cover letter for study leave

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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10+ Study Leave Letter – Check Format, Elements, Examples

• Letter Templates
• March 19, 2024
• Request Letters , Application Letters , Leave Letters

Study Leave Letter: A study leave letter is a formal document written by an employee to their employer requesting permission to take time off work to undertake academic or professional development studies. The letter outlines the reasons for the study leave, the duration of the leave, and the proposed plan for covering the employee’s duties during their absence.

When writing a study leave letter, it is important to provide specific details about the course or program of study, its relevance to the employee’s current role, and the expected duration of the absence. The letter should also include a detailed plan for covering the employee’s work responsibilities during their absence, such as assigning tasks to colleagues, setting up out-of-office messages, or providing contact information for a temporary point of contact.

Also Read- Leave Letter After Taking Leave

Leave Letter for Study Leave – Elements

Content in this article

Here are some important elements to include in a study leave letter:

• Introduction: Begin the letter with a formal greeting and an opening statement that clearly states your purpose for writing the letter. State that you are requesting study leave and mention the purpose of the leave.
• Reason for study leave: Clearly state the reason for requesting study leave. This Study Leave Letter could be to attend a course, workshop, or conference, or to undertake a specific program of study. Provide details of the program, including the dates and location.
• Duration of study leave: Clearly state the duration of the leave, including the start and end dates. Make sure that the dates are feasible and will not cause disruption to your work.
• Plan for covering duties: Outline your plan for covering your duties during your absence. Provide details of who will be responsible for your work and how they will be trained and supported to ensure a smooth transition.
• Conclusion: End the letter with a formal closing statement, thanking your employer for their consideration of your request.

Study Leave Letter – Sample format

Below is a Sample format of Study Leave Letter:

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Manager’s Name] [Manager’s Position/Department] [Company/Organization Name] [Company Address] [City, State, Zip Code]

Dear [Manager’s Name],

I am writing to request study leave from my duties at [Company/Organization Name] for a specified period. After careful consideration and discussion with my academic advisor, I have decided to pursue further education to enhance my skills and knowledge in [mention the field or subject].

The program I intend to enroll in requires my full-time dedication, and as a result, I will need to take a leave of absence from work. I plan to commence my study leave on [start date] and anticipate returning to work on [end date].

During my absence, I will make every effort to ensure a smooth transition of my responsibilities. I am willing to provide any necessary documentation or training to ensure that my duties are covered adequately in my absence. Additionally, I will remain accessible via email for any urgent matters that may arise.

I understand the impact of my absence on the team and the importance of maintaining productivity. Therefore, I will work diligently to minimize any disruptions and ensure that my work is up-to-date before I leave.

Thank you for considering my request for study leave. I am confident that this opportunity will contribute positively to my professional development and ultimately benefit our organization in the long term. I look forward to returning to work with new skills and insights.

Please let me know if there are any further steps I need to take to formalize this request. I am available to discuss this matter further at your earliest convenience.

Thank you for your understanding and support.

Sincerely, [Your Name]

Study Leave Letter – Sample Format

Study Leave Letter – Example

Here’s an Example of Study Leave Letter:

[Your Name] [Your Position/Department] [Company/Organization Name] [Company Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

I am writing to formally request study leave from my duties at [Company/Organization Name] for a period of [number of months/weeks]. After careful consideration and consultation with my academic advisor, I have decided to pursue further education to enhance my skills and knowledge in [mention the field or subject].

The study program I plan to enroll in requires my full-time commitment, and therefore, I kindly request your approval for this study leave. My intended start date for study leave is [start date], and I anticipate returning to work on [end date].

During my absence, I am committed to ensuring a smooth transition of my responsibilities. I am willing to provide any necessary documentation or training to ensure that my duties are covered adequately in my absence. Furthermore, I will remain accessible via email for any urgent matters that may arise.

I understand the impact of my absence on the team and the importance of maintaining productivity. Therefore, I assure you that I will make every effort to minimize any disruptions and ensure that my work is up-to-date before I leave.

Thank you for considering my request for study leave. I am confident that this opportunity for further education will not only benefit my professional development but also contribute positively to our organization in the long term.

[Your Name]

Study Leave Letter for Teacher

Here is a Study leave letter for teacher:

Dear [Principal’s Name],

I am writing this letter to request study leave for the upcoming academic year [Year]. As a teacher at [School Name], I am passionate about learning and upgrading my skills to provide better teaching services to the students.

I have applied for a [Degree/Program Name] program at [University Name] which is scheduled to start from [Date]. This program will help me enhance my knowledge and skills in my field, which I believe will ultimately benefit the students.

I have already made arrangements to ensure that my responsibilities are taken care of during my absence. [Mention the name(s) of the substitute teacher(s) or colleague(s) who will take your classes or any other duties you perform]. I will also provide detailed lesson plans for the substitute teacher(s) to ensure that the students are not affected in any way.

I am committed to completing all my pending work before I leave, and I will also be available to assist in any way during my absence.

I hope that my request for study leave will be granted. I assure you that I will be fully committed to my studies and will return to the school with a refreshed perspective and knowledge to impart on my students.

Thank you for considering my request.

Request for One Year Study Leave (Course)

Here is a Study leave letter for one-year study:

I am writing to request a one-year study leave in order to pursue an advanced degree in [Field of Study] at [Name of University/Institution]. I have been employed with this company for [Number of Years], and I am grateful for the opportunities and support provided to me during my tenure.

I have carefully considered the implications of taking a study leave and believe that the benefits of pursuing this degree outweigh any potential challenges. The knowledge and skills I will acquire during this program will be invaluable to my role within the company, and I am confident that I can apply this knowledge to contribute positively to our organization’s growth and success.

I will use the time during my study leave to further develop my skills and knowledge in my chosen field, and upon my return, I will be fully committed to sharing my newfound knowledge and applying it to my work. I am confident that this study leave will be an investment in my personal and professional growth, which will ultimately benefit the company as well.

I have already been accepted to [Name of University/Institution] and plan to commence the program on [Start Date]. I will return to work on [Return Date], and I am willing to provide any additional information or assistance necessary to ensure a smooth transition during my absence.

Thank you for your consideration, and I look forward to hearing from you soon.

Study Leave Letter – Template

Here’s a Template of Study Leave Letter:

Study leave request letter to manager

Here’s a Study leave request letter to manager:

I am writing to formally request study leave from my duties at [Company/Organization Name] for a specified period. After careful consideration and discussion with my academic advisor, I have decided to pursue further education to enhance my skills and knowledge in [mention the field or subject].

Study Leave Request Letter to Manager

Study leave letter format for employees

This is a Study leave letter format for employees:

I understand the impact of my absence on the team and the importance of maintaining productivity. Therefore, I will work diligently to minimize any disruptions and ensure that my work is up to date before I leave.

Please let me know if there are any further steps, I need to take to formalize this request. I am available to discuss this matter further at your earliest convenience.

Study Leave Letter Format for Employees

Study leave letter to school principal

Here is a Study leave letter to school principal:

[Principal’s Name] [School Name] [School Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to request study leave from [School Name] for a specified period. After careful consideration and consultation with my academic advisor, I have decided to pursue further education to enhance my skills and knowledge in [mention the field or subject].

The program I intend to enroll in requires my full-time dedication, and as a result, I will need to take a leave of absence from school. I plan to commence my study leave on [start date] and anticipate returning to school on [end date].

During my absence, I will make every effort to ensure that I remain up-to-date with my studies and keep abreast of any assignments or projects. I understand the importance of maintaining my academic progress and will coordinate with my teachers to minimize any disruptions to my education.

Thank you for considering my request for study leave. I am confident that this opportunity will contribute positively to my academic development and future success.

Study Leave Letter to School Principal

Application for Study Leave Letter – Email Format

Here’s a study leave letter for office in Email Format:

Subject: Request for Study Leave

I am writing to request your approval for a study leave from [start date] to [end date]. As you may know, I have been pursuing a [degree/certification] in [field of study] for the past few months, and I have been offered the opportunity to attend a [duration] program that will greatly benefit me in my profession.

During my absence, my duties will be handled by [colleague’s name], who has agreed to take on my responsibilities while I am away. I will ensure that all my work is completed and handed over to [colleague’s name] before I leave.

I will also be reachable by email or phone during my absence, and I will keep you updated on any major developments that may affect the company.

I understand that my absence will have an impact on the team, but I believe that the knowledge and skills I will acquire from this program will contribute positively to the company’s growth and productivity in the long run.

Thank you for considering my request. I look forward to hearing back from you soon.

Best regards,

Study Leave Letter for Abroad

Here is a study leave letter to pursue further education in abroad:

Dear [Manager’s Name],

I am writing to request a study leave to pursue further education abroad. The program that I have been accepted into is [program name] at [university name], located in [country name]. This program will help me gain valuable knowledge and skills that will be beneficial to our organization when I return.

The duration of the program is [duration], from [start date] to [end date]. During my absence, I will remain available via email or phone for any urgent matters that may arise. I will also ensure that my duties and responsibilities are delegated appropriately to my colleagues so that there is no disruption to the workflow.

I am committed to completing any work that is pending before my departure and will ensure that all deadlines are met. I would appreciate your support for this opportunity and look forward to returning to work with enhanced skills and knowledge that will benefit the organization.

Thank you for your consideration.

Study Leave Letter for Office

Here is a Study leave letter for office:

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Manager’s Name] [Company Name] [Address] [City, State ZIP Code]

I am writing to request a study leave from [Start Date] to [End Date]. The purpose of this leave is to allow me to pursue [briefly explain the reason for your study leave]. I believe that this study leave will not only benefit me but will also be advantageous to the company.

During my absence, I will ensure that all my tasks are completed and that my team members have access to all the necessary files and documents. I will also be available through email to respond to any urgent matters that may arise.

Please find attached a detailed plan outlining how I intend to use my study leave, the benefits to the company, and how I will ensure a smooth transition.

I am grateful for your understanding and support during this time. I assure you that I will return with increased knowledge and skills that will benefit both my work and the company.

Thank you for your time and consideration.

FAQS for Study Leave Letter – Check Format, Elements, Examples

What should be the format of a study leave letter.

The Study Leave Letter format typically includes sender’s contact information, recipient’s contact information, date, salutation, body of the letter explaining the request for study leave, and a closing.

What are the essential elements of a study leave letter?

Key elements include the reason for the leave, proposed duration, start and end dates, how responsibilities will be handled during the absence, and contact information.

How do I ensure that the format of my study leave letter is correct?

Reviewing sample letters and templates can help ensure that the format is correct. Additionally, double-checking with company or school guidelines can be helpful.

Are there different types of study leave letter for different purposes?

Yes, study leave letter may vary depending on factors such as whether it’s for pursuing further education, professional development, or other reasons. The content and tone may differ accordingly.

Can I provide additional supporting documents with my study leave letter?

Yes, if applicable, you may include supporting documents such as enrollment confirmation, course details, or any other relevant information to strengthen your request.

A study leave letter is an important document that is used to request time off from work or other commitments to pursue further studies . It should be written in a professional and concise manner and include all the relevant details such as the duration of the leave, the reason for the leave, and how it will benefit both the employee and the employer . It is important to follow the company’s policies and procedures when applying for study leave and to provide ample notice to ensure that work arrangements are made accordingly. By following these guidelines, employees can ensure a successful and stress-free study leave experience.

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Letter Templates

sample application letter for study leave with pay

Are you planning to take a study leave with pay? In this article, we will provide you with examples of sample application letters for study leave with pay that you can use as a reference. These letters are suitable for employees who want to pursue further education or training to improve their skills and knowledge in their field.

Before we go to the examples, let us first understand what a study leave with pay is and how it works.

A study leave with pay is a type of leave granted by an employer to an employee who wants to pursue educational or training opportunities. It allows the employee to take time off from work to attend classes, seminars, workshops, or any other activities that can enhance their professional development. The employee is paid their regular salary during the duration of the study leave, and they are expected to return to work after completing their studies.

If you are planning to take a study leave with pay, you can use the sample application letters below as a guide. Feel free to edit them as needed to suit your situation.

Example 1: Master’s Degree Program

Greetings [Employer’s Name],

I am writing to request a study leave with pay to pursue a Master’s Degree in [Field of Study]. I believe that this program will help me acquire advanced knowledge and skills that will benefit both me and the company.

During my study leave, I will attend classes and complete the required coursework. I will also work on a research project that is relevant to my job and the company’s goals. I am confident that the knowledge and experience I will gain from this program will help me become a better employee and contribute more effectively to the company’s success.

Thank you for your consideration of my request. I look forward to your favorable response.

[Your Name]

[Your Signature]

Example 2: Professional Certification Program

Dear [Employer’s Name],

I am writing to request a study leave with pay to pursue a professional certification program in [Field of Certification]. This program is designed to enhance my skills and knowledge in my field and improve my professional qualifications.

During my study leave, I will attend classes, workshops, and review sessions to prepare for the certification exam. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s operations. I am confident that this program will benefit both me and the company by improving my performance and productivity.

Thank you for considering my request. I look forward to discussing this further with you.

Respectfully,

Example 3: Language Training Program

I am writing to request a study leave with pay to attend a language training program in [Language]. This program is essential for me to improve my language skills, which are critical to my job responsibilities and our company’s international operations.

During my study leave, I will attend intensive language classes and take language proficiency exams to assess my progress. I will also participate in cultural activities and events to gain a better understanding of the language and its usage. I am confident that this program will help me communicate more effectively with our international clients and colleagues and contribute to the company’s success.

Best regards,

Example 4: Leadership Training Program

I am writing to request a study leave with pay to attend a leadership training program. This program is designed to enhance my leadership skills and prepare me for future management positions.

During my study leave, I will attend leadership classes, workshops, and seminars to improve my leadership competencies. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s operations. I am confident that this program will benefit both me and the company by improving my performance and preparing me for future leadership roles.

Example 5: Technical Training Program

I am writing to request a study leave with pay to attend a technical training program in [Field of Training]. This program is designed to enhance my technical skills and knowledge and improve my performance in my job.

During my study leave, I will attend technical classes, workshops, and seminars to learn new technical skills and enhance my existing ones. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s technical operations. I am confident that this program will benefit both me and the company by improving my technical competence and contributing to our technical success.

Example 6: Research Training Program

I am writing to request a study leave with pay to attend a research training program in [Field of Research]. This program is designed to enhance my research skills and knowledge and prepare me for conducting research projects that are relevant to our company’s goals.

During my study leave, I will attend classes, workshops, and seminars to learn new research methods and techniques. I will also work on research projects that will help me apply the knowledge I gained from the program to our company’s research needs. I am confident that this program will benefit both me and the company by improving my research competencies and contributing to our research success.

Thank you for considering my request. I look forward to your favorable response.

Tips for Writing a Study Leave Application Letter

If you are planning to write your own study leave application letter, here are some tips to help you:

• Explain why you need to take a study leave and how it will benefit you and the company.
• Provide details about the program you want to attend, such as its duration, location, and curriculum.
• State your expected outcomes from the program, such as new skills, knowledge, or qualifications.
• Assure your employer that you have made arrangements for your work to be covered while you are on leave.
• Give a specific date for your return to work.
• Express your appreciation for your employer’s support and consideration.

Frequently Asked Questions

Q: how long can i take a study leave with pay.

A: The length of a study leave with pay depends on the type of program you want to attend and your employer’s policies. Some programs may last for a few weeks, while others may take several months or even a year to complete. Check with your employer and the program provider to determine the length of your study leave.

Q: Can I take a study leave with pay more than once?

A: It depends on your employer’s policies. Some employers allow their employees to take multiple study leaves with pay, while others may limit the number of times you can take a study leave. Check with your employer to know their policies on this matter.

Q: Do I need to pay back the study leave pay if I don’t complete the program?

A: It depends on your employer’s policies. Some employers require their employees to pay back the study leave pay if they do not complete the program, while others may not. Check with your employer to know their policies on this matter.

Q: Can I take a study leave with pay for personal reasons?

A: It depends on your employer’s policies. Some employers allow their employees to take a study leave with pay for personal reasons, such as learning a new skill or hobby, while others may not. Check with your employer to know their policies on this matter.

Q: Do I need to submit a report after completing the study leave?

A: It depends on your employer’s policies. Some employers require their employees to submit a report about their experience and learning outcomes after completing the study leave, while others may not. Check with your employer to know their policies on this matter.

Q: Can I take a study leave with pay if I am on probation or facing disciplinary action?

A: It depends on your employer’s policies. Some employers do not allow their employees to take a study leave with pay if they are on probation or facing disciplinary action, while others may consider it on a case-to-case basis. Check with your employer to know their policies on this matter.

Applying for a study leave with pay can be a great opportunity for you to improve your skills and knowledge and contribute more effectively to your company’s success. By writing a well-crafted application letter, you can convince your employer to support your study leave and help you achieve your goals. Use the examples and tips provided in this article to guide you in writing your own study leave application letter.

• application for study leave sample letter
• leave letter for company
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• official leave letter format for office
• leave application format for office mail
• leave application sample for office

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Table of Contents

Leave of absence letter for study reasons (+3 Samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

In this article, we will be displaying a number of samples of “Leave of absence letters for study” reasons.

Writing a “Leave of absence letter for study” reasons

When you are writing a leave of absence letter for study reasons, you will need to keep a few things in mind.

• You will first need to mention the date or dates on which you will need leave for studying
• You can then indicate the reason for your leave, in this case for the purpose of studying
• You can finally mention that you have handed over your responsibilities to someone else in the office during the period of leave, and can also provide your contact details to be used in case of an emergency

(Your address)

Dear employer,

I am writing to request study leave in order to prepare for my upcoming examinations in (state qualification exams). I would like to be on leave from (given date) to (given date), after which time my examinations will be complete. I hope you consider my request fully and see that the leave will benefit my preparation efforts.

Yours sincerely,

(Your name)

(Your department)

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad. I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thank you in advance.

Yours faithfully,

Job Designation…

I wish to apply for study leave in order to attend my Master’s program. It is very expedient that I upgrade myself. I actually applied to the University of Lagos and I have been admitted. I am expected to resume on the 4th of October 2010. It is a one year program. I intend to travel on the 4th of September and will be away for one year. In my absence, my duties will be undertaken/assigned to Miss/Mr. John.

Thank you very much for your consideration.

Frequently asked questions:

How can i write a leave letter for study.

If you want to write a leave letter for study reasons, you can do so by mentioning the same as the reason for your requirement of leave. In this letter, you can also mention the date or dates on which you require leave. In addition to this, you can further indicate that you have handed over your responsibilities to someone else in the office for the time-being.

What is study leave?

Study leave is the particular period of time that educational institutions grant to students so that they can study for their upcoming examinations at home. The study leave can be either granted before the examination or in between subjects.

If you like this article, please post your comments and questions below.

https://arts-literature.blurtit.com/3561681/sample-letter-for-requesting-for-study-leave

https://www.formpl.us/blog/leave-application-letter-samples

https://docpro.com/doc1827/leave-application-letter-for-work-employee-to-employer-study-leave

https://assignmentpoint.com/sample-leave-application-format-for-further-study/

https://ascholarship.com/leave-application-samples-and-format-for-university-college-school-office-shop-and-business/

https://www.englishforums.com/English/LetterRequestStudyLeave/xzrzp/post.htm

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Related posts, leave of absence letter for a teacher (+5 samples), sample resignation letter for fire department (+5 samples), sample resignation letter for a graphic designer (+5 samples).

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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51+ SAMPLE Study Leaves in PDF | MS Word | Excel

Study leaves | ms word | excel, 51+ sample study leaves, what is a study leave and why is it necessary, so, why pursue higher education, the fruits of study leaves, how to write a winning study leave request.

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Sample Study Leave Application Form Template

It Pays to Be Accomplished

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10+ Study Leave Approval Letter Templates( Pdf+ Doc)

If your firm or organization has formal study leave guidelines, you are going to be required to file an application for permission from your superiors.

The letter will be intended to start the departure procedure, but it will additionally indicate how soon you anticipate heading out and how soon you anticipate coming back. 😄

In some situations, particularly with federal agencies, you may be compelled to execute an agreement stating your promise that you are going to return after a certain length of time; in addition, you will continue to work for the federal government for a predetermined amount of period. 

If you want to apply for academic leave, see the suggestions for how to draft a study leave application below. 💪

Table of Contents

What to Write in a Study Leave Approval Letter

Drafting a study leave approval letter requires a lot of intricate details. The letter should adhere to the guidelines of the organization for it to get approved. You should be very particular about the details of the leave and leave no room for doubt or confusion.

Go through the below-mentioned points to understand the necessary things to mention in your study leave application letter. ⤵️

• Mention a time frame for your study leave and assure your head that you will be back on the mentioned date. ⏳
• If you are preparing for an exam that your head or boss might not be aware of, then mention a bit about the exam and why you are preparing for it. 🧑‍🎓
• If you are already registered for the exam and then applying for the study, leave, then attach yours admit card details along with the letter. 🪪
• Mention the date of the exam. 📅
• Explain how will the study leave benefit you and how cracking the examination can also help the firm you are working in. 📈
• If you are applying for a study program abroad, mention the country’s name and university. 🌏
• Positively mention the course for which you are applying the study leave. 📚
• While concluding your letter, mention your name and also your position in the firm. 📛

How to Write a Study Leave Approval Letter (Tips)

Here are a few pointers to keep in mind while writing a study leave approval letter. 👇

Be polite in your approach and mention how you feel privileged to work in this firm. Mention how this examination will help you to grow as an individual. 😄

Don’t keep it short

State the required facts and make sure to highlight the important facts. Mention all the details of the study program or the exam in detail. 🎯

Be confident

You have to convince your boss to grant you the leave, so make sure you sound confident. 😎

Maintain clarity

Always be clear about the details of the examination. Mention the important dates and the requirements of your leave clearly. There should be no room for doubts in the letter. 🔍

Attach important documents

To make your leave application letter much more convincing, attach the required documents for your records. It helps to build trust and maintain goodwill with the firm and your boss. 📄

Letter Template: 1

Study Leave Approval Letter

[Designation]

[Company name]

Subject: 

Respected Sir/Madam,

I am (mention your name) writing this letter to inform you that your study leaves application has been accepted by the company’s management [mention company name].

As per the company norms, you will get an official leave for (mention days), and in that duration, there will not be any pay cut from your salary. You will get the full payment as you used to get. 

Everyone knows how hardworking you are and how much effort you put into your work. You do everything well at the right time.

So, do your best in exams with your hard work and knowledge. But before you go, the tasks that have been assigned to you will be completed, and for future work make sure to complete all the necessary things which will be needed before leaving.

We hope you will rejoin our company after upgrading your skills. Once you back to the office, the company’s management will take up your promotion.

 We wish you all the very best for your bright future. If you have any doubt, please let me know. For further information, you can reach me anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

All the best for your exams!

[Sender Name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

[Name of the sender]

[Insert the Sender’s Designation]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

[Insert the Receiver’s Name]

[Designation of the receiver]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of approval for study leave

Dear [Name of the recipient],

I am writing this letter on behalf of our company (mention the name of the company) to inform you that, your application for the study leave of (mention the time) years has been accepted by our higher authority of the company.

You can now move ahead to get your high education to enhance your skill and knowledge to a great extent.

You will be very happy to know that, the company will pay (mention the amount in percentage) of the total tuition fees of your study and you will have to bear just the remaining part of the cost of your education.

We hope that you will again join our company with your enhanced knowledge after completing your studies. Once you are back after completing your studies with great success, the higher authority of the company will think about the matters regarding your promotion. 

You are requested to send a letter of acceptance to our company. We wish for your successful future and the best experiences in your studies.

Hope you work with you again in the near future.

Thanking you.

With regards,

Letter Template: 3

I am writing this letter to make you aware of the good news that our company (mention the name and details of the company) has accepted your application for study leave for (mention the time period) years.

You will get (mention the amount) percent of your salary every month and some other wages to support the cost of your higher studies for those (mention the time) years according to the terms and conditions of our company.

We all know that you have been a very dedicated and hard-working employee of our company for the past () years. Hence, we wish you great success in your higher studies. We hope that you will join our company again in the future after completing your studies.

You are requested to complete all the pending things before leaving for your studies. After you join the company again, our management will seriously think about your promotion.

We wish you all the best and success in your future. You can contact us at any time in any kind of need.

All the best for your promising career.

Thank you very much.

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Sample Leave Application format for Further Study

[These sample application for study leave with pay. Teachers, students, and office employees can follow thee formats. You can follow these formats as email letter. You can modify the format as your requirement.]

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Respected Sir,

Higher Education Commission, (Country name) has recently offered free three-month study program of  (Another country name, like France) for the candidates fulfilling the criteria. For government and private servants, it is pre-requisite to get approval from the relevant department.  Sir, I fulfill the criteria of this study program. I believe it is a golden opportunity for me to translate my long cherished dream of studying abroad into the reality.

Sir, I am committed to continuing my services to the department after getting higher education in (Country name). Therefore, I shall be very grateful to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Another format, (Email Format)

Leave Application for Further Study

Respected Sir/Madam,

I am working in this company as project manager for last one year. I would like to state that my father lives in (Area and country name). He has called me to (Area name) for further studies there. There are great universities in London which are offering one year MS degree (Education degree name) in Management Sciences (Subject name). Due to which I need leave from my job for one year for further studies in (Country/area name).

Kindly grant me leave for one year. Also let me know if you need any documentation for further processing.

Thank You for your time.

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How to Explain Leaving a Job in a Cover Letter

• Cover Letters
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How to Write a Resume With a Two-Year Employment Gap

How to tell your employer you are leaving to go back to school, how to answer in an interview if i left a job because i was sick.

• Can You Leave a Really Bad Employer off Your Resume?
• How to Generalize a Resume

The reason you give for leaving a previous job in a cover letter to a prospective employer can say a lot about you. Make sure any information you volunteer paints you in the most positive light possible. You needn't mention why you left a past position when applying for a job unless you are specifically asked to do so; in fact, many career experts recommend you don't bring this up in a letter, email or interview unless asked.

When asked, use your past departure as a way to sell yourself to a company's selection panel, if possible. Reviewing different ways and techniques related to explaining your decision to leave a company will help you be prepared to make a better case for your situation.

If You Were Fired

Don't mention the details of your departure from a job if you were fired, recommends jobs website, Indeed.com . You should look to keep your cover letter as positive as possible throughout. You may have to discuss the reason you left a job if you're called in for an interview.

This gives you the opportunity to explain delicate situations in person and put your own spin on any problems you experienced with a past employer. Be completely honest if this issue arises at the interview. You could face disciplinary action or termination if your employer finds out you lied.

Leaving Under Good Circumstances

Include information about your reasons for leaving a past job only if it shows you in a good light. Stating that you left a job because you didn't like a company's culture or strategic vision could make you come across as a bit of a troublemaker. Writing that you were unhappy with your daily commute or the number of hours you had to work could also make you appear negative.

Mentioning that you moved on to accept a more senior role at another firm or wanted to further your career by acquiring new skills and experiences are two examples of how to use job changes effectively in a cover letter.

Taking a Break

Some people leave jobs to take a break from working, either to have children or go back to school. Having taken time out of your career to earn a degree, take a vocational course or acquire a professional qualification could improve your chances of landing an interview, especially if the study you undertook relates to the position you seek. Let the potential employer know how your studies, certificate, diploma or degree will apply specifically to this new position you're applying for and how it will benefit the company.

Staying at Home

More and more women who took a career break to raise children are re-entering the workforce once their children are old enough to attend school for most of the day – andh more and more employers don't have a problem with these types of gaps. Write that you took time out to raise a family if you left a job to stay at home with your children. Jobs website Monster.com provides a sample reply you can use to help answer this question.

Any large gaps in your resume should be explained. If your resume shows a five-year hiatus between jobs, a prospective employer will want to know what you were doing. A break of a couple of months doesn't need to be explained, but anything more than this could raise eyebrows if not explained properly. If applicable, state in your cover letter if you took time out to go traveling. This can be viewed in a positive light by employers.

• Indeed: How To Explain Your Reasons for Leaving a Job
• Monster: How to handle sticky situations in your cover letter

Michael Roennevig has been a journalist since 2003. He has written on politics, the arts, travel and society for publications such as "The Big Issue" and "Which?" Roennevig holds a Bachelor of Arts in journalism from the Surrey Institute and a postgraduate diploma from the National Council for the Training of Journalists at City College, Brighton.

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