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How to prepare and deliver an effective oral presentation

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• Peer review
• Lucia Hartigan , registrar 1 ,
• Fionnuala Mone , fellow in maternal fetal medicine 1 ,
• Mary Higgins , consultant obstetrician 2
• 1 National Maternity Hospital, Dublin, Ireland
• 2 National Maternity Hospital, Dublin; Obstetrics and Gynaecology, Medicine and Medical Sciences, University College Dublin
• luciahartigan{at}hotmail.com

The success of an oral presentation lies in the speaker’s ability to transmit information to the audience. Lucia Hartigan and colleagues describe what they have learnt about delivering an effective scientific oral presentation from their own experiences, and their mistakes

The objective of an oral presentation is to portray large amounts of often complex information in a clear, bite sized fashion. Although some of the success lies in the content, the rest lies in the speaker’s skills in transmitting the information to the audience. 1

Preparation

It is important to be as well prepared as possible. Look at the venue in person, and find out the time allowed for your presentation and for questions, and the size of the audience and their backgrounds, which will allow the presentation to be pitched at the appropriate level.

See what the ambience and temperature are like and check that the format of your presentation is compatible with the available computer. This is particularly important when embedding videos. Before you begin, look at the video on stand-by and make sure the lights are dimmed and the speakers are functioning.

For visual aids, Microsoft PowerPoint or Apple Mac Keynote programmes are usual, although Prezi is increasing in popularity. Save the presentation on a USB stick, with email or cloud storage backup to avoid last minute disasters.

When preparing the presentation, start with an opening slide containing the title of the study, your name, and the date. Begin by addressing and thanking the audience and the organisation that has invited you to speak. Typically, the format includes background, study aims, methodology, results, strengths and weaknesses of the study, and conclusions.

If the study takes a lecturing format, consider including “any questions?” on a slide before you conclude, which will allow the audience to remember the take home messages. Ideally, the audience should remember three of the main points from the presentation. 2

Have a maximum of four short points per slide. If you can display something as a diagram, video, or a graph, use this instead of text and talk around it.

Animation is available in both Microsoft PowerPoint and the Apple Mac Keynote programme, and its use in presentations has been demonstrated to assist in the retention and recall of facts. 3 Do not overuse it, though, as it could make you appear unprofessional. If you show a video or diagram don’t just sit back—use a laser pointer to explain what is happening.

Rehearse your presentation in front of at least one person. Request feedback and amend accordingly. If possible, practise in the venue itself so things will not be unfamiliar on the day. If you appear comfortable, the audience will feel comfortable. Ask colleagues and seniors what questions they would ask and prepare responses to these questions.

It is important to dress appropriately, stand up straight, and project your voice towards the back of the room. Practise using a microphone, or any other presentation aids, in advance. If you don’t have your own presenting style, think of the style of inspirational scientific speakers you have seen and imitate it.

Try to present slides at the rate of around one slide a minute. If you talk too much, you will lose your audience’s attention. The slides or videos should be an adjunct to your presentation, so do not hide behind them, and be proud of the work you are presenting. You should avoid reading the wording on the slides, but instead talk around the content on them.

Maintain eye contact with the audience and remember to smile and pause after each comment, giving your nerves time to settle. Speak slowly and concisely, highlighting key points.

Do not assume that the audience is completely familiar with the topic you are passionate about, but don’t patronise them either. Use every presentation as an opportunity to teach, even your seniors. The information you are presenting may be new to them, but it is always important to know your audience’s background. You can then ensure you do not patronise world experts.

To maintain the audience’s attention, vary the tone and inflection of your voice. If appropriate, use humour, though you should run any comments or jokes past others beforehand and make sure they are culturally appropriate. Check every now and again that the audience is following and offer them the opportunity to ask questions.

Finishing up is the most important part, as this is when you send your take home message with the audience. Slow down, even though time is important at this stage. Conclude with the three key points from the study and leave the slide up for a further few seconds. Do not ramble on. Give the audience a chance to digest the presentation. Conclude by acknowledging those who assisted you in the study, and thank the audience and organisation. If you are presenting in North America, it is usual practice to conclude with an image of the team. If you wish to show references, insert a text box on the appropriate slide with the primary author, year, and paper, although this is not always required.

Answering questions can often feel like the most daunting part, but don’t look upon this as negative. Assume that the audience has listened and is interested in your research. Listen carefully, and if you are unsure about what someone is saying, ask for the question to be rephrased. Thank the audience member for asking the question and keep responses brief and concise. If you are unsure of the answer you can say that the questioner has raised an interesting point that you will have to investigate further. Have someone in the audience who will write down the questions for you, and remember that this is effectively free peer review.

Be proud of your achievements and try to do justice to the work that you and the rest of your group have done. You deserve to be up on that stage, so show off what you have achieved.

Competing interests: We have read and understood the BMJ Group policy on declaration of interests and declare the following interests: None.

• ↵ Rovira A, Auger C, Naidich TP. How to prepare an oral presentation and a conference. Radiologica 2013 ; 55 (suppl 1): 2 -7S. OpenUrl
• ↵ Bourne PE. Ten simple rules for making good oral presentations. PLos Comput Biol 2007 ; 3 : e77 . OpenUrl PubMed
• ↵ Naqvi SH, Mobasher F, Afzal MA, Umair M, Kohli AN, Bukhari MH. Effectiveness of teaching methods in a medical institute: perceptions of medical students to teaching aids. J Pak Med Assoc 2013 ; 63 : 859 -64. OpenUrl

24 Oral Presentations

Many academic courses require students to present information to their peers and teachers in a classroom setting. This is usually in the form of a short talk, often, but not always, accompanied by visual aids such as a power point. Students often become nervous at the idea of speaking in front of a group.

This chapter is divided under five headings to establish a quick reference guide for oral presentations.

A beginner, who may have little or no experience, should read each section in full.

For the intermediate learner, who has some experience with oral presentations, review the sections you feel you need work on.

The Purpose of an Oral Presentation

Generally, oral presentation is public speaking, either individually or as a group, the aim of which is to provide information, entertain, persuade the audience, or educate. In an academic setting, oral presentations are often assessable tasks with a marking criteria. Therefore, students are being evaluated on their capacity to speak and deliver relevant information within a set timeframe. An oral presentation differs from a speech in that it usually has visual aids and may involve audience interaction; ideas are both shown and explained . A speech, on the other hand, is a formal verbal discourse addressing an audience, without visual aids and audience participation.

Types of Oral Presentations

Individual presentation.

• Breathe and remember that everyone gets nervous when speaking in public. You are in control. You’ve got this!
• Know your content. The number one way to have a smooth presentation is to know what you want to say and how you want to say it. Write it down and rehearse it until you feel relaxed and confident and do not have to rely heavily on notes while speaking.
• Eliminate ‘umms’ and ‘ahhs’ from your oral presentation vocabulary. Speak slowly and clearly and pause when you need to. It is not a contest to see who can race through their presentation the fastest or fit the most content within the time limit. The average person speaks at a rate of 125 words per minute. Therefore, if you are required to speak for 10 minutes, you will need to write and practice 1250 words for speaking. Ensure you time yourself and get it right.
• Ensure you meet the requirements of the marking criteria, including non-verbal communication skills. Make good eye contact with the audience; watch your posture; don’t fidget.
• Know the language requirements. Check if you are permitted to use a more casual, conversational tone and first-person pronouns, or do you need to keep a more formal, academic tone?

Group Presentation

• All of the above applies, however you are working as part of a group. So how should you approach group work?
• Firstly, if you are not assigned to a group by your lecturer/tutor, choose people based on their availability and accessibility. If you cannot meet face-to-face you may schedule online meetings.
• Get to know each other. It’s easier to work with friends than strangers.
• Also consider everyone’s strengths and weaknesses. This will involve a discussion that will often lead to task or role allocations within the group, however, everyone should be carrying an equal level of the workload.
• Some group members may be more focused on getting the script written, with a different section for each team member to say. Others may be more experienced with the presentation software and skilled in editing and refining power point slides so they are appropriate for the presentation. Use one visual aid (one set of power point slides) for the whole group. Take turns presenting information and ideas.
• Be patient and tolerant with each other’s learning style and personality. Do not judge people in your group based on their personal appearance, sexual orientation, gender, age, or cultural background.
• Rehearse as a group, more than once. Keep rehearsing until you have seamless transitions between speakers. Ensure you thank the previous speaker and introduce the one following you. If you are rehearsing online, but have to present in-person, try to schedule some face-to-face time that will allow you to physically practice using the technology and classroom space of the campus.
• For further information on working as a group see:

Working as a group – my.UQ – University of Queensland

Writing Your Presentation

Approach the oral presentation task just as you would any other assignment. Review the available topics, do some background reading and research to ensure you can talk about the topic for the appropriate length of time and in an informed manner. Break the question down as demonstrated in Chapter 17 Breaking Down an Assignment. Where it differs from writing an essay is that the information in the written speech must align with the visual aid. Therefore, with each idea, concept or new information you write, think about how this might be visually displayed through minimal text and the occasional use of images. Proceed to write your ideas in full, but consider that not all information will end up on a power point slide. After all, it is you who are doing the presenting , not the power point. Your presentation skills are being evaluated; this may include a small percentage for the actual visual aid. This is also why it is important that EVERYONE has a turn at speaking during the presentation, as each person receives their own individual grade.

Using Visual Aids

A whole chapter could be written about the visual aids alone, therefore I will simply refer to the key points as noted by my.UQ

To keep your audience engaged and help them to remember what you have to say, you may want to use visual aids, such as slides.

When designing slides for your presentation, make sure:

• any text is brief, grammatically correct and easy to read. Use dot points and space between lines, plus large font size (18-20 point).
• Resist the temptation to use dark slides with a light-coloured font; it is hard on the eyes
• if images and graphs are used to support your main points, they should be non-intrusive on the written work

Images and Graphs

• Your audience will respond better to slides that deliver information quickly – images and graphs are a good way to do this. However, they are not always appropriate or necessary.

When choosing images, it’s important to find images that:

• support your presentation and aren’t just decorative
• are high quality, however, using large HD picture files can make the power point file too large overall for submission via Turnitin
• you have permission to use (Creative Commons license, royalty-free, own images, or purchased)
• suggested sites for free-to-use images: Openclipart – Clipping Culture ; Beautiful Free Images & Pictures | Unsplash ; Pxfuel – Royalty free stock photos free download ; When we share, everyone wins – Creative Commons

This is a general guide. The specific requirements for your course may be different. Make sure you read through any assignment requirements carefully and ask your lecturer or tutor if you’re unsure how to meet them.

Using Visual Aids Effectively

Too often, students make an impressive power point though do not understand how to use it effectively to enhance their presentation.

• Rehearse with the power point.
• Keep the slides synchronized with your presentation; change them at the appropriate time.
• Refer to the information on the slides. Point out details; comment on images; note facts such as data.
• Don’t let the power point just be something happening in the background while you speak.
• Write notes in your script to indicate when to change slides or which slide number the information applies to.
• Pace yourself so you are not spending a disproportionate amount of time on slides at the beginning of the presentation and racing through them at the end.
• Practice, practice, practice.

Nonverbal Communication

It is clear by the name that nonverbal communication are the ways that we communicate without speaking. Many people are already aware of this, however here are a few tips that relate specifically to oral presentations.

Being confident and looking confident are two different things. Fake it until you make it.

• Avoid slouching or leaning – standing up straight instantly gives you an air of confidence.
• Move! When you’re glued to one spot as a presenter, you’re not perceived as either confident or dynamic. Use the available space effectively, though do not exaggerate your natural movements so you look ridiculous.
• If you’re someone who “speaks with their hands”, resist the urge to constantly wave them around. They detract from your message. Occasional gestures are fine.
• Be animated, but don’t fidget. Ask someone to watch you rehearse and identify if you have any nervous, repetitive habits you may be unaware of, for example, constantly touching or ‘finger-combing’ your hair, rubbing your face.
• Avoid ‘voice fidgets’ also. If you needs to cough or clear your throat, do so once then take a drink of water.
• Avoid distractions. No phone turned on. Water available but off to one side.
• Keep your distance. Don’t hover over front-row audience members; this can be intimidating.
• Have a cheerful demeaner. You do not need to grin like a Cheshire cat throughout the presentation, yet your facial expression should be relaxed and welcoming.
• Maintain an engaging TONE in your voice. Sometimes it’s not what you’re saying that is putting your audience to sleep, it’s your monotonous tone. Vary your tone and pace.
• Don’t read your presentation – PRESENT it! Internalize your script so you can speak with confidence and only occasionally refer to your notes if needed.
• Lastly, make good eye contact with your audience members so they know you are talking with them, not at them. You’re having a conversation. Watch the link below for some great speaking tips, including eye contact.

Below is a video of some great tips about public speaking from Amy Wolff at TEDx Portland [1]

• Wolff. A. [The Oregonion]. (2016, April 9). 5 public speaking tips from TEDxPortland speaker coach [Video]. YouTube. https://www.youtube.com/watch?v=JNOXZumCXNM&ab_channel=TheOregonian ↵

communication of thought by word

Academic Writing Skills Copyright © 2021 by Patricia Williamson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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• May 13, 2024
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• Artificial Intelligence
• How to Generate Multiple-Choice Questions from a PDF with AI

Assessments and tests are important for checking the knowledge and understanding of students as well as their retention in education. Tests and Quizzes are common tools that have been used for centuries to measure how effectively students grasp and remember key concepts. Multiple-choice questions in particular are a popular test form because they’re efficient and fair. However, creating them can be time-consuming. Who really likes spending hours creating Multiple Choice Questions and coming up with answers. Most of the time you already have content ready in the form of PDFs or Word documents. Luckily Artificial Intelligence (AI) is here to simplify the process. In this article, we’ll explore three distinct tools to generate multiple-choice questions from PDFs with the aid of AI tools : SlideSpeak, ChatGPT, and QuizWhiz.

We will also briefly touch on how you can import Multiple Choice Questions into LMS (Learning Management System) like Moodle or Canvas .

This tutorial is part of a series on how to create quizzes and summaries with AI tools like ChatGPT and SlideSpeak.

Check out list of the best tools for students here: https://slidespeak.co/blog/2024/03/28/the-best-chatgpt-plugins-for-students/

Method 1: Generate multiple-choice questions from a PDF with SlideSpeak 

With SlideSpeak, educators and content creators can use the power of AI to easily extract key information and transform it into engaging multiple-choice questions. Whether you’re a teacher looking to enhance your lesson plans or a publisher streamlining content creation, SlideSpeak can save time and boost the learning experience.

SlideSpeak Specs 

• Price: Starts at $19 per month – Try for free 
• Content Download Method: Copy and paste or create a PowerPoint presentation
• Customization Options: Allows adjusting question difficulty and topic categorization

Let’s now explore the steps to generate multiple-choice questions from a PDF with SlideSpeak, a top AI tool for presentation .

Step-by-step guide to create Multiple Choice Questions with SlideSpeak

Step 1: navigate to slidespeak’s website.

Start the process by visiting SlideSpeak’s website and select the “Try Now” option to start the multiple-choice question generation process.

Step 2: Upload Your PDF File

Once on the SlideSpeak platform, upload your PDF document containing the content from which you wish to generate multiple-choice questions. 

Step 3: Let AI Work Its Magic

Once your PDF is uploaded, you will be directed to the chat interface. Your document will appear as a preview on the left hand side. You can now start to feed the AI tool with prompts to generate multiple-choice questions. For example: “Generate 20 multiple-choice questions related to nature studies based on the content of the uploaded document.” SlideSpeak’s algorithms will meticulously analyze the text and create relevant multiple-choice questions.

Step 4: Review and Download

After the AI has completed its task, review the generated multiple-choice questions to ensure accuracy and relevance. If satisfied, you can copy the content and integrate it into your educational materials. This tool also works as an AI PowerPoint generator from text , so you can create a PowerPoint presentation with the generated content by clicking the “Create Presentation” button. 

Important notes when using SlideSpeak

• Ensure your PDF document is properly formatted and organized to optimize the AI’s extraction process.
• Review the generated multiple-choice questions for clarity, correctness, and appropriateness to the intended learning objectives.
• Customize the generated multiple-choice questions further to align with specific teaching styles or assessment preferences.
• Regularly update this PowerPoint AI tool’s models to benefit from the latest advancements and improvements in multiple-choice question generation technology.
• Consider integrating SlideSpeak’s multiple-choice questions into various digital learning platforms or assessment tools for a more interactive educational experience.

Method 2: Generate multiple-choice questions with ChatGPT from a PDF

With ChatGPT , you can integrate AI technology into your workflow to easily extract essential information from PDF documents and craft dynamic multiple-choice questions. The tool is easy to use and accessible to everyone with an internet connection. 

ChatGPT4 Specs 

• Price: Starts at $20 per month – Also available with ChatGPT3 (free) 
• Content Download Method: Copy and paste  
• Customization Options: Tailors multiple-choice questions based on clear instructions and feedback

Let’s now explore the steps to generate multiple-choice questions from a PDF with GhatGPT.

Step-by-step on creating Multiple Choice Questions with ChatGPT

Step 1: access chatgpt’s interface.

Navigate to ChatGPT’s platform and either sign in or create an account to begin your multiple-choice question generation journey.

Step 2 (Paid Version with ChatGPT 4): Upload Your PDF 

Utilize the paperclip icon within the chat interface to upload your PDF document. ChatGPT will swiftly process the content and prepare for the next step.

Step 2 (Free Version with ChatGPT 3.5): Copy and Paste Content

If you don’t have access to ChatGPT4 (Paid), you can simply copy your content and paste it into the chat. Then, you can prompt the AI tool from there.

Step 3: Engage with ChatGPT

Provide clear instructions and context to ChatGPT regarding the specific content from which you desire multiple-choice questions. ChatGPT will utilize its advanced language capabilities to generate tailored multiple-choice questions based on your prompts.

Example: “Generate me a quiz with 20 multiple choice questions for the PDF attached” or “Create me 20 Multiple Choice Questions about the Wild Life in South Africa covering the topics in the PDF attached”.

Step 4: Refine, Copy, and Implement

Review the multiple-choice questions generated by ChatGPT, refining them as needed to align with your educational objectives. Once polished, you can copy the content and incorporate the multiple-choice questions into your teaching materials.

Important notes when using ChatGPT

• Clearly outline the scope and context of the content to ChatGPT for more accurate multiple-choice question generation.
• Provide feedback to ChatGPT during the multiple-choice question generation process to improve the quality of the questions.
• Experiment with different prompts and variations to explore the full potential of ChatGPT in crafting diverse multiple-choice questions.

Method 3: Create multiple-choice questions from a PDF with QuizWhiz

If you’re looking for more AI tools like ChatGPT , QuizWhiz is an easy-to-use AI platform for educators. With its intuitive interface and customizable settings, QuizWhiz streamlines the process of generating and integrating tailored multiple-choice questions.

QuizWhiz Specs 

• Price: Starts at $9 per month – Try for free 
• Content Download Method: Download as a text file
• Customization Options: Offers customizable settings for multiple choice question generation

Let’s now explore the steps to generate multiple-choice questions from a PDF with QuizWhiz: 

Step-by-step guide for QuizWhiz Multiple Choice Questions

Step 1: explore quizwhiz’s features.

Start by navigating to QuizWhiz and clicking the “Start for Free” button. You can also sign up if you want to create an account straight away. 

Step 2: Upload and Customize

Upload your PDF document to QuizWhiz and utilize its customizable settings to tailor the multiple-choice question generation process to your specific needs. You can choose the questions’ quantity from a drop-down menu.

Step 3: Generate and Evaluate

Initiate the multiple-choice question generation process, allowing QuizWhiz’s AI algorithms to craft a comprehensive set of questions based on the content of your PDF. Take the time to evaluate the generated multiple-choice questions, ensuring they meet your standards of accuracy and relevance.

Step 4: Integrate with Ease

Once satisfied with the generated multiple-choice questions, you can download the content as a text file and seamlessly integrate them into your educational materials.

Important notes when using QuizWhiz

• Familiarize yourself with QuizWhiz’s customization options to tailor the multiple-choice question generation process to suit your educational needs.
• Take advantage of QuizWhiz’s settings to adjust question difficulty levels and formats to align with your teaching objectives.
• Evaluate the generated multiple-choice questions against your content to ensure accuracy, relevance, and coverage of key concepts.
• Utilize QuizWhiz’s feedback mechanisms to provide insights for improving future multiple-choice question generation iterations.

The Bottom Line 

The integration of Artificial Intelligence presents a promising avenue for streamlining the creation of educational material, including multiple-choice questions (multiple-choice questions) from PDFs. 

It presents a transformative shift in educational assessment, offering educators efficiency, flexibility, and depth in crafting assessments that effectively evaluate student understanding and retention. As educators embrace these technological advancements, they offer more nuanced, adaptive, and impactful educational practices.

Frequently Asked Questions 

Q: Can I create Multiple Choice Questions with ChatGPT?

A: Yes, ChatGPT and other AI tools can process large volumes of text quickly and generate multiple choice questions tailored to specific content and learning objectives.

Q: Are there any free AI multiple choice question generators?

A: Yes, SlideSpeak, ChatGPT (free) and other AI tools can generate multiple choice questions with prompts like “Based on the following context generate me 10 multiple choice questions”.

Q: Are there any multiple choice generators from Word documents?

A: You can easily use ChatGPT or SlideSpeak to directly generate Multiple Choice Questions from the content of the document (DOC or DOCX). Simply upload the file and prompt it with something like “Based on the file attached can you create 10 multiple choice questions for me”.

Q: How can you assess the quality of AI-generated multiple-choice questions before incorporating them into teaching materials?

A: Review the generated multiple-choice questions to ensure alignment with educational objectives, refine them as needed, and assess their relevance and difficulty level to ensure they effectively assess student understanding.

Q: What is the difference between AI-generated multiple-choice questions and those crafted manually by educators?

A: Unlike manually created questions, which may be limited by individual expertise and time constraints, AI-generated multiple-choice questions have the capacity to cover a broader spectrum of topics and intricacies. Additionally, AI algorithms continuously learn and evolve, allowing for ongoing refinement and enhancement of question generation processes.

Q: How can I export and import multiple-choice question tests?

A: Exporting and importing multiple-choice question tests can be streamlined using several common formats such as CSV, XML, or QTI (Question and Test Interoperability). To export questions, first ensure your questions are formatted according to the requirements of the target platform. Most learning management systems (LMS) and quiz tools provide an export function that allows you to download your questions in one of the supported formats. For importing, upload the file to the new platform and follow the platform’s specific procedures to integrate the questions into your tests or quizzes. Always check for any specific format adjustments needed between different platforms to ensure compatibility and functionality.

Q: Can I generate multiple-choice questions with AI in Canvas?

A: There’s no AI integration in Canvas at the moment. But AI-generated multiple-choice questions are highly compatible with Canvas, as long as they are exported in a format supported by the Canvas LMS, such as QTI it will work. Most AI tools that generate multiple-choice questions can export the questions directly in this format or one that Canvas can import after minor conversions. Within Canvas, you can easily upload these QTI files through the “Quizzes” section by selecting “Import Quiz” from the course settings. This makes it straightforward to integrate AI-generated content into your course, enhancing the assessment variety and educational depth.

Q: Can I create multiple-choice questions with AI in Moodle?

A: You can’t do this directly, but … AI-generated multiple-choice questions can be seamlessly integrated into Moodle. Moodle supports various import formats, including GIFT, Moodle XML, and Aiken, among others. To integrate AI-generated questions, first export the questions from your AI tool in one of the supported formats. Then, in Moodle, use the “Question bank” feature found under course administration to import your questions. This process allows for efficient use of AI tools to enrich Moodle-based courses with diverse and tailored assessment options, enhancing the learning experience for students.

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