phd student progress report

/images/cornell/logo35pt_cornell_white.svg" alt="phd student progress report"> Cornell University --> Graduate School

Student progress review.

The Student Progress Review (SPR) is an interactive process intended to support the regular exchange of constructive, written feedback between advisees and advisors. It codifies a process for research degree students and their special committees to have at least one formal conversation per year about academic progress and future plans. In academic disciplines where students are encouraged or required to complete an Individual Development Plan (IDP), the SPR process can help fulfill this need.

Using the SPR form, students are asked to reflect on their recent accomplishments, identify challenges, and set goals. Committee chairs then review their students’ SPR forms and enter constructive feedback. Chairs indicate whether progress has been excellent, satisfactory, needs improvement, or is unsatisfactory. Feedback that is documented on the SPR will be made available to the student, all members of the student’s special committee, and the DGS/GFA of the student’s field.

• SPR Form Information
• SPR Form Tips for Students  (PDF)
• SPR Form Tips for Faculty (PDF)

Log into your SPR Forms Portal (for students and faculty approvers) to see forms history and forms awaiting your approval.

Overview of the SPR Process

Step 1: The deadline for students to complete the SPR is April 1. Each graduate field sets its own timing and annual due dates for the SPR process; fields send students instructions and a link to the SPR form at the appropriate time.

Step 2: Student schedules the SPR meeting with their advisor/chair (some fields may expect that this occur in conjunction with a meeting of the special committee). 

Step 3: Student completes their portion of the SPR form. Depending on the field’s practices, the student may submit the form at this point or download a draft version to share with their chair and other special committee members prior to submitting the form through the online system.

Step 4: SPR face-to-face dialog.

Step 5: If the student saved their SPR form as a draft, they may edit the form after meeting with their chair and/or special committee. Upon submission by the student, the form is routed to the special committee chair (after this point the student cannot edit the SPR form unless it is returned to them by their chair).

Step 6: The special committee chair enters written comments and evaluates student progress. Depending on the field’s practices, the chair may incorporate feedback provided by other members of the special committee and graduate field.

Step 7: Contents of the form will be available to the student, the student’s special committee, DGS, and GFA.

Frequently Asked Questions

Who is required to complete a SPR?

All M.A., M.S., and doctoral students in who are in the second year of their program or beyond must complete a SPR form each academic year. Students on leave of absence are excluded from this requirement.

What is the deadline to complete the SPR? 

While the Graduate School simply requires that a SPR be completed once each academic year, each graduate field sets its own timeline for students and faculty to complete the SPR. The deadline for students to complete the SPR is April 1. To confirm when the SPR is due for your field please contact your GFA or DGS.

How long will it take to fill out the SPR form? 

For most students it should not be difficult or time-consuming to complete the self-reflection and goal-setting portions of the SPR process. If you run into difficulties or have questions it may be helpful to discuss these with your advisor. The online form allows you to save your responses and return later.

Some of the questions on the SPR don't seem relevant to me. What should I do?

While most questions on the SPR form will be generally applicable to students across a range of fields and academic disciplines, some questions might not apply to your specific situation. It’s perfectly acceptable to note that a question is “Not Applicable,” or to contact your advisor or GFA for more specific instructions.

Can a student share a draft of the SPR form with their chair/committee prior to electronically signing and submitting the finished form? 

Yes; students may save their SPR form as a draft (without submitting) to download and share with their chair and/or special committee via email. They may then return to the online form and edit it before electronically signing and submitting it. See the “SPR Form Tips for Students” (top of this page) for detailed instructions.

Who will see content of the completed SPR form? 

The purpose of the SPR form is to document, in writing, a conversation that should be happening between students and their mentors, so the primary audience of the competed form is, of course, the student and the special committee. Graduate fields provide support and oversight to this advising relationship so the DGS and the GFA will also have access to completed forms. The final SPR, with comments from both the student and advisor, will be added to the student’s file. Staff of the Graduate School will not regularly review SPRs but may contact students who receive ratings of “needs improvement” or “unsatisfactory” to help develop support plans.

Is a SPR needed if students and their advisors already communicate on a regular basis?

Most faculty advisors strive to provide regular, thoughtful feedback. However, the Graduate School has frequently heard that students expect more structured feedback in writing. This is especially important for establishing shared and agreed-upon expectations, for overcoming information that may be incorrect or misunderstood, and for when problems arise. Additionally, research suggests that “formal annual evaluations tend to increase the numbers of students who complete, and are therefore preferable to sporadic and informal reviews . . . Some form of progress-tracking, annually or each semester, allows the student and supervisor to meet and establish objectives for the year. This ensures that both students and advisors be held accountable for timely progress and for constructive feedback” (Council of Graduate Schools, Ph.D. Completion and Attrition).

In the SPR process, what is the role of the special committee chair? 

It is expected that chairs will meet in person with their students to discuss the SPR (some fields may expect that this occur in conjunction with a meeting of the special committee). The SPR meeting provides an opportunity to discuss the student’s overall progress, provide feedback, clarify expectations, and establish shared objectives for the year.  

When a student electronically signs and submits the form, it is routed to their chair. After the form is submitted by the student, they are not able to make edits unless the form is returned to them by the chair using the “reject” function in the online system.

Chairs are expected to complete the faculty feedback section of the form after meeting with the student. Depending on the field’s practices, the chair may also incorporate feedback from the special committee. Core questions in the faculty feedback section ask for written comments about each student’s demonstrated strength and weaknesses, as well as an overall evaluation of the student’s progress. 

After reviewing a student’s entries, how can the advisor/chair return the SPR form to the student for further editing?

The advisor/chair may use the “return” button at the bottom of the SPR form page to send the SPR form back to the student for revisions. The chair will have the opportunity to include a message to the student (e.g., “Please revise goals for the coming year and resubmit”).

What categories are used by faculty to evaluate student's overall progress? 

• Excellent – Exceeds expectations overall; progress and performance are exceptional in one or more areas.
• Most students who are meeting the requirements of their program, making good progress, and developing and acting on thoughtful plans and goals should be assigned this rating.
• This is a signal that some changes are required to get on track for successful completion of the degree. Obstacles and challenges must be addressed through appropriate planning, goal setting, and follow-through. Sometimes a short-term disruption or setback can slow progress, but such challenges can usually be overcome with careful planning and targeted support. It’s important that students and committees develop a plan, make needed adjustments, and check-in with each other frequently. This rating should serve as a clear communication to the student that improvement is needed, and to the special committee and graduate field that monitoring and support will be needed.
• The Graduate School will contact the graduate field, special committee chair, and student to share information about helpful resources and best practices for developing actionable improvement plans. 
• This rating indicates that the student has made little or no academic progress in the preceding one or two semesters to the extent that lack of progress endangers their ability to complete their degree in an appropriate timeframe. Students who are rated as “unsatisfactory” are not considered to be in good academic standing with the Graduate School and may be ineligible for fellowship or assistantship support until they return to good standing.
• The Graduate School will require that students develop a detailed improvement plan with clear timeframes in coordination with their special committee and graduate field.  
• The Graduate School will contact the graduate field, special committee, and student with a message noting that the student is not considered to be in good academic standing. The student will be required to submit for Graduate School approval their improvement plan and a timeline for returning to good standing, developed with input from the special committee chair. 
• The Graduate School will enforce the terms of this plan. If the terms are not met, the student may be withdrawn from their Cornell graduate program.

UC Davis Graduate Studies

Student progress assessment.

The Student Progress Assessment (SPA) is an online tool that communicates and documents an evaluation of a graduate student’s progress in their degree program.  The tool promotes productive discussions and the setting of clear goals and expectations for graduate students. Graduate Council expects that the assessment will be completed during an in-person meeting between the mentor and the mentee. The online Student Progress Assessment content and format has been developed and approved by Graduate Council, in collaboration with the Graduate Student Association and Graduate Studies.

An annual progress assessment must be completed for each graduate student between April 1st and June 30th.  This report includes questions to guide graduate students and faculty discussions on professional development plans, coursework requirements, exam or thesis/dissertation progress, goals and expectations, and meeting/communication expectations. The annual progress meeting creates an opportunity for mentors to discuss how graduate students can successfully meet their unique academic and professional goals.

Sample of Annual SPA Report Questions

Interim SPA

An interim report is a brief, one-page online progress report that allows major professors and/or graduate programs to address or remedy issues of concern regarding academic progress outside of Spring Quarter (when the annual assessment is used).  Interim reports are not required of all graduate students and are often used to document a progress issue. Multiple interim reports can be submitted for one student during Fall and Winter quarters, prior to the launch of the Annual SPA in Spring quarter.  Graduate programs should issue follow-up reports as appropriate, including in the annual SPA. 

Assessment Options

Both interim and annual reports will ask for a progress assessment of satisfactory, marginal, or unsatisfactory. 

• Satisfactory Progress
• If a student’s progress is satisfactory, the major professor and/or graduate advisor should discuss with the student the remaining steps to attain the degree objective, and offer additional guidance on meeting individual goals for the upcoming year. No letter is sent from the Associate Dean of Graduate Studies.  This report will be saved as part of the student’s record in GradHub.
• Marginal Progress
• A marginal report indicates a progress issue, but one that only has a slight impact on the student’s degree completion.  This rating serves as a warning to graduate students to begin addressing an issue before it has more significant consequences for their progress.  The major professor and/or graduate program advisor should describe why the student’s progress is marginal and what steps must be taken in the next academic quarter for the student to remedy the issue(s). A detailed timeline should be provided in the report for the student with the appropriate steps to make satisfactory progress. The Graduate Advisor (not solely the major professor) should be in touch with this student regularly to ensure they return to satisfactory progress. No letter is sent from the Associate Dean of Graduate Studies and the report is saved in GradHub.  A second report (interim or annual) should be submitted at the end of the following quarter to provide an update on the student’s performance.  Ideally, all expectations will have been met and the faculty member can submit a satisfactory report at that time.
• Unsatisfactory Progress
• The designation unsatisfactory means that something is impeding the student’s progress and it needs to be addressed in order for the student to succeed.  Faculty members must explain why the progress is unsatisfactory and provide a detailed timeline of expectations for improvement. In cases where the graduate student is registered in 299 units, unsatisfactory progress related to research should be reflected in both the research grade (S/U) and the SPA.  No student will be disqualified based on one unsatisfactory progress report. The student must have at least one quarter to remedy whatever is unsatisfactory about their work. Therefore, the progress report should not recommend disqualification.  The Graduate Advisor (not solely the major professor) should be in regular contact with the student to ensure they return to good academic progress. A second report should be submitted at the end of the following quarter to review the student’s performance.  Ideally, all expectations will have been met and the faculty can submit a satisfactory report.
• Outcome of an Unsatisfactory SPA

SPA is a tool used to track student progress, and to assist students and programs in documenting challenges, expectations, and action plans.  Unsatisfactory SPA's are not intended to be punitive, and do not result in direct consequences for the student.  Graduate Studies Advisors and the Associate Dean are included in the process to provide additional advising resources, clarify plans, and advocate for student support. 

  • Unsatisfactory assessments do not affect the student’s ability to be employed or receive fellowships, though programs may use SPA results in determining internal awards or assigning positions.    • Unsatisfactory assessments are not reflected on a student’s transcript and students are not placed on academic probation status.      • The Senior Academic Advisors and the Graduate Studies Associate Dean for Students review all unsatisfactory SPA’s, and may contact faculty or students to discuss and clarify the plan to reach satisfactory progress or to suggest additional resources.     • A notice from the Graduate Studies Associate Dean will be sent to the student through the SPA platform.  The letter reiterates the requirements and timeline included in the major professor and Graduate Advisor comments.     • Students are not disqualified for receiving an unsatisfactory SPA, but may be eligible for a program recommendation of disqualification if they do not meet the requirements for satisfactory progress outlined in the faculty comments and Associate Dean notice. More information about disqualification is available in the Policy on Disqualification and Appeal .

Student Acknowledgement and Comments

Graduate students will have access to view all reports (interim and annual).  They will be given the opportunity to acknowledge the assessment, but if they do not do so within two weeks, the report will route accordingly.  All graduate students can provide comments to their faculty and/or to Graduate Studies. If they wish to share comments with Graduate Studies only, they can select this option and their comments will be hidden from the program.  The option allows graduate students to report issues or concerns directly to Graduate Studies.

Suggestions for Graduate Students

• Prepare for a productive meeting by reviewing the questions in advance ( Sample Annual SPA Questions ), along with your transcript and degree requirements.
• Schedule a meeting with your major professor (or Graduate Advisor if you do not yet have a major professor) to complete the assessment.  Send any relevant materials in advance, such as SPA questions, transcript, funding plans, conference proposals, written drafts, etc.
• Connect your academic progress to your career development by completing an IDP or ImaginePhD .  Consider whether you have questions for your professor or Advisor about career development.
• Prepare any questions you have related to your goals or your professor’s / Advisor’s expectations for you. 
• Meet with your major professor (or Graduate Advisor if you do not have a major professor).  Allow ample time to complete the assessment (at least 30 minutes). 
• As you reflect on the meeting, you can acknowledge the assessment or add comments to the final assessment.  If you are concerned about your progress or the expectations outlined in the assessment, schedule an appointment with a Senior Academic Advisor .

Suggestions for Faculty

• Use the SPA to document your meeting so that everyone is in agreement about the student’s progress and any specific steps the student needs to make to continue or return to making satisfactory progress.
• Use objective, factual language that clearly evaluates the student’s progress.  For example, “Student X has not completed a research proposal or taken the qualifying exam by the required sixth quarter per program degree requirements.”
• Avoid subjective statements, opinions, personality critiques, or predictions for the student’s future.  Example: “Student X isn’t motivated and at this rate will not successfully pass the qualifying exam.”
• Detail action items with precise deadlines.
• Personal issues (medical/mental health, pregnancy/family obligations).  Faculty should refer any student who needs support to campus resources.
• Conduct (plagiarism, behavior). Faculty should report these issues directly to OSSJA .
• Employment issues with no academic component for the student (such as TA performance).  Faculty should report these issues to Academic Personnel by emailing Tracey Pereida at [email protected]. 
• If you are concerned about a student’s progress, have questions about the assessment, policy/procedure, or the logistics of proposed requirements, or would like to learn more about resources available to students, contact y our SAA .
• If you are concerned about a student's well-being, submit a Student Support Referral to OSSJA, and Case Managers will follow-up with the student to offer resources and support.  

Graduate Program Advisors

Graduate Studies recommends that Graduate Advisors meet as a group to discuss the use of progress reports in their academic program. Graduate Advisors can provide guidance to faculty, ensure that ratings are used consistently and appropriately (satisfactory/marginal/unsatisfactory) and verify that students have been given fair, objective timelines for improvement (with at least one future quarter to meet the expectations).  By reviewing submitted progress reports, Graduate Advisors can also identify conflicts and assist mentors and mentees in finding resolutions. In several programs, groups of Graduate Advisors meet to discuss annual reports before routing them to the students and Graduate Studies. This has proven very effective in addressing conflicts or miscommunications between students and faculty members early on.

Technical Guidance

More information on how to use SPA can be found on our SPA Help pages .

Our websites may use cookies to personalize and enhance your experience. By continuing without changing your cookie settings, you agree to this collection. For more information, please see our University Websites Privacy Notice .

The Graduate School

Template for annual reviews for doctoral students.

As part of an ongoing effort to foster good graduate student mentoring and facilitate communication between graduate advisors and advisees, The Graduate School has developed a template for annual reviews for doctoral (and potentially other) students .  The purpose is to provide a tool that programs can use to: (1) allow students to report and reflect on their progress and accomplishments during the previous year and plan their activities and efforts for the coming year, and (2) aid major advisors in providing their graduate students with feedback on their progress to date and plans.   The template is attached, along with examples of similar forms currently being used by some departments (English, Marine Sciences, and Psychology).  The template draws from examples such as these, and incorporates feedback received from the Graduate Faculty Council and the Executive Committee.

Importantly, the template is designed to be   customizable .  We anticipate that programs will modify it — adding, changing, or deleting items – to suit the specific needs of their programs.  Although use of this or any form is purely voluntary (i.e., there is no Graduate School requirement that annual reviews of this sort be conducted), we strongly urge programs to institute a process based on some version of a tool like this.

We are distributing this template now so that programs that want to do so can use it this academic year.  However, we view this as a “living document” that we will be revising as we receive feedback on it.  In addition, we will be developing guidance/tips on implementations suggestions and strategies that we will be posting on the TGS website, along with the template itself, over the coming months.

Download Template

If you have any questions or suggestions regarding the template itself or its use, please reach out to us at   [email protected]   or   [email protected] .

Kent E. Holsinger Board of Trustees Distinguished Professor Vice Provost for Graduate Education  and Dean of The Graduate School

Kathleen Segerson Board of Trustees Distinguished Professor Associate Dean of The Graduate School

Contact Information

860-486-3617

[email protected]

The Whetten Graduate Center, Second Floor University of Connecticut 438 Whitney Road Extension, Unit-1152 Storrs, CT 06269-1152

8:30am to 4:30pm Monday through Friday

UConn Today

• New Alzheimer’s Treatment Available at UConn Health
• Connecticut’s Latino Population Continues to Grow and Confront Disparities
• Marissa Salvo Named the 2024 School of Pharmacy Faculty Service Award Recipient
• Mathew Chandy ’24, College of Liberal Arts and Sciences 
• Opinion: Why UConn Health Should Expand

Upcoming Defenses

Doctor dissertation oral defense of veronica hanna.

Monday, April 29th, 2024

Family Studies Building

Human Development and Family Sciences - “The Role of Religion in Sexual and Gender Diverse Youth and Young Adults’ Lives”

Veronica Hanna: [email protected]

Doctoral Dissertation Oral Defense of Weizi Wu

12:45 PM - 02:45 PM

Storrs Hall

Nursing PhD “RNA Differential Expression Pre- and Post-Chemotherapy and Its Association with Pain/Fatigue in Colorectal Cancer Patients”

[email protected]

Doctoral Dissertation Oral Defense of Eilyn Lombard

365 Fairfield Way, Storrs, CT 06269

Power, Performance and Poetry in Latin America (1970-2022)

[email protected]

Doctoral Dissertation Oral Defense of Jerin Lee

Tuesday, April 30th, 2024

Jerin Lee, [email protected]

Doctoral Dissertation Oral Defense of Marco J. Echeverria

01:00 PM - 04:00 PM

Title: Investigating Materials Behavior Under Extreme Conditions: Dynamic Deformation and Failure of Metals at the Atomic Scale

Marco J. Echeverria [email protected]

• Undergraduate
• Master’s
• Areas of Focus
• Centers + Institutes
• Labs + Facilities
• Featured Research
• Undergraduate Research
• Graduate Group
• Open Faculty Positions
• Diversity and Inclusion
• Outreach Mission
• Local Programs
• Global Programs
• Why Penn Bioengineering?
• Bioengineering Blog
• Penn Engineering Blog
• Seminars + Events
• Visiting BE
• Make a Gift
• Current Students
• Annual PhD Progress Report

Ph.D. Student Handbook

Annual ph.d. progress report.

Starting in their second year, students will meet with a mentoring committee annually. Prior to candidacy, the mentoring committee will be composed of their Qualifying committee. After candidacy, the mentoring committee will be composed of their Dissertation committee, which depending on the nature of a student’s thesis may include members of the Qualifying committee. At least one week prior to the annual meeting (which also includes the candidacy exam), the student will provide a brief progress report (3-page max, excluding non-mandatory figures), an updated CV, and a copy of their IDP. At the beginning of the meeting, the student will meet alone with the committee, followed by a meeting of the advisor(s) with the committee. The committee chair will fill out the PhD Committee Meeting Report.

Access the Progress Report Submission form her e.

The purpose of the Dissertation Committee is to provide objective advice and fresh points of view to the student and Advisor. A lively discussion may be expected at these meetings, which is sure to benefit the student and the student’s research. Committee meetings are also important for ensuring that the student is: i) on schedule to complete the Thesis in an appropriate time frame, including maintaining the appropriate balance of experiments, analysis, writing, and dissemination; ii) thinking about and effectively pursuing post-graduation career plans; and iii) at the appropriate time is given permission to defend.

Doctoral Program:

• Student Directory
• Fellowships + Support
• New Students
• Transfer Credits
• Degree Requirements
• M.D. + Ph.D.
• V.M.D. + Ph.D.
• Certificate Programs
• Diversity Advisors
• Academic Forms, Advising Resources and Feedback Forms

Your BE Contact:

Kathleen Venit Associate Director, Graduate Programs 240 Skirkanich Hall

Graduate Student Groups:

Graduate Association of Bioengineers

Graduate Student Engineering Group

Progress report

Evaluate your progress.

The progress report allows to better monitor the progress of students in their program. It also makes it possible to evaluate the progress made  during the last year and to define the objectives for the following year. The information provided in the report ensures that all students are making systematic and consistent progress in their research.

It’s also an opportunity for the student and the thesis supervisor to meet and to take stock of the research and adjust accordingly. It is important to take advantage of these meetings to review the research goals and agree on the expected progress in the months to come. It is possible that several versions of the progress report are needed before coming to a final version.

Download the Annual Research Progress Report form (PDF, 796 KB) .

Who must submit a thesis progress report arrow_drop_down

All students registered in a thesis program must submit an annual progress report.   Students who receive scholarships from the Social Sciences and Humanities Research Council of Canada (SSHRC) or from the Natural Sciences and Engineering Research Council of Canada (NSERC) must also submit progress reports.

How to submit the progress report arrow_drop_down

The student must submit the progress report to the thesis supervisor by submitting a Service Request in the Candidate Center accessible through  uoZone . The supervisor will then assess the student's progress. He or she will decide if the report is satisfactory or not, by comparing the objectives achieved by the student with the objectives established in the previous progress report.  If the student does not reach these objectives, the progress report could be deemed unsatisfactory.  It is therefore important that the student communicates with his supervisor throughout his studies in order to ensure an adequate progression of the academic path and the research. It is also possible that, following a meeting or a consultation, the student and the thesis supervisor decide to modify the objectives established during the last progress report. If this is the case, both must agree with the changes.

Once reviewed and approved by the thesis supervisor, the report will be submitted to the administration for verification and final approval.  The progress report will then be noted in the student's file.

When to submit a progress report arrow_drop_down

First report: During the second year of the program, specifically during the 4th term. Some faculties or units may however require a progress report before the 4th term. Following reports: One report per year until the submission of the thesis. If the progress is unsatisfactory, a report may be required more frequently.

Please note:

• If the student has been granted an extension to complete the program, he or she will have to submit a progress report each term.
• If the student is requesting a leave of absence, he or she must submit a progress report at the same time in order for the request to be approved.

Unsatisfactory progress reports arrow_drop_down

A progress report may be deemed unsatisfactory by the thesis supervisor or by the administration. 

A report can be unsatisfactory for several reasons. For example:

• The thesis supervisor thinks that the student should be more advanced in the research;
• External factors are influencing the research;
• The objectives achieved by the student are not sufficient and/or are not aligned with the established objectives;
• The research findings are not clear or do not support the thesis sufficiently.

In the case of an unsatisfactory report, the student will be informed of the imposed recommendations to follow. For example:

• Submit a detailed study plan;
• Establish more detailed goals with the thesis supervisor;
• Meet with a thesis committee.

Please note:  After being informed that the report was unsatisfactory, the student will be asked to submit a new progress report that must be satisfactory before the next term.  Students who receive two unsatisfactory progress reports during their studies shall be withdrawn from the program.

Consequences of not submitting a progress report arrow_drop_down

If the student fails to submit a progress report, the access to registration will be blocked until the student remedies the situation. Not registering could have major financial impact and may eventually lead to the student's academic file being closed without further notice.  Any scholarship may be suspended or cancelled.

Tips for establishing effective communication with your thesis supervisor arrow_drop_down

• The student must stay in touch with the thesis supervisor and meetings should be frequent to ensure the supervisor is well informed of the student's progress;
• uOttawa encourages students to prepare self-evaluation reports on a regular basis and give them to the supervisor for feedback;
• After each meeting, the student could make a summary including items discussed and the progress reached;
• At the end of each meeting the student and the supervisor should plan the next meetings and establish objectives to be met. If possible, set the date of the following meeting.

Main navigation

• Graduate Students
• Faculty & Staff
• Dean's Welcome
• Graduate Education Statistics
• Registration and degree progress
• Writing research proposals
• Comprehensive Exams
• Policies and Guidelines
• Joint PhD/Cotutelles
• Supporting Graduate student well-being
• Graduate Research Trainee

Progress Tracking

Graduate student progress tracking.

McGill requires annual tracking of doctoral students’ progress toward the degree. The Graduate Student Research Progress Tracking Form is to be used during face-to-face meetings between the doctoral student, supervisor, and at least one other departmental representative.  Having written agreed-upon expectations and clearly defined requirements aids in reduced times to completion and leads to fewer supervisor-supervisee misunderstandings.

Please refer to the Regulations on Graduate Student Research Progress Tracking   for the steps to be followed for doctoral students.  Units may also use the Form for Master’s students in thesis and non-thesis research programs, if this is a unit-wide practice. 

GPS Graduate Student Research Progress Tracking Form*   * This is a fillable pdf form and can be signed with digital signatures. Download the pdf from your browser (Firefox and Internet Explorer work best with digital signatures) and save it to your desktop. Open the form using Adobe Acrobat Reader and save it again after filling it in.

Unsatisfactory Progress Tracking Reports

As noted in the Regulations on Graduate Student Research Progress Tracking , “Two unsatisfactory reports (not necessarily successive) constitute unsatisfactory progress towards the degree and, if recommended by the academic unit, the student will be withdrawn from the University.”

Units must communicate with the associatedeans.gps [at] mcgill.ca (GPS Associate Deans) for approval in cases where students receive two or more unsatisfactory reports.

Progress Tracking resources:

General rationales and practical advice on progress reporting are available on the Monitoring student progress page of the Supervision: Graduate and Postdoctoral Support website. For more information about supervision, please refer to Regulations on graduate student supervision .

As you progress through your degree, you should familiarize yourself with the basic research policies and ethics guidelines of the Universities. For more information, visit our Graduate Student Research page .

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License . Graduate and Postdoctoral Studies, McGill University .

Department and University Information

Graduate and postdoctoral studies.

Secondary Menu

• Annual Progress Reporting

The Graduate School requires an annual report for each students progress towards their degree. From the Chemistry Department’s perspective, these annual reviews are meant to create a positive sense of direction for the student, and to enhance communication between the student, research advisor, and supervisory committee. Its purpose is also to prevent potentially bad situations from developing, and to aid and direct the student at all stages of the PhD program. It is one way in which the faculty is able to express to the student what the faculty feels is important in graduate education.

A description of required reporting and who is responsible for generating the report is described below.

First Year Students

At the completion of the first year of study, students not achieving the necessary minimum grade point average (3.0) required for good standing, will receive a letter from the Dean of the Graduate School detailing their academic standing. In general, this will be based on the student’s performance in the academic course work taken during the first year in the program. If the student has not achieved the necessary minimum grade point average (3.0) required for good standing, in most instances the student will be placed on academic probation with specific performance expectations for the upcoming academic year spelled out in detail. In rare instances, if the student’s academic performance in the first year has been unusually weak, the student’s graduate program may be terminated. 

Second Year Students

The Graduate School requires all graduate students beyond their initial year of study to file annually with the Director of Graduate Studies a written report that details their progress towards the Ph.D. degree. For second year students in chemistry, this report can be the document that was submitted as part of the preliminary examination during the spring semester. At the completion of the second year of study, each student will receive a letter from the Director of Graduate Studies that summarizes the results of the preliminary examination and makes note of any specific recommendations from the student’s Ph.D. committee.

Third Year Students and Beyond

All chemistry graduate students in their third year of study and beyond are required to submit an annual progress report, guidelines for the preparation of which are presented below. This report serves as the basis for the department’s annual review of the professional progress of its advanced graduate students. By end of April, each student should submit copies of this report to his/her research advisor and to the other members of the Ph.D. supervisory committee, with one additional copy being submitted to the DGS office. By early May, the DGS is required to certify to the Graduate School that all reports from advanced chemistry students have been received.

The annual progress report should normally be no more than two pages in length, and should include:

• a description of progress made over the previous year (including a listing of coursework, dissertation research, publications, scientific presentations, completed portions of the dissertation, etc.);
• an approximate target date for the final PhD defense; and
• an indication of future plans after successful completion of the PhD (post-doctoral, university teaching, law school, etc.).

Depending on the academic year of the student, these annual progress reports will be processed in the following different ways:

Third Year Students: 

For students completing the third year of study, supervisory committee members should alert the research advisor to any concerns they may have. The research advisor will then indicate to the DGS office whether the student’s progress has been excellent, good, satisfactory, or unsatisfactory. If the student’s progress is deemed satisfactory or better, the research advisor should convey this information to the student, preferably in a one-on-one meeting. If the student’s progress is deemed unsatisfactory, the research advisor should indicate to the DGS the nature of the problem and recommend that the student’s Ph.D. advisory committee be convened in the early Fall of the student’s fourth year of study. Also, because the Fall semester of the fourth year is also the time for students to present and defend an original research proposal, the research proposal committee can recommend that a student’s Ph.D. advisory committee be convened should serious concerns arise during the research proposal defense.

Fifth Year and Beyond Students: 

For students finishing their fifth year of study and beyond, the supervisory committee members and research director will respond to the annual progress reports in the same manner as for third year students. In addition, each advanced graduate student will meet with the Ph.D. supervisory committee early in the following Fall semester (no later than Nov. 30). Using the annual progress report as a discussion starting point, it is expected that this meeting will last thirty minutes or less as the committee determines the student’s professional trajectory, including developing post-graduation plans. At the conclusion of the meeting the research director will provide the DGS with a summary of any specific recommendations. The research director will also convey the sense of the committee to the student.

• Chem Connect Lecture Series
• Related Groups
• Instrument Facilities
• Room Reservations
• Use of Facilities
• Guidance on Acceptable Use of AI
• Proposal and Grant Development
• Location & Directions
• Safety Manual
• Diagnostic Quiz
• Minor Requirements
• B.S. Requirements
• A.B. Requirements
• Graduation with Distinction
• Undergraduate Awards
• Transfer Credits
• Summer Research Opportunities
• Finding a Research Director and Group
• Requirements
• Registration
• Study Abroad
• Duke Community Standard
• Undergraduate Handbook
• Writing a Senior Thesis
• Appendix on Safety
• Oral Reports
• Poster Sessions
• Sources for Scientific Writing
• Tutors and Chemistry Help
• Trinity Ambassadors
• Lab Rotations
• Responsible Conduct in Research Training
• Teaching Requirement
• Research Progress Report/Prelim Document
• Supervisory Committee
• Preliminary Examination
• Oral Presentation Requirement
• Propositional Examination
• Dissertation & Final Examination
• Chemistry Guidance on Acceptable Use of AI for Milestone Exams
• Frequently Asked Questions
• Graduate Recruitment Weekend
• Learn more about Chemistry, Duke and Durham
• Financial Support
• Living in Durham
• Useful Resources
• Fellowship Opportunities
• Student Organizations
• Admitted students
• Defending soon?
• Departmental Mentoring Statement
• Biomolecular Structure & Function
• Nanoscience & Materials
• Theoretical
• Mass Spectrometry
• Spectroscopy and Other Instruments
• Sample Submissions
• Instrument Rates
• Research & Discoveries
• Computing Resources
• Primary Faculty
• Secondary Faculty
• Research, Teaching, Adjunct Faculty
• Emeritus Faculty
• Researchers
• Graduate Students
• Assisting Duke Students
• For Our Students

Graduate Progress Report

The Graduate Progress Report provides you with information regarding your academic progress in your graduate program.

The Graduate Progress Report lists all course requirements from a student’s Program of Study and summarizes the student’s progress including completed classes, current registration, deficient classes, department requirements, and grade point average.

This report indicates possible problems with academic status, GPA, current registration, courses, minimum registration requirements, and time limit.

To view your progress report, go to MyMap and click on "Graduate Progress Report" in the Tools section.

Research guidance, Research Journals, Top Universities

PhD Six Month Progress Report Sample/ Format

Annexure-II

UNIVERSITY NAME

SEMESTER WISE PROGRESS REPORT OF THE RESEARCH SCHOLAR CONFIDENTIAL

Six Monthly Progress Report of the Research work done for the period from 01 November 2017 to April 2018 of the Research Scholar.

• Name of the Research Scholar:  Mr. Daniel Sehwag
• Subject:   Computer Science
• Topic registered for Ph.D. Degree:  Optimum web personalization system using semantic annotation.
• Research paper published during this tenure and conference/seminar attended (if any)

  A. Research Paper Published:

• An optimum approach for preprocessing of web user query.

B. Conferences Attended:

• National Conference – 2
• International Conference – 3

C. Workshop Attended:

• One Week National Workshop on  “Statistics through SPSS and R” at   University of Texas.
• Three day National workshop on Research Methodology at GCW Parade, India.

Name of the Supervisor: Dr. Arjun Kumar

Name of the Co-Supervisor: Dr. Flemming

Description of the guidance                 

___________________________________________________________________

________________________________________________________________

Signature of Candidate

Remarks of the supervisor on the work done by the candidate on topic:

   …………………………………………………………………………………………

……………………………………………………………..…………………………

Signature of the supervisor

Remarks of the co-supervisor on the work done by the candidate on topic:

Signature of the co-supervisor

PhD six month progress report sample  PPT | PhD  half-yearly  progress report sample | 1st year  PhD progress report  example first year  PhD | PhD six month progress report sample

Share this:

Leave a comment cancel reply.

Save my name, email, and website in this browser for the next time I comment.

Notify me of follow-up comments by email.

Notify me of new posts by email.

51+ SAMPLE Research Progress Report in PDF | MS Word | Google Docs | Apple Pages

Research Progress Report | MS Word | Google Docs | Apple Pages

51+ sample research progress report, what is a research progress report, different types of research progress report, basic elements of a research progress report, how to write a research progress report, what are some examples of research progress reports, why is a research progress report important, what are the significant steps in writing a research progress report, how to write a phd progress report.

Research Progress Report Template

Research Performance Progress Report

Research Internship Progress Report

Research Progress and Advisory Committee Meeting Report

Graduate Student Research Progress Tracking Report

Annual Research Progress Report

Graduate Student Research Progress Report

Human Subjects Research Progress Report

Research Progress Report Proposal

Research Progress Report Example

Printable Research Progress Report

Weekly Research Progress Report

Sample Research Progress Report

Research Center Progress Report Format

Graduate Research Grant Progress Report

Quarterly Research Progress Report

Research Project Progress Report Form

Research Training Progress Report

Competitive Research Grant One Year Progress Report

Basic Research Progress Report

Formal Research Progress Report

Research Support Program Progress Report

Research Progress Report in PDF

Agricultural Research Student Progress Report

Science Research Project Progress Report

Ph.D Research Progress Report

Sponsored Research Progress Report

Research Awards Performance Progress Report

Program Research Progress Report

Human Research Progress Report

Faculty Research Proposal Progress Report

Research Ethic Board Annual Progress Report

Funded Research Progress Report

Research Grant Progress Report

Dissertation Research Progress Report

Scholars Bi-Annual Research Progress Report

Research Progress Report Summary

Research In Progress Report

Research Foundation Annual Progress Report

Simple Research Progress Report

Post Graduate Student Research Work Progress Report Form

Standard Research Progress Report

Research Administration Progress Report

Research Progress Report Evaluation Form

Quarterly Research Performance Progress Report

Student Water Research Grant Progress Report Form

Research and Development Progress Report

Research Project Review and Progress Report

Research Student Progress Report

Student Research Project Work Progress Report

Research Student Annual Review Progress Report

Cancer Research Progress Report Summary

1. research performance progress report, 2. research internship progress report , 3. research administration progress report, 4. research center progress report format, step 1: create a cover page, step 2: make the executive summary, step 3:  define the participants of the research program, step 4:   describe the research project accomplishments, step 5: proofread, revise, and prepare the final research progress report, share this post on your network, file formats, word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates, you may also like these articles, 12+ sample construction daily report in ms word | pdf.

Introducing our comprehensive sample Construction Daily Report the cornerstone of effective project management in the construction industry. With this easy-to-use report, you'll gain valuable insights into daily activities report,…

25+ SAMPLE Food Safety Reports in PDF | MS Word

Proper food handling ensures that the food we intake is clean and safe. If not, then we expose ourselves to illnesses and food poisoning. Which is why a thorough…

browse by categories

• Questionnaire
• Description
• Reconciliation
• Certificate
• Spreadsheet

Information

• privacy policy
• Terms & Conditions