application letter layout example

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

How to Write a Cover Letter for Internship (Examples & Template)

You’ve found the perfect internship and it’s now time to apply and land the position!

But, in addition to your resume, you also have to write an internship cover letter.

You might end up staring at the blank Word document for hours and nothing comes out.

We don’t blame you; cover letters are hard to write even if you have a decade’s worth of work experience, let alone if you’re a recent graduate or a student.

Worry not, though; in this article, we’re going to teach you all you need to know to write a compelling cover letter for your internship.

• Do you need a cover letter for an internship?
• How to write a compelling cover letter for an internship
• Plug and play internship cover letter template

Do I Need a Cover Letter for an Internship?

First things first—if you’re wondering whether you actually need a cover letter for your internship application, the answer is yes . 

An internship application is just like any other hiring process, meaning that a recruiter will go over your resume , cover letter (and maybe even references), and decide whether you’re qualified for the position. 

And yes, recruiters contrary to what you might think, recruiters do read your cover letter. 56% of recruiters prefer a cover letter with an applicant’s application.

This is reasonable - a cover letter allows you to add essential information you didn’t have space for in a resume, as well as explain (in words) how your experiences are tied to the role you’re applying for.

As such, a cover letter for an internship is essential and complementary to your application package.

Now that we got that out of the way, let’s go over all the best ways to write a cover letter for an internship. 

How to Write a Cover Letter for Internship

#1. respect the format.

Before you can focus on your cover letter’s contents, you should first make sure you’re sticking to the right format. 

Otherwise, your cover letter will be disorganized and the recruiter will have a hard time following your train of thought.

So, here’s the format that your cover letter for an internship should follow: 

• Header with contact information. This includes your full name, professional email, phone number, and LinkedIn profile (if you have one). Underneath your contact info, you should add the date and the receiver’s information (the recruiter’s name and title, the company/organization name, and their physical address). 
• Addressing the recruiter. Greeting the recruiter with “Dear Sir/Madam” or “To Whom It May Concern” is common, but not the best approach. Want to show the hiring manager that you did your research? We recommend you address the hiring manager by name directly. Our guide on how to address a cover letter covers everything you need to know on this topic!      
• Opening statement. Your opening statement should be brief, but at the same time professional and attention-grabbing. Here, you introduce yourself, mention the position you’re applying for, and potentially a key achievement or two.   
• Body. The body of your cover letter consists of 2-3 paragraphs where you highlight your education, provide background for your skills, and explain how you (and the company) would benefit from each other professionally. 
• Closing paragraph. Your closing paragraph is your chance to include a call to action, to thank the recruiters for their time, or mention anything important you left out. 
• Formal salutation. End your cover letter with a formal salutation such as “kind regards,” “sincerely,” or “best regards.” Our guide on how to end a cover letter can teach you all you need to know on the topic. 

Having trouble getting started with your cover letter? Read our guide on how to start a cover letter and get inspired!

#2. State the Position You’re Applying For in the Opening

Recruiters hate one-size-fits-all cover letters and resumes.

Around 48% of recruiters and hiring managers aren’t even going to read your cover letter if it’s not customized to the role you’re applying for.

And one of the easiest ways to do this is by mentioning the role you’re applying for right in the cover letter opening.

This allows you to:

• Show that you will be tailoring the rest of your cover letter for that position alone.
• Prove that your cover letter is customized for this specific internship, and you’re not just randomly applying for the job,

Here’s a practical example of how you can mention the role you’re applying for in the cover letter opening:

Dear Mr. Jacobs, 

It is my pleasure to apply for the Communications Assistant internship position at the United Nations Development Programme. I can confidently say based on my 2-year experience working as a journalist and my excellent academic results in the Mass Communications Major that I’d be a good fit for the position. 

#3. Mention the Right Keywords

When reviewing your application, hiring managers tend to scan your cover letter or resume and look for the right keywords that would make you qualified for the internship you’re applying for.

E.g. If you're applying for a job in graphic design, the recruiter is probably looking for keywords like “Photoshop,” “Illustrator,” or “InDesign.”

As such, it’s very important to include the right keywords in your cover letter.

How can you find these keywords, you might ask?

It’s actually pretty simple - just look at the internship job description and go through the required skills & responsibilities and identify the keywords that you’d think the recruiter would be looking for.

Then, do the following:

• Sprinkle some of those keywords throughout your cover letter. When relevant, back them up with an experience. E.g. don’t just say “I’m good at Photoshop,” say how you’ve taken 3 different Photoshop classes and used Photoshop for 2 different projects.
• Don’t include keywords that don’t apply to you, they’ll just make it seem like you’re copy-pasting from the job description.
• Research and add other popular soft skills that recruiters look for in applicants for the role you’re applying for. E.g. If you’re applying for an internship as a communications assistant, chances are, you’ll need strong communication skills (even if this is not something listed in the job description.

Now, let’s look at a practical example. Let’s say that the internship you’re applying for requires the following skills:

• Communication
• Ability to meet strict deadlines

Here’s how you’d mention this in your cover letter:

During my time as Editor in Chief at my University’s newspaper, I got to develop my communication and leadership skills significantly. For over two years, I was in charge of a 7 people team, which also helped my teamwork skills and my ability to meet deadlines. 

Keep in mind, though, that it IS possible to overdo it with the keywords.

44% of hiring managers say they will dismiss a resume or cover letter that looks as if it has copied the job posting. 

Using each and every keyword mentioned in the job description (without backing the skills up with experiences) might cause the hiring manager to think that you’re just copying the job ad & don’t actually have these skills.

So, don’t just copy-paste all the keywords from the job description, and if you DO mention a lot of those keywords, make sure to back them up with practical experiences.

#4. Highlight Your Education

If you don’t have a lot of work experience, your education and relevant coursework is your best chance to show that you’re a good fit for the internship. 

Letting the recruiter know what kind of courses you’ve completed that are relevant to the internship you’re applying for will be a big plus for your application. 

Say, for example, that you’re applying for an internship as a graphic designer. To make your internship cover letter impactful, make sure to mention all the relevant courses and related accomplishments. 

Here’s an example of how you could do that:

As a Visual Design major, I have completed several courses that have helped me build my professional portfolio. A few of the most beneficial ones have been Design & Layout and Visual Communication: Theory and Practice. I have also gained valuable experience doing the layout of the university’s newspaper for 4 years and of several books as independent projects. 

#5. Provide Background For Your Skills

It’s one thing to just claim that you have a set of skills and another to prove it. 

Anyone can say that they’re great at doing something, but what makes all the difference is when you can actually put your money where your mouth is. 

For example, in your internship cover letter, instead of just mentioning that you have “good time-management skills,” actually back it up with a past experience that proves it.

During the summers I assisted my family’s wedding planning business, I learned a lot about time management. In that kind of business, it’s important that things run like clockwork so in addition to time management skills, it also significantly improved my attention to detail. 

#6. Explain Why You’re a Good Fit For The Position

In addition to just listing out the skills that are relevant and beneficial for the internship, you should also explain why you are a good fit for the position. 

This means that you should connect the dots between what the company/organization is looking to gain from its interns and what you can do to provide those services. 

So, after you research and create an understanding of what is required of you, you should use your cover letter to explain why you’re a good fit for that position. 

For the sake of the example, let’s assume you’re applying for an internship at a Human Rights organization. A big chunk of what the role requires is categorizing virtual files of the cases the organization has worked on in the past.

What you want to do, in this case, is show how you can help with that particular job as an intern. Here’s how:  

I have spent 3 summers working at the National Library, where I was tasked to sort and categorize books based on their topic, author, and year of publication, and also memorize where each section fits in the library. I believe this skill, which I have perfected over the years, can really be of use for the internship position at Organization X.

#7. Describe What You Would Gain Professionally

In addition to showing (and proving) your skills and how you can benefit the company, you should also explain how getting the position will benefit YOU . 

When it comes to internships, oftentimes they serve the purpose of helping students and young professionals acquire in-depth knowledge about the industry, create a network, and develop skills that will benefit them throughout their careers. 

So, it will surely help you make an even better impression if you show that you are self-aware about what you’ll get out of the internship and how it will help you grow professionally. 

Here’s how you can do that: 

I am excited for this internship to provide me with the necessary customer service skills and network that will help me grow professionally in my future career as a customer service manager. 

#8. Proofread Your Cover Letter

After all, is written and done, there’s one final thing to do and that is make sure your cover letter doesn’t have mistakes. 

A spelling or grammar mistake probably won’t disqualify you, but at the same time, it will probably be a red flag for recruiters that you’re not too attentive.

For this reason, ask a friend to proofread your cover letter or use spell-checking software such as Grammarly and Hemingway . 

Want to know what other cover letter mistakes you should avoid? Our guide on cover letter mistakes has all you need to know on the topic! 

#9. Match Your Cover Letter & Resume Designs

Want your internship application to truly shine?

Match your cover letter design with your resume!

Sure, you could go with a generic Word cover letter template, but why fit in when you can stand out?

At Novorésumé, all our resume templates come with a matching cover letter template , guaranteed to make your application truly special.

Cover Letter for Internship Template

Struggling to create a cover letter for your internship?

Simply follow our tried-and-tested internship cover letter template!

Key Takeaways 

And that’s a wrap! You should now have all the necessary information about how to create a cover letter for an internship.

Now, let’s do a small recap of the key learning points we just covered:

• Cover letters are a must when you’re applying for an internship.
• When you start writing your cover letter, make sure you respect the format: the header with contact information, the greeting to the recruiter, an opening paragraph, the body with 2-3 paragraphs, and a closing paragraph followed by an official salutation and your name.
• Some of our main tips on how to write a cover letter for an internship include: state the position you’re applying for, make use of the right keywords, and back up your skills with experiences.
• Use a cover letter builder and match it with your resume to make sure your cover letter truly stands out from the rest.

Related Readings: 

• Entry-level Cover Letter
• Do I Need a Cover Letter in 2024?
• Top 21 Cover Letter Tips

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Scholarship Letter

Letter maker.

When you acquire an academic scholarship for your college or high school education, it’s a long process. A scholarship letter would be needed for different kinds of processes so that an individual can avail of a scholarship. Typically, a scholarship letter would be written by a student who acquires a scholarship application, an organization that offers financial aid for educational purposes, or an educational institution that offers scholarship grants.

20+ Scholarship Letter Examples

1. scholarship application letter template.

• Google Docs

2. Scholarship Rejection Letter Template

3. Scholarship Application Letter Financial Need Template

4. Scholarship Application Letter For Masters Degree Template

5. Scholarship Application Letter Sample For College Template

6. Scholarship Request Letter Template

7. College Scholarship Thank You Letter Template

8. Sample Scholarship Award Letter

Size: 63 KB

9. Sample Scholarship Cover Letter

Size: 67 KB

10. Scholarship Letter of Intent

Size: 274 KB

11. Scholarship Award Letter Example

Size: 69 KB

12. Scholarship Cover Letter Example

Size: 13 KB

13. Scholarship Program Cover Letter

14. Scholarship Application Cover Letter

Size: 42 KB

15. Student Scholarship Grant Letter of Intent

Size: 177 KB

16. Scholarship Letter of Intent Format

Size: 122 KB

17. Sample Scholarship Application Cover Letter Example

Size: 58 KB

18. Scholarship Letter of Reference

Size: 134 KB

19. Student Scholarship Application Letter of Reference

Size: 53 KB

20. Basic Scholarship Cover Letter Example

Size: 33 KB

What Is a Scholarship Letter?

A scholarship letter is a document containing information about scholarships and the parties that are involved in it. A scholarship letter plays an important role in delivering the correct and precise information to its recipients. It is an old communication tool that is being used by organizations or institutions because it conveys formality. A scholarship letter must be written clearly to avoid confusion and misunderstanding since it’s content is either about an approved scholarship application ,  thank you letter, scholarship award letter, etc.

Types of Scholarship Letters

1. scholarship application letter.

A scholarship application letter is a document that is submitted to an organization or institution that offers scholarships. This type of letter is usually written by students who want to achieve their educational goals but have a great financial need. A scholarship application letter must contain the information that is going to be the basis of whether the student is qualified for the scholarship. This way, an organization or institution can choose the right and deserving scholarship candidate.

2. Scholarship Award Letter

A scholarship award letter is written to an individual when he or she has been successfully granted a scholarship. This type of letter must be written in a positive tone since it contains good news. The information written in this letter must be the reason why the candidate has been granted a scholarship, why he or she deserves it, and why you (the letter-writer) are be congratulating the individual.

3.  Scholarship Letter of Recommendation

A scholarship letter of recommendation is written when an individual or an institution recommends a certain individual for a scholarship. This letter contains the qualities, achievements, and the potential of the individual as to why he or she is the perfect candidate for the scholarship. As proof that the said individual is the perfect candidate, the writer must include his or her experiences with the said individual. The writer must write these experiences in a detailed manner to avoid confusion regarding the individual’s potential.

For example, the candidate’s name is John, and the writer can say, “I was John’s English teacher for his senior year. During the school year, John’s grades and his class productivity was constantly rising. He was able to meet more than the requirements I required in my class. He had an outstanding performance and was constantly joining the extra-curriculum activities offered by our school.”

4. Scholarship Thank-You Letter

A scholarship thank-you letter is written when an individual has been granted a scholarship. This type of letter expresses an individual’s attitude of how thankful he or she is for the given scholarship. The content of this letter must be a message of appreciation and how helpful the scholarship will be for the individuals’ education. It is important to show how glad an individual is for the granted scholarship application because it builds a genuine trust that the given scholarship will not go to waste.

How To Write a Scholarship Letter

There are many available online templates for a scholarship letter, but if you want to write your letter, here are some easy steps for you to follow:

1. Formality

A scholarship letter must be formally written since it is a legal document with a purpose. A formal scholarship letter portrays professionalism in an individual. An informal scholarship letter would have questions being raised from the authority since it is very unpleasant to read, or your letter might not be acknowledged.

2. Grammar and Punctuation

A scholarship letter must have correctly used grammar and punctuation. It is important to make sure that these two are used in the right way because it’s going to create a huge and negative impact on your letter if you have grammatical errors and wrongly placed punctuation marks. According to a Harvard Business Review article, even  professionals make 45% of grammatical errors . These are important components in helping the reader understand what you write in your letter.

3. Correct Format

Since there are many types of scholarship letters, one must know the correct format for each of them. A correct format signifies that an individual knows what he or she is writing, and it also shows that the individual is sincere in his or her intentions.

4. Genuine Content

The content of a scholarship letter must be genuine in all aspects. When writing a scholarship letter, an individual must tell the truth in every detail. False information may lead to your letter not being acknowledged or, worst-case scenario, an individual’s scholarship letter might not be accepted in other institutions since he or she has a lousy record in writing false information in a scholarship letter.

School institutions have used scholarship letters for quite a time. It is how they communicate with students who need a scholarship grant. It is a basis for whether a student is qualified for a scholarship. An acceptance decision just can’t be made without a scholarship letter since it’s contents is the key information in processing scholarship grants to students.

Text prompt

• Instructive
• Professional

Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.

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Application for Closing Bank Account: Format and Samples Letter

Closing a bank account may seem like a daunting task, but with the right approach, it can be a straightforward process. In this blog, we’ll explore the essential steps and provide a sample letter template to guide you through writing a formal letter for closing your bank account. Whether you’re switching banks or simplifying your finances, we’ve got you covered with practical tips and a clear, concise letter format to help you navigate the account closure process with ease.

Table of Content

Application for Closing Bank Account

Steps to write a letter to close a bank account, standard format of an account closing letter, guidelines to follow before closing your bank account, bank account closing letter format.

• [Your Name]
• [Your Address]
• [City, State, Zip Code]
• [Your Email Address]
• [Your Phone Number]
• [Bank Name]
• [Bank Address]

Subject: Request for Account Closure

Dear [Bank Name] Manager,

I, [Your Name], hold a Savings Account with your bank. Due to some personal circumstances, I am unable to maintain the account and would like to close it.

Please find the account passbook enclosed with this letter. I kindly request you to initiate the account closure process at the earliest convenience.

Thank you for your assistance in this matter.

• Enquiry Letter : Format and Example

Writing a letter to close a bank account is a straightforward process. Here are the steps you can follow:

• Address the Letter: Begin by addressing the bank manager or appropriate authority with the correct salutation, such as “Dear [Bank Name] Manager.”
• State Your Intent: Clearly state your intention to close your bank account due to personal reasons. Mention the type of account you hold (e.g., savings account) for clarity.
• Provide Necessary Details: Include essential account information, such as your account number, to ensure accurate identification of the account to be closed.
• Request Action: Politely request the bank to initiate the account closure process. If applicable, mention any accompanying documents, like an enclosed passbook, to facilitate the process.
• Express Gratitude: Conclude the letter by thanking the bank for their services and cooperation. Provide your contact information for any further communication or clarification.
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[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Bank Name] [Bank Address] [City, State, Zip Code]

I am writing to formally request the closure of my [Type of Account] account with your institution. The details of my account are as follows:

Account Holder Name: [Your Name] Account Number: [Your Account Number]

I kindly request that you proceed with the necessary steps to close this account and provide confirmation of closure at your earliest convenience.

Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me at the above-mentioned contact details.

Sincerely, [Your Name]

Before closing your bank account, consider the following guidelines:

• Review Account Activity: Check for any pending transactions, outstanding checks, or automatic payments linked to your account. Ensure that all transactions are completed and there are no pending balances.
• Update Direct Deposits and Automatic Payments: Notify any companies or institutions that deposit funds directly into your account or make automatic withdrawals. Provide them with your new account information if necessary.
• Transfer Funds: Transfer any remaining funds from your current account to your new account or withdraw cash if needed. Ensure that your account balance is sufficient to cover any outstanding checks or payments.
• Cancel Automatic Transfers: Cancel any recurring transfers between your accounts to avoid unexpected transactions after closure.
• Return Bank Items: Return unused checks, debit cards, and any other bank-related items to the bank.
• Check for Fees: Review your bank’s account closure policies and check for any associated fees or penalties for closing your account.
• Notify the Bank: Contact your bank to inform them of your intention to close your account. Follow their procedures for account closure, which may include submitting a written request or visiting a branch in person.
• Obtain Confirmation: Request written confirmation of the account closure from the bank for your records.
• Update Contact Information: Provide your new contact information to the bank to ensure that you receive any final statements or correspondence.
• Monitor Account Activity: Continue to monitor your account for any final transactions or fees that may occur after closure. Keep records of the closure process for future reference.

Sample 1 – Current Account Closing Letter:

Subject: Closure of Current Account (Account Number: [Your Account Number])

I am writing to request the closure of my current account (Account Number: [Your Account Number]) with your bank. Due to personal reasons, I have decided to consolidate my banking activities and close this account.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter.

Sample 2 – Letter to Bank Manager for Closing Account:

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Dear [Bank Manager’s Name],

I am writing to formally request the closure of my savings account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal circumstances, I have decided to terminate my banking relationship with your institution.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please advise me of any outstanding balances or procedures required to complete the closure process.

Thank you for your cooperation in this matter.

Sample 3 – Request Letter for Bank Account Closure:

Subject: Request for Bank Account Closure

Dear Sir/Madam,

I am writing to formally request the closure of my bank account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal reasons, I have decided to discontinue my banking services with your institution.

I kindly request you to initiate the necessary steps to close the account and provide written confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

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FAQs on letter for closing bank account

How do i write a letter to close my bank account.

To write a letter, start with a formal salutation, state your intention clearly, provide your account details, and request closure and confirmation.

How do I close my bank account?

You can close your bank account by visiting the bank in person, submitting a written request, or sometimes through online banking platforms, following the bank’s specific procedures.

What is the right wording for closing a bank account?

The right wording includes a polite request for closure, clear identification of your account, and a request for confirmation of closure, ensuring clarity and formality.

How do I write a letter to terminate an account?

Write a formal letter addressing the bank manager, state your intention to terminate the account, provide necessary account details, and request closure and confirmation.

Sample letter to close current bank account and transfer funds?

“Dear [Bank Manager], I am writing to request the closure of my current account [Account Number] and transfer the remaining funds to [New Account Details]. Please confirm the closure at your earliest convenience.”

How do I write a letter to close my SBI bank account?

Start with a formal salutation, state your intention clearly, provide your SBI account details, and request closure and confirmation in a polite and professional manner.

How to write a bank account closure letter to the customer?

Address the customer formally, state that their account will be closed per their request, provide any necessary instructions or information, and thank them for their patronage in a courteous manner.

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