

Kaylene Williamson

Intermediate Microsoft PowerPoint

Louisville Free Public Library

Microsoft PowerPoint Fundamentals 2013

St Georges University of London

Microsoft Powerpoint 2013 Tutorial

Doc Developpement Durable

Microsoft PowerPoint 2010

Mohamed elfadly

Accessible Documents

Technical University Dresden

Intro to Microsoft PowerPoint (Article)

Burke County Public Library System

Powerpoint Tips and Tricks (Article)

Cornell University College of Veterinary Medicine

Tips for Effective PowerPoint Presentations (Article)

University of Washington Human Resources

How to Use PowerPoint Course Reference Guide (Presentation)

Lions Clubs International

Steps to Reduce the Size of Files Presentations Created in MS PowerPoint Windows (Article)

Columbia Center for Teaching and Learning

PowerPoint How to Add Navigation Buttons (Article)

PowerPoint and UDL

Here ends our selection of free PowerPoint books in PDF format. We hope you liked it and already have your next book!

If you found this list useful, do not forget to share it on your social networks. Remember that “Sharing is Caring” .

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