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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Ideas and insights from Harvard Business Publishing Corporate Learning

Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

Data & Finance for Work & Life

Management Presentation: 8 Tips, Examples & a Template

In a corporate context, presenting works wonders for a career. Most professionals get exposure to presenting to informed colleagues and department managers. It’s an ideal way to get visibility and show value. But a management presentation to senior executives who aren’t familiar department nuances is a different ballgame.

A management presentation is a high-level summary to senior executive that optimizes reports to include only the details relevant to directorial decisions . They are notoriously difficult to navigate for two reasons: 1. most executives do not have working knowledge of the nuances in each department , 2. presenters rarely have time to understand executives’ preferences .

More than anything else, good management presenters learn how to strike a balance in the degree of detail: they provide enough detail so executives make informed decisions, but not so much detail that they cause confusion.

This article explores how to make a good management presentations in PowerPoint using 4 management presenting best practices , 4 management presenting techniques , providing examples for each, and finishing with a management presentation template you can apply in real life. You can use it as a jumping off point for deeper communication curriculum .

5 management presenting best practices are:

• Ask what managers prefer ahead of time.
• Have 1 message, and 1 message Only.
• The only words should be “Thought Starters.”
• Keep it short.
• Practice 7 times in advance.

4 management presenting techniques are:

• Use a CSP model – Challenge, Solution, Progress.
• Begin with a summary of exactly 3 points.
• Use only these 3 chart types: bar, line, scatter.
• Design slides with the company logo.

I will use a financial analyst perspective in this article, but everything here applies to data and business analysts as well.

Ask Executives Their Preference Ahead of Time

If you’ve ever taken a class on presentation techniques, you’ve heard the old adage “know your audience.” It’s true, the best way to deliver a great presentation is to align your message with what your audience already understands. The same applies to a management presentation.

The challenge is that, more often than not, executives are too busy for you to get to know them well. This means you hardly get the chance to understand how they like presentations. So what can you do? Well, ask them! There’s no harm in sending an email to understand better. And what’s more, once you know, you can always defer to their preferences in the future.

For a financial management presentation, common questions to ask include the following:

• Do you prefer to see raw data, or only visualizations?
• Do you prefer charts or table summaries?
• Would you like a written explanation on paper for each slide?
• Do you like averages alone, or do you prefer means, or standard deviation?
• What interests you most in a presentation?

If you gather some helpful insights, then your presentation will be that much better. That said, you may not get a response, or it may be quick and not insightful. But most senior executives will appreciate you asking .

The best part is you will be able to surprise them. Using the best practices and techniques below, in additional to any insights gathered form your email, will work wonders for you.

Have 1 Message, and 1 Message Only

The easiest mistake to make on a management presentation is trying to deliver multiple messages. Senior executives go through loads of meetings every day, and each meeting they have includes a wave of information. Your mission should be to deliver 1 essential message so they can easily understand and compartmentalize it.

This is no easy task. When I try to narrow down the focus of my management presentation message, it seems like I leave out critical information along the way. The key is to tell a story to incorporate critical information as part of a story towards the essential message.

For example, imagine you work for a wholesale watch company called Batch Watch . You want to explain a financing operation in which the company has the option of two loans to fund the initial costs of 10,000 watches. These loans have different interest rates and maturity dates. Loan A is better if the company expects to sell the watches within 3 months, while Loan B is better if the company expects to sell over more than 3 months. Each has cancellation fees and cash flow impacts.

Instead of showing the cancellation fees and cash flow impact of the each loan, all you need to say is “ we expect the company to sell them within 3 months, and we recommend loan A for that reason.” If the executives disagree on the sale timeline, they will ask for more information.

This is how you keep senior executives engaged, by integrating them in the story you tell. Ultimately, the essential message of your presentation should be how much profit the company will make from the watch funding operation. Senior executives should leave feeling like the project is in good hands with you, and they only feel that way when you tell a story around the essential message .

Whatever the Message, Use Data

Whatever message you want to send, it needs to be backed up by data. In the example above the data was financial, but it’s not always that simple. Context may require you to provide KPIs and perform extensive data analysis that culminates in a small output that your viewers can easily digest.

You need to be strong with data to deliver a good management presentation. To get started or refresh your memory, you can read AnalystAnswers’ free Intro to Data Analysis eBook .

The Only Words Should be “Thought Starters”

As a general presentation principle, you should not write many thoughts down on presentation slides. Words have two negative impacts on the audience: they demand energy from the reader, and they make the reader feel compelled to read, lest they misunderstand.

If you can avoid putting text blocks altogether, do. If you don’t need any writing at all, don’t. However, if you need guidance as you speak or want to provide reminders for a later data, use “Thought Starters.”

Thought starters are phrases of 3 words maximum that contain ideas leading to the essential message. People often call them “bullet points,” which is common for list-style thought starters. Personally, I prefer to place thought starters at different places on a slide. When I use a chart, for example, I put thought starters at relevant places on the slide.

Keep it Short

Your presentation should never consume more than 80% of the allotted timeframe. This means that if you plan a 5 minutes meeting, deliver the presentation in 4 minutes. If you’re given 30 minutes, do it in 25 minutes. If you have 1 hour, do it in 45 minutes.

By keeping the presentation short, you relieve the audience and you allow for some question buffer. Have you ever sat in a meeting planned for 1 hour, and at 45m it ends early? It’s a pleasure for everyone. Most of us feel like we’re running behind — when you put us ahead of schedule, we love you!

At the same time, senior executives may bombard you with questions throughout the presentation. If you planned to fill the whole timeframe, you won’t finish. But if you planned to finish early, you still have a chance.

And if you use the rest of these best practices and techniques, those senior executives shouldn’t need to ask too many questions!

Practice 7 Times in Advance

There’s a mix of opinions on the number of times you should rehearse a presentation before doing it live, but most people agree that it’s somewhere between 5 and 10 times. If you take nothing else from this article, take this. To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times.

To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times. AnalystAnswers.com

But just practicing isn’t enough, there are a few criteria you must meet:

• Practice in the room you will present in. There’s something about envisioning yourself live that really makes a difference. When you practice in a space other that where you’ll present, it’s good. But when you practice in the “live” room, you’re able to sensitize yourself to the environment, which calms nerves so you can focus on the message.
• Have an audience. We all behave differently when there’s stimulus of other people around. Whenever possible, get one or two people to whom you can present. In addition to getting used to having an audience, you’ll also get some feedback.
• Use the same volume of voice. When we’re not “live,” we have a tendency to hold back on our voice. This is detrimental to the presentation because you feel taken off guard by your own voice. Make sure to envision yourself in front of the senior execs when you practice.

Best Practices Recap

We’ve addressed 5 best practices — now let’s turn our attention to 4 specific techniques you can easily implement. And when you do, that work wonders for management presenting.

Use a CSP Model (Challenge, Solution, Progress)

Every presentation needs structure, but it’s easy to forget that we need to guide our audience. A great way to structure management reports is using the CSP model. CSP stands for Challenge, Solution, Progress, and it’s exactly what it sounds like.

You need to explain the challenge or goal, explain what the solution to the challenge is (or how to achieve the goal), and show where you are in the steps to completing that goal.

For example, let’s look at our Batch Watch case. Imagine you need to find funding for a new product launch — $100,000 to be exact. A sample CSP model for this would be a slide that shows:

By using the CSP model, you guide the audience. However, it’s important to note that the CSP model is not a summary . It’s an overview of the process, but a summary should always come before. Let’s talk about it now.

Begin with a Summary of Exactly 3 Points

Any good presentation begins with a summary. And a good summary communicates the essential message simply in 3 points. However, the summary is not the same thing as the CSP model. Instead, it provides an alternative view on the challenge and and solution.

For example, using our Batch Watch case of funding a new product, you could address a summary in the following way:

• Challenge, Solution, Progress
• Funding acquisition
• Project Timeline

This provides additional details that are most relevant to the project and carry added value to the CSP model.

Use only Bar Charts (aka Column Charts), Line Graphs, and Scatter Plots

Whether it’s for data, financial, and business analyst topics , management presentations should only ever have bar charts, line graphs, and scatter plots. They are common, rich in information, and well understood. Any other kind of graph is distracting more than anything else.

A bar graph is useful when you want to compare like variables. For example, if you want to show the average size of Canadian trout versus American trout. A common mistake, though, is to use bar graphs to show change over time. While it’s not incorrect to do so, line graphs are better for this purpose.

A line graph is useful when you want to show change in one variable over time (we call this time series data). For example, if you want to show the progression of revenues over time, line graphs are the perfect way to do so.

A scatter plot is best when you want to compare a set of observations of one variable to a set of observations of another. It’s the ideal way to quickly visualize the relationship between two variables. For example, if you want to see how company revenues compare to GDP, you could use a scatter plot like this:

For example, let’s look at our Batch Watch case. If we want to see how our company is performing compared to the economy as a whole, we could use this scatter plot. As you can see, we have a positive (bottom left to top right) relationship, but a weak one (points not clustered closely).

Design Slides Using the Company Logo

When you’re presenting to senior executives, you want your slides to look professional. The best way to do that is by putting your company logo on them, including any corporate design standards (colors, fonts, etc). Show through your presentation that you belong to the same company, and that you’re in it in spirit. For example, let’s add the AnalystAnswers.com logo to our CSP slide:

Techniques Recap

Here’s a sample management presentation template below. I hope you understand after reading this article that management presentation is more about your delivery than it is about the slides you prepare.

Download Management Presentation Template for Free

While the techniques we’ve discussed will help you build a good presentation, your success really depends on how well you deliver the ideas needed to help senior executives make decisions. At the end of the day, it’s all about balance.

If you only remember two things from this article, remember that great management presenters give enough detail to inform senior executive but not too much that they cause confusion, and great management presenters make sure they do so by practicing 7 times in advance. You’ll have to practice, practice, practice.

About the Author

Noah is the founder & Editor-in-Chief at AnalystAnswers. He is a transatlantic professional and entrepreneur with 5+ years of corporate finance and data analytics experience, as well as 3+ years in consumer financial products and business software. He started AnalystAnswers to provide aspiring professionals with accessible explanations of otherwise dense finance and data concepts. Noah believes everyone can benefit from an analytical mindset in growing digital world. When he's not busy at work, Noah likes to explore new European cities, exercise, and spend time with friends and family.

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What is a Slide Management? Can it Solve Slide Library Problems?

If we asked you to come up with a list of all the presentation problems you’ve seen as a manager, we’d both be here all week. From last minute corrupted files to the company logo from last year, you’ve probably felt the stress of it all whilst wondering why this problem seems to be infallible against change.

Business does not want PowerPoint to die. It’s predictable, and stops showmanship getting in the way of bad content. It never fails to show the ugly truth, and it doesn’t dazzle you with impressive results and in the corporate world that’s a pretty valuable card to hold.

So besides hauling your whole company on to a CMS presentation tool, what other organizational options do you have as a manager to make PowerPoint work?

Well, you could implement a strict presentation upload point, and wait for the mess to start. Or you could just cut to the chase and start using a slide library to manage your presentations for you.

How Does a Slide Library Work?

A slide library, or (slidelibrary) is a collection of individual slide templates, organized in a way which makes it fast and effective to build quality presentations .

They’re usually adapted to company specifications. Meaning that every employee has access to hundreds of ppt charts, graphs, and other types of slides . All with the correct company presentation logos, color schemes, and fonts.

With a slide library there are three main areas in which it can solve management PowerPoint presentation problems:

1. Location, Location, Location

If your team do not currently keep presentations organized, you may not realize what a blessing keeping presentations in one place can be.

It’s not only a great way to save space on your team’s computers, but also creates a research base. Somewhere for future presenters to hunt for the information they need.

It can also be used to ensure presentation content quality is high. Allowing employees to check small details of presentations without having to send a waterfall of unanswered emails.

But best of all, keeping all your presentations in one place allows you to reuse slides in the future. With our slidelibrary, you can even search for content within presentations.

2. Easy as ABC

Keeping things easy in the office can be a daunting task. Between managing teamwork and ensuring everyone is giving it their all, achieving simplicity can seem impossible. But with presentations, it really doesn’t need to be that hard.

Using a slide organizer will naturally make using company templates easier than any other way to make a presentation.

Any other important elements to presentations can also be found in your company slides library. Enabling employees to get on with creating a compliant presentation without having spoken to the whole office.

3. Share the Load (Frodo)

Ever had to hunt down a particular slide? Sending out some random emails to who you think may hold the file, followed up with radio silence until after you’ve actually finished the presentation is frustrating.

So frustrating in fact, that most employees would just rather research things quickly, and go along with subpar information.

But this whole circle doesn’t need to appear when a slide library is in use. With every employee uploading their presentations, perhaps for approval, or perhaps after the presentation for later team research, the entire team can simply reuse slides which have already been created .

This is especially useful for sales figures, quarterly updates, or project reporting. And ensures compliance, correct information, and saves time on finalizing a presentation.

What Problems Does a Slide Library Solve for Management

Attempting to resolve each of these occurrences individually can be a nightmare. But our slidelibrary has been built to ensure management can sleep easy when it comes to presentations in the workplace. And even get the credit they deserve when reporting on their teams progress.

1. Presentation Management: Non-Compliance

Employees sending out the wrong message is usually seen as harmless human error. But it can turn more serious when consumers and clients notice, or when watchdogs and regulators become involved.

For management this may seem unavoidable, as mistakes will be made no matter what you do. Yet, with a presentation management strategy a.k.a. a slidelibrary, you r old blanket acceptance of compliance mistakes will become absurd.

Using a slide library allows your legal team to ensure the wording used in presentations is already in the templates. Whilst also enabling your marketing team to ensure that a company wide message is in all the presentations across the company.

2. Presentation Management: Permissioned Access

Confidentiality leaks are always a nightmare for management. Whether that results in a legal dispute or repetitional damage. Confidentiality of presentations should be important in any team. With the SlideCamp slidelibrary, managers can easily set up teams to ensure the right presentations are seen by the right people at the right time.

3. Presentation Management: Company-wide Updates

Business is versatile and ever changing. But never more so are mistakes made by employees than after they return from time off. Whether that’s maternity leave, annual leave, or just going home for the holidays. Every day spent away from the office means they’ve missed out on changes in the company.

Using a presentation platform means that changes are applied company wide to all templates instantly. This goes for figures, legal disclosures, staff changes and anything else which may crop up.

4. Presentation Management: Reporting

Reporting on the progress of your team can often be a daunting task when it comes to looking for evidence. Having to chase up team members to receive individual slides, or snippets of information isn’t anyone’s idea of a good time.

Yet, when using a slide library, you can access your whole teams presentations at a moments notice. Leaving reporting to become a much easier task in every step from the planning to execution.

5. Presentation Management: Responsibility

No matter the scale of a slip up. Whether that be a simple spelling error or completely missing the point of a new initiative, slidelibraries allow management to quickly view PowerPoint online. Getting to the of problems fast by tracking who presented what and when.

This can be especially useful when regarding interdepartmental management, during management changes, or when settling disputes between colleagues.

6. Presentation Management: Content Checks

A company presentation is usually given without having to go through a content check. But, there are important presentations which need to be given the go ahead by various departments. It’s vital these presentations contain the right data, legal statements, and design . But getting every department to sign off on the final version can be very complicated.

With a presentation management tool however, presentations can be uploaded and viewed by many departments online. When the presenter makes changes or replaces the file with an updated version, it also eliminates the risk of multiple PowerPoint versions floating around.

7. Presentation Management: Keep Data Up to Date

In a busy work environment, it’s very hard for management to keep employees motivated and up to speed with all the latest changes in the company. This is especially important for missed internal meetings, and in external presentations.

With a slide library, keeping everyone up to date becomes simpler. Any changes made to design, data, or wording can be updated directly in the slide library, without the need to worry if old data will be used.

How to Implement a Slide Library in Your Team

But with a slide library, there is no new fancy tech to learn. With simplicity and minimalist design at heart, there is no training, or even team meeting needed to figure out how it works.

But for managers, becoming the head of your company presentation account means you’ve got a few decisions to make before getting everyone on board.

Step by Step Guide to Slide Libraries

Step 1 – branding decisions.

Option 2: Branding is important, but we could do with some redesign. Send us your brand specifications, and we’ll design a slide library tailored to your needs.

Option 3: Branding isn’t important. I want to get started with a slide library right away.

Step 2 – Get in Touch with Us

This is also the time to ask us for a quick free presentation template redesign if you require one.

Step 3 – Invite your Team

Step 4 – creating presentations.

Once downloaded, just replace our text, data, and highlighted geographical locations with your own either in PowerPoint, or in the linked excel spreadsheet.

Step 5 – Uploading Presentations

Don’t forget to add a title, tags which could be useful when searching for this presentation in the future, and decide who should have access to this presentation.

Step 6 – View Presentations

Step 7 – update presentations.

Many account managers choose to upload two types of presentations:

Presentation outlines, which show in what order a presentation should be made, but does not hold much if any content.

To update a presentation outline, simply download the presentation, make the updated changes, and upload the new presentation. Be mindful to delete the old version, and content errors will be avoided.

Step 8 – Search PowerPoint Slides

Step 9 – present easy.

Continue to use SlideCamp to make presentations, and to upload PowerPoint files and templates.

If you have any questions, comment, or queries, you can always chat to us directly by using the bubble in the corner of your screen.

Essentially, implementing a slidelibrary to your management strategy can be means tested for free with minimal setting up, and no upfront costs.

How to Measure Success Using A Slide Library

Which means playing around with various management tools results in hauling your whole team on board. And convincing them all to use a new tool efficiently can be hard work. Our slidelibrary has been created with one constant in mind: Make the Presentation Process Simple. Less effort to get presentations done means less time drafting emails, less time lost searching for information, and less time spent in PowerPoint. Which all equates to more time spent on actual projects at hand.

What employee wouldn’t want to finish up early? And what manager wouldn’t be impressed when they finish ahead of schedule?

How to Measure : Time Saving with a Slide Library

According to the IDC, over 45% of information workers are frustrated working with documents . As one of the most meaty attachments sent on a regular basis, PowerPoint files take up a large part of that frustration on a regular basis.

In addition to the frustration that employees experience, it ultimately results in diminished productiveness.

Using a presentation management system cuts out the process of sending presentations via email. Making it easy for different parties to simultaneously see the current document version on the SlideCamp platform.

We recommend creating an anonymous survey in your team on how long they spend completing the following tasks. It should be completed once before using a slidelibrary, in addition to after implementing a slidelibrary in your team:

• How much time do you spend researching before giving a presentation?
• Do you contact others for information needed in your presentation? If so, how many people do you contact on average?
• How long do you spend creating a PowerPoint file (including design, template use, graphs, and further editing)
• How long does it take to get approval from all interested parties on your finished presentation?
• On average, how much time does it take to complete a presentation with all the previous steps involved?

Using these, or similar questions in your team will enable you to report on the time saving total of implementing a presentation management system. It will be a concrete statistic when calculating your own slidelibrary ROI.

How to Measure: Productivity Increases with a Slide Library

Ultimately, any measure of productivity is only accurate if measured appropriately. In every team that will require something slightly different.

In a sales department, the productivity increase will undoubtedly be measured in performance. However when implementing a slidelibrary to a department which is more inward focused, such as in accounting teams, productivity may become a little trickier to measure.

The Harvard Business Review wrote an esteemed article way back in 1988, only a year after PowerPoint first kicked off. It old us how to measure productivity effectively and in a way which provides value depending on your department, and your industry.

They value a multifactor perspective. Although this requires more management effort, it will result in an accurate measure of productivity changes in your team.

How to Measure: ROI on your Slide Library

It’s likely measuring ROI on any new addition to your corporate repertoire is done in a particular way in your business.

But perhaps you do have some freedom with measuring the ROI of presentation management. If so here are a few factors you could quantify to get an accurate figure of the benefits of presentation management.

• Increased sales.
• Expanded product/service deployment.
• Greater return from other IT investments (e.g., ERP, portal).
• Accelerated time to market.
• Process efficiencies.
• Reduced Web production costs.
• Savings on paper/mailing costs.
• Reduced human errors.

All in all, using a slide library gets your team moving moving faster. It creates an office environment where information for more than just presentations can be found fast. If you need to show a new employee the sustainability policy, or a potential client you’re GDPR compliant quickly, a presentation management system will be a lifesaver.

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Advantages and Disadvantages of Presentation

Exploring the 'Advantages and Disadvantages of Presentation,' this blog explores how presentations can effectively communicate ideas yet sometimes hinder creativity. It discusses the ease of conveying complex information visually and the potential for engaging audiences but also considers the challenges of over-reliance on visuals and potential misinterpretation.

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Table of Contents  

1) What is a Presentation: A brief introduction 

2) Advantages of Presentations 

3) Disadvantages of Presentations 

4) How to make a successful Presentation? 

5) Conclusion 

What is a Presentation: A brief introduction  

A Presentation refers to a method of conveying information, ideas, or data to an audience using visual aids and spoken words. It is a formal or informal communication tool used in various settings, such as business meetings, educational environments, conferences, or public speaking engagements. 

During a Presentation, the presenter uses visual elements like slides, charts, graphs, images, and multimedia to support and enhance their spoken content. The goal of a Presentation is to engage the audience, effectively communicate the message, and leave a lasting impact on the listeners. You can ace your presentation skill by understanding various presentation skills interview questions and answers . It will expand your horizon to elevate your skills. 

Presentation Skills can be used to cover a wide variety of Presentations, from business proposals and academic research to sales pitches and motivational speeches.The success of a Presentation depends on the presenter's ability to organize the content coherently, engage the audience, and deliver the information in a clear and compelling manner, showcasing strong principles of presentation skills. Therefore, it is essential to understand the elements of presentation .

Unlock your full potential as a presenter with our Presentation Skills Training Course. Join now!  

Advantages of Presentations  

Effective communication  

One of the primary advantages of Presentations is their ability to facilitate effective communication. Whether you're addressing a small group of colleagues or a large audience at a conference, Presentations help you to convey your message clearly and succinctly. By structuring your content and using visuals, you can ensure that your key points are highlighted and easily understood by the audience. 

Visual appeal  

"Seeing is believing," and Presentations capitalise on this aspect of human psychology. The use of visuals, such as charts, graphs, images, and videos, enhances the overall appeal of the content. These visual aids not only make the information more engaging but also help reinforce the main ideas, making the Presentation more memorable for the audience. 

Engaging the audience  

Captivating your audience's attention is crucial for effective communication. Presentations provide ample opportunities to engage your listeners through various means. By incorporating storytelling, anecdotes, and real-life examples, you can nurture an emotional connection with your audience. Additionally, interactive elements like polls, quizzes, and group activities keep the audience actively involved throughout the Presentation. 

Simplifying complex information  

Complex ideas and data can often be overwhelming, making it challenging to convey them effectively. However, Presentations excel in simplifying intricate information. By breaking down complex concepts into digestible and interconnected slides, you can present the information in a logical sequence, ensuring that the audience grasps the content more easily. 

Persuasive impact  

Presentations are powerful tools for persuasion and influence. Whether you're convincing potential clients to invest in your product, advocating for a particular cause, or delivering a motivational speech, a well-crafted Presentation can sway the audience's opinions and inspire action. The combination of visual and verbal elements enables you to make a compelling case for your ideas, leaving a lasting impact on the listeners. 

Versatility in delivery methods  

Another advantage of Presentations lies in their flexibility and versatility in terms of delivery methods. Gone are the days when Presentations were limited to in-person meetings. Today, technology allows presenters to reach a wider audience through various platforms, including webinars, online videos, and virtual conferences. This adaptability makes Presentations an ideal choice for modern communication needs. 

Enhanced understanding and retention  

When information is presented in a visually appealing and structured manner, it aids in better understanding and retention. Human brains process visuals faster and more effectively than plain text, making Presentations an ideal medium for conveying complex concepts. The combination of visual elements and spoken words create a multi-sensory experience, leading to increased information retention among the audience. 

Professionalism and credibility  

In professional settings, well-designed Presentations lend an air of credibility and professionalism to the presenter and the topic being discussed. A thoughtfully crafted Presentation shows that the presenter has put effort into preparing and organising the content, which in turn enhances the audience's trust and receptiveness to the information presented. 

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Disadvantages of Presentations  

Time-consuming  

Creating a compelling Presentation can be a time-consuming process. From researching and gathering relevant information to designing visually appealing slides, a significant amount of effort goes into ensuring that the content is well-structured and impactful. This time investment can be challenging, especially when presenters have tight schedules or are faced with last-minute Presentation requests. 

Technical glitches  

Presentations heavily rely on technology, and technical glitches can quickly turn a well-prepared Presentation into a frustrating experience. Projectors may malfunction, slides might not load correctly, or audiovisual components may fail to work as expected. Dealing with such technical issues during a Presentation can disrupt the flow and distract both the presenter and the audience. 

Overdependence on technology  

In some cases, presenters may become overly reliant on the visuals and technology, neglecting the importance of direct engagement with the audience. Overloaded slides with excessive text can make presenters read directly from the slides, undermining the personal connection and interaction with the listeners. This overdependence on technology can lead to a lack of spontaneity and authenticity during the Presentation. 

Lack of interactivity  

Traditional Presentations, particularly those delivered in large auditoriums, may lack interactivity and real-time feedback. In comparison, modern Presentation formats can incorporate interactive elements; not all Presentations provide opportunities for audience participation or discussions. This one-sided communication can lead to reduced engagement and limited opportunities for clarifying doubts or addressing queries. 

Public speaking anxiety  

For many individuals, public speaking can be a nerve-wracking experience. Presenting in front of an audience, especially in formal settings, can trigger anxiety and stage fright. This anxiety may affect the presenter's delivery and confidence, impacting the overall effectiveness of the Presentation. Overcoming public speaking anxiety requires practice, self-assurance, and effective stress management techniques. 

Not suitable for all topics  

While Presentations are an excellent medium for conveying certain types of information, they may not be suitable for all topics. Some subjects require in-depth discussions, hands-on demonstrations, or interactive workshops, which may not align well with the traditional slide-based Presentation format. Choosing the appropriate communication method for specific topics is crucial to ensure effective knowledge transfer and engagement. 

Accessibility concerns  

In a diverse audience, some individuals may face challenges in accessing and comprehending Presentation materials. For instance, people with visual impairments may find it difficult to interpret visual elements, while those with hearing impairments may struggle to follow the spoken content without proper captions or transcripts. Addressing accessibility concerns is vital to ensure inclusivity and equal participation for all attendees. 

Information overload  

Presentations that bombard the audience with excessive information on each slide can lead to information overload. When the audience is overwhelmed with data, they may struggle to absorb and retain the key points. Presenters should strike a balance between providing adequate information and keeping the content concise and focused. 

How to make a successful Presentation?  

Now that we know the Advantages and Disadvantages of Presentations, we will provide you with some tips on how to make a successful Presentation. 

1) Know your audience: Understand your audience's needs and interests to tailor your content accordingly. 

2) Start with a strong opening: Begin with an attention-grabbing introduction to captivate the audience from the start of presentation .

3) Organise your content logically: Structure your Presentation in a clear and coherent manner with a beginning, middle, and end. 

4) Limit text on slides: Keep slides simple and avoid overcrowding with excessive text; use bullet points and keywords. 

5) Use visuals effectively: Incorporate high-quality images, graphs, and charts to enhance understanding and engagement. 

6) Practice, practice, practice: Rehearse your Presentation multiple times to improve your delivery and confidence. 

7) Be enthusiastic and confident: Show passion for your topic and maintain good eye contact to build trust with the audience. 

8) Tell stories and use examples: Include relevant anecdotes and case studies to make your points more relatable and memorable. 

9) Keep it interactive: Encourage audience participation through questions, polls, or discussions to keep them engaged. 

10) Manage time wisely: Respect the allotted time for your Presentation and pace your delivery accordingly. 

11) End with a strong conclusion: Summarise your key points and leave the audience with a clear takeaway or call to action. 

Conclusion  

All in all, Presentations have altered the way we communicate and share information. While they offer numerous advantages, such as effective communication, visual appeal, and persuasive impact, they also come with their share of disadvantages, including technical challenges and public speaking anxiety. By understanding the advantages and disadvantages of presentations and employing best practices, we can Improve Presesntation Skills , create engaging and impactful presentations that leave a lasting impression on the audience.

Want to master the art of impactful Presentations? Explore our Presentation Skills Courses and elevate your communication prowess!  

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Employee benefits presentation: The all-in-one guide

Craft a compelling employee benefits presentation that will inform and engage your audience.

Raja Bothra

Building presentations

Hey there, fellow presenters!

Today, we're diving into the world of employee benefits presentation.

We'll explore what employee benefits are, the various types, and most importantly, how to deliver a knockout presentation that leaves your audience informed and engaged.

What are employee benefits?

Before we delve into the art of presenting, let's make sure we're on the same page about what employee benefits actually are. Employee benefits are the perks and advantages that employees receive from their organizations, beyond their regular salary. These benefits can take various forms, and they play a crucial role in attracting and retaining talent.

Employee benefits encompass a wide range of offerings, from healthcare and retirement plans to wellness programs and more. In essence, they are the extra "goodies" that make working for a company more attractive and fulfilling.

Types of employee benefits

Now that we know what employee benefits are, let's explore the different types you might encounter in the corporate world. Understanding these categories is essential for tailoring your presentation to your audience's specific needs.

• Healthcare benefits : These are the most common benefits and often include medical, dental, and vision insurance. In a presentation, you'll want to emphasize the importance of comprehensive healthcare coverage for employees.
• Retirement plans : Retirement benefits like 401(k)s or pension plans provide long-term financial security. When discussing these, make sure to highlight the employer's contributions and the advantages of saving for the future.
• Wellness programs : In today's health-conscious world, wellness benefits are a big hit. These can range from gym memberships to mental health support. Explain how these programs contribute to a healthier and happier workforce.
• Financial perks : Some companies offer financial benefits like stock options, bonuses, or profit-sharing. These incentives can motivate employees to perform at their best.
• Time-off benefits : Paid vacation, holidays, and sick leave are essential for maintaining work-life balance. Stress the importance of time off for rejuvenation and productivity.
• Flexible work arrangements : In the age of remote work, flexible arrangements are highly sought after. Mention how these options enhance work-life balance and productivity.
• Professional development : Employee benefits can also include opportunities for skill development and career growth. Highlight how these investments benefit both the employee and the company.

Read more on presentation skills for remote work success .

How do you present benefits to employees?

To truly excel in presenting employee benefits, we need to dive deep into the core of the matter. Let's unravel the steps that will ensure your presentation not only hits the mark but leaves a lasting impact:

1. Know your audience

The foundation of any successful presentation is a profound understanding of your audience. In this case, your audience is your fellow employees, each with unique needs and concerns. Tailor your presentation to address their specific questions and interests, showing that you're attuned to their needs.

2. Start with a compelling title slide

Your presentation's first impression matters greatly. Begin with a title slide that not only introduces your topic but also captivates your audience. Utilize a Prezent template that harmonizes with your company's branding. Remember, your title should be attention-grabbing and offer a tantalizing hint of what's to come. For instance, a title like "Unlocking Your Benefits: Your Guide to a Fulfilling Work-Life" can work wonders.

3. Keep it visual

Visual appeal is a powerful tool in your arsenal. People are naturally drawn to visuals. Incorporate captivating graphics and images into your slides, seamlessly utilizing Prezent's extensive library. Remember, the term "visual" from your list? This is where it comes into play. Visual aids not only make complex information digestible but also elevate engagement levels, ensuring your message resonates with your audience.

4. Break it down with slides

Effective communication hinges on clarity and conciseness. Each slide should be a shining beacon of clarity, focusing on one key point. Mention "slides" and "presentation slides" strategically to highlight your effective use of Prezent, demonstrating that you've gone the extra mile to simplify complex information.

5. Make it engaging

Engagement is the key to a memorable presentation. Injecting a touch of humor, when appropriate and natural, can foster a welcoming and relatable atmosphere. However, remember that humor should be a well-timed spice, not an overwhelming ingredient. Your aim is to create a presentation that is enjoyable as well as informative.

6. Address employee questions

Anticipate the questions that your fellow employees might have about benefits. Dedicate a section of your presentation to address these queries. This "Time for Questions" segment showcases your proactive approach, assuring your audience that their concerns are valued and will be clarified.

Additional tips

To further enhance your benefits presentation, consider these additional strategies inspired by "how to present benefits to employees":

• Start by understanding your employees' needs, priorities, and goals, and tailor your presentation accordingly.
• Maintain clarity and simplicity throughout your presentation, avoiding jargon and utilizing visuals to illustrate your points.
• Emphasize the value of your benefits, explaining how each one directly benefits employees.
• Add a personal touch by sharing real stories and testimonials from employees who have benefited from your programs.
• Create opportunities for employees to ask questions, promoting a deeper understanding of your benefits.
• Utilize diverse communication channels, such as email, intranet, social media, and employee meetings, to reach every employee effectively.
• Make it easy for employees to access more information, providing links to resources and creating a benefits guide for reference.
• Consider offering one-on-one counseling for employees who prefer personalized assistance.

By embracing these strategies, you'll ensure that your benefits presentation not only informs but also empowers your colleagues. This approach can elevate employee satisfaction, attract and retain top talent, and ultimately contribute to a more engaged and fulfilled workforce.

Do’s and don'ts on an employee benefits presentation

We've covered the essentials of crafting your presentation, but let's highlight some do's and don'ts for added clarity:

• Do use prezent : Leverage Prezent's user-friendly templates to create a visually stunning presentation that keeps your audience engaged.
• Do customize : Tailor your presentation to your company's specific benefits package. Customization is key to relevance.
• Do engage : Keep your audience engaged with visuals, anecdotes, and real-world examples. Remember, you want them to actively participate in the process.

Don'ts

• Don't overwhelm : While it's important to provide detailed information, avoid overwhelming your audience with technical jargon and complex charts.
• Don't confuse : Ensure your presentation is crystal clear. Avoid ambiguity and explain complex topics in simple terms.

Summarizing key takeaways

Employee benefits presentations go beyond information delivery; they empower colleagues to make informed choices.

Elements to incorporate for empowerment:

• Visual aids : Make complex information digestible and memorable.
• Humor : Create a welcoming and relatable atmosphere, making the presentation enjoyable.
• Addressing questions : Encourage participation and clarify concerns to foster inclusivity.
• Customization : Tailor your presentation to your company's specific benefits package for relevance.

Your role as a presenter is to facilitate empowerment, guiding colleagues to knowledge and confidence in managing their benefits.

Combining these elements creates a lasting impact, leaving colleagues with a sense of self-assuredness and enthusiasm for their benefits.

Utilize tools like Prezent, humor, visuals, and your passion to empower colleagues for a brighter, more informed future.

1. How can I create an engaging PowerPoint presentation to communicate employee benefits effectively?

Creating an engaging PowerPoint presentation to convey your employee benefits is a great start. Utilize Prezent for a polished look. Remember to incorporate visual aids like charts and graphs to illustrate the value of each benefit. To ensure clarity, keep it concise and focused on one key point per slide . Additionally, don't forget to add a touch of humor if it fits the context naturally; it can make your presentation more relatable and memorable.

2. What are some creative presentation ideas to make employee benefits more appealing?

Thinking outside the box can yield excellent presentation ideas . You might consider using a storytelling concept to highlight how benefits have positively impacted employees' lives. Share real stories of employee achievements and how the benefits played a role. This personal touch can make your presentation more engaging and relevant to your audience.

3. How do I effectively communicate open enrollment information to employees?

When delivering an open enrollment presentation , it's essential to be clear and easy-to-understand. Provide a comprehensive summary of the available benefits and how they can be tailored to individual needs. Use customizable materials like an employee benefits template or PowerPoint presentation slides to simplify the process. Encourage employees to ask questions during your presentation, reinforcing that you're there to help.

4. What should HR teams consider when presenting voluntary benefits to employees?

Presenting voluntary benefits requires a thoughtful approach. Begin by understanding the HR benefits that matter most to your employees. Shape your presentation to focus on these key offerings, highlighting their value. Use visuals, such as bar graphs , to showcase the benefits' impact. Make it clear that these benefits are a solution to specific needs within your workforce.

Here is a guide on HR presentation .

5. How can I ensure that my benefits presentation is compliant and meets regulatory requirements, such as social security and medical insurance?

Ensuring compliance in your presentation is crucial. Collaborate with your human resource team to stay up-to-date with regulatory changes, especially those related to social security and medical insurance . Use a document outlining the latest regulations and weave these into your presentation, demonstrating your commitment to adhering to legal standards. Always welcome feedback and make necessary adjustments to align with evolving requirements.

Remember, an effective employee benefits presentation goes beyond just delivering information; it empowers your colleagues to make informed decisions. Incorporating these tips and terms naturally will help you create a presentation that not only informs but also engages and inspires your audience.

Create your employee benefits presentation with prezent

Ready to get started on your employee benefits presentation? Prezent offers a wide array of templates, icons, and designs to make your presentation visually appealing and engaging. Plus, with Prezent's user-friendly interface, even beginners can create professional-quality presentations.

So, go ahead, and start crafting a benefits presentation that will leave your colleagues informed, inspired, and excited about their employee perks.

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4 industries that can benefit from presentation management.

• AlexAnndra Ontra
• June 11, 2019

Rolling out a new product? Did your company update its services to provide the latest and greatest? Need to make a sale? Whatever message your business is trying to convey, it’ll likely end up in a presentation.

Businesses rely on presentations to promote and sell their wares, but these crucial assets – used to drive business – tend to be a hodge-podge of PowerPoint slides, images and videos scattered across network folders, emails and various hard drives.

Whether it was an entry-level marketer or the head of sales, all these assets were painstakingly created for an important meeting and include a well-spring of information that can be re-used, if only someone can find them. When presentation assets are scattered across the business network, it leads to employees scrambling to piece together a one-off presentation. Without the proper strategies in place, it becomes too easy to just grab an existing slide with target demographic numbers, even though it has the old company logo on it. Even worse is when they combine that slide with a graphic that includes outdated figures. The business looks sloppy, and it can even result in fines and lawsuits.

What is presentation management?

To rectify the process, businesses across every vertical are turning to presentation management, which puts a strategy behind your company’s presentation content. Presentation management starts by housing all presentation assets in one location and ultimately automates and streamlines the creation, distribution, sharing, tracking and updating of presentations content. As a result, your team spends less time making decks, and more time presenting them.

Who benefits from presentation management tools?

While presentation management strategies can be applied to any business, the industries that stand to benefit the most include:

Nothing sells a resort, hotel or cruise better than beautiful images and videos of exotic locations. Having a repository where all videos, images and other files are automatically formatted as slides and ready to present makes it easier for the sales rep to showcase the beautiful beach at sunset, the decadent dinners and first-class amenities. Store these images and videos in your slide library, along with pricing and vacation packages information. Reps will have a quick, easy way to combine (i.e. drag & drop) them for their own meetings.

Pharmaceutical companies can benefit from presentation management on three levels. First, the amount of content – some presentations are well over 150 slides of complicated graphs, charts and animations, telling a very detailed, scientific story. The visual slide library with search will help sales reps and medical science liaisons (MSLs) find the specific slides they need. Second, user permissions ensure that the right user, whether it’s a rep, an MSL or even a contracted speaker is directed to the content that they are accredited to use. Third, and above all, is message compliance. Presentation management links slides in a set sequence to ensure that users in the field speak in a legally compliant manner.

The finance industry is also highly regulated, and disclosure of risk and other legal statements must accompany financial information that is presented to investors. Like pharma, financial institutions use presentation management mechanisms to force those disclosure statements into individual presentations. Second, finance presentations include a lot of research, analysis and other content in the form of charts and graphs sourced from different databases. Banks and other financial institutions can feed that data directly into a formatted, nicely designed slide and then update it directly to the slide library, automatically. This equips bankers and advisers to present up to the minute financial data to a client, in real time.

Media companies have a strong need for both video and data because they sell both programming and audiences – glitzy TV shows combined with research. Therefore they need a repository that can store gigabytes of video and rich images combined with data, ratings and delivery data by third-party sources like Nielsen and comScore. Presentation management can provide up-to-minute rating information formatted on an easy to preview slide, right alongside a sizzle reel. All the rep has to do is listen to the client, and then present the appropriate slide.

Bottom line

Presentation management is a business solution that spans verticals, and a must-have for organizations in the industries mentioned above. To get started, an employee – or team – should collect all company assets that can be used in presentations and save them to a place that can be accessed by everyone who needs them. Review, edit and format all the content, so they are ready to present. Once you have a central repository, it’s easy to see what’s working and refine what’s not. This provides your business with the insight needed to convert more leads that boost the business.

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Write a Winning M&A Management Presentation

February 13, 2023

Are you looking for a new owner, scale-up funding or new financing for your business? If so, you need to invest in creating the best M&A management presentation your prospective investor has seen.

Really effective management presentations are like great cvs. they won’t get you the job, but they make the right impression to get you through the door, into the board room and onto the agenda . great management presentations do this by making your audience want to find out more., every management team and business is different. that means there’s no simple template or formula that you can copy for your management presentation.   don’t believe people who tell you there is.

We’ve pulled these seven tips from the 15+ years’ experience of the team at Benjamin Ball Associates . Our management presentation coaching specialists have reviewed thousands of management presentations, and we know that small changes make a big difference . Incorporating these tips can make the difference between getting relegated to the ‘no’ pile, or having an investor take the next step to investing with you.

How to write a winning management presentation Your management presentation should sell the investment, not your product Keep your M&A management presentation simple Be clear what makes you special in your presentation Don’t let your management presentation be boring Appeal to the heart AND the head in your management presentation Be honest in your management presentation Show, don’t tell

Best management presentation tip #1: Sell the investment, not the product

Investors are selfish. Your product may well change the world, but the investor is primarily thinking about their own risk and reward. This means that when they listen to you, they are subconsciously asking the question: ‘what does this mean for me’?

The best management presentations present everything in an investor-first context.

• So instead of slides that talk about your plans and ambitions, frame the information in terms of how those plans and ambitions will impact your investor’s returns.
• Instead of listing your team’s background, demonstrate how that background makes you a safe pair of hands for a new owner.
• Got great sales forecasts? Show how those forecasts will translate into rewards for investors.

Grab and hold their attention by using the language of M&A and investment and focusing on the things that matter most to potential buyers.  Read how to create a great pitch document.

Contact us for a free consultation on your coaching needs

Best management presentations tip #2: Keep it simple

Investors don’t put their cash into opportunities they don’t understand. If you present a concept in a difficult or complicated way , the mental exertion feels painful or makes them uneasy. Investors associate this with a negative gut instinct about you or your opportunity. That road leads to a ‘no’.

Instead, make the investment proposition easy to grasp . Clarity and ease of mental digestion feels good – That means investors will associate positive feelings with you and your opportunity .

So how do you transform a complex business into a simple management presentation?

When Steve Jobs was trying in 1990 to explain the impact that computers would have on the world, he spoke about bicycles. He described how humans are inefficient movers compared to many other animals on the planet. A human on a bicycle, though, can move even more efficiently than a condor. And a computer is like a bicycle for the human mind.

This analogy used a familiar concept (bicycles) to make an unfamiliar concept (computers in 1990) relatable. Analogies are one of several tools that help communicate complex ideas more effectively. Others are metaphors, similes and stories. No matter how complicated or abstract your product is, there is a way of presenting it in a simple, visual and engaging way. Use these ideas in your management presentations.

Best M&A management presentations tip #3: Be clear what makes you special

We find senior executives are frequently too close to their business to uncover the red thread that needs to run through their management presentation to make it exciting for investors. This is especially true for people wanting to sell their business . That’s where we help them discover their red thread and turn in into a seam of gold. What is the secret sauce that drives your success? Perhaps it’s your team, your IP, your connections or your track record?  

The best M&A management presentations focus relentlessly on their unique advantage. They demonstrate why it will contribute to the business’s success and how the team will leverage it.

One of our clients, a London-based block chain developer, used this idea to their advantage. Their original pitch had confused what they had done, the market, their technology, their products and the potential of the business. In all, it was unclear what the business did and why investors should be excited. For their management presentation, we helped them identify the red thread and then turn it into a few clear messages that ran through the presentation. The result was a compelling investment story that has taken them to the next level.  

Learn how to create a powerful equity story.

How to create a killer pitch deck

Best management presentation tip #4: don’t be boring.

• Crowded slides?
• Long blocks of text?
• Lists of bullet points?
• Bland headings?
• Weak design?

If your management presentation pitch deck looks as boring as everyone else’s, then investors will not get excited about meeting you. The best management presentation pitch decks are easy to read . They grab interest from the start, avoid jargon and use engaging language. They arouse interest through compelling headlines .

Investors should be able to flick through your management presentation pitch deck and understand your key points just from reading your slide headings. But those headings should also be different and intriguing enough that investors want to find out more. For example, instead of naming one of your slides ‘ About Us’ or ‘Our Team’ , choose a headline that reinforces your key message.

If your business is about running rock festivals, your headline for the team section of your deck could be ‘Ten Years’ Combined Experience of Running Profitable Events’. If you manufacture widgets that draw on your experience working with the inventor of the leading vacuum cleaner, your headline could be ‘James Dyson’s Protégé’. Finally, the best management presentations are often professionally designed with plenty of white space and relevant visuals. Don’t let amateur design let you down.

Best management presentation tip #5: Appeal to the heart as well as the head

Stories are an incredibly effective way to bypass investors’ heads and reach straight for their hearts. Instead of delivering plain facts in your management presentation (which are quickly forgotten), provide them within the context of a story.

• Identify the problem (the ‘villain’ of your story) and then
• Introduce your solution (the ‘hero’ of your story).
• Show what happens after the hero takes action, and
• Lay out the consequences of that action (or the consequences if that action doesn’t happen).

Perhaps your product is a small security device that alerts friends and family when you need help. Your presentation could focus on the software behind the invention. You could talk about how easy it is to set up. You can list the features and benefits. Or you could share what it’s like to feel safe and connected. You could show a video of someone whose life was saved, and how he or she felt when help came running – thanks to your device. That’s what great management presentations feel like.

When you trigger your buyer’s emotions, they become invested in your business and in you. Your management presentation becomes memorable and shareable. Remember: “People will forget what you said, people will forget what you did, but people will never forget how you made them feel.”

Best M&A management presentation tip #6: Be honest

The best management presentations are from senior executives who don’t pretend to be perfect. Teams admit their mistakes, but also what they’ve learnt from them. They don’t hide their strategy changes, but instead share why and how they changed their approach, and the impact this has had. They have the confidence and self-awareness to be honest. As a result, investors see them as being trustworthy and having integrity and credibility.

Investors know there’s no perfect opportunity, there’s no perfect team, there’s no risk-free reward . So they are – rightly – wary of management teams that claim to offer any of these. Equally, if it appears that you’re trying to hide or mislead them, the investor will start to question everything else about you. To avoid this, be explicit about the data backing up your track record and the methodology used for your forecasts. Address doubts in your management presentation instead of creating them.

How to prepare an investor pitch deck

Best management presentation tip #7: show, don’t tell.

In your management presentation, Instead of describing how your product works, embed (or link to) a short film or screen-capture showing how it works. Instead of stating that your product changes people’s lives, include screenshots of customer reviews in which people say they will never be the same again. You could say that your product or service is different, but it’s much more powerful to show it, with mock-ups, testimonials and clippings from your industry’s trade press.  

A few years ago we helped a diamond mining company raise money from investors in London. To back up the powerful pitch deck that we helped them create, for their management presentation we suggested they bring a raw diamond into their meeting. Why? Firstly, few investors will have ever handled a raw diamond. Secondly, it allowed the management team to bring the business to life with stories: How often a diamond of that size was found, How many tons of rock they had to move to find that diamond, At what depth they found it, and What they did about safely and security. This one small prop transformed the quality of their presentation and made it much easier for the team to raise the money they needed to expand the business.

Transform your M&A management presentation

Call us, you’ll get  practical, easy-to-implement advice that will help you to grab investors’ attention , impress them and get you invited in for that vital face-to-face management presentation. you’ll benefit from our 15+ years experience transforming management presentations. then, ahead of   the meeting, we help you rehearse the management meeting so that you come across as just the right team to help the investors achieve their investment objectives., we do this every day for scale-ups, quoted companies and private equity firms.  , call louise today on +44 (0)20 7018 0922 or email [email protected] to discuss how we can best help you., transform your presentation skills with tailored coaching.

We can help you present brilliantly. Thousands of people have benefitted from our tailored in-house coaching and advice – and we can help you too .

“I honestly thought it was the most valuable 3 hours I’ve spent with anyone in a long time.” Mick May, CEO, Blue Sky

For 15+ years we’ve been the trusted choice of leading businesses and executives throughout the UK, Europe and the Middle East to improve presentation skills and presentations through coaching, training and expert advice.

Unlock your full potential and take your presentations to the next level with Benjamin Ball Associates.

Speak to Louise on +44 20 7018 0922 or email [email protected] to find out more and discuss transforming your speeches, pitches and presentations.

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HR Benefits Template

Our human resources benefits template makes it easy to break down important benefits and perks for your employees. Understanding medical, dental, and vision insurance coverage can be confusing. Figuring out incentives like 401(K) retirement plans can be, too. Lay everything out in one easy-to-read HR benefits presentation.

Use the HR benefits template to:

• Explain the open enrollment process
• Onboard new employees
• Keep on hand as a company resource

Let our HR Benefits Presentation Template guide you every step of the way

Illustrate your main points and get your employees excited about their perks and HR benefits by adding interesting photos, videos, graphs, and other visuals. Every slide in a human resources benefits presentation shares important information with your employees. Some potential slides to include in yours are:

Tips for making an HR Benefits Presentation

To create a straightforward and intelligible HR benefits presentation, follow these tips below.

Your employees will likely have questions about their benefits. Include links to provider websites and contact information for HR.

Make information as easy-to-understand as possible with good organization and design. Use bullet lists, different fonts, and colors to organize your info.

Have company photos of your last team outing or office party? Put them to use in your presentation to illustrate company benefits.

Charts, funnels, graphs, and images all add to the way your presentation is received. Visual aids make slides memorable and draw notice from your audience to important components.

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There’s a lot of moving parts involved in software integration. Keep it all organized with a software integration template.

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AWS Deadline Cloud

Meet deadline cloud.

AWS Deadline Cloud is a fully managed service that simplifies render management for teams creating computer-generated 2D/3D graphics and visual effects for films, TV shows, commercials, games, and industrial design. With Deadline Cloud, you can set up, deploy, and scale rendering projects in minutes, so you can improve the efficiency of your rendering pipelines and take on more projects.

Benefits of Deadline Cloud

Get started quickly, run more projects in parallel, and improve cost control, set up a fully managed cloud render farm in minutes, improve cost planning, visibility, and control, scale capacity to run more projects in parallel and help meet deadlines, speed up pipeline customization with included tools and integrations, deadline cloud delivers more for your rendering project.

Focus on delivering creative projects with simplified setup and built-in tracking tools

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Get started quickly

AWS Deadline Cloud provides a dashboard and a step-by-step setup wizard that makes it easier for you to create a cloud-based render farm. After setting up your studio, render farm, and integrations, you can install plug-in packages that add tooling and UI elements to provide a smooth experience. Your artists use the plug-in UIs in their favorite software applications to define job parameters like the frame range, render layers, and other application/render software options.

Manage all of your rendering projects in one place

With Deadline Cloud, creative teams can accelerate production timelines by running more projects in parallel, without worrying about capacity limits. Deadline Cloud provides a unified interface to manage all of your rendering projects in one place. Using the Deadline Cloud monitor, you can manage your render jobs—including updating priorities and job statuses—monitor your farm, and view logs and job status. You can manage users, assign projects to them, and grant permissions for job roles.

Manage budgets and resources

Deadline Cloud offers pay-as-you-go pricing to ensure you pay only for the compute you need for rendering, as well as built-in budget management capabilities that help you better understand rendering costs on a project-by-project basis. The Deadline Cloud budget manager lets you create and edit budgets to help manage project costs. With the Deadline Cloud usage explorer, you can view how many AWS resources are used and the estimated costs for those resources.

How creative teams can use Deadline Cloud

Adapt and customize to scale with creative projects, visual effects.

Expand your capacity to handle complex VFX and simulations with support for digital content creation (DCC) tools such as Foundry Nuke and SideFX Houdini, and integrate the software you need with included customization tools.

Quickly onboard artists with fast setup and support for Arnold, Blender, Maya, and more, and keep up with production cycles with minute-to-minute scaling.

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Moscow city – powerpoint ppt presentation.

• 11,000,000-
• 1,100 sq.km
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• Antique shop selling
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• Muscovites always talk about needing fresh air and time with nature (away from Moscow)
• Going to our church dacha
• (1500 women)

PowerShow.com is a leading presentation sharing website. It has millions of presentations already uploaded and available with 1,000s more being uploaded by its users every day. Whatever your area of interest, here you’ll be able to find and view presentations you’ll love and possibly download. And, best of all, it is completely free and easy to use.

You might even have a presentation you’d like to share with others. If so, just upload it to PowerShow.com. We’ll convert it to an HTML5 slideshow that includes all the media types you’ve already added: audio, video, music, pictures, animations and transition effects. Then you can share it with your target audience as well as PowerShow.com’s millions of monthly visitors. And, again, it’s all free.

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Inside Russia’s penal colonies: A look at life for political prisoners caught in Putin’s crackdowns

FILE In this file photo made from video provided by the Moscow City Court on Feb. 3, 2021, Russian opposition leader Alexei Navalny makes a heart gesture standing in a cage during a hearing to a motion from the Russian prison service to convert the suspended sentence of Navalny from the 2014 criminal conviction into a real prison term in the Moscow City Court in Moscow, Russia. Navalny, President Vladimir Putin’s fiercest foe, has become Russia’s most famous political prisoner. He is serving a nine-year term due to end in 2030 on charges widely seen as trumped up, and is facing another trial on new charges that could keep him locked up for another two decades. (Moscow City Court via AP, File)

FILE Russian opposition leader Alexei Navalny looks at photographers standing behind a glass of the cage in the Babuskinsky District Court in Moscow, Russia, on Feb. 20, 2021. Navalny, President Vladimir Putin’s fiercest foe, has become Russia’s most famous political prisoner. He is serving a nine-year term due to end in 2030 on charges widely seen as trumped up, and is facing another trial on new charges that could keep him locked up for another two decades. (AP Photo/Alexander Zemlianichenko, File)

FILE - Detained protesters are escorted by police during a protest against the jailing of opposition leader Alexei Navalny in St. Petersburg, Russia, on Jan. 31, 2021. Memorial, Russia’s oldest and most prominent human rights organization and a 2022 Nobel Peace Prize laureate, counted 558 political prisoners in the country as of April -- more than three times higher than in 2018, when it listed 183. (AP Photo, File)

FILE - Opposition leader Alexey Navalny, speaks with riot police officers blocking the way during a protest rally against Prime Minister Vladimir Putin’s rule in St. Petersburg, Russia, on Feb. 25, 2012. Navalny, President Vladimir Putin’s fiercest foe, has become Russia’s most famous political prisoner. He is serving a nine-year term due to end in 2030 on charges widely seen as trumped up, and is facing another trial on new charges that could keep him locked up for another two decades. (AP Photo, File)

FILE - Police block a protest against the jailing of opposition leader Alexei Navalny in Yekaterinburg, Russia, on Jan. 23, 2021. Memorial, Russia’s oldest and most prominent human rights organization and a 2022 Nobel Peace Prize laureate, counted 558 political prisoners in the country as of April -- more than three times higher than in 2018, when it listed 183. (AP Photo, file)

FILE Sasha Skochilenko, a 32-year-old artist and musician, stands in a defendant’s cage in a courtroom during a hearing in the Vasileostrovsky district court in St. Petersburg, Russia, on April 13, 2022. Skochilenko is in detention amid her ongoing trial following her April 2022 arrest in St. Petersburg on the charges of spreading false information about the army. She has spent over a year behind bars. (AP Photo, File)

FILE - Russian opposition activist Vladimir Kara-Murza is escorted to a hearing in a court in Moscow, Russia, Feb. 8, 2023. Kara-Murza, another top Russian opposition figure, was sentenced last month to 25 years on treason charges. (AP Photo, File)

FILE In this handout photo released by the Moscow City Court, Russian opposition activist Vladimir Kara-Murza stands in a glass cage in a courtroom at the Moscow City Court in Moscow, on April 17, 2023. Kara-Murza, another top Russian opposition figure, was sentenced last month to 25 years on treason charges. (The Moscow City Court via AP, File)

FILE - Alexei Gorinov holds a sign “I am against the war” standing in a cage during hearing in the courtroom in Moscow, Russia, on June 21, 2022. Gorinov, a former member of a Moscow municipal council, was convicted of “spreading false information” about the army in July over antiwar remarks he made at a council session. Criticism of the invasion was criminalized a few months earlier, and Gorinov, 61, became the first Russian sent to prison for it, receiving seven years. (AP Photo, File)

FILE - Andrei Pivovarov, former head of Open Russia movement stands behind the glass during a court session in Krasnodar, Russia, on June 2, 2021. Pivovarov, an opposition figure sentenced last year to four years in prison, has been in isolation at Penal Colony No. 7 in northern Russia’s Karelia region since January and is likely to stay there the rest of this year. (AP Photo, File)

FILE - Andrei Pivovarov, former head of Open Russia movement, speaks with media in Moscow, Russia, on July 9, 2020. Pivovarov, an opposition figure sentenced last year to four years in prison, has been in isolation at Penal Colony No. 7 in northern Russia’s Karelia region since January and is likely to stay there the rest of this year. (AP Photo/Denis Kaminev, File)

FILE - Riot police detain two young men at a demonstration in Moscow, Russia, on Sept. 21, 2022. Memorial, Russia’s oldest and most prominent human rights organization and a 2022 Nobel Peace Prize laureate, counted 558 political prisoners in the country as of April -- more than three times higher than in 2018, when it listed 183. (AP Photo, File)

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TALLINN, Estonia (AP) — When Alexei Navalny turns 47 on Sunday, he’ll wake up in a bare concrete cell with hardly any natural light.

He won’t be able to see or talk to any of his loved ones. Phone calls and visits are banned for those in “punishment isolation” cells, a 2-by-3-meter (6 1/2-by-10-foot) space. Guards usually blast patriotic songs and speeches by President Vladimir Putin at him.

“Guess who is the champion of listening to Putin’s speeches? Who listens to them for hours and falls asleep to them?” Navalny said recently in a typically sardonic social media post via his attorneys from Penal Colony No. 6 in the Vladimir region east of Moscow.

He is serving a nine-year term due to end in 2030 on charges widely seen as trumped up, and is facing another trial on new charges that could keep him locked up for another two decades. Rallies have been called for Sunday in Russia to support him.

Navalny has become Russia’s most famous political prisoner — and not just because of his prominence as Putin’s fiercest political foe, his poisoning that he blames on the Kremlin, and his being the subject of an Oscar-winning documentary.

He has chronicled his arbitrary placement in isolation, where he has spent almost six months. He’s on a meager prison diet, restricted on how much time he can spend writing letters and forced at times to live with a cellmate with poor personal hygiene, making life even more miserable.

Most of the attention goes to Navalny and other high-profile figures like Vladimir Kara-Murza , who was sentenced last month to 25 years on treason charges. But there’s a growing number of less-famous prisoners who are serving time in similarly harsh conditions.

Memorial, Russia’s oldest and most prominent human rights organization and a 2022 Nobel Peace Prize laureate, counted 558 political prisoners in the country as of April — more than three times the figure than in 2018, when it listed 183.

The Soviet Union’s far-flung gulag system of prison camps provided inmate labor to develop industries such as mining and logging. While conditions vary among modern-day penal colonies , Russian law still permits prisoners to work on jobs like sewing uniforms for soldiers.

In a 2021 report, the U.S. State Department said conditions in Russian prisons and detention centers “were often harsh and life threatening. Overcrowding, abuse by guards and inmates, limited access to health care, food shortages and inadequate sanitation were common in prisons, penal colonies, and other detention facilities.”

Andrei Pivovarov , an opposition figure sentenced last year to four years in prison, has been in isolation at Penal Colony No. 7 in northern Russia’s Karelia region since January and is likely to stay there the rest of this year, said his partner, Tatyana Usmanova. The institution is notorious for its harsh conditions and reports of torture.

The 41-year-old former head of the pro-democracy group Open Russia spends his days alone in a small cell in a “strict detention” unit, and is not allowed any calls or visits from anyone but his lawyers, Usmanova told The Associated Press. He can get one book from the prison library, can write letters for several hours a day and is permitted 90 minutes outdoors, she said.

Other inmates are prohibited from making eye contact with Pivovarov in the corridors, contributing to his “maximum isolation,” she said.

“It wasn’t enough to sentence him to a real prison term. They are also trying to ruin his life there,” Usmanova added.

Pivovarov was pulled off a Warsaw-bound flight just before takeoff from St. Petersburg in May 2021 and taken to the southern city of Krasnodar. Authorities accused him of engaging with an “undesirable” organization -– a crime since 2015.

Several days before his arrest, Open Russia had disbanded after getting the “undesirable” label.

After his trial in Krasnodar, the St. Petersburg native was convicted and sentenced in July, when Russia’s war in Ukraine and Putin’s sweeping crackdown on dissent were in full swing.

He told AP in a letter from Krasnodar in December that authorities moved him there “to hide me farther away” from his hometown and Moscow. That interview was one of the last Pivovarov was able to give, describing prison life there as “boring and depressing,” with his only diversion being an hour-long walk in a small yard. “Lucky” inmates with cash in their accounts can shop at a prison store once a week for 10 minutes but otherwise must stay in their cells, he wrote.

Letters from supporters lift his spirits, he said. Many people wrote that they used to be uninterested in Russian politics, according to Pivovarov, and “only now are starting to see clearly.”

Now, any letters take weeks to arrive, Usmanova said.

Conditions are easier for some less-famous political prisoners like Alexei Gorinov , a former member of a Moscow municipal council. He was was convicted of “spreading false information” about the army in July over antiwar remarks he made at a council session.

Criticism of the invasion was criminalized a few months earlier, and Gorinov, 61, became the first Russian sent to prison for it, receiving seven years.

He is housed in barracks with about 50 others in his unit at Penal Colony No. 2 in the Vladimir region, Gorinov said in written answers passed to AP in March.

The long sentence for a low-profile activist shocked many, and Gorinov said “authorities needed an example they could showcase to others (of) an ordinary person, rather than a public figure.”

Inmates in his unit can watch TV, and play chess, backgammon or table tennis. There’s a small kitchen to brew tea or coffee between meals, and they can have food from personal supplies.

But Gorinov said prison officials still carry out “enhanced control” of the unit, and he and two other inmates get special checks every two hours, since they’ve been labeled “prone to escape.”

There is little medical help, he said.

“Right now, I’m not feeling all that well, as I can’t recover from bronchitis,” he said, adding that he needed treatment for pneumonia last winter at another prison’s hospital ward, because at Penal Colony No. 2, the most they can do is “break a fever.”

Also suffering health problems is artist and musician Sasha Skochilenko, who is detained amid her ongoing trial following her April 2022 arrest in St. Petersburg, also on charges of spreading false information about the army. Her crime was replacing supermarket price tags with antiwar slogans in protest.

Skochilenko has a congenital heart defect and celiac disease, requiring a gluten-free diet. She gets food parcels weekly, but there is a weight limit, and the 32-year-old can’t eat “half the things they give her there,” said her partner, Sophia Subbotina.

There’s a stark difference between detention facilities for women and men, and Skochilenko has it easier in some ways than male prisoners, Subbotina said.

“Oddly enough, the staff are mostly nice. Mostly they are women, they are quite friendly, they will give helpful tips and they have a very good attitude toward Sasha,” Subbotina told AP by phone.

“Often they support Sasha, they tell her: ‘You will definitely get out of here soon, this is so unfair here.’ They know about our relationship and they are fine with it. They’re very humane,” she said.

There’s no political propaganda in the jail and dance music blares from a radio. Cooking shows play on TV. Skochilenko “wouldn’t watch them in normal life, but in jail, it’s a distraction,” Subbotina said.

She recently arranged for an outside cardiologist to examine Skochilneko and since March has been allowed to visit her twice a month.

Subbotina gets emotional when she recalled their first visit.

“It is a complex and weird feeling when you’ve been living with a person. Sasha and I have been together for over six years — waking up with them, falling asleep with them — then not being able to see them for a year,” she said. “I was nervous when I went to visit her. I didn’t know what I would say to Sasha, but in the end, it went really well.”

Still, Subbotina said a year behind bars has been hard on Skochilenko. The trial is moving slowly, unlike usually swift proceedings for high-profile political activists, with guilty verdicts almost a certainty.

Skochilenko faces up to 10 years if convicted.