front office receptionist cover letter no experience

4 Receptionist with No Experience Cover Letters: Examples and Templates

4 Formal and informal cover letters that Receptionists with no experience can use. Templates and examples attached for no experience, front desk, and other general positions.

Receptionist Cover letter with no experience

Linda F. Watkins 391 Bird Spring Lane linkedin.com/lindfwatkins

League City, TX 77573

Tonya Perkins Senior HR ACME Inc. Wadena, MN

Dear Ms. Tonya,

I am writing this cover letter to convey my interest in the Receptionist position at ACME Inc. I have attached my resume, which displays my skills and past work for your consideration.

I see that you are looking for someone that can manage a high volume of customers at ACME’s office and I see that software proficiency, organization, and a customer-first attitude are needed. Under various other volunteer roles, I have handled and helped a large number of people and supported complex workflows.

I am also very well versed with concierge management software, MS Excel, MS Word, and telephony systems. My drive to best serve customers with a great experience will be a great asset. I am also known to work well with teams and cross-functional team members.

I sincerely thank you for taking the time to review my application. And, I am looking forward to discussing your expectations around this position and how I can contribute to building a positive customer experience at ACME.

Yours sincerely, Linda F. Watkins

Sample Cover Letter for Receptionist Position With No Experience

Dear Hiring Manager,

I am excited to apply for the position of Receptionist for ACME’s New York office advertised on Indeed.

A little about myself - I have completed my education at Baruch College, and have worked across volunteer and part-time roles focused on customer service and administrative functions. I have undergone formal training within the hospitality industry and held roles where I worked closely with management to deliver excellent experiences to our guests.

While I lack work experience as a Receptionist, I learn fast and have most of the skills advertised in your job advertisement. My General Manager wrote: “James is an exceptional individual. He truly treated our business as his own and in my 25 years of work I feel there are very few young professionals that share James’ enthusiasm.”

Thank you so much for considering my application. I hope to hear from you soon.

Yours sincerely, James

Formal Cover Letter Template for Someone With No Experience as a Receptionist

[Add your first name] [Phone number] [Date]

[Greet the recruiter formally]

[Opening paragraph - explain what role you are applying for and why you are interested in it.]

[Second paragraph - show what skills you have acquired working volunteer roles, other jobs or even during your education. Explain how your skill make you a good candidate for this role[

[Closing paragraph - thank your hiring manager]

[Add a formal closing here]

Informal Cover Letter Template for Someone With No Experience as a Receptionist

[Greet the recruiter informally]

[Add an informal closing here]

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• Cover Letter Examples

Receptionist Cover Letter Examples (Also for No Experience)

Our customers have been hired by:

A receptionist is the face of any office, so why let your cover letter be a forgettable placeholder? If your cover letter is making hiring managers send it straight to voicemail, it’s time for some upgrades.

We're here to help you compose a receptionist cover letter that'll have employers ringing you up like a hotline. Get ready to answer the call to your dream job!

This guide will show you:

• Receptionist cover letter examples better than 9 out of 10 others.
• A cover letter for receptionist jobs that proves bandwidth.
• How to write a front desk cover letter in three steps (even with no experience).
• Why achievements make receptionist covering letters shine.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Just make sure to attach your front desk receptionist cover letter to a winning receptionist resume. Check out our dedicated guide:  Receptionist Resume: Sample & Complete Guide

Considering similar positions too? See other cover letter examples in your industry:

• Medical Receptionist Cover Letter
• Front Desk Cover Letter
• Secretary Cover Letter
• Office Manager Cover Letter
• Administrative Assistant Cover Letter
• USPS Cover Letter
• Hospitality Cover Letter
• Waitress Cover Letter
• Technical Support Cover Letter
• Law Firm Cover Letter

Want to explore your options further? See our full selection of cover letter examples for every career:  Professional Cover Letter Examples

Check out this receptionist cover letter example:

Sample Cover Letter for a Receptionist Position

Current Company (If Any)

Mailing Address

Phone Number

Email Address

Hiring Manager Name

Dear [Hiring Manager Name],

Damon Furst, manager of Ripple Medical Clinic, called me "the most efficient, helpful receptionist on five planets.” When he asked repeatedly how I did it, I said being helpful and efficient gives me a lot of personal pleasure. That's why I'm so excited about the receptionist opening at Tulsa Health Clinic.

Your ad said you need an efficient, helpful receptionist with 5+ years of experience. I've got 6 years, plus these achievements to back up Mr. Furst's nice compliment:

• Sourced a new patient portal that lets clients schedule their own appointments online. Reduced staff phone time 45%.
• Recovered $15,000 in past due accounts by setting up new automated email and text reminders system.
• Slashed office supply costs 20% by working with vendor for better deals. Also put office supplies in a Kanban system, reducing waste and spending.

I'm excited to find out what I can do for you. Can we schedule a call to discuss how I can help create a more efficient front office at the Tulsa Health Clinic?

Best Regards,

[Your Name]

PS—I'd love to show you how I helped raise patient retention 22%.

That’s best in breed. Those good cover letter examples for receptionist jobs bring your A-game.

Now let me show you how to write a receptionist cover letter like that.

Choose the Best Receptionist Cover Letter Template

You know how a neat and well-organized schedule can make your job easier?

Same works with a cover letter for receptionists—

An orderly format is what hiring managers love.

So here’s what to include in your cover letter:

Cover Letter Receptionist Examples—Checklist

• your contact details
• the company’s details
• a greeting/salutation (find out the hiring manager’s name!)
• an opening statement that catches their eye
• a short paragraph on why the receptionist position is perfect for you (filled with achievements)
• a closing statement that works as a call to action
• complimentary close (e.g., Regards,) and your name
• a postscript (P.S.)

If you need more information about different cover letter formats, check out this guide: Cover Letter Format: A Complete How-To Guide

Pro Tip: Relevant and measurable achievements make a receptionist cover letter shout: I’m efficient! So don’t forget to add them!

In an email cover letter for receptionist jobs, ditch the contact info at the start. Then put your email address and phone number at the end.

How long should a cover letter for a receptionist be? See our guide:  How Long Should A Cover Letter Be? Sample & Guide

Start Your Receptionist Cover Letter Right

The hiring manager will try to skim your cover letter for receptionist jobs.

Don’t let her.

There’s an easy way to keep her reading.

Start with a home-run fact.

Your first sentence has to make it pop.

See these medical receptionist cover letters examples:

Receptionist Cover Letter Examples [First Paragraph]

That’s as bland as last Tuesday’s frozen pizza.

Do it like this medical receptionist cover letter sample:

That’s outside the box. The hiring manager will boil the ocean to keep reading.

Writing a receptionist cover letter with no experience?

Pick your best accomplishment that demonstrates key skills.

Maybe you improved a filing system in a non-receptionist job? Worked two years as a waitress without a sick day? Used MS Excel to make a pivot table that saved $3,000?

Those all work on a cover letter for receptionist jobs.

Pro Tip: Can’t find the hiring manager’s name? It’s okay to use “Dear Office Hiring Manager” in a cover letter for a receptionist.

Need the bottom line on starting your front office cover letter? Not sure how to begin a front desk cover letter? See our guide: How to Start a Cover Letter: Sample & Complete Guide

Write a Great Receptionist Cover Letter Middle

Your first sentence is important.

But the middle makes them want to read your resume.

Don’t blow it.

Add more accomplishments to your cover letter for receptionist jobs.

Match them to the job ad’s needs like brick to mortar.

Look at the difference in these veterinary receptionist cover letter examples:

Receptionist Cover Letter Examples [Middle]

This example cover letter for a receptionist has deliverables:

Your ad said you need a veterinary receptionist with 5+ years of experience and skills in digital record keeping, retail, and accounts collection. I've got 6 years, plus these achievements:

• Had the idea to offer retail products like toys, treats, and t-shirts. Got approval, set it up in the office & system, and added $50,000 in annual revenue.
• Assisted with digitization of all clinic record keeping. Saved 20% on office costs.
• Recovered $17,000 in past due accounts by setting up automated text and email reminders system.

That’s leverage. It’s candy to a hiring manager.

Not so this next front desk receptionist cover letter sample:

Ouch. That drops the ball right in the dog food.

Yes, you did those things. But were you good at it or terrible?

Add achievements like that first cover letter sample for receptionist jobs. That’s the only way to stand out from the pile.

Pro Tip: Should you use Ms. or Miss or Mrs. in a cover letter for receptionist jobs? Mrs. means you know she’s married. Miss means she’s not. Ms. works for either. Use it.

Are you writing an entry-level receptionist cover letter? Our internships article doubles as an entry-level cover letter guide: How to Write a Cover Letter For an Internship

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our easy resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Nail the Ending of Your Cover Letter for Receptionist Jobs

You can’t just leave them hanging.

Your letter’s ending has to ask for something.

(But I hate asking for things!)

You’re not alone.

Offer more than you ask.

Do it like the first of these two dental receptionist cover letter examples.

Front Desk Cover Letter Examples [Ending]

The first of these receptionist cover letter samples makes a promise:

Shiny. A receptionist cover letter ending like that hits the ground running.

That “PS” reaches off the page to sing your praises.

Don’t do it like this example cover letter for receptionist jobs:

That’s off the shelf. It offers nothing anybody wants.

Pro Tip: Receptionists must pay attention to detail. Have a friend or three proofread your cover letter for a receptionist job. Don’t let a typo sink your job search hopes.

Want your receptionist cover letter to light a fire under the recruiter? See our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

Key Takeaway

Summary: How to write a receptionist cover letter:

• Choose a format. The 3-paragraph method is the best receptionist cover letter format.
• Start off with a big achievement. It’s the only way to get the hiring manager to read your cover letter for receptionist jobs.
• In your letter’s middle, prove your skills. Match them to the skills shown in the job description.
• End with a promise. Offer something the hiring manager can’t live without.

Got questions about how to write a cover letter for a receptionist position? Still not sure what to write in a receptionist job cover letter? Leave a comment. We’ll be happy to reply!

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• Cover Letter Examples

Receptionist Cover Letter Examples (Also for No Experience)

Show a knack for organization and great customer service skills in your receptionist cover letter and stand out from all other candidates. Here’s how to do it right.

Your a black-belt in multitasking. You serve on the front lines of communication for your company. It makes sense the receptionist job opening you came across is perfect for you. Match made in heaven. With a consistent track record of high customer service, you’re bound to impress as a new hire. 

And it shows in your resume. Only one more step to land on the interview pile—a receptionist cover letter. But, it can’t be a mediocre cover letter. You need a cover letter that helps you stand out from all other applications.

You’re in luck—this cover letter guide will put you on the right track.

In this article, you’ll find:

• Two sample receptionist cover letters: for experienced candidates and receptionists with no experience.
• Step-by-step tips on how to write a cover letter that will land you more interviews.
• A template you can copy, adjust, and have ready in 15 minutes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

Create your cover letter now

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Looking for other cover letter examples for office and administrative positions? See:

• Administrative Assistant Cover Letter
• Pharmacy Technician Cover Letter
• Esthetician Cover Letter
• Executive Assistant Cover Letter
• Front Desk Cover Letter
• Bartender Cover Letter
• HR Assistant Cover Letter
• Human Resources Cover Letter
• Legal Assistant Cover Letter
• Office Assistant Cover Letter
• USPS Cover Letter
• Customer Service Cover Letter

Haven't found what you're looking for? Check all our  Best Cover Letter Examples.

Let’s start by reading two receptionist cover letter examples. Try to think about what makes these receptionist cover letters so special.

1. Receptionist Cover Letter Examples

Meet Jason, the seasoned receptionist with some years of relevant professional experience. 

Jason is applying for a medical receptionist job requiring experience in managing phone lines and responding to email or fax inquiries.

Take a look at his medical receptionist cover letter showing how great of a candidate he is:

Example #1: Mid-Level Receptionist Candidate

Jason V. Cross

Phone: +1-401-924-6107

Email: [email protected]

LinkedIn: linkedin.com/in/jason-cross

Twitter: twitter.com/javcross

Portsmouth, August 1, 2019

Susan White

Head of Customer Experience

Charter CARE Health Partners

7 Waterman Ave

North Providence, RI 02911

Dear Susan,

As someone who recognizes Charter CARE Health Partners as the premier Health and Human Service Agency in the East Bay, I was thrilled to see an opening for a Medical Receptionist position with your company. With my 5+ years of experience as a receptionist, I am confident in my ability to provide accurate and timely communication to patients and visitors in a courteous and respectful manner for Charter CARE Health Partners.

In the job listing, you state that you’re looking for a skilled receptionist to be responsible for warmly greeting clients upon arrival, creating an inviting reception area, and entering data into your record system. In my current position with Lifespan, I ran the front desk of a 10 person primary care office and acted as a liaison between physician and patient walk-ins requiring immediate appointments. I also created an automated system to update how we schedule appointments and transportation for patients. My automation process cut down on missed visits and overbooking by 40%. I’m sure this experience will result in similar results for Charter CARE Health Partners.

I am impressed with the quality of the care you provide your patients and the atmosphere you create in your offices. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.

Can we schedule a meeting or a call to discuss solutions for optimizing reception processes at Charter CARE Health Partners while retaining your client satisfaction metrics?

401-924-6107

[email protected]

Did this example dishearten you? Do you think you can’t get a receptionist job because you aren’t able to point to much experience?

Don’t worry. Even if you aren’t an experienced candidate for that industry, your receptionist cover letter will turn the hiring manager’s head. Make the hiring manager think:

“I like how this person wants to grow in their position. She seems like a go-getter. Go and get her an interview, stat!”

Let’s take a look at another great receptionist cover letter. Meet Megan. Megan is applying for an entry-level receptionist job that requires good organizational skills.

Megan hasn’t had a receptionist job before. Still—she’ll cruise to the next stage of the hiring process. Why? Because she shows how she has the necessary transferable skills to be a great employee in her receptionist cover letter.

Example #2: Entry-Level Receptionist Candidate (No Experience)

837 Pinewood Drive

[email protected]

linkedin.com/in/mkemp837

Chicago, 2 August 2019

Shirley Stanley

Head of Human Resources

Boys & Girls Clubs of Chicago

2102 Monroe

Chicago, IL 60612

Dear Ms. Stanley:

As a highly-dedicated college senior with strong organizational skills, resourcefulness and attention to detail, I would like to apply for the position of Receptionist with the Boys & Girls Clubs of Chicago. I have been an active member of the Boys & Girls Clubs of Chicago for many years as a teenager and am committed to providing outstanding general office support.

In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate initiative, resourcefulness, and problem-solving skills. During my studies, as a volunteer, I co-organized ten food drives for veterans at different venues around Chicago and was responsible for planning, organizing, and registering guests. It was an atmosphere where you needed to come up with quick solutions to difficult problems that would arise. 

During my studies, as a volunteer, I co-organized five student conferences at external venues and was responsible for managing the accommodation and transportation, as well as registering guests. It was a very fast-paced work with a lot of unknowns to take into account. I am positive this experience has prepared me for working in a receptionist role at Boys & Girls Clubs of Chicago. I’m looking to use my communication and organizational skills that I developed through volunteering to help you improve your customer happiness scores.

I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organizational skills, combined with my time as a member of the Boys & Girls Clubs of Chicago, can translate into excellence for your organization.

Yours sincerely,

773-986-3956

There you have it. Two pitch-perfect examples of cover letters for receptionists.

Now is the time to make an equally great cover letter for you. Let’s do a step-by-step walkthrough on what needs to be done.

And don’t worry if you need to finish your cover letter in five minutes. You’ll get a fill-in-the-blank template for each part of your receptionist cover letter. Just enter your information and you’ll be good to go.

Don’t have a resume ready yet? Check out our guide here: Resume 101—How to Write a Resume [Templates and 25+ Examples]

2. How to Write a Cover Letter for Receptionist Jobs Step by Step (Template)

Here’s how to write a job-winning receptionist cover letter:

1. Follow the Rules of Business Cover Letter Formatting

You want to make a good first impression with your receptionist cover letter. Show how you’re detail-oriented, professional, organized, and, of course, your knowledge of the business etiquette.

Follow these the key rules for formatting your cover letter :

• Left-align all contents, don’t use justification.
• Set 1-inch margins on all 4 sides.
• Choose an elegant, readable font —go with one of the classics. Arial, Georgia, Verdana, Tahoma, or Helvetica.
• Use 1.15 line spacing.
• Go with a single page. Never let your cover letter spill over to the next page.

Expert Hint: According to this report by Glance , one negative customer experience is offset by 12 positive customer experiences. Your well-formatted job applications need to provide a perfect reader experience. One screw up is all it takes— you won’t get those 12 extra chances.

2. Make a Professional Receptionist Cover Letter Header with Contact Information

What’s the most important takeaway about your receptionist cover letter header? Make sure it’s identical to the one on your resume.

Your header should include: your full name, job title, and contact details—in that order. Right below the header on your receptionist cover letter, put the city, date and the inside address of the hiring manager. Also, left-align all the contents.

Use this template:

Receptionist Cover Letter Header Template

[ Your Full Name]

[ Your Job Title ] (Optional)

[ Phone Number ]

[ Email Address ]

[ LinkedIn Profile ]

[ City and Date ]

[ Hiring Manager’s Full Name ]

[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]

[ Company Name ]

[ Company Street Address ]

[ City and Zip Code ]

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce Yourself and Identify the Job to Which You’re Applying

You need to do one thing with the first paragraph of a receptionist cover letter: Signal to the hiring manager your cover letter is relevant for the position.

Your greeting should begin by addressing the hiring manager by name in your greeting. Do your homework and figure out who the hiring manager is. Not sure if you found the right manager online? Show initiative and call the front desk to ask.

Start the cover letter by detailing the job you’re applying for and explain how your skills are transferable to ensure you’re a good fit. 

Use this template as a reference. Just fill in the blanks with your information.

Receptionist Cover Letter Sample: Introduction

Dear  [Hiring Manager’s Name] :

When I found the job listing for the position of Receptionist with  [Target Company Name] , I was thrilled. As a receptionist with  [number of years]  years of professional experience, highly skilled in  [data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have]  I’m sure I can help your team with the upcoming challenges.

Expert Hint: Want to validate your great customer service skills and become more valuable a hire? Get certified! The most prestigious industry certifications are offered by the National Association of Professional Receptionists . It signals how valuable you are and solid credibility.

4. Emphasize Your Relevant Strengths

The receptionist job you’re targeting has a set of requirements to meet. Show how you match with the second paragraph of your receptionist cover letter. 

Specify how you will be successful at your new position. Select a few key requirements listed in the job description and link it to your past duties and achievements with examples to show how you’ll meet all new challenges.

See this fill-in-the-blank example.

Cover Letter for a Receptionist: Middle Paragraph

In the job listing, you state that you need a Receptionist experienced in  [refer to the requirements of the job] . In my most recent position with  [Name of Your Current or Most Recent Company]  I have succeeded in  [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible] . I strongly believe my expertise will translate into similar results for  [Target Company Name].

Expert Hint: Did you know U.S. companies lose more than $62 billion annually due to poor customer service? If you implemented any cost-saving solutions in your previous receptionist job, then make sure to mention them in your receptionist cover letter!

5. Describe Why You Want In

A compliment makes someone’s day. Drop one or two of them in the third paragraph of your receptionist cover letter. 

Yes, they want an employee who manages their receptionist duties well. But they also want an employee who enjoys their job—it’s less of a risk for them to onboard you and hope you don’t leave.

Show them they are special. You are choosing this job more than any other job out there. Highlight this.

Need help? Use this template:

Receptionist Cover Letter Example: Your Motivation

I love the fact that, at  [Target Company Name] , you focus all your customer service activities on  [something you genuinely admire about the company] . Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for  [Target Company Name] .

6. End with a Clear Call to Action and a Proper Sign-Off

To end your cover letter , propose a meeting in person or a call. Affirm your offer. Tell them you’d love the opportunity to meet and discuss how you’ll help make the team better.

Use this sample receptionist cover letter closing as a reference:

Sample Cover Letter for Receptionist: Call to Action & Formal Closing

Can we schedule a call or a meeting to discuss how my skills can help  [Target Company Name]  achieve all your KPIs in the upcoming months?

[Digital Copy of Your Handwritten Signature]

[Your Full Name]

[Phone Number]

[Email Address]

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Do the following when writing a cover letter for reception jobs:

• Greet the hiring manager directly in the cover letter.
• Introduce yourself, specify which position you’re applying to and list your key strengths in the introduction.
• Match the requirements of the job with your relevant achievements and show them how you’ll help meet the company’s upcoming challenges.
• Make it clear why you want to join the company.
• End with a call to action—request a meeting or a call.

Got any questions? Need further help with writing your covering letter for receptionist jobs? Let me know in the comments, I’ll be more than happy to help!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Roger is a career expert at ResumeLab. His goal is to promote the best job search strategies across online communities and publications. As a career advice writer, his goal is to help job candidates maximize their chances of landing the best jobs through expert knowledge driven by data. He also specializes in the psychological aspects of the workplace. Roger holds a Ph.D. in Political Science and Government, an M.A. in Philosophy, and focuses on helping people thrive in their professional lives through data-driven solutions.

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Receptionist Cover Letter with No Experience Samples

In this article, I’ll share my tried-and-tested approach to writing a compelling receptionist cover letter, even if you don’t have direct experience in the role, including customizable templates to get you started.

Key Takeaways Understand the Role : Know what employers look for in a receptionist – communication skills, organization, and a friendly demeanor. Showcase Transferable Skills : Highlight skills from other experiences that are relevant to a receptionist position. Personalize Your Letter : Tailor your cover letter to the specific job and company, showing you’ve done your research. Focus on Soft Skills : Emphasize your interpersonal skills, adaptability, and willingness to learn. Provide Examples : Use real-life scenarios to demonstrate how your skills can benefit the employer. Use a Professional Format : Stick to a standard business letter format and keep your language professional. Include a Call to Action : Encourage the hiring manager to take the next step, like scheduling an interview.

Step 1: Understand the Receptionist Role

Before you begin writing, it’s crucial to understand what employers are looking for in a receptionist. Typically, they want someone who is personable, organized, and capable of managing multiple tasks simultaneously. Even if you haven’t worked as a receptionist before, think about how your past experiences have helped you develop these skills.

Step 2: Start with a Strong Opening

Your opening paragraph should grab the reader’s attention. Start by expressing your enthusiasm for the position and the company. Mention how your skills and values align with those required for the job and the company culture.

Example : “I am excited to apply for the Receptionist position at XYZ Company. Your commitment to outstanding customer service and community engagement resonates with my passion for helping others and creating welcoming environments.”

Step 3: Highlight Transferable Skills

Even without direct experience, you likely have skills that are applicable to a receptionist role. These might include communication, time management, or proficiency with office software. Be specific about how these skills have been beneficial in your previous experiences.

Table: Transferable Skills and Examples

Step 4: Personalize Your Letter

Research the company and mention something specific about them in your cover letter. This shows that you’re genuinely interested in the position and not just sending out generic applications.

Example : “I admire XYZ Company’s initiative to provide community-focused services and believe my background in volunteer work aligns with this vision.”

Step 5: Focus on Your Soft Skills

Receptionists need excellent interpersonal skills. Even if you’re new to the workforce, you can draw on experiences from school, volunteer work, or other activities where you’ve demonstrated these abilities.

Step 6: Use a Professional Format

Follow a standard business letter format. Your cover letter should be concise, no longer than one page, and clearly divided into paragraphs. Use a professional tone throughout.

Step 7: Include a Call to Action

End your cover letter by encouraging the hiring manager to take the next step, such as inviting you for an interview. Express your enthusiasm about the opportunity to learn and grow with the company.

Example : “I am eager to contribute my skills and learn from the experienced team at XYZ Company. I look forward to the opportunity to discuss how I can be an asset to your front desk team.”

Tips from Personal Experience

• Be Authentic : Let your personality shine through while maintaining professionalism.
• Proofread : Ensure there are no typos or grammatical errors.
• Follow Up : Don’t hesitate to send a polite follow-up email if you haven’t heard back after a week or two.

Receptionist Cover Letter with No Experience Template

[Your Name] [Your Address] [City, State, Zip] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Company’s Name] [Company’s Address] [City, State, Zip]

Dear [Recipient’s Name],

I am excited to express my interest in the Receptionist position at [Company’s Name] as advertised [mention where you found the job posting]. With a strong foundation in [mention a key skill or area, e.g., customer service, communication], honed through [mention a relevant experience or context, e.g., my volunteer work or academic pursuits], I am enthusiastic about the opportunity to contribute to your team by creating a welcoming and efficient front office environment.

While I am new to the field of reception and administrative support, my background in [mention a relevant field or experience, e.g., customer service, retail, or academic projects] has equipped me with a robust set of skills perfectly suited for the role of a receptionist.

Notably, my ability to [mention a specific skill, e.g., effectively communicate with diverse groups of people] was demonstrated during [specific example or context], where I [describe what you did, emphasizing outcomes or achievements].

At [Company’s Name], I am particularly drawn to [mention something specific about the company or the role that attracts you], and I am eager to bring my [mention a key trait or skill, e.g., problem-solving skills and adaptability] to support [Company’s Name]’s goals, particularly in [mention a specific goal or area related to the receptionist role].

Key skills and attributes I can bring to the receptionist position include:

• Communication Excellence : Proven ability to clearly convey information and handle inquiries in a friendly and professional manner.
• Organizational Skills : Adept at managing multiple tasks simultaneously while maintaining attention to detail.
• Technical Proficiency : Comfortable with various office software, including [mention any specific software you’re familiar with].

I am keen to develop my professional skills in a reputable and forward-thinking company like [Company’s Name]. I am enthusiastic about the possibility of contributing to your team and am confident that my proactive approach and eagerness to learn will make me a valuable asset to your company.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasms can contribute to the excellent work being done at [Company’s Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Warm regards,

[Your Name]

Frequently Asked Questions (FAQs)

Q: how can i make my receptionist cover letter stand out even if i have no experience in the field.

Answer : In my cover letter, I highlighted my strong organizational skills and proficiency in customer service, acquired through volunteering at community events, to demonstrate my potential to excel as a receptionist despite lacking direct experience.

Q: What should I include in a receptionist cover letter when I have no previous experience in the role?

Answer : I focused on my communication skills and attention to detail, which I developed through my role as a student newspaper editor, to show that I have the necessary qualities to thrive in a receptionist position.

Q: How can I show my enthusiasm for the receptionist position in my cover letter without any prior experience?

Answer : In my cover letter, I expressed my genuine excitement for the role by discussing how my passion for helping others and creating organized environments aligns with the duties of a receptionist, even though I haven’t worked in this capacity before.

Q: What’s a good way to address my lack of experience in my receptionist cover letter?

Answer : I acknowledged my lack of direct experience upfront but emphasized my quick learning ability and my successful experience in a customer-facing role at a local café, showing that I can adapt and thrive in a receptionist role.

Q: How can I use my unrelated experience to strengthen my receptionist cover letter?

Answer : I leveraged my experience as a peer counselor to illustrate my strong listening skills and empathy, which are crucial for a receptionist role, showing that my background can bring unique value to the position even without direct experience.

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Cover Letter for a Receptionist Job (No Experience) — Tips

By: Author Marcel Iseli

Posted on Last updated: April 9, 2023

Sharing is caring!

A receptionist job can be a great entry-level position at a company that you really want to work for, but what if you don’t have a background as a receptionist?

Convincing someone to hire you for a receptionist job with no experience starts with a good cover letter that catches the eye of the person doing the hiring and persuades them it is worth bringing you in for an interview.

Getting a job without experience means you have an extra hurdle to clear, but the cover letter can help. Keep reading for more on how you can land this job.  

What points should you emphasize?

When you are trying to get a job without any experience , there are a couple of things that you need to emphasize.

One is that you have the qualities that will make you good at the job. The other is any experience you have that will be transferable to the job.  

Qualities that will make you a good receptionist

First, you want to indicate that even though you may not have experience, you will be able to pick up what you need for the job quickly. Therefore, you might use words like “fast-learning” or “eager to learn.”

You should then think about other qualities that are important in a receptionist. What are some of the duties of a receptionist?

If you aren’t sure, try to do some research. You should also learn as much as you can about the position and the company before applying.

Being a receptionist is often more about answering the phones or greeting people when they come through the door.

You might have other responsibilities as well, including filing, arranging travel for people and setting up meetings. Depending on the job, you might be dealing with sensitive information or upset callers.

Here’s a list of some qualities that may be helpful for this position:

Friendly Responsible Good at multi-tasking Organized Quick thinker Detail-oriented Good in fast-paced environments Good spoken and written communication Calm under stress Assertive

Obviously, you don’t need to list every single quality. Choose a few that you think are your strongest and most important to the position, and list them.

For example, “assertive” might be especially important if the receptionist job is one where you are going to be fielding a lot of calls from angry people or if part of the job is to tell people that no, you can’t put them through to speak directly with your boss.

Here’s one more thing to consider.

Anyone can describe themselves with a list of qualities, but what will make this more convincing is if you can show examples of these qualities.

For example, instead of just saying that you are friendly, you might write something like this:

I am also very friendly. As a member of my high school’s Art Club, I was the liaison for new members because I am good at connecting with people and making them feel comfortable.

This overlaps with thinking about your transferable experience .  

Transferable experience

The other important thing to think about before writing your cover letter is what things you have done that have developed skills you can use a receptionist.

For example, maybe your only other job has been working in fast-food restaurants. This actually provides you with a lot of skills that prepare you well for working as a receptionist!

Some of the skills you’ll develop in a fast food restaurant include working with the public, working in a fast-paced environment and multitasking.

If you’ve never had a regular paid job, don’t despair!

Think about any casual work you may have done, such as babysitting for neighborhood kids, or any volunteer work you may have done. Were you in any clubs in high school or college?  

Boosting your chances

If you really can’t think of anything you could include as a transferable skill or if you just want to increase the likelihood of getting the job, you could always pick up some volunteer work and apply for the receptionist job after a few weeks, including the transferable skills that you have been using. You would then include this in your cover letter.

You could also talk to friends and family members to see if they might know a job they could give you a referral to. Having this in your cover letter can be a big help, especially if you don’t have any experience.  

What should go in your cover letter

Every cover letter should have a few elements.

You should start by addressing a specific person if possible. In the first paragraph, you should introduce yourself and say what job you are applying for and where you saw the job posting.

If a mutual friend or colleague recommended you for the job, this is the place to mention it.

In the next paragraph or two paragraphs maximum, you should highlight the points mentioned above: your transferable skills and your qualities that will make you a good receptionist.

You don’t have to come out and say “I don’t have any experience as a receptionist.” You aren’t hiding the fact, but you don’t have to highlight it either.

They will see this when they look over your resume and your application.

In the body, you should emphasize what you can do for the company and not what the company can do for you.

In other words, instead of writing something like “I would be an excellent addition to your team because I want to develop my skills in working with the public,” you should say something like “I would be an excellent addition to your team because of my excellent work ethic and my eagerness to learn new things.”

It’s okay if you say why you want to work at the company, but be sure that your primary focus is on how you will be an asset to them.

At the end of the letter, you should be assertive in suggesting further contact so that you can arrange an interview.

Your cover letter should be short, definitely less than a page.  

Example of a cover letter for a receptionist job with no experience

Your contact information and the date should go in the heading if this is a letter you’re sending in the mail. If it’s going by email, put that information at the end.

Here’s a sample of how the letter might go:

Dear Mr. Roth,

My name is Lisa Lane, and I’m applying for a position as receptionist. I saw the job posting online at your company website.

Last May, I graduated from Fred Rogers High School with a 3.7 GPA. While there, I was secretary-treasurer of the Future Business Leaders Club, where I was responsible for record-keeping and overseeing accounts. I have also volunteered at the local Food Bank for the past three years, where my responsibilities include prepping meals and interacting with a wide variety of people.

I have been working at Lorelei’s Fashions since graduation, where I have developed my skills in working with the public, organizing and multi-tasking. It is a fast-paced environment where I may find myself simultaneously helping one customer on the phone and another in person. I have enjoyed what I’ve learned in a retail environment, but since I am enrolling in Springtree Community College as a business administration major, I am eager to transfer my skills into an office environment.

From my job at Lorelei’s Fashions, I know how important it is to make a great first impression on customers, and I can bring that to a receptionist job. I believe my friendliness, attention to detail and eagerness to learn make me an excellent candidate for this position.

Attached is my resume, and I can provide references on request. I am eager to learn more about the position, and I hope that we can schedule an interview soon.

Hey fellow Linguaholics! It’s me, Marcel. I am the proud owner of linguaholic.com. Languages have always been my passion and I have studied Linguistics, Computational Linguistics and Sinology at the University of Zurich. It is my utmost pleasure to share with all of you guys what I know about languages and linguistics in general.

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15 Front Desk Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Front Desk Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an essential part of the process that is involved in applying for a job. They are more personal than a résumé or CV, and they allow you to introduce yourself for the first time. Cover letters can be used with your résumé or CV when submitting your application; but if you apply with only one piece of paper, make sure your cover letter has all the information needed to provide an introduction to yourself.

Here are 15 amazing Front Desk Receptionist cover letters that are professionally written and will help you stand out and get that job!

Front Desk Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Front Desk Receptionist Sample 1

To whom it may concern, I am writing to express my interest in the Front Desk Receptionist position. I believe that my previous experience as a Front Desk Clerk for Company ABC, as well as my computer skills and office skills make me an excellent candidate for this position. I am confident that I would be able to handle any tasks assigned to me with little or no supervision. I look forward to meeting you at your earliest convenience so we can discuss more about this job opportunity. Thank you for your time and consideration of my candidacy. Yours Truly, John Doe

Front Desk Receptionist Sample 2

Hello, I am writing to express my interest in the Front Desk Receptionist position that you advertised. I have experience working as a customer service representative for five years and have excelled in every position I’ve ever had. My focus has always been on keeping my customers happy. With my excellent communication skills, interpersonal skills, attention to detail, and professionalism I would be the ideal candidate for this job. I look forward to hearing from you soon so that we can discuss this opportunity further over the phone or in person if possible!

Front Desk Receptionist Sample 3

To Whom It May Concern:

I am writing in regards to the Front Desk Receptionist position that is currently available at your company. I would like to apply for the position and would like you to know that I am a motivated, hardworking individual who excels in customer service. I have excellent interpersonal skills and always provide excellent customer service to all of my customers. If given the opportunity, I can prove myself as a valuable asset to your company’s team!

Front Desk Receptionist Sample 4

Dear _________,

I am writing to express my interest in the Front Desk Receptionist position at your company. I have worked as a receptionist for over 4 years and have excellent customer service skills. I am detail oriented and dependable, which is why I think I would be a great fit for this job. Please consider me for this position and let me know when you will be calling or interviewing people. Thank you in advance for your consideration!

Front Desk Receptionist Sample 5

I am a patient, reliable and charismatic individual who excels in customer service. I have been in the Front Desk Receptionist position for five years and have worked in a wide range of industries-from hospitality to healthcare. I am confident that my experiences will help me contribute to the success of your company.

Front Desk Receptionist Sample 6

Dear ______________, I am writing to inquire about the Front Desk Receptionist position advertised on your website. I am currently seeking a position in the area of customer service, and would like to learn more about this position. My availability is very flexible, and I can do any hours per week that are available. I work well under pressure, and am able to handle many tasks at once with ease. My experience includes 5 years as a waitress/server at The Grill for Business for over 10 years, which has proven useful in my ability to multitask quickly while providing excellent customer service. Thank you for your consideration of my qualifications for this job opportunity. If you have any questions or need more information please contact me via phone

Front Desk Receptionist Sample 7

Dear Hiring Manager,

I am writing to express my interest in the Front Desk Receptionist position available. I have five years of experience as a Front Desk Receptionist at XYZ Hospital and would be an excellent fit for your team. My passion for customer service, ability to work independently and initiative make me the right choice for this position. I am currently available on Mondays, Wednesdays and Fridays from 8:00am-5:00pm with flexibility on my schedule during afternoons/evenings/weekends. I can provide detailed references upon request. Best regards, Jane Doe

Front Desk Receptionist Sample 8

I am writing with the hope that you will consider me for __________. I have completed University with a degree in __________ and _________. As a result, I am well qualified to perform the duties of _______. I am enthusiastic for this opportunity and would be happy to come in for an interview at your convenience. Thank you very much for your time.

Front Desk Receptionist Sample 9

I am a college student at _____ and I am interested in the Front Desk Receptionist position. I have strong interpersonal and communication skills and an outstanding customer service background. I would like to be considered for this position because it relates well to my interests and experience. Thank you for considering me!

Front Desk Receptionist Sample 10

I am a recent graduate from ABC School of Business with a strong desire to better myself in the workforce. I have been working at XYZ Hospitality Group for 3 years and have experience in all aspects of front desk receptionist duties, including answering phones, greeting guests, and scheduling appointments. If given the opportunity, I will work hard to provide you with superior customer service that is both courteous and prompt. Thank you for your time and consideration.

Front Desk Receptionist Sample 11

Please consider me for the receptionist position. I have two years of experience in the field, and I am eager to make my mark on this industry. I am confident that you will not be disappointed with my work ethic or level of professionalism.

Front Desk Receptionist Sample 12

Dear Sir or Madam,

I am a professional Front Desk Receptionist with a marketing degree and experience as a Front Desk Receptionist for years. I have excellent customer service skills and experience working in front desk reception. My resume is attached with my contact information as well as my LinkedIn profile which you can access to see more of my background. I would be an asset to your team and would love the opportunity to speak with you about how I can help your office.

Thank you for your time and consideration,

Front Desk Receptionist Sample 13

I have been a receptionist for the past five years and I am looking for a new opportunity to further my career. Above all, I strive to create an enjoyable experience for guests who visit the front desk of the hotel. In my previous positions, I have handled telephone calls, welcomed guests with a friendly greeting and translated their needs into actions that will match their expectations.

Front Desk Receptionist Sample 14

I am excited to apply for the Front Desk Receptionist position at your company. I have experience handling customer service, scheduling appointments, and welcoming guests. All of these skills come together in my work experience with ABC Company where I served as a receptionist, answering phones and greeting visitors who came to our office front desk. My excellent customer service skills help me maintain a positive connection with all of our clients during interactions that range from routine phone calls to arranging meetings or conferences. I would love the opportunity to use my experience in this role to create an even better customer service environment at your company!

Front Desk Receptionist Sample 15

Dear Clive: I am writing to express my interest in the Front Desk Receptionist position and to share my qualifications and experience. My previous experience as a receptionist for over five years has given me the skills needed for this position, including customer service, greeting visitors, multitasking, administrative duties, problem solving, and organization. I have great interpersonal skills which will enable me to effectively serve guests while maintaining a professional demeanor. This is an important aspect of this role because it entrusts the receptionist with the responsibility of representing your company’s brand image. I am looking forward to meeting you soon so that we can discuss my qualifications in more detail.

Sincerely, John Smith

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Front Desk Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Front Desk Receptionist Cover Letter Samples & Examples That Worked in 2024

Charting a successful career as a front desk receptionist starts with an impeccable cover letter . Like a well-handled switchboard, it's about delivering the right messages — your skills, qualifications, and unique value — to your prospective employer.

This guide breaks down how to achieve exactly that, packed with essential tips, illustrative examples, and intuitive templates.

Read on and discover all about:

• Formatting your front desk receptionist cover letter
• Designing an effective header
• Generating a persuasive headline for your cover letter 
• Personalizing the greeting in your front desk receptionist cover letter
• Crafting a powerful introduction for your cover letter
• Showcasing your receptionist skills and achievements
• Writing a compelling conclusion to your cover letter
• Avoiding common mistakes in your front desk receptionist cover letter
• Understanding the average salary and job outlook for receptionist roles
• Discovering useful resources for front desk job seekers

1. How to properly format your front desk receptionist cover letter

A well-formatted cover letter is much like an organized desk — everything is in its place, making it easy to locate, understand, and appreciate.

Here are some handy tips on how to ensure a smooth read while keeping it professional:

• Standard business letter format: Stick to this traditional structure. This will include your contact details, the date, employer's contact details, greeting, body of the letter, closing statement, and your signature.
• Length: Short and sweet is the key. Ideally, keep the cover letter to one page.
• Readable font and size: Opt for a professional, clean font — think Arial or Times New Roman. Size-wise, 11pt or 12pt should do the trick.
• Margins and spacing: Use standard 1-inch margins. Single or 1.5 line spacing keeps your text just airy enough to invite the reader in. 
• Alignment: Alignment matters. Left alignment looks neat and offers consistency.
• Consistency: Ensure your styling remains the same throughout the cover letter. This includes font size, bullet style, indentation, etc.

Remember, a well-structured cover letter can demonstrate your organizational skills before you even step foot in the interview room. Don't overlook this detail!

Create your cover letter fast with artificial intelligence.

2. how to write an effective cover letter header.

The header of your cover letter is basically your business card — it presents key contact information upfront. It consists of your contact details and those of your prospective employer. And as it's the first thing the hiring manager sees, it’s important to get it right.

Your cover letter header should feature:

• Your full name
• Your physical address
• Your phone number
• Your professional email address
• Up-to-date LinkedIn profile (optional, but recommended)
• The recipient’s name
• Their title
• Company name
• Company address

Now let's look at two contrasting examples to clarify these points:

Weak cover letter header example

John Doe john@email. com 123 Main Street

Why doesn’t it work? This header seems rushed and incomplete. Notice the unconventional spacing in the email, the omission of John's phone number, city, state, and zip code, and the absence of LinkedIn details. Furthermore, not including the hiring manager's details can seem careless or impersonal to the reader.

Correct cover letter header example

John Doe 123 Main Street City, State, Zip Phone number [email protected] https://www.linkedin.com/in/john-doe [Date]

To: Ms. Jane Smith HR Manager Company XYZ 456 Market Street City, State, Zip

Why is it strong? By including thorough contact information, John is inviting the potential employer to reach out via multiple channels. The presentation is clean and professional. 

Additionally, by addressing Jane Smith directly and including her job title and company’s details, John creates a personalized touch showing he has taken time to research the recipient. This shows respect for the employer and distinguishes the job application.

All in all, a correctly formatted header serves as your first impression. Remember, being detailed and professional in your header sets the tone for the rest of your cover letter, demonstrating that you're serious about your application. Use the correct example as your model and you'll be on the right track.

3. How to write a compelling cover letter headline

Creating a compelling headline for your receptionist  cover letter is your chance to briefly encapsulate your professional story. It is the hook that intrigues the hiring manager to read further.

A strong headline clearly states your career identity and the value you offer . As a receptionist, the headline should highlight your skills, experience, or notable achievements related to office administration or guest relations.

Let’s check out two contrasting examples:

Weak cover letter headline example

Applying for the Receptionist position 

Why does it fall short? This headline is too basic. It merely states the intention to apply, which we’ve already known. It doesn’t provide a snapshot of your skills, experience, or the unique value you bring to the role.

Strong cover letter headline example

Seasoned Front Desk Receptionist Offering Stellar Customer Service and Proven Administrative Expertise

Why is it strong? This headline conveys a greater sense of professionalism. It communicates your experience and high degree of customer service skills, creating an instant robust professional image.

But what if you're a fresh graduate ? Don’t worry, your headline could look something like this:

Strong cover letter headline example for a fresh graduate

Dedicated Communications Graduate Eager to Excel as a Front Desk Receptionist

Why does it work? Graduates might not have an extensive work history, but a strong headline can still highlight your dedication, field of study, and determination to succeed in the role. This headline sends a strong signal about your potential value to the organization.

Pro tip: Consider integrating relevant keywords from the job posting into your headline. This can make your cover letter more eye-catching to hiring managers and can help you get past applicant tracking systems (ATS) used by many companies to filter applicants based on keyword matches. However, always ensure that the keywords match your actual skills and expertise — integrity is key.

Remember, your headline should be a point of interest that kindles curiosity about your profile. Use it wisely to establish your value proposition upfront.

4. How to tailor the greeting on your cover letter

Addressing your front desk receptionist cover letter with a personalized greeting can surely demonstrate your attention to detail. It shows you've done your homework and it helps establish an immediate connection with the reader .

If you wonder where to find the name of the hiring manager or recruiter, the solution might be closer than you think. Look at the job listing where it may be mentioned. If not, the company website , LinkedIn , or even a quick phone call to the company can help you find out who will be reading your letter.

Personalized greeting examples

• Dear Mr. Smith,
• Dear Mr. John Smith,
• Dear Hiring Manager John Smith,

If you've tried everything and still can't find a specific name , here are some general greetings you can use:

General greeting examples

• Dear Hiring Manager, — This is a reliable standby. It's formal and direct.
• Dear [Department] Team, — Here's a slightly creative approach. This is best used when you know your application will be screened by a specific department.

Avoid using outdated or overly impersonal greetings like “To Whom It May Concern,” or “Dear Sir/Madam,”. The modern hiring process prefers a more personalized approach.

Remember, the goal of customizing the greeting is to make the reader engage with your letter. So spend a few minutes to identify the right name or title — it’s worth the effort.

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5. How to write a strong opening to your receptionist cover letter

Your cover letter's opening paragraph should draw in the reader much like a compelling book's first line. It should present an overview of your professional and academic history , state why you're applying for the role , and, if applicable, mention any mutual connections.

Let’s take a look at some contrasting examples:

Incorrect cover letter opening example

I'm writing to apply for the front desk receptionist position. I have worked as a receptionist before and I am confident I can do the job.

Why does it fall flat? This opening simply lacks detail and does not provide a compelling reason for the reader to continue. It fails to mention specifics of prior experience, why the applicant is interested in the job, or what unique value they would bring to the role.

Strong cover letter opening for an experienced receptionist

With over five years of experience managing front desk operations in fast-paced environments, I bring a proven ability to deal with diverse customer situations. I'm drawn to XYZ Company's commitment to customer service excellence and believe that my skill set would be well-aligned with your requirements.

Why does it work? This example quickly identifies noticeable experience, a key strength, and a direct connection between the candidate's expertise and the company's needs.

Strong cover letter opening for a recent graduate

As a recent graduate in Hospitality Management with an honors distinction, I offer a strong academic background and a passion for customer service. I am interested in the receptionist role at XYZ Company, as I believe my skills would foster a welcoming and efficient front desk environment.

Why is it effective? Even without any professional experience, this graduate makes an impact by highlighting strong academic credentials, directly related to the job, their passion for the work, and how this matches up with the company's needs. 

Remember, a well-composed opening makes it more likely for the hiring manager to continue reading your application. Capture their interest from the get-go and the rest of your letter will likely receive the attention it deserves.

6. How to highlight your top skills and accomplishments

When crafting the body of your front desk receptionist cover letter, payoff comes from the perfect blend of storytelling and evidence-based achievements. 

Think of it as a showcase window, offering a glimpse into your professional journey and reinforcing why you're an ideal fit for the role.

To properly highlight your skills and achievements :

1. Format the body correctly: This part of the cover letter should be organized into short, readable paragraphs. Consider 2-3 paragraphs, each focusing on a different aspect of your qualifications.

2. Mention relevant skills: Tailor your letter for the role, emphasizing relevant skills and competencies. 

Here are some skills to mention in your receptionist cover letter

• Excellent communication and interpersonal skills
• Strong customer service and conflict resolution abilities
• Proficiency in administrative software (list specific programs if applicable)
• Time-management and organizational skills
• Multitasking and prioritization capabilities
• Professional and courteous demeanor

3. Showcase specific achievements: Rather than just listing duties in your previous roles, focus more on what you achieved. Did you improve the process? Solve a persistent issue? Earn recognition for outstanding service?

Cover letter body paragraph example for an experienced receptionist

Serving as a front desk receptionist at ABC Hotel, I developed strong customer service and conflict resolution skills that positively impacted guest experience. I consistently managed interactions with over 100+ guests daily, maintaining a high satisfaction rate and contributing to the hotel's reputation for excellent service. My dedication to effective communication and problem-solving led to being recognized as 'Employee of the Month' three times. I am excited to bring these capabilities to XYZ Company to enhance guest satisfaction and contribute to your team's success.

Why is it effective? This paragraph precisely tells the applicant's experience, shows relevant skills in use, and provides substantial evidence of excellence in the role. What’s more, it directly addresses how their skills and achievements can add value to the future employer's business.

No work experience yet? Fear not! Highlight transferable skills, academic achievements, internships, or volunteerships. Mention relevant modules you excelled at during your studies or any extra-curricular activities showing your leadership or organizational capabilities.

Cover letter body paragraph example for a fresh graduate

As a recent business graduate from XYZ University, I have gained strong skills in communication, administration, and customer service through various internships and on-campus involvements. As the team leader for our final year project, I coordinated the tasks of five team members, meeting all deadlines and achieving a final grade of A+. This experience taught me the value of clear communication and effective organizational skills.

Why does it tick all the boxes? This paragraph shows how academic and leadership experiences have equipped the candidate with relevant, transferable skills. Moreover, it subtly hints at how these honed abilities, such as clear communication and effective organization, can be transferred to the benefit of the potential employer in a front desk receptionist role.

Remember, for the body of your cover letter, it's quality, specificity, and relevance that matter.

7. How to persuasively end your receptionist cover letter

The conclusion of your cover letter serves as your final opportunity to leave a memorable and positive impression. It's your closing argument, reiterating your interest in the role , inviting further interaction , and expressing appreciation for the reader's time .

An effective conclusion should include:

• A reiteration of your interest in the position and the company
• Your preferred contact method and any time restrictions, if necessary
• Your intention and timeline for follow-up
• A professional sign-off

Incorrect cover letter conclusion example

Please call me anytime. Thanks.

Kind regards,  [Your Name]

Why is it wrong? This conclusion is considerably weak. It lacks professionalism, doesn't convey genuine interest in the position or the company, and neglects to mention any follow-up actions.

Correct cover letter conclusion example

I am eager for the opportunity to share more about how my strong reception and customer service skills could be a valuable asset for XYZ Company. You can reach me anytime on my cell at (123) 456-7890, or via email at [email protected]. If I haven't heard back by next week, I will touch base to follow up. 

Thank you for considering my application. 

Sincerely, [Your Name]

Why is it strong? This example shows the candidate's keen interest in the role and clearly communicates their readiness to discuss how their skills could meet the company's needs. The candidate also takes a proactive strategy by setting a timeline for following up if they don't hear back. The sign-off is professional, maintaining a high level of respect throughout. 

The conclusion of your cover letter can indeed leave a lasting impression on recruiters. It’s an opportunity to express your sincere interest in the role and leave the recruiters keen to learn more about your potential fit within the company.

8. How to avoid common mistakes on a receptionist cover letter

It's crucial to remember that every detail in your receptionist cover letter contributes to the impression you make. Avoiding common mistakes can help ensure your application stands out for all the right reasons. 

Here are a few pitfalls to dodge:

• Incorrect: "I'm a dedicated worker."
• Correct: "My dedication to customer service was recognized when I received the 'Employee of the Month' award twice at my previous job." 
• Don't neglect proofreading: Spelling mistakes, punctuation errors, or inconsistent tense usage can undermine your professionalism. Make sure to carefully proofread your cover letter. Consider using online grammar tools or asking a friend to help review it.
• Skip salary discussion: Your cover letter is not the place to negotiate salary or benefits. These discussions are more apt post-interview when the employer has shown interest in your candidacy.
• Avoid negativity: Talking negatively about a past employer or job experience sends the wrong signal. Focus on your positives, what you learned, and how you can bring value to the new role. 
• Too much, too little: Avoid overstuffing with unnecessary details. Balance is key — provide just enough info to entice the reader to want to know more.

Dodging these common mistakes can make your cover letter a powerful tool, clinching the crucial attention of recruiters. Be sure to double-check, hold back on cliches, and remember to keep it professional yet personable, just as a receptionist would at the front desk.

9. Average salary and job outlook for front desk receptionists 

Understanding the salary and job outlook for front desk receptionists can provide valuable context as you're tailoring your application. 

As per the most recent data from the Bureau of Labor Statistics (BLS) , the median annual salary for receptionists was $33,960 in May 2022. This number can widely vary depending on the industry, region, and level of experience.

When considering the job outlook for front desk receptionists, the BLS is indicating little or no change in employment from 2022 to 2032. 

But don't be disheartened by the steady forecast. There's a promising aspect to consider: about 142,600 openings for receptionists are projected each year, on average, over the next decade. These positions are often created when workers retire or move on to different roles.

So, even though job growth might stabilize, your exceptional cover letter could still land you one of the many opportunities arising each year. The market for an exceptional front desk receptionist remains active.

10. Top resources for aspiring receptionists

Becoming a successful front desk receptionist is a journey that involves continual learning and development. Luckily, numerous resources can support you along the way. 

• Industry news: Keep up with industry trends by following reputable news sites and blogs like the American Society of Administrative Professionals (ASAP) and Office Dynamics International . 
• Webinars and online courses: Websites such as Lynda.com , Coursera , and Udemy offer a multitude of courses. Topics range from customer service, technology skills, to office management. 
• Professional associations: Joining groups like the International Association of Administrative Professionals (IAAP) can provide networking opportunities, and access to a wealth of resources and continuing education.
• Books: Boost your skill set with titles such as "The Exceptional Receptionist: Your Company's Most Valuable Asset" by Paul R. Timm or "Be A Kickass Assistant" by Heather Beckel.
• Job Boards: Aside from large job boards like LinkedIn or Indeed , also consider industry-specific options like the Association of Executive and Administrative Professionals (AEAP) job board.
• Networking: Connecting with other receptionists and office professionals can prove invaluable. Look at local events, LinkedIn groups, and online forums to engage with others in your field.
• Career development platforms: Platforms like Kickresume ,  JobHero and The Muse offer resume templates, cover letter tips, and career advice specifically tailored for aspiring receptionists. Keeping your application materials polished and up-to-date can increase your chances of getting that coveted receptionist role.

Remember, successful job hunting is not solely about the perfect cover letter or resume — there's much more. Immerse yourself in the industry, keep learning, and use these resources to help you stand out as a highly skilled front desk receptionist.

Front Desk Receptionist Cover Letter FAQ

If you can't determine the hiring manager's gender, it's best to use their full name. For example, 'Dear Jordan Smith,'. If you don't have a name, stick with a generic but professional greeting like 'Dear Hiring Manager,'.

Unless the job posting specifically asks you to include salary expectations in your cover letter, it's usually best to leave them out. There will be plenty of time to discuss salary expectations later in the interview process.

Your cover letter should not replicate your resume. Instead, pick 1-2 key experiences or skills and provide detailed examples of how you demonstrated them in a professional setting. Remember to tie these skills back to the needs of the role you're applying for.

While it can be tempting to write and replicate one cover letter, try to avoid this. Each cover letter should be tailored to the specific job and company you're applying to. This shows employers that you've taken the time to understand their unique needs.

It's often best to err on the side of formal. Stick with 'Dear [Full Name],' or 'Dear Hiring Manager,'. Avoid informal greetings such as 'Hi,' or 'Hello,'.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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9 Professional Front Desk Receptionist Cover Letter Examples for 2024

Your front desk receptionist cover letter must demonstrate exceptional communication skills. Highlight your ability to address client inquiries with professionalism and poise. Additionally, showcase your organizational abilities and attention to detail. Illustrate through examples how you effectively manage tasks and uphold the company’s front-facing image.

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Front Desk Receptionist Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Front Desk Receptionist Cover Letter

Key Takeaways

By Experience

Crafting a standout front desk receptionist cover letter can seem daunting, especially when you've already plunged into the job hunt. It's not just about listing your past jobs—it's your chance to share your proudest professional moment in a narrative that captivates. Remember, while professionalism is key, ditch the clichés; keep it genuine and engaging. Aim to keep your letter concise—you have only one page to make a memorable impression. Let's begin your journey to a cover letter that opens doors.

• Create a front desk receptionist cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading front desk receptionist cover letter templates and examples to save time;
• Dedicate your front desk receptionist cover letter space to your best achievement;
• Make sure your front desk receptionist cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your front desk receptionist cover letter will be ready for you to (tweak and) submit for your dream job.

If the front desk receptionist isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Front Desk Receptionist resume guide and example
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Front Desk Receptionist cover letter example

Andrew Clark

+1-(234)-555-1234

[email protected]

• Emphasizing relevant experience: Mentioning specific experiences such as increasing occupancy rates at a previous hotel shows quantifiable achievements and relevant hospitality skills.
• Highlighting promotions and responsibilities: Sharing that the candidate received promotions within a particular time-frame at Koo Fitness illustrates growth and reliability, which are valuable traits for front desk management.
• Detailing customer service initiatives: Describing the coordination of an event for over 100 clients showcases organizational skills and the ability to maintain high standards in customer service, important for managing a company's front desk operations.

Standard formatting for your front desk receptionist cover letter

Structure your front desk receptionist cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your front desk receptionist cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your front desk receptionist cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your front desk receptionist cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a front desk receptionist cover letter

Header: Includes your contact information, the date, and the employer’s details, setting a professional tone for your cover letter and ensuring that the recruiter can easily get in touch with you.

Greeting: A personalized address to the hiring manager shows your attention to detail and ability to handle front desk tasks, which often include personalizing communications with clients and visitors.

Introduction: Briefly states your interest in the front desk receptionist position and gives a snapshot of your relevant skills, emphasizing your ability to create a welcoming and efficient front office environment.

Body: Elaborates on your specific experiences and key competencies, such as customer service excellence, organizational skills, and multitasking, showcasing why you’re the ideal candidate for managing a busy reception.

Closing: Summarizes your enthusiasm for the role, reiterates your contribution to the organization, and includes a polite call to action, inviting the recruiter to contact you for an interview, which parallels the proactive approach required in front desk operations.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional communication skills: being the first point of contact requires the ability to speak clearly, listen attentively, and convey information effectively.
• Customer service experience: dealing with clients and guests in a professional manner, addressing their needs, and ensuring a positive experience.
• Organizational abilities: managing multiple tasks, such as handling calls, scheduling, and maintaining front desk operations efficiently.
• Proficiency in office technology: operating phone systems, computers, and other office equipment, as well as familiarity with office software like Microsoft Office Suite.
• Attention to detail: ensuring accuracy in all interactions and documentation, from visitor logs to appointment setting.
• Professional demeanor: presenting a welcoming, confident, and accommodating image as the face of the company.

How to start your front desk receptionist cover letter: with a greeting, of course

Have you ever considered just how powerful a personalized salutation can be?

We sure have news for you! Your front desk receptionist cover letter should start with the right salutation to recruiters, nurturing a sense of respect and individuality.

Greet recruiters by using their first name (e.g. "Dear Tom" or "Dear Patricia") if you've previously established contact with them.

Otherwise, opt out for the less familiar, "Dear Ms. Peaches" or "Dear Ms Kelsey", if you've found the recruiter's name on LinkedIn or a corporate website.

"To whom it may concern" is never a good option, as it creates a sense that you've been sending out your front desk receptionist cover letter to anyone. Instead, use "Dear HR team" or "Dear (company name) recruiter" for a feeling of exclusivity.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear [Hiring Manager's Name],
• Dear [Mr./Ms./Dr. Last Name],
• Dear [Job Title] Search Committee,

Using your front desk receptionist cover letter intro to show your dedication

We know just how difficult it is to start writing your front desk receptionist cover letter introduction .

There are so many great qualities you have as a professional, which one should you choose?

How about writing up to two sentences about your passion and commitment to the work you do or are set to do?

Try to describe exactly what you enjoy about the potential role.

A positive attitude from the get-go will help you stand out as a motivated front desk receptionist professional.

Storytelling in the middle (or body) of your front desk receptionist cover letter

You've got your whole resume sorted, detailing your achievements and skills. What else can you write in your front desk receptionist cover letter ?

For starters, take the time to re-assess the job requirements and re-discover the most crucial skills and requirements (or keywords).

After making a list of these important keywords, look back on your experience to select just one of your past accomplishments.

Choose the achievement that is the most noteworthy, relevant to the role, and matches the required skills.

Use the next between three and six paragraphs to narrate how:

• you've grown your skill set, thanks to your achievement;
• you'd use the know-how you've gained in your new role;
• your accomplishment could help your potential employers grow.

Remember that recruiters don't need a retelling of your whole resume, but want to find out what makes you, you.

Thinking about the closing paragraph of your front desk receptionist cover letter

Before your signature, you have extra space to close off your front desk receptionist cover letter .

Use it to either make a promise or look to the future.

Remind recruiters how invaluable of a candidate you are by showing what you plan to achieve in the role.

Also, note your availability for a potential next meeting (in person or over the telephone).

By showing recruiters that you're thinking about the future, you'd come off as both interested in the opportunity and responsible.

Front Desk Receptionist cover letter advice for candidates with no experience

If you're worried about writing your Front Desk Receptionist cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Front Desk Receptionist cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your front desk receptionist cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual front desk receptionist cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your front desk receptionist cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your front desk receptionist cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your front desk receptionist cover letter like any good story - with a promise for greatness or follow-up for an interview.

Front Desk Receptionist cover letter examples

Explore additional front desk receptionist cover letter samples and guides and see what works for your level of experience or role.

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Receptionist Cover Letter No Experience: 4 Templates

Letter Template: 1

Table of Contents

Receptionist Cover Letter No Experience

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Receptionist cover letter no experience. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m very much looking forward to applying for the available [Mention the post] position at [Mention the name of the clinic] that I saw on your website [mention the website].

I recently finished my schooling and Level exams and am now ready to begin working as a receptionist. Despite the fact that I have no past knowledge of this position, I have actively participated in and led various groups at school. My teacher characterized me as the most effective volunteer the newspaper club had ever seen as the main editor. Every month, I assessed, accepted, or rejected roughly [Mention the numbers] essays and media content and selected how each monthly release would be organized. In a setting like yours, this has given me the ability to multitask.

As you can see through my Curriculum, I was able to participate in many school activities such as football, journalism club, and drama while keeping great marks. I’m sure I’ll put a lot of these learned schools to use at your facility, between arranging appointments, answering phones, and balancing work under pressure. When I complete any task, I retain a good attitude, and I will maintain it when promoting [Mention the name] over the call and when visitors come to see us.

Appreciate you for taking the time to read this and for considering my request. I’m hoping we can talk about this over the phone in the coming week. 

Thank you, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

I’m very excited to apply for the available (Mention the post of the sender) position at (Mention the name of the company or organization) company that I saw advertised on your website.

I recently finished my education and Level exams and have been working for (Mention the name of the company) as a delivery driver. But I’ve no prior experience in this position, delivering food to clients has taught me good communication and interpersonal skills. I took orders over the phone, cleaned up the business after closing, and served food in just an hour of receiving customer orders. I realize that answering phones is a large part of my experience in the paper business, and I believe I could contribute to meeting those needs.

Although I lack office experience, I am a quick learner who can adjust to nearly any environment. When patrons at the restaurant become ill, I am able to fill practically any role, demonstrating my versatility. During peak hours, I assist in organizing transactions by receipt time and ensuring that the oldest orders are delivered first. I want to put these talents to work maintaining and categorizing files for your office, as well as prioritizing where necessary.

Thanks a lot for taking the time to read this and for considering my request. I’m hoping we can talk about this over the call in the coming week. Please contact me if you have any questions or require any additional assistance.

Thanks, 

Letter Template: 3

I was excited to find an opportunity for a (Mention the post of the sender) position with (Mention the name of the center) I consider them to be the best health and social care agency in the (Mention the name). I am confident in my ability to offer timely and accurate contact to patients and visitors in a pleasant and professional way for (Mention the name of the center), based on my (Mention the numbers) year of expertise as a receptionist.

You say in the job description that you’re searching for a professional receptionist who will be responsible for welcoming clients pleasantly, providing an inviting reception environment, and inputting data into your registration system. In my present role with (Mention the centre), I oversaw the front desk of a (Mention the numbers) % primary care clinic and served as a bridge between the physician and patients who needed appointments right away.

I also developed an intelligent system to keep track of how we plan patient visits and transportation. My automation technique reduced missed appointments and bookings by (Mention the numbers) %. I’m confident that (Mention the center name) will see comparable results as a result of this experience.

I’m amazed by the level of attention you give your customers and the environment you establish in your offices. Being a part of your group and trying to assist with this aim would be a fantastic career opportunity for me.

Letter Template: 4

Subject- Receptionist cover letter no experience.

I’d like to apply for the job of (Mention the post) at the (Mention the centre) of (Mention the name of the place) as a committed college graduate with strong organizational abilities, ingenuity, and attention to detail. As a youth, I was an active participant of the (Mention the name of the club) and am dedicated to providing excellent general office support.

You indicate in your Indeed job ad that you’re looking for people who show initiative, ingenuity, and problem-solving abilities. As a volunteer during my studies, I founded ten food pantries for veterans at various venues (Mention the place), and I was in charge of planning, organizing, and registering attendees. It was a fast-paced environment where you had to provide quick solutions to any difficulties that arose.

I founded (Mention the numbers) student meetings at external sites as a volunteer during my studies, and I was in charge of coordinating the housing and travel, as well as enrolling guests. It was a fast-paced project with more than just a lot of uncertainty to consider. I am confident that this experience has qualified me for a receptionist position at the (Mention the centre name).

I would welcome the opportunity to learn more about your team’s goals and show how my issue, communication, and organizational abilities, as well as my experience with the (Mention the name of the centre), may help your organization achieve success.

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