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How to Write a Scholarship Cover Letter

Gabriel Jimenez-Ekman is a content editor and writer at Scholarships360. He has managed communications and written content for a diverse array of organizations, including a farmer’s market, a concert venue, a student farm, an environmental NGO, and a PR agency. Gabriel graduated from Kenyon College with a degree in sociology.

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Maria Geiger is Director of Content at Scholarships360. She is a former online educational technology instructor and adjunct writing instructor. In addition to education reform, Maria’s interests include viewpoint diversity, blended/flipped learning, digital communication, and integrating media/web tools into the curriculum to better facilitate student engagement. Maria earned both a B.A. and an M.A. in English Literature from Monmouth University, an M. Ed. in Education from Monmouth University, and a Virtual Online Teaching Certificate (VOLT) from the University of Pennsylvania.

Scholarship cover letters might seem intimidating, but they should not deter you from applying for scholarships. Sometimes, students are intimidated because they don’t know how to write a scholarship cover letter. The following guide includes a thorough description of what you should address in the letter and how to format it.

First, let’s talk about the most fundamental question: what’s the ultimate goal of the cover letter?

Goals of a scholarship cover letter

Create a personal appeal by letting your voice come through.

Most scholarship applications largely consist of forms and checklists, but cover letters are a great opportunity for the reader to hear you make your case in your own voice. While you should still maintain a formal tone, you should not be afraid to write personably.

Emphasize the importance of your accomplishments

Resumes and application forms are great opportunities to describe your duties at past positions you’ve held, but a cover letter is a great opportunity to go one step further.

Describe the skills developed in your past positions

Think about how past learning experiences helped shape your ambitions. For example, if you had an internship in the office of a local government official, you could use your cover letter to describe how your experiences helped hone your organizational skills and shape your sense of civic duty. 

• Share what you hope to pursue and build upon

How will you work towards your future goals and build upon your past experiences? Scholarship readers want to award their funds to students with a strong sense of ambition and an exciting future. Emphasize that you have big plans for the future, and how you will use the scholarship to accomplish them.

Highlight circumstances not addressed in the scholarship application

For example, if you have community service experience, but there was not a question in the application that allowed you to mention that, a cover letter is a great place to bring it up. This may not be specifically relevant to the scholarship, but speaks to your character and can help put you ahead of the crowd.

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Differences between a scholarship cover letter and a scholarship essay

Scholarship essays and cover letters have a lot in common:

• They are both opportunities to write about your future ambitions and show how you have reflected on your past experiences.
• Both allow you to make a personal appeal to your reader, and to bring up relevant information that was left out of the rest of the application. 

However, while there is a lot of overlap between scholarship cover letters and scholarship essays, there are a few key differences:

• Scholarship essays are written in response to a prompt, but scholarship cover letters do not have an explicit prompt. For students who are used to prompts, this can be a stumbling block.
• One way to help overcome this open-endedness is to imagine the prompt as: “ Tell me about yourself and why you would be a good fit for this scholarship. ” Remember, the goal of a scholarship cover letter is to introduce yourself and to make a compelling case for your candidacy while highlighting assets not showcased in the rest of your application.
• Another key difference is in formatting; there are specific formatting rules for a scholarship cover letter, which we will cover below. 

See also: How to write a winning scholarship essay

Formatting tips

While everyone’s cover letter is different and some scholarships may have specific requirements, here are a few general formatting tips to make your cover letter a success:

• Cover letters should be 1 page long, and it can be beneficial to break them down into small paragraphs to help the reader digest them more easily.
• They should also include a header with the date, your name and address, as well as your email and/or phone number.
• After the header, skip a line, and write the date.
• Skip another line, and include the name and title of the person you are addressing the letter to, and the address of the organization if available.

Some scholarships will list the name that the letter should be addressed. If you can’t find the name easily, try doing a bit of research to see if you can find the name of the person who will be reading your application. This can help put you ahead of your competition by showing that you did some additional research.

If you can’t find a name, you can skip that part of the header and write: “Dear selection committee” in your introduction. Here is an example header for someone who was able to find the name of their application reader:

James Wright 580 Chase Ln New Meadows, ID 83654 [email protected]

March 12, 2021

Ms. Carol Smith Better Business Bureau 12639 W Explorer Dr Boise, ID 83713

Dear Ms. Smith,

I am writing… ____________________________________________________________

Good luck writing your scholarship cover letter!  Be sure to apply to all the scholarships you qualify for. Remember, there are scholarships for all demographics, including for women , high school seniors , and Black students.  Some scholarships require essays and applications, but others are no-essay or easy to apply for scholarships . Remember, Scholarships360 is here to provide valuable resources and access to scholarships for students!

Key Takeaways

• Create personal appeal by letting your unique voice come through
• Emphasize the importance of your accomplishments and describe the skills learned in your past positions
• Highlight circumstances not addressed in your scholarship application
• Be mindful of any specific requirements when crafting your cover letter

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How to Write a Cover Letter for Scholarship

Learn how to showcase your skills and personality in your scholarship cover letter and increase your chance of becoming a top applicant by reading our guide!

Article highlights

A scholarship cover letter is a crucial part of most scholarship applications. A well-written cover letter can have a significant impact in the decision-making process as it is your chance to showcase your unique experience and personality. In this article, we'll go over everything you need to know to write a great scholarship cover letter.

What is a scholarship cover letter?

A scholarship cover letter, also called a letter of motivation, is a letter you write to the scholarship committee to request their consideration for a grant and persuade them that you are a deserving candidate for the scholarship. The main intention is to highlight your academic accomplishments and academic record .

In this letter, you should showcase your strengths and skills in a way that explains why you are a great candidate for the scholarship. Also, this is your chance to provide a more detailed overview of your academic and extracurricular achievements and interests that may not be covered in a CV or resume .

3 reasons to write a scholarship cover letter

1. it can help make your application stand out.

Academic scholarships are extremely competitive so you need to make sure you do everything in your power to be considered. Here's where a scholarship cover letter steps in. Scholarship committees receive numerous applications from students with straight A's, extensive lists of extracurriculars, and high exam grades. Use your cover letter to stand out and explain why you should win the grant .

2. It allows you to communicate your future plans

For institutions and foundations, a scholarship is an investment, thus naturally they want to be confident that it will pay off. That's why outlining how a particular grant aligns with your future research or work plans can make you a top applicant.

3. It can demonstrate your level of English

The majority of scholarships for international students expect the applicants to have high English proficiency . Most of the time, they require you to attach a certificate to your application. But even then, seeing your level of language skills in a scholarship cover letter can win you some additional points. However, it's important not to go overboard - remember this isn't an artistic essay.

Different forms of scholarship cover letters

Apart from the standard scholarship cover letter, particular scholarships may require you to submit information about yourself in a different form. It can be:

• a personal statement , which is meant to tell who you are as a person, your interests and motivations;
• a motivation letter , which communicates why you chose a particular program or scholarship, as well as how you fulfill the requirements;
• an essay , which typically answers one specific question about you;
• a form or a document with a few questions , where you'll have to answer specific questions (which may or may not cover the information you'd usually provide in a cover letter).

How to write a cover letter for scholarship: step-by-step guide

The main purpose of a scholarship cover letter is to showcase your strengths and goals and why those make you a great match for the grant. Here's a step-by-step guide to help you write a cover letter for scholarship:

Review the scholarship’s application requirements

Before writing your cover letter for a scholarship, always check the application requirements . Every scholarship can have different expectations, some applications even have specific questions they want you to answer, so make sure to do thorough research to tailor your cover letter to a specific grant .

This can give you a better idea of what to include in your application and highlight the experiences and skills that are not included in your resume but may increase your chances of being the winner.

Write an introduction

The introduction is where you can make a positive first impression on the scholarship committee and let them get to know you. In the introductory paragraph, you should cover:

• who you are,
• how you learned about the scholarship,
• why it sparked your interest.

Avoid using generic phrases and templates, and adjust your introduction to better fit the specific scholarship you are applying for.

Highlight your professional experience and internships

In the first body paragraph, you should highlight relevant skills and achievements and your professional experience and internships . Depending on the scholarship requirements, choose suitable experiences from your previous education and explain how they allowed you to gain knowledge and skills related to a particular field. This can demonstrate your learning style and commitment to personal growth.

Share your academic ambitions and interests

Describe your academic interests and ambitions in the next body paragraph. Generally, scholarships search for potential and want to help promising students to pursue their interest in academia. So keep in mind that scholarship committees may look for candidates with academic aspirations and ambitions .

Talk about your aspirations post-graduation

It is also important to talk about your post-graduation aspirations and long-term goals. Whether you want to continue your education or enter the industry, show the reviewing committee how this scholarship is a good investment in your future. Highlight how this funding could impact your career post-graduation.

Summarize your goals and credentials with a conclusion

Restate your interest in the scholarship and why you are a great candidate in the last paragraph of your scholarship cover letter. You can include your contact information and encourage the reviewing committee to reach out to you. This is also a good place to express gratitude for considering your application.

Proof-read and update your cover letter

Always check for spelling, grammar, and punctuation mistakes at least twice as they can point to a lack of attention to detail. Consider asking someone else , ideally, a professor, to review it and provide their insights and feedback . This way you can avoid missing any errors and adjust your tone and writing style .

Tips for writing a scholarship cover letter

Here are some other important things you should keep in mind while writing a scholarship cover letter:

Make your cover letter unique and personal to your interests and achievements

The reviewing committee has gone through many cover letters, having seen those generic templates and patterns numerous times. This is a chance for you to make your cover letter personal and unique . Describe your specific goals, showcase your personality, and provide all relevant information that can help you stand out.

Format your letter in a professional manner and check for errors

Match your letter to the recommended formatting to make it look more professional:

• use a simple font and an appropriate size
• check the margins on the sides of the pages
• check the spacing between the lines
• try to make it one page long (unless a different length is specified)

Always double- or triple-check for spelling mistakes . According to Forbes , typos and grammar mistakes are among the top 5 reasons why many students have their applications rejected.

Include quantifiable accomplishments

Choose quantifiable achievements that reflect the criteria related to applicants' skills and accomplishments. It helps the reviewing committee determine how you compare to other candidates . Consider including your grade average, your most notable project, and numerical data that demonstrates your performance in relevant academic and extracurricular activities.

Don’t forget to provide evidence to back up your points

It is helpful to refer to evidence to support your points. For example, you may consider mentioning the specific source of your skills or situations where you have successfully applied them. It's best to avoid including any information that cannot be backed up .

Here's a piece of advice from Swedish Institute Scholarship recipient Suci Ariyanti :

Be honest. Never give false information, or exaggerate things. Not only will the SISGP committee do random checks on applicants, but it is also important to keep your integrity intact.

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A scholarship cover letter gives you an opportunity to highlight your academic accomplishments and academic record and persuade the reviewing committee that you are a great candidate for the scholarship. Providing more information about you lets them get to know your personality and adds details to your application.

Make sure to spend enough time on this cover letter since it's a very important evaluation point during the decision-making process. Thoroughly research the requirements and tailor your letter to a specific scholarship . And don't forget that transparency is key , the selection committee aims to choose you for who you truly are!

Keystone Team Author

The Keystone Team is comprised of experienced educators and advisors dedicated to providing valuable resources and advice to students all over the world.

A Compelling and Motivating Scholarship Cover Letter Example

There’s a lot of great advice on writing cover letters to pursue different careers or get into the university of your dreams. Unfortunately, scholarship cover letters tend to be overlooked in all of this. That’s a shame, because a motivational scholarship cover letter can really make a difference as you apply for competitive scholarship funds.

If you’re applying for tuition aid in hopes of receiving some much needed funding, keep reading. We’ve lined up several actional writing tips, and a scholarship cover letter sample that you can use as a writing aid. 

What Should I Write in a Scholarship Letter?

A cover letter for scholarship application is the first point of introduction between you and the admission committee (or specific professor). Its main goal is to provide extra context around your application — highlight your strengths, past academic and professional achievements, motivation, and goals.

Here are several good points to bring up in a scholarship cover letter:

• Your motivation and passion for a specific program/subject 
• What differentiates you from other applicants 
• Why you are a good “fit” for this particular scholarship 
• What are your strengths and unique experiences? 

Remember: a cover letter isn’t the same as a scholarship application essay . Unless you are given a specific writing prompt, don’t try to turn this into a personal narrative. Instead, maintain a more formal tone and structure of a standard business letter. And save the storytelling bits for the other parts of your application. 

How Long Should a Scholarship Cover Letter Be?

A standard cover letter for a scholarship should be one page long. That’s 250-400 words in Times New Roman 12 font. It may be tempting to go longer. But remember that most admission officers have limited time and won’t dwell on your letter for an eternity. So keep some other curious bits about yourself for other documents — a personal essay, requested application forms, etc — and leave make your cover letter short . 

How to Write a Cover Letter for a Scholarship

Writing a cover letter for a scholarship is easy when you understand the required structure and format. First, check if the application form provides any specific guidelines or writing prompts.

If there are no special requests, go with a “classic” structure of a cover letter:

• Introduction paragraph: State your name, the reasons for the letter, and the specifics of the scholarship application.
• Body: Sum up your main “talking points” into 2-3 well-structured paragraphs. Keep it at one main idea per paragraph.
• Concluding paragraph: Thank the reader for their time and consideration and suggest follow-up action (e.g. to contact you if they have any other questions). 

Now let’s zoom in on every step. 

How Do You Start a Scholarship Letter?

If you were asked to mail a cover letter, the very first thing you should write is the recipients’ address and full name. Research and double-check both in advance! If you are applying online, start with a formal greeting, and a quick summarizing paragraph, introducing yourself and your objective for writing. 

Here are several sample opening paragraphs for scholarship cover letters: 

Formal Opening 

My name is Joanne Ninja and I would like to be considered for Fuller’s Fund Financial Aid Program for first-generation college attendants. Presently, I’m a high school student at Willow Creek Highs, Head of the Robotics Group, and First-Prize Winner of Regional Robotics Comp in Ohio. Enclosed are copies of my academic accomplishments. 

Personal Opening 

When I was 5, my Grandmother gifted me an old and rusty clarinet. At first, I hated the gift. Because I hoped to receive a radio-controlled helicopter like my neighbor had. But then Grandma showed me how to play the instrument. I was dazzled. The tune she taught me to play helped me make it through the most challenging times when I was growing up in an incomplete family and struggling with anxiety. Her passion for music prompted me to apply to the NYC Arts academy. 

Format Your Letter So it is Easy to Read

Once you’ve crafted several openings, work on the body of your letter. There could be hundreds of applicants for a single scholarship. A single person will most likely have to read all of them and then determine whether or not an applicant should be given further consideration. If your application letter looks like a wall of text, it won’t make it any further. 

Thus, format your letter for readability. Start by choosing a font that is friendly to the eyes. Use plenty of white space. Break your letter down into small paragraphs. Finally, keep things brief. Your letter should be compelling, not lengthy.

Sample Scholarship Cover Letter Format

[Name of the Institution] 

[Full address] 

[Name of the Organization or Contact Person], 

Opening statement: Keep this one 1-2 long sentences max. Summarize your agenda for writing and provide an umbrella statement for the rest of the letter. 

First Paragraph: Write around 100-150 words around your first talking point — educational background, achievements, personal reasons for applying. 

Second Paragraph: Transition to the second discussion point. Add another 100 words about why you should be considered.

Third Paragraph: See second. 

Closing paragraph: Provide a logical conclusion to the discussion. Thank the reader for their time and suggest the next steps. 

Sincerely, 

Name, Signature

Relate Your Chosen Course of Study to The Scholarship

Many scholarships are offered by groups or other organizations with a cause or goal in mind e.g. increase the number of women in STEM or aid people of certain backgrounds. One of the best things you can do in your scholarship cover letter is to share how your chosen studies align with those goals.

For example, if you are studying nursing , and are applying for a scholarship at a community organization, you can discuss how you might return to your community as a volunteer to provide healthcare to underserved people.

Include All of The Required Information

Read through all of the information that you have about the scholarship and the application process. The organizers may ask you to include specific information. You may even need to provide a response to a certain prompt in your motivational letter. Double-check before submitting to ensure that you are including every bit of required information.

Document checklist for scholarship applications:

• Completed scholarship application forms 
• Personal ID
• Social security number 
• Proof of income (bank statements, tax returns)
• High school transcripts
• Transcripts for previous college work
• Letters of reference or contact person(s)
• Letter of recommendation 
• Scholarship application essay or personal essay 
• Resume and cover letter 

Check Spelling and Grammar Carefully

Any time you are applying for any sort of academic aid, you should pay very close attention to detail. Even small errors in spelling and grammar will really stand out. This can result in your being removed from consideration. To avoid this, take a multi-staged approach. Here is an example.

• Start by turning on the spelling and grammar checker that comes with your word processor.
• When you finish writing,  use another, premium tool. Try Grammarly or WhiteSmoke.
• Next, read your finished letter out loud. Fix any mistakes.
• Finally, have a trusted friend, family member, or teacher review your letter.

Use Powerful Examples

Remember that the purpose of your scholarship letter is to motivate your reader. You want to show them that you are the person who is the best fit for their scholarship. A scholarship fund might be intended for a student who is a good leader, interested in a specific academic field, exemplifies service to others, or who adheres to a specific belief system. The requirements for scholarships vary widely.

How do you prove you are a good fit? The best way is to show it by using one or two great examples. Imagine that you are applying for a scholarship given by an animal rights organization. You might share the story of how you spent two summers interning at a wildlife rehabilitation center. This provides concrete evidence of your loyalty to that cause.

Here’s another compelling scholarship cover letter example:

“The mission of Dentelles Fund is to attract more women to STEM. That is a cause that I share too. During my undergraduate studies, I volunteered with several local schools in Denver Districts, alongside my professor. Ms. Johns. Together, we hosted after-hour workshops for girls, interested in entering STEM. I also provided individual tutoring and mentoring to a group of high-school girls who are preparing to enter the field. At that time, I recognized that teaching would be my ultimate career goal. That is why I’d like to pursue an MA degree at Colorado Tech State”. 

Stuck for ideas? Check out other cover letter examples our team has created for more experienced professionals. You can pick up a few more styling tips on how to effortlessly weave in some personal stories into a cover letter.

Sample Cover Letter for Scholarship in .docx Format

To demonstrate some of the points made above, here is a sample scholarship letter. Feel free to use it as a guide.

Download example (Word version)

Scholarship Cover Letter Example – Text Format

Dear Ms. Billings,

My name is Jonathon Ninja. I’m a senior at Metro Academy of Fine Arts. I’m writing this letter as part of my application for the Greater Washington Area Music Scholars award. I plan on attending Berklee School of Music in the fall, and will study Jazz Saxophone and Music Theory.

I know that the Music Scholars award is designed to go to a student who plans to pursue a career in music performance. Not only do I plan to do that, I am actively working as a paid performer even as a student. I am currently the tenor saxophonist for the Metro Community Jazz band. In addition to this, I am part of a jazz ensemble, Ninja Music Group that regularly plays weddings, parties, and other gatherings. I was also fortunate enough to backpack through Europe earning money busking and singing with local bands.

The rest of my application packet requires all of the information you requested. Please note that my GPA matches your organization’s requirements. I have also included my letter of acceptance from Berklee.

Thank You, 

Jonathan Ninja

Final Tip: How Do You Write 5 Sentences About Yourself?

A lot of scholarship application forms ask you to share five personal statements about yourself. So what should you bring up? Don’t repeat the same highlights from your resume and cover letter. Instead, use a mix of personal, educational, and professional achievements when answering this question. Here’s a quick formula:

• Write a sentence about your background and what shaped you as a person. 
• State what makes you passionate about the chosen field of work and research. 
• Mention an interest or activity that provides a glimpse of your personality.
• Explain your aspirations and plans for the future. 
• Finish with your most significant personal or professional achievement. 

Follow the tips above, and you are likely to impress any scholarship committee and encourage them to give you a further chance of making your case in person!

Other Cover Letter Samples

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A huge collection of cover letters created by a ninja team of writers and career advisors. Learn how to write, style and file cover letters that employers actually enjoy reading.

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Scholarship Cover Letter Example & How-To (2023 Guide)

Written by James Vandersmith

April 12, 2023.

Are you applying for a scholarship in 2023? Writing a cover letter can be an intimidating process, but with the right approach and resources, it can also be incredibly rewarding. An effective cover letter should serve as your introduction to the selection committee, provide details about your skills and qualifications, and impress the readers enough to get an interview.

Start your Scholarship Cover Letter with a Professional Salutation.

It’s important to address your cover letter to the appropriate person. Make sure you have researched the organization and include their name in the greeting. If you are unsure of who will be reviewing your scholarship application, it’s okay to use a generic salutation such as “To Whom It May Concern:” or “Dear Scholarship Committees:”

Be Honest about How Financial Assistance Might Help You in Your Scholarship Cover Letter.

Explain why you are in need of financial assistance. It is important to demonstrate genuine need and explain how the organization’s scholarship will help you achieve your goals. You can also explain what inspired you to pursue education, or how this scholarship will help shape your future.

Introduce Yourself & Your Intentions.

The introduction of your scholarship cover letter is a great opportunity to introduce yourself and explain why you are interested in the organization’s scholarship program. You should provide a brief overview of who you are, as well as the reason why you believe that you deserve their scholarship. Provide specific examples or achievements that show how you can make an impact on their organization.

Explain How You Meet The Requirements Of The Scholarship in your Cover Letter.

Now that you have provided information about yourself, you can explain how you meet the requirements of the scholarship. Review the criteria for the application and make sure to include specific examples that show how you fit their qualifications. Make sure to communicate your academic goals and achievements in a way that makes it clear why you are an ideal candidate.

Explain Why You are the Ideal Candidate.

After you’ve written your salutation, it’s time to explain why you should be awarded the scholarship. Make sure you include details about your academic achievements, and leadership experience that make you the ideal candidate for this particular scholarship. Be sure to also mention any unique experiences or struggles that have helped shape who you are today and made you an even stronger contender for the award.

Don’t Forget About the Structure of your Scholarship Cover Letter.

The structure of your scholarship cover letter should be similar to any other professional letter. Include a header at the top with your contact information and the date, followed by a salutation, body paragraphs, and a closing. Make sure you’re using proper grammar and spelling throughout the document.

Include relevant details and information in your Scholarship Cover Letter.

The body of your cover letter should provide the reader with more information about you and why they should award you with their scholarship. Make sure to include any relevant work experience, education, activities or volunteer opportunities that show how you are a great fit for the organization’s mission.

Show your Enthusiasm in your Scholarship Cover Letter.

Make sure to demonstrate your enthusiasm for the scholarship in your cover letter. Review the organization and get an understanding of their mission and values so that you can explain why you are passionate about their work. Make sure to include any personal stories or anecdotes that show how you relate to the organization and its goals.

Mention all Relevant Awards or Accomplishments in Your Scholarship Cover Letter.

If you have any relevant awards, good academic record, or accomplishments, make sure to include them in your cover letter. These should be achievements that are related to the scholarship you are applying for and can demonstrate why you would be a great addition to their program. For example, if you are applying for a leadership scholarship, make sure to mention any awards or accomplishments that show your ability to lead.

Demonstrate your Writing Ability in Your Scholarship Cover Letter.

Your cover letter should demonstrate your writing ability and provide evidence of why you are a strong candidate for the scholarship. Make sure to include persuasive language while still staying formal, and aim to be concise yet descriptive in order to capture the reader’s attention. This is also an opportunity to show off your research abilities by including specific details about their organization and its mission.

Before submitting your cover letter, make sure to proofread it several times. This will ensure that you have caught any typos or grammatical errors and can help demonstrate your attention to detail. You may also want to consider having a friend or family member read through it for additional feedback.

Set the Tone in your Scholarship Cover Letter.

The tone of your cover letter should be professional and enthusiastic. This should reflect the fact that you are passionate about the scholarship and excited for the opportunity to join the organization’s program. Make sure to avoid using overly casual language or excessive flattery.

Keep your Scholarship Cover Letter Concise.

Make sure to keep your cover letter concise and to the point. Make sure that every sentence has a purpose and only include information that is relevant to the scholarship. Avoid rambling or providing too much irrelevant information as it can make your cover letter difficult for the reader to understand.

Close your Scholarship Cover Letter With a Formal Sign-off.

Your cover letter should conclude with a formal sign-off that demonstrates your professionalism. Formal closings such as “Sincerely,” or “Best Regards” are appropriate for most scholarship applications. If you prefer to be old fashioned, it is recommended to do a handwritten signature if you will be submitting a physical copy to show the extra effort that you’re willing to show. Make sure to thank the recipient for their time in considering your application and provide contact information if they have any questions.

When writing a scholarship cover letter, make sure to keep the following tips in mind:

• Make sure you’re using professional language and appropriate grammar.
• Use clear and concise language that is easy to read.
• Avoid overusing industry jargon or repeating yourself too often.
• Proofread your document several times for any typos or errors.
• Use clear examples that explain how you meet the qualifications of the scholarship.
• Make sure to include information about why you are an ideal candidate for their organization.
• End your letter with a friendly yet professional closing.

Good luck in your scholarship application! We hope this Scholarship Cover Letter guide has been useful in helping you craft an effective and compelling application. Remember, the more research you do about the organization and its mission, the easier it will be to tailor your letter to their needs. With some effort, dedication and a well-written cover letter, you can increase your chances of being awarded with the scholarship.

Scholarship Cover Letter FAQs

What is a scholarship cover page.

A scholarship cover page is the introductory page of a scholarship application, which contains information about the organization and your qualifications for the scholarship. It should be concise, professional, and provide evidence that you are the best candidate for the scholarship.

Who should I address my Scholarship Cover Letter to?

You should address your Scholarship Cover Letter to the selection committee or the person responsible for awarding scholarships. You can contact the organization to find out who is in charge of making these decisions.

What should I include in my Scholarship Cover Letter?

Your Scholarship Cover Letter should include information about your achievements and experiences that are related to the scholarship, demonstrate your writing ability, set a professional tone, be concise and have a formal sign-off. It should also include specific details about the organization’s mission and objectives.

What is the best way to proofread my Scholarship Cover Letter?

The best way to proofread your Scholarship Cover Letter is to read it several times and enlist help from a friend or family member if needed. This will ensure that any typos or grammar mistakes have been caught before you submit it. Additionally, consider having someone who specializes in cover letter writing review it for additional feedback.

Do you need a cover letter for a scholarship application?

Yes, it is important to include a cover letter with your scholarship application. A cover letter provides the reader with more information about you and why they should award you with their scholarship. It also helps demonstrate your enthusiasm for the program and enables you to set the tone of your application.

How many words should a cover letter be for a scholarship?

Most Scholarship Cover Letters should be between 250-500 words. Make sure to keep your cover letter concise while still providing enough information to make a strong case for why you are the best candidate for the scholarship. To avoid rambling, stick to relevant points and proofread your letter before submitting it.

How do I write a great cover letter for scholarship?

When writing a great cover letter for scholarship, it is important to focus on the organization and its mission. Make sure to include information about your qualifications and experiences that are relevant to the scholarship and demonstrate why you would be an excellent choice for their funding. Finally, make sure the tone of your letter is professional and concise, with a formal sign-off at the end.

Scholarship Cover Letter Example

Dear Scholarship Committee,

I am writing to apply for the XYZ Scholarship Program. I am a first-generation college student, and I am devoted to pursuing a career in biomedical research. As an honors student at ABC University, I have consistently maintained a 3.9 GPA while participating in several extracurricular activities.

Throughout my academic career, I have conducted extensive research in the field of biochemistry, with particular emphasis on cancer treatments. My research has been presented at conferences including the Annual Biomedical Conference and published in several peer-reviewed journals. In addition to my coursework and research, I volunteer weekly at the local hospital where I assist with patient care and provide support services for cancer patients and their families.

I believe that through my hard work and dedication, I am a strong candidate for the XYZ Scholarship Program. My current research and volunteer experiences have not only provided me with knowledge and skills related to the biomedical field, but has also enabled me to develop leadership, problem-solving, and communication abilities.

Thank you for your time and consideration of my application for this scholarship program. I look forward to hearing from you in the near future.

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Table of Contents

How to Write a Good Cover Letter for Scholarship Application (5 Sample Examples PDF)

Scholarship Application 14,034 views 06 April, 2022

Do you need to write a good cover letter for scholarship, or you are in search of scholarship cover letter samples to guide you with your scholarship request? This article provides cover letter format for scholarship application, as well as cover letter for scholarship application pdf examples as templates for you to start writing your proposal letter for scholarship.

Every scholarship evaluation board or committee have a lot to take into consideration when making the decision on who to award a scholarship to. Decisions can be based on academic excellence and skills, or on economic factors such as low income.

In many cases when applying for a scholarship, the scholarship committee may ask you to attach a scholarship application cover letter. You should also provide details about how the scholarship will help you reach your educational and career goals when writing a cover letter for a scholarship.

Note that your letter of interest for scholarship, is one of your best chances to stand out from other candidates applying for the same scholarship, and you need to take it seriously. Read on to find out some tips on how to write a simple application letter for scholarship, which can also become the best cover letter for scholarship application when compared to cover letters from other candidates.

Related: How To Write A Good Recommendation Letter For Scholarship Application (8 Sample Examples PDF)

Article guide:.

What is a scholarship cover letter?

Parts of a cover letter for scholarship

TIPS: What to do when writing a cover letter for scholarship application

TIPS: What not to do when writing a cover letter for scholarship application

Letter formatting for a scholarship cover letter

Sample cover letter for scholarship application

Other sample examples of cover letter for scholarship application

What is a Scholarship Cover Letter?

A cover letter for scholarship application is an important and useful document that gives applicants for a scholarship the opportunity to express themselves and also provide details about their capabilities and goals.

A scholarship proposal letter which should be written to a scholarship committee, should explain what makes you a great candidate for the award, because the scholarship committee wants to find the most fitting students to invest their money in. Make them see the reasons why they should they choose you.

There are lots of applicants with excellent academic record who fit the bill of a great scholarship candidate. However, many scholarship committees look beyond just grades when choosing their preferred candidate for the award. 

They look at students who have overcome struggles, as well as students who are leaders in their community, with unique hobbies. Your cover letter for award application is your best choice at convincing the scholarship committee.

Parts of a Cover Letter for Scholarship

Whether you are writing for an undergraduate scholarship award, or a cover letter for masters’ scholarship, or a cover letter for PhD scholarship, you need to ensure that your cover sheet for scholarship application meets the application standards.

Specifically, there are five parts of a cover letter for applying scholarship.

Personal information

Just like every other ordinary letter, there must be a head section that shows your full name, department, University name, and address, on your cover page for scholarship application.

Salutation and opening paragraph

Start with an opening paragraph that briefly introduces who you are, and your relevant experience, how you learned about the scholarship, and why you are interested in applying.

Body paragraph(s)

What you are really addressing in this section is what makes you deserving of this particular scholarship, so make sure that everything you include in your cover letter for scholarship essay, bolsters your case. You may need just one body paragraph or several (always check the length requirement first).

Closing paragraph

End your application cover letter for scholarship with a closing paragraph that restates your interest in the scholarship and why you should be considered. Include a call to action to inspire the committee to reach out to you.

You can do this with a simple "sincerely / best regards", your full name and signature.

TIPS: What to do When Writing a Cover Letter for Scholarship Application

When writing a cover letter applying for scholarship, here are some tips on what you should do:

Be polite and honest

You don't need to write your family problems all at once in your scholarship cover letter. Simply explain your reason for needing financial aid in a polite and clear manner.

Keep your letter concise

When writing a cover letter for scholarship, you should try to make it short and direct as possible.

Attach necessary documents

On submitting your scholarship cover letter, ensure that you attach necessary documents that prove the validity of your challenges to make your story convincing.

Submit your request on time

Submit your cover letter as soon as possible to give your college ample time to review your request.

Go by the book

Stick to the college's procedure on how to appeal the initial scholarship package.

TIPS: What Not to Do When Writing a Cover Letter for Scholarship Application

Here are some tips on what you should avoid when writing a cover letter for scholarship:

Do not neglect your achievements

When writing a cover letter for scholarship application, don't feel timid to include details about your hard work and success record.

Do not show arrogance

You didn't save money with a scholarship committee for your education. Therefore, you shouldn't sound rude or too demanding when writing your cover letter.

Do not generalize your address

Don't just address your cover letter directly to the scholarship committee office, if possible, address your cover letter directly to the designated person at the committee office.

Don't be in a haste to submit your letter

Do not send your scholarship cover letter without proofreading for possible grammatical errors.

Avoid unnecessary complaints

Remember your cover letter is not for you to write about historical problems in your family, so avoid complaining too much or demanding too much sympathy.

Letter Formatting for a Scholarship Cover Letter

The structure and layout of a scholarship cover letter is as important as its content. This means that your letter must be readable and pleasing to the eye. Therefore, only a good scholarship cover letter format can catch the attention of the recipient.

Here are some tips to follow for a good scholarship cover letter format:

Maximum number of pages should not exceed one and a half

Set one inch margin on all sides

All texts should be aligned to the left (pleasing to the eye)

Line spacing is 1 or 1. 5 inch

Double spacing between the paragraphs

Use fonts like Calibri, Arial and Times New Roman

Send cover letter in a PDF format

Sample Cover Letter for Scholarship Application

We understand that you might need a scholarship cover letter maker, or a good cover letter for scholarship application sample to guide you when writing your cover letter, hence why we have included a cover letter for a scholarship sample in this section.

For proper demonstration on how to write a good scholarship cover letter, here is an eye catching scholarship cover letter template, which is a good sample for undergrad and masters’ application, and also a good sample of cover letter for PhD scholarship.

Grace Nicholas

Student, Department of Computer Science

Concordia University College of Alberta

Edmonton, AB D9E 3E3

5th April, 2022

Joe Barnabas

Student Affairs Department

Edmonton, F6 D93E BE3

RE: Scholarship Application

Dear Mr. Barnabas,

I am writing to submit my application for Concordia University College of Alberta’s Scholarship Program for fall 2022.  Presently, I am a first-year student of the Master of Computer Science program. In order to prove my diligence, I have enclosed copies of my academic accomplishments.

I am currently facing some financial difficulties, which has seen me struggle to pay my fee for the fall semester. I am planning to obtain a part-time job to manage the finances of my studies, but it would not be enough to cover the full tuition and accommodation fee. Based on my deprived financial condition, I request for a student scholarship so that I would be able to continue my studies in anticipation of an improved financial situation.

If you have any questions regarding my application, please feel free to contact me anytime at (000) 555-0335.

Thank you for your time and consideration.

(Signature)

Cover Letter for Scholarship Application PDF

So the above section of this article entails a sample cover letter for scholarship application. For faster accessibility, we would advise you to download the cover letter sample PDF, so you can fully absorb every step that have been applied.

Download cover letter for a scholarship sample

Cover Letter Template Scholarship PDF

This section will guide through some scholarship cover letter examples which will also act as a cover letter for scholarship application template for you to start with.

There are several circumstances that require different types of cover letter for scholarships. With different cover letter for scholarship application examples, you will have a clear picture of how yours should look like. Hence, why we have different cover letter for scholarship pdf examples in this section, which you can download for future reference.

Here are five cover letter template scholarship PDF examples.

Cover Letter for Fellowship Application PDF

Download cover letter for fellowship application pdf

Cover Letter for University Scholarship

Download cover letter for university scholarship pdf

Cover Letter for PhD Scholarship Sample

Download cover letter for phd scholarship sample pdf

Cover Letter for Master’s Degree Scholarship

Download cover letter for master degree scholarship pdf

Student Loan Appeal Letter Sample

Download student loan appeal letter sample pdf

Hopefully this guide on writing a scholarship cover letter will be helpful when you need to apply for scholarships. If you are searching for scholarships abroad, see our list of ongoing scholarships you can apply for. However, if your scholarship application gets denied, you can search for countries that allow you to work while studying.

Read: 13 Best Countries for International Students to Study and Work 2022

Read more related articles:

How to Write a Good Letter of Recommendation for Students (10 PDF Sample Examples)

How to Write a Good CV for Students - Resume Examples for Students (PDF)

Top 40 Scholarship Interview Questions And Answers Example (PDF for Download)

How To Write A Personal Statement For Masters (17 PDF Sample Examples)

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• College essay
• How to Write a Scholarship Essay | Template & Example

How to Write a Scholarship Essay | Template & Example

Published on October 11, 2021 by Kirsten Courault . Revised on May 31, 2023.

A good scholarship essay demonstrates the scholarship organization’s values while directly addressing the prompt. If you plan ahead , you can save time by writing one essay for multiple prompts with similar questions.

Table of contents

Apply for a wide variety of scholarships, make a scholarship tracker spreadsheet, tailor your essay to the organization and the prompt, write a focused and relevant personal story, scholarship essay example, other interesting articles, frequently asked questions about college application essays.

Scholarships are a type of student financial aid that don’t require repayment. They are awarded based on various factors, including academic merit, financial need, intended major, personal background, or activities and interests.

Like college applications, scholarship applications often require students to submit their grades, standardized test scores, letters of recommendation, and an essay.

A scholarship essay shares your values and qualities in the context of a specific question, such as “How does technology affect your daily life?” or “Who has had the greatest impact on your life?”

Be wary of scholarship scams

While some applications may not require an essay, be wary of scholarship scams that do the following:

• Guarantee you scholarship money for a fee
• Claim scholarship information is exclusive to their company
• Ask for your bank or credit card information to hold the scholarship

Some legitimate companies do charge for releasing comprehensive scholarship lists or creating a tailored list of scholarship opportunities based on your profile.

However, you can always discover scholarship opportunities for free through your school counselor, community network, or an online search.

Many students focus on well-known, large scholarship opportunities, which are usually very competitive. To maximize your chance of success, invest time in applying for a wide variety of scholarships: national and local, as well as big and small award amounts. There are also scholarships for international students .

In addition to charitable foundation and corporate scholarships, you should consider applying for institutional scholarships at your prospective universities, which can award money based on your application’s strength, your financial situation, and your demonstrated interest in the school.

Check with your guidance counselor, local organizations, community network, or prospective schools’ financial aid offices for scholarship opportunities. It’s a good idea to start applying as early as your junior year and continue throughout your senior year.

Choose the right scholarships for you

Choose scholarships with missions and essay topics that match your background, experiences, and interests. If the scholarship topic is meaningful to you, it will be easier for you to write an authentic and compelling essay.

Don’t shy away from applying for local scholarships with small dollar amounts. Even a few hundred dollars can help you pay for books.

Local scholarships may be more tailored to your community, background, and activities, so they’re likely more relevant to you. Fewer students apply for these scholarships, so you have less competition and a higher chance of success.

Some places to look for local scholarships include

• Civic organizations, such as the Rotary Club, Lions Club, etc.
• Your church, mosque, synagogue, or place of worship
• Community groups, such as the YMCA
• Ethnicity-based organizations
• Your local library or local small businesses
• Organizations related to your intended major
• Your city or town
• Your school district
• Unions, such as SEIU, the Teamsters, CWA, etc.
• Your employer or your parents’ employers
• Banks, credit unions, and local financial institutions

Prevent plagiarism. Run a free check.

While researching scholarship opportunities, create a scholarship tracker spreadsheet to keep track of the following:

• Scholarship amounts
• Required application materials

You can use our free Google Sheets template to track your scholarship applications.

Scholarship application tracker template

You can also include scholarship essay prompts in your college essay tracker sheet . By grouping or color-code overlapping essay prompts, you can plan to write a single essay for multiple scholarships. Sometimes, you can also reuse or adapt your main college essay .

Even if you’re adapting another essay, it’s important to make sure your essay directly addresses the prompt, stays within the word count limit , and demonstrates the organization’s values. The scholarship committee will be able to tell if you reuse an essay that doesn’t quite respond to the prompt, so be sure to tailor it to the questions asked.

Research each organization

Before writing, research the scholarship organization’s mission and reason for awarding the scholarship. Learning more about the organization can help you select an appropriate topic and relevant story.

While you should tailor your essay to the organization’s values, maintain your authentic voice. Never use false or exaggerated stories. If the organization’s values don’t align with yours or you can’t brainstorm a relevant story for the scholarship, continue searching for other scholarship opportunities to find a more appropriate one for you.

After researching the organization, identify a specific personal experience that embodies its values and exemplifies why you will be a successful student.

Choose a story with the following criteria:

• Responds to the prompt
• Demonstrates the organization’s values
• Includes an authentic story
• Focuses on you and your experience, not someone else’s

A good scholarship essay is not

• A resume of your achievements
• A lengthy opinion piece about the essay topic
• An essay featuring a negative tone that puts down others

If appropriate, you can briefly address how the scholarship money will help you achieve your educational goals. You should also end with a brief thank-you.

Take a look at the full essay example below. Hover over the underlined parts to read explanations of why they work.

Prompt: Describe how working for Chelsea’s Chicken restaurant has developed leadership skills that will help you succeed in college. Give specific examples of leadership characteristics that you have exhibited during your employment with us.

As a nervous 16-year-old, I walked into Chelsea’s Chicken for my first day of work determined to make enough money to put gas in my car and buy pizza on the weekends. My only previous job was mowing my neighbors’ lawns when they were on vacation, so I had no idea what to expect. I was a bit intimidated by my new responsibilities, especially handling money and helping disgruntled customers.

However, it didn’t take me long to learn my way around the cash register and successfully address customer complaints. One day, Roger, the store manager, asked me if I wanted to join Chelsea’s Chicken Leadership Training Initiative. He said he saw leadership potential in me because of my attitude with the customers and my enthusiasm for learning new job responsibilities. It surprised me because I had never thought of myself as a leader, but I quickly agreed, and Roger handed me a three-ring binder that was thicker than my math and science textbooks put together! He told me to take it home and read over it during the following week.

In that binder, I discovered that being a leader means taking the initiative, especially when the job is undesirable. One week later, I got to practice that idea when a little kid threw up in the bathroom and missed the toilet. It smelled terrible, but I stepped forward and told Roger that I would clean it up. My coworkers thought I was crazy, but I started to believe in my leadership potential.

That night as we closed the store, Roger pulled me aside in the parking lot and told me that he could tell that I had been studying the manual. He wanted to give me more responsibility, along with a dollar-per-hour pay raise. I was surprised because I had been working there for only a couple of months, but his encouragement helped me make a connection: good leadership helps other people, and it often is rewarded. I was determined to experience more of both.

Within a month, I was ready to take the Team Leader exam, which mattered because I would receive a promotion and a much bigger raise if I passed. But, when I got to work, two of the scheduled team members had called in sick. We were noticeably short-handed, and our customers weren’t happy about it.

I walked back to the lockers, put on my vest and hat, and took my place behind an open register. Customers immediately moved into my line to place their orders. Roger looked at me with surprise and asked, “Did you forget that you’re testing tonight?” I responded, “No, sir—but what’s the use of taking a leadership test if you aren’t going to lead in real life?” Roger smiled at me and nodded.

He stayed late that night after we closed so that I could leave early and still take the test. I noticed that Roger was always staying late, helping employees learn new skills. His example taught me that leaders take the initiative to develop other leaders. He gave me a clear picture of what shared leadership looks like, making room for others to grow and excel. When I asked him where he learned to do that, he said, “From the same leadership manual I gave you!”

Chelsea’s Chicken has offered me so much more than a paycheck. Because of Roger’s example, I have learned to take the initiative to care for my family and friends, such as being the first to do the dishes without my mom asking or volunteering to pick up my friend for our SAT prep course. Now, as I prepare to enter college, I have confidence in my leadership ability. I know I’m signing up for a challenging major—Biology, Pre-Med—yet I also know that Chelsea’s Chicken has helped me to develop the perseverance required to complete my studies successfully.

If you want to know more about academic writing , effective communication , or parts of speech , make sure to check out some of our other articles with explanations and examples.

Academic writing

• Writing process
• Transition words
• Passive voice
• Paraphrasing

 Communication

• How to end an email
• Ms, mrs, miss
• How to start an email
• I hope this email finds you well
• Hope you are doing well

 Parts of speech

• Personal pronouns
• Conjunctions

A scholarship essay requires you to demonstrate your values and qualities while answering the prompt’s specific question.

After researching the scholarship organization, identify a personal experience that embodies its values and exemplifies how you will be a successful student.

Invest time in applying for various scholarships , especially local ones with small dollar amounts, which are likely easier to win and more reflective of your background and interests. It will be easier for you to write an authentic and compelling essay if the scholarship topic is meaningful to you.

You can find scholarships through your school counselor, community network, or an internet search.

You can start applying for scholarships as early as your junior year. Continue applying throughout your senior year.

Yes, but make sure your essay directly addresses the prompt, respects the word count , and demonstrates the organization’s values.

If you plan ahead, you can save time by writing one scholarship essay for multiple prompts with similar questions. In a scholarship tracker spreadsheet, you can group or color-code overlapping essay prompts; then, write a single essay for multiple scholarships. Sometimes, you can even reuse or adapt your main college essay .

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How do I Write a Scholarship Cover Letter?

When you apply for a scholarship, in most cases you will need to supply detailed information such as a completed application, transcripts, and an essay. In addition, though, you may also want to include a brief scholarship  cover letter  to introduce yourself and state why you are applying for the scholarship. It may or may not be required, but this little bit of extra effort can set you apart from other applicants and make it more likely that you will be the chosen recipient. When writing a scholarship cover letter, keep it brief and to the point, and make sure it is neatly typed and free of grammatical errors.

Format a scholarship cover letter like you would an employment cover letter. Your address should be at the top, and underneath it is the date as well as name and address for the scholarship committee, or the person making the decision. Address the cover letter to the person who will be reading it, not “To Whom It May Concern.” The body of the letter should probably not be more than one or two brief paragraphs, because the rest of the scholarship application materials will illustrate any other important information.

In the body of the scholarship cover letter, briefly introduce yourself and your educational background, such as what grade you are in, or the level of college education you have completed. You will then need to share any pertinent information about yourself and how it relates to the scholarship, and briefly why you believe you should be chosen. This is largely up to your own discretion, but again, keep it brief. Volunteer work you have done or other awards you have been given might be good things to mention in a cover letter because it illustrates your past successes and ability to do well in an educational setting. If an essay is not included as part of the application, you might choose to make your cover letter a bit longer and share more information about your educational goals and career aspirations.

Conclude a scholarship cover letter with “Sincerely,” followed by your full name. You do not need to include any additional contact information aside from a phone number, as long as these details are included on the actual application. If you want, you can specify the number of enclosures, or additional pages included in the submission, by writing “Encl,” and then the number in parentheses.

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Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Home Essay Examples Education Scholarship

Scholarship Cover Letter

• Category Education
• Subcategory Higher Education
• Topic Scholarship

Dear Spartan Strong Scholarship Selection Committee:

In this letter, I will explain to you why I would make the best recipient of the Spartan Strong Scholarship. I have been at C. W. Perry school for four years. My entire middle school experience has been in this nurturing environment. The experiences I’ve had here have helped me to become a responsible member of society. Without the past four years, I would have been in a much different way. This has truly helped me to become the best possible version of myself, and I hope you will also see the accomplishments of my time here as the reason why I am worthy of consideration.

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I may not have been the face of our school, but I am behind the scenes working to help everything run smoothly. You don’t see your brain, heart or stomach, but you need them to function. Last year in our Mental Health Awareness Group, I was an active member and was even asked to participate in a meeting with mental health professionals from across the province. My participation in the Students for Change club has helped people within our city and around the world. My work as Stage Manager for the school play contributed to C. W. Perry’s reputation as a great place to view the arts. I have helped these programs, and they have helped me too.

In the future, I plan to pursue post-secondary education to train to be an environmental lawyer. As an environmental lawyer, I hope to work alongside other environmental activists to help revive the dying Earth. I plan to minor in either Chemistry or English. These two topics have always been of interest to me, and my knowledge of them will expand in the future if I am able to gain the resources I need. It will take a lot of time and energy, but I am up to the task. High-pressure situations are where I shine through. Hell Week (also known as Play Week) was the best week of my life. Not only was I able to cope with the stress of the situation, but I also worked even better.

During my time at C. W. Perry, I have consistently been a good student morally and academically. This year, I have received Effort Honour Roll both terms, and all of the terms last year. I have gotten on the Academic Honour Roll with Distinction both terms this year and all of last year as well. My academic standing may not be the factor that will get me on the Spartan Strong Scholarship, but the way I got there should. I have pushed myself to go from a point where all of my assignments are late to a point where I’m worried if I procrastinate even one night.

Thank you for reviewing my application. I hope you can see that I would be the best possible recipient for this award.

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