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2 Payroll Specialist Resume Examples - Here's What Works In 2024

A payroll specialist manages payment operations from start to finish. this includes calculating costs from personnel, deducting taxes, issuing payments, and reporting to upper management. this is an essential role in the accounting and hr departments. if you’re a payroll specialist trying to improve your resume, you’re in the right place. in this guide, we’ll share relevant tips that can help you demonstrate your value in the industry. also, don’t forget to check our downloadable resume templates for payroll specialists..

A payroll specialist is a member of the HR or accounting team that handles the entire payroll operations. They start by calculating employees’ wages based on their hourly rates and the number of hours worked. They should also consider bonuses, overtime, and deductions.  After having approval from upper management, payroll specialists issue payments and taxes by submitting checks or using automation software. 

Most payroll specialists rely on automation software to optimize their processes. Therefore, it is essential to highlight your computer literacy on your resume. You should be familiar with fundamental accounting tools and specialized payroll software. 

Other payroll specialists’ responsibilities include conducting audits to evaluate internal expenses, creating reports for upper management, and addressing employees’ concerns regarding their payments. Personnel management is a very important part of payroll operations because you might have to deal with conflict and educate or onboard other employees. Therefore, it is a good idea to indicate your personnel management skills on your resume.

If you’d like to see more interesting tips like this one, take a look below. We’ve prepared a few tips that will help you escalate your potential on your resume.

Payroll Specialist Resume Templates

Jump to a template:

• Payroll Specialist
• Senior Payroll Specialist

Jump to a resource:

• Keywords for Payroll Specialist Resumes

Payroll Specialist Resume Tips

• Action Verbs to Use
• Related Finance Resumes

Get advice on each section of your resume:

Template 1 of 2: Payroll Specialist Resume Example

Payroll specialists are responsible for ensuring that employees get paid correctly and on time. That’s why they track their hours, calculate their wages, and deductions, and issue their payments with accounting software. Additionally, they are also responsible for evaluating a company’s payroll process and ensuring it follows legal compliance. Therefore, it is worth mentioning your auditing skills on your resume.

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Tips to help you write your Payroll Specialist resume in 2024

   demonstrate a good understanding of accounting practices..

As a payroll specialist, you are usually expected to have the appropriate training in basic finances or accounting. You should ideally have an associate degree. However, some employers might ignore this requirement if you are able to demonstrate you have a good understanding of accounting practices. You should reflect this in your resume by focusing on your technical skills and professional experience.

   Indicate the payroll software you are familiar with.

There are numerous payroll tools these days that help you automate tasks. If you are familiar with one or multiple accounting programs, you should list them in your resume. Also, consider checking your potential employer’s tools requirements to see if you are familiar with any of them.

Skills you can include on your Payroll Specialist resume

Template 2 of 2: senior payroll specialist resume example.

Senior payroll specialists supervise their colleagues’ work by ensuring payroll operations are accurate and following legal compliance. They also authorize payments and make the necessary corrections to ensure payroll processes follow corporate standards. It is important to demonstrate your trustworthiness and confidentiality on your resume since this is a high-level position, and you handle sensitive information.

Tips to help you write your Senior Payroll Specialist resume in 2024

   mention your knowledge of payroll legislation..

As a senior payroll specialist, you should have a deep understanding of payroll compliance. It means that you should adhere to all government and local regulations regarding employees’ payment issuing. This is crucial because not following these laws could negatively affect any business.

   Include payroll specialist certifications.

There are numerous accounting and finance credentials that can help you certify your expertise and competencies. They are issued by industry-leading organizations so they’ll make you seem more authoritative and reliable. Some of the most relevant certifications are the Certified Payroll Professional (CPP), the Fundamental Payroll Certification (FPC), and the Certified Billing and Coding Specialist (CBCS).

Skills you can include on your Senior Payroll Specialist resume

We spoke with hiring managers who recruit payroll specialists at companies like ADP, Paychex, and Gusto. They shared insider tips on what they look for in resumes that stand out. The following tips will help you create a strong payroll specialist resume that showcases your skills and experience.

   Highlight your payroll certifications

Payroll certifications show employers that you have the knowledge and skills to handle payroll tasks. Some common certifications include:

• Certified Payroll Professional (CPP)
• Fundamental Payroll Certification (FPC)
• Certified Payroll Manager (CPM)

If you have any of these certifications, make sure to list them prominently on your resume. For example:

Certified Payroll Professional (CPP), American Payroll Association, 2020

If you're working towards a certification, you can also mention that on your resume to show your commitment to professional development.

   Showcase your payroll software skills

Payroll specialists need to be proficient in various payroll software programs. Some commonly used software includes:

• ADP Workforce Now
• Quickbooks Payroll
• Paychex Flex
• Gusto Payroll

On your resume, list the specific payroll software you have experience with. Avoid generic statements like:

• Experienced in payroll software

Instead, be specific and quantify your experience when possible:

• Processed payroll for 150+ employees using ADP Workforce Now
• Managed payroll for 5 clients using Quickbooks Payroll

   Quantify your payroll accomplishments

Employers want to see the impact you've made in your previous roles. Use numbers and metrics to quantify your payroll accomplishments. For example:

• Processed payroll accurately and on time

While this shows you can handle payroll tasks, it doesn't give any context on the scope of your work. Instead, try:

• Processed bi-weekly payroll for 200 employees with 99% accuracy
• Reduced payroll processing time by 25% by implementing new procedures

These examples give specific numbers that showcase the extent of your payroll experience and the value you brought to your previous roles.

   Include experience with payroll taxes and compliance

Payroll specialists need to ensure that payroll is processed in compliance with federal, state, and local tax laws. On your resume, highlight your experience with:

• Calculating and filing payroll taxes
• Preparing quarterly and year-end tax reports
• Ensuring compliance with tax laws and regulations

For example:

• Filed quarterly payroll tax returns for 5 states
• Ensured compliance with federal and state tax laws for 25 clients

If you have experience with specific tax forms like W-2s, 1099s, or 940s, make sure to list those as well.

   Emphasize your attention to detail

Payroll errors can be costly for companies, so employers look for payroll specialists who are detail-oriented and accurate in their work. On your resume, use examples that showcase your attention to detail:

Reviewed and audited payroll reports to ensure 100% accuracy before processing

Avoid generic statements like:

• Detail-oriented
• Highly accurate

Instead, provide specific examples of how you ensured accuracy in your work:

• Implemented a double-check system that reduced payroll errors by 95%
• Reconciled payroll discrepancies and ensured accurate tax withholdings for 150+ employees

   Show your customer service skills

Payroll specialists often interact with employees who have questions or concerns about their pay. Employers value payroll specialists who have strong customer service skills and can communicate effectively with employees. On your resume, highlight examples of how you:

• Responded to employee inquiries about pay and benefits
• Resolved payroll discrepancies and errors
• Provided training and support to employees on payroll systems
• Responded to 50+ employee inquiries per week and resolved payroll issues within 24 hours
• Conducted monthly training sessions for new hires on payroll procedures and systems

By showcasing your customer service skills, you demonstrate that you can handle the interpersonal aspects of the payroll specialist role in addition to the technical tasks.

Writing Your Payroll Specialist Resume: Section By Section

  header, 1. put your name front and center.

Your name should be the most prominent element in your header. It's how hiring managers will identify and remember you.

Sarah Smith, CPP

Avoid nicknames or unprofessional email addresses that could raise eyebrows:

• Johnny "The Payroll Wizard" Doe
• [email protected]

2. Include key certifications

Payroll is a field where certifications matter. If you've earned any relevant credentials, showcase them in your header alongside your name. Some of the most valuable certifications for payroll specialists include:

3. Skip the full address

In today's digital world, there's no need to include your full mailing address. Save that precious space for more important details. Instead, just list your city and state:

• Chicago, IL
• Houston, TX

Avoid listing your full street address, which is unnecessary at this stage:

• 123 Oak St, Apt 2B, Anytown, PA 12345

4. Provide multiple contact channels

Make it easy for hiring managers and recruiters to get in touch. Provide a few different ways they can reach you, such as:

• Phone number
• Professional email address
• LinkedIn profile URL

Sarah Smith, CPP Houston, TX | 555-123-4567 | [email protected] | linkedin.com/in/sarahsmith

Before sending out your resume, double check that all the contact info you've included is accurate and up-to-date. The last thing you want is to miss out on your dream payroll job because of a typo in your email or phone number!

  Summary

A resume summary is an optional section that highlights your most relevant qualifications for the payroll specialist position you're applying for. While your resume already serves as a summary of your skills and experience, a resume summary can provide additional context and emphasize key points that might not be immediately apparent from the rest of your application.

However, it's important to avoid using an objective statement, which focuses on your goals rather than how you can benefit the employer. Instead, use your summary to showcase your value and fit for the specific payroll specialist role.

To learn how to write an effective resume summary for your Payroll Specialist resume, or figure out if you need one, please read Payroll Specialist Resume Summary Examples , or Payroll Specialist Resume Objective Examples .

1. Tailor your summary to the job description

When crafting your payroll specialist resume summary, align your skills and experience with the requirements listed in the job description. This demonstrates to the employer that you have the necessary qualifications for the role.

For example, if the job description emphasizes experience with specific payroll software, mention your proficiency with those programs in your summary:

• Skilled payroll specialist with 5+ years of experience using ADP and Paychex to process payroll for companies with 100+ employees.

Avoid generic statements that could apply to any payroll specialist position, such as:

• Experienced payroll specialist seeking a challenging role in a dynamic organization.

2. Highlight your most relevant achievements

Use your summary to showcase your most impressive and relevant accomplishments as a payroll specialist. Quantify your achievements whenever possible to provide concrete evidence of your skills and impact.

Strong achievement-oriented summary:

• Payroll specialist with 7+ years of experience processing payroll for 500+ employees. Implemented a new payroll system that reduced processing time by 30% and saved the company $50,000 annually.

Weak summary lacking specific achievements:

• Dedicated payroll specialist with a proven track record of success. Skilled in payroll processing, tax compliance, and employee relations.

When highlighting your achievements, focus on the results of your actions rather than simply listing your responsibilities. This helps employers understand the value you can bring to their organization.

3. Incorporate relevant keywords

Many companies use applicant tracking systems (ATS) to screen resumes for relevant keywords. To increase your chances of passing the initial screening, incorporate keywords from the job description into your summary.

For example, if the job description mentions 'payroll tax compliance,' 'multi-state payroll processing,' and 'benefits administration,' try to naturally include these terms in your summary:

Detail-oriented payroll specialist with 6+ years of experience in multi-state payroll processing, payroll tax compliance, and benefits administration. Skilled in using ADP Workforce Now to manage payroll for companies with 200+ employees across multiple states.

However, avoid keyword stuffing, which can make your summary sound unnatural and may be flagged by the ATS:

Payroll specialist with payroll processing, payroll tax compliance, multi-state payroll, benefits administration, and ADP Workforce Now experience. Seeking a payroll specialist role requiring payroll processing, payroll tax compliance, multi-state payroll, and benefits administration skills.

  Experience

The work experience section is the most important part of your payroll specialist resume. It's where you show hiring managers how you've applied your skills and knowledge to real-world situations. Use this section to highlight your most relevant and impressive accomplishments, and to demonstrate your value as a candidate.

Here are some tips to help you write a strong work experience section:

1. Use reverse chronological order

Start with your most recent job and work backwards. This puts your most relevant experience front and center. For each job, include:

• Your job title
• The company name and location
• Your employment dates
• 3-5 bullet points highlighting your key accomplishments

If you've had multiple jobs in payroll, focus on the ones that are most relevant to the position you're applying for. You can summarize older or less relevant jobs in a sentence or two.

2. Highlight your payroll achievements

Don't just list your job duties - focus on your accomplishments. Use metrics to quantify your impact whenever possible. For example:

• Processed payroll for 500+ employees across multiple states, ensuring 100% accuracy and compliance
• Implemented new payroll software, reducing processing time by 20% and saving the company $50K annually
• Served as the go-to payroll expert for the HR team, providing training and support to 10 team members

If you don't have specific metrics, you can still highlight your achievements:

• Streamlined payroll processes, improving efficiency and reducing errors
• Managed complex payroll issues, such as multi-state taxes and retroactive pay

Tip: Tailor your achievements to the job you're applying for. Look for clues in the job description about what skills and experiences the employer values most.

3. Show your career progression

Hiring managers like to see candidates who have grown and taken on more responsibility over time. If you've been promoted or taken on leadership roles, make sure to highlight that in your work experience section.

For example, you might have bullets like:

• Promoted from Payroll Clerk to Payroll Specialist within 2 years
• Managed a team of 3 Payroll Clerks, overseeing all payroll processing and reporting
• Served as the interim Payroll Manager for 6 months during a staffing transition

Even if you haven't had a formal promotion, you can still show progression by highlighting how your responsibilities and scope have grown over time.

4. Tailor your experience to the job

One mistake many job seekers make is using the same generic work experience for every job they apply to. Instead, you should tailor your experience to the specific job and company.

Here's an example of a generic bullet point:

• Processed payroll for the company

And here's how you could tailor it to be more specific and relevant:

• Processed bi-weekly payroll for 250+ employees using ADP Workforce Now

The tailored version mentions the specific payroll software used (which is often listed as a requirement in payroll specialist job descriptions) and the scope of the role. Small details like this can make a big difference in showing the hiring manager you're a strong fit for the job.

Before you submit your resume, take a few minutes to customize your work experience bullets for the specific job. It's worth the extra effort.

  Education

The education section of your payroll specialist resume should be concise and highlight your most relevant qualifications. It's important to tailor this section to the job description and showcase the skills and knowledge that make you a strong candidate for the position.

1. List your highest degree first

Start with your most recent or highest level of education, such as a bachelor's or associate's degree in accounting, finance, or a related field. Include the name of the institution, the degree earned, and the year of graduation.

If you have a degree relevant to payroll, such as:

• Bachelor of Science in Accounting, XYZ University, 2018
• Associate of Applied Science in Payroll Administration, ABC Community College, 2015

Avoid listing degrees that are not directly related to payroll or accounting, as they may not be as valuable to potential employers in this field.

2. Include relevant coursework and certifications

If you're a recent graduate or have taken courses directly related to payroll, consider listing them under your degree. This can help demonstrate your knowledge and skills in the field.

Relevant coursework may include:

• Payroll Accounting
• Federal Income Tax
• Business Law
• Accounting Information Systems

Additionally, if you have earned any certifications related to payroll, such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP), include them in this section.

3. Keep it brief for experienced professionals

If you have several years of experience as a payroll specialist, your education section should be concise. Employers will be more interested in your work history and accomplishments.

Bachelor of Science in Accounting, XYZ University

For senior-level payroll specialists, it's best to avoid listing graduation years, as it may lead to age discrimination. Instead, focus on your degrees and certifications.

Here's an example of what not to include:

Bachelor of Arts in English Literature, ABC University, 1985 Online Course in Microsoft Excel, 2010

Action Verbs For Payroll Specialist Resumes

When writing your payroll specialist resume, you should know that your word choice is essential to persuade recruiters. You must demonstrate excellent communication skills while describing your accomplishments and responsibilities in previous roles. That’s why it is a good idea to incorporate strong action verbs into your resume that improve its word economy. 

Now, you should only focus on those action verbs that are relevant to your career and accurately describe your experience. It is also important to avoid repetition as it’ll affect your readability. Consider using our selection of payroll specialist action verbs to get started.

• Administered
• Streamlined

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Payroll Specialist Resumes

Skills for payroll specialist resumes.

Your payroll specialist resume should indicate your proficiency with data entry, accounting fundamentals, and payroll software. These are the skills you should highlight in your resume. Also, it is important to mention those tools that you use for automating payments and reporting. You can also talk about the techniques you use as a payroll specialist, such as payroll administration and personnel management. 

Make sure you also indicate your familiarity with payment legislation, since this is an important part of payroll and taxes operations. If you need more skills to include in your payroll specialist resume, consider checking the following ones.

• Payroll Processing
• Human Resources (HR)
• Payroll Services
• Employee Relations
• HR Consulting
• ADP Payroll
• Labor and Employment Law
• HR Policies
• Payroll Taxes
• Organizational Development
• Customer Service
• Human Resources Information Systems (HRIS)
• Performance Management
• Microsoft Access
• Change Management
• Administration
• Payroll Administration
• Payroll Analysis
• Accounts Payable
• Payroll Management
• Account Reconciliation
• Employee Benefits Design

Skills Word Cloud For Payroll Specialist Resumes

This word cloud highlights the important keywords that appear on Payroll Specialist job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

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Payroll Specialist Resume Guide

• Cost Analyst Resume Guide
• M&A Resume Guide
• Payroll Specialist Resume Example
• Senior Payroll Specialist Resume Example
• Tips for Payroll Specialist Resumes
• Skills and Keywords to Add
• All Resume Examples
• Payroll Specialist CV Examples
• Payroll Specialist Cover Letter
• Payroll Specialist Interview Guide
• Explore Alternative and Similar Careers

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5 Payroll Resume Examples + Complete Guide

Payroll Resume

• Payroll Specialist
• Payroll Manager
• Payroll Clerk
• Payroll Administrator
• Write Your Payroll Resume

You blend precision, diligence, and expertise to effortlessly navigate the complexities of managing the payroll side of your company. You maintain near-constant oversight of employee finances, making sure everyone gets paid correctly, and on time.

Whatever your particular niche within payroll, you’ll need to craft a top-notch resume and write a cover letter that effectively summarizes your strengths before you can push your career forward.

We’re here to help. Our payroll resume examples and tips are tailor-made for professionals across all aspects of payroll. Read on to start advancing your career!

or download as PDF

Why this resume works

• Look at how Sylvia highlights her track record in saving costs. It’s an example you can emulate and boost chances of being hired.

Payroll Specialist Resume

• Highlighting how you leveraged Gusto, GAAP, Kronos, and more to boost efficiency and improve workers’ satisfaction would get you noticed by the hiring team.

Payroll Manager Resume

• To stand out from the rest, including your bachelors of science labor and employment relations not only gives you credibility but also underscores your insider’s knowledge of the industry.

Payroll Clerk Resume

• Choosing a professional resume template and formatting your piece to make it easy for recruiters to read and follow your career journey is a powerful expression of your professionalism.

Payroll Administrator Resume

• When you look closely, there is a tactical use of relevant software and tools to get things done and meet job expectations. Likewise, you can follow this script by highlighting your competencies in tools such as IRS Publication 15, Zenefits, BambooHR, and more to underscore your suitability for the advertised job.

Related resume examples

• Bank teller
• Accounting clerk

Tweak Your Payroll Resume to Match the Job

Thanks to your experience in payroll, you’ve developed a unique skill set that makes you the ideal candidate. With the help of tools like Paychex, ADP, and QuickBooks, payroll operations are seamless, and everyone’s happy.

Your job is pretty specialized, so focus your resume on the things that matter most in your particular branch of payroll.

Highlight that you’re a pro at crucial payroll tools, such as Excel, Paychex, and Kronos. If you’re applying for a specialized niche within payroll, such as compliance, emphasize your tax and legal regulatory knowledge, too.

Need some ideas?

15 top payroll skills

• ADP Workforce Now
• Paychex Flex
• QuickBooks Payroll
• Sage Payroll
• Microsoft Excel
• Ceridian Dayforce
• SAP SuccessFactors
• Oracle Payroll

Your payroll work experience bullet points

Regardless of your niche within payroll, your work is crucial—after all, you make sure payroll operations are running smoothly, all the while adhering strictly to the ever-changing tax laws and regulations.

Your daily responsibilities are key, but your resume should, instead, highlight your greatest successes. Harness the power of data and back them up with concrete metrics and figures to amplify your impact.

As an example, discuss how you streamlined payroll processes using ADP, leading to a reduction in total errors by 24%.

• Spotlight how you improved processes and reduced occurrences of payroll and benefit-related errors.
• Highlight the top-notch quality of your work by including improvements to data accuracy or meeting crucial deadlines.
• Showcase the scale of your work by mentioning the sheer volume of employees you oversaw payroll processes for.
• Emphasize your financial impact by outlining cost-savings that your work led to.

See what we mean?

• Implemented TSheets time tracking system, resulting in a 21% improvement in timekeeping accuracy and a $13,243 reduction in overtime costs
• Utilized QuickBooks Payroll to automate tax calculations, resulting in a 17% reduction in payroll tax errors and saving an estimated $5,348 annually in penalties
• Processed payroll for a team of 1,112 employees, ensuring accuracy and compliance with all federal and state regulations
• Achieved a 99.6% accuracy rate in payroll calculations, reducing errors and discrepancies

9 active verbs to start your payroll work experience bullet points

• Implemented
• Streamlined

3 Tips for Writing a Payroll Resume When You’re Just Starting Out

• Certifications won’t always be required, but can go a long way toward showing your commitment early in your career. If you have certs like the FPC, CPP, or specialized payroll qualifications, display them with pride.
• You know full well that accuracy and precision are key in payroll, so highlight your attention to detail. For instance, mention how you prevented errors and ensured smooth operations in tasks like calculating wages, deductions, and taxes.
• Showcase your familiarity with payroll software to set yourself apart and assure employers you can hit the ground running. Mention any payroll management tools you’ve used during your education or personal projects, such as ADP or QuickBooks.

3 Tips for Writing a Payroll Resume if You’re Already Experienced

• Your payroll strategies often have an impact on the broader business strategy—spotlight that in your resume. Detail how your initiatives saved expenses and time, leading to improved decision-making for senior management.
• If you’re specialized in a niche such as international payroll, compliance, or advanced reporting, flaunt that expertise. Highlight any certifications, training, and work experience that reaffirm it.
• Optimization is a crucial part of payroll. Show that you know that by talking about things like the strategies you used to streamline payroll workflows, implement new technologies, or introduce practices that boosted efficiency. 

Use your cover letter to elaborate on the achievements you listed in your resume. For instance, detail why you opted to use Gusto to implement time-saving measures that led to significant drops in processing time.

If you’ve just started out, a career objective can be a great way to tailor your resume to each role. Mention each company and job title specifically, and include a long-term career trajectory you’d like to follow within the company—for example, setting your sights on a payroll lead role.

To distinguish your resume, tailor it to include the most relevant keywords for each job description . If a role emphasizes TurboTax and Kronos, list these skills at the top of your list.

• Career Blog

Payroll Specialist Resume: Pro-Created Examples for 2024

As a payroll specialist, your experience and skills play an integral role in ensuring the smooth flow of financial operations within an organization. However, the first step towards landing your dream job is creating a professional and compelling payroll specialist resume.

In this article, we’ll provide you with a comprehensive guide on how to create a winning payroll specialist resume. From highlighting the key skills and accomplishments to showcasing your experience in the field, we have put together pro-created examples that can inspire and guide you in crafting a standout resume.

Overview of Payroll Specialist Resume

A payroll specialist resume is a document that summarizes your educational background, work experience, and key skills in the payroll profession. It highlights your proficiency in managing and processing payroll, preparing financial reports, and investigating and resolving payroll discrepancies.

A well-crafted payroll specialist resume should showcase your expertise in payroll systems and software, provide evidence of your attention to detail and accuracy, and emphasize your ability to work collaboratively as part of a team.

Importance of a Payroll Specialist Resume

In today’s competitive job market, a strong and well-written resume is crucial in getting noticed by potential employers. A payroll specialist resume that is well-structured and professionally written can help you stand out from a sea of job applicants.

A resume that highlights your relevant skills and experience can demonstrate to the employer that you are the right candidate for the payroll specialist role. An impressive resume not only helps you secure an interview but also puts you on the fast track towards landing your dream job in the payroll profession.

This article is an essential read for anyone looking to break into the payroll profession, or those who are seeking to level up their careers in the field. By following the tips and examples provided, you can create a payroll specialist resume that accurately reflects your expertise and experience, and sets you apart from other job applicants.

Key Skills and Qualifications of a Payroll Specialist

Payroll specialists are responsible for ensuring accurate and timely payment to employees. They must possess a range of technical skills, soft skills and educational background to excel in their role.

A. Technical Skills

A payroll specialist must have a solid understanding of payroll software and systems, mathematical skills, and attention to detail. They should be comfortable working with spreadsheets and have experience with Microsoft Excel. They should also be knowledgeable in payroll tax laws, regulations and compliance.

Other technical skills required by a payroll specialist include:

• Processing payroll, including calculating hours worked and overtime, and deductions such as taxes and benefits
• Familiarity with payroll software such as ADP, Gusto, or QuickBooks
• Understanding payroll-related reporting requirements
• Knowledge of recordkeeping best practices

B. Soft Skills

In addition to technical skills, payroll specialists should possess soft skills that enable them to interact with colleagues and work in a team-oriented environment. These soft skills include:

• Attention to detail: Payroll specialists need to be meticulous and accurate in their work, as errors can cause financial and regulatory issues.
• Communication skills: Payroll specialists should be able to clearly communicate with employees and colleagues, whether it’s answering payroll-related questions or presenting findings to management.
• Time management: With multiple responsibilities and deadlines, payroll specialists need to manage their time effectively to prioritize tasks and meet deadlines.
• Ethics and integrity: Payroll specialists often have access to sensitive employee information and must maintain confidentiality and ethical standards.

C. Educational Background

Most employers require a high school diploma or equivalent for a payroll specialist role. However, a degree in accounting, finance, or business can be advantageous.

Other educational qualifications could include:

• Knowledge of and experience with payroll systems
• Certification in payroll methodologies, including the Certified Payroll Professional (CPP) designation
• Familiarity with payroll-related laws and regulations

Successful payroll specialists combine both technical proficiency and soft skills to effectively manage all aspects of payroll. With the right combination of experience and learning, they are well-equipped to deliver excellent results that exceed expectations.

How to Tailor Your Payroll Specialist Resume to the Job Description

A. analyzing the job posting.

Before tailoring your resume, you need to analyze the job posting carefully. Look for specific qualifications, required skills, and experience the employer is seeking. Once you have a clear understanding of what the employer is looking for, you can tailor your resume accordingly.

Start by scanning the job posting for keywords and phrases that match your experience and qualifications. Highlight these keywords and phrases and incorporate them into your resume. For example, if the job posting requires knowledge of ADP software, make sure to mention that you are proficient in using ADP software.

Identify the job duties and responsibilities mentioned in the job posting and make sure to include similar experiences in your resume. Highlight your achievements and accomplishments that match the employer’s requirements. Use specific examples to showcase your skills and accomplishments.

B. Highlighting Relevant Skills and Achievements

Once you have analyzed the job posting, focus on highlighting your relevant skills and achievements. You want to make sure your resume stands out from the crowd and emphasizes your value to the potential employer.

Begin by creating a list of your relevant skills and achievements. Choose the ones that match the employer’s requirements and incorporate them into your resume. Use bullet points to make your achievements stand out and be sure to use numbers to quantify your results. For example, instead of saying “I increased profit margins,” say “I increased profit margins by 15% in my first year.”

Include relevant certifications, memberships, or licenses that you hold. These add credibility to your resume and show that you have invested in your career.

C. Customizing Your Resume for ATS

When tailoring your resume, remember that it is likely to be reviewed by Applicant Tracking Systems (ATS). These systems scan resumes for specific keywords and phrases that match the job posting.

To improve your chances of making it through the ATS screening, make sure to include the relevant keywords and phrases you identified from analyzing the job posting. Use simple formatting and avoid using graphics or tables that may confuse the system.

Customize your resume for each job application to make sure it matches the requirements of the specific job posting. This may require making adjustments to your resume each time you apply for a job, but it will increase your chances of standing out and being selected for an interview.

Tailoring your resume to match the job posting is a critical step in the job application process. Analyzing the job posting, highlighting your relevant skills and achievements, and customizing your resume for ATS will increase your chances of being selected for an interview and landing your dream job as a payroll specialist.

Tips for Writing a Winning Payroll Specialist Resume

When it comes to creating a winning payroll specialist resume, there are several tips and strategies that you can use. In this section, we will discuss the importance of using action words and power phrases, highlighting your achievements, and showcasing your value proposition.

A. Using Action Words and Power Phrases

Using action words and power phrases in your payroll specialist resume can help you to stand out from the competition and demonstrate your expertise and experience. Action words are verbs that describe an action or accomplishment, while power phrases are descriptive phrases that showcase your skills and knowledge.

When choosing action words and power phrases for your payroll specialist resume, it is important to select words that are relevant to the job description and industry. Some examples of action words and power phrases that you may want to include in your resume include:

• Analyzed payroll data to identify trends and discrepancies
• Developed and implemented payroll procedures to improve accuracy and efficiency
• Managed payroll processing for a team of 500+ employees
• Prepared and reviewed payroll reports and statements
• Resolved payroll-related issues and discrepancies in a timely and accurate manner

Including such words and phrases can help you to showcase your skills and experience in a powerful and impactful way.

B. Highlighting Your Achievements

In addition to using action words and power phrases, it is essential to highlight your achievements in your payroll specialist resume. This can demonstrate the value that you have brought to previous employers and can help to convince potential employers that you are the best candidate for the job.

When highlighting your achievements, it is important to be specific and provide quantifiable results. For example, you may want to mention that you:

• Reduced payroll processing time by 50% by implementing new procedures
• Successfully handled payroll for a company with over 1,000 employees
• Identified and resolved over $50,000 in payroll discrepancies over the course of a year
• Consistently met payroll processing deadlines with a 99% accuracy rate

By highlighting your achievements in this way, you can show potential employers that you have the skills and experience necessary to excel in a payroll specialist role.

C. Showcasing Your Value Proposition

Finally, it is important to showcase your value proposition in your payroll specialist resume. This means that you need to demonstrate not only what you can do, but also what makes you unique and valuable as a candidate.

Your value proposition should highlight your key strengths, skills, and attributes that make you the best fit for the job. For example, you may want to mention that you:

• Have an in-depth understanding of payroll laws and regulations
• Excel at managing large teams and complex payroll processes
• Have experience working with a variety of payroll software programs
• Are committed to accuracy, efficiency, and attention to detail

When showcasing your value proposition, be sure to keep the needs of potential employers in mind.

Payroll Specialist Resume Examples

If you are looking for inspiration to create a compelling payroll specialist resume, you are in the right place. In this section, we will present four examples of payroll specialist resumes that showcase different levels of experience and skills.

Sample 1: Junior Payroll Specialist Resume

If you are just starting your career as a payroll specialist, this sample resume can help you create an impressive first impression.

Objective:  To secure a junior payroll specialist position in a dynamic organization where I can use my skills and knowledge to contribute to the team’s success and grow professionally.

Summary:  A detail-oriented and analytical payroll specialist with a certificate in payroll administration, proficient in payroll processing, tax and legislative requirements, and HR policies. Skilled in MS Office, QuickBooks, and ADP software with excellent communication and teamwork abilities.

Experience:

• Processed payroll for 200+ employees using ADP software, ensuring accuracy, compliance, and confidentiality of data.
• Calculated and submitted monthly and quarterly tax returns for federal, state, and local jurisdictions, avoiding penalties and fines.
• Collaborated with HR team to maintain accurate employee records, including time and attendance, benefits, and deductions.
• Assisted in the implementation of new payroll software, providing training and support to users.

Sample 2: Senior Payroll Specialist Resume

If you are an experienced payroll specialist seeking a new challenge, this sample resume can help you highlight your achievements and leadership skills.

Objective:  To obtain a senior payroll specialist position in a reputable organization where I can apply my extensive knowledge of payroll processing, compliance, and technology to optimize payroll operations and mentor junior team members.

Summary:  A results-driven and innovative payroll specialist with 10+ years of experience in managing payroll for large organizations, leveraging technology, and improving processes. Adept at managing multiple projects, training and developing staff, and delivering accurate and timely results.

• Led a team of three payroll specialists in processing payroll for 1000+ employees, ensuring compliance with federal, state, and local laws and regulations.
• Implemented an automated time and attendance system, resulting in a 20% reduction in payroll errors and a 30% increase in productivity.
• Developed and delivered payroll training programs for the HR team and new employees, increasing their knowledge and confidence in payroll processes and policies.
• Managed the migration from a legacy payroll system to a cloud-based platform, reducing maintenance costs and improving data security.

Example 3: Payroll Specialist Resume with Achievements

If you want to stand out from other candidates, including your achievements in your payroll specialist resume can demonstrate your value and impact.

Objective:  To secure a payroll specialist position in a progressive organization that values resourcefulness, flexibility, and results-driven performance.

Summary: A dynamic and motivated payroll specialist with 5+ years of experience in handling end-to-end payroll for large organizations. Proficient in payroll processing, tax compliance, and employee benefits administration. Strong problem-solving skills and attention to detail with a track record of implementing process improvements and achieving accurate and timely payroll results.

• Implemented a streamlined payroll system, reducing processing time by 25% and improving data accuracy by 15%.
• Developed and implemented a comprehensive payroll audit process, ensuring compliance with regulatory requirements and identifying and resolving discrepancies.
• Led the successful integration of a new payroll software, training a team of payroll specialists on its functionalities and overseeing a smooth transition.
• Collaborated with cross-functional teams to design and implement a self-service portal for employees, resulting in increased efficiency and reduced administrative workload.
• Recognized for exceptional customer service, resolving payroll-related inquiries and issues promptly and accurately.

These sample payroll specialist resumes provide inspiration for crafting your own resume. Whether you’re a junior payroll specialist, a seasoned professional, someone with notable achievements, or possess multilingual skills, tailor your resume to showcase your specific qualifications and accomplishments. Highlight your expertise in payroll processing, tax compliance, software proficiency, and any additional skills that set you apart as a top candidate. Remember to incorporate industry keywords and customize your resume to align with the job requirements to increase your chances of securing a payroll specialist position.

Payroll Specialist Cover Letter Examples

If you’re applying for a Payroll Specialist position, a well-written cover letter can make all the difference. Here are two Payroll Specialist Cover Letter examples you can use as inspiration:

Sample 1: Entry-Level Payroll Specialist Cover Letter

Dear Hiring Manager,

I’m writing to apply for the Entry-Level Payroll Specialist position at [Company]. As a recent Accounting graduate with a strong work ethic and attention to detail, I believe I would make a great addition to the team.

During my education, I gained experience with payroll systems such as QuickBooks and ADP. Additionally, I have strong communication skills that would allow me to collaborate with co-workers and clients effectively.

I’m excited about the opportunity to further develop my skills in a professional environment and contribute to [Company]’s success. Thank you for considering my application.

Sincerely, [Your Name]

Sample 2: Experienced Payroll Specialist Cover Letter

Dear [Hiring Manager’s Name],

I am excited to apply for the Experienced Payroll Specialist position at [Company]. With over [Number of Years] years of experience in Payroll and Human Resources, I’ve developed a deep understanding of the payroll process and the importance of accuracy and timeliness.

In my current role at [Current Company], I manage payroll for a team of [Number] employees in both the United States and globally. This includes preparing and processing payroll data, calculating and verifying paychecks, and submitting payroll taxes. I have experience with ADP, QuickBooks, and other payroll software, as well as Excel and other Microsoft Office applications.

In addition to my technical expertise, I have strong communication and interpersonal skills. I work collaboratively with HR and other teams to ensure accurate employee records and successful onboarding and offboarding processes. I am also able to communicate complex payroll information to non-financial stakeholders in a clear and concise manner.

Outside of work, I stay up-to-date on industry developments and best practices through webinars, conferences, and other professional development opportunities. I am also passionate about volunteer work and have been involved with a local nonprofit organization that provides financial literacy education to underserved communities.

I am excited to apply my skills and experience to [Company] and contribute to its continued success. Thank you for considering my application.

Mistakes to Avoid in Your Payroll Specialist Resume

When it comes to crafting a winning resume for a payroll specialist position, there are several common mistakes that you should avoid at all costs. These mistakes include:

A. Typos and Grammatical Errors

One of the most important things to remember when writing your payroll specialist resume is that it needs to be error-free. Typos and grammatical errors can create a negative impression of your attention to detail and communication skills, which are both critical to success in this role. Be sure to proofread your resume carefully, and consider having a friend or colleague review it as well.

B. Overcomplicating Your Resume

While it’s important to showcase your skills and accomplishments in your payroll specialist resume, you should avoid overcomplicating things with too much detail or jargon. Keep your resume clear, concise, and easy to read, and use bullet points and brief descriptions to highlight your most important achievements and responsibilities.

C. Not Showing Results

Another common mistake in payroll specialist resumes is failing to demonstrate your impact on your previous employers. Employers want to see how you have contributed to the success of past organizations, so be sure to highlight specific results you’ve achieved in previous roles. Whether it’s streamlining processes, reducing errors, or increasing efficiency, be sure to include tangible examples of how you’ve added value in each position you’ve held.

By avoiding these common mistakes and focusing on showcasing your skills, achievements, and impact, you can craft a winning payroll specialist resume that will help you stand out to potential employers.

Frequently Asked Questions (FAQs) about Payroll Specialist Resume

A. what is a payroll specialist and what do they do.

A Payroll Specialist is responsible for processing and managing employee payroll. They ensure that employees are paid accurately and on time, while also managing employee benefits, tax withholdings, and other payroll-related tasks. Payroll Specialists are often employed in human resources departments, but may also work for third-party payroll providers or outsourcing firms.

B. What are the Typical Duties of a Payroll Specialist?

The exact duties of a Payroll Specialist may vary depending on the company they work for and their level of experience, but some typical responsibilities include:

• Calculating employee salaries, wages, bonuses, and overtime
• Managing employee benefits, including health insurance and retirement plans
• Ensuring compliance with state and federal tax laws
• Managing and maintaining employee records and payroll data
• Handling any payroll-related inquiries or concerns from employees

C. How Can I Make My Payroll Specialist Resume Stand Out?

If you are applying for a position as a Payroll Specialist, it is important to create a resume that stands out from the competition. Here are some tips to help you create a strong Payroll Specialist resume:

• Focus on your experience: Highlight your experience working with payroll and related tasks, including any relevant certifications or training you may have.
• Emphasize your attention to detail: Payroll requires accuracy and precision, so make sure to mention your attention to detail and ability to ensure error-free payroll processing.
• Use keywords: Many companies use applicant tracking systems (ATS) to screen resumes, so try to include keywords from the job description to increase your chances of being selected for an interview.
• Highlight your soft skills: In addition to technical skills, many organizations value soft skills such as communication, teamwork, and problem-solving. Make sure to highlight these skills on your resume to show that you would make a strong addition to their team.

By following these tips and tailoring your resume to the specific job opening, you can increase your chances of landing the Payroll Specialist position you have been seeking.

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Payroll Specialist resume examples for 2024

A payroll specialist resume should highlight a variety of skills, including customer service, data entry, and human resources. It's also important to demonstrate a strong work ethic and excellent organizational skills. According to Amber F. W B.A. - Director Of Operations at Staffing Solutions, "Candidates should know their way around payroll and the software used by the company. They need to be able to have good communication skills, and be able to have a good work ethic."

Payroll Specialist resume example

How to format your payroll specialist resume:.

• Use the same job title on your resume as the one in the job application for a payroll specialist position,
• Highlight achievements instead of responsibilities in your work experience section to demonstrate your impact as a payroll specialist,
• Compress your resume to one page, focusing on relevant information and using bullet points to improve readability.

Choose from 10+ customizable payroll specialist resume templates

Choose from a variety of easy-to-use payroll specialist resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your payroll specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Professional payroll specialist resume example

Resume tips to land the job:.

• Choose work experience over a resume objective when deciding between the two, especially if you want your resume to fit on one page. This is especially true for senior level payroll specialist roles which may require a two-page resume. (Data from skill_master//1),
• Use concise bullet points instead of long paragraphs to highlight your key accomplishments. This allows recruiters to easily understand your qualifications in 30 seconds or less. (Data from skill_master//1),
• Begin each bullet point with a strong action verb such as 'Processed', 'Managed', or 'Validated' to describe your responsibilities and achievements as a payroll specialist. (Data from skill_master//1)

Payroll Specialist resume format and sections

1. add contact information to your payroll specialist resume.

Payroll Specialist Resume Contact Information Example # 1

Dhruv Johnson

[email protected] | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

2. Add relevant education to your payroll specialist resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Payroll Specialist Education

Payroll Specialist Resume Relevant Education Example # 1

High School Diploma 2009 - 2011

Payroll Specialist Resume Relevant Education Example # 2

Some College Courses In Accounting 2009 - 2011

Baruch College of the City University of New York New York, NY

3. Next, create a payroll specialist skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an payroll specialist resume

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Kronos is an employee time tracking software popular in the US.

Manual checks are payments issued to employees outside an organization's payroll system. It usually occurs for early and late payments, often due to terminations, resignations, job orders, and late submission of requirements.

Paid time off or often referred to as PTO , is given in most companies or agencies intended for their employees. Although there are many benefits and time offs given for employees such as vacation leave, sick leave, maternity or paternity leave, bereavement leave , PTO is when the worker is given time to have a break or not go to work for essential purposes. This kind of agreement happens every year, wherein the workers are paid to have a break from work. Not all employers give such an offer, depending on the status of the company.

Top Skills for a Payroll Specialist

• Customer Service , 13.4%
• Data Entry , 6.9%
• Payroll Data , 4.6%
• Human Resources , 4.3%
• Other Skills , 70.8%

4. List your payroll specialist experience

The most important part of any resume for a payroll specialist is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of payroll specialists" and "Managed a team of 6 payroll specialists over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Conducted user training sessions with Ceridian software.
• Managed daily payroll and human resources functions.
• Processed and reconciled 1500 timesheets for bi-weekly payroll utilizing Ulti-Pro payroll system.
• Processed bi-weekly multi-state payroll for approximately 1,500 employees in 50 states.
• Updated employee payroll records and process transactions based upon appropriate documentation.
• Maintained payroll guidelines by writing and updating policies and procedures.
• Ensured that the payroll system was operating accurately by performing various balancing and reconciliation procedures.
• Responded to 30+ employees weekly over inquiries regarding payroll and timekeeping.
• Converted payroll for 550+ employees in seven states from ADP to Ceridian Payroll Services.
• Ensured that payroll-related transactions were processed with internal and external policies.
• Assisted with payroll preparation and entered data into cumulative payroll document.
• Completed union employee payroll coding for Central PA District.
• Assisted in preparation of payroll reports .
• Processed weekly payroll for more than 2000 employees.
• Performed fund audits, payroll processing for union and non union employees

5. Highlight payroll specialist certifications on your resume

Specific payroll specialist certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your payroll specialist resume:

• Certified Payroll Professional (CPP)
• Payroll Certification
• Fundamental Payroll Certification (FPC)
• Certified Billing and Coding Specialist (CBCS)
• Certified Resume Specialist: Accounting and Finance (CRS+AF)
• Microsoft Office Specialist: Expert (Office 365 and Office 2019)

6. Finally, add an payroll specialist resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your payroll specialist resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common payroll specialist resume skills

• Customer Service
• Payroll Data
• Human Resources
• ADP Workforce
• Multi-State Payroll
• Manual Checks
• Reconciliations
• Excellent Organizational
• Timekeeping
• Payroll Transactions
• General Ledger
• Direct Deposits
• Journal Entries
• Payroll Issues
• Payroll Checks
• Reconcile Payroll
• Strong Customer Service
• Calculation
• Payroll Deductions
• Payroll Reports
• Payroll Processing System
• Child Support Orders
• Payroll Software
• Review Payroll
• Payroll Functions
• Payroll Taxes
• Status Changes
• Benefit Deductions
• Payroll Accounts
• Wage Garnishments
• Payroll Procedures
• Payroll Adjustments
• Tax Returns

Professional payroll specialist resume templates

Payroll Specialist Jobs

Links to help optimize your payroll specialist resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Payroll Specialist resume FAQs

What are the duties of a payroll specialist, what should be included in a payroll resume, what skills do you need to do payroll, search for payroll specialist jobs.

Updated March 14, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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• Payroll Manager Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Payroll Manager Resumes:

• Manage the payroll process, including the calculation, preparation, and distribution of employee paychecks
• Ensure accurate and timely processing of payroll transactions, including new hires, terminations, salary changes, and deductions
• Maintain payroll records and ensure compliance with applicable laws and regulations
• Reconcile payroll accounts and prepare and submit payroll tax returns
• Respond to employee inquiries regarding payroll issues
• Develop and implement payroll policies and procedures
• Prepare reports for management on payroll costs, taxes, and other related topics
• Maintain up-to-date knowledge of payroll laws and regulations
• Assist with the preparation of the annual budget
• Monitor and audit employee time and attendance records
• Coordinate with other departments to ensure accurate payroll processing
• Develop and maintain positive relationships with employees and external vendors

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Payroll Manager Resume Example:

• Implemented automated payroll system, reducing processing time by 50% and minimizing errors by 25%.
• Developed and implemented payroll policies and procedures, ensuring compliance with all federal and state regulations.
• Reduced payroll costs by 15% through effective management of overtime and payroll deductions.
• Managed the successful integration of a new payroll software system, resulting in a 30% increase in efficiency and accuracy.
• Implemented a time and attendance tracking system, reducing payroll discrepancies by 20% and improving employee accountability.
• Developed and delivered comprehensive payroll training programs, resulting in a 25% decrease in payroll-related inquiries and errors.
• Implemented a streamlined payroll process, reducing processing time by 40% and improving payroll accuracy by 20%.
• Developed and maintained positive relationships with external vendors, resulting in cost savings of 10% through negotiation of favorable contracts.
• Implemented payroll analytics and reporting tools, providing management with real-time insights on payroll costs and trends.
• Proficiency in payroll software
• Knowledge of federal and state payroll regulations
• Strong analytical skills
• Ability to implement and manage automated payroll systems
• Experience in payroll cost reduction strategies
• Proficiency in time and attendance tracking systems
• Ability to develop and deliver comprehensive payroll training programs
• Strong negotiation skills for vendor contracts
• Experience in implementing streamlined payroll processes
• Ability to develop and maintain positive relationships with external vendors
• Proficiency in payroll analytics and reporting tools
• Strong management and leadership skills
• Excellent problem-solving abilities
• Strong attention to detail
• Excellent communication skills
• Ability to handle confidential information
• Strong organizational and multitasking abilities
• Knowledge of overtime and payroll deductions management
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Knowledge of HRIS systems and databases.

Top Skills & Keywords for Payroll Manager Resumes:

Hard skills.

• Payroll Processing
• Payroll Tax Compliance
• Time and Attendance Management
• Benefits Administration
• HRIS (Human Resources Information System)
• Payroll Software (e.g., ADP, Paychex)
• Labor Laws and Regulations
• Auditing and Compliance
• Data Analysis and Reporting
• Problem-solving and Troubleshooting
• Team Management and Leadership
• Communication and Interpersonal Skills

Soft Skills

• Attention to Detail
• Analytical Thinking
• Problem Solving
• Time Management
• Organization
• Communication
• Collaboration
• Adaptability
• Confidentiality
• Customer Service

Resume Action Verbs for Payroll Managers:

• Implemented
• Streamlined
• Coordinated
• Collaborated
• Communicated

Generate Your Resume Summary

Resume FAQs for Payroll Managers:

How long should i make my payroll manager resume, what is the best way to format a payroll manager resume, which keywords are important to highlight in a payroll manager resume, how should i write my resume if i have no experience as a payroll manager, compare your payroll manager resume to a job description:.

• Identify opportunities to further tailor your resume to the Payroll Manager job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Payroll Managers:

Payroll accountant, payroll analyst, finance manager, staff accountant, general ledger accountant, senior accountant, tax manager.

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Payroll / Human Resources Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the payroll / human resources job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Performs adjustments to voluntary/involuntary deductions
• Perform various journal entries, account reconciliations, and provides general ledger support
• Process employee rate changes for union and non-union employees based on schedule of events worked or months worked
• Assists Senior HR & Payroll Analyst in audit preparations in timely manner, as requested
• Responsible for onboarding and processing new hire paperwork for employees
• Manages special projects as assigned
• Assist the HR Generalist in conducting job fairs
• Assist the Manager in the employment process for entry level and technical job openings from hiring to termination
• Process new hire records and termination records & assist w/benefits
• Working knowledge of federal/state laws and internal company policy
• Assist in the communication of various Human Resources policies, benefit and wage administration, procedures, laws, standards and government regulations
• Responding to employee inquiries
• Recruitment - New Hire orientation process and procedures and ongoing coordination/recruiting
• Knowledge of payroll processing and compliance
• Maintain effective internal controls for the payroll function and proactively work with management to identify efficiency improvements and gaps
• Assist with payroll management; including research and discrepancy resolution
• Initiate and track Worker's Comp claims
• Resolve employee issues at all levels through consultation, coaching, including policy interpretations, assessing risk to the organization, conducting investigations, and managing projects to support our core values, company goals and culture of service excellence
• Assist in planning and coordinating Company Events, initiate employee communications and perks
• Manage Applicant Tracking System (Avature) from job requisition to hire, including EEO and corporate policy compliance and training hiring managers on the system
• Performs other related duties as assigned
• High of confidentiality, excellent Customer Service skills
• Possess some knowledge and/or experience in the areas of employment, recruitment, training
• Compile/maintain personnel records as well as I-9's
• Enter Employee records in system (ABRA/Pre-pay)
• Coordinate employee activities, rewards, and celebrations & conduct orientations
• Maintain and coordinate employee recognition programs

15 Payroll / Human Resources resume templates

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• Follows and maintains knowledge of all payroll and Human Resources policies and procedures
• Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepare in usable format
• Completes a high volume of computer work, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions
• Assists in budget preparations as requested
• Assistants in audit preparations in timely manner, as requested
• Keeps necessary employee records related to payroll and completes the payroll each week including all payroll taxes and payroll schedules
• Ensures accurate and timely filing of payroll records and human resources records
• Codes and calculates accuracy of weekly time sheets
• Maintains current contracts for all unions
• Appropriately maintains and secures confidential records and inquiries
• Processes unemployment claims
• Complete wage theft forms for salaried employees
• Prepare employment verifications for employees
• Assist with on boarding of new employees
• Run events worked reports, over time reports and other reports as requested
• Complies with applicable state, local and federal laws, rules and regulations
• Oversight of weekly check administration
• 3-5 years’ experience working in Payroll/Human Resources support role
• Must be technically proficient with MS Office (Word, Excel, PowerPoint and Access)
• Strong time management, organizational, and team work skills
• Must be able to work independently and be self-motivated
• Must be self-directed and able to work independently
• Strong communication skills: must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
• Must possess a strong ability to manage one’s own time, as well as others’ time to ensure that the work that needs to be accomplished, in a given time frame is, in fact accomplished. Hand-in-hand with this is the ability to prioritize tasks when given clearly defined goals and objectives
• Able to identify problems, their sources, and their potential solutions while continuing to successfully conduct day-to-day operations without interruption
• Must have the ability to take initiative on a given task or project and persist with the project to its completion
• Attention to details and accuracy
• Prepare and process payroll for Cast & Crew employees on a weekly-basis
• Perform payroll audits to ensure accuracy
• Process payroll discrepancies
• Prepare weekly, monthly, quarterly and year-end reports for management
• Develop relevant policies and procedures to ensure payroll is processed in alignment with existing collective bargaining contracts
• Answer all payroll related inquires
• Maintain and disseminate time accrual information
• Ensure compliance with all applicable state and federal wage and hour laws
• Function as the liaison between HR and the Finance Department, as well as the Corporate Office, on all payroll related matters
• Calculate, process, and remit payment for union benefits on a monthly basis making sure they are compliant with the existing collective bargaining agreement(s)
• Assist the HR Generalist in conducting preliminary phone screenings
• Review and enter new hires’ payroll information into ABI
• Onboard and process all new hire paperwork for Cast & Crew employees
• Ability to maintain the confidentiality of highly sensitive information
• Excellent interpersonal skill, including verbal and written communication skills
• Strong MS Excel, Power Point and Word skills
• Minimum of 1 to 2 years of payroll related experience
• Process weekly payroll for hourly employees in conjunction with the Senior HR and Payroll Analyst
• Prepares Personnel Action Forms for all for all relevant employee transactions and changes (.i.e. new hires, terminations, leaves of absences, promotions, transfers, salary changes, etc.)
• Reconcile month-end/fiscal year end filings for Payroll in conjunction with Finance department
• Assists Senior HR & Payroll Analyst in audit preparations in timely manner, as requested
• Maintains current contracts and spreadsheets for all unions and submits remittance for all union benefits
• Completes wage theft prevention forms for salaried employees
• Prepares employment wage verifications for employees as requested
• Assists with on boarding of new employees including new hire orientation
• Run events worked reports, overtime reports and other reports as requested
• At least 3 years of experience working in Payroll/Human Resources support role
• Familiarity with Ultipro, ADP or ABI Mastermind strongly preferred

Human Resources & Payroll Specialist Resume Examples & Samples

• Associates or bachelor’s degree in accounting, finance or equivalent, or enrolled towards such degree
• Working knowledge of internal control procedures, general ledger, payroll, and human resources
• Strong analytical, problem solving, and multi-tasking skills
• Experience in the broadcast industry a plus!

Human Resources & Payroll Coordinator Resume Examples & Samples

• Interpretation and application of policies and procedures
• Prepare and review bi-weekly payroll process
• Conduct new hire orientation and off-boarding process
• Act as a liaison between employees, Corp HR and/or vendors to answer questions about benefits, company policy and other related concerns
• Leave and Benefit administration
• Provide support and guidance to managers on employee relations matters, including disciplinary matters and complaint
• Minimum of 4 years Human Resources and Payroll-related experience required and Union contract exposure a plus
• Bachelor’s degree in Human Resources preferred
• Demonstrated knowledge of federal and Texas state employment laws
• Excellent work ethic with an emphasis on reliability and follow-up

Human Resources / Payroll Manager Resume Examples & Samples

• 5+ Years as an HR professional with extensive experience in Employee Relations, coaching & counseling, onboarding and separations
• Excellent written and verbal communication, efficient organizational and time management skills, and an eye for detail
• Proven ability to work with all employee and managements levels
• Be self-motivated and also work well in a team environment
• Excellent experience in Microsoft Office products: Outlook, Word, Excel (Powerpoint a plus)
• Working knowledge of applicant tracking systems (Avature a plus)
• Familiarity with benefits and E-Verify employment eligibility
• Proven ability in managing employee issues and successfully resolving conflicts at the lower level
• Possess basic accounting aptitude (debits, credits)
• Familiarity with benefits and employment eligibility
• Payroll entry, auditing, and reporting background (Oracle interface experience preferred)
• 4-Year Degree in HR, Business Administration
• Broadcasting experience
• Working knowledge of Avature, Oracle

Human Resources, Benefits & Payroll Analyst Resume Examples & Samples

• 3-4 years’ experience with multi-state payroll processing for large workforce (500-1,000 employees)
• Substantial experience working with Benefits, ADP Payroll and HRIS platform
• Proven experience in benefits and payroll administration
• Thorough knowledge of federal, state and local employment laws relating to key areas of responsibility
• Payroll certification

Payroll / Human Resources Coordinator Resume Examples & Samples

• Processes all personnel actions in Oracle HRIS including but not limited to new hires, promotions, salary adjustments, transfers, supervisor changes and terminations of employment
• Manually calculates hours and processes exception payments (severance, missing hours, termination, new hire, etc.), either through upload or manual check
• Investigates and resolves employee payroll issues
• Runs various reports and timecard audits
• Monitors/responds to the HR Support email box for issues on attendance/time punching, paid time off usage and accruals, payroll and/or tax issues, policy questions, and resolves or routes appropriately
• Maintains HR records and files as they relate to transaction/payroll processing
• Actively involved in other HR administrative duties including eVerify, background checks, workers compensation, and unemployment
• Bachelors’ degree in Human Resources or Accounting or related field or significant experience in a similar role
• 2 years payroll/HR experience
• Strong technical skills with proficiency in HRIS systems and MS Office applications; oracle HRIS experience preferred
• Track and manage PTO program and compliance
• Initiate and track Worker's Comp claims
• Semi-monthly payroll preparation, processing and review
• Identify and implement payroll activity process improvements and best practices to drive process excellence and eliminate errors
• Excellent written and verbal communication,
• Efficient organizational and time management skills, and an eye for detail
• Proven ability to work with all employee and management levels

Human Resources / Payroll Coordinator Resume Examples & Samples

• Process employee payroll and benefits on a regularly scheduled basis
• Maintain and reconcile miscellaneous cash accounts for the facility
• Complete human resource functions such as Blue Ribbon Orientation, create & maintain personnel files in accordance to company policy, set up background screenings through Edge/AHCA, drug screenings, and assist employees with inquiries
• Basic computer skills, including, but not limited to, Microsoft Word, Excel, Outlook Calendar
• 2 years + experience highly preferred

Human Resources & Payroll Administrator Resume Examples & Samples

• Completes weekly Certified Payroll
• Administers benefit programs including, but not limited to, health insurance, pension plan, savings plan, life insurance, and disability insurance
• Monitors and Files Workers' Compensation claims as well as adherence's to corporate safety policies and procedures
• Maintain Personnel and HR related files
• Prepare hire and termination paperwork
• Ensure that employee files are up-to-date with current information
• Maintain Excel spreadsheets for Payroll
• Bachelor's degree in Finance or Accounting
• 2+ years of experience in a payroll administrative role
• Certified Payroll experience
• Have excellent project and time management skills
• Be extremely detail-oriented & thorough
• Possess a professional demeanor
• Be able to work under strict confidentiality
• Be flexible in a variety of situations and be a team player
• Must have strong computer skills, MS Office: Word, Excel, Outlook etc

Payroll & Human Resources Coordinator Resume Examples & Samples

• Exceptionally organised with strong administrative skills
• A thorough knowledge of Australian payroll processing and administration is highly desirable
• Experience with outsourced payroll providers (e.g. ADP) will be very highly regarded 
• Intermediate to Advanced skills in Microsoft Excel
• Detail oriented and able to identify and rectify errors
• Able to meet and deliver to deadlines
• Able to work independently and take responsibility for completion of tasks
• A strong work ethic -- deadline driven and organised
• Strong customer service mentality
• Tertiary qualifications in Payroll Administration, Human Resources, Business and/or Accounting would be very highly regarded but not essential

Human Resources / Payroll Data Specialist Resume Examples & Samples

• Human Resources/Data Entry experience
• 3+ years of Human Resources experience for a large company
• Working knowledge of Microsoft Excel/Word/PowerPoint (Pivot Tables, Functions, Aggregate Formulas, Mail Merges, etc.)
• Experience working with ADP, Replicon, Kronos, PeopleSoft, UltiPro, WorkDay and SuccessFactors
• Excellent troubleshooting skills, including the ability to identify, track and resolve issues timely
• Able to handle highly confidential information in a professional manner
• Excellent organizational and communication skills and strong attention to detail
• Ability to work independently and collaborate with teams

Human Resources Payroll Manager Resume Examples & Samples

• Manage ADP payroll system for North America payroll (includes Canada)
• Generate N.A headcount report and other reports on an as needed basis to key management personnel in HR, as well as within the business organization through N.A
• Work closely with the executive team to integrate newly acquired companies' payroll into the ADP/Oracle system
• Oversees the funding of 401 (k) plan
• Monitor compliance with all related regulatory compliance/tax reporting
• Analyze requests for HRIS reports and complete any government surveys including EEO 1, Veterans Reports, etc
• Manage Oracle system and provide support worldwide including the integration of new companies within company's HR/Payroll system. Interacting with IT in providing direction to developers enhancing/supporting Human Resource system
• Supervise Payroll Administrator(s) with weekly processing of payrolls for weekly and semi-monthly rosters
• Ensure interaction with General Ledger (G/L) of the Oracle system is working properly
• Manage time and attendance tracking system, ensure time clock systems are functioning efficiently and accurately, and are setup per Company's guidelines
• Handle special projects as assigned by the Director of Human Resources, N.A. and the Sr. Vice President of Human Resources
• Bachelor's Degree in Human Resource Management, or related field, from an accredited institution. Master’s Degree in HRM or MBA preferred. PHR or SPHR certification a plus
• Must have at least 7 years prior experience in Human Resources, in a similar management role
• Must have at least 5 years prior experience with the ADP application and multi-state payroll (including Canada)
• Advanced knowledge of payroll compliance laws, as well as Federal, State and Provincial Laws related to payroll administration, with excellent knowledge of overall compliance and government reporting requirements
• Strong knowledge of Microsoft Office programs (i.e. Excel, Word, PowerPoint and Outlook, etc.)
• Strong analytical, accounting, interpersonal and communication (i.e. oral and written) skills
• *Please note: This position does not qualify for relocation expenses.***
• Administers site-specific payroll, benefits, and leaves of absence
• Conducts pre-employment activities such as coordinating interviews, start dates, and pre-employment paperwork
• Administers and acts as subject matter expert of time-keeping system
• Prepares and analyzes reports
• Organizes various employee activities
• Administers new hire orientations
• Provides administrative support for Reg
• Acts as daily contact for site employees providing prompt, accurate, and "warm and caring" employee support in line with Virbac's people-centric culture
• 3-5 years experience in an HR Administrative role required

Human Resources Payroll Administrator Resume Examples & Samples

• Handles local escalation of payroll and time and attendance issues to support centralized payroll processing
• Supports site based managers and time approvers with payroll and time keeping responsibilities
• Conducts training for managers and other time approvers regarding the process for accurate time keeping
• Responsible for analyzing, maintaining and providing changes to HR/Organizational hierarchy in SAP (critical function in the Shared Services model)
• Provide facility leaders with analytics to drive workforce labor efficiencies including overtime, missed punches etc
• Ensures that each site has a process for garnishments, unemployment tasks and Leave of Absence notices to appropriate Support Center departments and as well as site management
• Provides assistance to employees, department heads and other customers of the department related to payroll and timekeeping concerns
• Trains and interprets for time approvers and manager the facility pay practices. Trains employee and time approvers on the using the clock functionality for maximum efficiency
• Maintain contract labor usage in SAP
• Assists with internal and external auditing functions
• Requires travel within a specific market
• Maintains confidentiality of all employee information to assure employee rights are protected
• Represents the organization in a positive and professional manner. Complies with all organizational policies regarding ethical business practices. Communicates the mission, ethics, and goals of the service site, as well as the focus statement of the department
• Consistently demonstrates Guest Relation’s skills to patients, physicians, visitors, employees, and any other individuals with whom they may come in contact
• Consistently follows departmental and service site Health, Safety, Security, Hazardous Materials policies and procedures
• Basic computer skills with working knowledge of Microsoft Office, word-processing and spreadsheet software
• Basic knowledge of local, state, and federal laws wage and hour regulations
• High level of personal accountability for accuracy, attention to detail and completion of work assignments
• Self-starter, self motivated and works well in a team setting
• Capacity to work under conditions of constant change, deadlines and scrutiny
• Ability to train employees and time approvers on various payroll/HR systems
• Approximate percent of time required to travel: 50%
• Minimum 2 years Payroll and Human Resource experience in healthcare setting
• Previous SAP and Kronos Timekeeping System experience preferred

Human Resources Payroll Delivery Manager Resume Examples & Samples

• Leading and managing a team of delivery focused professionals with a Payroll focus
• Managing and maintaining project and delivery portfolios and partnering closely with technology partners
• Coordinating business relationship management activities including portfolio management, identifying improvement opportunities and directing all phases of delivery
• Leading a collaborative group of various teams including business sponsors and stakeholders, subject matter experts, change management, external vendors and 3rd party suppliers to establish determine priorities, deliverables and expectations
• Managing and finalizing business case submissions
• Ensuring HR Shared Services processes are compliant per risk and regulatory guidelines
• 3 or more years of understanding payroll processing activities including incident support
• Strong business and technical analyst skills with a Payroll focus
• Demonstrated leadership traits to identify solution options and raise forward for execution
• Ability to support client organization from a sound understanding of customer needs and processes
• Experience with human resources process and issues
• Experience with the principles, practices, and trends of personnel management; including, but not limited to, State and Federal Labor Laws, Workers Compensation, benefits planning, disability actions, and family medical leave (FMLA, CFML, PDL, etc.)
• Experience using automated payroll/personnel systems and processes
• Experience working in a customer service driven environment
• Skills to extract, manipulate, and interpret data from electronic databases
• Analytical skills to exercise independent judgment in problem solving, remain objective, and represent differing points of view
• Experience using software such as Word, Excel, e-mail, calendar, and other computer programs to produce documents, forms, reports, and spreadsheets
• Experience interpreting complex policies, procedures and practices
• Analytical and computational skills necessary to calculate percentages when calculating payroll, leave, etc
• Communication skills to develop written procedures, memos, etc., and convey to a diverse audience
• Knowledge of PPS, OPTRS, Banner, and FISDS and experience with PPS/OPTRS as a primary or secondary back up user status
• Experience working with, and interpreting, labor contracts, compensation and classification plans and personnel programs/policies
• Organizational skills to achieve timely progress on multiple
• Data entry transaction processing in Oracle HRIS (new hires, terminations, status changes, etc)
• Communicate with teams across and outside of Realogy
• Calculates and processes payroll files
• Maintains HR Records and files
• Participates in ad hoc projects
• Bachelors’ degree in Human Resources, Business or related field or significant experience in a similar role
• Minimum 1 year payroll/HR data entry experience
• Strong technical skills with proficiency in MS Office applications; Oracle HRIS experience preferred
• Strong analytical and problem solving skills and attention to detail
• Ability to handle confidential matters with discretion
• Knowledgeable of employment laws with California laws preferred
• Excellent verbal and written communication skills and ability to communicate with all levels of the organization

Human Resources / Payroll Assistant, PRN Resume Examples & Samples

• 1)Must be able to perform assignments with minimal supervision
• 2)Must be able to work successfully under highly stressful conditions
• 3)Must be able to make sound, independent judgments based on ethical principles
• 4)Must have skills in trouble-shooting, flexibility and prioritizing workload
• 5)Must be able to comprehend and perform oral and written instructions and procedures
• 6)Must be able to collaborate with other multidisciplinary team members in an appropriate fashion
• 7)Must be capable of adapting to varying workloads and work assignments on a constant basis
• 8)Must have effective comprehensive reading skills, strong communication skills, written and verbal

Human Resources Payroll Specialist Resume Examples & Samples

• High School or G.E.D + 12 yrs. related experience or BA or equivalent + 6 yrs related experience, or MA + 4 yrs related experience
• Prior Service Now experience desired
• Prior Techdoc experience desired
• Prior Remedy experience desired
• Collects and processes new hire paperwork and verifies all employees through the E-Verify system
• Sets up new employees and processes employee changes via the online Employee Action system. Responsible for the maintenance of the payroll system including creating, editing, and setting up new position numbers in the HRS system
• Responsible for all payroll functionality. Monitor the biweekly timesheets and monthly absence/leave reports. Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls with accuracy
• Responsible for the adjunct payroll including end of semester reconciliation. Assists new and returning adjuncts with employment documents during In-Service orientation each semester
• Provides training for new employees and supervisors how to use the payroll system in addition to answering all questions about past, present and future checks and W-2’s
• Processes changes to payroll for leave corrections, timesheet corrections and staff compensation as needed
• Processes Exception to Normal Pays
• Updates and maintain spreadsheets of biweekly and monthly employees to ensure the labor and benefit distribution is accurate
• Maintains all documents for Grants for audit purposes
• Files, scans and organizes personnel documents for the payroll function. Helps maintains an organized and efficient personnel recordkeeping system
• Processes informational requests, such as employment verifications
• Performs audits for timekeeping records
• Provides data relating to payroll and account reconciliation
• Experience working in Human Resources department
• High degree of integrity; ability to work in a sensitive, highly confidential and professional environment
• Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately
• Ability to make appropriate recommendations based on logical and justifiable reasoning
• Ability to use analytical and critical thinking skills to interpret written policies and procedures
• Passion for assisting customers and representing the OSU brand with positivity and professionalism
• Evidences a history of demonstrating ethical and professional behavior
• Bachelor degree in HR/Business or related field; or equivalent work experience
• Minimum 2 years as a HR coordinator or HR Assistant
• Intermediate MS Office skills specifically in Excel (formulas, Vlookups, etc.) and PowerPoint
• Strong interpersonal and customer service skills with clients and employees
• Ability to work in a fast-paced high growth environment while balancing and prioritizing multiple projects
• Ability to manage multiple projects, adjust to changing priorities and perform well under pressure
• Prepares, reviews and processes a variety of payroll and human resource documents and reports for faculty, staff and students. Determines nature of transaction, paperwork and approval process required. Makes necessary computations and provides all pertinent data, including backup documentation as needed. Identifies exceptions for special handling
• Responds to questions from faculty, staff and student workers regarding payroll or human resource matters. Addresses problems and incomplete paperwork, and assists in problem resolution
• Ensures paperwork and reports are complete, accurate, and processed in a timely manner. Complies with payroll and human resource policies and procedures and in accordance with governmental and agency requirements
• Serves as an internal school contact to research and resolve any payroll or human resource related issues. Interfaces with central departments to resolve problems and assist employees in obtaining information and services. Responds to general inquiries, and unusual or moderately complex situations. Refers complex situations or issues to supervisor
• Coordinates recruitment and placement activities by preparing paperwork to open positions. Reviews personnel requisition documentation to post existing or new positions for completeness, accuracy and appropriateness. Monitors and maintains record of number of open positions. Provide training to hiring managers. May review applications to determine qualifications
• Monitors and tracks workers compensation and disability matters. Interprets workers compensation and disability policies and procedures to employees
• Maintains internal tracking system for various payroll and human resource activities, providing updates to management
• Controls and oversees maintenance of confidential personnel files, including faculty files, in accordance with established guidelines and policies. Ensures that employee and applicant records are legally and procedurally correct in regards to data required and record retention
• 3 years of experience working in higher education
• Prior experience working with faculty records
• Experience using Workday
• Process and Generate Alva/LOF hourly payroll on a weekly basis - key timesheets daily (ABRA payroll system)
• Distribute payroll and labor reports
• Maintain compliance documents
• Process new hire records and termination records & assist w/benefits
• Compile/maintain personnel records as well as I-9's
• Coordinate employee activities, rewards, and celebrations & conduct orientations
• Prepare Spanish documentation, translate and assist with interpretation as needed
• Bilingual; (English/Spanish) excellent oral and written communication skills (REQUIRED)
• Possess a 2 year degree and 2 or more years' experience working directly in the Human Resources field
• Excellent computer experience in MS office programs and knowledge in HRIS ABRA is preferred
• Human Resources: 2 years
• Payroll processing: 2 years
• 10 Key punch: 2 years
• Process payroll for 200+ employees biweekly
• Submit certified payroll reports for jobs each payroll period
• Assist with expense reimbursements for employees, work closely with accounting team
• Handle processing garnishments, UI claims, Workers Comp pay reports, others related to pay information

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What Researchers Discovered When They Sent 80,000 Fake Résumés to U.S. Jobs

Some companies discriminated against Black applicants much more than others, and H.R. practices made a big difference.

By Claire Cain Miller and Josh Katz

A group of economists recently performed an experiment on around 100 of the largest companies in the country, applying for jobs using made-up résumés with equivalent qualifications but different personal characteristics. They changed applicants’ names to suggest that they were white or Black, and male or female — Latisha or Amy, Lamar or Adam.

On Monday, they released the names of the companies . On average, they found, employers contacted the presumed white applicants 9.5 percent more often than the presumed Black applicants.

Yet this practice varied significantly by firm and industry. One-fifth of the companies — many of them retailers or car dealers — were responsible for nearly half of the gap in callbacks to white and Black applicants.

Two companies favored white applicants over Black applicants significantly more than others. They were AutoNation, a used car retailer, which contacted presumed white applicants 43 percent more often, and Genuine Parts Company, which sells auto parts including under the NAPA brand, and called presumed white candidates 33 percent more often.

In a statement, Heather Ross, a spokeswoman for Genuine Parts, said, “We are always evaluating our practices to ensure inclusivity and break down barriers, and we will continue to do so.” AutoNation did not respond to a request for comment.

Companies With the Largest and Smallest Racial Contact Gaps

Of the 97 companies in the experiment, two stood out as contacting presumed white job applicants significantly more often than presumed Black ones. At 14 companies, there was little or no difference in how often they called back the presumed white or Black applicants.

Source: Patrick Kline, Evan K. Rose and Christopher R. Walters

Known as an audit study , the experiment was the largest of its kind in the United States: The researchers sent 80,000 résumés to 10,000 jobs from 2019 to 2021. The results demonstrate how entrenched employment discrimination is in parts of the U.S. labor market — and the extent to which Black workers start behind in certain industries.

“I am not in the least bit surprised,” said Daiquiri Steele, an assistant professor at the University of Alabama School of Law who previously worked for the Department of Labor on employment discrimination. “If you’re having trouble breaking in, the biggest issue is the ripple effect it has. It affects your wages and the economy of your community going forward.”

Some companies showed no difference in how they treated applications from people assumed to be white or Black. Their human resources practices — and one policy in particular (more on that later) — offer guidance for how companies can avoid biased decisions in the hiring process.

A lack of racial bias was more common in certain industries: food stores, including Kroger; food products, including Mondelez; freight and transport, including FedEx and Ryder; and wholesale, including Sysco and McLane Company.

“We want to bring people’s attention not only to the fact that racism is real, sexism is real, some are discriminating, but also that it’s possible to do better, and there’s something to be learned from those that have been doing a good job,” said Patrick Kline, an economist at the University of California, Berkeley, who conducted the study with Evan K. Rose at the University of Chicago and Christopher R. Walters at Berkeley.

The researchers first published details of their experiment in 2021, but without naming the companies. The new paper, which is set to run in the American Economic Review, names the companies and explains the methodology developed to group them by their performance, while accounting for statistical noise.

Sample Résumés From the Experiment

Fictitious résumés sent to large U.S. companies revealed a preference, on average, for candidates whose names suggested that they were white.

To assign names, the researchers started with a prior list that had been assembled using Massachusetts birth certificates from 1974 to 1979. They then supplemented this list with names found in a database of speeding tickets issued in North Carolina between 2006 and 2018, classifying a name as “distinctive” if more than 90 percent of people with that name were of a particular race.

The study includes 97 firms. The jobs the researchers applied to were entry level, not requiring a college degree or substantial work experience. In addition to race and gender, the researchers tested other characteristics protected by law , like age and sexual orientation.

They sent up to 1,000 applications to each company, applying for as many as 125 jobs per company in locations nationwide, to try to uncover patterns in companies’ operations versus isolated instances. Then they tracked whether the employer contacted the applicant within 30 days.

A bias against Black names

Companies requiring lots of interaction with customers, like sales and retail, particularly in the auto sector, were most likely to show a preference for applicants presumed to be white. This was true even when applying for positions at those firms that didn’t involve customer interaction, suggesting that discriminatory practices were baked in to corporate culture or H.R. practices, the researchers said.

Still, there were exceptions — some of the companies exhibiting the least bias were retailers, like Lowe’s and Target.

The study may underestimate the rate of discrimination against Black applicants in the labor market as a whole because it tested large companies, which tend to discriminate less, said Lincoln Quillian, a sociologist at Northwestern who analyzes audit studies. It did not include names intended to represent Latino or Asian American applicants, but other research suggests that they are also contacted less than white applicants, though they face less discrimination than Black applicants.

The experiment ended in 2021, and some of the companies involved might have changed their practices since. Still, a review of all available audit studies found that discrimination against Black applicants had not changed in three decades. After the Black Lives Matter protests in 2020, such discrimination was found to have disappeared among certain employers, but the researchers behind that study said the effect was most likely short-lived.

Gender, age and L.G.B.T.Q. status

On average, companies did not treat male and female applicants differently. This aligns with other research showing that gender discrimination against women is rare in entry-level jobs, and starts later in careers.

However, when companies did favor men (especially in manufacturing) or women (mostly at apparel stores), the biases were much larger than for race. Builders FirstSource contacted presumed male applicants more than twice as often as female ones. Ascena, which owns brands like Ann Taylor, contacted women 66 percent more than men.

Neither company responded to requests for comment.

The consequences of being female differed by race. The differences were small, but being female was a slight benefit for white applicants, and a slight penalty for Black applicants.

The researchers also tested several other characteristics protected by law, with a smaller number of résumés. They found there was a small penalty for being over 40.

Overall, they found no penalty for using nonbinary pronouns. Being gay, as indicated by including membership in an L.G.B.T.Q. club on the résumé, resulted in a slight penalty for white applicants, but benefited Black applicants — although the effect was small, when this was on their résumés, the racial penalty disappeared.

Under the Civil Rights Act of 1964, discrimination is illegal even if it’s unintentional . Yet in the real world, it is difficult for job applicants to know why they did not hear back from a company.

“These practices are particularly challenging to address because applicants often do not know whether they are being discriminated against in the hiring process,” Brandalyn Bickner, a spokeswoman for the Equal Employment Opportunity Commission, said in a statement. (It has seen the data and spoken with the researchers, though it could not use an academic study as the basis for an investigation, she said.)

What companies can do to reduce discrimination

Several common measures — like employing a chief diversity officer, offering diversity training or having a diverse board — were not correlated with decreased discrimination in entry-level hiring, the researchers found.

But one thing strongly predicted less discrimination: a centralized H.R. operation.

The researchers recorded the voice mail messages that the fake applicants received. When a company’s calls came from fewer individual phone numbers, suggesting that they were originating from a central office, there tended to be less bias . When they came from individual hiring managers at local stores or warehouses, there was more. These messages often sounded frantic and informal, asking if an applicant could start the next day, for example.

“That’s when implicit biases kick in,” Professor Kline said. A more formalized hiring process helps overcome this, he said: “Just thinking about things, which steps to take, having to run something by someone for approval, can be quite important in mitigating bias.”

At Sysco, a wholesale restaurant food distributor, which showed no racial bias in the study, a centralized recruitment team reviews résumés and decides whom to call. “Consistency in how we review candidates, with a focus on the requirements of the position, is key,” said Ron Phillips, Sysco’s chief human resources officer. “It lessens the opportunity for personal viewpoints to rise in the process.”

Another important factor is diversity among the people hiring, said Paula Hubbard, the chief human resources officer at McLane Company. It procures, stores and delivers products for large chains like Walmart, and showed no racial bias in the study. Around 40 percent of the company’s recruiters are people of color, and 60 percent are women.

Diversifying the pool of people who apply also helps, H.R. officials said. McLane goes to events for women in trucking and puts up billboards in Spanish.

So does hiring based on skills, versus degrees . While McLane used to require a college degree for many roles, it changed that practice after determining that specific skills mattered more for warehousing or driving jobs. “We now do that for all our jobs: Is there truly a degree required?” Ms. Hubbard said. “Why? Does it make sense? Is experience enough?”

Hilton, another company that showed no racial bias in the study, also stopped requiring degrees for many jobs, in 2018.

Another factor associated with less bias in hiring, the new study found, was more regulatory scrutiny — like at federal contractors, or companies with more Labor Department citations.

Finally, more profitable companies were less biased, in line with a long-held economics theory by the Nobel Prize winner Gary Becker that discrimination is bad for business. Economists said that could be because the more profitable companies benefit from a more diverse set of employees. Or it could be an indication that they had more efficient business processes, in H.R. and elsewhere.

Claire Cain Miller writes about gender, families and the future of work for The Upshot. She joined The Times in 2008 and was part of a team that won a Pulitzer Prize in 2018 for public service for reporting on workplace sexual harassment issues. More about Claire Cain Miller

Josh Katz is a graphics editor for The Upshot, where he covers a range of topics involving politics, policy and culture. He is the author of “Speaking American: How Y’all, Youse, and You Guys Talk,” a visual exploration of American regional dialects. More about Josh Katz

From The Upshot: What the Data Says

Analysis that explains politics, policy and everyday life..

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