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Last updated on June 13th, 2023 at 09:51 am

Administrative Assistant Cover Letter In Kenya

Dear [Employer’s Name],

I am writing to express my interest in the administrative assistant position advertised on [where you found the job posting]. I am a highly organized and detail-oriented individual with [Number of years] of experience in administrative roles.

I would be an asset to your team at [Name of Company].

In my previous roles, I have gained extensive experience in [List some key tasks and responsibilities that you’ve performed in your previous administrative roles, such as managing schedules, coordinating meetings, handling correspondence, etc.]. I have a proven track record of managing multiple tasks, prioritizing assignments, and working collaboratively with other team members to ensure efficient operations.

I am particularly drawn to the administrative assistant position at [Name of Company] because of your reputation for excellence in [Mention any specific areas of focus or services offered by the company that you find particularly interesting]. I am impressed by your commitment to [List any specific values or initiatives that align with your own personal values and interests].

I am confident that my experience and skills make me a strong candidate for the position, and I am excited to contribute to your organization’s success. Thank you for considering my application. I look forward to discussing my qualifications further.

Tips to Increase Your Chances of Getting the Administrative Assistant Position:

• Tailor your cover letter to the specific position: Use specific examples that demonstrate your skills and experience related to the administrative assistant job description.
• Highlight your relevant experience: If you have experience in administrative roles or related fields, highlight those experiences in your cover letter.
• Be professional and concise: Make sure your cover letter is well-written, free of errors, and professional in tone. Keep it brief, ideally no longer than one page.
• Emphasize your organizational and communication skills: Administrative assistants must be highly organized and possess strong communication skills. Highlight your abilities in these areas in your cover letter.
• Show enthusiasm: Convey your enthusiasm for the administrative assistant position and the company. Show that you are excited to learn and grow with the company.
• Follow up: After you have submitted your cover letter and resume, follow up with the employer to show your interest in the position. This can be a simple email or phone call to check on the status of your application.

Following these tips can increase your chances of getting the administrative assistant position in Kenya.

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Sample Cover Letter For Admin Assistant Job

Posted by Jobwebkenya | July 4, 2016 | Scholarships_CareerTips

Most job seekers make the mistake of using the same cover letter for different jobs by just changing the job titles and dates.

If you have been applying for that Administrative Assistant position without any success, your problem may be in your cover letter. Best cover letters are those tailored specifically for the job that you are applying for.

Here is a sample to aid you in the next Admin Assistant application

Sample Cover Letter for Administrative Assistant job

‘Your Name’ P.O Box XYZ-00100 Nairobi

4th June, 2015

The Human Resource Manager XYZ Company P.0 Box XYZ-00200 Nairobi

Dear Sir/Madam

Re: Application For An Administrative Assistant Position Following the recent job advertisement on XYZ website for an Administrative Assistant at your company, I am pleased to apply for the position. I believe a high level of confidence, great concern for accuracy and my 2 years experience in handling large volumes of company documents and records make me the best candidate for this job.

Working in the Administration department for XYZ Company, I was tasked with ensuring that all visitors to the company were treated well and assisted with whatever they were looking for.I was also responsible for maintaining company registers, board and shareholder minute books and answering telephone calls which are vital in any Administrative position.

In addition to my Diploma in Business Management, I have received training in the management of records and documents as well as a 6 months training in secretarial studies that meets your job requirements. I am also well acquainted with MS Office and my fast typing speed will be helpful to the company.

Please find attached my CV for further details. I look forward to an interview where I can discuss the value I will be bringing to your company in this position.

Yours Sincerely, ‘Your Name’

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

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Receptionist Cover Letter

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Want to write the perfect administrative assistant cover letter? Follow these expert tips, with a sample admin assistant cover letter to help you start.

Administrative Assistant Cover Letter Examples, Template, and Tips

Crafting a cover letter that hits all the right notes can be crucial in landing a flexible job. If you’re looking for work as an administrative assistant , your cover letter has some specific targets to hit.

Namely, you’ll want to give an overview of your skills and versatility in your administrative assistant cover letter . Hiring managers looking to fill administrative jobs often seek “fixers” who are adept across various skill sets .

Whether you’re an experienced professional or new to the administrative field, crafting the ideal administrative assistant cover letter is crucial. This comprehensive guide will walk you through creating a cover letter , including best practices and sample cover letters for administrative assistant jobs .

FlexJobs is the longtime leader in helping job seekers find the highest-quality remote, work-from-home, hybrid, and flexible jobs . You can sign up for premium-level access to our database of hand-screened job listings, as well as job search and career webinars, and many other great resources! Learn today how FlexJobs can empower your job search !

Administrative Assistant Cover Letter Examples

A great way to understand how to write a compelling cover letter is by reviewing some administrative assistant cover letter examples. Compare the sample cover letters below.

Example 1: Entry-Level Administrative Assistant Cover Letter

[Today’s Date]

[Recipient’s Name] [Recipient’s Job Title] [Company’s Name] [Recipient’s Phone Number] [Recipient’s Email]

Dear [Recipient’s Name],

With a fresh perspective and a solid skill set earned while pursuing my degree in business administration , I’m eager to bring my knack for organization, tech savviness, and effective communication to ABC Staffing International.

In every task I take, I pride myself on navigating administrative challenges with a smile. Whether juggling calendars while working full-time and earning my degree or handling the nitty-gritty details of event planning in my job at the local conference center, I aim to ensure that everything runs like clockwork. My academic and volunteer experiences have taught me to work with diverse teams and anticipate the needs of both colleagues and clients.

Your dedication to client success and employee growth draws me to ABC Staffing International. I’m ready to contribute my enthusiasm, reliability, and strong work ethic to a company that sets the bar for staffing solutions and invests in its team’s professional development. I’m excited about the chance to discuss how my background and aspirations align with the needs of your team.

I am looking forward to the opportunity to connect!

Warm regards,

[Your Name]

Or, explore what a more seasoned cover letter for administrative assistant roles might sound like.

Example 2: Experienced Executive Assistant Cover Letter

With over eight years of experience as a remote executive assistant , I exceeded expectations by launching a new annual fundraiser that has brought in over $50,000 for Acme Industries and increased their donor database by 25%. I am ready to achieve this level of success in a new position as an administrative professional for your team at Wild Strawberry Farming.

Your job description mentions you’re seeking a candidate with strong time management skills, excellent communication, and a passion for event planning . Throughout my career, I’ve gained the skills to meet these requirements by managing multiple projects simultaneously, utilizing software such as Asana and Trello to stay organized, and coordinating successful events for internal team-building and external client relations.

Your commitment to supporting wildlife and military spouses intrigues me. I am passionate about contributing to a company that focuses on success and makes a positive impact in the world.

I’m excited to learn more about the position and how I can contribute to your team’s success. Thank you for considering my application, and I look forward to connecting with you.

Administrative Assistant Cover Letter Template

Your cover letters will follow a basic format, regardless of your career level or industry. Save time and utilize an administrative assistant cover letter template you can easily update with crucial information for each role .

[Your first paragraph is your introduction. Hook the reader with an impactful detail directly related to the role.]

[The second paragraph is a broader overview of your career and experience related to the role. Provide specific examples of how you have demonstrated these abilities in your previous roles.]

[In your third paragraph, express your interest in the company and position. Highlight what specifically attracted you to the company and why you are excited about the opportunity. Mention any relevant personal or professional values that align with those of the company.]

[Lastly, thank the recipient, express your enthusiasm for learning more about the role, and provide a call to action.]

[Sincerely,]

Components of an Administrative Assistant Cover Letter

A well-structured and comprehensive admin assistant cover letter should contain several critical elements to ensure you’re hooking the reader, providing an overview of your qualifications, and clarifying your interest in the company and the role. Here’s a breakdown of key information you should present in your administrative assistant cover letter :

• Contact information : Your contact details, the hiring manager’s details, and the date of writing.
• Salutation : A personalized greeting to the hiring manager.
• Introduction : A concise paragraph introducing yourself and how you discovered the job opening.
• Body paragraphs : Detailed explanations of applicable skills, qualifications, achievements, and education/certification relevant to the administrative assistant position.
• Closing statement : A summary of why you’re excited about the opportunity and a call to action for the next steps.

Remember, your cover letter is a visual representation of your potential. Ensure that it is well-structured, grammatically correct , and highlights the most relevant skills to the admin job .

How to Write an Administrative Assistant Cover Letter

The best way to write an effective office assistant cover letter is by taking it one section at a time.

1. Address the Hiring Manager

Ideally, you’ll have the hiring manager’s name to address your cover letter. If you still need to find the hiring manager’s contact info , look through LinkedIn. Review employee posts to see if anyone has posted recently about “hiring for my team” or “join my team.”

You can also explore the company website to see if there’s a staff or About page. If not, personalize a “Dear [Company’s Name] Hiring Manager.”

2. Write an Introduction

Don’t let the idea of an introduction overwhelm you. The nature of a virtual assistant cover letter and the fact that it is getting submitted with your resume is a bit of an introduction in itself. The introduction section in the cover letter helps to hook the reader , rather than simply identifying you and the job you’re applying for.

In this case, the reader you’re trying to hook is the hiring manager, and you snag their attention by highlighting one of your best achievements that directly relates to the job you’re applying for.

3. Share Your Skills, Experience, and Accomplishments

Next, you’ll use your cover letter to expand on any special skills or certifications to help you stand out. For example, if you have special training, completed a virtual admin course, or have a bookkeeping background  or other related experience, include a sentence or two to discuss those qualifications.

Ensure you add to your resume and skip information considered a given. Basic computer skills, for example, are an assumed skill for administrative assistant jobs. If you have skills or experience beyond the basics, like database administration , your cover letter is the perfect place to bring it up.

4. Discuss Why You Want the Job

Ensure the body of your cover letter touches on what interests you about the company and how you can contribute to its goals. Use this space to showcase your company research tactfully.

Strategically mention the company’s core values, mission statement, and culture to show your interest in the organization. Highlight why you’re passionate about the job and how it aligns with your long-term career goals .

5. Finish Strong

Close by thanking the hiring manager for their time and consideration, restate your interest in the position, and express your enthusiasm for the opportunity to interview further . If you’re not utilizing a header, provide clear contact information so the hiring manager can quickly contact you.

Administrative Assistant Cover Letter Tips

Now that we’ve covered the basics of an administrative assistant cover letter, we’ve gathered a few more tips to help you optimize your cover letter to stand out .

1. Research Each Company

Take the time to research each company you apply to. Then, you can use the details you’ve learned in your research to customize your cover letter to the organization and highlight how you can contribute to its success.

It’s easy to get distracted by company research when job searching . To be efficient, set time limits and focus on key characteristics first. Dive into more in-depth research as you progress through the hiring process .

2. Personalize Every Cover Letter

Templates are a great way to get a head start, but ensure you don’t copy and paste. The recruiter has likely seen them all. Instead, tailor every cover letter to the job and company you’re applying to . For example, if you’re applying to a legal administrative assistant role , you might include a note on your research and time management skills , along with your ability to maintain confidentiality.

To show that you’re excited about this specific job, explain how your skills align with the role. If you’re applying for an appointment setting job , keep the focus on similar skills, rather than more generalized career experience. Mention industry trends or news that affect the company, or share a personal anecdote that connects your interests to the role.

3. Pitch Your Expertise

Be clear and confident about what you can bring to the table. Before you write your cover letter, review your elevator pitch . Try to picture what you would say if the hiring manager were in front of you to win the interview. Consider the fact that your cover letter is more personable than the formal language of your resume. Often, this is your chance to make a fantastic first impression, so make the most of it.

4. Include a Call to Action

End your cover letter with a call to action. It can be a simple statement, such as, “Thank you for your consideration. I’m eager to connect and learn more about how my skills can support the team” or “I would be delighted to discuss my qualifications further.” The call to action should politely nudge your reader to call or schedule an interview .

5. Review for Errors

Proofread your cover letter before submitting it to ensure it is error-free. Focus on grammar and spelling errors . Above all, ensure the correct company name and job title are used. A cover letter with mistakes gives the impression of a lack of attention to detail or carelessness.

Your Administrative Cover Letter Questions Answered

Do you still have a few questions about creating your cover letter? Here are a few answers to the most common administrative cover letter questions.

1. What skills should you include in your cover letter?

Like your resume, you want to include a mix of hard and soft skills relevant to the administrative assistant position you’re applying for . Focus on organizational skills, communication abilities, software proficiency, and other skills mentioned in the job description or commonly required in your industry. Your skills can be written out or bulleted.

2. Can you write a cover letter when you have no experience?

Absolutely! You likely have more experience than you think . Tailor your cover letter to highlight any transferable skills or relevant coursework. Use part-time jobs , internships , volunteer work , or educational experiences to demonstrate skills that can be applied to an administrative role.

3. Do I need to have a cover letter?

While not always required, a cover letter can help you make a solid first impression and provide context to your resume. In many cases, a well-written cover letter can be the key to landing an interview . If there’s space to include one, always send a cover letter, even if it’s not required .

4. Should I include references or salary requirements in my administrative assistant cover letter?

It’s best to remove references and salary requirements from your cover letter. These can be provided upon request or discussed later in the hiring process .

5. How should I format my administrative assistant cover letter?

Use a standard business letter format, which includes a professional font , single-spaced text, and clear, concise writing. Ensure your contact information is up to date, and follow the guidelines for organizational content provided above.

Finding a Remote Administrative Assistant Job

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With new jobs posted daily in over 50 career categories , including administrative jobs, the FlexJobs database has something for everyone. Take the tour to discover a better way to job search!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

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Latest Education News in Kenya

Sample Cover letter and how to write a job application cover letters

Last updated on: January 12, 2021 by Doris Makori 17 Comments

Sample cover letter and writing guide: Whether you are out searching for a job or is about to graduate, a cover letter is an important document in job seeking. Therefore, there is need for you to know how to write the best cover letter for that dream job to gain higher chances of being invited for interviews. Here is how to write a simple and good job application cover letter:

NOTE for Census: You can download a well written letter meant specifically for census enumerator job application from this page: census en umerators cover letter ( link removed ).

Guide on how to write a cover letter

• Start your cover letter by clearly indicating your name and address. In the current times phone numbers and email addresses are more valuable than postal addresses. Remember to indicate the date right after your details.
• On the left side of your cover letter indicate the name of the receiver of your cover letter. In most cases it is the Human resources department but then sometimes companies offer different addresses, pay attention.
• Provide the proper salutation and since most of the time you might not know who will be reading your letter use the common “Dear Sir/Madam” phrase.
• The subject line of your letter should clearly indicate the position applied for, if the company provided a unique job code in their advertisement, be sure to use it.
• In your first paragraph illustrate the reason for writing and why you feel you are the correct match.
• The second paragraph of your cover letter should be based on convincing the reader as to why they should hire you by giving a more detailed description of your job matching skills.
• Conclude your cover letter by indicating your availability on short notice for an interview. Remember to thank the receiver for their time.
• Wrap up your cover letter with your full names and a signature.

Sample Cover letter Templates

Elvis M. Nyakang’I,

P.O Box 45722-00100,

17th Jan 2018,

Kyote Internet Group Limited

Dear Sir/Madam,

REF : Application For Social Media Executive

I am writing to apply for the position of Social Media Executive, which was advertised in indeed.com .

The opportunity presented is very suit for me, and I believe that my strong technical experience, passion for the work, team player skills and education will make me a very competitive candidate for the position.

I graduated from Moi University with a Bachelor of Arts degree in Linguistic Media and Communication.

I have worked as a content editor, Video Editor, Social Media Manager and Photographer for National Geographic (NatGeo), KTN and EDU TV which has helped me gain a deep understanding of  content development, web analytics and web rankings techniques (alexa, Google analytics, Webmaster, SEO, Social Media) among others.

I have also trained as a Photographer and received a certificate of exemplary performance from National Geographical a world leader in geography, cartography and exploration .

Other key strengths that I possess have been listed in my CV.

I am available for interview at any time. I can be contacted most easily on mobile phone number +25472000000341. I will be happy if my application is considered fairly.

I look forward to hearing from you.

Yours sincerely

Elvis Nyakang’i

Do not miss all our latest updates on how to write acceptable formal cover letters and examples

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Reader Interactions

February 8, 2023 at 11:46 am

thanks a lot this is very useful.

July 6, 2022 at 12:45 pm

Woooow! I have learned a lot. Thankyou

January 16, 2020 at 4:07 pm

Many thanks for the unparalleled assistance

November 12, 2019 at 9:02 am

Thanks for the good assistance of posting these

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Thanks for this useful information

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Thanks very much for this .

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It is insightful

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this good work ELVIS..continue sharing more

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thank you for this

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Very helpful thank you

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Thanks very much to the one who made this cover letter for being so generous it is very helpful

June 13, 2019 at 9:56 pm

Thanks for the guideline and procedure for the cover letter that i love to use most of my applications

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I really appreciate for that helpful information

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This has really helped me.I appreciate

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Administrative Assistant Resume and Cover Letter Sample

Administrative Assistant Resume Sample

• Highly professional with 12 years solid experience in office management and field organization with undying energy
• Excellent soft skills such as team work, work ethic, interpersonal relationships and customer relations

Free PDF Download: Administrative Assistant Resume and Cover Letter

 Work Experience

UVW Company Limited, Mombasa Kenya   August 2012 – To Date

Administrative Assistant

• Preparing and typing of proposals
• Attending to all phone inquiries in a polite and professional manner
• Greeting and welcoming all customers to the relevant offices in the organization
• Forwarding all incoming calls and mails to the relevant officials
• Preparing financial statements and invoices using the appropriate computer software

NGO Kenya Limited      June 2005- May 2012

• Answered phone calls and directing them to the relevant member of staff
• Greeted and directed all clients/visitors to the relevant offices
• Used Microsoft office and spreadsheet to prepare documents and data reports
• Received and opened parcels for all staff member except the chief executive officer(CEO)
• Ensured the availability of all required basic office equipment and supplies by doing a regular check and ordering them where necessary
• Prepared support material and meeting agenda during the regular board meetings

Brainstead Group of Schools    May 2000 – Dec 2004

Office Assistant

• Backed up files both electronically and manually
• Provided all the necessary support to the school principle
• Took care of all office equipment through ordering new purchases, repairs and replacements
• Prepared, sent and received letters and parcels from the courier services provider
• Arranged for appointments and meetings with the school principal
• Handled all petty cash issues including paying the casual labourers
• Did any other duties as assigned by the school head

PROFESSIONAL AND ACADEMIC QUALIFICATIONS

Affiliations

Volunteer-Red Cross

Member-Sigona Golf Club, Limuru

Camping in remote areas with friends, going for a fishing expedition with my dog, and conducting motivational talks

(Available upon request)

Administrative Assistant Cover Letter

Name and Address:  of the Applicant

Name and Address:  of Company

Subject : Application for the Position of Administrative Assistant

Dear Mr. /Ms. Last name,

I am writing to you in response to the job position that is available in your organization for the position of Administrative assistant. I came to know of this position through [XYZ] website listing. I am confident in saying that my career interests, qualifications and job experience are closely matching with the requirements that you have mentioned in your posting.  Apart from my three years of hands on experience in administrative work, I also have a post graduate diploma in Administration.

While in college, I also did several part-time administrative jobs for school and college offices and as a result, gained the skills that are necessary in setting up and synchronizing admin policies as well as events for the related educational institutes. I am confident that I can extend these skills for creating similar setup for officials, staff members and board of directors.  I have the organizational skills needed to evaluate and scrutinize incoming and outgoing memos, arranging and proposing synopsis briefs and reporting to the management and executives as well as to the board of directors. I am also skilled in conducting research, preparing and accumulating data and arranging pertinent papers for the higher management. I have also enclosed my resume with this cover letter that will further outline my specific administrative and clerical skills.

I look forward to discussing with you how my experience, education and specific skills mentioned above can add to the benefit of your organization. I will call/email you for a follow up next week. In the mean time, I can be reached at this phone number xxx-xxx-xxxx or (email address).

Thank you for your time and consideration.

Name of the Applicant

(Enclosure)

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Content Search

Administrative assistant (cad) – consultant.

• International Organization for Migration

CALL FOR APPLICATIONS

I. POSITION INFORMATION

CFA No: IOMRONBO/CFA/015/2024

Position title: Administrative Assistant (CAD) – Consultant

Duty station: Regional Office, Nairobi

Duration of Assignment: 3 months

Organizational unit: Programme, Climate Action Division (CAD)

Reporting directly to: Migration, Environment and Climate Change (MECC) Programme Officer

Overall supervision by: Senior Regional Migration, Environment and Climate Change Specialist

Managerial responsibility: None

Directly reporting staff : None

Estimated Start Date: As Soon as Possible

II. ORGANIZATIONAL CONTEXT AND SCOPE

The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government and civil society to:

1. Assist in meeting the operational challenges of migration and mobility

2. Advance understanding of migration issues

3. Encourage social and economic development through migration; and

4. Uphold the human dignity and well-being of migrants and mobile populations.

IOM’s Regional Office for the East and Horn of Africa supports and monitors the following countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. Specifically, the Climate Action Division (CAD) under which this position is advertised, works in the context of environmental degradation, natural hazards and climate change to find:

1. Solutions for people to stay

2. Solutions for people on the move

3. Solutions for people to move in a safe, orderly and regular way

IOM’s EHoA Regional Office is currently leading on efforts to raise the profile of Migration, Environment and Climate Change at the regional policy levels and the new Kampala Declaration on MECC is the most significant achievement in the region to date. It provides IOM with an unparalleled opportunity to raise the profile of migration and human mobility in the context of climate change and promote policy coherence at the highest levels. It is therefore crucial that the opportunity to support MSs to promote the Kampala Declaration on MECC both upwards at global forums such as COPs and also downwards to operationalise it, is not missed and continues to remain a priority for the organization.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

Tangible and measurable outputs of the work assignment

• Assist in preparation and execution of Climate Action Division (CAD) events such as conferences and workshops, including logistical arrangements, preparation of invitation documents, purchase requests and track progress towards deadlines, alerting supervisor when there are bottlenecks.
• Support in note taking and drafting reports from internal and external CAD related meetings and events.
• Make travel and hotel arrangements for staff and external delegates for CAD events and track the status of preparations.
• Support coordination with CAD focal points from IOM country offices in planning regional events.
• Assist in monitoring success of events and identifying good practices, challenges and lessons learnt.
• Support in CAD knowledge management including maintaining databases such as SharePoint and ensure they are up to date.
• Support the CAD team in gathering/collating information related to studies and research as needed.
• Support any other tasks assigned

Performance indicators for the evaluation of results

• Successful events with timely arrangements of documents, logistics, procurement processes and other areas of work.
• Provides quality notes and report drafts based on IOM reporting guidelines.
• Gathers and provides information and information management in a clear and concise manner.
• Demonstrates ability to work proactively and demonstrates willingness to learn the IOM processes and the MECC thematic area.
• Professional, clear and timely communication with the CAD team and relevant stakeholders

IV. COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

V. EDUCATION AND EXPERIENCE

• High school diploma with three years of relevant experience; or,
• Bachelor’s degree in Business Administration or related fields from an accredited institution with one year of relevant professional experience
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint,Outlook;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Ability to work effectively in a team of colleagues of varied cultural and professional backgrounds.
• Self-paced, excellent communication, organizational skills and able to meet tight deadlines, particularly if working remotely.
• Proven ability to produce quality work accurately and consistently according to set deadlines.
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.
• Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision

VII. LANGUAGES

Required : Fluency in English is required. Working knowledge of French or any other UN Official language is advantageous.

How to apply

Mode of application:.

Interested candidates should submit CV and a cover letter indicating the Call for Application Number (CFA No.), Position Title and the Duty Station with three professional referees (supervisors) and their contacts (both email and telephone) to: [email protected]

CLOSING DATE: 22 May 2023

Only shortlisted applicants will be contacted.

This is a national position and only Kenyan nationals are encouraged to apply

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Posting period:

From: 14.05.2023 to 22.05.2023

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Administrative Assistant - Fahari Aviation at Kenya Airways

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Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

Kenya Airways, the leading African airline flying to more African destinations than any other carrier, takes pride in being at the forefront of connecting Africa to the world and the World to Africa through its hub Nairobi Jomo Kenyatta International Airport.

Administrative Assistant - Fahari Aviation

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 3 - 5 years
• Location Nairobi
• Job Field Administration / Secretarial  

Brief Description        

   The candidate will provide administrative and general support to the Fahari Aviation team by managing and facilitating day-to-day operations, coordinating activities, meetings, and events, managing schedules, handling correspondence, maintaining records, and assisting in various administrative tasks to various sections.

Detailed Description         Principal Accountabilities (Responsibility)

General Managers Office

• The General Manager's office requires dedicated administrative support to enable effective management of the executive's calendar, correspondence, and meetings. The Administrative assistant will ensure that the General Manager can allocate their time and attention to strategic decision-making and high-level responsibilities, while also providing necessary support for presentations, reports, and travel arrangements. This assistance will enhance the General Manager's productivity and contribute to their overall effectiveness.

The Specific tasks

•  Arrange meetings, arrange appointments, and manage the General Manager's calendar.
•  Set meeting agendas in advance, record minutes accurately, and follow up on action items.
•  As needed, draft and revise letters, presentations, and other documents.
•  Coordinate travel arrangements, including flights, accommodations, and transportation.
•  Assist in organizing and coordinating company events and functions.
•  Monitoring expenditure against set budgets and monthly reporting.
•  Managing petty cash, stationary requisition process, filing, and other routine tasks.

ROC Operations Office

• The administrative assistant will support the ROC Operation office in documentation and equipment management. This operational support will contribute to improved efficiency, regulatory compliance, informed decision-making, and streamlined operations. By performing these responsibilities effectively, the administrative assistant ensures that the drone operation section operates smoothly, mitigates risks, and achieves operational excellence.

The specific tasks

•  Flight Operations Coordination - Coordinates Payments and documentation requirements by KCAA to approve operations.
•  Coordinating activities and working with stakeholders in Operation on initiatives such as the quarterly Town hall, Customer fora, team activities. by providing administrative support
•  Assist in maintaining accurate records, files, and databases for operational activities.
•  Assist in procurement activities, including vendor coordination and purchase orders.
•  Handle office supply management, inventory control, and equipment maintenance.
•  Operational Support - The assistant provides general operational support, including logistics coordination, administrative tasks, collaboration with other departments, coordination of training programs, and support in ad-hoc operational tasks and projects.
• The administrative assistant will support the UTO Office in organizing training programs, managing participant registrations, and maintaining training records, and coordinating logistics. This will optimize training and streamline the overall process.
•  Training Program Coordination - Coordinating training programs, managing schedules, handling participant registrations, organizing training materials and facilities, maintaining records, and collecting feedback from participants.
•  Administrative Support - Managing office operations, maintaining databases and filing systems, drafts documents and reports, orders and manages training supplies, and handles travel arrangements and logistics.
•  Communication and Correspondence - Manage communication channels, handles correspondence, responds to inquiries, drafts and edits training-related communications, and maintains contact lists for effective communication with trainers, trainees, and stakeholders.
•  Event and Logistics Coordination - Assists in planning and organizing training events, coordinating logistics such as venue booking and equipment setup, managing registrations and participant communication, and liaising with external vendors and partners.
•  Record keeping and Reporting - Maintain accurate training records, generates reports on training activities and participant feedback, analyzes training metrics, and ensures compliance with documentation and contract management.

Job Requirements         Qualification(Minimum)  

•  Minimum University Graduate in Business, Secretarial, Administration, Management, or a related field.
•  Relevant certifications or additional qualifications will be considered a plus.
•  3-5 years’ experience in office administration or as a personal assistant to a senior manager.

Additional Details         Other Skills

•  Knowledge of Business.
•  Strong business writing ability.
•  Excellent interpersonal and communication skills
•  Strong time management and organizational abilities.
•  Analytical ability.
•  Managing budgets.
•  Ability to exercise a high level of professionalism and discretion with respect to confidential and sensitive matters required.
•  Ability to quickly and thoughtfully build and maintain relationships required.
•  Ability to work both collaboratively and independently and meet deadlines required.
•  High level of proficiency with Microsoft Office applications, Microsoft Teams, Zoom, and Adobe Acrobat. 
•  Ability to multi-task and prioritize among competing demands and adapt to changing needs in a fast-paced environment required.

Method of Application

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