management topics for presentation ppt

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Top 10 Project Management Presentation Topics

Explore essential project management topics and presentation ideas for seamless execution. From planning to conflict resolution, dive into practical examples to enhance your skills. Elevate your project prowess with concise insights and actionable advice on top project management presentation topics.

Project Management Presentation Topics are a range of subjects related to efficiently managing projects. The topics cover different aspects. These include planning methods, team collaboration, risk management, leadership, and emerging trends. The goal is to share insights, best practices, and practical examples in a presentation format.

Project Management topics are beneficial for both experienced project managers looking to refine their skills and newcomers seeking a foundational understanding of project management principles. By delving into these topics, professionals can gain a comprehensive understanding of the challenges and opportunities within project management, ultimately enhancing their ability to plan and execute projects successfully.

This article lists ten key topics for project management. There is also some advice on incorporating project management presentation topics into your current workflows.

1. Quality Control

A quality control system is crucial for any business producing goods or rendering services. It contributes to increased customer satisfaction by continuously providing high-quality services, cutting down on resource waste, and boosting business productivity and earnings. This process includes continuous monitoring, evaluation, and improvement of project activities to guarantee that they align with the project objectives and quality criteria. Quality assurance helps identify and address issues early in the project life cycle, minimizing the risk of defects and enhancing overall project success and customer satisfaction.

Ethics in project management refers to the principles and standards of conduct that guide the behavior of project managers and their teams. Employee trust and business performance are directly correlated with ethical behavior. Even in cases where it may be challenging, organizations depend on their leaders and workers to make the right decisions at work. Ethical considerations in project management encompass honesty, integrity, transparency, and fairness throughout all project phases. Project managers must adhere to ethical standards when dealing with stakeholders, team members, and resources.

3. Agile Project Management 

Agile project management is a dynamic methodology that emphasizes cooperation and adaptability throughout the project lifecycle. In contrast to traditional approaches, Agile approaches welcome change and encourage teams to provide incremental value while adapting to changing requirements. Iterative development cycles, regular reevaluation, and ongoing feedback loops are the cornerstones of agile.

Software development project teams can work swiftly and cooperatively on a project and adjust to changing requirements in development thanks to agile project management. It also helps development teams respond promptly to input, allowing them to refine their plans at every sprint and product cycle.

Starting with Agile project management has several advantages, the primary one being its flexibility in handling problems that crop up during the project. Keeping a project on schedule and within budget can be achieved when necessary changes are made at the right time.

4. Communication

Effective communication abilities are crucial for success in the workplace. A key component of effective leadership and project management presentation is having the capacity to communicate your requirements, wants, expectations, and insights. Consider learning more about the seven C’s of communication if you wish to enhance your communication abilities and make your project management successful. 

5. Risk Management

Project managers frequently establish risk management plans in order to be ready for the unexpected because projects don’t always go as intended. Project teams can use the effective forecast and risk mitigation analysis to identify possible events that could impact their project and plan how to respond to them. You can make sure your projects go successfully by being aware of the steps involved in creating a risk management plan.

6. Strategic Alignment

In order to help achieve company objectives, such as boosting earnings and keeping consumers, strategic alignment is a vital part of project management. The sixth from the list of project management topics, strategic alignment, frequently integrates every aspect of an organization, including management systems and resource allocation.

In addition to helping companies streamline their operations, strategic alignment helps keep project managers aware of common objectives and values. For project managers, ensuring their initiatives adhere to company policies and guidelines and business-wide plans can be advantageous priorities.

7. Change Management 

All concepts associated with budgets, schedules, client expectations, resources, policies, strategies, hierarchies, project needs, and team size in any project management are collectively called “change management.” Change management in project management is the systematic approach to dealing with shifts, transitions, or alterations within a project. 

It involves planning, implementing, and controlling changes to ensure they are executed smoothly and do not negatively impact the project’s objectives. Understanding some of the most crucial change management principles will help you handle different transitions effectively, regardless of your position within an organization’s management structure.

8. Resource Management 

The next one on the list of project management topics is Resource management. In project management, Resource management involves planning, allocating, and utilizing the resources required to successfully execute a project. These resources include personnel, equipment, materials, time, and budget. Each company is in charge of the resources it uses to carry out its operations. Businesses may increase productivity and foster a more successful work environment when they manage their employees, finances, and physical assets with excellence. 

Depending on the project, this could involve tools, skilled labor, project money, and workspace. Project managers can successfully complete tasks, including controlling resource utilization, cutting expenses, and raising productivity by managing resources well.

9. Leadership

Leadership is one of the most crucial topics of effective and successful project management. Different situations require different kinds of leadership, and there is no one-size-fits-all approach to leadership. Although helping others achieve a common objective is the fundamental principle of leadership, the concept may become fairly complicated when one takes into account the various ways that individuals view and apply leadership in their professional lives.

Project managers can affect their team’s morale, output, and cooperation through good leadership. Talk to your staff about the attributes people value in a manager if you want to improve as a leader. By asking for feedback, you can demonstrate your willingness to learn and get insight into your areas of strength and weakness.

10. Stakeholder Management

Every firm must effectively manage the interests of its stakeholders since powerful stakeholders can significantly affect a company’s capacity to conduct business. It takes effort and time to create a stakeholder management plan that works. Stakeholder management is a crucial topic in project management that pertains to the capacity of managers to comprehend and attend to the requirements of project stakeholders.  

People interested in the project’s success, such as investors, clients, and senior leadership, are known as stakeholders. Project managers can guarantee they complete their projects at or above standard by attending to the needs and expectations of all stakeholders and remaining adaptable to changing demands.

Best PowerPoint Themes For Project Managers

For a project manager, crafting effective presentations is a crucial aspect of the role. The challenge lies in achieving a visually appealing design, a skill set not inherently associated with project management. Visual engagement is key for successful communication, making PowerPoint Themes a valuable tool in this context. These pre-designed, customizable templates serve as a foundation for presentations, eliminating the need to initiate projects from scratch.

PowerPoint Themes address the hurdle of the presenter’s block by providing a starting point, guiding the flow of the presentation, and aiding in storytelling. A well-crafted theme ensures that presentations are not only engaging but also visually captivating, retaining the audience’s attention and curiosity.

Moving forward from the discussion about project management topics, in the realm of Project Management, SlideUpLift has introduced five essential PowerPoint themes:

1. Business Case Presentation Theme:

• Tailored for presenting project ideas to secure approval and funding.
• Incorporates vibrant colors, effective graphics, and storytelling principles to enhance impact.

2. Project Planning Presentation Theme:

• Critical for defining project scope, objectives, team structure, and timeline.
• Carefully designed with graphics and charts to communicate research and data in an engaging manner.

3. Project Kickoff Presentation Theme:

• Utilized to generate enthusiasm, convey project vision and goals, and establish team credibility.
• Adheres to industry standards, featuring dedicated slides for team roster, schedule, and project charter.

4. Project Review Presentation Theme:

• Conducted at the end of each project phase to assess success and identify issues.
• Consolidates information with risk analysis, financial status, and creative graphics for effective communication.

5. Project Closure Presentation Theme:

• Used to outline the entire project process, highlighting successes, failures, and deliverables.
• Includes an executive summary, business impact, RAG status of deliverables, and cost breakdowns.

In conclusion, PowerPoint Themes serve as indispensable productivity tools for project managers, offering a swift, effective, and creative solution to address presentation and communication needs. SlideUpLift, with one of the largest collections of PowerPoint templates and themes, caters to diverse requirements by integrating visual science and storytelling principles into their designs.

Tips to Introduce New Project Management Topics

The following tips will help you make the most of your meetings, conversations, and planning sessions:

1. Learn about your teammates

Being aware of the advantages and disadvantages of each team member is usually beneficial for introducing new project topics. It can assist you in selecting the best person for each assignment and in understanding team members’ qualifications. Talk to each team member separately and note their unique qualities to conduct a thorough assessment. This could assist you in assigning tasks more effectively.

2. Stay in constant communication

Project presentation topics might still alter no matter how carefully you plan and assign duties. Establishing simple communication channels is crucial for keeping team members informed and giving them advance notice of changes. In addition to helping you control the project’s flow, communication gives a team constructive criticism on their work.

3. Recognize your objective

Comprehending the requirements to assign jobs and ensure project success is critical. This can assist you in determining realistic goals for every team member and tracking their development throughout the project. It can also assist you in allocating resources wisely and creating a realistic schedule.

4. Visualize the final result

Setting specific goals for yourself while introducing new project management topics will yield better results. Maintaining a laser-like focus on your objective will help you stay focused and establish a structured work environment. Additionally, it can assist you in determining which tasks are not significantly contributing to the project’s goal and make the required adjustments.

5. Identify risks

An essential component of introducing any new project management topics is risk management. Determine every significant risk and its likelihood of materializing during the planning stage. By doing this, you and your team can rapidly reduce the unfavorable effects of project risks.

6. Request Feedback

Selecting which subjects to concentrate on can be a process that differs for each project manager. Seek input from teams, clients, and other managers when implementing a new concept or approach in your planning or collaboration meetings. You can focus your efforts on worthwhile issues by assessing your efficacy at achieving shared goals and learning how current techniques function.

Across a wide range of sectors, project management is the cornerstone of effective and successful project execution. Project management encompasses a wide range of issues, some of which are summarized in this blog: stakeholder management and Agile techniques. Hence, the above-mentioned project management topics are essential. Professionals can improve their capacity to manage risks, resolve complexity, and see projects through to completion by learning more about these topics. These project management presentation ideas will greatly help you in your next PowerPoint presentation.

What is the role of a project manager in Agile projects?

In Agile projects, the project manager often serves as a facilitator, removing obstacles and ensuring the team has what it needs to be productive.

How can project managers effectively manage stakeholder expectations?

Project managers can effectively manage stakeholder expectations through communication. Regularly update stakeholders on project progress, involve them in decision-making when appropriate, and address concerns promptly.

Can you provide a list of project management topics suitable for a presentation?

Topics may include Agile Project Management, Stakeholder Management, Risk Management, Project Budgeting, Quality Management, Leadership in Project Management, and more. The key is to choose topics relevant to your audience and the goals of your presentation.

What are some engaging project management presentation ideas?

Engaging project management presentation ideas include showcasing real-world case studies, incorporating interactive elements like quizzes or discussions, and using visuals such as charts and graphs to illustrate concepts.

What are some best practices for creating a visually appealing project management presentation PPT?

Best practices for creating a visually appealing project management presentation include using a consistent color scheme, incorporating clear and legible fonts, utilizing visuals like icons and images, and maintaining a clean and organized layout.

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120 Presentation Topic Ideas Help You Hook Your Audience

Updated: January 15, 2024

Published: August 09, 2023

Cooking is easy. The puzzle is figuring out what to eat. As soon as you know that, you can get started. The same holds for presentations. The sooner you can whip up a good, informative, and catchy topic, the easier the rest of the process becomes.

Pick a good topic that resonates with you and your audience to set a strong foundation. But select the wrong topic, and it becomes difficult to connect with your audience, find mutual interests, or hold their attention.

So, let’s learn how to develop thought-provoking and relevant topics for your presentations. You’ll also find some best practices to make your presentation memorable.

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Table of Contents

How to Choose a Great Presentation Topic in 5 Steps

120 presentation topic ideas, 5 presentation tips.

4. Choose an appropriate presentation style.

There are many ways to present a topic. Your personality, the topic at hand, and your audience’s personas will help you determine which style would best fit you and your audience.

Select a presentation style that will communicate the main idea clearly and have a lasting impact on your audience.

For instance, explore a freeform style presenter by Sir Ken Robinson.

5. Engage with your audience.

Work on your presentation skills to make a strong connection with your audience, get through to them and leave a mark.

Think of the presenter as the link between the topic and the audience. A strong or a weak presenter can make a difference between a presentation being a thriving success or a boring failure.

Hone your skills by engaging and interacting with your audience. Make them feel like a part of the presentation and not just spectators. 70% of marketers have found presentations with interactive content to be more effective than those without.

Here are a few ways you can make your presentation interactive:

• Start your speech with uncommon questions to your audience. Involve them from the get-go, like ask to raise their hands if X.
• Make eye contact to build credibility and show confidence. Don’t stare at your slides or notes. Smile occasionally and talk to the audience directly.
• Have an active and confident body language. Don’t stand in the same place the entire time. Move around the stage.
• Don’t be monotonous. Speak as you would to a colleague — with enthusiasm.
• Ask close-ended questions in between to keep the audience engaged without losing time. Address them using their names to keep things interesting.
• Share personal experiences and stories that your audience will find fascinating and relatable.
• Practice thoroughly before you present so you’re fluent with the material and delivery.
• Energy and excitement can be quite contagious. Make sure you exude enough to spread some to your audience.

Feeling Inspired Yet?

Now you have all the right ingredients for choosing amazing topics and a hundred ideas to drive inspiration from. So, go ahead and start cooking presentations that will blow your audience away.

Don’t forget to choose a super-relevant topic and add meaty information. Do it with excitement to make it enjoyable for you and your audience. Best of luck!

Don't forget to share this post!

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Management: MGMT 365 Presentation Topics and Strategies

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MGMT 365: Presentation Topics

Get started finding library resources for your presentations using the searches linked below and find articles and books at the same time. For additional resources, try the searches below in databases like  Business Source Complete .

Customizing Your Search: Advanced Overview

Get better results using Boolean searching (or, and, wildcard symbols)

Search example:  brand* and (maintain or manage) and (online or internet)

• Parentheses keep similar concepts together
• Inside parentheses, OR gives the database flexibility between search terms.
• AND between concepts tells the database that Concept 1 MUST be linked with Concept 2.
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Customizing Your Search: The Basics

Quick start: Click on any of the searches below to begin your research on that topic. 

Modify the quick start searches:  After clicking on a linked search, use the search box at the top of the results list to add or change the search terms to better fit your own research. For example, if you are inter ested in business negotiations, what aspect of this topic is most interesting to you? Maybe it's job offers, or perhaps entrepreneurship? Click on the business negotiations link, then add words like success* or entrepreneur* - you will get results that better fit your research.

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The art of negotiations.

• negotiat* and skills  - the * symbol is a wildcard and includes: negotiate, negotiation, negotiating, and other variants on the word "negotiation".
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Attitudes and Behaviors that Lead to Success

• attitude* success*  - use of * brings up attitude, attitudes, success, successful, etc
• attitude* success* career - adding career helps to narrow the search focus
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• attitude (psychology) - results about the psychology of attitudes (using advanced search box, scroll to see list)
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Building and Maintaining a Professional Online Image

Strategies and techniques for building a professional brand, to consider: personal brand/image or corporate brand/image how you approach this topic will affect how you do your search..

• professional identity and (manage or maintain) and (online or social media)  - this is an example of Boolean searching

Dress and Grooming for Business 

• business dress
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• Content warning: searches for 'grooming' may return results on abusive or predatory behaviors.Use a business database or very specific search terms to reduce results of this nature.

Effective Interpersonal Communications

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Ethical and Moral Communications

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Self-Awareness and Effective Communications

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Social Media for Networking and Marketing for Employment

• social media and job search*  - try this same search using the names of specific social media sites
• business and networking relationships  - note: "networking" is also a computer and media  term - how might you modify the search to be more specific?
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Strategies for Interviewing and Job Readiness 

• success* and job interview*
• employ* and interview*  
• job readiness
• job ready  - what keywords could you use that are similar to the work job? 

Strategies for Using Social Media in a Business Setting 

Search tip:   List the areas of business you want to research. For example: marketing, branding, hiring, staff communication, customer engagement 

Search tip: Use  a  specific social media site instead of the broader  social media  term.

Create your search by combining social media terms with your business topic. For example:

• social media and marketing
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Technology and Business Communications

Search tip: search using the term for a specific technology instead of a more general term

• technology AND (business communication*) - use of parentheses treats business communication as a phrase; use of * brings up communication / communications.
• business email  - is there a specific context for this research? You can add that to get better results.
• business internet communicat* 
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Value Added Employees

• value added employees
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• employee performance - most search results are from a manager's perspective, but those offer helpful insights into what type of performance is valued in employees.
• employee self-management - more search results with valued traits in employees.

Workplace Etiquette or  Netiquette

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Management Presentation: 8 Tips, Examples & a Template

In a corporate context, presenting works wonders for a career. Most professionals get exposure to presenting to informed colleagues and department managers. It’s an ideal way to get visibility and show value. But a management presentation to senior executives who aren’t familiar department nuances is a different ballgame.

A management presentation is a high-level summary to senior executive that optimizes reports to include only the details relevant to directorial decisions . They are notoriously difficult to navigate for two reasons: 1. most executives do not have working knowledge of the nuances in each department , 2. presenters rarely have time to understand executives’ preferences .

More than anything else, good management presenters learn how to strike a balance in the degree of detail: they provide enough detail so executives make informed decisions, but not so much detail that they cause confusion.

This article explores how to make a good management presentations in PowerPoint using 4 management presenting best practices , 4 management presenting techniques , providing examples for each, and finishing with a management presentation template you can apply in real life. You can use it as a jumping off point for deeper communication curriculum .

5 management presenting best practices are:

• Ask what managers prefer ahead of time.
• Have 1 message, and 1 message Only.
• The only words should be “Thought Starters.”
• Keep it short.
• Practice 7 times in advance.

4 management presenting techniques are:

• Use a CSP model – Challenge, Solution, Progress.
• Begin with a summary of exactly 3 points.
• Use only these 3 chart types: bar, line, scatter.
• Design slides with the company logo.

I will use a financial analyst perspective in this article, but everything here applies to data and business analysts as well.

Ask Executives Their Preference Ahead of Time

If you’ve ever taken a class on presentation techniques, you’ve heard the old adage “know your audience.” It’s true, the best way to deliver a great presentation is to align your message with what your audience already understands. The same applies to a management presentation.

The challenge is that, more often than not, executives are too busy for you to get to know them well. This means you hardly get the chance to understand how they like presentations. So what can you do? Well, ask them! There’s no harm in sending an email to understand better. And what’s more, once you know, you can always defer to their preferences in the future.

For a financial management presentation, common questions to ask include the following:

• Do you prefer to see raw data, or only visualizations?
• Do you prefer charts or table summaries?
• Would you like a written explanation on paper for each slide?
• Do you like averages alone, or do you prefer means, or standard deviation?
• What interests you most in a presentation?

If you gather some helpful insights, then your presentation will be that much better. That said, you may not get a response, or it may be quick and not insightful. But most senior executives will appreciate you asking .

The best part is you will be able to surprise them. Using the best practices and techniques below, in additional to any insights gathered form your email, will work wonders for you.

Have 1 Message, and 1 Message Only

The easiest mistake to make on a management presentation is trying to deliver multiple messages. Senior executives go through loads of meetings every day, and each meeting they have includes a wave of information. Your mission should be to deliver 1 essential message so they can easily understand and compartmentalize it.

This is no easy task. When I try to narrow down the focus of my management presentation message, it seems like I leave out critical information along the way. The key is to tell a story to incorporate critical information as part of a story towards the essential message.

For example, imagine you work for a wholesale watch company called Batch Watch . You want to explain a financing operation in which the company has the option of two loans to fund the initial costs of 10,000 watches. These loans have different interest rates and maturity dates. Loan A is better if the company expects to sell the watches within 3 months, while Loan B is better if the company expects to sell over more than 3 months. Each has cancellation fees and cash flow impacts.

Instead of showing the cancellation fees and cash flow impact of the each loan, all you need to say is “ we expect the company to sell them within 3 months, and we recommend loan A for that reason.” If the executives disagree on the sale timeline, they will ask for more information.

This is how you keep senior executives engaged, by integrating them in the story you tell. Ultimately, the essential message of your presentation should be how much profit the company will make from the watch funding operation. Senior executives should leave feeling like the project is in good hands with you, and they only feel that way when you tell a story around the essential message .

Whatever the Message, Use Data

Whatever message you want to send, it needs to be backed up by data. In the example above the data was financial, but it’s not always that simple. Context may require you to provide KPIs and perform extensive data analysis that culminates in a small output that your viewers can easily digest.

You need to be strong with data to deliver a good management presentation. To get started or refresh your memory, you can read AnalystAnswers’ free Intro to Data Analysis eBook .

The Only Words Should be “Thought Starters”

As a general presentation principle, you should not write many thoughts down on presentation slides. Words have two negative impacts on the audience: they demand energy from the reader, and they make the reader feel compelled to read, lest they misunderstand.

If you can avoid putting text blocks altogether, do. If you don’t need any writing at all, don’t. However, if you need guidance as you speak or want to provide reminders for a later data, use “Thought Starters.”

Thought starters are phrases of 3 words maximum that contain ideas leading to the essential message. People often call them “bullet points,” which is common for list-style thought starters. Personally, I prefer to place thought starters at different places on a slide. When I use a chart, for example, I put thought starters at relevant places on the slide.

Keep it Short

Your presentation should never consume more than 80% of the allotted timeframe. This means that if you plan a 5 minutes meeting, deliver the presentation in 4 minutes. If you’re given 30 minutes, do it in 25 minutes. If you have 1 hour, do it in 45 minutes.

By keeping the presentation short, you relieve the audience and you allow for some question buffer. Have you ever sat in a meeting planned for 1 hour, and at 45m it ends early? It’s a pleasure for everyone. Most of us feel like we’re running behind — when you put us ahead of schedule, we love you!

At the same time, senior executives may bombard you with questions throughout the presentation. If you planned to fill the whole timeframe, you won’t finish. But if you planned to finish early, you still have a chance.

And if you use the rest of these best practices and techniques, those senior executives shouldn’t need to ask too many questions!

Practice 7 Times in Advance

There’s a mix of opinions on the number of times you should rehearse a presentation before doing it live, but most people agree that it’s somewhere between 5 and 10 times. If you take nothing else from this article, take this. To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times.

To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times. AnalystAnswers.com

But just practicing isn’t enough, there are a few criteria you must meet:

• Practice in the room you will present in. There’s something about envisioning yourself live that really makes a difference. When you practice in a space other that where you’ll present, it’s good. But when you practice in the “live” room, you’re able to sensitize yourself to the environment, which calms nerves so you can focus on the message.
• Have an audience. We all behave differently when there’s stimulus of other people around. Whenever possible, get one or two people to whom you can present. In addition to getting used to having an audience, you’ll also get some feedback.
• Use the same volume of voice. When we’re not “live,” we have a tendency to hold back on our voice. This is detrimental to the presentation because you feel taken off guard by your own voice. Make sure to envision yourself in front of the senior execs when you practice.

Best Practices Recap

We’ve addressed 5 best practices — now let’s turn our attention to 4 specific techniques you can easily implement. And when you do, that work wonders for management presenting.

Use a CSP Model (Challenge, Solution, Progress)

Every presentation needs structure, but it’s easy to forget that we need to guide our audience. A great way to structure management reports is using the CSP model. CSP stands for Challenge, Solution, Progress, and it’s exactly what it sounds like.

You need to explain the challenge or goal, explain what the solution to the challenge is (or how to achieve the goal), and show where you are in the steps to completing that goal.

For example, let’s look at our Batch Watch case. Imagine you need to find funding for a new product launch — $100,000 to be exact. A sample CSP model for this would be a slide that shows:

By using the CSP model, you guide the audience. However, it’s important to note that the CSP model is not a summary . It’s an overview of the process, but a summary should always come before. Let’s talk about it now.

Begin with a Summary of Exactly 3 Points

Any good presentation begins with a summary. And a good summary communicates the essential message simply in 3 points. However, the summary is not the same thing as the CSP model. Instead, it provides an alternative view on the challenge and and solution.

For example, using our Batch Watch case of funding a new product, you could address a summary in the following way:

• Challenge, Solution, Progress
• Funding acquisition
• Project Timeline

This provides additional details that are most relevant to the project and carry added value to the CSP model.

Use only Bar Charts (aka Column Charts), Line Graphs, and Scatter Plots

Whether it’s for data, financial, and business analyst topics , management presentations should only ever have bar charts, line graphs, and scatter plots. They are common, rich in information, and well understood. Any other kind of graph is distracting more than anything else.

A bar graph is useful when you want to compare like variables. For example, if you want to show the average size of Canadian trout versus American trout. A common mistake, though, is to use bar graphs to show change over time. While it’s not incorrect to do so, line graphs are better for this purpose.

A line graph is useful when you want to show change in one variable over time (we call this time series data). For example, if you want to show the progression of revenues over time, line graphs are the perfect way to do so.

A scatter plot is best when you want to compare a set of observations of one variable to a set of observations of another. It’s the ideal way to quickly visualize the relationship between two variables. For example, if you want to see how company revenues compare to GDP, you could use a scatter plot like this:

For example, let’s look at our Batch Watch case. If we want to see how our company is performing compared to the economy as a whole, we could use this scatter plot. As you can see, we have a positive (bottom left to top right) relationship, but a weak one (points not clustered closely).

Design Slides Using the Company Logo

When you’re presenting to senior executives, you want your slides to look professional. The best way to do that is by putting your company logo on them, including any corporate design standards (colors, fonts, etc). Show through your presentation that you belong to the same company, and that you’re in it in spirit. For example, let’s add the AnalystAnswers.com logo to our CSP slide:

Techniques Recap

Here’s a sample management presentation template below. I hope you understand after reading this article that management presentation is more about your delivery than it is about the slides you prepare.

Download Management Presentation Template for Free

While the techniques we’ve discussed will help you build a good presentation, your success really depends on how well you deliver the ideas needed to help senior executives make decisions. At the end of the day, it’s all about balance.

If you only remember two things from this article, remember that great management presenters give enough detail to inform senior executive but not too much that they cause confusion, and great management presenters make sure they do so by practicing 7 times in advance. You’ll have to practice, practice, practice.

About the Author

Noah is the founder & Editor-in-Chief at AnalystAnswers. He is a transatlantic professional and entrepreneur with 5+ years of corporate finance and data analytics experience, as well as 3+ years in consumer financial products and business software. He started AnalystAnswers to provide aspiring professionals with accessible explanations of otherwise dense finance and data concepts. Noah believes everyone can benefit from an analytical mindset in growing digital world. When he's not busy at work, Noah likes to explore new European cities, exercise, and spend time with friends and family.

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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