3x3 presentation format

Presentation Skills 3: The Rule of Three

This is one of the oldest of all the presentation techniques – known about since the time of Aristotle.

People tend to remember lists of three things. Structure your presentation around threes and it will become more memorable.

The Rule of Three – We remember three things.

The rule of three is one of the oldest in the book – Aristotle wrote about it in his book Rhetoric. Put simply it is that people tend to easily remember three things.

Remember as a kid when your mum sent you down to the shop to buy a number of things. But when you got to the shop all you could remember were three things. This is the rule of three

Odds are that people will only remember three things from your presentation

What will they be?

1. The audience are likely to remember only three things from your presentation – plan in advance what these will be.

Believe it or not, the chances are, people will only remember three things from your presentation. So before you start writing your presentation, plan what your three key messages will be. Once you have these messages, structure the main part of your presentation around these three key themes and look at how they could be better illustrated.

2. There are three parts to your presentation

The beginning, the middle and the end. Start to plan out what you will do in these three parts. The beginning is ideal for an attention grabber or for an ice breaker. The end is great to wrap things up or to end with a grand finale.

3. Use lists of three wherever you can in your presentation

Lists of three have been used from early times up to the present day. They are particularly used by politicians and advertisers who know the value of using the rule of three to sell their ideas.

Veni, Vidi, Vici (I came, I saw, I conquered) – Julius Caesar** “ Friends, Romans, Countrymen lend me your ears” – William Shakespeare “Our priorities are Education, Education, Education ” – Tony Blair A Mars a day helps you to work, rest and play – Advertising slogan Stop, look and listen – Public safety announcement

A classic example of the rule of three was Winston Churchill’s famous Blood, Sweat and Tears speech. He is widely attributed as saying I can promise you nothing but blood sweat and tears. What he actually said was “I can promise you Blood, Sweat, Toil and Tears”. Because of the rule of three we simply remember it as Blood sweat and tears.

There are lots of other examples of the rule of three on this link

4. In Presentations “Less is More”

If you have four points to get across – cut one out. They won’t remember it anyway. In presentations less really is more. No one ever complained of a presentation being too short.

Presentation Essentials

Three Presentation Essentials

• Use visual aids where you can
• Rehearse, rehearse, rehearse
• The audience will only remember three messages

So there you have the presentation essentials. I suggest that you print out this little box and stick it in your work book for future reference.

** Technically the quote is – Veni (I came), Vidi (I saw), Vici (I crushed them) which is falsely tied to Gaul and Britanny Conquest by Julius Caesar, but was pronounced before the Senate after the crushing of a small revolt in what is now Turkey…

Recommended Pages

I get the point but find it slightly humorous and ironic that you give four reasons as to why people remember things in three. Why not take your own advice and keep the list to three?

great.usefull.simple

Interesting, useful

highly informative with excellent examples

Why do people tend to remember three things?

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PowerPoint Lesson: The Rule of Thirds in Slide Design

November 11, 2014 / Blog PowerPoint Design, powerpoint design lessons, presentation design, rule of thirds

It seems like 3 really is a magic number—particularly when it comes to presentations. First, there’s the rule of threes. If you remember, we previously talked about how Steve Jobs and Tim Cook would masterfully structure their Apple keynotes into 3 main parts , making their discussions easier to understand. And now, there’s the rule of  thirds. This will help ensure that your slides are both captivating and well-balanced.

What is the rule of thirds?

The rule of thirds is a basic guideline used in visual composition, most commonly associated with the field of photography.  Basically, it suggests that your canvas should be divided into thirds or 9 equal parts. The focal points of your design should then be placed along the lines or intersections that make up these parts.

As you can see, the photo’s subject is perfectly aligned with the vertical line on the left side. The book and the hand that’s holding it in place are both on an intersection in the grid. (Quick fact—in technical terms, these intersections are referred to as “power points”!)

According to experts, using the rule of thirds will make your visual compositions a lot more interesting. David Peterson, a professional photographer, had this to say about why this technique works :

[If] your subject is in the middle of the image, it’s considered static. Your eye is drawn to it then has nowhere to go from there because the object is equal distance from all sides. Therefore when your subject is positioned closer to one of the edges, it forces your eye to follow it…to find it. This allows the viewer to linger on your image longer. It makes for a more captivating photo because it’s almost interactive. Like a conversation going on between the photo and you.

Of course, this isn’t only true for photography. The rule of thirds can also be a useful guide when designing presentation decks . As internationally acclaimed communication expert, Garr Reynolds puts it, “ you will find that you can apply this guideline even to PowerPoint or Keynote visuals to give them a more symmetrical and professional look “.

Here are a few samples to illustrate:

You can see how the logo is placed in the upper left third of the slide, near an intersection. The main visual—picture of a tablet showcasing how the product works—is placed in the lower right third of the canvas, also near a “power point”.

In this slide, the focal point of this slide is placed in the left third of the canvas. Meanwhile, the accompanying text is in the lower right third.

Here, the logo is near the upper left “power point”. This is balanced by how the brief text is aligned to the right, near the lower horizontal line. The way the background is composed also follows the rule of thirds. Notice how the corner where the road turns is near the lower left intersection.

How to use the rule of thirds in PowerPoint design

With all that said, here’s a quick tip that can help you apply the rule of thirds when working in PowerPoint. Some designers might be able to imagine where each guide line should go. For beginners, you can enable drawing guides to divide your slides easily.

Right click on any area in the slide pane and choose Grids and Guides from the menu. When the dialogue box pops up, check the option for “Display drawing guides on screen”.

You’ll get two guidelines that intersect at the center of your slide. That means you’ll have to move them around to create 9 equal parts. Luckily, Gavin McMahon of makeapowerfulpoint.com already did the math. To create the guides, drag the horizontal line to 1.25 and the vertical line to 1.67 . Repeat the step by holding down CTRL and dragging the lines to the opposite direction, placing them on the same coordinates. (For widescreen presentations , the horizontal guides should be placed on 0.92 for the 16:9 setting and 1.00 for 16:10 .)

With these guide lines, you can easily see if your the layout and design of your slides are well-balanced and symmetrical. Try to play around with an old presentation and see how you can improve your designs with the rule of thirds.

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How to Improve Your PowerPoint Slides with the Rule of Thirds

You can design attractive visuals by following simple guidelines .  One of these simple guidelines is the Rule of Thirds — a composition technique borrowed from photography and other visual arts that works wonderfully in PowerPoint.

In this article, you will learn:

What is the Rule of Thirds?

• How do photographers use the Rule of Thirds?
• How can you apply the Rule of Thirds to Your PowerPoint slides?
• Slide Titles
• Slide Fonts
• Slide Charts
• Rule of Thirds (Layout)
• Contrast, Repetition, Alignment, Proximity
• Slide:ology
• Presentation Zen
• Clear and to the Point

The Rule of Thirds is a guideline for composition that suggests placing key graphic elements along lines which divide your image into thirds, or at the intersections of those lines.

What does that mean? I’m glad you asked.

Imagine your PowerPoint slide is divided both vertically and horizontally into thirds , like this:

PowerPoint Tip : You can use the guides feature to draw these four lines into your PowerPoint template. They will then appear on every slide to help you compose your slide.

• The vertical lines divide your image into thirds.
• The horizontal lines divide your image into thirds.
• Together, they divide your image into 9 equal areas.
• These lines intersect at four points — known as Power Points. ( Seriously ! They really are!)

How do Photographers Use the Rule of Thirds?

Rule #1 – place key elements of your composition at power points.

In this example, the key element is pretty obvious — the tree.

Rather than centering this element in the photograph, the artist has chosen to center it on over the top-left Power Point.

Even in an image with more elements (i.e. not just a “grass” background), the viewer’s eye is drawn to these Power Points. By placing key elements at one or more of these Power Points, you achieve maximum impact.

Rule #2 – Place Key Elements of Your Composition Along Horizontal Lines

Novice photographers are tempted to place the horizon in the middle of the frame. This is generally not the best approach.

In this example, the photograph has placed the horizon (and also the line formed by the tops of the horses) along the lower horizontal line.

Additionally, the upper horizontal line conveniently divides the upper dark blue sky from the lower cloud-covered sky.

The overall effect is balance between the three horizontal bands of color from top to bottom: dark blue, white, and brown.

Rule #3 – Place Key Elements of Your Composition Along Vertical Lines

This example shows the book cover of Nancy Duarte’s excellent slide:ology (previously reviewed by Six Minutes ).

This isn’t a photograph, but the designer has (consciously or unconsciously) applied the rule of thirds.

Here, the white silhouette of the presenter is bisected by the left vertical dividing line.

Appropriately, Duarte writes this in slide:ology about the Rule of Thirds:

Composing your photos based on a simple grid of thirds is a trick used by movie producers, graphic designers, and professional photographers. Using the rule of thirds leads to aesthetically pleasing and professional-looking imagery.

Rule #4 – Place Key Elements of Your Composition at Power Points and simultaneously on Dividing Lines

In this example, the upper horizontal line lies across the horizon, separating the sky in the upper third from the water in the lower two thirds.

Simultaneously , the woman in this photograph is placed on the upper-right Power Point.

Furthermore, consider the line that is formed from the top of the woman’s head, down the middle of her back, and right through to the reflection on the water. Where is it? Centered on the right vertical dividing line.

So, this photograph blends elements on two of the four lines and one of the Power Points.

Does the Rule of Thirds Really Result in More Pleasing Compositions?

Are you skeptical?

I was. So, I decided to perform a simple test with the audiences of a PowerPoint seminar that I have given several times.

My test photograph is a landscape photo shown in the upper left of the four images below.  By zooming this image slightly, and then moving it up and down on a slide, I created the three slides shown below ( without the rule of thirds dividing lines that you see here, of course).

• Slide A shows the tree line down the middle of the photograph.
• Slide B has the tree line lying along the upper horizontal dividing line.
• Slide C has the tree line lying along the lower horizontal dividing line.

Each time I give this seminar, I ask the audience a simple question: “Which of the three slides is most pleasing to you?”

The result?

Less than 5% of audience members choose Slide A. Some say “ It’s boring. ” Others remark that “ I couldn’t decide what was important in the photo. ”

Slides B and C were chosen roughly half of the time. Audience members found one or the other (or both) to be “pleasing” and “interesting.” Is it a coincidence that both of these slides use the Rule of Three, while slide A did not?

Which of the three do you like best?

How Can You Apply the Rule of Thirds to Your PowerPoint Slides?

• Look for photographs which obey the Rule of Thirds If you are using photographs which bleed right to the edges of your slides (a good way to achieve maximum impact), try to choose photographs which use the Rule of Thirds.
• Scale, crop, or position photographs to follow the Rule of Thirds When scanning photographs, use your mental viewfinder to find a small area within a larger photograph that you can use. For example, suppose the tree/grass example above were originally a much larger photograph with a tree in the middle. By cropping asymmetrically, you can create a more pleasing image using simple photo editing tools. This is easily done in Photoshop or any photo editing software.
• Large areas of uniform color on top of which you can place text with good contrast, OR
• A solid color background (white works best!) so that you can move the photograph around seamlessly on top of the slide background.

The example below is the title slide from one of my presentations.  I used a stock photo which provides a visual metaphor for my topic (i.e. the blue piece stands out among all the yellow pieces). Since this photograph has a white background, I was able to place it off-center so that the blue piece landed on the upper-left Power Point. I then placed my slide text (in a matching color) centered on the lower horizontal line, anchored on the right vertical line.

Below are two more examples taken from my presentation design course.

On the left, I cropped a much larger photograph so that the stream of water falls along the right vertical line. Further, it hits the overflowing glass at exactly the lower horizontal line. Since the image background is out of focus, it provides good contrast for black text which I centered on the upper horizonal line.

On the right, I took a photograph of a trash bin and a white background and placed it on top of the lower-right Power Point. The white background of the photograph blends perfectly with the clean, white slide background. The text is positioned carefully with the most dramatic word — disaster — bolded and placed on the upper-left Power Point.

Will Using the Rule of Thirds Take More Time?

When you first become conscious of it during slide design, it may take you longer to choose and lay out your slides. However, it will save time and improve your visuals in the long run.

In Presentation Zen (previously reviewed on Six Minutes ), Garr Reynolds writes about the Rule of Thirds:

You need to limit your choices so that you do not waste time adjusting every single design element to a new position. I recommend that you create some sort of clean, simple grid to build your visuals on. […] Grids can save you time and ensure that your design elements fit more harmoniously on the display.

Further Reading: Rule of Thirds

• Wikipedia: Rule of Thirds
• Digital Photography School: Rule of Thirds
• Presentation Zen: Rule of Thirds

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43 comments.

Wow! This is a truly great post. Great reading. Very usable information. Excellent examples.

I look forward to exploring this site in greater detail.

Great post, Andrew. Makes the concept of slide design a little easier to grasp.

These are some really great tips – I knew about the rule of thirds before, but these are some great ways to implement it into my visuals for my presentations. Another excellent way to enhance presentations that I’ve stumbled across recently is using technology, things like polls or trivia questions to the audience.

great stuff,truly great.a muust read(and action!) for all speakers

Interesting article. In order to use this type of compositional style, you need to make sure that you simply limit the amount of stuff you put on the slides. The key is to start creating your presentation by focusing the message on a few key points. Then decide what you need to do to illustrate it.

Great post! I was familiar with this tip before, but this really helps drive home the point.

Great work! MR

Very cool. You made this uber easy. Thank you!

thanks for the nice post!

Funny coincidence, I had a very similar post on my blog just last week http://www.rethinkpresentations.com/the-rule-of-thirds-and-your-slides/

Regards, Oliver

Great post! I’m working on a preso right now and I had forgotten all about the rule of thirds. Yeah, I’m going to have to go back and do a lot of work to make everything line up now, but the final product will be worth it!

Thanks for taking the time and providing so many examples!

Hi, It’s a great post. I did not know the rule of the thirds before. I will implement in my next presentation. Thanks. Ven

great article! i want to use the tips.

however, i have difficulties setting the guides properly in Power Point.

i can move the guides only to pre-set position which make it impossible to set up the guides according to the rule of thirds.

can anybody help?

Great post, which I’ve put into use already.

Powerpoint has a default grid running horizontally and vertically through the mid point of slides.

To create the grid of thirds, press the Ctrl key while selecting a gridline and it will create a copy.

I am driven to your article buy the great ideas that you have proposed – thankyou very much.

Please explain my confusion within Rule #2 against Rule#3 Rule #2 – Place Key Elements of Your Composition Along Horizontal Lines… Rule #3 – Place Key Elements of Your Composition Along Vertical Lines – which one is the one?

These indepth theoretical blog posts are thought provoking and enormously useful. Although I don’t have any Powerpoint projects cooking at the moment, I’ll be able to re-evaluate my slides against this advice next time. Many thanks. Rgds Vince

That sure forces one’s eye to a new critical level. Excellent article! I will do my best to apply this to my finished works to see if some can be improved.

Great post Andrew, I recently put together a short video explaining how this can be achieved in powerpoint by manipulating the drawing guidelines.

Here is it: http://clearlypresentable.wordpress.com/2009/11/23/the-rule-of-thirds-part-2-how-to-do-it/

Thanks for that, Ed!

Very nice presentation .. And then we see Andy’s picture sans the rule of 3. Is this a topic for another post?

Thanks for this article, Andrew. It’s very helpful. I’m a former singer/actress, recently turned public speaker and presentation skills trainer. Although my main focus is on inner confidence and outer stage presence, I do use PowerPoint to illustrate things like what’s going on in the brain when you’re nervous. It’s funny, I use the “rule of thirds” in my own paintings, but it never occured to me to use it in PowerPoint slides. Thanks for helping me make my slides better.

Excellent article. Very clear and to the point. Your graphics and examples are fabulous.

Awesome! I knew about the rule of thirds for photography, but never applied it to powerpoint slides. Thanks!

This is a very helpful article; it will revolutionize the way I set up Powerpoint slides for Slideshare presentations from now on. Thank you so much for sharing! This article WILL be retweeted! You have sure got MY trust! Have any eBooks for sale? I may just buy them! Thanks again! BRILLIANT blog!! Great work!!

Thanks for such a great post and great site full of invaluable knowledge.

This is an excellent post, I have never thought of positioning slides in this way… will make use of this in the future -thanks!

Outstanding, Andrew!

I’ve always heard of this rule, but never quite understood it and the impact it can have on a slideshow. You explained it exceptionally well and gave great visual examples.

Thanks for the Post!

This was an awesome article. I learned a lot. Thanks.

Great, exceptionally useful article, Andrew. Since we have such a great tool in PowerPoint, let’s all look at how we can increase our use of visuals through these guidelines to convey messages more powerfully, and stop cluttering up slides with too many W-O-R-D-S.

lidesI have been preparing slides, never thought of the four Power Points.

I agree they give a better presentation of the slides. I work again on the slides and request comments from the audience.

Great info, Andrew. I knew a little about image composition for photography, but not to this level of detail. Interesting how the rules apply to PPT slides, as well.

So Informative! and you’re a great educator!

Fantastic – Thankyou, Thankyou, Thankyou

Great article. I learnt something in furtherance to my photography knowledge. Keep it up

This is really a great information. Thanks for sharing. Now I understand the secret behind great slide composition and how to apply it.

Thanks for the insightful advice.

Hey Andrew: Amazing and interesting post. I never knew about this concept but your discussion and examples really explains how it can work to your advantage. Thanks for all the practical and insightful tips. I am going to also pass this on to my wife who does a lot of work in this area. Best to you.

Andrew, in these days when people typically make more personal contact over the phone and Facebook than in person, and no longer know how to conduct themselves in face-to-face interactions, training in presentation will become a valued asset. I shared your Rule of Thirds as it applies to images shared on FB.

Another awesome, helpful article! I love it! Thank you!!

I liked the rule of thirds article, would like to get updates on your site.

Valuable writing – my colleague a few days ago located https://goo.gl/0XO0kM to arrange pdf – It’s phenominal straightforward to use and it’s great , I saw on the website they offer a 30 day trial now

I come from the realm of video production, where the rule-of-thirds is the first thing one learns in video frame composition. After using the Rule a few times, you begin to build compositions without thinking about the process. You develop an eye for it. The biggest frustration is seeing a PowerPoint designed by someone else who has no idea about the rule.

Great illustration using examples, thanks for the inspiration!

Hi Andrew! This is a great guidance! May I ask you what is the most effective kind of PPT designed for ESL children? Should it also be free from too many visual objects such as pictures and animations to avoide distractions?

Hello, thank you very much for the interesting article. The Rule of thirds makes the presentations lean and clear.I would like to show you a post which focuses also on rule of thirds: https://mauriziolacava.com/creating-an-effective-presentation-in-powerpoint/ Let me know what you think Thank you very much for sharing.

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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

• Whether you need to deliver any demonstrations
• How  knowledgeable the audience  already is on the given subject
• How much interaction you want from the audience
• Any time constraints there are for your talk
• What setting you are in
• Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

• What is your presentation’s aim?
• Who are the audience?
• What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

• Introduce your general topic
• Explain your topic area
• State the issues/challenges in this area you will be exploring
• State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
• Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
• Show a preview of the organisation of your presentation

In this section also explain:

• The length of the talk.
• Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
• If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

• Main points should be addressed one by one with supporting evidence and examples.
• Before moving on to the next point you should provide a mini-summary.
• Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
• Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

• Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
• Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
• Summarise the main points, including their implications and conclusions
• Indicate what is next/a call to action/a thought-provoking takeaway
• Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

• Explain why the product is valuable.
• Describe why the product is necessary.
• Explain what problems it can solve for the audience.
• Demonstrate the product  to support what you’ve been saying.
• Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

• Briefly frame the issue.
• Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
• Provide the solution and explain why this would also help the audience.
• Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

• Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

• Go into the issue in detail showing why it’s such a problem – use logos and pathos.
• Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
• After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

• Now that you’re aware of the overview, let’s begin with…
• First, let’s begin with…
• I will first cover…
• My first point covers…
• To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

• In the same way…
• Likewise…
• Equally…
• This is similar to…
• Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

• What part of the presentation you covered – “In the first part of this speech we’ve covered…”
• What the key points were – “Precisely how…”
• How this links in with the overall presentation – “So that’s the context…”
• What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

• An intro slide outlining your ideas
• A  summary slide  with core points to remember
• High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

• Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
• A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
• Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
• Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

• 7 design tips for effective, beautiful PowerPoint presentations
• 11 design tips for beautiful presentations
• 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
• The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

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Matrix Templates

Free google slides theme, powerpoint template, and canva presentation template.

Cross-reference your data in an understandable way for your audience by using these infographics. Called matrix diagramas, you can specify the relationship between groups of elements, usually laid out in two axes. There are tables, different sectors, charts and many different styles, such as flat or filled. This is a good choice, especially for complex data!

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3×3 Matrix Diagram for PowerPoint and Google Slides

3x3 Matrix , 9 options , Intersections , Matrix

File types:

Google Slides , PPTX

Free 3×3 matrix diagram for PowerPoint and Google Slides. A beautiful matrix template with 3 rows and 3 columns, and semi-circular labels. Editable graphics with numbers/letters, icons, and text placeholders.

3×3 Matrix Diagram

Time to play noughts and crosses! Well, not yet really. You have to do a presentation first, so why don’t you use this free 3×3 Matrix Diagram to help you win your audience’s heart?

This creative and complete chart includes a grid made up of 9 squares that represent your 9 options to include an icon and thus illustrate your 3 by 3 Matrix. It is formed by lines and columns, with distinct colors and an oval shape, that cross each other. Besides, you can insert numbers and letters at the beginning and end of each line and column. Finally, you will find 3 text placeholders on the left side of the page.

Matrices show the relationship between items. They have plenty of uses, such as business or decision-making matrices (for e.g, the risk assessment matrix). You can also use them to visualize information and show the hierarchy and relationships of the 9 elements. Download this free 3*3 Matrix Diagram now!

Shapes are 100% editable : colors and sizes can be easily changed.

Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).

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This ‘3×3 Matrix Diagram for PowerPoint and Google Slides’ features:

• 2 unique slides
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• Uses a selection of editable PowerPoint icons
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• PPTX file and for Google Slides

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• Helvetica (System Font)
• Calibri (System Font)

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Requires attribution, personal and educational use, commercial use, (re)sell, (re)distribute, read the full  terms of use.

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Top 10 Risk and Opportunity Matrix Templates with Examples and Samples

Divyendu Rai

Amidst the vast sea of ​​uncertainties that pervade the realms of business and life, there arises a clear and vital need for a guiding instrument. Imagine not just possessing a compass that alerts you to impending dangers but one that also reveals hidden treasures on your journey.

A Risk and Opportunity Matrix serves as this guiding tool for both businesses and individuals. In this blog, we'll explore top-notch templates with practical examples, aiding transparent decision-making. Topics include enhancing opportunities, vigilant oversight, potential consequences, risk tolerance, strategic planning, and addressing dissonance in strategic frameworks.

To enhance your understanding and offer valuable resources, we invite you to explore a natural link that seamlessly complements our narrative: Unlock Competitive Matrix Templates .

In a world teeming with fluctuations, it is precisely these tools of insight and strategic discernment that serve as the cornerstone of success, propelling us towards a future ripe with unexplored possibilities. These templates are content-ready and 100% editable.

Let's dive in!

Template 1: Engagement Risk And Job Opportunity Matrix

In the realm of workforce dynamics, understanding employee engagement is paramount. Our meticulously designed matrix, comprising three distinct tiers – "Flaying High," indicating high engagement; "Automatic Pilot," suggesting moderate engagement, and "Departure Gate," possibly signifying low engagement – ​​offers a compelling visual aid to gauge the pulse of your organization.

But it's not just about pretty visuals; it's about insights. Our matrix is ​​your compass to navigate the intricate terrain of employee engagement. It unveils hidden job opportunities and potential risks lurking beneath the surface.

Don't miss the chance to elevate your organization's performance, retention, and growth. Invest in our slides today and embark on a journey to optimize your workforce dynamics like never before. Your path to enhanced employee engagement and organizational success starts here.

Download Now!

Template 2: Strengths Weakness Opportunities And Threat Prioritization Grid

Unlock the power of strategic analysis with our meticulously crafted SWOT analysis template. This slide is your gateway to evaluating your organization's current status and forging new, winning strategies. Here's what makes it exceptional:

• Comprehensive Insight: Dive deep into your organization's Strengths, Weaknesses, Opportunities, and Threats, gaining a holistic understanding of your position in the market.
• Structured Approach: Our template presents your SWOT analysis in a clear and organized manner. Each activity is assigned a plus point, facilitating easy evaluation of your overall standing.
• Focused Topics: This resource focuses on critical aspects such as Marketing Channel, Market Awareness, and Service Provider. It ensures that you're addressing the most pivotal factors that can shape your success.

Don't miss the opportunity to supercharge your strategic planning. With our PPT Template, you'll be equipped to make informed decisions and chart a course for unparalleled success. Get started today and harness the power of strategic clarity.

Template 3: Project scope risk assessment matrix steps involved in successful project management

Enhance your project management prowess with this template! This slide is a game-changer, offering a comprehensive view of the risk assessment matrix related to your project scope. It delves into crucial factors like consequences and profitability, providing you with a detailed roadmap for successful project management.

Imagine the impact of having this tool at your fingertips. You can facilitate in-depth discussions, navigate the intricate terrain of project scope risk assessment, and make informed decisions with confidence.

Don't let uncertainties hold your project back. Empower yourself with our PPT Slide and steer your project towards success. It's not just a template; it's your key to effective project management.

Template 4: Risk Management Plan With Response Strategy

This template is your roadmap to identifying threats and seizing opportunities, ensuring project resilience. This well-structured slide includes in-depth insights on risk management, response strategies, and project status. Dive into quantitative analysis, dissecting risk types, probabilities, impacts, and response strategies. Stay in control with robust monitoring and control mechanisms. Don't leave your project's fate to chance – empower yourself with a strategic approach to risk management. Get the edge you need; download our template now and safeguard your project's future.

Template 5: Risk and opportunity matrix showing increasing opportunity and decreasing risk

Introducing a game-changer in risk management! Elevate your strategies with our dynamic template, featuring four essential stages: Risk and Opportunities, Risk Management, and Threats and Opportunities. Streamline your decision-making process, identify potential pitfalls, and seize opportunities like never before. Crafted for clarity and impact, this template is your key to effective risk assessment and management. Stay ahead of the crowd and make informed choices with confidence. Don't miss out – supercharge your presentations and reports today!

Template 6: Risks and opportunities matrix consequence and potential impacts

Unlock the power of clarity with our meticulously crafted template. With a seamless six-stage process, it's your key to addressing Challenges and Solutions, tackling Issues and Solutions, and navigating Risk and Opportunities effortlessly. Elevate your presentations, reports, and strategies with visually captivating slides that make your message crystal clear. Whether you're a business leader, strategist, or presenter, this template streamlines your communication and enhances your impact. Don't miss out on this opportunity to captivate your audience and drive results. Get the template now and transform your content into a compelling narrative of success!

Template 7: Risk and opportunities matrix showing risk tolerance table with opportunity

Unlock the power of strategic risk management with our template. Designed for success, this dynamic set of slides empowers you to navigate the intricate landscape of risk and opportunities seamlessly. It's your roadmap to identifying and addressing threats while harnessing opportunities for growth. Whether you're an experienced risk management professional or new to the field, our template streamlines the process, making it a breeze to communicate and strategize. Take control of your future—leverage this invaluable resource today and ensure your organization stays ahead in this ever-evolving business landscape. Don't miss out on the chance to turn risks into opportunities for success!

Template 8: Risk and opportunities matrix showing root cause and probability of risks

Introducing this impactful template—a six-stage powerhouse for Risk and Opportunities Management. These meticulously designed slides enable you to navigate the complex terrain of risk analysis and harness opportunities with precision. Crafted to perfection, this resource empowers you to identify, assess, and mitigate threats while capitalizing on potential gains. Elevate your risk management strategy and turn challenges into stepping stones for success. Don't miss out on this invaluable asset for informed decision-making. Seize the advantage, and steer your business towards a future brimming with possibilities. Invest in excellence today.

Template 9: Threats and opportunity matrix with short term and long term

Introducing our dynamic PowerPoint template! Dive into a world of strategic insights with topics covering Threats and Opportunities. What makes this offering truly exceptional? It's fully customizable, ensuring your unique vision takes center stage. With instant download availability, you'll save precious time while crafting impactful presentations. Unlock your potential and elevate your communication game today!

Template 10: Project portfolio graph report with risk and opportunity score

Unlock the potential of your presentations with our dynamic set of slides. Highlighting the four critical stages of the process—Opportunity, Technology, Types Of Project, and Net Present Value—this innovative PowerPoint template is a game-changer. It's not just visually appealing; it's also incredibly easy to customize. Empower your content with a touch of professionalism and creativity. Don't miss out—download now and effortlessly convey your ideas with impact and style. Elevate your presentations to a whole new level.

For more insights and tips on leveraging Opportunity Cost templates, explore our comprehensive guide at this link . Take your presentations from ordinary to extraordinary with SlideTeam!

Wrapping it Up!

Our selection of the top 10 risk and opportunity matrix templates, complete with examples and samples, is your compass in navigating the complex landscape of business decisions. These templates empower you to assess increasing opportunities, implement rigorous monitoring and control measures, and evaluate potential impacts with precision.

With the inclusion of indispensable tools like the Risk Tolerance Table and Tactical Opportunity Templates, you gain a strategic advantage in making informed choices. These templates harmonize the elements of risk and opportunity, helping you find equilibrium amidst the dissonance of business challenges.

To delve deeper into the world of risk and opportunity management, explore our comprehensive resource at this link .

FAQs on Risk and Opportunity Matrix

What is the risk opportunities matrix.

The Risk Opportunities Matrix is a strategic tool used in business to assess and balance potential risks and opportunities. It aids decision-making by visualizing the relationship between risks and opportunities, helping organizations make informed choices to achieve their objectives while managing potential setbacks.

What is an example of risk and opportunity?

An example of a risk and opportunity is investing in a volatile stock market. The risk involves potential financial losses, while the opportunity lies in the potential for significant gains. Balancing these factors is essential for informed decision-making in investments.

What are the 7 steps of risk management?

The 7 steps of risk management include:

• Risk Identification: Identify potential risks that could affect your project or organization.
• Risk Analysis: Each detected risk should be evaluated for its effect and likelihood.
• Risk Evaluation: Prioritize risks based on their significance and potential consequences.
• Risk Treatment: Develop strategies to mitigate, transfer, avoid, or accept risks.
• Risk Monitoring: Keep an eye on and evaluate the performance of risk management techniques.
• Risk Communication: Share risk information with stakeholders and team members to ensure awareness and alignment.
• Documentation: Maintain thorough records of all risk-related activities and decisions for future reference and analysis.

Related posts:

• Top 7 SWOT Matrix Templates with Examples And Samples
• [Updated 2023] Top 10 Market Opportunity Analysis Templates For Developing a Robust Business Strategy
• Top 10 Project RACI Templates with Samples and Examples
• How to Design the Perfect Service Launch Presentation [Custom Launch Deck Included]

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To criticize used to mean “to give counsel.”  Now it too often means to tear down.  In the age of the One Minute Manager, it is appropriate to pause and think about what true “criticism” means – feedback.

It is high time that we balance the positive with what so often is pure negative in the area of our personal communications.  There is absolutely no question that praise is the most powerful kind of feedback to motivate change.  I was amazed at the profound meaning a few nice words (that I saw as no big thing) had for someone recently.  I must continually remind myself.  So must we all.

The problem is that, as speakers, we don’t take the time to get objective feedback.  Although I now make my living from professional speaking fees, it was a scant ten years ago that I should have paid people to listen.  I didn’t begin changing until I heard myself bumble though a speech on an audio playback and counted 35 “nonwords” in the first three minutes.  I then began doing something to gain both kinds of feedback.  There are three basic types of feedback you can get.  In all of them, remember the 3 x 3 rule – ask for or look for three positive aspects of your presentation as well as three areas where you could improve.

• People feedback – in every presentation, ask five people for three pros and cons
• Tape record every presentation you give.  When you hear it played back, write down the three most positive aspects and three areas for improvement.
• Videotape yourself at every opportunity.  This is by far the most powerful and effective feedback tool.  Again, apply the 3 x 3 rule.

If you multiply the 3x3 rule, you get more than 9.  The actual result is geometric progression and improvement.

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Home Powerpoint Infographics 3X3 Matrix Chart Presentation Template

3X3 Matrix Chart Presentation Template

The 3X3 matrix in the google slides theme ideally has nine boxes to create a process, business, project, or goal. Each box in the 3X3 matrix chart has several options to display your themes with the X and Y axes. The cells of the matrix diagram have been colored with various color codes such as greenish blue, red, blue, violet, yellow, green, pink, light green, and orange. In addition, each cell has infographic icons that match your presentation topic. However, the presenters can drag and drop infographic designs on the corner by selecting matching themes. Download the 3X3 matrix google slides theme now!

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Our templates work smoothly with Microsoft PowerPoint and Google Slides. Moreover, they’re compatible with Apple Keynote, LibreOffice Impress, Zoho Show, and more, ensuring flexibility across various presentation software platforms.

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Free 3×3 Matrix Template for PowerPoint

A free risk matrix template for powerpoint presentations.

Free 3×3 Matrix template for PowerPoint presentations with colorful components. You can download this quadrant PowerPoint template to make a presentation showing a 3×3 Matrix design. The master slide shows a nonagon consisting of light blue, red, and orange to categorize information in different groups. You can use this matrix template for a variety of presentation purposes, for example to make a presentation to present the different channels of communication in an organization or to show the various levels of responsibility for its employees. In risk assessment presentations, this free risk matrix template for PowerPoint can help to present a risk assessment analysis.

Download 3×3 Matrix slides for PowerPoint and Google Slides. You can combine the graphics with data-driven pie charts and infographics to demonstrate how to get things done using the information gained through matrices. Define the business framework through the matrix structure with the help of free Risk Matrix PPT slides and 2×2 Matrix background .

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Using the 3×3 Writing Process to Become a Productive Writer

by Cole Salao

Have you ever been in a situation where you have an idea but you just don’t know how to start writing it? Or maybe you spend forever writing a piece, but the finished product isn’t exactly what you were hoping for. If you’ve experienced this, trust me, you’re not alone!

Writing isn’t an exact science, and a lot of writers begin their craft essentially stumbling around until they get a grasp of their personal style. If you’re still at this stage, a generalized writing process may help you write higher-quality pieces. Let’s discuss one such process that’s proven to make writers more productive.

The 3×3 Writing Process

The 3×3 writing process is a simple method where writing is divided into three distinct stages: prewriting , writing , and revising . Its purpose is to develop your writing skills while training you to be organized with your details and presentation.

Let’s take a look at how you can apply each stage.

1. Prewriting

Prewriting is the first stage of the 3×3 writing process. This is your brainstorming stage: you think about a topic, its content, your audience, and their likely reaction. I’ve repeatedly made the mistake of skipping all the brainwork by jumping headfirst into writing a piece. The result turned out disorganized and lacking in details.

The point of this stage is to define your writing goals, plan how you’ll write the piece, and create an outline. It is further divided into three tasks: analyze ,  anticipate ,  and adapt .

Think about why you’re writing a particular piece. The  Purdue Online Writing Lab suggests asking yourself two questions every time you start writing:

• What’s your purpose for writing this piece?
• How are you planning to achieve this purpose?

Knowing your purpose is an excellent way of setting your perspective and deciding what direction to take with your writing. This way, your research is narrowed down to what will matter most to achieve your purpose.

Then think about how it will affect your readers. How will they react, and what takeaways will they be learning? Your audience must feel that they’re getting something from your writing, otherwise, they’ll think that they’ve wasted time.

The last thing you’ll need to analyze is the best format for your idea. Different formats have different strengths and weaknesses. For example, listicles are easy to make and read, but they aren’t suitable for in-depth topics. Here are a few questions to help you decide the best way to communicate your message:

• Does your idea require lots of information?
• Will you need other media forms such as images, video, and audio?
• Which format is likely to be best received by your target audience? (Based on what you know about them)

Being knowledgeable about your target audience gives you a better idea of how to shape your writing. For example, I anticipate that this article will most likely be read by fellow writers, specifically new ones. So I wrote this with a general image of who writers are.

In my experience, new writers mostly throw words onto paper. They don’t have a writing system in place yet (which is basically the point of this article), and don’t know how to proceed with their writing. Anticipating that, I’ve tried to make this article as actionable as possible so it’s easier to follow and apply the advice.

Research is the only way you can create an accurate picture of who your readers are. Find out their collective habits, interests, and thought processes. Do this by reading articles about your target readers and immersing yourself into their culture. For example, if you’re targetting Millennials or Gen Z, the quickest way to learn about them is to use social media. According to the Pew Research Center , 84% of social media users are aged 18-29, well within the age bracket of both generations.

Judge your audience’s knowledge level and write slightly above that level to ensure they’ll benefit from your piece. During your research, identify what’s common knowledge, and seek to provide less-known information.

The last thing you’ll need to do at the prewriting stage is style your writing appropriately for your audience. Think about the language and tone your readers appreciate. Millennials , for example, tend to like clever and straight-to-the-point writing.

Think about how your audience talks and thinks: do they often use use slang, figures of speech, or technical jargon? Keep these things in mind when you’re actually writing your piece.

This is the time to decide on what writing style you’ll use to convey your meaning. Do you make it academic, professional, or conversational? The more familiar the language and tone are, the more comfortable your audience will feel about your writing.

Writing is the second stage of the 3×3 writing process. This is where you actually begin putting your ideas into words. You’ve already made an outline during your prewriting stage; now it’s time to flesh those ideas out.

Remember, what you’re writing here is only a draft. Perfect grammar and spelling aren’t necessary ; just focus on writing out sentences that convey your meaning.

The writing stage is also divided into three tasks: research ,  organize  and  compose .

Collect the necessary information you’ll need to write your piece, and make sure the information you use is correct. You can do so by checking that multiple, trustworthy sources agree on it.

The best way to start your research is to check out popular articles that discuss your topic or something similar. In this task, search engines (especially Google) are your friend. Pay attention to the top articles.

Try to determine why they’re successful and seek to emulate their best practices. When researching existing content, always ask yourself these two questions:

• What can I add to make this better?
• What’s this article’s weakness?

By answering these two questions, you’ll be able to create a better piece compared to what’s already out there. You’re also ensuring that your details are complete.

Don’t stop at written articles, though. Try checking out other mediums that talk about your idea. Watch YouTube videos, or listen to audiobooks or podcasts. They might contain information that none of the written articles mention.

List down all of the information you’ll be using. Make sure to save the links from where you got them, too, as this will save you time later on if you ever need to confirm details or link to them from your work.

Once you have the information you need, it’s time to organize it for easier use. This is where your outline from prewriting comes most into play.

By looking at your outline, its easier to pick out what information you’ll want to use for specific parts of your piece. Think about your major and minor points and see which parts of your research best support them, then list them down in your outline.

This way, as you write your piece, you don’t need to keep on sorting through your research for any information you might use.

It’s finally time to actually write! Throughout this process, keep your outline handy and remember your purpose for writing this piece.

Let the words flow and keep writing, preferably until you finish the piece. This is your zero draft—a first attempt to assemble your thoughts and research into a coherent whole.

Lots of writers edit as they write. While this does work for some, it is generally better to do revisions after you actually finish the draft. This keeps you focused on the writing itself, rather than correcting mistakes. So don’t stress over proper spelling, grammar, or form for now. You’ll likely go through multiple drafts anyway.

3. Revising

Revising is the final stage of the 3×3 writing process. At this stage you already have a version of your work, but you’ll still need to polish it up. This is where your zero draft becomes your final draft—what you present to your readers. It is further divided into three tasks: revise ,  proofread ,  and  evaluate .

In order for your readers to understand your work and appreciate its value, it needs to be readable. Your piece must be coherent and comprehensive. Some of the most common writing issues are:

• run-on sentences
• overuse of figures of speech or clichés
• sentence fragments
• dangling modifiers
• redundancies
• filler words and fluff
• excessively long sentences or paragraphs

Pay attention to these kinds of errors as you read through your work. Don’t immediately correct errors as you see them; instead, take note of them and finish reading through your piece before making any changes.

In general, aim to make things concise. The fewer words you use, the better your readers understand you. Don’t be afraid to break up paragraphs and delete words or sentences if you need to.

Also, if your piece is meant to be read by others, then it needs to be reader-centered. Think back on your purpose and the insights you gained about your audience. Will this draft satisfy your readers’ needs and expectations? As you revise, ask yourself these questions:

• What information must be explained or defined for the readers?
• Are your details sufficient enough to support your major points, or do you need to add more?
• Is your organization effective, or do you need to make some changes?

When working through multiple revisions, it’s also best to allow some time in between (preferably 1 to 2 days). This keeps your mind fresh and allows for new perspectives. Rapidly going through the same work can be tiring, and makes you feel as if you’re not progressing.

Bad spelling and even worse grammar can put your readers off. It becomes difficult for them to enjoy your work, much less understand your meaning. This is why you shouldn’t skip proofreading your work . Good writers must also be good editors.

Now, writers aren’t language experts. Fortunately, technology has created AI-based grammar and spelling software (such as Grammarly and ProWritingAid ) that helps you proofread your writing. While they’re not foolproof, they do make it easier to spot errors. Just try not to fully depend on them.

If you can, get some of your friends, mentors, or fellow writers to look at your work. A fresh pair of eyes might be able to discover errors because they’re impartial and have different perspectives.

Once you’re done with all of your edits, it’s time to revisit each stage and their tasks. Did you follow through with each of them? Ask yourself these questions:

• Does the piece you have now fulfill your purpose?
• Did you use language and tone appropriate for your intended audience?
• Did the format you chose suit your ideas, or were they difficult to translate into your chosen format?
• Is the information you used relevant and correct? Is it enough to support your ideas?
• Will your readers benefit from your writing? What reactions are you expecting from them?

Why the 3×3 Writing Process Works

A huge part of what makes writing so hard is writer’s block : either you don’t know what to write, or you don’t know how to translate your idea into writing. This resistance prevents you from being a productive writer.

Sometimes you’ll opt for procrastinating instead, as you wait for some spark of inspiration to finally make you write. While inspiration is great, consistency is quicker when you want to gain experience and regularly put out high-quality work.

The 3×3 writing process eliminates that resistance by giving you a template to follow. At each stage of the process, you’ll have a focused idea of what you need to work on so you can spend less time figuring out what to do.

Of course, its effectiveness will vary from writer to writer. For some, this process might be too straightforward, and others might not find it effective at all, especially if they already have their own writing system.

But for writers who are just starting, this is an excellent process to use and can help you make writing a habit while ensuring that your works are well-researched and reader-centered.

A Clear Process for Your Writing

Writing isn’t a linear process with clearly defined moves. It’s recursive, requiring you to move back and forth between steps. Often, a step can branch out into a new direction. Most times it links back to the main thought of your piece, but sometimes it adds a new section to an already complicated web of ideas.

The 3×3 writing process is a general method for writing better. It can be easily adapted to suit your niche, whether it’s nonfiction, fiction, academic, or something in between—but because of this adaptability, the process doesn’t get into details about any specific niche, so you might also find it lacking sometimes.

As such, the 3×3 writing process is most useful as a temporary guide while you’re still developing your personal methods in writing. As you grow as a writer, you might decide to keep it as your own or incorporate some elements into your own system.

Have you tried the 3×3 writing process? Share your thoughts in the comments below!

If you enjoyed this post, then you might also like:

• 11 Writing Tips for Improving Readability and Communicating Better
• 9 of Stephen King’s Writing Tips For the Aspiring Writer
• What Is Academic Writing? Definition and Tips
• 14 Types of Blog Posts and Tips for Writing Them

Cole is a blog writer and aspiring novelist. He has a degree in Communications and is an advocate of media and information literacy and responsible media practices. Aside from his interest in technology, crafts, and food, he’s also your typical science fiction and fantasy junkie, spending most of his free time reading through an ever-growing to-be-read list. It’s either that or procrastinating over actually writing his book. Wish him luck!

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Help your team prioritize features and business ideas based on customer impact and effort. Group initiatives to work on next and in the future.

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About the 3x3 Prioritization Method Template

The 3x3 Prioritization Method Template is a powerful tool that helps you make informed decisions by organizing tasks into a clear and concise matrix. By categorizing tasks based on urgency and importance, you can effectively prioritize and focus on the most impactful activities. This template streamlines your decision-making process, enabling you to maximize productivity and achieve your goals efficiently.

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What is the 3x3 prioritization method?

The 3x3 prioritization method offers a visual framework for effective allocation of time and resources within teams. It consists of four quadrants:

• Quick wins: Essential actions that drive team success and yield the highest return on effort, prioritized above all else.
• Major projects: Complex initiatives with long-term benefits, selectively chosen and executed efficiently for optimal results.
• Filler activities: Routine tasks that can be deprioritized when necessary, allowing focus on more critical objectives.
• Time sucks: Time-consuming activities that can be delegated or avoided to minimize wastage and improve productivity.

This adaptable matrix proves valuable in various scenarios, including daily team stand-ups, strategic action plans, and Agile sprint planning. It empowers teams to make informed decisions, streamline their workflows, and achieve success more efficiently.

When to use the 3x3 prioritization method

The 3x3 prioritization method is beneficial in various situations where decision-making and resource allocation are involved. Here are some instances when you can use this method:

Project Planning

When initiating a project, the 3x3 prioritization method helps identify the most critical tasks and allocate resources accordingly. It ensures that efforts are focused on high-impact areas, leading to efficient project execution.

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Prioritizing daily tasks can be overwhelming. The 3x3 method provides a structured approach to categorize tasks based on their urgency and importance. It helps you determine which tasks should be addressed first, ensuring productivity and progress.

Team Collaboration

When collaborating within a team, the 3x3 prioritization method facilitates discussions and alignment. It allows team members to collectively assess and prioritize tasks, ensuring everyone understands the areas of focus and avoids wasting resources on low-value activities.

Agile Sprint Planning

Agile teams can utilize the 3x3 prioritization method during sprint planning sessions. It assists in identifying and prioritizing user stories or features that will bring the most value to the product or project, enabling efficient sprint execution.

Create your own 3x3 prioritization matrix

Creating your own 3x3 prioritization matrix is a straightforward process. With FigJam's whiteboard tool, you can easily create and share your matrix. Follow these steps to get started:

• Select the 3x3 Prioritization Method Template in FigJam's whiteboard tool.
• Define a clear objective for your impact effort analysis. Determine if the objective is strategic, tactical, project-related, product- or service-related, or personal. Consider the scope or time frame, whether it's days, weeks, months, or over a year.
• Brainstorm the actions needed to achieve your objectives. Examples include prioritizing planning session actions, establishing project team priorities, setting milestones for employee performance plans, or prioritizing features from a product backlog.
• Collect and refine ideas from your team. Use sticky notes to capture everyone's contributions and ideas. Refine them through live calls or video chats, incorporating feedback as necessary.
• Position ideas based on their impact and effort. Encourage team members to assess where each idea fits within the quadrant—quick win, major project, filler idea, or time suck—and move them accordingly.
• Create an action plan with next steps. Determine if specific team members need to test an idea's validity, schedule follow-up meetings, or clarify impact and effort. Consider defining value qualitatively or quantitatively using scales, currency, time spent, or output volume.
• Share the outcome with absent participants. Invite team members, clients, or stakeholders through Slack, email, or a public/private hyperlink to ensure everyone is informed about the details discussed during the session.

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UX Presentation Template

Deliver your user research findings and get your team on the same page with this UX Presentation Template.

Trusted by 65M+ users and leading companies

About the UX Presentation Template 

You’ve done the research and know what your users are looking for. Now, you need to share this information with your team. 

Use the UX Presentation Template to deliver your research in a captivating and engaging format. Help your team understand what makes your customers tick, how they behave online, and what they’re looking for throughout the buying journey. 

What is a UX presentation? 

A user experience (UX) presentation delivers user research findings to team members across the business. It compiles months of customer research and user testing into an easily digestible format.

From UX designers to product managers, a user research presentation template helps everyone understand how consumers interact with your business. As a result, you can identify the best ways to improve their experience. 

What should be included in a UX presentation? 

A UX presentation should have three core elements: 

Research. To prepare for this presentation, you’ll have conducted user research. This includes customer surveys, usability testing, focus groups, A/B testing, and more.In the presentation, you’ll discuss the strategy behind your research and examine your findings. 

Recommendations. Using the data from your user research, your presentation will outline your recommendations for the next steps. For example, if you have a high cart abandonment rate, you might suggest tweaking some design elements to improve the final stage of the buyer’s journey.

Collaboration. At the end of the presentation, you’ll encourage your audience to share their thoughts and ask questions. This is a great opportunity to explore new ideas, prioritize the most important tasks, and get everyone on the same page. 

How to use the UX Presentation Template  

Miro’s workspace is the perfect location to gather UX design ideas, collect your data, and set up your slides. When you’re ready to create your presentation, select this UX Presentation Template to get the ball rolling. Then, follow these steps to create the ideal presentation for your business. 

Step 1: Customize the presentation

When you access the template, you’ll notice the placeholder text. You can easily edit this text to outline the purpose of your research, what you were expecting to find, and the results.You can also change the order of your slide deck and add more slides to create the perfect format for your presentation. If you want to add your company's color scheme and branding, that’s not a problem. Simply add your color scheme and upload your brand assets. 

Step 2: Add your UX research to the template

With your new structure in place, you can add your customer research and design insights to the presentation. Upload images and use Miro’s charts and shapes to display your data in a visually appealing yet simple way.

Step 3: Outline your ideas for improvement

Following your research, you’ll need a section showing your audience your action plan. Use the research to back up your ideas and suggest areas of improvement. 

Step 4: Schedule time for collaboration

Leave space in your presentation agenda for conducting a brainstorming session to discuss ideas. This will be your chance to start a dialogue with your audience and open the floor for questions. They’ll be able to share their thoughts and help you find the best way to move forward. 

Step 5: Get feedback for improvement

Before you deliver the presentation, share your presentation with colleagues to get feedback. This will allow you to make last-minute changes and ensure the presentation is fully equipped. 

Step 6: Deliver the presentation

To start the presentation, jump into Miro’s presentation mode . This will automatically display your presentation on a full screen, and you can use the arrow buttons or keys to move between slides.

How long should a UX presentation be?

It depends on how much information you have to present and how big the brainstorming session is. Typically speaking, it’s no longer than an hour. But it could be longer if you have a lot of ground to cover and a large audience. The most important thing is to create and share an agenda beforehand, so everyone knows roughly how long the presentation will last.

How should you structure a UX presentation?

The presentation itself should be in chronological order. Think of it like telling a story. You want to start from the beginning and move through the different elements to create a full picture. First, present your findings. Then, lay out the problems. Finally, wrap things up by inviting your team to brainstorm the best solutions. This format gives your audience a clear picture of how your users interact with your business and what you can do to improve their experience. If your presentation jumps all over the place, it’ll be harder for them to follow.

Do you have to do presentations as a UX designer?

For most UX designers and developers, delivering user experience presentations is part of the job. You have to sell your ideas to get the green light from clients or C-level staff. But we know that public speaking doesn’t come naturally to everyone. If you’re overwhelmed by the idea of delivering a presentation, use a professional presentation template. Knowing that you have a solid presentation in place can relieve some of the pressure.

What’s included in this UX Presentation Template?

In this UX Presentation Template, you get access to Miro’s ready-made slide deck. Each slide is a frame, and it’s completely customizable. You can edit the placeholder text, change the order of the slides, and add or remove slides. With this template, you’ll also get access to Miro’s infinite canvas. Use our digital workspace to work through ideas and access over 300 templates to help your team collaborate as efficiently as possible.

Get started with this template right now.

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• flat banner
• technology template
• website templates

• summer collection
• summer social media
• summer post

• tennis banner

• packaging box

• notice board

• grid pattern

• academic poster
• education flyer
• study flyer

• grid template

• pride month

• professional banner
• company banner
• business banner

• splash screen
• mobile application

• new year template
• happy new year template
• new year celebration

• creative graphics
• creative design
• artist banner

• gradient design
• paper design

• social media kit
• instagram collection
• instagram pack

• new year poster
• Happy new year poster
• happy new year flyer

• house flyer
• real estate flyer
• square flyer

• 3d rendering
• 3d background

• block pattern
• 3d geometric

• landing page template
• website landing page

• instagram set

• job vacancy
• job recruitment