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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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• Career Blog

50+ Administrative Resume Examples That Will Impress in 2024

As the baby boomer generation begins to retire, the job market is seeing an increased need for experienced administrative professionals. These individuals have a wealth of knowledge and skills to offer businesses, from managing day-to-day operations to handling important correspondence with clients and stakeholders.

For those seeking a new opportunity in this field, crafting an effective resume is essential. However, it can be challenging to know where to start or what exactly to include. That’s why we’ve compiled a list of 50+ administrative resume examples that will impress potential employers and help job seekers land their next position.

In this article, we’ll explore resumes for executive assistants, office managers, administrative assistants, and more. Each example showcases a range of qualities that employers look for, including organizational skills, attention to detail, and excellent communication abilities.

Whether you’re just starting your career or are a seasoned administrative professional looking to take the next step, these resume examples will provide the inspiration and guidance needed to make your own resume stand out.

So, without further ado, let’s dive into the world of administrative resumes and explore what it takes to make a lasting impression.

The Importance of a Strong Administrative Resume

Administrative professionals are the backbone of any organization, responsible for keeping everything running smoothly. In today’s competitive job market, having a strong resume is crucial to getting noticed by hiring managers.

A Brief Overview

A strong administrative resume summarizes an individual’s skills, experience, education, and achievements. It should highlight relevant industry-specific skills, such as project management, organizational skills, and communication skills.

The Role of a Strong Resume in the Hiring Process

Employers use resumes as a filter for job applicants. They receive dozens, if not hundreds, of resumes for a single position, so it’s essential that a job seeker’s resume stands out from the crowd. A strong administrative resume can help an applicant get past the initial screening process and move on to the interview stage.

Effective Techniques for Crafting a Winning Administrative Resume

To create a winning administrative resume, job seekers need to follow some critical techniques.

First, tailor the resume to each job opening by including relevant keywords from the job posting. This shows that the applicant has read and understood the job requirements.

Second, use quantifiable metrics, such as the number of projects completed, to showcase the applicant’s accomplishments.

Third, use concise and clear language to describe the applicant’s duties and responsibilities in previous roles.

Fourth, make sure the resume is visually appealing and easy to read. Use bullet points, headings, and white space to break up the information.

Fifth, include education, certifications, and training that relate to the job opening.

Lastly, proofread and ensure that the resume is free of errors and typos.

A strong administrative resume is critical to stand out from other applicants and secure a job interview. By tailoring the resume to each job opening, using quantifiable metrics, and following the best practices for effective writing, any job seeker can craft a winning administrative resume that will impress hiring managers.

Key Elements of an Administrative Resume

A well-crafted administrative resume needs to include certain key elements that help to showcase a candidate’s strengths and qualifications. Focusing on the following elements will help to set your resume apart and make a great first impression on potential employers:

Contact Information and Personal Details

The first thing that should be included in any administrative resume is your contact information and personal details. This should include your full name, phone number, email address, and physical address. If you have a professional website or social media presence that is relevant to your job search, you can include links to those as well.

Professional Summary and Objectives

After your personal details, your administrative resume should have a professional summary and objectives section. This part should be brief but powerful and should provide potential employers with an overview of your skills, experience, and career goals. It’s important to tailor this section to the position you’re applying for to ensure that it speaks to the specific needs of the employer.

Relevant Skills and Qualifications

One of the most important elements of your administrative resume is your skills and qualifications section. This should highlight your key strengths and abilities as an administrative professional. You should focus on the skills and qualifications that are most relevant to the job you’re applying for, ensuring that potential employers can quickly see what you bring to the table.

Employment History and Experience

Your employment history and experience should make up the bulk of your administrative resume. This section should highlight all of your previous administrative experience, including job titles, dates of employment, and specific responsibilities and achievements. You can also include any promotions or awards you’ve received in this section.

Education and Training

Your educational background and any relevant training or certifications you’ve received should also be included in your administrative resume. This section should include the name of your school or training program, your degree or certificate earned, and the date it was received.

Certifications and Licenses

If you hold any certifications or licenses relevant to administrative work, these should also be included on your resume. This can be a great way to demonstrate your commitment to your field and your willingness to continue learning and growing as a professional.

Volunteer Work and Extracurricular Activities

Finally, you may also want to include a section on any volunteer work or extracurricular activities you’ve participated in. This can be a great way to showcase your leadership skills, community involvement, and interest in personal growth and development.

A well-crafted administrative resume should include all of these key elements and be tailored specifically to the position you’re applying for. With a great resume, you can impress potential employers and show them that you have the skills, experience, and qualifications they’re looking for in an administrative professional.

Types of Administrative Resumes

When it comes to preparing a resume for an administrative position, the format is crucial. This is because a resume presents a potential employer with a snapshot of your qualifications and experience, and the format chosen can affect how your profile comes across. There are three main types of administrative resumes, and each has its own unique characteristics. They include:

Chronological Resumes

A chronological resume is the most common format used when applying for administrative positions. It lists your career history, starting with the most recent role you held and working back in time. This type of resume highlights your career progression and shows your employment history in a linear, easy-to-digest format. If you have a steady, upward career trajectory, then this type of resume is an excellent choice. For administrative positions, highlighting your work history is just as important as demonstrating your skills.

Functional Resumes

A functional resume outlines your skills and achievements and is paired with a summary of your work experience. This type of resume is used when you have gaps in your employment history or are changing careers. It is also ideal for highlighting skills that were honed during non-traditional work experiences, like volunteering or freelancing.

Combination Resumes

As the name suggests, a combination resume combines aspects of both chronological and functional resumes. This type of resume highlights your skills and experience, just like a functional resume, but it also includes a detailed work history. This format is ideal when you want to showcase both skills and experience. This type of resume layout works well when transitioning into a new industry or profession.

The type of administrative resume you choose depends on your qualifications, work experience, and career trajectory. Choosing the correct resume format can help land you the job you want. By highlighting your skills and work experience in a concise and clear manner, you will be able to make a great impression with potential employers.

Administrative Resume Examples

As an administrative professional, your job is to ensure the smooth functioning of an organization. To land your dream job in this field, it’s essential that your resume showcases your skills, experience, and qualifications effectively. We have collected some of the best administrative resume examples to help you get started.

Administrative Assistant Resume Examples

An administrative assistant is responsible for various clerical duties, including scheduling meetings, making travel arrangements, preparing reports, and organizing files. To get a job as an administrative assistant, you must have a friendly and professional demeanor, excellent communication skills, and the ability to multitask. Our administrative assistant resume examples demonstrate how to highlight your proficiency in Microsoft Office Suite, phone and email systems, and general office upkeep.

Executive Assistant Resume Examples

An executive assistant is a top-level administrative professional who supports senior executives and management staff. Their duties include calendar management, coordinating travel arrangements, and preparing reports. To be successful in this role, you need to have strong organizational skills, the ability to prioritize tasks, and excellent communication skills. Our executive assistant resume examples will help you showcase your experience with project management, staff supervision, and event planning.

Office Manager Resume Examples

An office manager is responsible for overseeing the daily operations of an office, including managing a team of administrative staff, scheduling meetings, and conducting inventory management. To excel in this role, you will need excellent multitasking skills, the ability to prioritize tasks, and strong leadership skills. Our office manager resume examples demonstrate how to showcase your experience with budget management, employee scheduling, and office supply procurement.

Receptionist Resume Examples

As a receptionist, you will be the face of the company, responsible for greeting visitors, managing phone calls, and handling general inquiries. To be successful in this role, you will need excellent communication skills, a friendly and professional demeanor, and the ability to multitask. Our receptionist resume examples will demonstrate how to showcase your experience with customer service, phone etiquette, and appointment scheduling.

Data Entry Clerk Resume Examples

As a data entry clerk, you will be responsible for transferring data from paper to digital systems, maintaining electronic records, and ensuring data accuracy. To excel in this role, you will need excellent typing skills, attention to detail, and proficiency in data entry software. Our data entry clerk resume examples will demonstrate how to showcase your proficiency in Microsoft Office Suite, data entry software, and attention to detail.

Human Resources Assistant Resume Examples

A human resources assistant is responsible for supporting the HR department with various administrative tasks, including recruiting, hiring, and training. To excel in this role, you will need excellent communication skills, the ability to multitask, and proficiency in HR management software. Our human resources assistant resume examples will demonstrate how to showcase your experience with applicant screening, employee onboarding, and benefits administration.

Tips for Writing an Effective Administrative Resume

Crafting an effective administrative resume requires strategy and attention to detail. From highlighting your achievements and accomplishments to using action verbs and customizing your application for specific job opportunities, every detail matters when it comes to making a positive impact on potential employers.

Highlighting Key Achievements and Accomplishments

When it comes to catching the attention of hiring managers, a strong set of achievements and accomplishments can do wonders. Make sure to include any major milestones, initiatives or contributions you have made in your past administrative roles. This could include increasing productivity, lowering costs, streamlining processes, or anything else that showcases your value as an employee.

Using Action Verbs and Concrete Language

Using action verbs and concrete language is an essential part of crafting a standout administrative resume. Avoid passive language and focus on using active verbs that really showcase your skills and accomplishments. Use concrete language to paint a clear picture of your experience and demonstrate how you can add value to a new organization.

Avoiding Common Resume Mistakes

Making common resume mistakes can put a damper on your chances of getting noticed by a hiring manager. Avoid common resume pitfalls like typos, lengthy paragraphs, and irrelevant information. Make sure to highlight only the most important and relevant details to the specific job opportunity.

Customizing Your Resume for Specific Job Applications

Tailoring your resume to meet the specific requirements of a job posting is a key step in the application process. Take time to read through the job description, research the company, and tailor your resume to showcase your relevant skills and experience. Put your best foot forward by showcasing your ability to meet the unique needs of the organization.

An effective administrative resume requires focus, attention to detail, and customization for each job opportunity. Highlight your achievements and accomplishments, use action verbs and concrete language, avoid common mistakes, and tailor your application to each specific job posting. By following these tips, you’ll be well on your way to impressing potential employers and landing your dream administrative job.

Frequently Asked Questions About Administrative Resumes

Are you looking for ways to ace your administrative job search? As you prepare your administrative resume, you may have found yourself with some questions. In this section, we will address some of the most frequently asked questions about administrative resumes.

What Are the Most Important Skills for an Administrative Role?

When applying for an administrative role, there are certain skills that employers will be looking for. These skills include:

• Excellent communication skills, both verbal and written
• Organizational abilities
• Time management skills
• Attention to detail
• Technical proficiency, including proficiency in Microsoft Office Suite and other relevant software
• Interpersonal skills
• Ability to work independently and as part of a team
• Customer service orientation
• Adaptability

These skills can either be highlighted in your work experience or mentioned in your skills section. Be sure to tailor your skills and experiences to the specific job you are applying for.

How Do I Showcase My Experience in a Brief Resume?

Your administrative resume should be concise and easy to read. To showcase your experience in a brief resume, follow these tips:

• Use bullet points rather than lengthy paragraphs
• Use action verbs and quantify your accomplishments
• Highlight your most relevant experience in the summary section at the top of your resume
• Tailor your resume to the specific job you are applying for
• Keep your resume to one or two pages

Remember, your resume is a marketing tool, so be sure to highlight your most impressive achievements and experiences.

Should I Include My GPA on My Administrative Resume?

Including your GPA on your administrative resume depends on your education level and career goals. Generally, if you have less than three years of experience and your GPA is 3.5 or higher, it’s okay to include it. However, if you have more than three years of experience, there may be no need to include your GPA. Additionally, if your GPA is lower than 3.0, it may be best to leave it off your resume altogether.

How Can I Stand Out in a Competitive Job Market?

In a competitive job market, standing out can be challenging but not impossible. Here are a few tips to help you stand out:

• Customize your administrative resume to the specific job you are applying for
• Highlight your most relevant skills and experiences
• Use industry-specific keywords in your resume
• Include measurable accomplishments
• Use a clean and professional resume design
• Personalize your cover letter and follow up with the employer after submitting your application.

By following these tips, you can increase your chances of standing out from other candidates and securing your dream administrative job.

Your administrative resume is your ticket to securing your dream job in this role. Ensure that you tailor your resume to the job you are applying for, highlight your most relevant experience and skills, and make it easy for the employer to read through your accomplishments.

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5 Administration Resume Examples - Here's What Works In 2024

Administrators maintain operations up and running in an organization. they manage day-to-day operations and clerical tasks to improve workflow and productivity in the office. generally, administrators also monitor expenses and keep track of financial records. this is an important role in an organization and requires excellent organizational skills. learn more about administration roles in our guide. we’ll show you how to develop a high-performing administration resume. in addition, you’ll have access to our four resume templates and tips..

There are three types of managerial roles you’ve probably heard of before: managers, directors, and administrators. Even though some use those terms interchangeably, these words represent three different roles. Managers lead a group of people, administrators control resources, and directors are responsible for supervising both managers and administrators.

That being said, we can assume that an administration role is merely financial. Even though they do handle expenses and monitor overall finances in an organization, their role goes beyond that spectrum. Administrators manage workflows and operations in an organization to promote the smooth running of the business. 

This means they will arrange appointments, receive and forward information, coordinate internal and external events, perform data entry, create reports, and data visualization, etc. This is why you may want to highlight multitasking skills in your resume.

Yet, there are multiple administration roles you may encounter in an organization. Today, we’ll cover four of them and show you how to create an efficient resume for each position. Our guide includes handy tips that will help you boost your performance. Let’s get started.

Administration Resume Templates

Jump to a template:

• Administration Manager
• Healthcare Administrator
• Office Administrator
• Director of Administration

Jump to a resource:

• Keywords for Administration Resumes

Administration Resume Tips

• Action Verbs to Use
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 5: Administration Manager Resume Example

An administration manager coordinates clerical operations with the office team so everything runs smoothly. They plan administrative systems to streamline processes and improve productivity. In addition, administration managers are also responsible for recruiting personnel and monitoring staff performance. This will allow them to collect pertinent data to develop new systems that improve operations. Your administration manager resume should demonstrate your ability to oversee and direct a large team, so it’s crucial to highlight your project management skills.

We're just getting the template ready for you, just a second left.

Tips to help you write your Administration Manager resume in 2024

   mention your budgetary skills..

Administration managers are responsible for monitoring expenses and restocking office supplies. That’s why it is important to have basic financial skills for this position. You will estimate and prepare budgets for office resources and projects. If you want to boost your resume, it would be a good idea to highlight this competency.

   Highlight your time management skills.

Administration managers work with multiple tasks at a time and often work under a thigh schedule. That’s why having time management skills is crucial for this position. You must be able to coordinate with other team members, set deadlines, assign tasks, and prioritize assignments to be able to complete milestones on time.

Skills you can include on your Administration Manager resume

Template 2 of 5: healthcare administrator resume example.

A healthcare administrator manages and oversees processes in a healthcare facility. This includes budgeting and keeping track of expenses, and managing billing processes and fees for healthcare services. In addition, healthcare administrators develop schedules and manage patient appointments. Your resume should highlight your communication and interpersonal skills since this role is pretty much people-oriented. You will communicate with doctors, physicians, nurses, and patients. Some of them might be having a hard time, so empathy is also required for this role.

Tips to help you write your Healthcare Administrator resume in 2024

   indicate your familiarity with healthcare laws and regulations..

Healthcare administrators must ensure that laws and regulations from the healthcare community are being followed by the facility personnel and patients. That’s why it is crucial to demonstrate your familiarity with healthcare compliance in your resume. Your potential employers might seek staff with this particular skill.

   Tailor your resume to the healthcare industry.

Most companies are now using ATS systems to scan resumes and some get ditched in the process for not having enough relevancy. You can ensure your resume will get noticed by including relevant keywords. That’s why it is important to customize your resume to the healthcare industry.

Skills you can include on your Healthcare Administrator resume

Template 3 of 5: office administrator resume example.

An office administrator ensures that an office runs smoothly. In this position, you will make sure all necessary supplies are available, maintain office files, coordinate meetings, support staff with events, organize payroll, etc. It is a very multipronged position so having a wide set of skills would be useful. Recruiters care most about your previous experience in a similar position and the tools and skills you have so make sure you spend extra time on these sections. Take a look at this successful resume sample.

Tips to help you write your Office Administrator resume in 2024

   include any relevant certifications..

Certifications show recruiters that you are passionate about your profession and are willing to go the extra mile to improve your skill set. That drive and effort are very impressive to recruiters so if you have any administration-related certifications like this applicant has, make sure you include them in your resume.

   Find out what tools your prospective employer uses.

Recruiters will be looking closely to see if you have experience using the tools they use. You having experience in the tools they have means your transition into the job will be smoother. Research and find out what tools they use so you can make sure you have listed them. If you aren’t familiar with a specific tool, do a crash course on it before adding it to your resume.

Skills you can include on your Office Administrator resume

Template 4 of 5: office administrator resume example.

An office administrator provides support with clerical duties in an organization. They arrange appointments and meetings, create presentations, keep track of office supplies, and place orders when needed. Office administrators ensure that colleagues follow compliance policies and assign each team member administrative tasks. As an office administrator, you must have problem-solving skills. A good way to highlight this in your resume is by mentioning previous challenges and how you addressed them.

   Emphasize your office management skills.

Even though it seems to be focused on clerical tasks, office administrators have a leadership role. They must oversee their colleagues' performance and ensure they follow corporate compliance, meet deadlines, and work within a budget. That’s why it is relevant to highlight your office management skills in your resume.

   Mention your ability to work with a large administrative team.

In this role, you will be interacting with numerous employees, and that can be overwhelming sometimes. However, a good office administrator knows how to be patient and has excellent interpersonal skills. In your resume, you can mention your experience working with multiple teams. This will help your future employer know that you are capable of team work.

Template 5 of 5: Director of Administration Resume Example

The director of administration works as the link between upper management and administrative staff. They are also called Chief Administrative Officers. They plan and execute strategies to improve the workflow of office operations. In addition, the director of administration distributes tasks among administrative employees. The Director of administration also has the important responsibility of generating annual financial reports. That’s why it would be a good idea to mention your bookkeeping skills on your resume.

Tips to help you write your Director of Administration resume in 2024

   include relevant certifications such as the certified facility manager (cfm) certification..

Adding a certification to your resume is a great way to provide credibility to your skills. The Certified Facility Manager (CFM) certification, in particular, validates your competencies in finance, project management, performance quality, and leadership. However, you can also add certifications that are relevant to your potential employer’s industry.

   Highlight your professional experience in leadership roles.

Generally, you will need a couple of years of experience in management and administrative roles to obtain a director of administration job. That’s why it is important to highlight the professional experience in which you used your leadership skills.

Skills you can include on your Director of Administration resume

We spoke with hiring managers at top companies like Apple, Amazon, and Google to get their insights on what makes a strong administration resume. The tips below will help you create a resume that stands out and showcases your skills and experience in the best possible way.

   Highlight your organizational skills

Organizational skills are critical for administration roles. Showcase your ability to manage multiple tasks, prioritize effectively, and meet deadlines.

• Managed calendars, scheduled meetings, and coordinated travel for a team of 15 executives
• Implemented a new filing system that increased efficiency by 30%
• Planned and executed a company-wide event for 500 employees on time and under budget

Avoid vague statements that don't provide specific examples:

• Organized files and documents
• Assisted with various administrative tasks

   Emphasize your communication skills

Strong communication skills are essential for administration professionals. Highlight your ability to communicate effectively with colleagues, clients, and stakeholders.

• Drafted and edited executive correspondence, ensuring clear and professional communication
• Served as the primary point of contact for clients, addressing inquiries and resolving issues
• Collaborated with cross-functional teams to develop and implement new processes

Avoid using generic phrases that don't demonstrate your specific communication abilities:

• Good communication skills
• Team player

   Showcase your technical skills

Many administration roles require proficiency in various software programs and tools. Be sure to list your technical skills and provide examples of how you've used them.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experienced in using CRM software like Salesforce to manage customer data
• Skilled in creating and managing databases using Microsoft Access

Avoid listing outdated or irrelevant technical skills:

• Proficient in using a typewriter
• Experienced in using a fax machine

   Quantify your achievements

Whenever possible, use numbers and metrics to quantify your achievements and demonstrate your impact.

• Processed an average of 50 invoices per day, ensuring timely payment to vendors
• Reduced office supply costs by 20% through strategic sourcing and inventory management
• Onboarded and trained 10 new employees, resulting in a 95% retention rate

Avoid using vague statements that don't provide a clear picture of your accomplishments:

• Processed invoices
• Reduced costs
• Trained new employees

   Tailor your resume to the job description

Customize your resume for each job application by highlighting the skills and experiences that are most relevant to the specific role.

• If the job description emphasizes event planning, showcase your experience in organizing company events
• If the role requires heavy use of Excel, highlight your advanced Excel skills and provide examples of complex spreadsheets you've created

Avoid using a generic, one-size-fits-all resume that doesn't address the specific requirements of the job:

• Using the same resume for every job application
• Including irrelevant skills or experiences that don't align with the job description

   Use keywords from the job description

Many companies use applicant tracking systems (ATS) to screen resumes for relevant keywords. Incorporate keywords from the job description into your resume to increase your chances of passing the initial screening.

• If the job description mentions 'vendor management,' include this phrase in your resume when describing your relevant experience
• If the job requires 'proficiency in Microsoft Office,' use this exact phrase in your skills section

Avoid using synonyms or variations of keywords that may not be recognized by the ATS:

• Using 'supplier management' instead of 'vendor management'
• Using 'skilled in MS Office' instead of 'proficient in Microsoft Office'

Writing Your Administration Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Stick to a simple format with your name on the first line in a slightly larger font than the rest of your contact details.

Here's an example of a well-formatted header for an administrative role:

Jane Doe 123-456-7890 | [email protected] | linkedin.com/in/janedoe | New York, NY

Avoid adding unnecessary details or graphics that could distract from the key information. A header like this is not recommended:

Jane Doe Administrative Assistant Extraordinaire 123 Main St, Apt 4B, New York, NY 10001 [email protected] linkedin.com/in/janedoe @janedoe_tweets | instagram.com/janedoe

2. Use a professional email address

Your email address is an important part of your contact information and should leave a good impression. Use an email address that includes some combination of your first and last name.

Good examples of professional email addresses include:

• [email protected]

Avoid using outdated email services or addresses that are too casual or unprofessional, such as:

3. Include your location, but skip the full address

In today's digital world, it's no longer necessary to include your full mailing address on your resume. However, you should still include your city and state to give employers an idea of your location.

Here's how to format your location:

• New York, NY
• Los Angeles, CA
• Chicago, IL

If you're applying for remote positions, you can indicate that in your location:

Jane Doe Remote | 123-456-7890 | [email protected]

  Summary

A resume summary is an optional section that highlights your most relevant qualifications for the job you're applying for. It's a chance to quickly showcase your skills and experience, and to explain your career goals. While a summary is not required, it can be helpful if you're changing careers or have a lot of experience to summarize.

Keep in mind that a resume summary is different from an objective statement. Objective statements are outdated and focus on what you want from the employer, rather than what you can offer. Instead, use a summary to briefly explain your qualifications and how you can add value to the company.

To learn how to write an effective resume summary for your Administration resume, or figure out if you need one, please read Administration Resume Summary Examples , or Administration Resume Objective Examples .

1. Tailor your summary to the job description

When writing your summary for an administrative role, it's important to tailor it to the specific job you're applying for. Read through the job description carefully and highlight the key skills and qualifications the employer is looking for.

For example, if the job description emphasizes experience with scheduling and calendar management, you might write something like:

Highly organized administrative professional with 5+ years of experience managing complex schedules and calendars for executives. Skilled in coordinating meetings, travel arrangements, and event planning.

On the other hand, if the job description focuses more on customer service and communication skills, you might write:

Experienced administrative assistant with strong skills in data entry, filing, and office management. Proficient in Microsoft Office and able to handle multiple tasks simultaneously.

While this summary mentions relevant skills, it doesn't specifically address the key qualifications listed in the job description.

Not sure if your resume is tailored enough? Try using Targeted Resume to see how well your resume matches a specific job description. It will highlight the most important skills and keywords to include based on the job requirements.

2. Quantify your achievements

When possible, use numbers and metrics to quantify your achievements in your resume summary. This helps employers quickly understand the impact you've made in previous roles.

For example, instead of saying:

• Experienced in managing office supplies and inventory

You could say:

• Managed office supply budget of $50,000 annually, reducing costs by 15% through strategic purchasing and inventory management

Other examples of quantifiable achievements for an administrative role might include:

• Processed an average of 100 invoices per week with 99% accuracy
• Scheduled and coordinated travel arrangements for a team of 20 executives
• Implemented a new filing system that increased efficiency by 25%

Highlighting specific, quantifiable achievements in your summary and throughout your resume can help you stand out from other applicants. Use a tool like Score My Resume to get instant feedback on how well your resume showcases your accomplishments.

  Experience

Your work experience section is the most crucial part of your administration resume. It's where you show hiring managers how you've applied your skills in real-world situations and achieved results. In this section, we'll break down the key steps to write an effective work experience section that will make your resume stand out.

1. Use strong, relevant action verbs

When describing your work experience, use powerful action verbs that are relevant to administration roles. This helps paint a vivid picture of your contributions and achievements. Compare these examples:

• Responsible for managing office supplies inventory
• Tasked with scheduling meetings and appointments

Instead, use strong verbs to showcase your impact:

• Streamlined office supplies procurement process, reducing costs by 15%
• Coordinated complex executive meeting schedules across multiple time zones

Other great verbs for administrative roles include optimized, facilitated, implemented, and organized.

Not sure if you're using the best verbs? Try pasting your resume into Score My Resume . It'll analyze your verb usage and give expert suggestions to strengthen your language.

2. Highlight your technical skills and tools

Modern administrative roles often require proficiency with various software tools and technologies. Showcase your technical skills by mentioning the specific programs you've used. For example:

• Managed customer database of 5000+ entries using Salesforce CRM
• Created and maintained complex spreadsheets in Microsoft Excel to track KPIs
• Administered company G Suite account for 200 users

Avoid simply listing the tools in your skills section. Weave them into your work experience bullet points to provide context on how you've applied these skills.

Tailor the tools you mention to the specific job you're applying for. Use Targeted Resume to see if your resume includes the right technical keywords from the job description.

3. Quantify your accomplishments with metrics

Numbers jump off the page and quickly convey your impact to hiring managers. Whenever possible, include metrics to quantify your achievements. Ask yourself:

• How many people did I support?
• By what percentage did I improve a process?
• What was the size or scale of the projects I managed?

Here are examples of quantified bullet points:

• Handled travel arrangements for an executive team of 15, booking 50+ domestic and international trips per year
• Answered an average of 80 customer calls daily, resolving 95% of issues on first contact
• Processed invoices and expense reports totaling over $50,000 per month

If you don't have exact metrics, use estimates or ranges. Even ballpark figures are better than no numbers at all. For example: "Scheduled 30-40 meetings per week" or "Managed office supply budget of approximately $5,000 annually".

4. Show progression and increased responsibility

Hiring managers love to see a track record of growth and advancement. If you've been promoted or taken on increasing levels of responsibility, make that clear in your work experience section. You can show progression in a few ways:

• By highlighting promotions in your job titles, such as "Administrative Assistant (2018-2019) | Executive Assistant (2019-Present)"
• By including bullet points that demonstrate how your role expanded, like "Hired and trained 2 junior administrative assistants as the team grew"
• By emphasizing increases in the scope of your work, like "Went from supporting 3 executives in 2020 to providing administrative assistance for an 8-person C-suite team in 2021"

Promoted from Office Assistant to Executive Assistant in 2019 after demonstrating excellence in administrative support and project management. Took on additional responsibilities including managing the CEO's complex calendar across multiple time zones and coordinating logistics for quarterly board meetings.

Focus on your most recent and relevant promotions. If you have an older role with several jumps, you can condense that into a single entry, like "Administrative Assistant Intern (2010) | Administrative Assistant (2011-2012) | Senior Administrative Assistant (2012-2014)".

  Education

Your education section is an important part of your administration resume. It shows hiring managers that you have the necessary qualifications and knowledge to excel in the role. In this section, we'll cover what to include and how to format your education section for maximum impact.

1. List your degrees in reverse chronological order

Start with your most recent or highest degree first, followed by any other degrees or certifications you've earned. For each degree, include:

• Name of the institution
• Location of the institution
• Name of the degree
• Field of study
• Graduation year

Here's an example of how to format your education:

Bachelor of Business Administration (BBA), Management University of California, Berkeley, CA Graduated: May 2020

2. Include relevant coursework and academic achievements

If you're a recent graduate or have completed coursework that's particularly relevant to administration roles, consider including it in your education section. This can help demonstrate your knowledge and skills to potential employers.

However, avoid listing every course you've taken. Instead, focus on those that are most relevant and impressive, such as:

• Advanced Business Writing
• Project Management Fundamentals
• Data Analysis and Reporting

You can also include any notable academic achievements, such as:

• Graduated Summa Cum Laude
• Dean's List (Fall 2018, Spring 2019)
• Relevant Academic Scholarships

3. Streamline your education section if you're an experienced professional

If you have several years of work experience in administration roles, your education section should be brief. Hiring managers will be more interested in your professional accomplishments than your academic background.

In this case, simply list your degrees, institutions, and graduation years. For example:

MBA, Business Administration, Harvard University, 2005 BA, English Literature, University of Michigan

Avoid including:

• Graduation years for degrees earned more than 10 years ago
• High school education (unless it's your highest level of education)
• Unrelated or outdated certifications

Action Verbs For Administration Resumes

Your administration resume should be precise, concise, and descriptive. The best way to demonstrate that is by using the appropriate vocabulary. Try incorporating relevant action verbs that illustrate your achievements and responsibilities instead of using general or vague phrases like “I was responsible for.” 

Action verbs give you a sense of accountability and efficient communication. However, you should use those that are more related to your occupation. Words like “Administered,” “Planned,” or “Managed” are appropriate for an administration resume. Remember not to repeat them because it’ll negatively impact your readability. Try using varied verbs such as the ones below.

• Administered

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Administration Resumes

Skills for administration resumes.

Your administration resume should reflect your technical and people-oriented skills. As an administrator, you are expected to have basic computer literacy. This means you should be able to use programs like Excel, PowerPoint, Microsoft Outlook, etc. You are also required to perform basic accounting tasks, so it is pertinent to highlight your competencies in accounting software and techniques.

Administrators often deal with visitors and customers, so it is important to have excellent communication and customer service skills. You must be able to work in a team and also independently to act without needing direct instructions. If you need help finding relevant skills for your resume, check out our selection of administration skills below.

• Nonprofit Organizations
• Human Resources (HR)
• Administration
• Program Development
• Event Planning
• Office Administration
• Community Outreach
• Strategic Planning
• Fundraising
• Public Policy
• Program Management
• Leadership Development
• Contract Negotiation
• Grant Writing
• Employee Relations

How To Write Your Skills Section On an Administration Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Administration Resumes

This word cloud highlights the important keywords that appear on Administration job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Other administrative resumes, back office.

Inventory Manager

Service Desk

• Customer Service Resume Guide
• Virtual Assistant Resume Guide
• Administrative Assistant Resume Guide
• Executive Assistant Resume Guide
• Office Manager Resume Guide
• Research Assistant Resume Guide
• Customer Success Resume Guide
• Back Office Resume Guide
• Inventory Manager Resume Guide
• Desktop Support Resume Guide
• Loan Processor Resume Guide
• Warehouse Manager Resume Guide
• Fundraising Resume Guide
• Service Desk Resume Guide
• Help Desk Resume Guide
• Administrative Coordinator Resume Guide

Administration Resume Guide

• Scheduling Resume Guide
• Gig Economy Resume Guide
• Project Administrator Resume Guide
• Facilities Resume Guide
• Revenue Cycle Resume Guide
• Administration Manager Resume Example
• Healthcare Administrator Resume Example
• Office Administrator Resume Example
• Director of Administration Resume Example
• Tips for Administration Resumes
• Skills and Keywords to Add
• All Resume Examples
• Administration CV Examples
• Administration Cover Letter
• Administration Interview Guide
• Explore Alternative and Similar Careers

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Administrative Assistant Resume Summary with Examples

An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary.

What is a resume summary?

A resume summary is a short explanation of your skills and experience as they relate to an open role. You’ll usually add a summary at the top of your resume, right below your name and contact information. That way it’s one of the first things an employer reads. 

Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for. 

Administrative Assistant resume summary examples 

Here are some various Administrative Assistant resume summaries based on a candidate’s experience, career focus and best qualities: 

General summary

Example: ‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Excellent communication and people skills with extensive strategic planning capabilities.’

This example showcases the applicant’s versatility and knowledge in areas essential for office management.

Intermediate summary

Example:  ‘Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.’

This summary shows the applicant’s experience in a demanding work setting. It also showcases skills that could be valuable in any office environment.

Versatile summary

Example: ‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’

This example highlights the applicant’s versatility and the ability to handle multiple roles. It also details a few specific examples of skills that would be useful in any Administrative Assistant position. 

Financial experience summary

Example: ‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Thorough working knowledge of securities and investment practices. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’

This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. 

Skills and education summary

Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Expert level proficiency in all MS Office applications.’

This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. It also details hard and soft skills that are useful for the job. 

Practical skills summary

Example: ‘Experienced Administrative Assistant with extensive knowledge in office management software. Proven office and personnel management skills, with equal ability in lead and support roles. Competencies include record keeping, document management, personnel support and report presentation.’

In this example, the applicant focuses on technical and practical skills that are helpful in any Administrative Assistant position.

Summary with professional goals

Example: ‘Business Administration graduate with drive and initiative, thorough attention to detail, with excellent time management and task prioritization skills. Seeking an Administrative Assistant position in a globally competitive firm with ample opportunity for professional growth and career advancement. Committed to performing all tasks with the highest level of professionalism and competence.’

This summary emphasizes the applicant’s desire to be a valuable member of the workforce.

Career change summary

Example: ‘Law firm secretary looking to further career by working as an Administrative Assistant. Possesses drive, ambition and an extensive skill set that includes file and document management, inventory and supplies processing, record keeping and more than five years of experience in an executive support role.’

This example showcases relevant experience, as well as potentially useful skills for Administrative Assistants. 

Essential skills summary

Example: ‘Detail-oriented and quality-focused professional with proven interpersonal and communication skills. Seeking Administrative Assistant position at Target Media where I can apply extensive experience in administrative functions. Advanced computer software knowledge, archiving and record-keeping skills and general office management capabilities.’

In this example, the applicant describes the essential skills they can bring to the organization. 

Administrative skills summary

Example:  ‘Committed Administrative Assistant with expert level proficiency in Microsoft Office and 70 wpm typing speed. Looking to secure the Administrative Assistant position at Skylar Enterprises to utilize my professional management skills and extensive clerical experience.’

This summary combines technical skills with more practical skills that are equally essential for administrative functions. 

Education-focused summary

Example:  ‘Highly-motivated and organized individual seeking to use a Bachelor’s Degree in Administration in the service of Blaze Marketing as Administrative Assistant. Solid background in office administration, with excellent multitasking, report presentation and document-keeping skills.’

This summary makes it clear that the applicant has the educational and professional background needed to excel as an Administrative Assistant.

Senior-level summary

Example: ‘Dedicated Administrative Assistant with eight years of experience in leadership roles with strong communications and interpersonal skills. Looking for new opportunities to further grow into the role of an Administrative Assistant. Certified MS Office professional with the ability to manage multiple tasks with a high level of professionalism.’

This example showcases extensive experience and explains the applicant’s goal in applying for an Administrative Assistant position. 

Industry-specific summary

Example:  ‘Dedicated and focused individual with proven capability in office administration seeks a position as an Administrative Assistant in an industrial supply firm. Knowledge in office management best practices and especially capable of handling high-volume tasks with an exceptional level of accuracy. Bringing more than five years of experience to ensure more efficient office functions and personnel performance.’

In this example, the applicant exhibits relevant skills and knowledge, as well as the ability to handle high-pressure situations. 

Career advancement summary

Example:  ‘Office Assistant with a wide range of applicable skills seeks professional growth and career advancement opportunities as an Administrative Assistant. Excellent clerical skills and the ability to oversee and manage multiple tasks simultaneously. Focused and detail-oriented with the drive and commitment to become a valuable contributing member of the Pinnacle Marketing workforce.’

With this summary, the applicant highlights the skills that are necessary for someone who wishes to advance from Office Assistant to Administrative Assistant. 

Similar background summary

Example: ‘Experienced Clerk and Secretary with proven time management and communication skills seeks position as an Administrative Assistant at a fast-paced and industry-leading firm. Competencies include advanced office management skills, ability to handle multiple tasks, inventory control and administrative support.’

This summary describes experience in similar roles. The candidate also explains transferrable skills that are useful for Administrative Assistant roles.

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Administrative Assistant Skills: Add to Improve Your Resume!

7 min read · Updated on May 15, 2024

Here are top skills to include on an administrative assistant resume.

Administrative assistant skills are necessary in a variety of jobs. Beyond Administrative Assistant positions, they are pertinent in Office Manager, Office Assistant, Executive Assistant, and Receptionist roles. If you're aiming to land a job in any of these positions, it's vital that your resume reflects the most common and in-demand administrative skills for success.

Read on to learn more about the top administrative assistant skills, with tips on incorporating them into your resume. 

Top Administrative Assistant skills

Writing your resume with a target job in mind requires having a clear understanding of the job's skills and proficiencies. This section covers some of the most in-demand Administrative Assistant skills to consider for your resume. 

Organization

For those in Administrative Assistant-type roles, there are many moving parts, from scheduling and travel arrangements to answering client questions and filing critical documents. This aspect of the role requires excellent organizational skills to ensure nothing falls through the cracks. 

Examples of applying organizational skills at work include:

Creating an easy-to-understand filing system

Using software to track daily to-do items

Maintaining calendars and travel arrangements

Coordinating team meetings

Problem-solving

Administrative Assistant-type professionals apply problem-solving skills daily. From helping a client get the information they need or a new hire access their new work accounts to assisting a manager in rearranging his schedule due to his forgetting about a personal appointment. It's about coming up with the answers and solutions you need quickly.

Additional examples of applying problem-solving skills at work include:

Developing a creative solution to a customer issue

Effectively communicating the details of problems with the team to work together on a solution

Brainstorming solutions to a problem with a coworker

Written communication

Though written communication falls under the bucket of communication – written and verbal – they're worth listing separately. One can be good at verbal communication and not as good at written communication, and vice versa. Though, both are vital in administrative roles.

Both written and verbal communication require you to interpret correspondence and effectively respond, requiring skills like active listening and critical thinking. Written communication , however, also requires technical skills, like being able to write in clear English with proper punctuation. From there, you also need to apply the hard skills of editing and proofreading before sharing your written work or communications. 

Examples of written communication at work include:

Proofing and editing an email response before sending it

Writing a CEO corporate communication to employees and sending it

Creating a presentation for monthly leadership meetings

Verbal communication

In administrative roles, you have to speak to all types of people, from coworkers and members of the leadership team to customers, clients, and other stakeholders. Therefore, verbal communication is an in-demand skill for anyone in this type of position. 

Examples of applying verbal communication skills in an admin role might look like:

Actively listening to a customer or client's concerns to help come to a resolution

Asking questions to clarify understanding of basic and complex topics

Communicating information to a range of people effectively

Attention to detail 

When you're juggling several items at once, like scheduling calendars, making travel arrangements, handling meeting and event planning, ordering supplies, and answering phones, you must be detail-oriented. After all, the last thing you want to have happen is a manager ending up at the wrong work destination due to an error in booking or a team of managers showing up for a meeting on the wrong day. 

Examples of applying attention to detail at work include:

 Effectively coordinating quarterly employee meetings

Coordinating travel arrangements for the leadership team to attend an out-of-state meeting

Capturing customer complaints in a spreadsheet

Administrative professionals don't work in a vacuum. Yes, many members of an organization rely on them for support. However, they also require other employees to collaborate and complete day-to-day tasks and projects. This means teamwork is necessary to move work forward. 

Here are some representations of teamwork at work:

Working together as a team vs. individually

Applying collaboration when coming up with solutions and innovations

Using empathy in an attempt to understand another's perspective

Additional Administrative Assistant skills & proficiencies

Here are additional Administrative Assistant skills to consider for your resume, broken down by hard and soft skills . 

Administrative Assistant hard skills

Microsoft Office 

Supply management

Inventory control

Office administration procedures

Telephone skills

Expense reporting

Travel arrangements

Data analysis

Technological proficiency 

Administrative Assistant soft skills

Professionalism

Discretion and judgment

Resourcefulness

Anticipates needs

Emotional intelligence

Flexibility

Critical thinking

Time management

How to develop Administrative Assistant skills

There are several ways you can improve your administrative skills to enhance your resume.

Consider any gaps or areas for improvement. First, take inventory and make a list of the skills you currently have and ones you feel you can improve upon. If there's a certain type of administrative position you'd like to land, refer to the job description and identify any skills gaps to add to your list, as well. 

Seek out training. Referring to your list of skills gaps and areas to improve, seek training to cover them. There is a lot of low-cost and free online training to help you upskill and increase your value as a candidate.

Get certified. Certifications are not only a great way to show you have the knowledge and skills required for the certification, but they also show you're invested in your professional development. Popular certification options for the admin field include:

Certified Executive Assistant

Administrative Assistant Certification

Certified Administrative Professional (CAP)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Ask for additional work. Another way to improve your skills or fill in gaps is to request additional projects at work. For example, if you're seeking to learn more about how to use Excel, ask for a project that involves using that software. 

How to add Administrative Assistant skills to your resume

When incorporating soft skills into your resume, it's more common to highlight them through accomplishments vs. list them. For example, consider the following accomplishment:

Spearheaded $10M project to install new computer systems to increase efficiency by 25% regarding data input and output

This statement indicates the person has leadership, problem-solving, innovation, and creativity soft skills without directly listing them. 

It's ok to list pertinent soft skills in your competencies or skills list if you feel it adds value. However, it's generally best to show you have them through your achievements vs. simply saying you have them by listing them.

Hard skills, on the other hand, are typically written out specifically. For example:

Applied advanced Microsoft Excel skills to create pivot tables to increase data analysis by 15%

Microsoft Excel and pivot tables are both hard skills in this accomplishment.

Where to incorporate Administrative Assistant skills

Administrative Assistant skills should be incorporated throughout your resume, including in your: 

Resume summary

Work experience section, core competencies or skills section.

Your resume summary is a succinct three to five sentence paragraph that sits at the top of your resume just below your contact information. It's a good place to speak to some pertinent soft skills or hard skills that you have related to the job description. 

Your Work Experience section will make up the bulk of your resume. It's the best section on your resume to highlight skills linked to achievements. 

It's a good idea to include a Core Competencies section just below your resume summary. Here, you'll include 9-12 (15 max) core competencies you have related to the job.  

Land your next Administrative Assistant job!

A well-crafted resume skills section , highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS) and stand out to hiring managers. Use the top administrative assistant skills and proficiencies above to effectively write your resume to achieve these goals.

Are you confident that your resume represents your administrative skills in a way that will land interviews? Why not submit it for a free resume review to be sure? 

Recommended reading:

7 Signs Your Resume is Making You Look Old

Why a Simple Resume Layout is a Successful Resume

How to See If My Resume Is ATS-Friendly for Free

Related Articles:

Choosing a Resume Writing Service: What to Look For

Business Analyst Skills: Add to Improve Your Resume!

Cashier Skills: Add to Improve Your Resume!

See how your resume stacks up.

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Administrative Supervisor Resume Example for 2024

Create a standout administrative supervisor resume with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Looking to land a new position as an Administrative Supervisor? Our resume example and writing tips can help you stand out from the competition. An effective resume is crucial in showcasing your skills and experience to potential employers. Whether you're a seasoned professional or just starting out in your career, our sample resume can serve as a valuable guide as you craft your own winning document.

We will cover:

• How to write a resume , no matter your industry or job title.
• What to put on a resume to stand out.
• The top skills employers from every industry want to see.
• How to build a resume fast with our professional Resume Builder .
• Why you should use a resume template

What does an Administrative Supervisor do?

• Planning, coordinating, and overseeing administrative procedures and systems
• Supervising and evaluating administrative staff
• Managing schedules and deadlines
• Organizing and maintaining files and records
• Implementing and maintaining office policies and procedures
• Handling difficult and sensitive situations with professionalism and diplomacy
• Preparing regular reports and presentations
• Assisting with budget preparation and monitoring
• Ensuring compliance with regulations and laws
• Supporting the team with various administrative tasks as needed
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What are some responsibilities of an Administrative Supervisor?

• Overseeing and coordinating daily office operations
• Supervising administrative staff
• Managing office budget and expenses
• Handling employee scheduling and performance evaluations
• Preparing reports and documentation
• Monitoring and maintaining office supplies and equipment
• Acting as a liaison between management and staff

Sample Administrative Supervisor Resume for Inspiration

Personal Details:

• Name: [Your Name]
• Contact: [Your Phone Number]
• Email: [Your Email Address]
• Address: [Your Address]

[Your Name] is an experienced Administrative Supervisor with a strong background in managing office operations, overseeing administrative staff, and ensuring efficient workflow. Known for exceptional organizational and leadership skills, [Your Name] is adept at developing and implementing effective administrative policies and procedures to support business objectives. With a proven track record of delivering high-quality administrative support, [Your Name] is an asset to any organization seeking a dynamic and proactive Administrative Supervisor.

Work Experience:

• Administrative Supervisor , [Company Name], [Location], [Dates]
• Managed administrative operations, including scheduling, office supply management, and facilities maintenance.
• Supervised a team of administrative staff, providing training, guidance, and performance evaluations.
• Streamlined administrative processes to improve efficiency and productivity.
• Collaborated with department heads to support their administrative needs and facilitate communication within the organization.
• Bachelor's Degree in Business Administration , [University Name], [Location], [Graduation Year]
• Strong leadership and management abilities
• Excellent organizational and multitasking skills
• Proficient in Microsoft Office Suite
• Effective communication and interpersonal skills

Certifications:

• Certified Administrative Professional (CAP)
• Fluent in English and Spanish

Resume tips for Administrative Supervisor

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Administrative Supervisor resume tips. We collected the best tips from seasoned Administrative Supervisor - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

• Highlight your leadership skills and experience in managing personnel
• Showcase your proficiency in administrative tasks such as scheduling, record-keeping, and office management
• Emphasize your ability to develop and implement efficient policies and procedures
• Demonstrate your strong communication and organizational skills
• Include any relevant certifications or training in administrative management

Administrative Supervisor Resume Summary Examples

Using a resume summary or objective for an administrative supervisor position is essential to quickly highlight your skills, experience, and career goals to potential employers. It provides a concise overview of your qualifications and career aspirations, capturing the attention of hiring managers and setting the tone for the rest of your resume. A well-crafted summary or objective can ultimately increase your chances of landing an interview for the desired position. For Example:

• Experienced administrative professional with over 5 years of supervisory experience
• Proven track record of managing and leading a team of administrative staff
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite and other administrative software
• Excellent communication and interpersonal skills

Build a Strong Experience Section for Your Administrative Supervisor Resume

The experience section is crucial for an administrative supervisor resume as it showcases the candidate's relevant skills, knowledge, and accomplishments. It provides tangible evidence of the candidate's ability to effectively manage and supervise administrative tasks, projects, and teams. A strong experience section can set a candidate apart from other applicants and demonstrate their value to potential employers. It also helps recruiters and hiring managers to quickly assess the candidate's qualifications and suitability for the role. For Example:

• Supervised a team of administrative staff members
• Developed and implemented office policies and procedures
• Managed and oversaw office operations and workflow
• Trained and mentored new administrative staff members
• Conducted performance evaluations and provided feedback to staff
• Coordinated schedules and meetings for the administrative team
• Handled escalated customer inquiries and complaints
• Created and maintained organized filing systems
• Managed office supply inventory and ordering
• Assisted with various administrative tasks as needed

Administrative Supervisor resume education example

An Administrative Supervisor typically needs a bachelor's degree in business administration, management, or a related field. Some employers may require a master's degree or relevant professional certification, such as Certified Administrative Professional (CAP) or Certified Manager (CM). Additionally, experience in a supervisory or administrative role is often preferred, along with strong leadership and communication skills. Continuing education and professional development may also be necessary to stay current with industry standards and best practices. Here is an example of an experience listing suitable for a Administrative Supervisor resume:

• Bachelor's Degree in Business Administration - XYZ University
• Master's Degree in Organizational Leadership - ABC College
• Certificate in Project Management - DEF Institute

Administrative Supervisor Skills for a Resume

Adding skills to an Administrative Supervisor Resume is important because it highlights the individual's ability to effectively manage administrative tasks and personnel. It demonstrates their proficiency in coordinating schedules, organizing information, and overseeing office operations. These skills showcase their capability to handle various administrative duties and make them an attractive candidate for potential employers. Soft Skills:

• Communication
• Organization
• Time management
• Problem solving
• Customer service
• Adaptability
• Attention to detail
• Multi-tasking
• Project Management
• Data Analysis
• Process Improvement
• Technical Writing
• Conflict Resolution
• Training Development
• Quality Assurance
• Strategic Planning
• Report Generation

Common Mistakes to Avoid When Writing an Administrative Supervisor Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

• Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
• Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
• Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
• Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
• Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
• Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
• Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Administrative Supervisor resume

• Proven experience in administrative supervision
• Strong leadership and management skills
• Ability to prioritize and delegate tasks effectively
• Proficient in office management software and tools
• Track record of implementing and improving administrative processes
• Capacity to handle confidential information with discretion
• Commitment to meeting deadlines and maintaining high standards of work
• Experience in training and mentoring administrative staff
• Strong problem-solving abilities and adaptability to change